Statement of Financial Obiligation

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					  Maribyrnong
Road Management
      Plan

         Adopted 13 December 2004
Maribyrnong Road Management Plan

                                             Contents

 1.         EXECUTIVE SUMMARY……………………………………………….1

 2.       INTRODUCTION………………………………………………………...3
      2.1    LEGISLATIVE BASIS FOR THE PLAN…………………………………………3
      2.2    PURPOSE OF THE PLAN………………………………………………………...3
      2.3    ASSETS IN THE ROAD RESERVE……………………………………………...4
      2.4    COUNCIL‟S STRATEGIC PLANNING PROCESS – LINKAGES……………5

 3.       PUBLIC ROADS AND USER RESPONSIBILITIES………………...7
      3.1   PUBLIC ROADS……………………………………………………………………7
      3.2   KEY STAKEHOLDERS……………………………………………………………7
      3.3   OBLIGATIONS OF ROAD USERS………………………………………………7
            3.3.1 General Usage………………………………………………………………7
            3.3.2 Incident Claims……………………………………………………………..8
            3.3.3 Council Permits…………………………………………………………….8
            3.3.4 Obiligation to Maintain and Keep Safe…………………………….......8

 4.         REGISTER OF MUNICIPAL PUBLIC ROADS…………………….10
      4.1     PUBLIC ROAD REGISTER……………………………………………………..10
      4.2     MUNICIPAL ROAD MAP………………………………………………………..10
      4.3     MAINTENANCE DEMARCATION AGREEMENTS………………………….10
      4.4     NON-COUNCIL ASSETS………………………………………………………..10
      4.5     UPDATING THE ROAD REGISTER…………………………………………...10

 5.       MANAGEMENT OF MARIBYRNONG‟S ROAD ASSETS………..11
      5.1   ASSET HIERARCHIES – ROAD NETWORK…………………………………11
      5.2   ASSET INFORMATION SYSTEM……………………………………………...12
      5.3   CUSTOMER SERVICE REQUEST SYSTEM & PROCEDURES…………..12
            5.3.1 Customer Service Request System…………………………………...12
            5.3.2 Maintenance Responsiveness and Performance Targets………...13
      5.4   CONSULTATION PROCESS………………………………………………......14
            5.4.1 General Level of Service Consultation……………………………….14
            5.4.2 Specific Captial Works Consultation................................................14
      5.5   AUDITING AND REVIEW OF ROAD MANAGEMENT PLAN………………15

 6.         ROAD RENEWAL AND MAINTENANCE PROGRAM…………....16
      6.1     DESIGN STANDARDS FOR ROADS…………………………………….......16
      6.2     ASSET RENEWALS……………………………………………………………..16
      6.3     MAINTENANCE STANDARDS…………………………………………………16
      6.4     MAINTENANCE LEVELS OF SERVICE………………………………………16
      6.5     INSPECTION PROCESS………………………………………………………..17
      6.6     CONDITION ASSESSMENT STANDARDS…………………………………..17




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Maribyrnong City Council                                   Road Management Plan


   7.       FINANCIAL MANAGEMENT ………………………………………...19
         7.1   RISK MANAGEMENT IMPLICATIONS………………………………………..19
         7.2   RESOURCE IMPLICATIONS………………………………………………......19
               7.2.1 Implementation of the Road Management Plan………………….19
               7.2.2 Allocation/Reallocation of Resources…………………………......20
         7.3 CURRENT LEVELS OF FUNDING…………………………………………......20
               7.3.1 Maintenance…………………………………………………………….20
               7.3.2 Renewals………………………………………………………………..20
         7.4 FUTURE FUNDING STRATEGY……………………………………………….21
               7.4.1 Maintenance…………………………………………………………….21
               7.4.2 Roadworks Renewals…………………………………………21
               7.4.3 Footpath Renewals…………………………………………………....21

    8.      TECHNICAL REFERENCES………………………………………....22

    9.      ATTACHMENTS………………………………………………………22
    ATTACHMENT 1 – ROAD HIERARCHY – TARGET AND DESIGN STANDARDS…..23
    ATTACHMENT 2 – INSPECTION REQUIREMENTS……………………………………..24
    ATTACHMENT 3 – ROAD ASSET INSPECTION FREQUENCIES……………………..25
    ATTACHMENT 4 – ROUTINE MAINTENANCE INTERVENTION LEVELS & RESPONSE
    TIMES – ROADS……………………………………………………………....27
    ATTACHMENT 5 – ROUTINE MAINTENANCE INTERVENTION LEVELS A& RESPONSE
    ITEMS – FOOTPATHS………………………………………………………..32




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Maribyrnong City Council                                             Road Management Plan


    1.     Executive Summary

           The Road Management Plan is designed to address the ramifications of the
           High Court‘s decision of May 2001 where it clarified the common law governing
           civil liability by effectively removing the common law defence of non-feasance
           known as the Highway Rule.
           The purpose of the Road Management Plan is to establish a management
           system for Council to inspect, maintain and repair the public roads for which it
           is responsible based on policy and operational objectives having regard to
           available resources.
           The Plan will also form the basis of Council‘s legal defence against litigation for
           damages and injury arising from ‗defective‘ components of the road asset.
           A Road and Footpath Asset Management Plan is being developed (available in
           draft form) which will form an integral part of the Road Management Plan. The
           key components of the Road and Footpath Asset Management Plan are
           included in this Road Management Plan under the relevant sections.
           The Road Management Plan sets the relevant standard in relation to discharge
           of duties in the performance of Council‘s road management functions, in
           particular maintenance of the road network.

           The key elements of the Plan include:
            The Register of Maribyrnong‘s Public Roads;
            Management and Maintenance of Maribyrnong‘s road assets;
            Schedules of road management standards and inspection processes used
             by Council.
           Included are details and schedules for:
            Hierarchy classification of all roads, streets and footpaths - based on their
               specific function, types of users and user numbers;
            Inspection regimes – the types and frequency of inspections in order to
               detect defects when they reach the stage of requiring maintenance
               intervention;
            Defect intervention levels - relating to the defect type, indicating the point at
               which remedial action is required;
            Response times - the target response times for completing remedial work
               once the defect has been detected.

           Levels of service for maintenance of the road network take into account:
               Views and considerations from the community consultation process.
               Industry standards
               The need to provide a road network that is safe for all users
               Available resources for maintenance activities.
          The maintenance intervention levels and response are based on a hierarchy
          classification.
           To minimise any risk exposure it is important that maintenance funding and
           performance is adequate to achieve the prescribed levels of service.
           Survey and inspection processes are required for competent management of
           the road network assets. A four-tier inspection regime covering safety,
           incidents, defects and condition is an integral part of the Road Management
           Plan. In the past Council has carried out reactive, incident and condition
           inspections. The new Road Management Act now requires programmed
           inspections to be undertaken.

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Maribyrnong City Council                                           Road Management Plan

           This hierarchy classification will be used for the purpose of prioritising
           maintenance works as well as responding to requests for service. In the past
           maintenance works have been scheduled equally throughout the municipality
           without prejudice or regard to a hierarchy. Therefore, the implementation of the
           Road Management Plan will require significant changes to the programming
           and scheduling of maintenance works. Resources will need to be focused on
           the high priority areas as outlined within the road and footpath hierarchy
           structure, as such the service levels will need to be reduced in low priority
           areas.

           It is difficult to be precise in determining actual asset maintenance needs and
           the likely impact on future maintenance budgets as it is subject to many
           variables including:
           - extremes of weather and unpredictable traffic loadings;
           - the need to achieve the prescribed levels of service; and
           - the impact of reallocation of resources based on a hierarchy classification.
           Council‘s current funding levels will be taken as the base requirement until
           such time as a detailed review and analysis of the impacts of the
           implementation of the Road Management Plan on the maintenance needs are
           undertaken.




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Maribyrnong City Council                                             Road Management Plan


2.     Introduction

           Council has a responsibility to keep its road assets in a safe condition. This
           refers to all assets within the road reserve (between property boundaries on
           either side) for which Council is responsible. Due to the extent of the road
           network, its age and the complexities associated with the use of the road
           reserve, it is not always practical for Council to be immediately aware of any
           defects.
           During 2001 the ‗non-feasance‘ principle was removed by the High Court of
           Australia. Effectively this meant that in the past if a council was not aware of a
           problem it couldn‘t be held liable for an injury occurring as a result. Its removal
           has raised the potential for all councils to incur rising insurance claims for any
           manner of personal injury suffered as a result of using public assets which are
           deemed to have faulty components regardless of whether or not Council is
           made aware of the problem.
           The Victorian Government reinstated ‗non-feasance‘ protection for Councils
           until 1 January 2005 at which stage a council has to rely on its Municipal Road
           Management Plan to provide legal protection. The development of a Road
           Management Plan is not compulsory but failure to do so could leave Council
           exposed in terms of claims for damages.

     2.1 Legislative Basis for the Plan
           The Maribyrnong City Council is the designated ‗Co-ordinating Road Authority‘
           for municipal roads within the municipality and is responsible for their care and
           management.
           This Municipal Road Management Plan has been prepared in accordance with
           the following Acts, Regulations & Codes of Practice:

              Local Government Act, 1989
              Local Government (Best Value Principles) Act 1999
              Road Management Act, 2004
              Road Management Act 2004 Regulations – Road Management (Works and
               Infrastructure) - Draft August 2004
              Ministerial Code of Practice – Road Management Plans - Final Draft June
               2004
              Road Management Act 2004 Code of Practice – Operational
               Responsibilities for Public Roads - Draft August 2004
              Road Management Act 2004 Code of Practice – Management of Road &
               Utility Infrastructure in Road Reserves – Draft July 2004
           .

     2.2 Purpose of the Plan
           The purpose of the Road Management Plan is to establish a management
           system for Council to inspect, maintain and repair its public roads based on
           policy and operational objectives having regard to available resources.
           It also sets the relevant standard in relation to discharge of duties in the
           performance of those road management functions. The Plan will also form the
           basis of Council‘s legal defence against litigation for damages and injury
           arising from ‗defective‘ components of the road asset.
           A Road and Footpath Asset Management Plan is being developed (available in
           draft form) which will form an integral part of the Road Management Plan. The
           Road and Footpath Asset Management Plan combines management, financial,


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Maribyrnong City Council                                           Road Management Plan

           engineering and technical practices to ensure that the level of service required
           by user groups is provided at the lowest long term cost to the community within
           the limits of any fiscal constraints. The key components of the Road and
           Footpath Asset Management Plan are included in this Road Management Plan
           under the relevant sections.
           The key elements of the Road Management Plan include:

            The Register of Municipal Public Roads (Section 4).

              Management and Maintenance of Maribyrnong‘s road assets (Sections 5
               and 6).

            Schedules of road management standards and inspection processes used
             by Council (Attachments 1 - 5).
           Management of road assets involves both physical assets and the use and
           operation of those assets.


     2.3 Assets in the Road Reserve
           The following table is a summary of the various asset types included in the
           Council road network within the road reserve. Unfortunately, it has not been
           possible at this stage to develop management plans for all components of the
           road asset. Consideration will be given to their development in the future.
           Explanatory notes to the Table:
            Where specific assets of the types mentioned in the table are not part of
              the road reserve they will be included within other relevant Road and
              Footpath Asset Management Plans as they are developed. This includes
              some footpaths, shared pathways, bridges and culverts that may for
              instance lie within a recreation but not road reserve.
            Traffic management facilities include road humps, speed cushions,
              roundabouts, medians and traffic islands.
            Signs include a range of regulatory, warning, street, direction, tourist &
              services, and information signs.
            Public Lighting only where it is owned by Council.
            Street furniture other than bus shelters includes litter bins, bollards,
              benches/seats, tables, bicycle racks and planter boxes.
            Bus shelters are provided in the road reserve by either Council, Public
              Transport Commission or under a lease arrangement through Council to a
              commercial business, Adshel.
            N/A means that information on quantity is not yet available. Information will
              be included as and when it becomes available.




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Maribyrnong City Council                                          Road Management Plan



           Table: – Summary of Assets on the Road Reserve as at 30 June 2003
                                                                           Replacement
                              Asset Type                    Quantity
                                                                              Value
          Pavements – Surface                                263 kms            $36.46 M
          Pavements – Base                                   263 kms           $149.28 M
          Laneways                                            15 kms               $5.2 M
          Footpaths including shared paths                   489 kms            $32.56 M
          Kerb & Channel                                     514 kms            $64.07 M
          Bridges & Major Culverts                             10 No.             $5.82 M
          Traffic Management facilities                          N/A                 N/A
          Signage                                          13,448 No.             $1.44 M
          Council owned public lighting                        134 M                 N/A
          Street Furniture – Bus Shelters (see note 1)           N/A                 N/A
          Car Parks – (On Street)                                N/A                 N/A
          Street Trees                                        30,000                 N/A
          Pedestrian Crossings                                    11              $0.49 M
          Traffic Signal Installations                            17              $1.62 M
          Fire Hydrants                                        1,361              $0.82 M


     2.4 Council‟s Strategic Planning Process - Linkages
           The following chart outlines the linkages between the various components
           involved in Council‘s strategic planning process.
           The Road Management Plan has been developed to address the Road
           Management Act. It is largely an operational plan but includes elements typical
           to and common with an asset management plan. A draft Road and Footpath
           Asset Management Plan has also been prepared and will be presented to
           Council in future. Both documents relate and refer to each other.




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Maribyrnong City Council                                Road Management Plan




                                                         Council Plan



                                                     Asset Management
                                                           Policy



                                                      Asset Management
                                                           Strategy




                                                                    Council Facilities   Open Space    Drainage
                Information     Council Fleet    Road & Footpath
                                                                        Asset              Asset        Asset
                Technology         Asset        Asset Management
                                                                     Management          Management   Management
             Asset Management   Management             Plan
                                                                         Plan               Plan         Plan
                   Policy          Policy




                                                Road Management
                                                      Plan




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Maribyrnong City Council                                            Road Management Plan



3.   Public Roads and User Responsibilities
     3.1 Public Roads
           A “road” by definition in the Local Government Act 1989 includes a street; right
           of way; cul de sac; by-pass; bridge or ford; footpath, bicycle path or nature strip;
           any culvert or kerbing or other land or works forming part of the road.
           The Road Management Act 2004 classifies roads into the following three
           categories.
           “Arterial Roads” are Freeways, Highways & Declared Main Roads which are
           managed by the State Government through VicRoads.
           “Municipal Roads” are roads for which the municipal council is the responsible
           Road Authority. The Road Management Act imposes specific duties on a Council
           with respect to the inspection, repair and maintenance of its Municipal public
           roads which are those that are reasonably required for general public use.
           “Other Roads” include roads in State forests & reserves, and roads on private
           property. The municipal council is not responsible for the care and maintenance
           of these.

     3.2 Key Stakeholders
          The key stakeholder groups of the community who are both users of the road
          network and/or are affected by it include:
           The community in general (for recreation, sport, leisure & business);
           Residents & businesses adjoining the road network;
           Pedestrians (including the very young, those with disabilities, and the elderly
              with somewhat limited mobility);
           Users of a range of miscellaneous smaller, lightweight vehicles such as
              pedal cyclists, motorised buggies, wheel chairs, prams, etc;
           Vehicle users using motorised vehicles such as trucks, buses, commercial
              vehicles, cars and motor cyclists;
           Tourists & visitors to the area;
           Emergency agencies (Police, Fire, Ambulance, VICSES);
           Traffic & Transportation managers;
           Managers of the asset that is the road network;
           Construction & maintenance personnel who build and maintain asset
              components;
           Utility agencies that utilise the road reserve for their infrastructure (Water,
              sewerage, gas, electricity, telecommunications);
           Council as custodian of the asset;
           State & Federal Government that periodically provide support funding to
              assist with management of the network.
     3.3 Obligations of Road Users

           3.3.1 General Usage
                  The Road Management Act 2004 requires that:
                  (1) A person who drives a motor vehicle on a highway must drive in a
                      safe manner having regard to all the relevant factors, including
                      (without limiting the generality) the —
                           physical characteristics of the road;
                           prevailing weather conditions;
                           level of visibility;
                           condition of the motor vehicle;


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Maribyrnong City Council                                            Road Management Plan

                              prevailing traffic conditions;
                              relevant road laws and advisory signs;
                              physical and mental condition of the driver.
                  (2) A road user other than a person driving a motor vehicle must use a
                      highway in a safe manner having regard to all the relevant factors.
                  (3) A road user must—
                           have regard to the rights of other road users and take
                             reasonable care to avoid any conduct that may endanger
                             the safety or welfare of other road users;
                           have regard to the rights of the community and
                             infrastructure managers in relation to road infrastructure
                             and non-road infrastructure on the road reserve and take
                             reasonable care to avoid any conduct that may damage
                             road infrastructure and non-road infrastructure on the road
                             reserve;
                           have regard to the rights of the community in relation to the
                             road reserve and take reasonable care to avoid conduct
                             that may harm the environment of the road reserve.

           3.3.2 Incident Claims
                  If a person proposes to commence a proceeding in a court based on a
                  claim in relation to an incident arising out of the condition of a public
                  road or infrastructure, the person must give written notice of the incident
                  to the responsible road authority within the prescribed period of the
                  incident occurring [clause 115(1) of the Road Management Act].

           3.3.3 Council Permits
                  When a member of the public or organisation proposes to undertake
                  activities within the road reserve a permit is required from Council
                  depending on the nature and type of activity to be performed (eg road
                  opening, vehicle crossing, asset protection, crane permit) that may in
                  any way impede access by the public or interfere with road
                  infrastructure.

           3.3.4 Obligation to Maintain and Keep Safe
                  In relation to provision of access to the road reserve from adjoining
                  properties, there are several assets within the road reserve that council
                  does not have an obligation to maintain. These include:
                  (1)   Vehicle driveways where the portion of a vehicle crossing
                        located between the carriageway and the property boundary is
                        the responsibility of the adjoining property owner to maintain.
                  (2)   Nature strips & infill areas within urban areas which are those
                        residual areas between the edge of the road or back of the kerb
                        and the property boundary not occupied by the footpath and
                        private road crossings. These are normally sown to grass with
                        responsibility for maintenance of the grass generally being left to
                        the property owner. Street trees however are controlled by
                        Council.
                  (3)   Single property stormwater drains that are constructed within
                        the reserve from the property boundary to a discharge outlet in
                        the kerb or into the drain. They are there to benefit the property
                        and as such are the responsibility of the owner of the property
                        being served to maintain.




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Maribyrnong City Council                                           Road Management Plan

                  Regardless of its maintenance obligations, Council has a duty of care to
                  ensure that these assets are in a safe condition for the public in general
                  and may serve a notice on the property owner to have defects repaired.
                  They will be inspected as part of Council‘s formal inspection process.




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Maribyrnong City Council                                             Road Management Plan



4.   Register of Municipal Public Roads

     4.1 Public Road Register
           Council has a register of public roads to record the details of the public roads,
           and ancillary areas, for which it is responsible. The register of public roads is
           available for inspection by the public at the Town Hall from Council‘s Customer
           Service team.
           Physically, the Municipal Public Road Register is stored on Council‘s Road
           Asset Information System, the SMEC Pavement Management System. It also
           records information such as the type, capacity, condition, configuration and
           quantity of road assets for which it is responsible, together with a history of the
           assets including any additions, deletions and changes to those assets.
           A separate database records details of the valuation of infrastructure assets
           (eg. replacement value, depreciation) in accordance with relevant accounting
           standards.

     4.2 Municipal Road Map
           The Municipal Road Map is an integral component of the Road Register as it
           provides the visual location of where the road lies within the municipality. It is
           located in the MAPINFO Geographic Information System and also available for
           inspection by the public from Council‘s Customer Service team. Road and
           Footpath hierarchies are indicated by versions of the Municipal Road Map.

     4.3 Maintenance Demarcation Agreements
          Where there are maintenance demarcation agreements defining limits of
          responsibility on municipal roads between the City of Maribyrnong and other
          Road Authorities or any private organisation, the schedule of roads affected will
          be listed in the Road Register. Details of these agreements will be contained in
          the Road & Footpath Asset Management Plan.

     4.4 Non-Council Assets
          Non-council assets on the road reserve (eg rail crossings, telecommunications
          structures, street lighting, etc) will be identified in the Road Management Act
          2004 Code of Practice – Management of Road and Utility Infrastructure in Road
          Reserves.

     4.5 Updating the Road Register
           Updating the Municipal Public Road Register will be effected in the following
           manner within 30 days of notification of any changes:
           (a) The necessary amendment will be made to the asset database from which
               the Register is derived.
           (b) Each hard-copy of the Register available from Council‘s Customer Service
               team will have a loose leaf insertion applied to it for the balance of the year
               showing any changes made during the year.
           (c) Annually a new hard-copy will be provided to each Customer Service team.




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Maribyrnong City Council                                                  Road Management Plan



5.    Management of Maribyrnong‟s Road Assets

      5.1 Asset Hierarchies – Road Network
            All roads and footpaths within the municipal road network are classified
            according to a hierarchy that takes into account their specific function, types of
            users and user numbers.
            The hierarchy classification is used to assist in prioritising works programs and
            also intervention responses to remedy defects.
            Road Hierarchy:

               Category                                        Function Description

                                          These carry the heaviest volumes of traffic including
 Category 5                                commercial vehicles and provide the principal routes for traffic
                                           flows in and around the municipality.
 Main Roads & Highways
                                          They are a VicRoads responsibility for maintenance of the road
                                           pavement, surface and kerb and channel, not Council‘s.
                                          As for the above, these carry heavy volumes of traffic including
                                           commercial vehicles and also provide the principle routes for
 Category 4                                traffic flows in and around the municipality.
 Main Distributor                         Supplement VicRoads road system within a Local Traffic Area.
                                          Connector between Category 5 roads & lower order streets.
                                          Caters for, but may restrain, Service & Heavy Vehicles.
                                          Provides access to significant Public Services.
                                          Carry significant volumes of traffic and provide access by
 Category 4                                linking residential areas to the arterial roads. They also
 Trunk Collector                           provide links between the various collector roads.
                                          Limited through traffic (not promoted or encouraged).
                                          Carry moderate volumes of traffic and provide a connection
                                           between Local Roads and the Distributor Road network. These
 Category 3
                                           are residential streets.
 Collector Street
                                          Collects traffic from lower order roads.
                                          Very limited through traffic.
 Category 3                               Generally, short distance travel to higher level roads, access
 Access Street                             for one or more Access Places.
 Category 2
                                          Carry only local traffic. Their primary function is to provide
 Access Place                              access to private properties.
 (short length Courts & Cul-de-Sacs)
 Category 2
                                          Perform a very minimal function as local access roads.
 Lane -
                                          A side or rear entry lane principally providing access to parking
 Residential „A‟
                                           for lots with another street frontage.
 (generally 5 metres & above in width)
 Category 2
                                          Primarily for delivery to commercial properties.
 Lane - Commercial
 Category 1
                                          Perform a very minimal function as local access roads.
 Lane -
                                          A side or rear entry lane principally providing access to parking
 Residential „B‟
                                           for lots with another street frontage.
 (generally only 3 metres in width)
 Category 1
                                          Provides open drainage (bluestone or concrete).
 Lane – Drainage
                                          IN PRIVATE OWNERSHIP THEREFORE THEY ARE NOT A COUNCIL
 Private Roads & Laneways
                                           RESPONSIBILITY.




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Maribyrnong City Council                                               Road Management Plan

           Footpath Hierarchy:
           Footpaths, because of their differing user focus, are given a different hierarchy
           to roads. Again, the hierarchy has been determined based on function, types
           of users and user numbers.

                 Category                                  Function Description

         Category 5                  Very heavily pedestrianised shopping areas. These areas to be
         Footscray Business          clearly identified by precinct maps in the Municipal Road
         District (FBD) and          Management Plan.
         Yarraville Shopping
                                                             Highest Usage Category
         Precincts
         Category 4                  Areas included are to be clearly identified by maps in the
         Defined Shopping Strips     Municipal Road Management Plan. It includes multi-shop
                                     shopping strips such as shopping centres, etc.

         Category 3                  Accesses within a full street block length of schools, hospitals,
         Specific Pedestrian         senior citizens centres & railway stations.
         Generators
         Category 2                  Residential, commercial & industrial areas.
         Other Areas
         Category 1                  These paths would include unformed paths & tracks that are
         Unconstructed/Informal      known to be regularly used by pedestrians. Typical of these are
                                     short-cuts between points.
                                                              Lowest Usage Category


           Note: Elements that affect driver safety eg. pavements, bridges, traffic islands,
           signs etc have their hierarchies based on vehicular traffic. Elements that affect
           pedestrian safety have their hierarchy based on pedestrian traffic.

     5.2 Asset Information System
           Maribyrnong City Council utilises the SMEC Pavement Management System
           (PMS) as the Asset Management knowledge database to manage its road
           assets, specifically the road surface, road base, kerbs & footpaths. Other road
           assets are managed through a number of separate MS Access & MS Excel
           databases.
           The SMEC PMS provides the ability to manage the actual road data in a
           manner that enables rational decisions to be made based on a significant
           amount of information. It is a well recognised & sophisticated computer
           package and in 2003 was the most widely used PMS package in Metropolitan
           Melbourne.

     5.3 Customer Service Request System and Procedures

           5.3.1 Customer Service Request System
                  The Maribyrnong City Council‘s Customer Service Request System
                  (CSRS) is a computerised request tracking system used to monitor and
                  report on customer requests and complaints to ensure that requests are
                  actioned in accordance with required standards.
                  When a new request is submitted, the contact and location details are
                  entered and the user is prompted to categorise the request from the
                  organisation Service Standards.



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Maribyrnong City Council                                           Road Management Plan

                  These service standards are identified in advance against each type of
                  enquiry that might be received including whether it is considered urgent
                  or not. For example, a broken pit lid notification identifies standard
                  rules that would apply to action this type of request, including:
                       The Action Officer;
                       The target days to complete the action;
                       Any acknowledgment, interim and final responses; and
                       Procedural information.
                  Requests are monitored by Action Officers who receive the request
                  electronically either through email, or via database views. The Action
                  Officers are then required to finalise requests when complete.
                  The system maintains an electronic journal of all actions taken in
                  relation to requests. It can send reminders to officers when targets are
                  close. When targets are not achieved notices are sent electronically to
                  supervisors and an escalation process implemented.

           5.3.2 Maintenance Responsiveness and Performance Targets
                  The Customer Service Request System enables response times to be
                  monitored to assess performance. This covers response times both for
                  inspections and subsequent action. The outcomes of performance over
                  the past seven years has been utilised for developing the response
                  times for rectifying defects.
                  The system records details of requests including receipt date and action
                  date.
                  It should be noted that ‗actioning‘ a request doesn‘t necessarily mean
                  that the request has been fulfilled but simply that appropriate action has
                  taken place.
                  Appropriate action may mean that an asset defect, such as a damaged
                  footpath has been inspected and:
                   repairs are straight-forward and have been implemented as soon as
                      a work crew is available - the appropriate action in this case is when
                      the repair work has been completed; or
                   repairs are significant and need to be undertaken on a special
                      works program along with a number of similar works and the site
                      has been made safe until such time as repairs are undertaken - the
                      appropriate action is when the repair work has been listed on the
                      future works program not when it has been completed; or
                   the defect was found not to warrant any remedial action at that
                      stage as it was below specified intervention levels - the appropriate
                      action in this case is when the decision is made that no repair work
                      is warranted.
                  Whatever the response, it is noted against the original request.




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     5.4 Consultation Process
           There are two key aspects to community input and the associated consultation
           process. One relates to the general level of service that the Council provides
           the community in relation to road maintenance activities while the other is more
           localised and relates to specific capital works (street upgrade, etc).
           The general level of service consultation for the Road Management Plan was
           carried out in conjunction with the Best Value consultation process for the
           Infrastructure Planning and Construction Service and the Road Maintenance
           Service.


           5.4.1 General Level of Service Consultation
                  A community consultation forum program took place providing an
                  unrestricted and open opportunity for interested community members to
                  participate.
                  The five public forums held at Yarraville Senior Citizens Centre (2),
                  Maidstone Senior Citizens Centre (1) and the Municipal Offices (2)
                  were well promoted thus generating sufficient interest by the
                  community to record a very good attendance of 80 in total.
                  In addition to the public forums, two additional meetings were
                  conducted with the Roads Maintenance staff (9) at Maribyrnong City
                  Council Works Centre and with Councillors and Staff (8) at the
                  Municipal Offices, Footscray to gain an appreciation of the staff issues,
                  concerns and solutions to service delivery within the road infrastructure
                  maintenance activities.
                  A number of themes were projected from the seven forums including
                  the Councillor and staff meetings by all 97 participants. The community
                  and staff participants, by individual declaration of service delivery
                  issues, collectively reinforced the need for Council to concentrate their
                  efforts on:
                     Street Tree Maintenance & Canopy Clearance
                     Footpath Maintenance Management
                     Sealed Road maintenance
                     Street Drainage Maintenance
                     Development of a ―road importance‖ (Hierarchy) plan
                     Project Management and Programming
                     Customer Service


           5.4.2 Specific Capital Works Consultation
                  The community will be consulted regarding new, replacement or
                  upgrades of roads and footpaths.
                  A consultation process will be carried out appropriate to the situation
                  and works proposed consistent with Council‘s community consultation
                  policy. This will involve:

                            Identifying the range of residents and users who may be
                             affected by the proposed works.
                            Deciding on the type of consultation required.




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Maribyrnong City Council                                           Road Management Plan


                            Provision of information in a manner that is clear and
                             enables those consulted to understand the effects
                             which the proposed works or changes will have on
                             them, and the resources available for the proposed
                             works.
                            Feedback to all stakeholders.
           Information provided by residents will be given significant credence as
           residents tend to know best given their closeness and familiarity with the
           issues. Each issue raised will be addressed appropriately to ensure a
           satisfactory outcome which is perceived as to be fair to all parties.


     5.5 Auditing and Review of Road Management Plan
           The Road Management Plan is a new initiative that involves a number of new
           practices and processes. To ensure Council is complying with the plan and
           relevant legislation reviews are appropriate to assess and monitor its
           implementation.
           A consultant, Maunsell, Council‘s Municipal Association STEP Program mentor
           reviewed the plan documents in August 2004. They will also carry out a review
           of Council‘s processes and the plans implementation in early 2005. Not all
           activities proposed within the plan would have been implemented by then.
           Further auditing and review of the plans implementation will be necessary to
           ensure that the plan and its implementation are working successfully.
           During the first year of operation of the plan an implementation review team will
           be established and meet three times to review the various aspects of the plans
           implementation. The review will include inspection regime compliance, data
           recording, processing and storage, achievement of defect intervention
           standards and response times as well as recording, assessment and action
           taken relating to complaints/ requests.
           The reviews will be used to ensure the adequacy of the plan, compliance with
           the plan as well as to improve the processes and methods used in the
           management of our roads.




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Maribyrnong City Council                                            Road Management Plan



6.   Road Renewal and Maintenance Management
     As a road authority, Council has a duty of care to road users and the community to
     maintain all public roads for which it is responsible in a safe condition and to
     specified maintenance standards. These standards are aimed to meet community
     expectations having regard to available funds. This could only be achieved through a
     combination of road infrastructure renewals (capital works program) and
     maintenance works.
     The maintenance management processes for the municipal road network
     infrastructure within the City of Maribyrnong is a combination of standards, codes,
     guidelines and data management systems. Key components are outlined as follows:

     6.1 Design Standards for Roads
          The technical standards of service covering road function, target design and
          construction parameters are in accordance with the AustRoads Design
          Standards and outlined in Attachment 1 – Road Hierarchy Target Design
          Standards. It should be noted that where a road is not at the target level the
          intention is that when it is reconstructed, it will be to the target level wherever
          practicable.

     6.2 Asset Renewals
           The Road and Footpath Asset Management Plan covers the general
           requirements for development of long term asset renewal programs and their
           funding requirements into the future. It includes the prioritisation process for
           renewal works.
           The annual review of the strategic asset renewal/replacement needs provides
           the input for the development of the annual capital renewal/replacement works
           program for consideration with the annual budget.
           Long term renewal/replacement programs assist Council to be better able to
           strategically plan its finances.

     6.3 Maintenance Standards
          The Maintenance Standards including intervention levels and response times
          are listed in Attachment 4 and 5. These Standards are based on VicRoads
          Section 750 and modified to suit local conditions and needs.

     6.4 Maintenance Levels of Service
           Levels of service for maintenance of the road network take into account:
               Views and considerations from the community consultation process.
               Industry standards
               The need to provide a road network that is safe for all users
               Available resources for maintenance activities.
           The following maintenance functions are performed in order to ensure that
           these service levels are maintained.
           (a)   Reactive Maintenance – carried out as defects arise or are reported.
           (b)   Proactive Maintenance – carried out on a program type basis to prevent
                 the frequency of unexpected defects arising (eg. Unsealed road
                 maintenance, footpath grinding, crack sealing etc.)
           (c)   Routine Maintenance – minor works and essential repairs which are not
                 planned as the exact location and timing of the work is difficult to predict
                 (eg pothole patching, signage repairs and cleaning, line marking etc).


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Maribyrnong City Council                                           Road Management Plan

           (d)   Periodic Maintenance – cyclic activities of a more expensive nature
                 which can be predicted and planned (eg road resurfacing and profiling,
                 kerb and channel reconstruction etc).
           (e)   Temporary works - works undertaken to reduce the risk of an incident
                 until such time as maintenance or repair works can be completed.
                 Response times and measures (eg. warning signs, flashing lights, safety
                 barriers) are determined based on a risk assessment by an appropriate
                 Council officer.
           (f)   Emergency works – works required to be undertaken immediately to
                 ensure the safety of road users and the public as a result of emergency
                 incidents.
           .

     6.5 Inspection Process
           Survey and inspection processes are required for competent management of
           the road network assets. A four-tier inspection regime covering safety,
           incidents, defects and condition is to be implemented with the introduction of
           this Road Management Plan. Attachments 2 & 3 list the inspection
           requirements in detail and also their frequencies.
           At present Council carries out reactive, incident and condition inspections. The
           new Road Management Act now requires programmed inspections to be
           undertaken.
           Reactive Inspections – These inspections are undertaken following
           notification to Council by members of the community or council employees
           while undertaking their normal work duties. Intervention required is based on
           the plan standards and assessed risk.
           Programmed Inspections – determine if the road asset complies with the
           levels of service as specified in the Road Management Plan. These
           inspections are carried out based on the frequencies as specified in
           Attachment 3. Intervention required is based on the plan standards and
           assessed risk.
           Incident Inspections – enables an incident condition report to be prepared for
           use in legal proceedings and the gathering of information for the analysis of the
           causes of accidents and the planning and implementation of road management
           and safety measures.
           Condition Assessment Inspections - identify deficiencies in the structural
           integrity of the road infrastructure assets which if untreated, are likely to
           adversely affect network values. The deficiencies may well impact short-term
           serviceability as well as the ability of the component to continue to perform for
           the duration of its intended life span. Currently these inspections are carried
           out every five years.
..

     6.6 Condition Assessment Standards
           The Road and Footpath Asset Management Plan details the requirements for
           determining and recording structural integrity and condition of each of the road
           asset components.
           This includes the following:
            Physical description of the actual data being recorded;
            Background and/or qualification, where relevant to the data;
            Differentiating between maintenance and capital renewals;
            Backlog of works where under-funding has occurred in recent years;


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Maribyrnong City Council                                         Road Management Plan

              Development of the annual works replacement program
          The annual review of the strategic asset renewal needs utilising this condition
          information on the various asset components, undertaken through the Road
          and Footpath Asset Management Plan, provides the input for the development
          of the annual capital renewal works program for consideration with the annual
          budget.




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Maribyrnong City Council                                             Road Management Plan



7.   Financial Management

     7.1 Risk Management Implications
           As previously outlined, the Road Management Act 2004 removes the non-
           feasance defence for a Road Authority from 1 January 2005.          As a
           consequence, Council as the ‗Co-ordinating Road Authority‘ for municipal
           roads within the municipal area has developed a Road Management Plan. The
           Plan incorporates standards, processes and procedures relating to the
           maintenance of these roads.
           The Plan will also form the basis of Council‘s legal defence against litigation for
           damages and injury arising from ‗defective‘ components of the road asset.
           Unless the plan is found unreasonable, the maintenance standards
           incorporated in the Road Management Plan are to be taken as the appropriate
           standards which Council must meet to satisfy the statutory duty and any
           common law duty to maintain the roads.
          To minimise any risk exposure it is important that maintenance funding and
          performance must be adequate to achieve the prescribed levels of service,
          including inspection regimes, intervention levels and response times.

     7.2 Resource Implications

           7.2.1 Implementation of the Road Management Plan
           The successful implementation of the Road Management Plan will require the
           development of appropriate management systems and processes in order to
           ensure that the objectives of the Road Management Plan are achieved.

           As a result there will be significant operational implications for the Road
           Maintenance Team as the Road Management Plan identifies a variety of
           additional functions and responsibilities that have not been resourced by the
           team before.

           These requirements include the development, implementation, management
           and ongoing administration of new systems and processes including a
           computerised Maintenance Management System (MMS) to enable the
           following to be carried out:

              - Record and manage data obtained from regular field inspections of
              Council‘s assets.

              - Record and report on maintenance activities performed by the team.

              - Link to Council‘s Customer Request System to demonstrate closure of
              completed Customer Request.

              - Link to Council‘s Pavement Management System (PMS) in order to update
              condition assessment data as road maintenance activities are performed on
              a daily basis.

              - Use of Palm Pilots to enable electronic data collection of asset condition in
              the field.

           Due to the unavailability of software systems capable of addressing these
           requirements most of these functions will need to be undertaken using manual
           processes until a more efficient system incorporating MMS software can be
           sourced.

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Maribyrnong City Council                                                  Road Management Plan



       7.2.2    Allocation / Reallocation of Resources

       As previously outlined all roads and footpaths within the municipality were
       maintained in the past with little regards to a hierarchy that takes into consideration
       their specific function, usage and traffic volumes. In future this hierarchy
       classification will be used for the purpose of prioritising maintenance works as well
       as responding to requests for service.

       The implementation of maintenance work that is prioritised based on hierarchies
       will act to redistribute resources from lower to higher priority areas particularly if the
       amount of resources is insufficient to cover maintenance needs identified by
       inspections. Service levels in lower priority areas may fall causing concern
       amongst some sections of the community. This is likely to have most impact in the
       footpath maintenance area where to maintain existing service levels in lower
       priority areas maintenance budgets will need to be reviewed. This is further
       discussed in section 7.4 - Future Funding Strategy.



    7.3 Current Levels of Funding

          7.3.1 Maintenance
                    Below is Council‘s Road Maintenance funding over the past five years:
                   Table:     Maintenance Budget Allocations

                              Road Maintenance Budget Allocations
                                                                      Variation
                                                        Annual
                           Year           Amount                       over 5
                                                       Variation
                                                                        yrs
                         1999/2000       $1,662,900
                         2000/2001       $1,658,700       -0.3%
                         2001/2002       $1,558,528       -6.0%
                         2002/2003       $1,472,925       -5.5%
                         2003/2004       $1,574,726       6.9%         -5.3%

                  Over the past five years the allocation has been reduced by 5% without
                  consideration for the CPI increase.

          7.3.2    Renewals
                    Below is Council‘s Capital Works funding allocations over the past five
                    years for road related works.
                   Table:    Capital Budget Allocations
                                                           Drainage         Traffic
                Year        Road Works     Footpaths
                                                            Works        Improvement
                                                                                         Total         %

               1999/00      $3,000,000      $400,000      $250,000        $200,000     $3,850,000
               2000/01      $3,000,000      $400,000      $260,600        $210,000     $3,870,600
               2001/02      $3,280,218      $400,000      $300,000        $200,000     $4,180,218
               2002/03      $3,295,517      $400,000      $310,000        $265,000     $4,270,517
               2003/04      $3,075,495      $415,000      $180,000        $415,000     $4,085,495     6.1%




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Maribyrnong City Council                                           Road Management Plan

                Over the past five years the capital budget for Renewals has increased
                by 6.1% without consideration for the CPI increase.



    7.4 Future Funding Strategy
           7.4.1 Maintenance
                  It is difficult to be precise in determining actual asset maintenance
                  needs and the likely impact on future maintenance budgets as it is
                  subject to many variables including:
                  - extremes of weather and unpredictable traffic loadings;
                  - the need to achieve the prescribed levels of service; and
                  - the impact of reallocation of resources based on a hierarchy
                   classification.

                  Current funding levels will be taken as the base requirement until such
                  time as a business case is presented to Council that demonstrates the
                  need for a specific change. A business case can arise from assessed
                  needs or input from any community consultation under ‗Best Value‘.


           7.4.2 Roadworks Renewals
                  If current funding levels continue over the next 5 years, the SMEC
                  System modelling suggests that the municipal roads will deteriorate
                  from an average pavement condition of 7.2 down to 6.9 in a scale of
                  10. The Road and Footpath Asset Management Plan provides further
                  detailed information.
                  The funding strategy is to maintain the current level of road funding for
                  a few years until Council debt reduces while monitoring the road
                  network condition.
                  Increasing the allocation to roads at a future date will be needed as the
                  average age of Council‘s pavements approaches the end of their
                  design life. The challenge will be to address this at a time before the
                  funding increase required becomes unachievable.


           7.4.3 Footpath Renewals
                  The funding level over the last five years for footpath renewals
                  represents 80% of what would ideally be required to maintain the
                  municipality‘s footpaths at their current average condition. The recent
                  survey of footpaths also identified a number of footpath trip hazards. A
                  strategy to address such trip hazards is outlined in the Road and
                  Footpath Asset Management Plan.




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Maribyrnong City Council                                         Road Management Plan


8.   Technical References
     (i)      Risk Management Standard, AS/NZS 4360:1999
     (ii)     MAV Asset Management Improvement STEP Program – Road Asset
              Management Plan Framework 2003.
     (iii)    International Infrastructure Management Manual (IIMM) 2002, IPWEA.
     (iv)     Civic Mutual Plus (CMP) Draft Road & Path Maintenance Manual 2001.
     (v)      CMP Road Reserve Risk Management Statement of Principles 2002.
     (vi)     VicRoads Risk Management Guidelines.
     (vii)    VicRoads Standard Specification Section 750 – Routine Maintenance.
     (viii)   Proposed Ministerial Code of Practice (Working Draft) – Road Management
              Plans, November 2003.



9.   Attachments

     Attachment 1 - Road Hierarchy – Target and design Standards
     Attachment 2 - Inspection Requirements
     Attachment 3 - Road Asset Inspection Frequencies
     Attachment 4 - Routine Maintenance Intervention Levels & Response
     Times – Roads
     Attachment 5 - Routine Maintenance Intervention Levels & Response
     Times - Footpaths




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         Attachment 1 - Road Hierarchy – Target and design Standards
        Road Hierarchy                                                     Description of Categories
          Categories                  NB: These follow the State & Council Planning Scheme Classification for residential streets.                                         Target Standards

        State Highways                These carry the heaviest volumes of traffic including commercial vehicles and provide the principal       VicRoads responsibility
                                      routes for traffic flows in and around the municipality. These come under the jurisdiction of
                                      VicRoads and as such are not the responsibility of Council for maintenance of the road pavement,
                                      surface and kerb and channel.
                   (Category 5)
                                        Principal through route, continuous network, link major centres
                                        60+ kph speed limit

        Main Roads                      Completes the major road network, significant volumes incl. Commercial & Industrial
   VicRoads Responsibility              60 + kph speed limit
                                      These carry heavy volumes of traffic including commercial vehicles and also provide the principle         Min 2 clear traffic lanes, 1 each direction (excluding parking)
        Main Distributor              routes for traffic flows in and around the municipality.                                                  5,000 – 10,000 vpd & 60 kph speed limit (or less)
                                       Supplementary to VicRoads road system                                                                   pavement designed in accordance with AustRoads Standards
                   (Category 4)        Connector between arterial roads & lower order streets
                                       Caters for, but may restrain, Service & Heavy Vehicles.
                                       Provides access to significant Public Services
                                      Trunk Collector                                                                                           Caters for, but may restrain, Service & Heavy Vehicles.
            Collector                 Carry significant volumes of traffic and provide access by linking residential areas to the category 4    Min 2 clear traffic lanes, 1 each direction (excluding parking)
                                      & 5 roads. They also provide links between the various collector roads.                                   3,000 – 5,000 vpd & 60 kph speed limit (or less)
                  (Category 4)         Limited through traffic (not promoted or encouraged)
                                      Collector Street                                                                                          Min 2 clear traffic lanes, 1 each direction (excluding parking)
                                      Carry moderate volumes of traffic and provide a connection between Local Roads and the                    <3,000 vpd and 50 or 60 kph speed limit
                                      Distributor Road network. These are residential streets.
                                       Collects traffic from lower order roads
                   (Category 3)        Very limited through traffic
          Local Access                Access Street                                                                                             1 clear traffic lane (excluding parking)
                 (Category 3)          Generally, short distance travel to higher level roads, access for one or more Access Places            <2,000 vpd & 40 kph target speed (or less)
                                      Access Place                                                                                              Short length (<100 metres), Courts & Cul de Sacs, 1 clear traffic lane
                   (Category 2)        -Carry only local traffic. Their primary function is to provide access to private properties             (excluding parking)
                                                                                                                                                <300 vpd & 30 kph target speed (or less)
                                      Access Lane - Residential „A‟ - Perform a very minimal function as local access roads.                    Generally 5 metres and above in width
                   (Category 2)        A side or rear entry lane principally providing access to parking for lots with another street          Sealed
                                        frontage.                                                                                               < 20 kph
                   (Category 2)       Access Lane - Commercial – Primarily for delivery to commercial properties                                < 20 kph
                                      Access Lane - Residential „B‟ - Perform a very minimal function as local access roads.                    Generally 3 metres wide
                   (Category 1)        A side or rear entry lane principally providing access to parking for lots with another street          Sealed
                                        frontage.                                                                                               < 20 kph
                   (Category 1)       Lane –Drainage – provides open drainage                                                                   may include open drain either bluestone or concrete

                                      Private Roads & Laneways - In private ownership, so not a Council responsibility.




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                                                                                                             Reference sources for descriptions:
                                                                                                                Road Management Act 2004
         Attachment 2 - Inspection Requirements                                                                 International Infrastructure Management Manual – Australia/NZ Edition 2002
                                                                                                                UK Highway Code of Practice for Maintenance Management 2001

    Inspection                                                                                                                           Inspection Performed by & Reporting
                                                                         Purpose
       Type                                                                                                                                         Requirements
                                Safety inspections are designed to identify all defects likely to create danger or serious          Council representative with an appropriate
                                 inconvenience to users of the network or the wider community.                                        level of knowledge of road maintenance
                                Safety issues may be detected as the result of:                                                      techniques who may then call in a higher level
Reactive/Safety                                                                                                                       of expertise if necessary.
  Inspection                      (a) formal programmed defect inspection; or
                                  (b) observation followed by notification to council by members of the community or                 Recording to identify specific safety defect,
                                        council employees while undertaking their normal work duties with a subsequent                time first reported, time inspected & by whom,
                                        safety inspection to be conducted by an appropriate council officer.                          subsequent action & time of completion.
                                An inspection carried out to comply with the requirements the Road Management Act                   Council representative with an appropriate
                                 [Division 5 – Claims Procedure, Clause 116];                                                         level of knowledge of road maintenance
      Incident                                                                                                                        knowledge and experience in road
    Inspection                  This inspection enables an incident condition report to be prepared for use in legal
                                 proceedings and the gathering of information for the analysis of the causes of accidents             construction and maintenance practices.
                                 and the planning and implementation of road management and safety measures.                         Formal Incident Report required, as described.
                                Inspection undertaken in accordance with a formal programmed inspection schedule to
                                 determine if the road asset complies with the levels of service as specified in the Road            Council representative with an appropriate
                                 and Footpath Asset Management Plan;                                                                  level of knowledge of road maintenance road
                                A record of each street/road is to be completed detailing the name of the inspector, the             maintenance techniques;
  Programmed
   Inspection
                                 inspection date, time and street/road name and a description of any defects found that              A record of the inspection is to be signed by
                                 are at the specified intervention levels defined in the Road and Footpath Asset                      the inspector for placing on council‘s asset
                                 Management Plan;                                                                                     database for reference purposes (NB: this may
                                In addition, a notation must to be recorded of any street/road inspected where no defect             include insurance or litigation requirements).
                                 was apparent under the specific rigour of the inspection.
                                An inspection specifically to identify deficiencies in the structural integrity of the various      Inspection undertaken under the direction of a
                                 components of the road infrastructure assets which if untreated, are likely to adversely             qualified engineer or experienced technical
                                 affect network values. The deficiencies may well impact short-term serviceability as well            officer with extensive knowledge and
                                 as the ability of the component to continue to perform for the duration of its intended life         experience in road construction and
     Condition                   span;                                                                                                maintenance practices;
    Inspection                  The condition inspection process must also meet the requirements for accounting                     Specific data to be recorded is determined by
                                 regulations and asset management;                                                                    requirements of the Road and Footpath Asset
                                Regular or periodic assessment, measurement and interpretation of the resulting                      Management Plan & the Asset Information
                                 condition data is required so as to determine the need for any preventive or remedial                System used to assess asset component
                                 action then development of relevant programs of rehabilitation or renewal works.                     needs.




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         Attachment 3 - Road Asset Inspection Frequencies

                              Asset Group Category                                                                  Inspection Interval

     Hierarchy                               Sub-Category                                 Condition                                             Programmed
Roads
Category 5:                  State Highways                                VicRoads responsibility                     VicRoads responsibility
                             Main Roads
Category 4:                  Main Distributor                                                                          Category 4: 6 months
                             Trunk Collector
Category 3:                  Collector Street                              5 years for categories 1 to 4               Category 3: 12 months
                             Local Access Street
Category 2:                  Local Access Place                                                                        Category 2: 24 months
                             Local Access Lane – Residential ‗A‘
                             Local Access Lane – Commercial
Category 1:                  Local Access Lane – Residential ‗B‘                                                       Category 1: No longer than 4 years
                             Lane – Drainage
Private                      Roads & Laneways                              Private responsibility                      Private responsibility
Footpaths
Category 5:                  FBD & Yarraville Shopping Precincts                                                        6 months
Category 4:                  Defined Shopping Strips                       5 years for categories 2 to 5               12 months
Category 3:                  Specific Pedestrian Generators                                                            12 months
Category 2:                  Other Areas                                                                               24 months
Category 1:                  Unconstructed/Informal                        Not currently recorded in SMEC              No programmed inspection, respond to complaints only
Kerb & Channel
Category 5:                  State Highways and Main roads                 VicRoads responsibility                     VicRoads responsibility
Category 4:                  Main Distributors & Trunk Collectors          5 years in conjunction with roads
Category 3:                  Collector & Local Access Streets              for categories 1 to 4 & for VicRoads        Undertaken in conjunction with Footpaths
Category 2:                  Local Access Places & Res ‗A‘ & Comm. Lanes   where K&C is a council responsibility.
Category 1:                  Local Access Lanes Res ‗B‘ & Drainage




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Attachment 3 – Road Asset Inspection Frequencies (Continued)

                              Asset Group Category                                               Inspection Interval

     Hierarchy                             Sub-Category                           Condition                                 Programmed
Linemarking
Category 5:       State Highways and Main Roads                 VicRoads responsibility                    VicRoads responsibility
Category 4:       Main Distributors & Trunk Collectors          Programmed inspection accounts             Category 4: 6 months
Category 3:       Collector & Local Access Streets              for ‗condition‘                            Category 3: 12 months
Category 2:       Local Access Places & Res ‗A‘ & Comm. Lanes                                              Category 2: 24 months
Category 1:       Local Access Lanes Res ‗B‘ & Drainage                                                    Category 1: No longer than 4 years
Signs
Category 5:       State Highways and Main Roads                                                            Monthly
Category 4:       Main Distributors & Trunk Collectors          Programmed inspection accounts             Category 4:   6 months
Category 3:       Collector & Local Access Streets              for ‗condition‘                            Category 3:   12 months
Category 2:       Local Access Places & Res ‗A‘ & Comm. Lanes                                              Category 2:   24 months
Category 1:       Local Access Lanes Res ‗B‘ & Drainage                                                    Category 1:   No longer than 4 years
Bridges/Major Culverts
Category 4:       None                                                                                      6 months
Category 3:       None                                          24 months all categories                    6 months
Category 2:       None                                                                                     12 months
Category 1:       None                                                                                     12 months




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Maribyrnong City Council                                                                                                                                      Road Management Plan


         Attachment 4 - Routine Maintenance Intervention Levels & Response Times - Roads
   Note: Intervention response times are determined from the Road Hierarchy Category (column 2). The higher the hierarchy level of a road, the faster is the required response.

                           Standard Job Description                         Cat.                  Defect Intervention Level                            Response Times           Unit
   RM100 SEALED PAVEMENT
   RM111        POTHOLE PATCHING
                                                                    2
                                                                             4     Any potholes that are assessed by Council as being a risk Rectify within 24 hours
                Pavement surface patching of potholes < 0.25 m in                  to the public that have been identified either as the result of Rectify within 48 hours
                traffic lanes using appropriate materials to repair the      3                                                                                                       2
                                                                                   an inspection or have been reported to Council.                                              1m
                defect and restore the riding surface to a smooth            2                                                                     Rectify within 3 weeks
                                                                                   Response in Laneways (Level 1) is pending outcome of
                condition.
                                                                                   proposed Council Laneway Policy (during 2004).                 Rectify within 6 weeks
                                                                             1
   RM112        REGULATION OF WHEEL RUTS & DEPRESSIONS                       4                                                                    Rectify within 12 weeks
                Application of a levelling course of bituminous materials    3     All defects > 60 mm depth measured with 1.2 m straight-    Rectify within 18 weeks                2
                                                                 2                                                                                                              1m
                to depressed or rutted areas of pavement < 5 m .                   edge transverse, or under a 3 m straight-edge longitudinal Action only if warranted
                                                                             2
                                                                             1                                                                    Action only if warranted
   RM113        CRACK SEALING                                                4                                                                    Annual Program
                Filling of cracks and joints, excluding ―crocodile‖          3     All cracks > 10 mm width                                       Annual Program              1 lineal m
                cracking, using liquid bituminous sealants.
                                                                            2, 1                                                                  Annual Program
   RM116        PAVEMENT CLEANING                                                  When accumulation of aggregate, dirt or debris becomes a
                                                                            All                                                             Make safe on same day
                Cleaning of pavement including intersections, kerbs                danger to traffic or pedestrians
                and channels to remove debris which is a danger to           4                                                                    Rectify within 4 weeks        1m
                                                                                                                                                                                     2

                traffic or pedestrians or prevents the free drainage of            When accumulation of aggregate, dirt or debris prevents
                                                                             3                                                                    Rectify within 8 weeks
                the pavement.                                                      the free drainage of the pavement
                                                                            2, 1                                                                  Rectify within 12 weeks
   RM131        ISOLATED PAVEMENT REPAIR                                     4     Any failed areas that are assessed by Council as being a       Rectify within 48 hours
                Treatment of isolated failed pavement areas between          3     risk to the public are to be repaired or made safe pending     Rectify within 48 hours
                       2          2                                                repair on a program of works.                                                                     2
                0.25 m and 20 m by replacement with new material or                                                                                                             1m
                                                                             2                                                                    Rectify within 4 weeks
                improvement of existing material, including                        Response in Laneways (Level 1) is pending outcome of
                reinstatement of road surface.                               1     proposed Council Laneway Policy (during 2004).                 Rectify within 12 weeks




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Maribyrnong City Council                                                                                                                                  Road Management Plan



   Attachment 4 - Routine Maintenance Intervention Levels and Response Times – Roads (Continued)

                           Standard Job Description                        Cat.                 Defect Intervention Level                           Response Times                Unit
   RM300 UNSEALED ROAD
   RM311        UNSEALED ROAD                                                                                                                  Rectify as determined by the
                                                                                  Dependent upon risk assessment by a Council officer
                Spot gravelling, pothole repair, grading or reshaping.                                                                         risk assessment otherwise as
                                                                           All    that takes into account location on the road, traffic                                         1 lane km
                                                                                                                                               per routine maintenance
                                                                                  usage and sight distance.
                                                                                                                                               program.
   RM400 DRAINAGE
   RM411        KERB & CHANNEL                                                                                                                   Rectify as determined by the
                Minor repairs to maintain flow of water and protect road          When there is or is likely to be significant ponding of water, risk assessment otherwise as
                                                                           All                                                                                                  1 lane km
                and roadside from scour.                                          scouring or structural defect creating a hazard for users.     per routine maintenance
                                                                                                                                                 program.
   RM413        DRAIN AND PIT CLEANING                                                                                                         Rectify as determined by the
                Inspection and cleaning of drains and pits to maintain                                                                         risk assessment otherwise as
                                                                           All    Inspect every 2 years
                flow of water.                                                                                                                 per routine maintenance            1 No.
                                                                                                                                               program.                         (pit/drain)
   RM414        DRAIN AND PIT REPAIR                                              Any damage that is assessed by Council as being a risk to
                                                                           All                                                              Make safe on same day
                Repair or replacement of damaged pits, surrounds,                 the public
                grates, lids or lintels.                                    4                                                                  Rectify within 2 week              1 No.
                                                                                                                                                                                (pit/drain)
                                                                           3, 2   When drain or pit becomes non-functional                     Rectify within 6 weeks
                                                                            1                                                                  Rectify within 12 weeks




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Maribyrnong City Council                                                                                                                                 Road Management Plan



   Attachment 4 - Routine Maintenance Intervention Levels and Response Times – Roads (Continued)

                           Standard Job Description                       Cat.                    Defect Intervention Level                        Response Times                 Unit
   RM500 VEGETATION
   RM511        GRASS MOWING& EDGE TRIMMING                                 4       Maintain grass length to a maximum 150 mm
                Mowing of roadside areas to control weeds, grass                                                                              Rectify within 1 week.
                growth, maintain sight distance, reduce fire hazard and     3       Maintain grass length to a maximum 200 mm                                                     1 Ha
                                                                                                                                              Cut to between 30-50 mm.
                maintain a tidy appearance for all roadside areas in
                urban areas.                                               2, 1     Maintain grass length to a maximum 250 mm

   RM513        VEGETATION CONTROL                                                  Maintain grass length to a maximum 200 mm by cutting or
                                                                            4       providing a vegetation free surface.                    Rectify within 1 week                1 km of
                 Control of vegetation growth, excluding noxious weeds                                                                                                         carriageway
                 within 450 mm around road furniture, on paving and                 Keep all beaching, paved areas and joints between                                              edge
                                                                          3, 2, 1                                                             Rectify within 4 weeks
                 around/under trees and shrubs.                                     pavement and kerb, vegetation free.

   RM515        TREE AND SHRUB MANAGEMENT of roadside                               Cut and remove trees when they become a hazard to the     Immediate action as
                                                                            All
                areas, foliage trimming, use of herbicides and removal              public                                                    appropriate
                of vegetation.
                                                                                    Cut when:
                                                                                    - growth obstructs visibility and sight distance at
                On the footpath side of the tree, Council will maintain                intersection and to road signs etc.;
                clearances of 2.2 metre height and 1.0 metre width                  - foliage encroaches around structures, over bike paths or
                from property/building line.                                           footpaths;
                                                                                    - cut and remove ―sucker‖ tree growth within the shoulder
                                                                                       and verge.                                              Rectify within 2 weeks,         1 man hour
                In extreme cases, a risk assessment may need to be                  Trim trees to maintain:                                    however where a tree removal
                                                                            All
                 undertaken to determine if tree requires removal.                  - minimum 1 metre from back edge of shoulder and/or        is required, rectify within 4
                                                                                       kerb;                                                   weeks.
                                                                                    - minimum height clearance over shoulders and
                                                                                      pavements:
                                                                                         4.5 metres clear – Arterial roads
                                                                                         3.0 metres clear – Secondary Roads
                                                                                         2.5 metres clear – Local Roads




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Maribyrnong City Council                                                                                                                               Road Management Plan



   Attachment 4 - Routine Maintenance Intervention Levels and Response Times – Roads (Continued)

                           Standard Job Description                     Cat.                   Defect Intervention Level                         Response Times                 Unit
   RM600 ROAD FURNITURE
   RM611        SIGN REPAIR                                                     Any sign or support damage that is assessed by Council
                                                                         All    as being a risk to the public                               Make safe on same day
                 Minor repair, re-erection and cleaning of signs,
                 including supports.                                     4, 3   Straighten or replace sign posts when out of alignment or   Rectify within 2 weeks              1m
                                                                                                                                                                                    2


                                                                          2     damaged.                                                    Rectify within 4 weeks
                                                                                Clean sign and delineator faces when reflectivity is
                                                                          1     reduced by 50% due to accumulation of dirt.                 Rectify within 8 weeks

   RM612        GUARDFENCE                                                      Any defective guardrail that is assessed by Council as
                                                                         All    being a risk to the public                                  Make safe on same day
                 Realignment, repair or replacement of isolated guard
                                                                                                                                                                              1 lineal m
                 fence < = 15 m/section, including terminal sections,   4, 3, 2 All structurally defective guardrail components including   Rectify within 4 week
                 posts, rails and cleaning of delineators                       posts and hardware
                                                                           1                                                                Rectify within 12 weeks
   RM615        SIGN REPLACEMENT                                                Replace if, after cleaning, sign is not visible from 150    Rectify within 48 hours
                                                                          4
                 Replacement of regulatory and warning signs which              metres at night, on low beam.                                                                   1 No.
                 are worn, damaged or missing.                          3, 2, 1 Replace if missing.                                         Rectify within 48 hours

                                                                                All pavement markings, including linemarking, are to be
                                                                                repainted on a 2 year cycle.
                                                                                Thermoplastic long-life treatments, due to their slower
                                                                                rate of deterioration to normal painted markings, are       Make safe and repair within
                                                                         All
                                                                                based on a standard inspection identifying a need for       24 hrs
                LINEMARKING                                                     reapplication.
                                                                                However, where any defect is assessed by Council to                                          1 lineal m
                 Repair or replacement of worn or missing
                                                                                be a potential risk to the public.
                 Linemarking.
                                                                                                                                            Rectify within 2 weeks subject
                                                                         4, 3
                                                                                                                                            to resource availability
                                                                                Any other defect considered to warrant attention
                                                                                                                                            Rectify within 4 weeks subject
                                                                         2, 1
                                                                                                                                            to resource availability




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Maribyrnong City Council                                                                                                                              Road Management Plan



   Attachment 4 - Routine Maintenance Intervention Levels and Response Times – Roads (Continued)

                           Standard Job Description                      Cat.                 Defect Intervention Level                          Response Times               Unit
   RM700 STRUCTURES
   RM711        BRIDGE MAINTENANCE                                      (a) Structural Maintenance
                Inspection and minor maintenance of bridge                  4                                                               Rectify within 1 week
                components in accordance with Bridge Inspection                 Clear and clean when any accumulation of material
                                                                            3                                                               Rectify within 1 week
                Manual, Part 3 - Bridge Inspection Procedures, Section          causes interruption to the escape of drainage water, or the                                1 man hour
                2 – Level Routine Maintenance Inspections:                  2   operation of expansion joints.
                (a) cleaning and clearing of deck, footway, expansion       1
                    joints, scuppers and downpipes;
                (b) cleaning and clearing of dirt from superstructure   (b) and (c) Non-Structural Maintenance
                    and substructure and vegetation from in and
                    around bridge;
                (c) minor repair and minor painting including repair of All     Other defects as defined in the Bridge Inspection Manual,
                                                                                                                                            Rectify within 12 weeks        1 man hour
                    spalled posts and parapets, and repair, tightening          Section 2.6.2 ―Site Inspections‖
                    and painting of railing.
   RM800 OPERATIONAL SERVICING
   RM814 EMERGENCY WORKS AND SERVICES                                      4                                                               Respond on-site within 2 hour
          All work arising from emergency incidents including                                                                              Respond on-site within 2
          flooding, fires, storms, traffic accidents, etc. to ensure                                                                                                           1 No.
                                                                         3, 2   When event is detected or made known.                      hours
          the safety of the public and protection of the asset.                                                                                                             (incident)
                                                                                                                                           Respond on-site within 2
                                                                           1                                                               hours
   RM830 STREET LIGHTING & TRAFFIC SIGNALS                                All                                                              Report immediately to AGL &
                                                                                When damage is detected or made known.                                                     1 man hour
          Reporting of damage to traffic signals & street lighting.                                                                        VicRoads




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Maribyrnong City Council                                                                Road Management Plan




         Attachment 5 - Routine Maintenance Intervention Levels & Response Times - Footpaths

 Hierarchy Category                                       Defect Intervention Levels                                            Target Action Response Activity
                                                                                                                 Make safe within one week. Replacement within available annual
                                     Paved areas sunk, cracked, heaved, when lips/edges are > 20 mm and/or
                                                                                                                 maintenance program budget with listed defects prioritised in accordance
                                     mounding or depressions are > 40mm under a 1.2 metre straight edge.
                                                                                                                 with Footpath Hazard Risk Rating Chart, highest priority works first.
 Category 5:
 FBD & Yarraville                    Paved areas sunk, cracked, heaved, when lips (ie slope >1:1) are 15 to 20
                                                                                                                 Make safe within one week. Edge grind or replace within annual
 Shopping Precincts.                 mm and/or mounding or depressions are 20 to 40 mm under a 1.2 metre
                                                                                                                 maintenance program in order of priority (see note above)
                                     straight edge.
                                     < 15 mm lip/edge                                                            If action is necessary, undertake as resources permit
                                                                                                                 Make safe within 2 weeks. Replacement within available annual
                                     Paved areas sunk, cracked, heaved, when lips/edges are > 20 mm and/or
                                                                                                                 maintenance program budget with listed defects prioritised in accordance
                                     mounding or depressions are > 40mm under a 1.2 metre straight edge.
                                                                                                                 with Footpath Hazard Risk Rating Chart, highest priority works first.
 Category 4:                         Paved areas sunk, cracked, heaved, when lips (ie slope >1:1) are 15 to 20
 Defined shopping strips.                                                                                        Make safe within 2 weeks. Edge grind or replace within annual
                                     mm and/or mounding or depressions are 20 to 40 mm under a 1.2 metre
                                                                                                                 maintenance program in order of risk priority (see note above)
                                     straight edge.
                                     < 15 mm lip/edge                                                            If action is necessary, undertake as resources permit
                                     Paved areas sunk, cracked, heaved, when lips/edges are > 20 mm and/or       Make safe within 4 weeks. Continue to maintain to a safe standard or
                                     mounding or depressions are > 40mm under a 1.2 metre straight edge.         replace when funds are available.
 Category 3:                         Paved areas sunk, cracked, heaved, when lips (ie slope >1:1) are 15 to 20
 Specific Pedestrian                                                                                             Make safe within 4 weeks. Continue to maintain to a safe standard or
                                     mm and/or mounding or depressions are 20 to 40 mm under a 1.2 metre
 Generators.                                                                                                     repair when funds are available.
                                     straight edge.
                                     < 15 mm lip/edge                                                            No action required

                                     Paved areas sunk, cracked, heaved, when lips/edges are > 20 mm and/or       Make safe within 8 weeks. Continue to maintain to a safe standard or
                                     mounding or depressions are > 40mm under a 1.2 metre straight edge.         replace when funds are available
 Category 2:                         Paved areas sunk, cracked, heaved, when lips (ie slope >1:1) are 15 to 20
 Other Areas.                                                                                                    Make safe within 8 weeks. Continue to maintain to a safe standard or
                                     mm and/or mounding or depressions are 20 to 40 mm under a 1.2 metre
                                                                                                                 repair when funds are available.
                                     straight edge.
                                     < 15 mm lip/edge                                                            No action required
 Category 1:
 Unconstructed / Informal            Safety issue for users                                                      If action is necessary, undertake as resources permit
 pathways
Note: Until backlogs of known defects are addressed the target response times will not be able to be achieved.
Significant safety issues will be addressed quicker than shown above based on assessed risk.



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