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					Direct Deposit of Personal and Travel Reimbursements and Travel Advances

It is the practice of the Fayetteville campus of the University of Arkansas to deposit employee
reimbursements and travel advances directly to a financial institution that receives electronic transfers.




The following describes the direct deposit requirement for all University of Arkansas employees. Direct
deposit is the electronic transfer of net salary and travel and personal reimbursements into University of
Arkansas employees' personal checking or savings account at United States financial institution.
All employees who also receive personal and travel reimbursements are required to participate in the
Direct Deposit Program.
Employees have ?? days from the date of their first paycheck to set up a savings or checking account at a
financial institution, and submit the University of Florida Direct Deposit Authorization form, FA-PS-DDA,
Rev. 05/04, is incorporated herein by reference and can be obtained from the websites of the University
Payroll Office and Division of Human Resources.
By Federal Regulations, Work-Study students are not required to participate in the Direct Deposit
Program, but strongly encouraged by the University of Florida to participate.
The direct deposit data remains active in the University Payroll Office until it is changed or one year after
separation of employment.


Direct Deposit Authorization forms are available in the offices and on the web sites of the University
Payroll Office and Division of Human Resources.
Employees are required to submit a new Direct Deposit Authorization to the University Payroll Office
should there be a change in their financial institution.
Employees are not required to re-submit a Direct Deposit Authorization when changing hiring
authorities, pay plans, or job titles within the University of Florida.



Policy Statement

Effective January 1, 2008, all people paid through the University payroll system (including staff, faculty,
graduate students, retirees and hourly employees) are required to utilize direct deposit for payroll. This
change revokes original policy language from 2006 that grandfathered employees employed prior to
December, 2006.

Indiana University shall provide the service of direct bank depositing of all wages and salaries. It shall be
the responsibility of each employee or retiree to enter direct deposit information in the Employee
Center in OneStart or complete the prescribed application for this service and to give adequate notice
for changes in the application or termination of the application. Employees or retirees who have not
entered their direct deposit information via the Employee Center or completed the prescribed
application for this service prior to receiving their first paycheck will automatically be issued a paycard
by the central payroll department. All wages will be deposited on the card until direct bank deposit
information is received.

For those employees or retirees who are unable to have their funds directly deposited into the bank
account of their choice, Indiana University will immediately issue a paycard and deposit all wages and
salaries on the reloadable paycard. All current or former employees who were hired prior to October 1,
1997 and therefore grandfathered from this policy in prior years will lose such grandfathered status.
Paper payroll checks will only be drawn during the interim enrollment period for either direct deposit or
paycard deposit.




Reason for Policy

To establish a policy to govern the administrative policies and procedures relating to the direct bank
depositing of wages.




Procedures

At the time that the departmental payroll clerk is gathering data from a new employee, i.e. required tax
forms, they will be asked to provide the individual with the direct deposit form and have the employee
fill out the form at that time. This form should then be forwarded to the campus payroll department. If
the employee has a University login, they should enter their direct deposit information via the Employee
Center in OneStart rather than filling out a paper enrollment form. If direct deposit information is not
received prior to the employee’s first paycheck, a paycard will automatically be issued to the employee.
All wages will be deposited on the paycard until direct deposit information is received. The paycard will
be sent to the campus payroll office for the employee or department Fiscal Officer to pick up.



If an employee or retiree requests to have their direct deposit deactivated, they must provide new
direct deposit information at that time. If they are unable to provide new direct deposit information, a
paycard will automatically be issued to the employee or retiree. Wages will be deposited on card until
direct deposit information is received.
The payroll office is unable to stop a pending direct deposit if the bank file has already been sent to the
bank when an employee or retiree submits a request to stop a pending direct deposit to avoid bank
fees.



http://www.fms.indiana.edu/payroll/DirectDeposit/ddonline.asp




Direct Bank Deposit for University of Arkansas Faculty and Staff


What is direct bank deposit?       How to start direct bank deposit of paycheck


How to change direct bank deposit How to stop direct bank deposit



Direct Bank Deposit is:

    1.   Dependable
             o Immediate availability of funds on payday
             o No loss of leisure time
             o No need to make special arrangements when absent or on vacation
    2.   Safe
             o No lost or stolen checks
             o No overdrafts due to late deposits
    3.   Simple
             o Complete the online Payroll Direct Deposit form, or
             o Fill out a paper Direct Bank Deposit Authorization Form to have your pay automatically deposited to
                your checking or savings account.
             o Prior to payday, your earning’s statement will be available by accessing Pay Activity (in My Pay
                services) on webBASIS. It shows your gross pay, deductions, net pay, deposit information, etc.
                This information is also your notice of when funds will be deposited into your bank account.
                Frequently Asked Questions about Direct Deposit


Instructions to set up Direct Bank Deposit for your paycheck
Direct deposit information cannot be entered until an employee has been hired in the Business and Administrative
Strategic Information System (BASIS) and the personnel action transaction (PACT) approved. Your hiring department
will tell you when you can officially activate your University official email account.
Here are the steps on how Direct Deposit works online.

         Click on a topic or scroll down.


        Getting Your Direct Deposit Started
        Where to Find Your Direct Deposit Information in webBASISt
        Explanation of Direct Deposit
        Payroll authorization and ending Employee Self Service session
        FAQs: Frequently Asked Questions about Direct Deposit Online
        Screen Reference Section




1. Getting Your Direct Deposit Started

Direct deposit information cannot be entered until an employee has been hired in the Business and Administrative
Strategic Information System (BASIS) and the personnel action transaction (PACT) approved. Your hiring department
will tell you when you can officially activate your University official email account.


Before you start, have a check or savings account information in front of you to begin your set up. While all necessary
information is on your current checks, you will have to get the bank's Transit Number for savings accounts in addition
to your account number. How to read the numbers on your check is shown below.




The Financial Institution Routing Transit Number and your personal Account Number are two critical
pieces of information since they define where your money will be deposited via ACH (the Automated
Clearing House, which is a service used by banks to exchange electronic payments drawn on one
another). You probably know your account number, but may not know your financial institution's
Routing Transit Number. (This may also be referred to as RTN, Routing Number, ABA Number, or ACH
R/T.) For a bank checking account this is shown on the check, as depicted in the image to the right. If you
have any doubts or concerns about the value to use, contact your financial institution
2. How to Find Your Direct Deposit Information in webBASIS

Go to webBASIS (http://www.uark.edu/basis/). Enter your user name and password click on the login button..

Once you log into webBASIS, click on the My Pay services and then click on Direct Deposit Bank Accounts
services.

On the Direct Deposit Bank Account page make any necessary changes.

3. Explanation of Direct Deposit

Here is an explanation of all the fields in the Direct Deposit Bank account page.

Direct Deposit Distribution: This is a reminder that any type of earnings from your work at Indiana University will be
directly deposited according to this distribution. This includes regular pay, pay overtime, additional pay, summer pay,
etc.

Account Type Column: You may deposit your earnings into Savings and/or Checking accounts.

Checking Accounts: Your personal checks can be used to locate this number for your checking account. As the
sample shows below, this information is at the bottom of your personal check.




Go to the Direct Bank Deposit page at http://www.fms.indiana.edu/payroll/direct_bank_deposit.asp for
information and to fill out the Direct Bank Deposit Authorization Form.

Next, log in to OneStart. Enter your user name and password into the Central Authentication Service system screen
and click on the login button.

In OneStart, click on the Employee Center button in the left navigational bar. Employees can access Direct Deposit
Services in the Payroll Information portlet.

On the Direct Deposit Services page click on the Payroll button after reading the statement below it.

You should now see a window titled Direct Deposit followed by your name directly underneath. Set up one or more
accounts using the Add Account button and then checking the Payroll: Authorization (ACH Credit) statement box
at bottom of page.

*Please Note: The payroll cycle ends when payroll is closed. Check with your Department's Payroll Clerk for specific
payroll close dates. Direct deposit information cannot be entered until an employee has been hired in the Human
Resources Management System.


To Change Direct Bank Deposit in OneStart Employee Center
Click on the edit button next to Direct Deposit in the Payroll Information window. In Direct Deposit Services
window, click on Payroll button after reading If it is set to hide, click on the Direct Deposit link and your Direct Deposit
page appears with your name on the second line. If you are new to direct deposit, you will see field names but no
information will be in the lines below. To set up your direct deposit, click on HELP which takes you to the Payroll
Direct Bank Deposit Information page.
To Stop Direct Bank Deposit
You may not stop direct deposit online. A paper form must be submitted to your campus payroll office.

    1.   Fill out the Direct Bank Deposit Authorization Form online and print out.
    2.   Check the box that says Stop. Sign and date the form.
    3.   Mail this completed form to your campus payroll office.

If your paper form to STOP your Direct Bank Deposit is received before the end of the payroll cycle, you must submit
new direct deposit information.* If your form is received after the end of the current payroll cycle your pay for the
current period will be direct deposited or you will be issued a paycard and your pay will be deposited on the card.

If you intend to close your account it is very important to STOP your Direct Bank Deposit with the payroll department
before you close your bank account. If you fail to do so your check will continue to go Direct Bank Deposit. Once
funds have been deposited into a closed account, there will be a delay of several business days before your Direct
Bank Deposit is recovered from your old account. At that time you will receive a paper check.

*Please Note: The payroll cycle ends when payroll is closed. Check with your department's payroll clerk for specific
payroll closing dates.

http://www.fms.indiana.edu/avpfms/FODScurriculum2009_10.asp

				
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