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Supply Ordering Sheet

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					TRAINEE GUIDE______________________________________                          A-551-0029


                     TOPIC OUTLINE SHEET 5-1

     MATERIAL REQUIREMENTS INTERNAL (Non-DLR Only)


A.     ENABLING OBJECTIVES

      1.1    STATE the function of Material Requirements Internal (MRI) Program in
             accordance with the NAVSUP P-485 Chapter 5 and the Relational Supply
             Support Procedures User‟s Manual.

      1.2    UNDERSTAND the relationship between OMMS NG and Relational Supply
             Applications in accordance with the Relational Supply Support Procedures
             User‟s Manual.

      1.3    DESCRIBE the procedures associated with the submission of various types of
             material requirements using the OMMS NG Application and the Relational
             Supply Application in accordance with the OMMS NG and RSupply User‟s
             Manual.

      1.4    SUBMIT various types of material requirements using the OMMS NG
             Application and the Relational Supply Application in accordance with the
             OMMS NG and RSupply User‟s Manual.


B.    REFERENCES

      1. Afloat Supply Procedures, NAVSUP P-485, Volume I
      2. RSupply Support Procedures User‟s Manual, Log, Volume IV


C.    ROADMAP

      LOG >MATERIAL REQUIREMENTS
      http://www.force-rsupply.com/rsupmainscreen_clean.html


D.    TOPIC OUTLINE

      This topic discusses the procedures involve in submitting Material Requirements to
      include:

             - Material Requirements Overview

             - Material Requests, Internal




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E.   TOPIC OVERVIEW

     1.      MATERIAL REQUIREMENTS OVERVIEW

     Material Requirements menu option allows the user to access the following
     processes:

             -   Internal Requests
             -   External Request (Discuss in Topic 5-4)
             -   SEMART Request (Discuss in Topic 5-3)
             -   Re-screen (Discuss in Topic 13-2)


     2.      INTERNAL REQUESTS (MRI)

     Internal Requests in RSupply Application allows the customer to submit material
     requests for non-maintenance related material only. However, non-maintenance
     related material can also be submitted through OMMS NG and NALCOMIS. All
     maintenance-related requirement items (identified with ERC Code of „R‟) must be
     submitted to Supply Department through OMMS-NG or NALCOMIS.

     Material Request Business Rules:

         For "Post Transactions" to process, item must have locations with sufficient
          quantity. After entering the required data, the Storeroom Issue window displays
          for user to enter the issue data.

         If no locations exist when processing pre-post transaction, user can select to
          Order or Substitute. When an A0 is created, it can be reviewed through
          Requisition Release.

         For fund code restrictor 3, Reimbursable Control Code must be established prior
          to processing transaction.

         For all fund code restrictors except 3, 7_COG material, items with ERC of R, or
          material control codes D, E, G, H Q, or X must be processed through the
          appropriate maintenance interface.

         Picking tickets are created for all pre-post requests.

         Department code "3" cannot be processed through Material Requirements and
          must be processed through Initiate Requisitions menu option.

         RSupply suspends records that do not pass validation requirements. Reasons
          transaction could suspend interactively are: NIIN not carried, requested item is
          for hazardous material, NIIN is under inventory, item is flag with issue restricted
          code, and extended money value exceeds approval authority. Batch transactions
          can suspend for each of these reasons and many more.

         How the user is established in Users Access determines how much the user can
          process in Material Request. If the user is given stock control authorization, they
          are able to process requests for all the activity's divisions and work centers. How

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          many of the transactions suspend or require tech editing depends on the issue
          restriction override authority and approval money value.

         The priority and project code is defaulted from the Requisition Constant Values.
          The user can modify when necessary. The fund code is assigned based on the
          users fund code restrictor and type of material requested (e.g. consumables or
          maintenance-related). In some cases, it can be modified.

         If user selects the Post Transaction option, the Document Assignment window will
          follow the Material Request window. The user can choose to enter the document
          number or let the system assign it. The Storeroom Issue window then displays to
          enter the quantities issued in each location. Post Transaction option is used to
          process material requirements that has been issued to the customer.




F.    TOPIC REVIEW

What Department Code cannot be processed in Material Requirements program?


Name situations where MRI request is/are suspended.


In the MRI Screens, when do you use the Post Transaction checkbox?


How do you identify maintenance related items in RSupply database?


How is maintenance related requirements submitted to Supply Department?




G.    Job Sheet will be performed at the end of topic 5-3.




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                     FOR TRAINING USE ONLY
TRAINEE GUIDE______________________________________                        A-551-0029



H.   NOTE TO STUDENTS AND STUDENT NOTES

     Refer to: Step-by-step guide for submission of requirement(s) via OMMS-NG on
     pages 79 through 82 of this Trainee Guide.

     For MRI Flowcharts: refer to Appendix 1, pages A1-10 through A1-12.

     Student Worksheets 5-1a and 5-1b “MRI (Non-DLR Only)” is provided to students in
     Appendix 2, pages A2-5-1a-1 and A2-5-1b-1.




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                     FOR TRAINING USE ONLY
TRAINEE GUIDE______________________________________                                     A-551-0029


                        INFORMATION SHEET 5-1

            OMMS-NG PARTS ORDERING PROCEDURES

MAINTENANCE-RELATED REQUIREMENTS (Repair Parts)

Two ways to submit maintenance-related requirements to Supply:

First Way (The long way)

1.    Start OMMS-NG: Click on the “OMMS-NG” icon.

2.    Click on “New List” icon. (Third icon to the right or File, then click “New List”.)

3.    Click on “Work Candidate” button. (W/C‟s are pre-selected)

4.    Click on “Clear All” button. (To clear selected W/C)

5.    Select your W/C.

      -   NOTE: Quick Select button. Type in W/C, then Click Quick Select.

6.    Click on “Create List” button.

7.    Select the Work Center with the correct JSN.

8.    Click “Go To” button.

9.    Click “Parts” tab.

10    Click “Order/Submit Parts” button.

      -   NOTE: Click on “Header” to sort the NIIN/Part Number

11.   Select the correct P/N or NIIN to order.

      -   NOTE: If parts not listed, go to or continue to “Parts not listed” section.

12.   Double click on the selected item.

13.   Fill out the form with the ff.

      -   Qty to be ordered.
      -   RDD if required (Double click on the data field, then select date on the calendar –
          by double clicking on the date).
      -   Click and select UND.
      -   Click and select Advice Code (If applicable).

14.   Click on “Queue” button. (Continue to the next page.)


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                     FOR TRAINING USE ONLY
TRAINEE GUIDE______________________________________                                  A-551-0029



                    INFORMATION SHEET 5-1 (Cont’d)

                  OMMS-NG PARTS ORDERING PROCEDURES
15.        Click on “Apply” button.

16.        Click “No” to prompt “Do you wish to Backfit?” and continue to next step or “Yes” if
           this is a Backfit… and continue to Step 17 under “Backfit Procedures” on the next
           page (lower half).
                        …………………………………………………………………………………..

17.        Click “Yes” to prompt “Do you wish to submit outstanding parts to Supply?”.

18.        Click on “Close” button.

           -    NOTE: The ordered part(s) should be displayed on the “Parts” tab with
                      DOCNR assigned and the status of the requirement.

           -    Status:   S = Supply
                          E = Error
                          O = OMMS-NG awaiting approval

           -    Last Record Type: It should indicate “Issue pending” if material is available
                          onboard.

19.        Click on “Close” button.

20.            Exit OMMS-NG.

          NOTE: IF THE REQUIRED PART IS NOT LISTED ON THE APL…REFER TO PAGE 81
           FOR PROCEDURES (Next page).




Second Way (The short way)

      1. Start OMMS NG (If not started yet.)

      2. Click on “Open” icon (second icon to the right or File then click “Open”)

      3. Enter W/C (Case sensitive)

      4. Enter JSN

      5. Click “OK” or Press Enter Key

      6. Click “Parts” tab

      7.   Steps 10 through 20 from the First way applies

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                     FOR TRAINING USE ONLY
TRAINEE GUIDE______________________________________                        A-551-0029



               INFORMATION SHEET 5-1 (Cont’d)

             OMMS-NG PARTS ORDERING PROCEDURES

FOR PART(S) NOT LISTED IN APL: (NOT CARRIED)

(Steps 1 through 10 are the same as ‘from the First way’)

11.    Click on “Parts Not Listed” button.

12.    Fill out the form.

       -   NOTE: Red checked marks are mandatory data fields. If DLR addition data is
           required (i.e. Turn-in/Advice Code).

13.    Click on “OK” button.

14.    Click on “Apply” button.

15.    Click “No” to Backfit.

16.    Click “Yes” to submit parts to Supply.

17.    Click “Close” button.

       -   NOTE: Check your submitted requirements. Ordered part should be displayed
           with status.

18.    Click “Close” button.

19.    Exit OMMS-NG.




Backfit Procedures
(Steps 1 through 16 are the same as from the ‘First Way’ or the ‘Second Way’)

17. Click on “Backfit” button.

18. Enter Document Number. (Doc # Configuration is: 03365XXXXSSSS)

19. Select “Total Requisitioned” button.

20. Click “OK” button.

21. Click “Apply” button. (Continue to the next page)

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                     FOR TRAINING USE ONLY
TRAINEE GUIDE______________________________________                       A-551-0029



               INFORMATION SHEET 5-1 (Cont’d)

             OMMS-NG PARTS ORDERING PROCEDURES

22. Click “Yes” on the dialogue box.

23. Click “Close” button.

24. Click “Close” button again.

25. Exit OMMS NG if you are done.




NON-MAINTENANCE REQUIREMENTS (CONSUMABLES)

1.     Start OMMS-NG

2.     Click on “Management” subsystem.

3.     Select and click on “Order Non-Maintenance Supplies”.

4.     Select “NIIN” or “P/N” radio buttons.

5.     Fill out the form.

6.     Click “Verify” button.

       -   NOTE: OMMS-NG is checking if the item is carried in RSUPPLY.

7.     Click “Order” button.

8.     Click “Yes” on alert screen.

9.     Click “Close” button.

10.    Exit OMMS-NG.




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                     FOR TRAINING USE ONLY

				
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