Sustainability Template

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					NHS Reporting on Sustainability Completion Guidance

     This sheet contains the completion guidance for the Sustainability Reporting Data Template. When completed correctly, this document should automatically populate the
     Sustainability Reporting Output.

     Below each question on the Input sheet is a note giving data source information and further instructions.

     Responses to the questions should be entered into the orange frames. The yellow shaded boxes are calculation cells and do not need adjusting.


     Formatting note: where your declared changes have been of an order less than 1,000 and additional values are included, remove the "text" function in the Outputs sheet
     to clear the automatic formatting.

Q1   What was your total expenditure on energy in each of the last three financial years?

     To respond to this question, please draw the data from your ERIC returns.
     This includes the cost of electricity purchased, the cost of any fossil fuels purchased for generation of electricity or heat, and net income
     generated from any energy sold. It is not intended to cover fuel purchased for the purposes of transportation.

Q2   What is the NPV of the savings expected as as a result of your plans to change your organisation to make it more sustainable?
     What length of time does this assessment cover?
     In the first frame, please enter the sum of the NPVs of any such projects which have been approved for implementation.
     Examples include changes to heating or lighting systems; or new patient travel arrangements.
     In the second frame, please enter the longest relevant time period. For example, if you have 2 relevant projects, one of which has a lifespan of 3 years and one
     of 5 years, please enter 5 into the frame. If you have no such plans, please enter 5 into this frame.
     This cell gives an opportunity to demonstrate the extent to which your Trust is adapting to the challenge that sustainability issues pose.
     We anticipate that this data will be most readily available for Estates projects, where benefits are typically driven by reductions in the consumption of direct energy.
     In the event that this is the only area where you have accessible NPV data, then there is no expectation for you to generate additional information.
     There is an opportunity, however, for you to highlight the medium and long term financial benefits of sustainability actions. For example, if you are instituting a
     bus service to bring patients and staff to your site, which might have high initial outlays, NPV is a good way of indicating what savings you expect to be generated.
     Likewise, in certain clinical contexts outpatient follow ups by telephone might be an option which has positive financial and sustainability impacts, and could be included
     here.

Q3   What weight of the waste you generate is recycled, and what does this represent as a proportion of total waste?
     To respond to this question, please draw the data from your ERIC returns.

Q4   What was your total consumption of energy in each of the last three years (MWh), what was your floor area (in order to calculate energy intensity),
     what proportion of your energy comes form renewable sources and how much of your energy is generated on site?

     To respond to this question, please draw the data from your ERIC returns - 3.6GJ = 1MWh
     Energy consumption here includes all energy, as with Q1. Therefore please include all electricity used, as well as fossil fuel and other energy sources.
     Use occupied floor area

     This question seeks to produce an output which demonstrates side by side the amount of non electrical energy used, and electrical energy used, on a year by year basis
     by the reporting organisation, whilst simultaneously showing the mix of fuel sources which have provided that energy

     If you have CHP or generate your own power, please include the fuel you purchase for generation purposes in the appropriate box (so if your CHP is fuelled by natural
     gas, include the gas in the gas box for this question)

Q5   Is the tariff which you pay for electricity a "green" or "renewable" tariff?

     This question seeks to understand if the organisation is paying their electricity supplier additional amounts in order to secure greener electricity
     The NHS has a leadership role in purchasing energy, but of course this must be balanced by the necessary financial considerations.

Q6   What was your Operating Expenditure (per the financial statements) in the last 2 financial years?

     Please draw this figure from the I&E page of your annual financial statements

Q7   What were your gross scope 1-3 carbon emissions over the last 3 years, and how were they constituted?

     See Defra Conversion factors at http://www.defra.gov.uk/environment/business/reporting/conversion-factors.htm for the relevant multipliers
     For electricity, use annex 3,
     For Road transport use annex 6 and assume medium petrol car unless better data exists
     For Rail and air, use annex 6 (tables 6k and 6i)
     For other, please include any other factors converted at the appropriate rate.

     These links will be updated on an ongoing basis, to reflect current understandings.

     If you do not monitor your emissions for travel & other, please adjust the graph data source in graph outputs in order that only those emissions monitored are covered.
     Using your business management data might allow you to complete this on a partial basis.

     In the long term, including visitor mileage, generated from patient surveys, would allow a full picture of the impact of NHS related travel emissions to be drawn.

     A nil return in this field will generate an appropriate comment in the reporting output box.

     There is a frame for you to enter which activities you have measured/assessed as part of your "Other" component of your footprint.
     Please consider completing this. Around 80% of the total carbon footprint associated with the NHS is generated from this area, and so including it in your assessment
     would be a powerful statement that you are both considering the way in which to change this, and would announce to peripheral entities that they need to start
     addressing their carbon generation.

     Please consider the impact changing the amount of emissions you monitor as "Other" might have on the disclosure of your carbon footprint
     The broader your definition and understanding of your emissions, the better placed you will be to effect a positive change on the environmental sustainability
     of your organisation. However, by including an area of activity in this category without retrospectively adjusting your previous disclosure values could lead
     to the impression that your performance is regressing, when this may not be the case.

Q8   What was your water consumption in m3 in the last 3 financial years?

     To respond to this question, please draw the data from your ERIC returns.

     Unless specifically noted, Qs 9-17 require either a Yes or No entering into the response field. The input sheet has limited fields to encourage
Q9 - Q17
     completion which will allow the output to be generated in a legible manner.

Q9   Has your Board approved a Sustainable Development Management Plan in the last 12 months?

     If you have a SDMP which covers multiple years, an agreement in the previous 12 months that it still applies is sufficient to be able to answer yes here.
     Please do not answer yes to this question if you have not followed NHS SDU's guidance when formulating your SDMP.

Q10 Has your board approved plans which address the potential need to adapt the organisation's activities (models of care) as a result of climate change?



Q11 Has your board approved plans which address the potential need to adapt the organisation's buildings or estates as a result of climate change?

     An overarching plan, or projects which specifically alter the buildings or estate are both acceptable here, although the question specifically aims to highlight
     where you have ADAPTATION plans.

Q12 Does your board consider sustainability issues as part of its risk management process?
Q13 Does your board consider the social and environmental impacts of your organisation's procurement decisions?
Q14 Is there a Board Level lead for Sustainability on your Board?
    If Yes - What is their name?
Q15 Are sustainability issues, such as carbon reduction, included in the job descriptions of all staff?
Q16 When was your last staff energy awareness campaign?

     Enter the date in the format DD MM YYYY from the drop down boxes, unless one of the two sub questions on the input sheet apply

    If it is an ongoing process please enter yes into the orange box on this line
    If you have not conducted an energy awareness campaign, please enter No into the box on this line
Q17 Do you have a Sustainable Transport Plan?
Please only enter yes if it meets the ERIC definition.
What was your total expenditure on energy in each of the last three financial years?

                                 2007/08     2008/09       2009/10                     % Reduction                                 £ Reduction           Hip Operations
Energy Cost £                                                                          INCOMPLETE                                  000,000               incomplete


What is the NPV of the savings expected as as a result of your plans to change your organisation to make it more sustainable. What length of time does this assessment cover?
                                                             Nurses
NPV                                                                                0
Time period



What weight of the waste you generate is recycled, and what does this represent as a proportion of total waste?
                                                  2009/10
Total Waste                                                                            Proportion                        Percentage
Recycled waste                                                                         INCOMPLETE                        INCOMPLETE



What was your total consumption of energy in each of the last three years (MWh), what was your floor area (in order to calculate energy intensity), what proportion of your energy comes form
renewable sources and how much of your energy is generated on site?
                            2007/08              2008/09                     2009/10

Oil
Gas
Coal
Renewables                                                                                                                                               INCOMPLETE
Other
Electricity                                                                                                                                  Risen/Fallen
TOTAL                                                  0                           0                                           0             risen


Floor Area (m2)
                                             incompleteincomplete


Proportion of Energy Generated on site                                                                                                       We do not generate any energy.


Is the tariff which you pay for electricity a "green" or "renewable" tariff?




What was your Operating Expenditure (per the financial statements) in the last 2 financial years?

                                 2008/09     2009/10                                   Energy as a proportion of costs
                                                                                       2008/09                           2009/10
                                                                                       INCOMPLETE                        INCOMPLETE




What were your gross scope 1-3 carbon emissions over the last 3 years, and how were they constituted?
                                                                             2007/08                                     2008/09 2009/10 INCLUSION
Emissions as a result of Electricity Consumption                     Electricity                                                                     0
Emissions as a result of Gas Consumption                             Gas                                                                             0
Emissions as a result of Business Travel - Air                       Air                                                                             0
Emissions as a result of Business Travel - Road                   Road                                                                          0
Emissions as a result of Business Travel - Rail                   Rail                                                                          0
Emissions as a result of Other activities                         Other                                                                         0


                                                                  All CO2e tonnes                                                                   Change in Emissions              0           reduced           0
                                                                                                                                                    Scope 3                    We do not currently collect data on our annual Scope 3 emissions.
If you gather data on your Other (Scope 3) emissions, please enter details as to what this assessment includes in the form of the sentence
"Our Other emissions value includes healthcare purchased from non NHS organisations, emissions arising from water and waste use, purchased pharaceuticals and medical instruments, staff, patient and visitor travel."




What was your water consumption in m3 in the last 3 financial years?

                                 2007/08     2008/09    2009/10                                                       Gross reduction
Water consumption                                                                                                             0          increased         0



                                                                                                                                                                                                  Yes/No
Has your Board approved a Sustainable Development Management Plan in the last 12 months?                                                                                                                           1
Has your board approved plans which address the potential need to adapt the organisation's activities (models of care) as a result of climate change?                                                              2
Has your board approved plans which address the potential need to adapt the organisation's buildings or estates as a result of climate change?                                                                     3
Does your board consider sustainability issues as part of its risk management process?                                                                                                                             4
Have you developed policies on sustainable procurement?                                                                                                                                                            5
Have you begun to calculate carbon emissions related to procurement of goods and services?
Is there a Board Level lead for Sustainability on your Board?                                                                                                                                                      6
                                 If Yes - What is their name?
Are sustainability issues, such as carbon reduction, included in the job descriptions of all staff?                                                                                                                7
When was your last staff energy awareness campaign?                                                                                                                                                                8
                                 If it is an ongoing process please enter yes into the orange box on this line
                                 If you have not conducted an energy awareness campaign, please enter No into the box on this line                                                                                 9
Do you have a Sustainable Transport Plan?
 INCOMPLETE%
                                                1

                                                1

                                                1

                                                1




                                            £
                                                0

                                                0

                                                0

                                                    2007/08       2008/09      2009/10




The NHS aims to reduce its carbon footprint by 10% between 2009 and 2015.
Reducing the amount of energy used in our organisation contributes to this goal
There is also a financial benefit which comes from reducing our energy bill.

                                        #VALUE!




                                 £000,000
We have not yet quantified our plans to reduce carbon emissions and improve our
environmental sustainability




0 tonnes

We recover or recycle tonnes of waste, which is INCOMPLETE% of the total waste we
produce.


                                  1.2
Our total energy consumption                  1.2

has risen during the year,                     1

from 0,000 to 0,000 MWh                       0.8
                                                                                                                Electricity
                                                                                                                Other
                                              0.6                                                               Renewables

                       #VALUE!                0.4                                                               Coal
                                                                                                                Gas
                                              0.2
                                                                                                                Oil
                                               0




       Renewable energy represents INCOMPLETE of our total energy use. We do not
       generate any energy. We have not made arrangements to purchase electricity
                            generated from renewable sources

                 1.2
                                                                                      Our measured greenhouse gas
                  1
                                                                                      emissions have reduced by 0,000
                                                                                      tonnes this year.
                                                                        Other
                 0.8
   Tonnes CO2e




                                                                        Rail
                                                                        Road
                 0.6
                                                                        Air

                 0.4
                                                                        Gas
                                                                                      We do not currently collect data on
                                                                        Electricity
                                                                                      our annual Scope 3 emissions.
                 0.2


                  0
                       2007/08   2008/09   2009/10
                                                                    1


                                                                    1

Our water consumption has
increased by 0,000 cubic                                            1
                                                     Cubic Metres




meters in the recent financial
                                                                    1
year.
                                                                    0


                                                                    0


                                                                    0
                                                                                2007/08         2008/09       2009/10
Our organisation has an up to date Sustainable Development Management Plan.
Having an up to date Sustainable Development Management plan is a good way to ensure that
an NHS organisation fulfils its commitment to conducting all aspects of its activities with due
consideration to sustainability, whilst providing high quality patient care. The NHS Carbon
Reduction Strategy asks for the boards of all NHS organisations to approve such a plan.


We consider neither the potential need to adapt the organisation's activities nor its buildings
and estates as a result of climate change

Adaptation to climate change will pose a challenge to both service delivery and infrastructure
in the future. It is therefore appropriate that we consider it when planning how we will best
serve patients in the future.

Sustainability issues are not included in our analysis of risks facing our organisation.
NHS organisations have a statutory duty to assess the risks posed by climate change. Risk
assessment, including the quantification and prioritisation of risk, is an important part of
managing complex organisations.

In addition to our focus on carbon, we are also committed to reducing wider environmental
and social impacts associated with the procurement of goods and services. This will be set out
within our policies on sustainable procurement.

We plan to start work on calculating the carbon emissions associated goods and services we
procure.

There is no Board Level lead for Sustainability.
A Board Level lead for Sustainability ensures that sustainability issues have visibility and
ownership at the highest level of the organisation.

Sustainability issues, such as carbon reduction, are not currently included in the job
descriptions of all staff.
Our last staff awareness campaign was conducted on the
A sustainable NHS can only be delivered through the efforts of all staff.
Staff awareness campaigns have been shown to deliver cost savings and associated reductions
in carbon emissions.

Our organisation does not have a Sustainable Transport Plan.
The NHS places a substantial burden on the transport infrastructure, whether through patient,
clinician or other business activity. This generates an impact on air quality and greenhouse
gas emissions. It is therefore important that we consider what steps are appropriate to
reduce or change travel patterns.
The NHS places a substantial burden on the transport infrastructure, whether through patient,
clinician or other business activity. This generates an impact on air quality and greenhouse
gas emissions. It is therefore important that we consider what steps are appropriate to
reduce or change travel patterns.

				
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