BORINYA – WANGARATTA COMMUNITY PARTNERSHIP MEMORANDUM OF

Wangaratta Rural City Council – Council Meeting 21 July 2009 25.015.006 ATTACHMENT BORINYA – WANGARATTA COMMUNITY PARTNERSHIP MEMORANDUM OF UNDERSTANDING Refer Item 10.2.3.2 MEMORANDUM OF UNDERSTANDING for Borinya: Wangaratta Community Partnership between 1. Catholic Education Office, Diocese of Sandhurst, and 2. Department of Education and Early Childhood Development, Hume Region, and 3. North East Support & Action For Youth (NESAY), and 4. The Centre for Continuing Education Inc, Wangaratta (The Centre), and 5. Wangaratta High School, and 6. Galen Catholic College, Wangaratta, and 7. Rural City Of Wangaratta. ** April 2009 until 31 December 2011. Key Contacts for this Agreement: Catholic Education Office, Diocese of Sandhurst Department of Education and Early Childhood Development, Hume Region North East Support & Action For Youth (NESAY) Denis Higgins Director of Catholic Education Stephen Brown Director of Education Glenyis James Chief Executive Officer Danny O’Donohue Chief Executive Officer Heather Sarau Principal Dave Seiter Principal Ann Heywood Executive Manager Social Planning PO BOX 447, Bendigo Central, 3552 Ph: 03 5443 2377 Fax: 03 5441 5168 director@ceosand.catholic.edu.au Hume Region, PO Box 403, Benalla 3671 Ph: 03 5761 2101 brown.stephen.s@edumail.vic.gov.au PO Box 572 (86 – 90 Rowan Street) Wangaratta 3676 Ph: 03 5720 2201 gjames@nesay.com.au Chisolm St, Wangaratta, 3677 Ph: 03 5721 00200 Fax: 03 5721 9994 Danny.odonoghue@thecentre.vic.edu.au PO Box 235, Wangaratta, 3677 Ph: 03 5723 0500 Sarau.heather.l@edumail.vic.gov.au PO Box 630, Wangaratta, 3677 Ph: 03 5721 6322 Fax: 03 5721 6466 principal@galen.vic.edu.au 62 – 68 Ovens Street, Wangaratta, 3677 Ph: 03 5722 0888 a.heywood@wangaratta.vic.gov.au The Centre for Continuing Education Inc (The Centre) Wangaratta High School Galen Catholic College Rural City of Wangaratta This Memorandum of Understanding is intended to be a statement of cooperation and understanding and not to create legally binding obligations Page 1 of 6 INTRODUCTION Borinya Wangaratta Community Partnership is to be a registered education provider of programs for students who need temporary but connected respite from mainstream school life. A cross-sectoral community partnership committed to inclusive education across the region will oversee this educational setting. 1. PURPOSE The Purpose of this Memorandum of Understanding is to define the relationship expectations, the requirements and responsibilities of all parties in relation to the partnership being established. 2. BACKGROUND The project has arisen from the ongoing commitment of a group of key stakeholders/agencies to the establishment of educational provision for young people who, due to social/emotional or associated reasons, are unable or unwilling to cope with the current mainstream education offerings. 3. OBJECTIVES Borinya Community Partnership aims: • To establish educational provision for young people at risk of disengaging or already disengaged from education within the Wangaratta district. • To work with young people and families to develop social competence to: • make transition to mainstream education, to training or to employment • become active members of the community. • To collaborate with schools to find effective ways of working with disengaged young people. • To assist the community in recognising that the engagement of all young people is a whole of community issue. • To raise community awareness of the ways to support disengaged young people to participate in the community. 4. RESPONSIBILITIES OF GOVERNORS The setting and facility for Borinya is owned by Roman Catholic Trust in the Diocese of Sandhurst where the enactment of governance is the legal responsibility of the Canonical Administrator, the Bishop of Sandhurst. The Bishop of Sandhurst has delegated to the following Group the matters of governance of Borinya: 1. Director of Catholic Education, Diocese of Sandhurst, Denis Higgins, 2. Regional Director, Hume Region, Department of Education and Early Childhood Development (DEECD), Stephen Brown 3. A Governor elected by the Partners – Glenyis James (CEO- North East Support and Action for Youth – NESAY) The responsibilities of the Governors are to: • Attend the Governor’s meetings once per school term. *NOTE: A variation to a minimum of two meetings annually may be agreed to by the Governors after 18 months of operation (i.e. from 2011) This Memorandum of Understanding is intended to be a statement of cooperation and understanding and not to create legally binding obligations Page 2 of 6 • Receive a written report from the Board of Management once per school Term; meet with the Board of Management Chair once per semester; and meet with the Board of Management once per year. *NOTE: A variation to receive a report from the Board of management once per semester may be agreed to by the Governors after 18 months of operation (i.e. from 2011). • • • • • • • • • • • • Approve the vision and educational framework of Borinya. Ensure that Borinya complies with all State and Federal Government requirements relating to the operation of a school. Monitor the financial operations of Borinya and ensure that Borinya is adequately resourced to meet the program needs. Appoint the Auditor of Borinya. Appoint the Principal of Borinya. Ensure that there are sufficient support structures for the Principal in her/his role to ensure the effective operations of Borinya. Approve Borinya’s calendar year and financial year budgets and business plan. Establish a Board of Management on which all Partners have representation. Receive and approve a written annual review report which details the effectiveness of the school. Receive and accept the annual financial audit by the approved Borinya auditor. Ensure that the Board of Management meets regularly with the Principal and carries out its responsibilities. Approve the appointment of the Chairperson of the Board 5. RESPONSIBILITIES OF THE BOARD OF MANAGEMENT Within the governance context outlined in Section 4, the Partners will establish a Board of Management to act on behalf of the Governors through a formal delegation. Membership of the Board of Management includes a representative of each Partner (7) and the Principal as the Executive Officer. An Administration Support Person assists the Board. The Chair of the Board of Management will be elected by the Board and approved by the Governors. The role of the Board of Management is to • Engage in formation as a Board of Management and as a member of that Board • select, supervise & manage the performance of the Principal • support/advise Principal/staff • approve policy and policy direction • manage risk • ensure financial viability • ensure sound strategic direction and planning • provide a written report on the progress of Borinya to the formal meetings of the Governors or as requested by the Governors. This Memorandum of Understanding is intended to be a statement of cooperation and understanding and not to create legally binding obligations Page 3 of 6 6. RESPONSIBILITIES OF THE PARTNERS The commitments of all Partners to Borinya are as follows: 1. Provide active representation on the Board of Management. 2. Liaise with and work cooperatively with the Principal and staff of Borinya. 3. Promote Borinya within the professional networks of their organization and the wider community. 4. Provide access to professional learning programs auspiced by their organization for staff of Borinya. 5. Be available for membership of staff selection panels. The Catholic Education Office’s responsibilities under this MOU are to: • Act for the Catholic Education Commission of Victoria as the registered authority with the State and Federal Education and Funding bodies in the context of Borinya. • • • Be the signatory to documents on behalf of the Group of Governors. Monitor budgeted operational expenditure of Borinya and be responsible for the financial performance of the school. Support the Principal in her/his role within Borinya, particularly in the areas of leadership, human resource management, policy development and educational provision. Provide collegial support to the Principal. Provide a part-time Executive Officer and a part-time Administration Officer in the establishment phase of Borinya. Provide professional support to Borinya by way of student assessments and specialist programs. Provide access to Feathertop Chalet for student programs and/or camps. Provide office space for the Principal and Staff prior to establishment. Until recurrent funding is secured, provide $50,000/annum for 3 years (2009, 2010, 2011) • • • • • • The Department of Education and Early Childhood Development’s, Hume Region responsibilities under this MOU are to: • Support the Principal in her/his role within Borinya, particularly in the areas of leadership, human resource management, policy development and educational provision. • • • Provide collegial support to the Principal. Provide professional support to Borinya by way of student assessments and specialist programs. Provide $50,000/annum for 3 years (2009, 2010, 2011) Wangaratta High School’s and/or the School Network’s responsibilities under this MOU are to: • Provide $40,000/annum for 3 years (2009, 2010, 2011) • • Appoint a student advocate for each student who is transferred to Borinya. Provide access to Wangaratta High School facilities for Borinya students, by prior arrangement. Galen Catholic College’s responsibilities under this MOU are to: • Provide $75,000/annum (FTE Teacher) for 3 years (2009, 2010, 2011). • • Appoint a student advocate for each student who is transferred to Borinya. Provide access to Galen facilities for Borinya students, by prior arrangement. This Memorandum of Understanding is intended to be a statement of cooperation and understanding and not to create legally binding obligations Page 4 of 6 • • Provide ICT support and infrastructure access to Borinya. Maintain Borinya grounds. The Centre’s responsibilities under this MOU are to: • Provide no cost access to The Centre’s Programs for Borinya students aged 16 or over and negotiated access for students under 16. • • • • Provide a 0.4 teacher to facilitate connection of parents with learning. Facilitate the training, coordination and support for Borinya mentors. Provide access to Certificate II in Education for Borinya volunteers and support staff. Liaise with the Principal on the management of the Volunteers program. NESAY’s responsibilities under this MOU are to: • Provide a 0.6 Youth Worker funded by NESAY Board. • • • • Provide supervision and professional learning support for Youth Worker staff of Borinya Provide access to NESAY Early Intervention Programs for Borinya students. Process financial donations on behalf of Borinya. Provide access to NESAY’s professional development programs for Borinya staff. The Rural City of Wangaratta’s responsibilities under this MOU are to: • Support funding initiatives and act as lead partner and/or submission author, where appropriate. • • • • Provide support to Borinya Youth Workers through connections with the Youth Council and associated staff. Provide access for Borinya Staff and students to various Council programs, as appropriate. Respond to specific requests for advice, support and expertise, as appropriate. Provide symbolic support, advocacy and leadership, as appropriate. 7. RELATIONSHIP MANAGEMENT AND COMMUNICATION All parties signatory to this document undertake to communicate on a regular, open and frank basis. 8. REPORTING Reporting between parties will be through scheduled Board of Management meetings and Governors’ meetings. 9. MEETING SCHEDULES The Governors will meet twice per year. The Board of Management will meet between eight and ten times per year as per the agreed meeting schedule. 10. DISPUTE RESOLUTION If a dispute arises out of or relates to this Memorandum of Understanding or its subject matter, the parties shall settle the dispute in accordance with the following dispute resolution procedure. This Memorandum of Understanding is intended to be a statement of cooperation and understanding and not to create legally binding obligations Page 5 of 6 10.1 10.2 10.3 A party claiming that a dispute has arisen must give written notice to the other party identifying the dispute. Within seven days of the delivery of the notice, the parties must attempt in good faith to settle the dispute. If the dispute is not resolved within seven days or such further notice period as the parties agree, then the dispute may be referred by either party for mediation by an agreed external party. The mediation shall be conducted in accordance with the relevant guidelines of the person to whom the dispute is referred. If the dispute has not been settled within twenty-eight days after the referral for mediation, either party may by notice of referral require that the dispute be resolved by arbitration. The arbitrator shall not be the same person as the mediator unless both parties agree in writing within two days after the date of referral to arbitration. 10.4 10.5 10.6 Nothing in this clause prevents either part from seeking urgent interlocutory relief. 11. CONFIDENTIALITY The parties involved in this partnership shall not publish or disclose any commercial or market related information concerning the business of the other parties. 12. VARIATION Any variation to this agreement is subject to mutual agreement between the parties to the agreement. 13. TERMINATION This Memorandum of Understanding can be terminated where: 13.1 13.2 13.3 Mutual agreement is reached between the parties; or In the opinion of a party there has been a significant breach of the spirit and intent of this MOU; or There exists any dispute relevant to this MOU and despite best endeavours the parties are unable to resolve that dispute. SIGNATORIES TO THE MEMORANDUM OF UNDERSTANDING Partner Catholic Education Office, Diocese of Sandhurst Department of Education & Early Childhood Department Wangaratta High School Galen Catholic College, Wangaratta The Centre, Wangaratta NESAY Rural City Of Wangaratta Signatory Denis Higgins Director of Catholic Education Stephen Brown Director of Education Heather Sarau Principal Dave Seiter Principal Danny O’Donohue Chief Executive Officer Glenyis James Chief Executive Officer Doug Sharp Chief Executive Officer Signature This Memorandum of Understanding is intended to be a statement of cooperation and understanding and not to create legally binding obligations Page 6 of 6 Wangaratta Rural City Council – Council Meeting 21 July 2009 42.070.020 ATTACHMENT FRIENDS OF LACLUTA SPECIAL COMMITTEE Refer Item 10.3.1.1 62-68 Ovens Street P.O. Box 238 WANGARATTA VIC 3676 DX 219459 Melbourne Telephone: (03) 5722 0888 Fax: (03) 5721 9526 E-mail: council@wangaratta.vic.gov.au FRIENDS OF LACLUTA SPECIAL COMMITTEE MEETING 28 May 2009 5.30 – 6.30pm Committee Room 1 Wangaratta Government Centre MINUTES File No: 1. PRESENT Elizabeth Walpole Graeme Seers, Glenda Canning, Margaret Brickhill, Andy Kimber, Cr. Rozi Parisotto FOLLOW UP ACTION 2. APOLOGIES Leonie Brien, John Ambrosio, Beth Walpole Moved: A Kimber Seconded: M Brickhill That apologies be accepted 3. Moved: A Kimber MINUTES OF PREVIOUS MEETING (previously circulated) Seconded: E Walpole RECOMMENDATION: That the minutes of the meeting held on 23 April 2009 be confirmed as a true and Carried accurate record of the proceedings of the meeting. 4. BUSINESS ARISING 4.1 Lions Club Support Recommendation: “That the chairperson: • write to Wangaratta Lions Club requesting financial support and that the letter Moved: G Seers be written on Council letterhead; and Seconded M. Brickhill • liaise with the Lions Club in Dili”.. G:\BusServ\Management\Business Papers\Council\2009\July\FOL minutes.docx Page 2 FOLLOW UP ACTION 4.2 Committee Vacancies Recommendation: Moved: M Brickhill “ That Council advertise to fill the 5 vacancies that exist. on the Friends of Lacluta Seconded: E Walpole Special Committee.” Action: Nomination form to be developed. 4.3 Leave of Absence Recommendation: “That Karen Champlin is granted leave of absence until her return from Africa in mid2010.” 4.4 L. Hazelton Moved: E Walpole Seconded: A Kimber Visitors from East Timor The Committee was impressed by the Reception Council hosted for the East Timorese government visitors Publicity: -There are opportunities to have a radio interview - The Chronicle will be doing an article on the visit to East Timor Recommendation: “That a future committee meeting develop a strategic approach to publicity.”. Moved: A Kimber Seconded E Walpole. 4.5 4.6 Fundraising - The Committee is not eligible to apply for Council’s Community Grants program. - Open Garden, the group puts a lot of energy into making this a success and selling coffee Page 3 4.7 Projects in Lacluta - Committee will look at a scholarship - Rotary are enthusiastic about going to Lacluta for a building project. The need for a community centre has been identified during previous visits Action: Andy Kimber will attend an Appin Park Rotary Club meeting on 4 June. 2009 FOLLOW UP ACTION A Kimber Moved: M Brickhill Seconded: R Parisotto 5. CORRESPONDENCE In 5.1 Helen Van Riet - offer of their garden as a fund raiser. Recommendation: “That the Committee formally write to thank Helen and John Van Riet”. Action: Andy Kimber to be the contact person in relation to this project. 5.2 Richard Brown – VLGA training and workshop -22/6/09 Action: Andy Kimber to email to all members. A Kimber A. Kimber 6. REPORTS 6.1 Finance Recommendation: “That there be an approach to Council for a budget allocation of $500 annually to assist Moved: M Brickhill with the operation of the Committee” Seconded: E Walpole OTHER BUSINESS 7.1 Visit to Lacluta by Elizabeth Walpole (accompanied by Barb Broz). The Committee suggested that the visitors identify projects for fund raising and Moved M Brickhill projects to allocate existing funding. Seconded: R Parisotto Action – Establish costs of scholarship and immediate needs 7. Page 4 Recommendation “That Elizabeth Walpole conduct a community planning workshop with the women to determine an appropriate business activity.” Action: Friends of Lacluta Special Committee will provide $1000 for Elizabeth Walpole to purchase books, school needs, solar lights, and other items identified by Rui, whilst she is in Dili. Recommendation: “That $1000 be transferred into the Friends of Lacluta Special Committee community account from the fundraising account held by Council”. 7.2 School visits: Committee to consider a plan for school visits to broaden knowledge of Lacluta. 7.3 Involvement by the Army: It was noted that the Army was not invited to the civic reception. It was recognised that the Army could contribute to the East Timor cause. 7.4 Committee Charter: The Committee will review the Charter at its next meeting. 8. FOLLOW UP ACTION NEXT MEETING: 27 August 2009 5.30 – 7.30pm Committee Room 1 Wangaratta Government Centre Wangaratta Rural City Council – Council Meeting 21 July 2009 71.020.005 ATTACHMENT COMMUNITY PRIDE COMMITTEE Refer Item 10.4.1.1 62-68 Ovens Street P.O. Box 238 WANGARATTA VIC 3676 DX 219459 Melbourne Telephone: (03) 5722 0888 Fax: (03) 5721 9526 E-mail: council@wangaratta.vic.gov.au WANGARATTA COMMUNITY PRIDE COMMITTEE ADVISORY COMMITTEE MEETING Monday 15 June 2009 5.30 pm at Committee Room 1, Wangaratta MINUTES File No: 1. PRESENT Marg Pullen (Chair), Lucie & Jean Van Aken, Diane Farmer, Maxine Webb, Bronwyn Chapman, Richard Paschke, Jim Cozens, Evangeline Sacco (minutes) 2. APOLOGIES Bridget Hourigan, Cr Rozi Parisotto, Colin Reid Moved: Lucie Van Aken Seconded: Diane Farmer That apologies be accepted FOLLOW UP ACTION 3. MINUTES OF PREVIOUS MEETING (previously circulated) Moved: Jean Van Aken RECOMMENDATION: Seconded: Maxine Webb That the minutes of the meeting held on Monday 16 March 2009 be confirmed as a Carried true and accurate record of the proceedings of the meeting. BUSINESS ARISING 4.1 Welcome to Jim Cozens Marg welcomed Jim Cozens to the meeting. Bridget to post the Strategic Statement and Charter to Jim. Seniors Week Banners It was suggested to maybe link in with another organisation ie NEMA or Italian Pensioners Club. Mural at Merriwa Park proposal – put forward Agenda for the next meeting. Marg to get in touch with Karen Jones for suggestions or ideas on what Community Pride can be involved with. Bridget to send the Strategic Statement and Charter to Jim. 4. 4.2 Marg Pullen Marg to speak to Bridget and Louise for suggestions and ideas. G:\BusServ\Management\Business Papers\Council\2009\July\Minute JUnel 2009 coomunity pride.docx Page 2 4.3 National Tree Day – Who can be involved? Where? National Tree Day will be on Sunday, 2nd August at the Wangaratta Reserve. School’s Tree Day is on Friday, 31st July at One Mile Creek near Our Lady’s School, White Street. Community Pride Membership and address list for 2009 Marg to follow up with Bridget for the updated list. Marg and Bridget to confirm date when to invite Maz to the meeting 4.4 4.5 Meeting Dates for 2009/2010 Next meeting Monday, 20 July – Search and look night at 5.00pm 4.6 In the forthcoming meeting dates, it was suggested to invite Maz McGann to the meeting. Framework for Litter Plan Richard Pasche reported the following: • Just started in the process of getting the litter framework together • Data is available but still in fragments • Litter survey was distributed at the meeting; members were asked to fill out the survey so information can be collated for Keep Australia Beautiful and Litter Audit A way Forward Bronwyn looked into the accumulated information of the archived achievements/activities of previous years. It was suggested to perhaps build/create profile of different groups which may provide a template to community groups and possibilities of creating enthusiasm and community awards. CORRESPONDENCE NIL REPORTS th 4.7 5. 6. g:\busserv\management\business Page 3 7. Marg was invited to a Moyhu Meeting group – “Adopt a Spot” Marg also attended a PILCH seminar on governance organised by the RCoW Council • Diane Farmer is busy with the Community Learning Centre kids • Lucie and Jean are busy with the Bonegilla project • Maxine Webb suggested that if anyone is interested to go on a bus trip, to go and visit Marysville and King Lake to see the improvements after the fire. OTHER BUSINESS • Committee to focus on ideas for the next meeting • • 8. NEXT MEETING Monday, 20th July, 5.30pm – Committee Room 1. Search & Look commence at 5.00pm g:\busserv\management\business Wangaratta Rural City Council – Council Meeting 21 July 2009 67.010.006 ATTACHMENT ARTS AND CULTURE ADVISORY COMMITTEE Refer Item 10.4.1.2 62-66 Ovens Street P.O. Box 238 WANGARATTA VIC 3676 Telephone: (03) 5722 0888 Fax: (03) 5721 9526 ARTS & CULTURE ADVISORY COMMITTEE Ordinary Meeting 3 June 2009 at 5.30pm Wangaratta Library, Docker Street. Minutes 1. PRESENT :. Rhonda Diffey, Cr Ron Webb (until 6pm), Cr Rozi Parisotto, Margaret Brickhill, Trish Gallagher, Ian Poole, Heulwen Taylor, Maz McGann, Penny Hargrave and Dianne Mangan APOLOGIES : Loueen Twyford, Ken Gaudion, Lorraine Monshing MINUTES OF PREVIOUS ordinary meeting (previously circulated) RECOMMENDATION: That the minutes of the ordinary meeting held on 6 May 2009 be confirmed as a true and accurate record of the proceedings of the meeting. FOLLOW UP ACTION 2. 3. Moved: Rhonda Diffey Seconded: Heulwen Taylor Carried 4. BUSINESS ARISING - - Mayor Ron Webb spoke briefly and took questions from the committee. ACHAC Members were appreciative of Mayor’s attendance at the meeting and his willingness to answer questions. Note to change title at the heading of agenda and minutes to include the word “heritage” in the title. Conflict of Interest Information - Cultural Services Manager to distribute. - Youth Membership on the ACHAC - Cultural Services Manager to submit revised Charter to Council for ratification. 5. Reports G:\BusServ\Management\Business Papers\Council\2009\July\ACAC minutes.docx Page 2 5.1 Gallery Director / Cultural Services Manager - 5.2 Performing Arts Venue Manager 5.3 Cultural Development Officer 5.4 Performing Arts Steering Committee - 6. 5.5 Round Table Reports OTHER BUSINESS 6.1 Arnold Voll Sculpture - As tabled New Local Partnerships funding 2010-2014 via Arts Victoria is in early development stages As tabled As tabled Verbal report. . Discussion as to ongoing feedback regarding the management and development of the Wangaratta PAC Venue As tabled - To be discussed by Project Steering Committee Discussion was had by the committee about the proposed donation of Mr Voll’s sculpture - a large carved wood double figure statue. Further discussion to be held with Director and other Senior Council Staff. A proposal regarding the structure of the sculpture awards for the 2010 Current Sculpture Biennial was presented to the committee by the Cultural Development Officer. The Committee suggested: That the criteria for the artists submitting for the major award specify a site for the installation of the artwork. -Cultural Services Manager 6.2 Current Sculpture Biennial - Cultural Development Officer - Cultural Services Manager to report to Department Director seeking support and approval. - ACHAC members to discuss possible locations from the Public Art priorities list at the July 2009 meeting. Moved : Marg Brickhill Seconded : Rhonda Diffey Carried Cultural Services Manager reported on progress on the new Cultural Service Plan . A Draft CSU Plan will be presented at July ACHAC meeting. -Cultural Services Manager. 7. 6.3 Cultural Services Plan status NEXT MEETING 1 July 2009 g:\busserv\management\business Wangaratta Rural City Council – Council Meeting 21 July 2009 85.010.003 ATTACHMENT WANGARATTA LIVESTOCK EXCHANGE ADVISORY COMMITTEE Refer Item 10.4.1.4 MINUTES WANGARATTA LIVESTOCK EXCHANGE ADVISORY COMMITTEE MEETING Wednesday 17 June 2009 10.00am at the Wangaratta Government Centre, Ovens Street, Wangaratta Warby Room Wangaratta Government Centre Cnr Ford & Ovens Sts P.O. Box 238 WANGARATTA VIC 3676 Telephone: (03) 5722 0888 Fax: (03) 5721 9526 E-mail: council@wangaratta.vic.gov.au 1. File No: 85.010.003 PRESENT Graeme Norman Joy Mullens Cr Lisa McInerney David Evans Harvey Benton Kevin Sanderson Frank Griffiths Peter Murray Tony Raven FOLLOW UP ACTION 2. APOLOGIES 3. MINUTES OF PREVIOUS MEETING (previously circulated) RECOMMENDATION: That the minutes of the meeting held on 15 April 2009 be confirmed as a true and accurate record of the proceedings of the meeting. Moved: David Evans Seconded:Graeme Norman 4. 4.1 BUSINESS ARISING Wangaratta Saleyards Strategy – Completed document was recommended for adoption by Council Moved: Kevin Sanderson Seconded: David Evans 4.2 4.3 LSAV representative – Cr Lisa McInerney’s appointment was endorsed by the Committee. Noted that Kevin Sanderson is submitting his resignation from the LSAV. Funding for scanner replacement – Committee recommended that the $30,000 MLA Grant be taken up & the current scanner replaced Moved: Kevin Sanderson Seconded: David Evans Moved: Graeme Norman Seconded: Kevin Sanderson Tony Raven and Peter Murray Tony Raven 4.4 5. 5.1 Truck wash maintenance expense – Overspend includes $6,500 spent on saleyards water system BUDGET Budget update Tony Raven G:\BusServ\Management\Business Papers\Council\2009\July\LivestockExch Minutes 17June09.doc Page 2 MINUTES 6. CORRESPONDENCE IN: NLRS Reporting of Wangaratta Livestock Exchange Prime Cattle Sales – Response from MLA Voluntary use of electronic NLIS (sheep & goats) tags – DPI Media Release – Electronic sheep tags down to a dollar – Minister for Agriculture Memo – UK Sheep Identification brochure – LSAV Memo – NLIS sheep and goats mob based movement recording funding assistance – LSAV Mob based transfers – Saleyard Operators Australia Flyer – Saleyard operators Australia AGM/Conference – Inverell Shire Council Memo – NLIS RFID sheep – LSAV EUCAS re-accreditation – AQIS NLIS sheep & goats mob based movement recording funding – Saleyard operators Australia Funding for equipment to scan electronic NLIS (sheep) tags – DPI Saleyard Operators Australia AGM/Conference accommodation & times – Inverell Shire Council Conduct of Blue Ribbon Weaner Sale – David Evans OUT: EUCAS re-accreditation form Invitation to Wangaratta Livestock Agents to Attend Next Advisory Committee Meeting Advice to LSAV re Cr McInerney appointment to represent RCoW on the LSAV Executive 7. 8. SUPERINTENDENT’S REPORT - Report presented and noted ANNUAL BLUE RIBBON WEANER SALE CONDUCT – Wangaratta Associated Stock Agents (WASA) have proposed that the 2010 sale be conducted as follows: An early January sale for weaners held on either 6th January (WASA stand alone), 12th January (WASA stand alone) or 15th January (joint venture with Euroa Agents); and, • An early February Blue Ribbon Sale held on 5th February starting at 10:30am The Advisory Committee endorsed the proposal. OTHER BUSINESS 9.1 Regional Equestrian Centre Feasibility Study – Noted that the study does not recommend the establishment of a Regional Equestrian Centre within the municipality. Committee requested that Council hold discussions with the Advisory Committee in relation to any future proposed land use changes concerning the saleyards complex and holding paddocks. WASA have recommended the cessation of sheep sales at the Wangaratta Livestock Exchange due to the low numbers of animals and buyers. The Advisory Committee noted the recommendation. It was resolved to give the matter consideration at the next meeting subject to Moved: David Evans Seconded: Frank Griffiths • 9. Moved: David Evans Seconded: Graeme Norman Tony Raven 9.2 Tony Raven and Peter Murray Page 3 MINUTES 9.3 9.4 9.5 9.6 9.7 further investigations prior to making a recommendation to Council. WASA requested all correspondence to WASA be directed through the WASA Secretary, currently Mr John Hill. WASA requested a review of the saleyards maintenance request process WASA requested an OHS risk review of the upgraded cattle crush be undertaken. It was recommended that the Superintendent review the crush with each agent. LSAV AGM Colac – attendance by Cr Lisa McInerney, Harvey Benton and Peter Murray proposed LSAV second representative – Harvey Benton indicated an interest in being the second Rural City of Wangaratta LSAV representative but needed to understand Council policy related to costs incurred by individuals representing Council. Funding for software and hardware upgrades for recording of mob based movement of sheep and goats – Advisory Committee recommended that the funding application be submitted. National Livestock Reporting Service submission – the response from the NLRS has been received. It was noted that if taken up it would cost $250 per sale or approximately $10,000 per year. The Advisory Committee recommended against taking up this service on the basis of cost. NEXT MEETING Wednesday 19th August 2009, 10.00am at the Wangaratta Government Centre, Ovens Street, Wangaratta, Warby Room Noted Tony Raven and Peter Murray Peter Murray Tony Raven 9.8 9.9 Tony Raven Tony raven 10. Wangaratta Rural City Council – Council Meeting 21 July 2009 73.020.014 ATTACHMENT PLACE NAMING COMMITTEE Refer Item 10.4.1.5 62-68 Ovens Street P.O. Box 238 WANGARATTA VIC 3676 DX 67705 Wangaratta Telephone: (03) 5722 0888 Fax: (03) 5721 9526 E-mail: council@wangaratta.vic.gov.au PLACE NAMING COMMITTEE MEETING Wednesday 10 June 2009 10.00am – Warby Room Wangaratta Government Centre, Cnr Ford & Ovens Sts, Wangaratta MINUTES File No: 73.020.014 1. PRESENT Mike Gardiner, Neil Ottaway, Val Gleeson, Beryl Bellis, Ivan Tippet, Ken Jenvey, Julie Allen, Helen Guilfoyle, Rosey Bennett, Margaret Pullen, Bill O’Callaghan, Colin Salmon (DSE), Cr Paino (Chair), Ken Miller (RCoW), Leon Schultz (RCoW), Jane Kaye (RCoW), Sandra Dalton (minutes) 2. APOLOGIES No apologies received. 3. Moved: Seconded: Carried MINUTES OF PREVIOUS MEETING RECOMMENDATION: That the minutes of the meeting held on 13 May 2009 be confirmed as a true and accurate record of the proceedings of the meeting. BUSINESS AGENDA 4.1 Road Naming and Address issues (Cribbes Road) Feedback following a meeting with the Cribbes family on 29 May 2009 (refer 2 June 2009 letter tabled). Following discussion on suitability of the two names proposed by the Cribbes family it was decided to recommend to Council as follows: That Council advertise its intention and call for submissions on the proposal to rename the section of Cribbes Road between Salisbury Street and Greta Road, Wangaratta as “Joyce Way”. Joyce Cribbes was the wife of the late Thomas Cribbes. Joyce emigrated from England when she was 9 years old and spent the next 74 years of her life in Wangaratta and raised 10 children. A letter is to be forwarded to the Cribbes family advising of the Committee’s recommendation. G:\InfraTech\Management\Place Naming\Committee\Meetings\2009\Minutes PNC meeting 10 June 2009.doc Moved: Beryl Bellis Seconded: Marg Pullen Carried Moved: Neil Ottaway Seconded: Marg Pullen Carried FOLLOW UP ACTION Put proposal to Council for consideration. Letter to Cribbes family advising of recommendation and date of Council meeting. Page 2 4.1 cont. It was also decided that numbering of the proposed “Joyce Way” should begin at Salisbury Street to avoid confusion in numbering sequence in the two sections. This will affect 8 properties. Clear signage must be erected to separate the two sections. Commemoration of Soldier Settlements Feedback from Val Gleeson following investigation through Wangaratta Regional Tourism Development Group and RSL (see May meeting minutes). Estimated to require $2000 per plaque. Grants available through Veterans Affairs. Val to report back following further consultation. Further consultation required. 4.2 4.3 Review of Policy for Naming Roads, Streets and Other Accessways Policy review commenced with changes required to remove reference to Rural Addressing. Should not be restricted to roads in road reserves – should also include Private Roads. Need to ensure that duplication within a locality (preferably the municipality) does not occur. Colin Salmon assisted the Committee greatly with his knowledge. Bill O’Callaghan would like to see criteria for naming included in the policy. To be further reviewed at the next meeting. Copy with current changes to be sent with minutes to members. 4.4 Planning referrals x 2 Staged 44 lot subdivision off Worland Road (proposed names = Vista Drive, Perna Street). Cruse Street & Willow Drive are extensions of existing. 5 lot subdivision off Milawa – Bobinawarrah Road, Milawa (proposed name Woodwarrah Avenue) Referred to sub-committee. OTHER BUSINESS Nil. Refer to sub-committee. 5. 6. NEXT MEETING 8 JULY 2009 @ 10.00am in Committee Room 1 (2nd Wednesday of each month – unless not required) g:\infratech\management\place naming\committee\meetings\2009\minutes pnc meeting 10 june 2009.doc