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									MCCARTHY MOTOR HOLDINGS




          New Vehicle
        Stock Controller
           User Guide

         Module 1406
                                                     VEHICLE DEPARTMENT

                                           NEW VEHICLE STOCK CONTROLLER



ENQUIRY ROUTINES

   Introduction ............................................................................................... 3
   Structure of General ledger account numbers .............................................. 4
   FSE      - Financial Accounts Group Structure .......................................... 5
   FCB      -   Financial Accounts code book ................................................... 6
   Suffixes -   ...............................................................................................11
   VVK      -   Model Code Update/Enquiry ....................................................12
   VMC      -   Vehicle Model Code Enquiry .....................................................15
   VSA      -   Vehicle Stock Availability .......................................................16
   VME      -   Vehicle Master Enquiry ............................................................19


VEHICLE MASTER AMENDMENTS

 VMA          -      Vehicle Stock Master Amendments ..........................................22
 VIT          -      Inter Company Vehicle Transfer .............................................25

VEHICLE MASTER CREATIONS

 VSU          -     Vehicle Stock Master Updates and Amendments .......................27
 VCU          -     Vehicle Stock Master and Creditor Update................................30

REPORTS

 VRS          -     Vehicle Inventory System - Report Selection .............................32
 VSH          -     Detailed Stock Sheet ................................................................34
 VSR          -     Summary Stock Sheet .............................................................35


STOCK COUNT

 VSC          -     Vehicle Stock Count ................................................................36




New Vehicle Stock Controller                              2                                                March 2004
                                        INTRODUCTION
The new vehicle stock control system assists in keeping an accurate control of vehicle stock.
Vehicles that are „on order‟ or „in transit‟ with the manufacturer may be recorded. New vehicles may
be brought into stock at a provisional value or actual value.
Location and status of a vehicle may also be recorded.




                                         INTRODUCTION


Please be aware of the following contact numbers and support staff names available for all
McCarthy Mainframe Systems related queries:



CAPE TOWN                            Sybil Smith                (021) 9527673



DURBAN                               Kissoon Singh             (031)   5609252
                                     Enver Maharaj             (031)   5609250
                                     Ashwin Haripersad         (031)   5609253
                                     Chantelle John            (031)   5609349


JOHANNESBURG                         Suzahn Rusch              (011) 9167122


PRETORIA                             Cheryl Forssman           (012) 3311308
                                     Corrie van Rooyen         (012) 3316435


The XBR routine option 1 may also be used to locate any of the abovementioned Business
Connexion personnel.




New Vehicle Stock Controller             3                                 March 2004
                    STRUCTURE OF GENERAL LEDGER ACCOUNT NUMBERS
Mc Carthy General Ledger codes consist of 12 numeric digits, structured in the following manner :-

CCCC           =    Company number e.g. 0163 (McCarthy Volkswagen
                    Roodepoort)

DD             =    Department Code e.g. 60 (Parts) or 70 (Workshops)

FF             =    Franchise e.g. 18(Volkswagen) or 08 (Toyota)

AAA            =    Account number e.g. 300 (Sale - Retail)

T              =    Type (0)

- therefore account number 0163 60-18-352-0 would be for McCarthy Volkswagen Roodepoort, Parts
   Department, Volkswagen, price Variance.

The system can be used to assist in the construction of these ledger codes.




New Vehicle Stock Controller                   4                              March 2004
                                        NEW VEHICLE
                                     STOCK CONTROLLER

                 FSE - FINANCIAL ACCOUNTS GROUP STRUCTURE ENQUIRY
COMPANY NUMBER : -
The valid company numbers are available via the „FSE‟ routine. Enter the “Level
Number” to the left of the required franchise.


  FSE                 *** FINANCIAL ACCOUNTING SYSTEM ***               10/10/95
  MOTOR LIVE                GROUP STRUCTURE ENQUIRY                     11:20:03
 -------------------------------------------------------------------------------
   LEVEL NUMBER      2009 -                      STRUCTURE NO. 1 - 1=MANAGEMENT
   SEND TO PRINTER (Y/N) N                                          2=FINANCIAL
 -------------------------------------------------------------------------------
   2002 MOTOR FRANCHISES      2063 BURCHMORES CAR AUCTI
   2003 ATKINSON-OATES MOTOR 2069 MCCARTHY RETAIL COMP
   2004 MCCARTHY PROPERTY HO 2093 MCCARTHY RETAIL DORM
   2006 MCCARTHY MB           2110 MOTOR UK (RANDS)
   2007 MCCARTHY AUTO         2120 MOTOR HOLDINGS TRADI
   2009 MCCARTHY TOYOTA       2121 BURCHMORES/CAR BAR/B
   2014 MCCARTHY FINANCE LTD 2167 PEUGEOT CONS.
   2016 MCCARTHY BMW          2170 BETTA BUYS FRANCHISE
   2022 MOTOR HOLDINGS SERVI 2201 MCCARTHY INVESTMENTS
   2026 CAPITAL MOTORS GROUP 2340 DELTA FRANCHISE
   2027 MCCARTHY NSN          2500 MERCEDES-BENZ TP CON
   2032 MCCARTHY CAR BAR      2501 NISSAN SPECIAL CONSO
   2046 GROUP MARKETING DIVI 2502 NISSAN SPECIAL PARTS
   2050 YAMAHA
   2061 BUDGET RENT-A-CAR
 -------------------------------------------------------------------------------
 NEXT ___ DATA ________________________________________
   Level
    Number


All the company numbers within that level will be displayed : -


  FSE                 *** FINANCIAL ACCOUNTING SYSTEM ***               23/09/96
  MOTOR LIVE           MCCARTHY GROUP STRUCTURE FOR 1997 MANAGEMENT     11:24:35
 -------------------------------------------------------------------------------
  _     2006 - MCCARTHY MB
  _          2019 - MCCARTHY MOTORS CAPE
  _                71 - MCCARTHY CAPE TOWN
  _                88 - MCCARTHY OBSERVATORY
  _                90 - MCCARTHY CLAREMONT
  _               155 - MCCARTHY CAPE ADMIN
  _               214 - MC CARTHY CAPE DUMMY
  _              2107 - MCCARTHY EPPING CONSOLIDATED
  _                    92 - MCCARTHY EPPING
  _                   507 - MCCARTHY EPPING DUMMY
  _          2028 - MCCARTHY MOTORS PRETORIA
  _              2030 - MCCARTHY CENTRAL
  _                    76 - MCCARTHY ANDRIES STREET
  _                    89 - MCCARTHY RANDBURG
  _                   123 - MCCARTHY MENLYN
  _                   200 - MCCARTHY CENTURION PARK
  _              2044 - MCCARTHY EAST
  _                  2377 - MCCARTHY WITBANK CONS.
 PF1-FCP PF2-EYP/CME PF4-BKWD PF5-FRWD PF6-PRINT PF8-FSD PF9-EXIT PF10-FRM
 NEXT ___ DATA ________________________________________
New Vehicle Stock Controller              5                                March 2004
                               FCB - FINANCIAL ACCOUNTS CODE BOOK
Department, franchise and account numbers can be obtained by using the „FCB‟
routine.

DEPARTMENT CODE:-
Enter „D‟ -


  FCB                *** FINANCIAL ACCOUNTING SYSTEM ***                10/10/95
  MOTOR LIVE            FINANCIAL ACCOUNTS CODE BOOK                    11:59:05
 -------------------------------------------------------------------------------

      SECTION OF BOOK REQUIRED         D         WHERE D = DEPARTMENT CODE
                                                       F = FRANCHISE CODES
                                                       A = ACCOUNT DESCRIPTIONS

      STARTING FROM (OPTIONAL)         ___   (ENTER EITHER STARTING DEPT, FRANCHISE OR
                                             (ACCOUNT NUMBER - OR LEAVE BLANK FOR 'ALL')


 ---------------------------------               OR     ---------------------------------------


      SHOW ALL COMPANIES IN DIVISION             __ +

      SHOW ALL COMPANIES IN SAME DIVISION AS COMPANY              ____



 -------------------------------------------------------------------------------
 NEXT PROGRAM ___ DATA ______________________________

All the department codes will be listed :-


 FCB                *** FINANCIAL ACCOUNTING SYSTEM ***               10/10/95
 MOTOR LIVE                  DEPARTMENT CODES                         12:07:11
 ------------------------------------------------------------------------------

   15     SUB LEDGER - PROVISIONS
   16     SUB LEDGER - CALL LOANS
   17     SUB LEDGER - INVESTMENTS IN SUBSIDIARY
   29     BALANCE SHEET ACCOUNTS
   30     NEW RETAIL CARS
   31     NEW RETAIL CARS
   32     NEW RETAIL CARS
   33     NEW RETAIL CARS
   34     NEW RETAIL CARS
   35     NEW RETAIL COMMERCIALS
   36     NEW RETAIL COMMERCIALS
   37     NEW RETAIL COMMERCIALS
   38     NEW RETAIL CYCLES
   40     NEW WHOLESALE CYCLES
   41     NEW WHOLESALE OUTBOARDS
   42     NEW WHOLESALE POWER PRODUCTS
   50     USED VEHICLES
 - PF3 = EXIT --- PF4 = BACK --- PF6 = PRINT ----------------------------------
 NEXT PROG : ___ DATA : ______________________________




New Vehicle Stock Controller                 6                               March 2004
FRANCHISE CODES:-
Enter „F‟ -


  FCB                *** FINANCIAL ACCOUNTING SYSTEM ***                10/10/95
  MOTOR LIVE            FINANCIAL ACCOUNTS CODE BOOK                    12:08:44
 -------------------------------------------------------------------------------

      SECTION OF BOOK REQUIRED        F           WHERE D = DEPARTMENT CODE
                                                        F = FRANCHISE CODES
                                                        A = ACCOUNT DESCRIPTIONS

      STARTING FROM (OPTIONAL)        ___     (ENTER EITHER STARTING DEPT, FRANCHISE OR
                                              (ACCOUNT NUMBER - OR LEAVE BLANK FOR 'ALL')


 ---------------------------------                OR     ---------------------------------------


      SHOW ALL COMPANIES IN DIVISION              __ +

      SHOW ALL COMPANIES IN SAME DIVISION AS COMPANY               ____



 -------------------------------------------------------------------------------
 NEXT PROGRAM ___ DATA ______________________________

All the franchise codes will be displayed:-


 FCB                *** FINANCIAL ACCOUNTING SYSTEM ***               10/10/95
 MOTOR LIVE                  FRANCHISE CODES                          12:09:48
 ------------------------------------------------------------------------------

  00     GENERAL
  01     PEUGEOT
  02     LANDROVER
  03     MERCEDES
  04     MAZDA
  05     RENAULT
  06     HONDA
  07     MITSUBISHI - SAMCOR
  08     TOYOTA
  09     FORD
  10     NISSAN HEAVY
  11     HINO
  12     ROLLS ROYCE
  13     MAN
  14     ALFA
  15     B.M.W.
  16     CITROEN
 - PF3 = EXIT --- PF4 = BACK --- PF6 = PRINT ----------------------------------
 NEXT PROG : ___ DATA : ______________________________




New Vehicle Stock Controller                  7                               March 2004
ACCOUNT NUMBER:-
Enter „A‟ -


  FCB                *** FINANCIAL ACCOUNTING SYSTEM ***                10/10/95
  MOTOR LIVE            FINANCIAL ACCOUNTS CODE BOOK                    12:14:34
 -------------------------------------------------------------------------------

      SECTION OF BOOK REQUIRED       A         WHERE D = DEPARTMENT CODE
                                                     F = FRANCHISE CODES
                                                     A = ACCOUNT DESCRIPTIONS

      STARTING FROM (OPTIONAL)       300   (ENTER EITHER STARTING DEPT, FRANCHISE OR
                                           (ACCOUNT NUMBER - OR LEAVE BLANK FOR 'ALL')


 ---------------------------------             OR     ---------------------------------------


      SHOW ALL COMPANIES IN DIVISION           __ +

      SHOW ALL COMPANIES IN SAME DIVISION AS COMPANY             ____

 -------------------------------------------------------------------------------
 NEXT PROGRAM ___ DATA ______________________________

The account numbers will be displayed. They are allocated in the following ranges:-

  Sale/Income accounts                          =        300 to 399

  Cost of sale accounts                         =        400 to 499

  Variable expense accounts                     =        500 to 599

  Personnel expense accounts                    =        600 to 699

  Semi-fixed expense accounts                   =        700 to 799

  Fixed expense accounts                        =        800 to 899

FCB                 *** FINANCIAL ACCOUNTING SYSTEM ***              10/10/95
 MOTOR LIVE                ACCOUNTS & DESCRIPTIONS                    12:21:55
 ------------------------------------------------------------------------------
 300-0      SALES - RETAIL
 301-0      SALES - WHOLESALE
 302-0      SALES - REPAIR ORDER
 303-0      SALES - INTERNAL
 304-0      SALES - INTERNAL REPAIR
 305-0      SALES - WARRANTY REPAIR
 306-0      SALES - CUSTOMER LABOUR
 307-0      SALES - INTERNAL LABOUR
 308-0      SALES - WARRANTY LABOUR
 309-0      SALES - INTERNAL RUST/RUBBERISING
 310-0      SALES - OIL
 311-0      SALES - LUBRICATION
 312-0      SALES - OUTWORK OTHER
 313-0      SALES - OUTWORK WARRANTY
 314-0      SALES - MATERIAL
 315-0      SALES - PAINT & METAL LABOUR CUSTOMER
 316-0      SALES - PAINT & METAL LABOUR INTERNAL
 - PF3 = EXIT --- PF4 = BACK --- PF6 = PRINT ----------------------------------
 NEXT PROG : ___ DATA : ______________________________


New Vehicle Stock Controller               8                                March 2004
The FCB routine may also be used to find company numbers. Either :-

 Place the cursor on the field „SHOW ALL COMPANIES IN DIVISION’ and press F7. A window will
  display all the divisions in the McCarthy group. If the division required is not on the first screen,
  press F5 until it is found. Enter the line number and all the company numbers within the
  requested division will be displayed.

  FCB                *** FINANCIAL ACCOUNTING SYSTEM ***                06/10/95
  MOTOR LIVE            FINANCIAL ACCOUNTS CODE BOOK                    16:00:30
 -------------------------------------------------------------------------------

      SECTION OF BOOK REQUIRED       _         WHERE D = DEPARTMENT CODE
                                                     F = FRANCHISE CODES
                                                     A = ACCOUNT DESCRIPTIONS

      STARTING FROM (OPTIONAL)       ___   (ENTER EITHER STARTING DEPT, FRANCHISE OR
                                           (ACCOUNT NUMBER - OR LEAVE BLANK FOR 'ALL')

---------------------------------              OR ---------------------------------------
    SHOW ALL COMPANIES IN DIVISION              __ +

      SHOW ALL COMPANIES IN SAME DIVISION AS COMPANY            ____



 -------------------------------------------------------------------------------
 NEXT PROGRAM ___ DATA ______________________________

  FCB                *** FINANCIAL ACCOUNTING SYSTEM ***                06/10/95
  MOTOR LIVE            FINANCIAL ACCOUNTS CODE BOOK                    15:59:50
 -------------------------------------------------------------------------------

    SECTION OF BOOK R +--------------------------------------------------------+
                      ¦ POSITION CURSOR OR ENTER LINE ID TO SELECT               ¦
                      ¦            DIVISION CODE SELECTION                       ¦
                      ¦ LINE   DIV                DESCRIPTION                    ¦
    STARTING FROM (OP ¦ ----   ----               ------------------------------ ¦
                      ¦   1     1        MCCARTHY GROUP LIMITED                  ¦
                      ¦   2     2        MCCARTHY MOTOR HOLDINGS LTD             ¦
                      ¦   3     3        MCCARTHY INDEPENDENT HOLDINGS           ¦
 -------------------- ¦   4     4        MCCARTHY PROPERTY HOLDINGS LTD          ¦
                      ¦   5     5        GROUP MARKETING DUMMY                   ¦
                      ¦   6     6        MCCARTHY CAR BAR TVL.                   ¦
    SHOW ALL COMPANIE ¦   7     7        MCCARTHY PEUGEOT                        ¦
                      ¦   8     8        MCCARTHY AUTO ADMIN.                    ¦
    SHOW ALL COMPANIE ¦   9     9        MCCARTHY AUTO NATAL                     ¦
                      ¦ 10     10        MCCARTHY AUTO TRANSVAAL                 ¦
                      ¦ LINE ID: __     DIVISION CODE: __                        ¦
                      ¦ ------- PF3 ------- PF4 -------- PF5 --------            ¦
 -------------------- ¦        EXIT         BKWRD         FRWRD                  ¦
 NEXT PROGRAM ___ D +--------------------------------------------------------+




New Vehicle Stock Controller               9                                 March 2004
OR
 Enter a company number and all other company numbers within the same division will be
  displayed.

  FCB                *** FINANCIAL ACCOUNTING SYSTEM ***                06/10/95
  MOTOR LIVE            FINANCIAL ACCOUNTS CODE BOOK                    16:00:30
 -------------------------------------------------------------------------------

      SECTION OF BOOK REQUIRED   _          WHERE D = DEPARTMENT CODE
                                                  F = FRANCHISE CODES
                                                  A = ACCOUNT DESCRIPTIONS

      STARTING FROM (OPTIONAL)   ___    (ENTER EITHER STARTING DEPT, FRANCHISE OR
                                        (ACCOUNT NUMBER - OR LEAVE BLANK FOR 'ALL')


 ---------------------------------          OR     ---------------------------------------


      SHOW ALL COMPANIES IN DIVISION        __ +

      SHOW ALL COMPANIES IN SAME DIVISION AS COMPANY          0163



 -------------------------------------------------------------------------------
 NEXT PROGRAM ___ DATA ______________________________

 FCB                *** FINANCIAL ACCOUNTING SYSTEM ***               06/10/95
 MOTOR LIVE    COYS IN CAPITAL MOTORS GROUP DIVISION ( NO 16 )        16:00:44
 ------------------------------------------------------------------------------

 0079 CAPITAL MOTORS NATAL DUMMY
 0139 CAPITAL LYNNWOOD
 0141 CAPITAL GEZINA
 0142 AUDI SENTRUM
 0143 CAPITAL MAYVILLE
 0144 CAPITAL WATERKLOOF
 0145 CAPITAL FLORIDA
 0146 CAPITAL PRETORIA-NOORD
 0147 CAPITAL MOTORS
 0148 CAPITAL PRINCES PARK
 0149 CAPITAL WILGERS
 0150 CAPITAL PARTS
 0152 CAPITAL VERWOERDBURG
 0154 CAPITAL CENTURION PARK
 0162 CAPITAL MOTORS (WITBANK)
 0163 CAPITAL ROODEPOORT
 0165 CAPITAL TRANSVAAL DUMMY
 - PF3 = EXIT --- PF4 = BACK --- PF6 = PRINT ----------------------------------
 NEXT PROG : ___ DATA : ______________________________




New Vehicle Stock Controller           10                               March 2004
                                                         SUFFIXES
Each type of document is identified in the accounts by a different alpha suffix ie.

All manual documents are CHECK OFF CONTROLLED i.e. when a manual book is issued, the „CHU‟
routine is used to advise the computer that the book is in use and each time a document is
processed, it is flagged as „USED‟. The „CHE‟ routine can be used to monitor outstanding documents.


                     A         Receipts
                     B         Vehicle invoices
                     C         Creditors invoices
                     D         Bank deposits
                    E          Late entries
                    F          Client for Life (CFL) Offer to Purchase
                    G          Vehicle credit notes
                    H          Vehicle valuations
                    I          Internal sales from parts department
                    J          Journal entries (data vouchers)
                    K          Cheque requisitions
                    L          Parts invoices to sundry debtors
                    M          Parts invoices (cash sales)
                    N          Parts credit notes
                    O          Provisional orders for vehicles
                    P          Petrol invoices
                    Q          Sundry debit note
                   R-W         Workshop invoices
                    Z          Sundry workshop credit note
                    *          Offer to purchases
                    \          EFT Payment


As well as updating the „CHE‟ routine, financial entries are generated to the general ledger/ debtors/
creditors accounts.




New Vehicle Stock Controller                        11                        March 2004
                    VVK - MODEL CODE UPDATES/ENQUIRY/AMENDMENTS



   VVK-MAP1               V E H I C L E     I N V E N T O R Y     S Y S T E M
                          ---------------------------------------------------
                                  MODEL CODE UPDATE/ENQUIRY/AMENDMENTS
                                  ------------------------------------

        Action Code               E    ( A=Amend , E=Enquiry , I=Insert )

        Model Code                081107 +



   NEXT TRANSACTION             ___           DATA   ______________________________




 VVK-MAP2             V E H I C L E     I N V E N T O R Y     S Y S T E M
                      ---------------------------------------------------
        MODEL       81107   ENQUIRY      (PRESS 'PF8' FOR USER CAPTURE/UPDATE DETAILS)

   DESCRIPTION                               CONQUEST 130 ZIP
   MINI DESCRIPTION                          CON 130 ZIP    Provisional Cost
   COST PRICE                                35904.00      NEW COST PRICE           0.00
   RETAIL PRICE                              46328.00      NEW RETAIL PRICE 0.00
   M & M SUGGESTED RETAIL PRICE              0.0           EFFECTIVE DATE           0
   INVENTORY LEDGER CODE                     29081400      SALE LEDGER CODE 30083001
   WEIGHT GROUP                              0             VEHICLE CATEGORY 0            10=EXOTIC
   FAMILY CODE                               81100         MEAD&MCGROUTHER          60021130
   DATE OF LAST COST UPDATE                  300796        DATE LAST AMEND          011099
   COST PRICE AS AT LAST JUNE                0             VAT VEHICLE TYPE P
   AUTO PROSPECT SERVICE INTERVAL            10000
   MANUFACTURERS IDENTIFICATION              RAHKRSNZ
   CURRENT MODEL INDICATOR                   0   0 AVAILABLE MODEL           8 AVAILABLE HEADER
                                                 1 CURRENT MODEL             9 CURRENT HEADER
                                                 2 OBSOLETE MODEL            7 OBSOLETE HEADER
  WARRANTY PERIOD                            12
  CLAIMS IDENTIFIER                          C           BARDAHL POLICY FLAG 0 (1=BLOCKED)
  PROVISION FOR GVRC (%)-RENTAL              0.000       NON-RENTAL                 0.000
 NEXT TRANSACTION   ___                      DATA ______________________________

Every type of vehicle stocked in the McCarthy Group is identified by a numeric code made up as
follows:-

 Franchise            e.g 08          =           Toyota Vehicles
 Family               e.g 08 1100     =           Toyota Conquest
 Model                e.g 08 1107     =           Conquest 130 Zip

These codes are generally maintained by each Franchise office.

The general ledger account numbers determine the financial entries for the sale and inventory
accounts.
When a vehicle is brought into stock using a delivery note, then the provisional cost value generated
to the inventory account is determined by the cost price held against this model code.


New Vehicle Stock Controller                 12                               March 2004
 VVK-MAP2     V E H I C L E     I N V E N T O R Y      S Y S T E M
              ---------------------------------------------------
     MODE +---------------------------+ 'PF8' FOR USER CAPTURE/UPDATE DETAILS)
          |                           |
  DESCRIP |                           | ST 130 ZIP
  MINI DE | Capture Details           | 0 ZIP
  COST PR | ---------------           | 00      NEW COST PRICE     0.00
  RETAIL |                            | 00      NEW RETAIL PRICE 0.00
  M & M S | User-id :                 |         EFFECTIVE DATE     0
  INVENTO | Date      :               | 00      SALE LEDGER CODE 30083001
  WEIGHT | Time       :               |         VEHICLE CATEGORY 0     10=EXOTIC
  FAMILY | Terminal :                 |         MEAD&MCGROUTHER    60021130
  DATE OF |                           |         DATE LAST AMEND    011099
  COST PR |                           |         VAT VEHICLE TYPE P
  AUTO PR | Last Update Details       |
  MANUFAC | -------------------       | NZ
  CURRENT |                           | AVAILABLE MODEL     8 AVAILABLE HEADER
          | User-id :                 | CURRENT MODEL       9 CURRENT HEADER
          | Date      :               | OBSOLETE MODEL      7 OBSOLETE HEADER
  WARRANT | Time      :               |
  CLAIMS | Terminal :                 |       BARDAHL POLICY FLAG 0 (1=BLOCKED)
  PROVISI +---------------------------+       NON-RENTAL           0.000
 NEXT TRANSACTION   ___           DATA ______________________________

Effective January 2004 validation rules will be applied on the Mead & McGrouther code. The family
code of the vehicle will be matched to a table containing the prefix of the M&M code. E.g. if the family
code is a Toyota then the prefix of the M&M code must be „060‟.

The PF8 key on the enquiry screen will provide detail of who captured or amended the specific model
code last.

Full or partial vehicle description reports can be obtained via the "VRS" option 5 or can be requested
from Comparex Africa.




New Vehicle Stock Controller              13                                  March 2004
                                 VMC - VEHICLE MODEL CODE ENQUIRY

VMC-MAP1                              VEHICLE MODEL CODE ENQUIRY
                                        --------------------------


                               Enter Family Code                       ______ +

                                     or

                               Franchise Code                          __

                               Do you require Current Models only?     N     +



                               Do you require Family Codes only?       N     +




            NEXT TRANSACTION ___ DATA ________________________________________


   VMC-MAP1                               VEHICLE MODEL CODE ENQUIRY
                                          --------------------------


                               Enter Family Code                       ______ +

                                     or
    Franchise Code
 +-----------------------------------------------+      __
 |                                               |
 | _ 89      SSANG YONG                          | y? N         +
 | _ 78      SUZUKI                              |
 | _ 75      SUZUKI                              |
 | _ 08      TOYOTA                              |
 | _ 99      TRAILER                             |      N       +
 | _ 86      TRAILERS                            |
 | _ 70      VALIANT                             |
 | _ 18      VOLKSWAGEN                          |
 | _ 81      VOLVO                               |
 | _ 23      YAMAHA                              |
 | PF4 page back ENTER forward PF3 exit MORE+- |
 | Reposition ____________________ Page 5        |
 +-----------------------------------------------+ ______________________

Each vehicle make/manufacturer is identified in the McCarthy
Group Dealer Management System by means of a Franchise code. These franchise codes consist of
two numerics and are unique to the McCarthy Group:
Eg. 03 – Mercedes Benz
    08 – Toyota
    15 – BMW
    18 – Volkswagen




New Vehicle Stock Controller                    14                                March 2004
                               VMC - VEHICLE MODEL CODE ENQUIRY


   VMC-MAP1                         VEHICLE MODEL CODE ENQUIRY
                                    --------------------------

                  Enter Family Code                   ______ +
      +--------------------------------------------------------------+
      |                                                             |
      | S    Family    Family Code Description                        |
 +--- | _    080810    TOYOTA COROLLA AVANTE                          |
 |    | _    080850    TOYOTA COROLLA 18OO                            |
 | _ | _     080900    TOYOTA COROLLA                                 |
 | _ | _     081100    TOYOTA CONQUEST/TAZZ                           |
 | _ | _     081200    TOYOTA IMPORT                                  |
 | s | _     081300    TOYOTA COROLLA 180                             |
 | _ | _     081400    TOYOTA COROLLA RUN-X 140I                      |
 | _ | _     081450    TOYOTA COROLLA RUN-X 160I                      |
 | _ | _     081500    TOYOTA COROLLA RUN-X 180I                      |
 | _ | _     082000    TOYOTA CAMRY & MR2                             |
 | _ | PF4 to page back ENTER forward PF3 exit                        |
 | _ | PF2 Fran Codes     PF1 Family Select                           |
 | P | Reposition: Family ______ Page 2                MORE+-         |
 | R +--------------------------------------------------------------+
 +-----------------------------------------------+ ______________________

A Family code identifies a specific model range of the vehicle:
Eg. Mercedes Benz C Class
    BMW 3 Series
    Toyota Conquest/Tazz


 VMC-MAP1                 VEHICLE MODEL CODE ENQUIRY
     +--------------------------------------------------------------+
     |                                                              |
     | S    Model     Model Description               Status        |
     | _    081451    RUN-X 160I RT          J81      CURRENT       |
     | _    081461    RUN-X 160I RS          JJ1      CURRENT       |
     | _    081471    RUN-X 160I RX          J11      CURRENT       |
     |                                                              |

| s |                                                                    |
| _ | PF4 to page back ENTER forward PF3 exit PF2 Family Codes           |
| _ | Reposition: Model     ______ Page 1              ALL               |
| _ +--------------------------------------------------------------+
| _ | _     082000    TOYOTA CAMRY & MR2                                 |
| _ | PF4 to page back ENTER forward PF3 exit                            |
| _ | PF2 Fran Codes     PF1 Family Select                               |
| P | Reposition: Family ______ Page 2                 MORE+-            |
| R +--------------------------------------------------------------+
+-----------------------------------------------+ ______________________

The vehicle Model code relates to a specific vehicle within a model range.
Eg. BMW 318I Automatic Executive
    Toyota Run-X 160I RT

When new or used vehicles are brought into stock the correct model code must be selected to ensure
accuracy of invoicing and subsequent reporting and enquiry functions. The vehicle stocking routines
as well as stock search routines provide a search option which accesses information held on the
VMC.

New Vehicle Stock Controller               15                                March 2004
                               VSA – VEHICLE STOCK AVAILABILITY ENQUIRY


   VSA-MAP                          Vehicle Stock Availability Enquiry
                                    ----------------------------------

     Company Number                                 ____
     Family or Model Code (999999-All)              ______ +     M & M Code ________
     Price Range                 From               ______       to         ______
     Year Model Range            From               __           to         __
     Kilometres                  From               ______       to         ______

     Vehicles over                                  ___   days in stock

     New or Used Vehicles                           __    ( 13 OR 14 )

     Stock, Consignment or Transit                   _    ( S=In Stock
                                                            O=On Order / On Consignment
                                                            T=In Transit , A=All
                                                            B=Burchmores )

     Group , Division or Company                    _     ( 1=Group , 2=Division , 3=Company

     Region                                         ____ +

                    NEXT TRANSACTION ___ DATA      ______________________________

The VSA transaction is used to check the availability and/or status of a specific vehicle within the
McCarthy Group. Searches can be done within the entire McCarthy Group, within a Division or
within a specific Company.
The price range, year model range and/or kilometers selections are primarily used by pre-owned
vehicle departments. It is however not always recommended to enter specific kilometer readings or
selling prices as the search is then restricted within these parameters and slight variations will not
be displayed.

An enquiry may be done on all used vehicles by entering 999999 in the model code field.

The available regions that can be included when searching for stock are displayed by pressing PF7.




New Vehicle Stock Controller                  16                             March 2004
                               VSA - VEHICLE STOCK AVAILABILITY ENQUIRY

VSA-MAP                           Vehicle Stock Availability Enquiry
                                    ----------------------------------

     Company Number                       ____
     Family or Mo +--------------------------------------------------------------+
     Price Range ¦                                                               ¦
     Year Model R ¦     REGION CODE          DESCRIPTION                         ¦
     Kilometres   ¦                                                              ¦
                  ¦   _      2431      GAUTENG REGION                            ¦
     Vehicles ove ¦   _      2432      PRETORIA REGION                           ¦
                  ¦   _      2433      MPUMALANGA REGION                         ¦
     New or Used ¦    _      2434      KWAZULU NATAL REGION                      ¦
                  ¦   _      2435      PIETERMARITZBURG REGION                   ¦
     Stock, Consi ¦   _      2436      WESTERN CAPE REGION                       ¦
                  ¦                                                              ¦
                  ¦                                                              ¦
                  ¦                                                              ¦
                  ¦                                                              ¦
     Group , Divi ¦                                                              ¦
                  +--------------------------------------------------------------+
     Region                               ____ +

                    NEXT TRANSACTION ___ DATA         ______________________________

VSA-MAP3                               Vehicle Stock Availability

   Make of Vehicle : COROLLA 160I GL P/S GKC
    Ref.                                           Days In                  Incen
    No Stock No. Colour Accessories       Price Year Stk Kms H/Coy Salesman tive
     1 914313983 / MONZA RED / VALET/ 46500 1994 35 66238        9
     2 13614006093 / SILVER /             45000 1994 109 70000 136
     3 28214246725 / SILVER / CHECK &         1 1994 76 112000 282
     4 314244646 / METALLIC / OTHER O         1 1995 110 62600   3
     5 914311034 / ALASKA WHT / ROADW 49500 1995 94 29286        9
     6 1914245989 / WHITE / OTHER OTH 39000 1995       6 49200  63 MJS
     7 1914245997 / RED /                 39000 1995   6 53535  63
     8 1914246004 / WHITE /               39000 1995   6 48841  19
     9 2014273383 / ALASKA WHI / OTHE 47000 1995 74 52000       20
    10 2014273391 / BR.BLUE/AL / ROAD 47000 1995 74 37500       20
    11 16814119463 / AZURE / BL / OTH 39075 1995       5 77839 168
    12 27214489171 / MONZA RED /              1 1995 11 42000 272
    13 16414280216 / MONZA RED / SPRI 56950 1995 125 38650      93
    14 10814062857 / FLINTLOCK / FITT 55995 1995 109 22000 108
                                  Line Number
    15 17014198327 / ALASKA WHI /         45000 1995 25 85000 170

   Input Ref.No. for Further Details 15                 PF4 - Page Back   PF1 - VMA   PF2 - VME
                                                                          PF3 - VMX
                   NEXT TRANSACTION      ___   DATA    ______________________________


The above details are displayed. If the vehicle is sold then the salespersons initials are displayed.




New Vehicle Stock Controller                   17                               March 2004
   VSA-MAP4                          Vehicle Stock Availability
                                        Unit Selected Detail

   Stock Number                000914313983
   Company      0009           OLYMPIC TOYOTA PINETOWN
                                159 OLD MAIN ROAD
                                 PINETOWN
   Phone No.                   031-376271
   Description                 COROLLA 160I GL P/S GKC                1994
   Colour and Trim             MONZA RED /B
   Accessories                 VALET/STEAM ROADWORTHY CH
   Kilometres                  66238
   Price                          46500
   Location                    OLY PTN
   Location Date               130197
   User Status
   User Status Date
   Customers Name
   Salesman
   Days in Stock               35
   Status                      IN-STK

                    NEXT TRANSACTION ___ DATA ______________________________

More detailed information pertaining to a specific vehicle as well as the dealer name and telephone
number where the vehicle is located, can be viewed by entering the line number of that vehicle in the
relevant field.


When an offer to purchase is captured, the user status and salesman fields are automatically
updated. Updating these fields before the offer to purchase is captured on the system is done via the
VMA routine.




New Vehicle Stock Controller               18                                March 2004
                                     VME - VEHICLE MASTER ENQUIRY


   VME-MAP1                              VEHICLE      MASTER       ENQUIRY

                   Stock Number            024913101498                        Or

                   Registration No.        __________                         Or

                   Engine Number           ____________________               Or

                   Chassis Number          ____________________               Or

                   Body Number             ____________________               Or

                   VIN Number              ____________________               Or

                   Register Number         ____________________               Or

                   Invoice Number          _282      _____     B               OR

                   Factory Ref No.         __________

                   Company Number          ____              ( Optional )

 N B If the company number is input then the details for the given company will be
displayed.If left blank the latest details will be displayed.
  Next Transaction ___ Data ________________________________________



   VME-MAP2           Vehicle Inventory MASTER          Enquiry on Stock Number 0249-13-101498

       Description 2004 PRADO NG VX 4.0V6 4A 8S 98U       Model Code 087231
 Holding Coy     0282                       Vehicle is      IN STOCK
 Colour/Trim     WHITE PEARL*IVRY LT        DAYS IN STOCK 23
 Accessories     NUMBER PLATES CARPET       Kilometres
 Registration    TLS*282***                 Purchase Date 19/01/04
 Engine Number 1GR0115029                   Purchase Coy    0282
 Chassis Number JTEBU25J400027207           Purchase From TSA
 Body Number     98U027207                  Purchase Price 376331.00    (ACTUAL)
 VIN Number      230073                     Accessories     2195.60
 Register No.    *0272*                     Reconditioning
 Warranty No.    162051                     Revaluations
 Factory Ref.    162051                     Markdowns
 Pre-Delivery    INCOMPLETE                 Total Cost      378526.60   Acc. Sales
 P/D Ref.No.     0000 - 00000               Sales Value
 Radio Number    190104                     Retail Price
 Filing Ref.No. 01498                       Discount                    M-M Value
 Customer Name J WILLIAMS                   Fact.Disc/Rbt
 Sales Company                              Reserve Price
 OTP Ref.No.     0282 - 00280F              Profit                      DIC Value
 Sale/GL Date                               Profit %
              NEXT ___ DATA ________________________________________

                           PF2-VTE    PF3-VHS     PF5-BOT      PF6-VXE       PF8-VMA   PF10-RESTART


The VME displays detailed information relevant to a vehicle, e.g. whether the vehicle is in stock or
sold, the cost price, the sales invoice number etc.



New Vehicle Stock Controller                    19                                      March 2004
VXE                  VEHICLE INVENTORY - ACCESSORY ORDER INQUIRY
 COMPANY NO.    0168       STOCK NUMBER   0168-13-225111       STATUS: SOLD
 DESCRIPTION    2004 - TAZZ 130             SALES REF: 13803B SELLING COY: 0168
 TOTAL ACCESSORIES 14300.82                   4700.00 (PROV)      9600.82 (ACTUAL)
 TOTAL RECONDITION 0.00                          0.00 (PROV)         0.00 (ACTUAL)
      |       | SUPP. |       | SALE    |  PROV . |    ACTUAL   |    CODE &
 COY. | ORDER | REF.NO | SUP| REF.NO |     VALUE   |   VALUE    | DESCRIPTION
 _____|_______|________|____|________|___________|____________|________________
 0168 | 11505 | 95567I | 60 | 13803B |       78.00 |      79.80 | 019 NUMBER PLAT
 0168 | 11506 | 93211R | 70 | 13803B |     1224.00 |    1440.31 | 121 CD PLAYER
 0168 | 11507 | 93211R | 70 | 13803B |      726.00 |     928.75 | 041 ALARM/IMMOB
 0168 | 11508 | 11508O | 08 | 13803B |     1100.00 |            | 158 TINTED WIND
 0168 | 11509 | 93211R | 70 | 13803B |      312.00 |     653.16 | 133 CENTRAL LOC
 0168 | 11510 | 95577I | 60 | 13803B |      141.00 |     124.29 | 014 CARPET / MA
 0168 | 11511 | 11511O | 08 | 13803B |     3600.00 |            | 114 LEATHER
 0168 | 11579 | 93449R | 70 | 13803B |     5878.00 |    6155.51 | 001 AIRCONDITIO
 0168 | 11642 | 95582I | 60 | 13803B |      295.00 |     219.00 | 128 EMERGENCY K
      |       |          |    |         |          |            |
      |       |          |    |         |          |            |
      |       |          |    |         |          |            |
      |       |          |    |         |          |            |
           NEXT TRANSACTION       DATA
                        PF1-VME PF2-VTE PF3-VHS PF8-VMA

Function keys are available to flip from the VME screen to other more detailed enquiries e.g. the total
value of all accessories fitted to a vehicle will be displayed on the „VME‟ screen, but by using the F6
key, these accessories are itemized


The supplier reference number column displays the order number until such time that the creditors
invoice is processed. As soon as this happens a value will be displayed in the „actual value‟ column.
This value is always exclusive of VAT.


A „60‟ in the supplier column is an indication that the order has been issued to the parts department,
„70‟ to the service department and „08‟ to an outside supplier.


If the vehicle has been transferred within the group and you wish to see all reconditioning and
accessory items which were processed by a company that is not the current holding company,
enter the company number in the "order company number" field on the input screen.




New Vehicle Stock Controller              20                                 March 2004
F2 or VTE routine:-

VTE-MAP3              V E H I C L E        I N V E N T O R Y      S Y S T E M

             TRANSACTION              ENQUIRY    FOR STOCK NUMBER    012513151372
   COY. REF. NO. DATE                 GL COY.    LEDGER CODE   VALUE    CST   DESCRIPTION
   ---- -------- ----                 ------     ----------    ------ ---     -----------
    0246 31095H 031095                 0299      29151400     1439.95        REVALUATION
    0299 63927O 041095                 0299      29151400     1580.00 (P) MAG WHEELS




                 NEXT TRANSACTION ___   DATA ______________________________
                              PF1-VME PF3-VHS PF6-VXE PF8-VMA

F3 or VHS routine:-

VHS           V E H I C L E     I N V E N T O R Y     S Y S T E M
                ---------------------------------------------------
              HISTORY   ENQUIRY   FOR   STOCK NUMBER : 012513151372
              -------------------------------------------------------
   ****** P U R C H A S E S *********** ¦    ******** S A L E S ****************
                                         ¦
    DATE REF.NO COY. L/CODE       VALUE ¦ DATE REF.NO COY. L/CODE         VALUE
   070895 31474C 0125 29151400    86878 ¦ 180995 03759T 0299 29151400     86878
   180995 03759T 0299 29151400    86878 ¦ 000000 00000 0000 00000000
                                         ¦
                                         ¦
                                         ¦
                                         ¦
                                         ¦
                                         ¦
                                         ¦
                                         ¦
                                         ¦
                                         ¦
                                         ¦
                                         ¦
             NEXT TRANSACTION ___ DATA ______________________________
                        PF1-VME PF2-VTE PF6-VXE PF8-VMA




New Vehicle Stock Controller                    21                         March 2004
                          F8 or VMA - VEHICLE STOCK MASTER AMENDMENTS
VMA-MAP1                            VEHICLE STOCK MASTER AMENDMENTS


 This routine enables you to amend memorandum item fields on the Vehicle Master



     Type :                    1   Single Vehicle Amendment

                               2   Multiple Location and/or Location Date

                               3   Multiple Amendment to Status ,Date ,Company,
                                   Customers Name and Salesman Number

                               4   Multiple Location and or Location Date            (Factory Ref. No )

                               5   Multiple Location and or Location Date            (Bodynumber)

                                   Enter Type Required      _
                                   -------------------


   NEXT TRANSACTION ___                             DATA ______________________________


All details recorded against a vehicle will print on the stock sheets. There are certain details which
may need to be changed periodically. The „VMA‟ routine is used for this purpose. It has two options:-

SINGLE VEHICLE AMENDMENT - will allow almost any of the details recorded against a particular
vehicle to be amended.

VMA-MAP6                            VEHICLE STOCKMASTER AMENDMENTS
                                      ------------------------------



                   Stock Number            012513151372                   or

                   Registration No.        __________                     or

                   Engine No.              ____________________           or

                   Chassis No.             ____________________           or

                   Body No.                ____________________           or

                   Factory Ref No.         __________                     or

                   VIN Number              ____________________           or

                   Register Number         ____________________


  NEXT TRANSACTION         ___              DATA    ______________________________




New Vehicle Stock Controller                   22                                    March 2004
VMA-MAP4                           VEHICLE STOCK MASTER AMENDMENTS

                                       Stock Number    012513151372

 Description                    BMW 316I M E36    4D
 Colour and Trim                OXFO/T.GREY LTH/CBM/ Accessories       PAB MAG WHEELS___________
 Location                       S/TON-12_______       Date             ______
 Status                         0299___________       Date             180995
 Salesman No                    162514                Cust. Name       I & J_______________
 Factory Ref. No                331474____            Body Number      0AH07078____________
 Engine Number                  0030B423____________ Chas.Number       0AH07078____________
 VIN Number                     ABMCA98020AH07078___ Register No.      ____________________
 Retail Price                   0.00_____             Fact.Incent.     0.00_____
 Misc. Expenses                 0.00_____             Radio No.        ______
 Payment Due Date               ______                Paid Date        ______
 Warranty No.                   __________            Alloc. Coy.      0___
 Pre-Delivery Type              1_                    1st Reg.Date     ______
 Registration No                __________            Bought From      BMW SA______________
 Date (Group)                   070895                Date (Div.)      070895
 Inv.Not Processed              NO_ ( Yes or No N.B. Blank will be     treated as no )

                    NEXT TRANSACTION ___ DATA ______________________________
                               PF1-VME PF2-VTE PF3-VHS PF6-VXE

MULTIPLE MASTER AMENDMENT - where there are multiple location or status changes to be made,
these may be done on a single screen, however only specific fields may be updated.

VMA-MAP7                       Multiple Vehicle Stock Master Amendments
                                 ----------------------------------------



                 Please Enter the Stock Numbers to be amended


                                012513151372
                                ____________
                                ____________
                                ____________
                                ____________
                                ____________
                                ____________
                                ____________
                                ____________
                                ____________




   NEXT TRANSACTION              ___         DATA     ______________________________




New Vehicle Stock Controller                    23                             March 2004
MUTLIPLE LOCATION AMENDMENTS:-

VMA-MAP2                       Multiple Vehicle Stock Master Amendments
                                 ----------------------------------------



               Stock Number or
               Factory Ref. No.             Location                     Date
               ----------------             ---------------              ------

               012513151372                 S/TON-12_______              000000
                                            _______________              ______
                                            _______________              ______
                                            _______________              ______
                                            _______________              ______
                                            _______________              ______
                                            _______________              ______
                                            _______________              ______
                                            _______________              ______
                                            _______________              ______



   NEXT TRANSACTION              ___        DATA     ______________________________


MULTIPLE STATUS AMENDMENTS:-
VMA-MAP3                        Multiple Vehicle Stock Master Amendments
                                  ----------------------------------------



      Stock                                        Status   Alloc   Salesman
      Number                   Status              Date      Coy     Number      Customers Name
      ------                   ------              ------   -----   -------     ---------------

   12513151372   0299                              180995   0       162514     I & J
   0                                               0        0       0
   0                                               0        0       0
   0                                               0        0       0
   0                                               0        0       0
   0                                               0        0       0
   0                                               0        0       0
   0                                               0        0       0
   0                                               0        0       0
   0                                               0        0       0
NEXT TRANSACTION                           DATA




New Vehicle Stock Controller                  24                                  March 2004
                               VIT - INTER-COMPANY VEHICLE TRANSFER

VIT-MAP2              V E H I C L E     I N V E N T O R Y     S Y S T E M
                               INTER-COMPANY    VEHICLE    TRANSFER
                               ------------------------------------

        STOCK NUMBER                                 012513151372
        CURRENT HOLDING COMPANY                      0299
        NEW HOLDING COMPANY                          ____
        DATE OF TRANSFER                             ______
        REFERENCE NUMBER                             0299-00001 T

        VALUE EXCL. V.A.T.                           86878.00_
        PRE-DELIVERY                                 _________

        LOCATION                                     _______________
        ALLOCATED COMPANY
        DEPARTMENT (USED VEHICLES ONLY)               ____

        PRINTER                    1907   COPIES      1
        TRANSFER REMARKS           __________________________________________________
                                   __________________________________________________
                                   __________________________________________________
                                   __________________________________________________
                                   __________________________________________________
   NEXT TRANSACTION              ___           DATA ______________________________

This routine is used for all inter-company and inter-divisional vehicle transfers as these are not
recorded as sales.

The following fields are mandatory:
1. Stock number
2. Current holding company
3. New holding company

The following fields are optional

1. Date of transfer - If left blank then the current date is assumed.

2. Value - new vehicles are always transferred at the book value whereas used vehicles can be
   transferred at a negotiated value.

3. Location - The new location can be entered e.g. company number.

4. If a pre-delivery service was carried out on a new vehicle then the value to be charged to the
   receiving branch should be entered.

5. Department (Used Vehicles only) – In dealerships where vehicles inventories are
    split then the correct department may be stipulated e.g. Volkswagen (50) and Audi (51)

The sending and receiving company's inventory accounts are credited and debited respectively.

If any accessories were fitted to the vehicle, a window will display a list of these accessories as a
warning before the transfer is completed.




New Vehicle Stock Controller                 25                             March 2004
VIT-MAP1              V E H I C L E     I N V E N T O R Y     S Y S T E M
                               INTER-COMPANY    VEHICLE    TRANSFER
                               ------------------------------------

        Stock Number                                  012513151372

      Reprint                              N
          +------------------------------------------------------------+
          ¦   BE AWARE OF THE FOLLOWING ACCESSORIES ON THIS VEHICLE    ¦
          ¦ COY. REF. NO. DATE           VALUE   CST   DESCRIPTION     ¦
          ¦ ---- -------- ----           ------ ---    -----------     ¦
          ¦ 299     63927  041095       1580.00 (P) MAG WHEELS         ¦
          ¦                                                            ¦
          ¦                                                            ¦
          ¦                                                            ¦
          ¦                                                            ¦
          ¦                                                            ¦
          ¦                                                            ¦
          ¦                                                            ¦
          ¦                                                            ¦
          ¦                                                            ¦
          +------------------------------------------------------------+
   NEXT TRANSACTION    ___          DATA ______________________________

The computer will generate a transfer release note.




New Vehicle Stock Controller              26                           March 2004
               McCarthy Wholesale Used Vehicle Channel
                               New and Used Vehicle Invoicing Clerks

                                     VIC Invoicing routine

Step 1 - Information capture for Wholesale Trade-in vehicles
When completing the VIC routine in order to process a pro forma or tax invoice, it is compulsory to record the
vehicle information for all wholesale used vehicles traded in, as follows:


-         The VAL Number
-         The highest Trade Cover Price obtained
-         The covering Trade Dealers name




                                    Used Vehicle Sales Managers

                               VWL Wholesale Pool routine

Step 2 - View and select suitable In transit wholesale vehicles
The VWL routine allows assigning of wholesale vehicles which can be selected and viewed on your desk top
using your own individual profile, for vehicles entered onto the system the previous day

Step 3 - Vehicle and stocking dealer information
By entering a ‘D’ opposite the selected suitable vehicle, more information is displayed together with the sales
managers office and cell phones numbers

Step 4 - Assign selected suitable In transit wholesale vehicles
After contacting the Sales Manager concerned to confirm the vehicle details, the vehicle can be assigned by
marking the assigned box provided, which then matches the listed price and assigns
the vehicle to the purchasing dealer. The assigned vehicle is then immediately removed from the In transit listing
and transferred to the purchasing dealers assigned vehicles In transit list

Step 5 - Keep track of In transit wholesale vehicles assigned to you
A ‘vehicles assigned’ routine is provided where you can enter the expected arrival date and when the vehicles
assigned listing is updated each day the earliest arrival date will appear at the top of your list. The tracking of
outstanding and received documentation can also be monitored on this routine




New Vehicle Stock Controller                    27                                       March 2004
              VSU - VEHICLE STOCK MASTER UPDATES AND AMENDMENTS


 VSU-MAP1                       V E H I C L E   I N V E N T O R Y   S Y S T E M
                                -----------------------------------------------
                                   VEHICLE STOCK MASTER UPDATES AND AMENDMENTS
                                   -------------------------------------------

                               Holding Company          173_         Date into Stock 20304_
                               Stock No.                ____________ Model Code      ______ +
                               Enter Action Code        ___
                               Mead & McGrouther Code   ________ +

                               --------------------------------------------------

 Action Codes                  CHG = Master Amendment            TON = Take on (NEW)
                                                                 TOU = Take on (USED)
                               GRV = Goods Received              REV = Reverse of GRV

                               ORD = On Order (NEW)              ORU = On Order (USED)
                               SIT = Stock in Transit            RIT = Reverse in Transit

                               ROD = Reverse On Order            RON = Reverse Consignment Stock
                               CNU = Consignment (USED)          CNR = Reverse Consign. & Retain

                               NEXT TRANSACTION    ___ DATA   ______________________________

This transaction places vehicles on order, in transit or in stock (at the provisional cost held on the
model code if no supplier‟s invoice is available).
If the supplier‟s invoice is available at the time of stocking a vehicle then the "VCU" routine must be
used. These are the only two routines that can be used to "Stock" a new vehicle. The screen
presentation for the VSU is as follows:-

Holding company - This will be the company number of the dealership stocking the vehicle.

Date into stock - If you are recording a vehicle 'ON ORDER' enter the expected date of arrival.
However if you are stocking the vehicle use the actual date of receipt.

Stock No - When the vehicle is first recorded as 'ON ORDER' or 'IN TRANSIT' a stock number is
generated, therefore in these instances a stock number is not required, however it will be necessary
to enter the stock number when using certain of the action codes.

Model Code - The model code must be entered if you cannot quote a stock number (see VMC routine
for valid model codes).

Mead & McGrouther Code – Only one code can be input either the model code or the M& M code. The
M&M code is used more extensively for used vehicles. If the M&M code is used it must be valid and
also linked to a McCarthy model code.

Enter Action Code - Select one of the following codes:-

CHG - Alter or amend any of the allowable stock master fields.

TON/TOU - TON and TOU are only ever used to "TAKE-ON" the stock of a new acquisition and you
will have to contact Comparex Africa before you can use it.

GRV - Use if you are bringing the vehicle into stock at the provisional cost i.e. if the
supplier‟s invoice is not available.

New Vehicle Stock Controller                      28                           March 2004
REV - Will reverse the GRV action and delete the stock master providing the vehicle is still at the
provisional cost and no accessories have been processed to the vehicle.

ORD/ORU/SIT = These action codes will create masters with the minimum details and will flag
them as being 'on order' or 'in transit' respectively, a stock number will be generated but no
financial entries will be generated.

ROD/RIT - These action codes reverse and delete the records created by the ORD/ORU (on
order) or the SIT (in-transit) codes.

The action codes FFP to CNR are not available.




New Vehicle Stock Controller            29                                March 2004
 VSU-MAP6                      V E H I C L E   I N V E N T O R Y   S Y S T E M
                               -----------------------------------------------
                                 VEHICLE STOCK MASTER UPDATES AND AMENDMENTS

                                     Vehicle Stock Number   017313378661

Colour and Trim                 ____________________        Accessories    ____________________
Location                        _______________             Date           ______
Status                          _______________             Date           ______
Salesman No                     ______                      Cust. Name     ____________________
Factory Ref. No                 __________                  Register No.   ____________________
VIN Number                      ____________________        Body Number    ____________________
Engine Number                   ____________________        Chas.Number    ____________________
Retail Price                    __________                  Fact.Incent.   _________
Cost Price                      __________
Payment Due Date                ______
Effective Date                  ______
Factory Inv.No.                 __________                  Warranty No. _______________
Ex Dealer                       ___          (YES/NO)       Model Year   ____
Allocated Coy.                  ____
Bought From                     ____________________

 NEXT TRANSACTION ___ DATA               ______________________________

A further screen will be presented for updating the details of the vehicle e.g. engine number,
chassis number, Body no., colour etc.




New Vehicle Stock Controller                   30                             March 2004
    VCU - VEHICLE STOCKMASTER AND CREDITOR UPDATES/AMENDMENTS
                     (SUPPLIER’S INVOICE AVAILABLE)
VCU-MAP5              V E H I C L E   I N V E N T O R Y   S Y S T E M
                        -----------------------------------------------
                      VEHICLE STOCKMASTER AND CREDITOR UPDATES/AMENDMENTS
                      ---------------------------------------------------

                   Holding Company            ____               Date Into Stock   ______

                   Stock Number               ____________       Model Code   ______ +

                   Invoice/                                      0 = Invoice
                   Credit Note Flag           _                  1 = Credit Note

                   Type of Cost               _                  1 = Unit Cost
                                                                 9 = Additional Cost

                   Vat Indicator              _ I - Inclusive    N - No Vat
                                                E - Exclusive
                                                (Credit Notes must be Exclusive)
     -----------------------------------------------------------------------------
     FOR NEW VEHICLES, ENTER MODEL CODE ELSE,
     FOR 'IN STOCK' OR 'IN TRANSIT' VEHICLES, ENTER STOCK NUMBER

     NEXT TRANSACTION              ___ DATA       ______________________________



   VCU-MAP1                    Vehicle Stock Master and Creditor Updates

  Stock Number       17313378696       Model Code: 81104
 Creditor No.        ____________ +    Inv.Ref.     ______ Filing Ref. _____
 Doc. Process(Y/N) _                   Date         ______
 VAT Indicator       E ( I = Inclusive    E = Exclusive    N = No VAT )
 VAT Value           _________ ( For Exclusive Only ) Total Inv Value __________
 Rust                _________   Pre-Delivery    _________ Petrol        _________
 Not Taxable         _________                   Accessories Total       __________
 Colour and Trim     ____________________        Accessories ____________________
 Location            _______________             Date          ______
 Status              _______________             Date          ______
 Salesman No         ______                      Cust. Name    ____________________
 Factory Ref. No     __________                  Body Number ____________________
 Engine Number       ____________________        Chas.Number ____________________
 VIN Number          ____________________        Register No. ____________________
 Retail Price        _________                   Fact.Incent. _________
 Floor Plan Date     ______                      Consig.Date ______
 Factory Inv.No.     __________                  Warranty No. _______________
 Ex Dealer           ___          (YES/NO)       Model Year    ____
 Allocated Coy.      ____ Effect Date ______ Bought From ____________________
 Payment Due Date    ______ Paid Date ______ VAT Reg. No. ________________
      NEXT TRANSACTION ___ DATA ______________________________


This routine must be used to stock a vehicle when you have the supplier‟s invoice or if the vehicle
has already been recorded as "ON ORDER" or "IN TRANSIT", in which case the provisional cost
generated by the „VSU‟ will be reversed and the creditor‟s account will be updated.
If the vehicle has already been recorded as "ON ORDER" or "IN TRANSIT" then enter the stock
number that was allocated otherwise enter the model code.
 The invoice cost must be entered which will be debited to the vehicle inventory account and credited
to the supplier‟s account.

New Vehicle Stock Controller                        31                             March 2004
If there are values entered in the pre-delivery or petrol fields these values will be generated to the
following accounts:-

   Petrol                = DD-FF-734-0 (dd=department and ff=franchise)
   Pre-delivery          = 29-00-157-0

Additional cost (TYPE '9') must only be used to adjust or amend the original unit cost. If the
vehicle is still in stock this value will increase the inventory, if the vehicle is sold then the entry will
be posted to the cost of sales account.




New Vehicle Stock Controller                  32                                 March 2004
                          VRS - VEHICLE INVENTORY SYSTEM
                  REPORT SELECTION STOCK SHEET PARAMETER UPDATE



 VRS-MAP1                      VEHICLE INVENTORY SYSTEM - REPORT SELECTION

                                             Company 173_

                                   Report Type __ + Press Pf7 for Help
   01   -   Stocksheets
   02   -   Accessory
   03   -   Sales Performance / D.O.C.'s
   04   -   Sales History
   05   -   General
   06   -   Mechani Cover
   07   -   C.P.S.
   08   -   Comprehensive Insurance
   09   -   D.L. Petroleum
   10   -   International Underwritters
   11   -   Marketing Reports
   12   -   Burchmores
   13   -   Budget Related Reports
   14   -   Fleet Rebate
   15   -   Sales Diary Reports
   16   -   Valuations
   17   -   Accessory Download for Marketing
                 NEXT ___ DATA ________________________________________

All vehicle related reports are available via the „VRS‟ routine including the stocksheets, of which
there are several variations.


Parameters are set up to request the printing of stock sheets. There are various print selections
available eg. „Now‟ or press PF7 for list. The stock sheet will automatically print on the set date or
every month end until such time as the request is deleted, whereas the 'now' and 'ton' parameter will
produce one stock sheet only and then delete the request.




New Vehicle Stock Controller                 33                              March 2004
                                             STOCK SHEETS

   VRS-MAP2                    VEHICLE INVENTORY SYSTEM - REPORT SELECTION

        Company 0173 Report Stocksheets

     Action I      +    A=Amend, D=Delete, E=Enquiry, I=Insert, L=List Requests
     Print    NOW +     NOW, TON, DAI, MON..SAT, 01..31, VEH=Vehicle Monthend
     Printer 126_ +         ( 999 Countdown )            END=Parts Monthend
 *---------------------------- Available Reports --------------- Page 1 Of 2 -*
    Selection    Report       Description
        _        DCSVBL       Vehicles Allocated to Burchmores
        _        DCSVCR       Stock Count Discrepancy
        _        DCSVSB       Salesman Stock Sheet
        X        DCSVSH       Detailed Stock Sheet
        X        DCSVSR       Selective Stock Sheet
        _        DCSVOP       Overage Vehicles
        _        DCSVSG       New and Used Vehicle Stock Summary Report
        _        DCSVUB       Buyouts
        _        DCSVAA       Asset Analysis New/Used/Budget Returns
        _        DCSVOS       Used Vehicles in Stock


                           Pf2 - Que Pf3 - Reselect Pf4 - Previous Page
                      NEXT ___ DATA ________________________________________

The most commonly used by stock controllers are the :

„DCSVSH‟ – detailed stock sheet
„DCSVSR‟ – selective stock sheet.
 All information pertaining to a vehicle is printed on the report.

The „DCSVSB‟ - salesmen stock sheet is usually used by the sales staff, as no cost prices are printed
on this report.




New Vehicle Stock Controller                 34                              March 2004
                                 VSH - DETAILED STOCK SHEET


   VVM-MAPW                    ***    INSERT REPORT DCSVSH         ***                 Company 0173

 Report Description             Detailed Stock Sheet
 Requested to Print             NOW + By R BUTLER___________ on 02/03/04 at 11:39
 Printer Number                 6079 +
 Number of Copies               1_

 *-------------------------- Input    Parameters ----------------------------*
               Company                        ____
               Coy/Div/Mult/Structure         _      ( C/D/M/S )
                          Select Multiple Companies
               ____ ____ ____ ____ ____ ____ ____ ____ ____ ____

                    New/Used/Both                   _      ( N/U/B    )
                    Detailed Stock Sheets Required _       ( Y/N      )
                    In Stock                        _      ( Y/N      )
                    In Transit                      _      ( Y/N      )
                    On Order                        _      ( Y/N      )
                    Summary Required                _      ( Y/N      )
                    Allocation Company Number       ____   ( Optional )
                    Department/Franchise            ___    ( 50/51/52 Used
                                    PF3 - Reselect         ( 03/08/15 etc New
             Next Transaction : ___    Data : ______________________________


Stock sheets can be printed for vehicles held by either your company, the entire division, multiple
companies or by structure.

The option exists to extract a report for only New or Used vehicles or Both.

DETAILED STOCK SHEETS. Will show all information related to the vehicles held in stock and will
print in model code sequence.

SUMMARY AT END OF STOCK SHEET. Will produce only totals in a summary format.

DEPARTMENT/FRANCHISE – An extract may be done for a specific department e.g. a used vehicle
stock sheet can be requested for just department 51.
In cases where a dealership has more than one new vehicle franchise then the stock sheet may be
extracted by entering the relevant franchise code. E.g. Nissan 17 and Alfa 14.




New Vehicle Stock Controller              35                                   March 2004
                                 VSR - SUMMARY STOCK SHEET


   VVM-MAPR                    ***     INSERT REPORT DCSVSR           ***                Company 0173

 Report Description             Selective Stock Sheet
 Requested to Print             NOW + By R BUTLER___________          on 02/03/04 at 11:59
 Printer Number                 6079 +
 Number of Copies               1_

 *--------------------------           Input     Parameters      ----------------------------*

   Company                ____
   New/Used/Both          _      (N/U/B)   Coy/Div/Reg/Struct _      (C/D/R/S)
   Allo Company           ____
   Status Of              _______________ Location Of         _______________
   Days in Stock          ___              Coy/Div/Grp        _      (C/D/G)
   Salesman/All=99        ______           Sold This Month    _      (Y/N)
   Factory Incentive      _      (Y/N)     Del. Not Inv.      _      (Y/N)
   Model/Fam Code From    ______           Model/Fam Code To ______
   Print Sequence _ 1 Stock Number     2 Body Number       3 Engine Number
                     4 Chassis Number 5 Factory Ref. No. 6 Registration No.
                     7 Days in Stock 8 Model/Description 9 Ascending Prices
   Report Required on 80 Columns _ (Y/N) Total Value Only _          (Y/N)
                        PF3 - Reselect
 Next Transaction : ___     Data : ______________________________

This routine allows stock sheets to be printed in almost any format and to be extracted with almost
any selection.

If the „status‟ and „location‟ fields are being updated, stock sheets for vehicles at a specific location or
with a specific status may be printed.




New Vehicle Stock Controller                36                                   March 2004
                        VSC - VEHICLE INVENTORY SYSTEM STOCK COUNT
VSC-MAP             V E H I C L E     I N V E N T O R Y     S Y S T E M
                      ---------------------------------------------------
                                     STOCK      COUNT
                                     ----------------


               ENTER STOCK COUNT METHOD             _   1..   STOCK   COUNT   BY   STOCK NUMBER
                                                        2..   STOCK   COUNT   BY   BODY NUMBER
                                                        3..   STOCK   COUNT   BY   REGISTRATION NUMBER
                                                        4..   STOCK   COUNT   BY   CHASSIS NUMBER




   NEXT TRANSACTION            ___               DATA   ______________________________




VSC-MAP1            V E H I C L E     I N V E N T O R Y     S Y S T E M
                      ---------------------------------------------------
                                     STOCK      COUNT
                                     ----------------

             COMPANY NUMBER          0125   NEW OR USED VEHICLES      13    * NEW=13      USED=14 *

                    STOCK NUMBER                                           STOCK NUMBER
                    017313366973                                            ____________
                    ____________                                           ____________
                    ____________                                           ____________
                    ____________                                           ____________
                    ____________                                           ____________
                    ____________                                           ____________
                    ____________                                           ____________
                    ____________                                           ____________
                    ____________                                           ____________
                    ____________                                           ____________
                    ____________                                           ____________
                    ____________                                           ____________
                    ____________                                           ____________

   NEXT TRANSACTION            ___               DATA   ______________________________

This transaction allows you to enter the stock numbers of vehicles that have been physically
counted in your company. Once all the stock numbers have been entered the 'VCR' transaction must
be used to initiate the extraction and printing of the discrepancy report.

If the stock number company and the terminal company are the same then only enter the last six
digits of the stock number.

Warning messages will be given against discrepancies, if you are satisfied that your data is correct
then enter 'yes' to update computer records.




New Vehicle Stock Controller                   37                                    March 2004

								
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