Supervisor Agreement

							    NC-ACTS!
AmeriCorps Program



           NORTH CAROLINA CAMPUS COMPACT




  NORTH CAROLINA-ACTIVATING CITIZENSHIP THROUGH SERVICE!
Overview
•   AmeriCorps is a network of local, state, and national service programs
    that connects more than 70,000 Americans each year in intensive
    service to meet our country’s critical needs in education, public safety,
    health, and the environment.
•   AmeriCorps, launched in 1994, is a program of the Corporation for
    National and Community Service, an independent federal agency
    created to connect Americans of all ages and backgrounds with
    opportunities to give back to their communities and their nation. The
    Corporation also oversees Senior Corps and Learn and Serve America.
•   AmeriCorps is made up of three programs: AmeriCorps*State and
    National, AmeriCorps*VISTA, and AmeriCorps*NCCC (National Civilian
    Community Corps). NC-ACTS! is an AmeriCorps National Direct
    program.
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North Carolina
Campus Compact
Mission

  Promoting civic engagement in order to
  unite campuses, empower students,
  impact NC communities. The state office
  of NC Campus Compact works with
  member institutions throughout North
  Carolina to promote and enhance
  campuses engaged with their
  communities and producing civically-
  minded graduates.
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                                                        NORTH CAROLINA CAMPUS COMPACT


Program Overview                                  NC-ACTS!
                                                 North Carolina—Activating Citizenship Through Service!




NC-ACTS! (North Carolina-Activating Citizenship Through Service),
an AmeriCorps program of North Carolina Campus Compact, began
with a grant from the Corporation for National & Community Service
(CNCS) in 2004.
Goals of the program:
   • Foster civic engagement among higher education students
   • Promote the national service movement
   • Encourage positive relationships between campuses and
   communities
To date over 1100 students have completed the program while serving
at over 700 service sites.
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                                                           NORTH CAROLINA CAMPUS COMPACT
What do NC-ACTS!
                                                     NC-ACTS!
Program Members do?                                 North Carolina—Activating Citizenship Through Service!




NC-ACTS! AmeriCorps Members serve in a wide variety of service
partnerships. Service opportunities are as diverse as the individuals
themselves. The primary service activity must fit into one of these three
target areas:
    • Education
    • Human Needs
    • Capacity Building/Volunteer Recruitment
Campuses may use existing service programs, such as a Center for Service
Learning or Community Service Office.


* Placements should target populations in under-served communities.

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Education Placement                                              NORTH CAROLINA CAMPUS COMPACT



Guidelines                                                 NC-ACTS!
                                                          North Carolina—Activating Citizenship Through Service!



In order to qualify as an appropriate site placement for the NC-ACTS! program, a
K-12 public school must meet at least one of the following categories.

•   Title I status
•   Free and Reduced Lunch percentages (greater than or equal to 50%)
•   Student mobility percentages (greater than or equal to 40%)
•   Minority student percentages (greater than or equal to 50%)
•   State of North Carolina ABC’s of Public Education program (low performing
    rating)
•   Student drop-out rates (greater than 5%)

Members may also qualify separately from the site placement if they are
focusing their service in at least one of the following specific academic areas:
•   Special Education
•   ESL/Bilingual Education

School-based information can be obtained through the Public Schools of North
   Carolina site at www.ncpublicschools.org
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Education Placement                                              NORTH CAROLINA CAMPUS COMPACT



Guidelines                                                 NC-ACTS!
                                                          North Carolina—Activating Citizenship Through Service!



In order to qualify as an appropriate site placement for the NC-ACTS! program, a
K-12 public school must meet at least one of the following categories.

•   Title I status
•   Free and Reduced Lunch percentages (greater than or equal to 50%)
•   Student mobility percentages (greater than or equal to 40%)
•   Minority student percentages (greater than or equal to 50%)
•   State of North Carolina ABC’s of Public Education program (low performing
    rating)
•   Student drop-out rates (greater than 5%)

Members may also qualify separately from the site placement if they are
focusing their service in at least one of the following specific academic areas:
•   Special Education
•   ESL/Bilingual Education

School-based information can be obtained through the Public Schools of North
   Carolina site at www.ncpublicschools.org
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Head Start                                                     NORTH CAROLINA CAMPUS COMPACT



Partnership                                                NC-ACTS!
                                                        North Carolina—Activating Citizenship Through Service!



In 2008 NC Campus Compact established a partnership with the
NC Head Start Collaboration Office. We have designated 20 slots for this pilot.

   For early childhood majors

   Members provide “Release time” for current teachers

   Extra perks: binder & Head Start Association Annual Meeting registration

   Unique requirements: reflection and (possibly) one statewide meeting

   Inform your Campus Coordinator if you are interested




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Number of Sites &                                      NORTH CAROLINA CAMPUS COMPACT



Episodic Activities                              NC-ACTS!
                                                North Carolina—Activating Citizenship Through Service!




An NC-ACTS! member can count 100 hours of their
  service from episodic service* efforts ONLY if they are
  served under the supervision of the NC-ACTS!
  Campus Coordinator.
Also, an NC-ACTS! member can serve at up to three
  sites, only if one is the office where NC-ACTS! is
  coordinated. This means two sites must still be
  community agencies/organizations/institutions.
*Episodic service involves time-limited activities such as a
one-day service event.

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Service Site Example                                NORTH CAROLINA CAMPUS COMPACT


                                              NC-ACTS!
                                             North Carolina—Activating Citizenship Through Service!




Example:
Site One = Tutoring at local elementary school (125 hours)
Site Two = Mentoring at the Boys & Girls Club (75 hours)
Site Three = Community Service Office where NC-ACTS! Campus
Coordinator works (100 hours)
                  • 25 hours recruiting volunteers
                  • 25 hours serving at a Dance Marathon
                  • 25 hours during an alternative spring break
                  • 25 hours planning and serving during Hunger and
                  Homelessness Awareness Week

 A Site Supervisor Agreement and Service Site Agreement must be
                     submitted for EVERY site



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Service Site Example                                NORTH CAROLINA CAMPUS COMPACT


                                              NC-ACTS!
                                             North Carolina—Activating Citizenship Through Service!




Example:
Site One = Tutoring at local elementary school (125 hours)
Site Two = Mentoring at the Boys & Girls Club (75 hours)
Site Three = Community Service Office where NC-ACTS! Campus
Coordinator works (100 hours)
                  • 25 hours recruiting volunteers
                  • 25 hours serving at a Dance Marathon
                  • 25 hours during an alternative spring break
                  • 25 hours planning and serving during Hunger and
                  Homelessness Awareness Week

 A Site Supervisor Agreement and Service Site Agreement must be
                     submitted for EVERY site



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Stipends                                             NORTH CAROLINA CAMPUS COMPACT


                                               NC-ACTS!
                                              North Carolina—Activating Citizenship Through Service!




Starting in 2008-09 members can receive a stipend from another source
for the same hours they are counting towards NC-ACTS!

1.      The stipend may not exceed the living wage for the area in
which the member is serving. We recommend that you use the Living
Wage calculator to determine the rate.

                          http://www.livingwage.geog.psu.edu/index.php

2.       The Site Supervisor must write a note, on the organization's
letterhead, explaining that the member is receiving a stipend and that
the amount is not based on an hourly wage.




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                                                       NORTH CAROLINA CAMPUS COMPACT

How Does The                                     NC-ACTS!
Program Work?                                   North Carolina—Activating Citizenship Through Service!




 • Eligible Students from NC Campus Compact Member campuses will
   complete 300 hours of service during one academic year.
 • Participating students will complete an Exit Survey and engage in a
   minimum of (2) reflections during their term of service.
 • Upon completion of hours and after ALL exit forms have been
   submitted to the NC Campus Compact office, students will receive an
   Educational Award of $1000 (This is not a CASH award). Only the NC-
   ACTS! member can receive the award. It is not transferable. The
   award can be kept for up to 7 years.
 • Uses for the Educational Award include:
     • Pay for qualified students loans
     • Pay for current educational expenses


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Who is Eligible for the
                                                           NORTH CAROLINA CAMPUS COMPACT

NC-ACTS! AmeriCorps                                  NC-ACTS!
Program?                                            North Carolina—Activating Citizenship Through Service!




A Student must:
•   Be 17 years of age or older
•   Have a high school diploma or GED
•   Be a U.S. citizen, U.S. national, or a lawful permanent resident alien of
    the United States, and can you provide documentation


This program is available to all, without regard to race, color, national
origin, disability, age, sex, political affiliation, or, in most instances,
religion.


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                                                            NORTH CAROLINA CAMPUS COMPACT

What are Campus Coordinators
Responsibilities?
                                                      NC-ACTS!
                                                     North Carolina—Activating Citizenship Through Service!




There will only be ONE Campus Coordinator on each campus, but there may be other
Department Contacts and staff to support the Campus Coordinator in this role.
The Campus Coordinators will serve as the key contact on member campuses for
NC-ACTS! Program Coordinator.
Campus Coordinators are responsible for:
    • Recruitment
    • Orientation & Training
    • Internal Tracking of Forms and Documents (Campus maintains copies and
      sends originals to NC Campus Compact).
    • Reflection Sessions
    • Celebration and Acknowledgement of students



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                                                         NORTH CAROLINA CAMPUS COMPACT

What are NC Campus
Compact’s Responsibilities?
                                                   NC-ACTS!
                                                  North Carolina—Activating Citizenship Through Service!




   •   Grant writing and management


   •   Program Design and oversight


   •   Liaison w/CNCS


   •   Creation of forms and documents


   •   Enrollment, Management & Exiting. NC Campus Compact enters and
       updates all member information in online database and processes
       background checks.


   •   Campus Updates and tracking


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                                                       NORTH CAROLINA CAMPUS COMPACT

Enrollment Periods                               NC-ACTS!
                                                North Carolina—Activating Citizenship Through Service!




NC-ACTS! will only accept enrollment during the designated
enrollment periods list below. The NC-ACTS! Program Director
must approve any exceptions.


NC-ACTS! Enrollment Periods
Fall Enrollment: August 1-October 15
Spring Enrollment: January 1 – March 15
Summer Enrollment: May 15-June 15




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How do                                                            NORTH CAROLINA CAMPUS COMPACT




Students Enroll?                                            NC-ACTS!
                                                           North Carolina—Activating Citizenship Through Service!




•   Students must participate in an Orientation session coordinated by the Campus
    Coordinator.
•   The Campus Coordinator reviews and oversees the completion of all enrollment
    forms:
      CNCS Enrollment Form
      Member Contract
      Service Site Agreement & Site Supervisor Agreement
      Member Eligibility Verification Form and a copy of U.S. Birth Certificate or
       Passport
      Criminal Record Check Verification Form - or – Authorization Form
      Upon receiving the Enrollment Forms, the Campus Coordinator copies the
       enrollment forms and mails the originals to NC Campus Compact. A student
       should not start their hours until all original paperwork is complete.


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Background Checks                                          NORTH CAROLINA CAMPUS COMPACT


                                                     NC-ACTS!
                                                    North Carolina—Activating Citizenship Through Service!




  Starting in 2008-09, a Criminal Background Check must be completed on
every applicant if the site where they are serving does not already require
one. Criminal background checks will be completed through Acxiom
Information Security Services and includes a search of the State Criminal
Registry as well as the National Sex Offender registry.

• All applicants will need to complete a Criminal Record Check Authorization
Form (if their site does not conduct a check) or a Criminal Record Check
Verification Form (if conducted by site) sent with Enrollment Paperwork

•There is the potential that the resultant data will indicate an individual’s
prior felony and/or misdemeanor convictions. All prior convictions will be
reviewed on a case-by case basis, with the following being cause for
immediate disqualification for service in AmeriCorps: Identification on the
National Criminal Research database as a sex offender.
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                                                       NORTH CAROLINA CAMPUS COMPACT
Time Logs
                                                 NC-ACTS!
                                                North Carolina—Activating Citizenship Through Service!




 • Members turn in a time log on a MONTHLY BASIS, which is signed
   by the Student and the Site Supervisor. Do not include more than
   one month on a single time log.
 • Time Logs from the previous month are to be sent to the NC
   Campus Compact office no later than the 15th day of the next
   month. On the last day of the month, a member should turn in their
   time log to their Campus Coordinator.
 • The Campus Coordinator makes a copy and send the original.
 • If a member is unable to complete the program and has less than
   45 hours, this spot can possibly be re-filled by another student. If a
   member is unable to complete the program and has accumulated
   more than 45 hours, this spot is non-refillable. This means the
   $1000 education award is forfeited for any student.
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Exiting Students from                                         NORTH CAROLINA CAMPUS COMPACT



the NC-ACTS! Program                                    NC-ACTS!
                                                       North Carolina—Activating Citizenship Through Service!



In order to be exited from the program, a student must complete the following:
• Two reflections (minimum)
• 300 hours of service
• NC-ACTS! End of Service Exit Survey
• Part I of the CNCS Exit Form (leave Part II blank - Certifying Official is NC-
  ACTS! Program Director)
• Site Supervisor Evaluation to be completed by the Site Supervisor where the
  member serves. Original given to Campus Coordinator or mailed directly to
  NC Campus Compact office.
After the above program requirements are met, NC Campus Compact exits the
  student through the WBRS system.



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                                                       NORTH CAROLINA CAMPUS COMPACT
Online Payment
                                                 NC-ACTS!
System                                          North Carolina—Activating Citizenship Through Service!




 •A member must establish an online account via the AmeriCorps
 website in order to access their education award. They can set up
 the account as soon as they are enrolled in the program although the
 account will show the education award balance as $0 until the
 member completes the program.

 •Once a member completes the program requirements and is exited
 from the program, the account will show a balance of $1000 that the
 member can transfer the money to a qualified lender or registered
 college/university.

 •Instructions for setting up an account are on the NC-ACTS! website
 in the Member section.


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                                                        NORTH CAROLINA CAMPUS COMPACT




Exit Survey                                       NC-ACTS!
                                                 North Carolina—Activating Citizenship Through Service!




•   In order for an NC-ACTS! member to be successfully exited
    from the program, they must complete an Exit Survey which is
    online through the Survey Monkey website.

•   NC-ACTS! staff will send the link via e-mail to each NC-ACTS!
    member who surpasses 200 hours.

•   Survey should take no more than 15 minutes.




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What are NC-ACTS!                                          NORTH CAROLINA CAMPUS COMPACT


AmeriCorps Member                                    NC-ACTS!
                                                    North Carolina—Activating Citizenship Through Service!
Responsibilities?
• Commit to 300 hours before enrolling in NC-ACTS!
• Attend all orientations/trainings on your campus to enroll
• Serve hours weekly (Approximately 10 hours each week for 30 weeks)
• Complete and sign a monthly Time Log, have it signed by your site
  supervisor, and submit it to you Campus Coordinator every month. We
  will not accept any time logs more than two months after the hours are
  completed.
• Participate in Reflection Sessions
• Establish the online account to access education award funds
• Complete online Exit Survey
• Complete Exit Paperwork

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                                                        NORTH CAROLINA CAMPUS COMPACT


Reflection                                        NC-ACTS!
                                                 North Carolina—Activating Citizenship Through Service!




•   Campus Coordinators are expected to facilitate reflection
    sessions with their NC-ACTS! members. We believe this is a
    more effective way to provide opportunities for NC-ACTS!
    students to interact with one another and for the Campus
    Coordinators to track and monitor the program participants.

•   Sample reflection questions/activities are available through
    the NC-ACTS! website.

•   Campus Coordinators will submit to the NC Campus Compact
    office the list of students who attend each session.

•   Each member must attend at least (2) reflection sessions so
    most Campus Coordinators host more than two sessions.


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What Counts as
Member Development/                                              NORTH CAROLINA CAMPUS COMPACT




Training Activities?
                                                           NC-ACTS!
                                                          North Carolina—Activating Citizenship Through Service!



     20% of a members hours can be member development/training.
                     This is approximately 60 hours.
            Every hour over must be made up in direct service.
Member Development/Training activities include activities that are instructional and
  support a members’ ability to serve effectively in their placement. They are also
  activities that are directed at improving the members skills, knowledge and self-
  awareness.
Examples include:
•   NC-ACTS! Reflection Sessions
•   Orientation and training at the Service Site
•   Academic classes that provide added skill/knowledge for direct service activities
•   NC-ACTS! Orientations, meetings and conferences
•   Development, implementation, and/or involvement in peer training
•   Professional conferences and workshops relevant to direct services
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                                                            NORTH CAROLINA CAMPUS COMPACT

What Counts as                                        NC-ACTS!
Direct Service?
                                                     North Carolina—Activating Citizenship Through Service!




Direct Service activities are those that directly impact the site or
   clients. Examples include:
•   Assessing community assets and needs for services
•   Tutoring or mentoring kids K-12
•   Recruiting, training, placing volunteers for non-profit organization
•   Performing case management
•   Delivering food and supplies to homebound community members
•   Building homes for low-income community members
•   Attending to clients in healthcare facilities
•   Working with parents and families on educational needs and family
    literacy programs.
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                                                                  NORTH CAROLINA CAMPUS COMPACT




Prohibited Activities
                                                            NC-ACTS!
                                                           North Carolina—Activating Citizenship Through Service!




NC-ACTS! AmeriCorps Members, like private citizens, may participate in any of the
activities listed below (lobbying, political and advocacy activities, etc.) on their own
time, at their own expense, and at their own initiative. Any individual may take part in
the prohibited activities, but they may not count that time toward an AmeriCorps term
of service and may not wear AmeriCorps service gear in such instances. All these
guidelines are outlined in the Member Agreement.
Prohibited Activities include:
     • Political Activities:
     • Religious Affairs
     • Union Activities
     • For-Profit Business
     • Safety Factors



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                                                                     NORTH CAROLINA CAMPUS COMPACT




Prohibited Activities
                                                               NC-ACTS!
                                                              North Carolina—Activating Citizenship Through Service!




Prohibited Political Activities:
     •    Participating in efforts to influence legislation or lobbying for your program
     •    Organizing a letter writing campaign to Congress
     •    Engaging in partisan political activities
     •    Voter registration drives
     •    Organizing or participating in protests, petitions, boycotts, or strikes


Prohibited Religious Affairs:
     •    Engaging in religious instruction
     •    Conducting worship services
     •    Engaging in any form of religious proselytizing


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                                                                     NORTH CAROLINA CAMPUS COMPACT




Prohibited Activities
                                                                NC-ACTS!
                                                              North Carolina—Activating Citizenship Through Service!




Prohibited Union Activities include:
     • Assisting, promoting or deterring union organizing
     • Impairing existing contracts for services or collective bargaining agreements


Prohibited For-Profit Activities:
     • Providing a direct benefit for a for-profit entity, labor union, a partisan political
       organization or an organization engaged in religious activities


Prohibited Safety Factors
     • Participating in activities that pose a significant safety risk to participants




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                                                          NORTH CAROLINA CAMPUS COMPACT



    Fundraising                                     NC-ACTS!
                                                   North Carolina—Activating Citizenship Through Service!



In general, AmeriCorps Members cannot assist their organizations with
major fundraising efforts. However, Corporation policy permits some
limited activities related to fundraising by AmeriCorps Members to the
extent that such activities:

•   Are not funding the agency’s capital or operating costs;

•   Provide immediate and direct support to a specific and direct service
    activity;

•   Fall within the program’s approved direct service objectives;

•   Are not the primary activity of the program;

•   Do not involve significant amounts of time for any Member;

•   Are less than 10% (30 hours) of the total 300 hours to be served
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                                                   NORTH CAROLINA CAMPUS COMPACT

    Recognition                              NC-ACTS!
                                            North Carolina—Activating Citizenship Through Service!




   Outstanding Service Award
     – Nominated by campus coordinator
     – Share your experiences!
   Pictures
     – Send your pictures to NC Campus Compact
       to be put on their website




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                                                        NORTH CAROLINA CAMPUS COMPACT




Questions?
                                                  NC-ACTS!
                                                 North Carolina—Activating Citizenship Through Service!




North Carolina Campus Compact
NC-ACTS! AmeriCorps Program
Elon University
2257 Campus Box
Elon, NC 27244
(336) 278-7278 Office
(336) 278-7400 Fax

Leslie A. Garvin, NC-ACTS! Program Director
Jenny S. Conklin, Program Assistant

nc-acts@elon.edu


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