Commencement Handbook

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					   Graduate Program Commencement: Thursday, May 12, 2011



2010 - 2011
Commencement
Handbook
Graduate Degrees
 Doctor of Education
 Master of Advocacy and Political Leadership
 Master of Arts
 Master of Business Administration
 Master of Education
 Master of Engineering
 Master of Environmental Health and Safety
 Master of Fine Arts
 Master of Liberal Studies
 Master of Music
 Master of Science
 Master of Science Electrical and Computer Engineering
 Master of Science Engineering Management
 Master of Social Work
 Master of Special Education
            Commencement Website: http://www.d.umn.edu/commencement
              Commencement Committee E-mail: commence@d.umn.edu
                      UMD Commencement for Graduate Degree Programs
                                Thursday, May 12, 2011
                              7 p.m., Romano Gymnasium

Attention All Graduates: Please read the material in this handbook carefully. Students planning to participate
in the commencement ceremony should pay close attention to the dates on the checklists below. There will be
no rehearsal for the commencement ceremony. Therefore, it is important that graduates pick up their name cards
in the Sports and Health Center between 5:30-6:30 p.m. on Commencement Day.

All graduate students should make appointments at 129 Darland Administration Building the last three weeks of
the semester in which you are graduating for the following loans:
        •   University Trust Loan (UTLF)          •   William A. Ford Federal Direct Student Loan
        •   Any short-term loan                   •   Carl Perkins National Direct Student Loan (NDSL)
        •   Guaranteed Student Loan (GSL)         •   Health Professions Student Loan (HPSL)
        •   Stafford Student Loan                 •   Primary Care Loan (PCL)
        •   Federal Direct Student Loan           •   Ordean Foundation Loan
Failure to have an Exit Interview violates Federal regulations governing some of the above listed programs and
a hold will be placed on your records.

  Checklist for graduates in these master’s degree programs:
        Master of Education (M.Ed.)
        Master of Engineering (M.Eng.)
        Master of Environmental Health & Safety (M.E.H.S.)
        Master of Advocacy and Political Leadership (M.A.P.L.)
        Master of Special Education (M.Spec.Ed.)
  This checklist is for your reference. Please make sure you have completed all the steps outlined below.
  1. Complete and submit Application for Degree. Forms are available online at
     http://www.d.umn.edu/registrar/eDegree.
      Deadlines:     Fall 2010: September 20, 2010
                     Spring 2011: January 31, 2011
                     May Session 2011: January 31, 2011
                     Summer Session 2011: January 31, 2011
                     Fall 2011: September 19, 2011
     If the Application for Degree is received on or before January 31, 2011 your name will appear in the
     Spring 2011 commencement program even if you are not attending the ceremony. If your application is
     received after January 31, 2011 your name will appear in the Spring 2012 commencement program.
  2. Complete and return Commencement Attendance Questionnaire to UMD Graduate School office (431
     Darland Administration Building) by January 31, 2011.
  3. Purchase cap, gown, hood and black tassel in Lower Level UMD Stores. The deadline for online orders
     is April 15, 2011.
  4. Register with Career Services, 22 Solon Campus Center.
  5. Clear obligations with Financial Collections Office.
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Checklist for graduates in these Graduate School programs:

     Doctor of Education (Ed.D.)
     Master of Arts (M.A.)
     Master of Business Administration (M.B.A.)
     Master of Fine Arts (M.F.A.)
     Master of Liberal Studies (M.L.S.)
     Master of Music (M.M.)
     Master of Science (M.S.)
     Master of Science Electrical and Computer Engineering (M.S.E.C.E.)
     Master of Science Engineering Management (M.S.E.M.)
     Master of Social Work (M.S.W.)

This checklist is for your reference. Please make sure you have completed all steps outlined below.
1. Submit an approved Degree Program to the UMD Graduate School office (431 Darland
   Administration Building) no later than January 31, 2011.
2. All graduate students (other than M.Ed., M.Eng., M.E.H.S., M.A.P.L. and M.Spec.Ed.) obtain
   the Application for Degree and commencement participation forms in the UMD Graduate
   School office.
3. March 1, 2011, is the deadline to submit both the Application for Degree and commencement
   participation forms to the UMD Graduate School office.
4. Purchase cap, gown, hood, and tassel at Lower Level UMD Stores. The deadline for online
   orders is April 15, 2011.


The Director of Graduate Studies will determine whether or not a particular student should
participate in the event and that degree clearance and conferral will occur after March 30, 2011.
Graduate students can only participate in one ceremony. If a student does not participate in the
ceremony for which they are scheduled, the student will not be allowed to participate in any
subsequent ceremony.
Questions regarding this policy should be directed to the UMD Graduate School office at
218-726-7523.




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It’s Your Day . . . Congratulations!                         Commencement Exercises
    This handbook will answer the most frequently asked          Commencement participants must report to the name
questions regarding commencement. In the front of this       card table by 6:30 p.m. on commencement day to pick up
handbook you will find a checklist of all the things you     a name card for the 7 p.m. ceremony. Students also must
must complete in order to participate in commencement        be in their proper academic procession lines by 6:40 p.m.
at UMD.                                                      Name cards are color-coded and numbered, so graduates
    Keep in mind that commencement is a recognition          know which line to join and their approximate place in
event and not a certificate of graduation. In most           line. Line locations are clearly marked. Once you have
instances your graduation date and transcript date will be   taken your place in line, follow the instructions of the
different from your commencement date.                       staff wearing “Commencement Official” badges; they
    In order to make commencement pleasant and               will also answer your questions.
meaningful for you and your guests, please read the              If you are not in your assigned place at the correct
following information carefully and keep it available for    time, the procession will begin without you, so please be
ready reference. Questions not covered here may be           on time. You will be able to meet with family and guests
directed to the UMD Graduate Office (218) 726-7523,          following the ceremony.
your college office or the Chancellor’s Office at (218)          Do not lose your name card. You will hand this card
726-7106.                                                    to the reader as you prepare to cross the stage and be
    The UMD Statesman will be an additional source of        recognized during the ceremony. You must present a
information as the commencement date draws closer.           card in order for the reader to call your name.
                                                                 When it is time for you to cross the stage, you will
The Commencement Ceremony                                    proceed to the stage area and wait for your name to be
                                                             read. When you have been recognized, and hooded, you
    Graduates will be marching and standing a good part
                                                             will return to your seat. Please do not eat or drink during
of the time — low-heeled, comfortable dress shoes are
                                                             the ceremony, and do not chew gum, etc., while the
recommended.
                                                             ceremony is in progress, especially when you are
    Since there is no secure area to leave your personal
                                                             approaching the stage to be recognized.
belongings, you may wish to leave jackets, purses, etc.,
                                                                 During the recessional, please do not break the
with family members. A professional photographer will
                                                             academic columns to visit with your friends and
take pictures as you cross the stage.
                                                             relatives.
    Candidates for degrees are the highlight of the
commencement exercises. Your name will be called and
                                                             Academic Costume Information
you will cross the stage area.
    UMD’s ceremony is held indoors, so weather                  Academic costume is mandatory for those students
generally does not prevent it from being conducted.          participating in commencement at UMD.
                                                                The following rules regarding academic costume are
Diplomas                                                     generally used by all colleges and universities in the
                                                             United States. Candidates should keep in mind that it is
   It is not possible to process final grades and prepare
                                                             appropriate to wear dark clothing and shoes with
degree lists in time to present diplomas on
                                                             academic costume. Flowers, decorative jewelry, and
commencement day. Instead, you will receive a diploma
                                                             emblems are not appropriate. Please do not wear athletic
cover when you cross the stage. Diplomas are mailed to
                                                             footwear for the ceremony.
graduate students (whether or not they participate in
commencement) approximately two months from your             Gowns:
actual date of degree conferred. All diplomas are the           Candidates for master’s degrees wear black master’s
same size, 8 ½” by 11”.                                      gowns; candidates for doctoral degrees wear black
                                                             doctoral gowns. Caps and tassels for all degrees are
No Commencement Rehearsal                                    black.
   There will be no rehearsal for the commencement           Hoods:
ceremony. Graduates must report to the name table               The hood is the most outstanding feature of the
between 5:30-6:30 p.m. in the Sports and Health Center.      American academic costume. The length and shape of
                                                             the hood indicate the degree that is granted. The lining
                                                             displays the official colors of the university and the
                                                             velvet trim indicates the field of study. The lining of the
                                                             University of Minnesota hood is maroon and gold.
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   At the UMD graduate commencement ceremony, all           Graduation Announcements
degree candidates are hooded. The hood hangs to the
                                                               Formal graduation announcements are available at
rear from the neck and may be fastened to the wearer’s
                                                            Lower Level UMD Stores. The announcements have
clothing in front by a cord or elastic band. To avoid
                                                            space for graduates to fill in date, time and location of
wearing the hood inside out, care should be taken that
                                                            their ceremony. Personalized announcements may be
the velvet facing of the hood is visible under the chin
                                                            ordered from Jostens at http://www.Jostens.com.
and lies flat over the shoulders.
   Hoods may be ordered and purchased at Lower Level
UMD Stores. Be sure to identify the full title of the       Class Rings
degree when ordering. All hoods will be brought to the         Class rings may be ordered from Jostens at
ceremony by commencement staff.                             http://www.Jostens.com and UMD Stores website at
                                                            http://www.umdstores.com. Brochures and information
Caps:                                                       are available at Lower Level UMD Stores.
    The cap at the University of Minnesota is the same
for all academic degrees. When worn, mortarboards           May Small Children Attend?
should be flat on the head, not tilted. The long point of
                                                               Small children accustomed to sitting still without
the shell should be worn to the rear. Caps are worn
                                                            disturbing those around them are welcome to attend the
throughout the formal academic function except when
                                                            ceremony.
men remove their caps during the national anthem, and
“Hail! Minnesota.” Women do not remove their caps.
                                                            Photography
Where to Get Your Cap , Gown, Hood and Tassel:                  A professional photographer will be at the ceremony
    Caps, gowns and tassels are available for purchase at   to take pictures of all graduates before, after and as they
Lower Level UMD Stores, and staff will order your           cross the stage. Graduates will be emailed color proofs
hood. Staff can help you obtain the correct academic        shortly after commencement. Enlargements and prints
costume if you give them the complete title of your         can be ordered at a reasonable price.
degree and your college. Students on campus should
order gowns in person from Lower Level UMD Stores.          Seating
    Academic costumes are available for sale only, not      Special Seating:
for rent. You can receive a 20 percent discount off your
cap, gown, tassel and diploma frames during Grad Fair,         If you need special seating arrangements for any
which is Thursday, March 3 from 10 a.m. to 6 p.m. in        reason, please complete the section on the
                                                            Commencement Attendance Form.
the Kirby Ballroom. Students are encouraged to pick up
their caps and gowns well ahead of the commencement
                                                            Guest Seating:
ceremony to avoid any last-minute confusion.
    Out-of-town students can purchase gown, hood, cap,          If you have someone coming who must have special
and tassel online at http://www.umdstores.com by April      consideration in regard to seating — such as a guest
15, 2011.                                                   using a wheelchair — please locate an usher for
                                                            assistance. Elderly and disabled guests are especially
Commencement Program                                        advised to come early.
   The commencement program distributed on                      If your guests are hearing impaired and need an
commencement day will list the names of all graduate        interpreter, please contact the Commencement
students who have been approved for listing by their        Committee at commence@d.umn.edu or call the
college office or the Graduate School. All students so      Chancellor’s Office at (218) 726-7106.
approved will be listed in the commencement program,
regardless of whether they participate in commencement      Career Services
exercises.
   Students who attend commencement will find               Go to www.d.umn.edu/careers/grad_follow/survey.html
programs on their chairs when they march in for the         and complete the Graduate Follow-up Survey.
ceremony. Please do not pick up a program before the
ceremony and carry it in the processional.                  For questions about the survey or help with your job
                                                            search or graduate school planning, contact Career
Free Parking                                                Services at carserv@d.umn.edu or 218-726-7985.
   Free parking for commencement is available in the
pay lot on the UMD campus.
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                         THE UMD ALUMNI ASSOCIATION

Congratulations on your graduation and welcome to the UMD Alumni Association!

As a graduate from the University of Minnesota Duluth you are automatically a member of the UMD Alumni
Association. There are no dues or fees for membership. You have access to UMD Alumni Association benefits
and continued access to UMD educational and recreational facilities. You will receive the alumni magazine,
The Bridge, and will be emailed the UMDview. You will be invited to social events and educational activities.
We hope you and your classmates will come to our young alumni events.

The University of Minnesota Duluth Alumni Association serves as liaison between UMD and its more than
58,000 graduates. Our goal is to be a valuable and meaningful resource for all UMD graduates. We encourage
alumni to stay connected to their classmates and to UMD; join the Official UMD Alumni Association Facebook
page and follow us on our UMD_Alumni Twitter account. Both can be accessed from our
www.UMDAlumni.com website that also contains an events calendar, alumni news and stories, and a photo
gallery. In addition, you can also submit an online form to update your contact information or share good news
in the Alumni Notes section of The Bridge.

Lisa and I welcome your calls, emails and especially your visits. We want to hear from you: your suggestions
and ideas, your news, as well as your interest in becoming involved with the UMD Alumni Association.


Patty DeLano, Alumni Director

Lisa Pratt, Alumni Associate

UMD Alumni Relations
315 Darland Administration Bldg.
1049 University Drive
Duluth, MN 55812-3011
218-726-8829
alumni@d.umn.edu
www.umdalumni.com




                                                                                                               5
 UMD Stores
 Graduation Cap and Gown Information
Congratulations on your upcoming graduation! Graduation cap, gown and tassel are available for
purchase at Lower Level UMD Stores.

Graduation gowns are purchased by height. The bottom of the gown should be about mid-calf (take into
account height of shoe). Caps are all ONE SIZE. All tassels are black. To ensure the availability of gown
sizes, please purchase your commencement items by May 7, 2010, in Lower Level UMD Stores.

If you live out of town and are unable to stop by Lower Level UMD Stores to purchase your
commencement items, you may order them on our website at http://www.umdstores.com. If you do not
have Internet access, please call the UMD Stores at 866-726-8631 by April 15, 2011.

When purchasing your hood, you must also sign up at the service center in Lower Level UMD Stores.
You will not receive your hood at the time of purchase; it will be presented to you at commencement. If
you do not sign up for your hood, there will not be one for you at the ceremony. Hood color is
determined by your degree.

Graduation announcements are also available in Lower Level UMD Stores. Personalized announcements
may be ordered through Jostens by calling toll-free at (800) 353-5299 or at http://www.Jostens.com. They
take approximately 2-3 weeks for delivery.

Diploma frames are available in Lower Level UMD Stores or at: http://www.umdstores.com.

Class rings are available from http://www.Jostens.com or by calling Jostens toll-free at (800) 424-1492.

For more information, please call Lower Level UMD Stores toll-free at (866) 726-8631 or visit our
website at http://www.umdstores.com.

      Lower Level UMD Stores Hours:
        Monday — Thursday 7:30 a.m. - 6:00 p.m.
        Friday               7:30 a.m. - 4:30 p.m.




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