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					        Rensselaer Polytechnic Institute          Hudson Valley Community College

                      2010 ASCE Upstate New York Region Student Conference



March 30, 2010



Dear ASCE Upstate New York Region Student Chapter:

This is your 2010 ASCE Student Conference Mailer III, the third and last mailer to be sent to all
the participating schools. Please read carefully through third packet and distribute copies to the
appropriate chairpersons in your chapter. Do not throw this mailer away! Enclosed you will find
the following information:

      List of participating schools
      Revised final conference agenda- some of the times have changed
      Conference schedule
      Parking at competition locations
      Order of presentations- see agenda
      When and where to pick up welcome packets


Also on a side note for those of you who will be checking out of your hotel rooms on Saturday the
Houston Field House locker rooms will be open for those who wish to freshen up before the
banquet. Just come find me at some point and I will show you how to access them.

Please note that the dress attire for the banquet is business casual (e.g. khaki pants, a collared shirt
(polo’s okay), dress, skirt, dress shoes).

It has been a pleasure working with all of you to ensure a fun, successful and educational
conference. We look forward to seeing you all on the 9th and 10th of April.

Sincerely,

RPI & HVCC
ASCE Faculty Advisors, Support Staff and Students
 The 2010 ASCE Upstate New York Region Conference
             Participating Schools are


                                    Cornell
                                    HVCC
                                      ETS
                                   Clarkson
                                    USMA
                                      RIT
                                      RPI
                                    Buffalo




Note: NCC will be participating in the canoe races for fun and Suny Canton will be
       at the competition showing their support to other competing teams.
 Rensselaer Polytechnic Institute    Hudson Valley Community College

                2010 ASCE Upstate New York Region Student Conference




                              Friday, April 9th
      Time                                Event                            Location

3:00PM – 4:45PM                      Registration                Hilton Garden Inn Troy-
                                 Pizza Meet and Greet             Great American Grill
5:00PM - 8:00PM                 All Paper Presentations-         Hilton Garden Inn Troy-
                              Canoe, Steel Bridge, Meade                Sage I & II


                           Saturday, April 10th
      Time                                  Event                            Location

6:00AM – 9:00AM              Day of Registration- Canoe and            Houston Field House
                                  Bridge Competitions
                            Equipment Unloading and Set Up             Houston Field House
6:00AM – 9:00AM
                                     (Bridge Only)
8:00AM – 8:30AM                   Bridge Judges Meet                   Houston Field House
8:15AM – 8:45AM                Bridge Captains Meetings                Houston Field House
9:00AM – 1:00PM                Steel Bridge Competition                Houston Field House
                                                                       Houston Field House /
12:00PM-1:30PM                          LUNCH TIME
                                                                          Snyder’s Lake
                            Equipment Unloading and Set Up              Snyder’s Lake- East
8:00AM – 10:00AM
                                  (Concrete Canoe)                        Greenbush, NY
                                                                        Snyder’s Lake- East
8:00AM – 8:30AM                     Canoe Captains Meeting
                                                                          Greenbush, NY
                               Concrete Canoe Competition               Snyder’s Lake- East
11:00AM -3:00PM
                                         (Races)                          Greenbush, NY

 4:30PM-5:30PM                         Business Meeting            Hilton Garden Inn Troy

                                                                  Hilton Garden Inn Troy-
6:00PM – 10:00PM                           Banquet
                                                                  Ferris Grand Ballroom B

                           Events Schedule
                             Conference Schedule

                           Individual School Start Times

                                University at Buffalo
            Event                       Location                       Time
Equip. Unloading Time      Houston Field House                6:00 A.M. – 6:15 A.M.
Steel Bridge               Houston Field House                9:00 A.M. – 10:30 A.M.
Meade Paper Presentation   Hilton Garden Inn Troy- Sage Rm    7:40 P.M. – 7:55 P.M.
Concrete Canoe Paper       Hilton Garden Inn Troy- Sage Rm    5:00 P.M. – 5:20 P.M.


                                       E.T.S.
Equip. Unloading Time      Houston Field House                6:20 A.M. – 6:30 A.M.
Steel Bridge               Houston Field House                9:00 A.M. – 10:30 A.M.
Meade Paper Presentation   Hilton Garden Inn Troy- Sage Rm    5:30 P.M. – 5:45 P.M.
Concrete Canoe Paper       Hilton Garden Inn Troy- Sage Rm    6:10 P.M. – 6:30 P.M.


                                      Cornell
Equip. Unloading Time      Houston Field House                6:35 A.M. – 6:50 A.M.
Steel Bridge               Houston Field House                10:00 A.M. – 11:30 A.M.
Meade Paper Presentation   Hilton Garden Inn Troy- Sage Rm    5:00 P.M. – 5:15 P.M.
Concrete Canoe Paper       Hilton Garden Inn Troy- Sage Rm    7:00 P.M. – 7:20 P.M.


                                        RPI
Equip. Unloading Time      Houston Field House             7:00 A.M. – 7:15 A.M.
Steel Bridge               Houston Field House             10:00 A.M. – 11:30 A.M.
Meade Paper Presentation   Hilton Garden Inn Troy- Sage Rm 7:25 P.M. – 7:40 P.M.


                                      Clarkson
Equip. Unloading Time      Houston Field House               7:20 A.M. – 7:35 A.M.
Steel Bridge               Houston Field House               10:30 A.M. – 12:00 P.M.
Meade Paper Presentation   Hilton Garden Inn Troy- Sage Rm   5:45 P.M. – 6:00 P.M.
Concrete Canoe Paper       Hilton Garden Inn Troy- Sage Rm   5:40 P.M. – 6:00 P.M.


                                        USMA
Equip. Unloading Time      Houston Field House               7:40 A.M. – 7:55 A.M.
Steel Bridge               Houston Field House               10:30 A.M. – 12:00 P.M.
Meade Paper Presentation   Hilton Garden Inn Troy- Sage Rm   6:10 P.M. – 6:55 P.M.
Concrete Canoe Paper       Hilton Garden Inn Troy- Sage Rm   5:20 P.M. – 5:40 P.M.
                           Conference Schedule Cont’d

                                       HVCC
            Event                        Location                      Time
Equip. Unloading Time       Houston Field House               8:00 A.M. – 8:15 A.M.
Steel Bridge                Houston Field House               11:00 A.M. – 12:30 A.M.
Meade Paper Presentation    Hilton Garden Inn Troy- Sage Rm   5:15 P.M. – 5:30 P.M.
Concrete Canoe Paper        Hilton Garden Inn Troy- Sage Rm   6:30 P.M. – 6:50 P.M.


                                         RIT
Equip. Unloading Time       Houston Field House               8:20 A.M. – 8:35 A.M.
Steel Bridge                Houston Field House               11:00 A.M. – 12:30 A.M.
Meade Paper Presentation    Hilton Garden Inn Troy- Sage Rm   7:10 P.M. – 7:25 P.M.




Paper Presentation Portion of Competition- April 9th at Hilton Garden Inn
Troy- See Agenda for details
TIME                                      MEAD Paper

5:00 – 5:15                               Cornell

5:15 – 5:30                               HVCC

5:30 – 5:45                               ETS

5:45 – 6:00                               Clarkson

6:00 - 6:10                               JUDGES BREAK

6:10 - 6:25                               USMA

6:25 – 6:40                               USMA

6:40 – 6:55                               USMA

6:55 – 7:10                               JUDGES BREAK

7:10 - 7:25                               RIT

7:25 – 7:40                               RPI

7:40 – 7:55                               Buffalo
Parking
For parking at the Houston Field House please use lot B on the right side of the building as you
are facing it, we have reserved the entire lot so there should be plenty of parking for all. There is a
set of double doors on the side of the building facing the lot. This is where the unloading of the
steel bridge equipment will be talking place. Everything will be marked so just look for the signs.



For parking at Snyder’s Lake after you turn on Geiser Road look for Camp Sully Way, it a
recreational park. This is where the boat launch is at. You will want to turn down Camp Sully
Way and the boat launch is next to the picnic tables. There is not a huge area for parking so we
are asking please, be considerate of space when you do park.



Welcome Packets
When you arrive at the meet and greet on Friday night you will receive a box. The contents of the
box will be as follows: competition brochure pad for notes, pen/pencil, t-shirts, and name badges.

				
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