DELEGATION OF FINANCIAL POWERS

					                             DELEGATION OF FINANCIAL POWERS
                               To Various Officers In The University

The University had adopted the Financial Code on March 22nd, 1991. The Delegation of Financial
Powers was approved by the Board of Management in its meeting held in March, 1991. The first
revised Delegation was approved in its 66th meeting of the BOM held on 7th August, 2000. The
second revised Delegation of Financial Powers approved by the Board of Management in its 98 th
meeting held on 14th January, 2009 is as follows:-
(A) General Rules

The Board of Management is empowered vide Statute 7 (2) (O) of Statute of IGNOU to delegate
any of its powers to the Vice-Chancellor, Pro-Vice-Chancellors, Registrars, or Finance Officer or
any other Officer, employee or Authority of the University, or to a Committee appointed by it. The
exercise of these powers shall be subject to observance of the rules and regulations and general or
special, conditions prescribed or which may be issued by the Competent Authority. These will be
subject to the following conditions:-

( i)    A budget provision exists for meeting the expenditure in the financial year in which it is
        proposed to be incurred.

(ii)     No expenditure on a 'New Item' can be sanctioned without prior approval of Board of
         Management. No post can be created in the scale of pay which does not exist in the
         University.

(iii)    All purchases exceeding Rs.1.00 lakh shall be made through Central Purchase Unit under
          the Registrar (Admn.) except in the cases in which the User Divisions are specifically
         been authorised to make purchases or stores exclusively required by them.

         The following Heads of Divisions/ Centres/Units/Directors of Schools/ Regional Directors
         would process purchase proposals of the item(s) delegated under their respective jurisdiction
         as per the procedure prescribed in the Financial Code.

1.      Electronic Media Production Centre (EMPC)

         Purchase of equipment and consumables like video tapes, audio tapes, cassette cases, spares,
         acquisition of License(s), programmes, maintenance services, etc. required for EMPC
         ( including Gyan Vani/ Gyan Darshan).

2.       Computer Division

         Purchase of Hardware, Software, acquisition of Licenses, Maintenance Services, other
         related equipment and peripherals.

3.      School of Sciences

         Purchases of all items of laboratory equipment and consumable required for the School.

4.      Campus Maintenance Division (CMD)

         Purchase of items required for maintenance of Residential flats and office buildings,


                                                   1
         electrical items required for offices, like Air-conditioners, fans, lights, desert coolers,
         heaters, water filters etc. Purchase of Air-conditioners will require the approval of the Vice-
         Chancellor.

5.       Regional Services Division

         Purchase of items like TV Sets, VCRs, ACRs, Xerox Machines, Computer Stationery
         Peripheral and Software for Regional Centres and Study Centres.

         Delegation of financial powers to the functionaries of Regional Centres as approved by the
         BOM in its 89th meeting on the recommendations of the Finance Committee in its 53rd
         meeting is given in Schedule (4) (I). These powers are also applicable in the case of North
         Eastern Regional Centres.

         The Directors of Schools/ Heads of Divisions concerned will submit the proposals to the
         respective PVCs who will take further steps to accord approval/obtain approval of the
         Competent Authority.

(iv)     Heads of Divisions/Directors of Schools may purchase goods upto the value of 15,000/- on
         each occasion without inviting quotations or bids on the basis of certificate to be recorded in
         terms of GFR- Rule 145.

(v)      Purchases exceeding Rs.15,000/- and upto Rs.1.00 lakhs may be sanctioned by the Head
         of the Division/ Units or Directors of Schools on the recommendations of the duly
         constituted local Purchase Committee consisting of three members as decided by the HOD.
         The Committee will survey the market to ascertain the reasonableness of price, quality and
         specifications and identify the appropriate suppliers. The members of the Committee will
         jointly record a certificate in terms of GFR – 146.

(vi)     All purchases exceeding Rs.1.00 lakh should follow tender procedures as per Financial
         Code/Purchase Rules inforce.

(vii)    A) For cases other than Works: All cases of expenditure exceeding Rs.1.00 lakh and
         upto Rs.5.00 lakh shall be concurred by AR (Finance), cases exceeding Rs.5.00 lakhs and
         upto 10.00 lakhs shall be concurred by DR (Finance) and cases exceeding 10 lakh
         upto 25 lakh shall be concurred by JR (Finance) All cases exceeding Rs.25.00 lakhs will be
         concurred by FO. Same will be applicable for passing of bills also.

         B) For Works: All cases requiring VC's sanction will be concurred by the Finance
         Officer, PVC's sanction will be concurred by JR and CPO/C-CDU's sanction will be
         concurred by DR.

(viii)   A formal sanction for creation of posts or incurring of expenditure shall be communicated to
         all concerned indicating reference to the financial concurrence and existence of budget
         provision.

(B). Notwithstanding these delegations, in cases, where adequate competition does not exist or emergent
purchases are to be made expenditure is to be incurred in relaxation of the prescribed procedure, approval of
the Vice-Chancellor with the concurrence of Finance Officer will be necessary.



                                                     2
(C) Contingent or other expenditure of an unusual character or involving departure from any
general or special rule or order made by the BOM shall not be incurred nor any liability be
undertaken in connection therewith without the prior sanction of the BOM.

(D) The Heads of Divisions specified in the Schedules and the Drawing Officers in relation thereto
will be as follows:

Sl.       Expenditure relating to          Director/Head of              Drawing Officer
No.                                      Schools/Divisions/U
                                                  nit
1.    Common        services     General Registrar (Admn.)   Registrar (Admn.) or any other officer
      Administration      and    Central                     not below the rank of Assistant Registrar
      Purchase Unit.                                         nominated by him.
2.    Student       Registration      & Registrar            Registrar (SR&ED) or any other officer
      Evaluation Division                                    not below the rank of Assistant Registrar
                                                             nominated by him
3.    Material      Production      and Registrar            Registrar or any other officer not below
      Distribution division                                  the rank of Assistant Registrar
                                                             nominated by him
4.    STRIDE                             Director            Director or any other officer not below
                                                             the rank of Assistant Registrar
                                                             nominated by him
5.    Academic             Co-ordination Director            Director or any other officer not below
      Division                                               the rank of Assistant Registrar
                                                             nominated by him
6.    Campus Maintenance Division CPO/University             CPO or any other officer not below the
                                         Engineer            rank of Assistant Registrar nominated by
                                                             him
7.    CDU                                Chairman, CDU       Chairman or any other officer not below
                                                             the rank of Assistant Registrar
                                                             nominated by him.
8.    Horticulture                       Chairman,           Chairman or any other officer not below
                                         Horticulture        the rank of Assistant Registrar
                                                             nominated by him.
9.    Regional Services Division         Director            Director or any other officer not below
                                                             the rank of Assistant Registrar
                                                             nominated by him
10.   EMPC                               Director            Director or any other officer not below
                                                             the rank of Assistant Registrar
                                                             nominated by him
11.   Computer Division                  Director            Director or any other officer not below
                                                             the rank of Assistant Registrar
                                                             nominated by him
12.   Library and Documentation Librarian                    Librarian or any other officer not below
      Division                                               the rank of Assistant Registrar
                                                             nominated by him
13.   Planning and                       Director            Director or any other officer not below
      Development Division                                   the rank of Assistant Registrar
                                                             nominated by him
14.   Finance & Accounts Division        Finance Officer     FO or any other officer not below the

                                                3
Sl.             Expenditure relating to         Director/Head of                  Drawing Officer
No.                                            Schools/Divisions/U
                                                       nit
                                                                      rank of Asstt. Registrar nominated by
                                                                      him.
15.      Schools of Studies                    Director               Director or any other officer not below
                                                                      the rank of Assistant Registrar
                                                                      nominated by him
16.      Centre for Extension Education        Director               Director or any other officer not below
                                                                      the rank of Assistant Registrar
                                                                      nominated by him
17.      Projects sponsored by Govt. of Project Director              Project Director
         India or any other funding
         agency
18.      Regional Centres               Regional Director      Regional Director or any other officer
                                                               not below the rank of Assistant Registrar
                                                               nominated by him.
19.      Chair                            Head                 Head or any other officer not below the
                                                               rank of Assistant Registrar nominated by
                                                               him.
20.      Any                        other Head      of     the Director or any other officer not below
         Division/Chair/Centre/Unit to be Division/Chair/Centr the rank of Assistant Registrar
         notified from time to time       e                    nominated by him.

E.            Explanations

      (i)     Powers delegated to a lower authority can be exercised by a superior authority within
       that School/Division/Unit.


      (ii)       'Per annum in each case' in respect of recurring contingents expenditure means 'each type
                 of expenditure', i.e. if an authority is empowered to incur expenditure on repairs upto Rs.
                 10,000/- per annum in each case, it would be competent to incur expenditure on repairs
                 on any number of occasions subject to a limit of Rs.10,000/- during that year.


      (iii)      'Each case' in respect of non-recurring contingent expenditure means 'on each occasion'.
                 If on a particular occasion, a number of articles of furniture are to be purchased, the
                 powers of the sanctioning authority should be reckoned with reference to the total value
                 of articles like tables, chairs racks etc. constituting the furniture. The authority
                 empowered to incur expenditure on purchase of furniture to the extent of Rs.10,000/- in
                 each case, would be competent to purchase various articles of furniture not exceeding
                 Rs.10,000/- on each occasion.

              F. Powers to write-off Losses

(i)           The value of the stores shall be the “book value” where priced accounts are maintained and




                                                          4
“replacement value” in other cases.


(ii)    Value in “each case” is to be reckoned with reference to the total value of stores to be
        written off on one occasion. The term “each case” used in the Schedule in regard to write
        off of irrecoverable losses of stores, deficiencies and depreciation in the value of stores
        included in stock and other accounts, should be interpreted with reference to a given point of
        time. If on a particular occasion a number of items of stores are to be written off, the
        powers of sanctioning authority should be reckoned with reference to the total value of
        stores intended to be written off on that occasion and not with reference to individual
        articles constituting the lot. In this context, losses arising out of one incident should not be
        split up and written off separately on different dates in order to avoid sanction of the higher
        authority. Losses due to one specific cause like fire, theft, flood etc. should be written off
        at one time only. There is, however, no objection to losses arising out of more than one
        cause being written off at one time. The competence of the officer writing off the losses will
        depend on the amount written off each time.

(iii)   The power for “write off” of losses etc. are to be exercised in consultation with the Finance
        officer. If the Finance Officer finds that the loss reveals some basic defect in the rules or
        procedure, the amendment of which requires orders of higher authority, further necessary
        action shall be taken.


G.      All cases of purchase of goods and services involving financial implication above Rs.10 lakhs shall
        be placed in the Standing Purchase Committee constituted by the Board of Management.




                                                    5
                                                     SCHEDULE I

                                POWER TO CREATE SEASONAL/ CASUAL POSTS

Sl.              Nature of Posts                         Powers of Pro-
                                            Powers of Vice-                     Registrar           Remarks
No.                                           ChancellorVice-Chancellor         (Admn.)
                                                           concerned
1.        Seasonal/Casual      posts of Upto six months Upto        three          -         The appointment against
          ministerial and other staff for               months in each                       the posts will be at the
          seasonal/emergent work                        case.                                rates approved by local
                                                                                             administration



2.        Seasonal/Casual Group 'D' staff        -do-              -do-       Upto three               -do-
                                                                              months    in
                                                                              each case




                                                     SCHEDULE II

                                       CONTINGENT & MISC. EXPENDITURE

                                  (General Powers not specified in any other Schedule)

Sl. No.               Authority                                         Extent of Power
                                                    Recurring                        Non-Recurring
     1.            Vice-Chancellor           Upto Rs.2,00,000 per annum in each case  Upto Rs.10,00,000 in each case
     2.          Pro-Vice-Chancellor         Upto Rs.40,000/- per annum in each case   Upto Rs.2,00,000 in each case




                                                              6
                                                       SCHEDULE-III

                                              (COMMON TO ALL DIVISIONS)

Sl.     Item of Expenditure    Power of the     Power of        Power of       Power of       Power of           Remarks
No.                               Vice-        Pro-Vice- Registrar (Admn.) Heads of           Joint/Dy.
                                Chancellor     Chancellor     for common     Divisions/Dir Registrar
                                                                services       ectors of Admn. (I/c)
                                                                                Schools
1.    Advertisement Charges        -          Full powers (i)Full Powers for Upto           -               The expenditure is
                                                          advertisement      Rs.50,000/- in                 subject           to
                                                          approved by        each case                      guidelines issued
                                                          PVC/Committee      for Registrar                  from time to time
                                                          appointed for the (SRED) and
                                                          purpose            CPO

                                                           (ii) Upto
                                                           Rs.1,00,000/- in
                                                           each case in other
                                                           cases

2.    Electricity and water            -           -                -                 -       Full powers            -
      charges

3.    Fixtures and furniture       -           Full powers Upto Rs.2,50,000/-     -              -          Subject to the
      purchase (including                                  in each case                                     scales where
      clocks and call bells)                                                                                prescribed by the
                                                                                                            Board of
                                                                                                            Management
4.    (i) Freight charges              -           -        Full powers         Full powers          -            -


4(ii) (ii) Demurrage/                                       Full powers               -              -      Demurrage charges
      Warehouse charges                                                                                     exceeding Rs.5000
                                                                                                            in each case will
                                                                                                            require
                                                                                                            concurrence of the
                                                                                                            Finance Officer


5.    Insurance for Building           -           -       Full powers                -              -      Subject to
      and Equipment                                                                                         Insurance cover
                                                                                                            being taken from
                                                                                                            a nationalised
                                                                                                            General Insurance
                                                                                                            Company and
                                                                                                            annual premium
                                                                                                            approved by VC.
6.    Legal Charges                -          Full powers Upto Rs.50,000/-            -              -
                                                          in each case




                                                              7
Sl.     Item of Expenditure      Power of the    Power of     Power of       Power of    Power of           Remarks
No.                                 Vice-       Pro-Vice- Registrar (Admn.) Heads of     Joint/Dy.
                                  Chancellor    Chancellor  for common     Divisions/Dir Registrar
                                                               services      ectors of Admn. (I/c)
                                                                             Schools
7.    Transportation                                                                                    For
                                                                                                        augmentation of
      (i)Purchase of Motor       Full powers     -                               -             -        staff cars approval
      vehicle                                                                                           of the Board of
                                                                                                        Management will
                                                                                                        be necessary.


      (ii)Maintenance and          -                 -       Full powers         -        Limited       Subject          to
      repairs of staff cars/                                                              upto          reasonableness of
      official vehicles etc.                                                              Rs.10,000     the rates being
                                                                                          in each       determined by call
                                                                                          case          of         Tenders/
                                                                                                        Quotations

      (iii) Petrol                 -                 -      Full powers          -        Full powers Subject to
      consumption bills of                                                                            limitations and
      university vehicles                                                                             conditions
                                                                                                      approved by the
                                                                                                      competent
                                                                                                      authority

      iv) reimbursement of         -                 -      Full powers    Full powers    Full powers
      conveyance charges to                                                upto           upto
      officers and staff                                                   monthly        monthly
                                                                           ceiling of     ceiling of
                                                                           Rs.25,000/-    Rs.25,000/-

      (v)Hiring of taxis and        -                -      Full powers    Full powers    Full powers   1. Subject to the
      other mode of                                                        (upto annual   upto          rates approved by
      conveyance for official                                              ceiling of     monthly       the Competent
      purpose                                                              Rs.10,000/-    ceiling of    Authority
                                                                           in emergent    Rs.25,000/-
                                                                           cases)


      (vi) Casual Hiring of         -                -      Full powers      -            Upto          Subject to the
      buses in emergency like                                                             monthly       rates       and
      the death of an                                                                     ceiling of    conditions
      employee, organisation                                                              Rs.25,000/-   approved by the
      of functions outside the                                                                          competent
      University campus etc.                                                                            authority

                                                                                                        2.Recovery from
                                                                                                        the staff will be
                                                                                                        ensured by the Jt.
                                                                                                        Registrar
                                                                                                        concerned
8.    Municipal rates and               -       Full powers Full powers          -             -
      taxes

                                                               8
Sl.     Item of Expenditure       Power of the    Power of     Power of       Power of    Power of                Remarks
No.                                  Vice-       Pro-Vice- Registrar (Admn.) Heads of     Joint/Dy.
                                   Chancellor    Chancellor  for common     Divisions/Dir Registrar
                                                                services      ectors of Admn. (I/c)
                                                                              Schools
9.    Postal Services
      (i) Postal expenses on                -          -           -            Full powers Full powers Subject to
      outgoing dak, telegrams                                                                           observance of
      etc. (Postage, Speed Post                                                                         detailed procedure
      Charges, Courier                                                                                  in Chapter XII
      Charges etc.)                                                                                     (Rule -VIII) of
                                                                                                        Finance Code



    (ii)Repair and                  -              -            -               Full powers    Full powers            -
    maintenance of Franking
    Machine/Weighing
    Machines etc.
10. Printing & Binding in               -        Full powers Upto Rs.50,000/-   Upto                -        In      case      of
    Divisions and Schools                                    in each case       Rs.25,000/-                  University
    other than course                                                           in each case                 publications refer
    material                                                                                                 to     Rules      in
                                                                                                             Chapter XIV of
                                                                                                             Finance       Code.
                                                                                                             HODs/DOSs
                                                                                                             would        assign
                                                                                                             Printing/composin
                                                                                                             g and other jobs to
                                                                                                             University's
                                                                                                             empanelled
                                                                                                             printers          at
                                                                                                             resettled      rates
                                                                                                             with            due
                                                                                                             approval.
11. (i)Hiring and approving Full powers                    -           -              -             -        1.No building will
(i) rent of building for                                                                                     be hired unless:
    office accommodation                                                                                     (i)the rent has
    and Guest House                                                                                          been certified as
                                                                                                             reasonable either
                                                                                                             by CPWD/local
                                                                                                             PWD, rent control
                                                                                                             authority or a
                                                                                                             committee         of
                                                                                                             senior      officers
                                                                                                             including
                                                                                                             University
                                                                                                             engineer and the
                                                                                                             Finance Officer;
                                                                                                             (ii) the area is
                                                                                                             within the scales
                                                                                                             of
                                                                                                             accommodation
                                                                                                             authorised       for
                                                                                                             various purposes;

                                                               9
Sl.    Item of Expenditure    Power of the    Power of     Power of       Power of    Power of                      Remarks
No.                              Vice-       Pro-Vice- Registrar (Admn.) Heads of     Joint/Dy.
                               Chancellor    Chancellor  for common     Divisions/Dir Registrar
                                                            services      ectors of Admn. (I/c)
                                                                          Schools
                                                                                                               (iii) the lease will
                                                                                                               not exceed five
                                                                                                               year in each case;
                                                                                                               and (iv) lease
                                                                                                               deed/agreement
                                                                                                               are in accordance
                                                                                                               with            the
                                                                                                               prevailing law.

                                                                                                               2.    All    cases
                                                                                                               involving rental of
                                                                                                               Rs. 5Lakhs per
                                                                                                               annum will be
                                                                                                               reported to the
                                                                                                               Board            of
                                                                                                               Management

11 (ii) Payment of rent of       -              -              -                     -         Full powers     Provided the rent
(ii) above hired buildings                                                                     for             has been approved
                                                                                               payment of      by the competent
                                                                                               rent of a       authority      and
                                                                                               building        lease paper signed
                                                                                               hired with      by the Registrar
                                                                                               the             (Admn.)
                                                                                               approval of
                                                                                               VC
12. Security Expenses:               -              -         Full powers            -         Full powers     As per the term
    payment of Wages of                                                                        upto Rs.5       and conditions of
    Security Staff                                                                             lakhs           Security charges
                                                                                                               approved by the
                                                                                                               Competent
                                                                                                               Authority.

13. Stationery Store                 -       Full powers Upto                  Upto            Upto            Purchase
    including computer                       after call of Rs.1,00,000/-    in Rs.2000/-in     Rs.20,000/-     procedure       as
    stationary and other                     open tender each case             each case if    in each         prescribed in GFR
    consumables (including                   and on the                        no stationery   case to         may be followed.
    storage gadgets)                         recommenda                        head is         meet
                                             tion of a                         provided,       emergent
                                             Purchase                          may be spent    requiremen
                                             Committee                         out of other    ts subject to
                                                                               contingencie    an annual
                                                                               s provided to   ceiling of
                                                                               the             Rs.1,00,000
                                                                               Schools/Divi    /-
                                                                               sions

14. (a) Stores required for                  Full powers Upto Rs.1 lakh              -         Upto        Purchase
    working of the                   -       after call of (upto Rs.2 lakh on                  Rs.15,000/- procedure       as
    University except                        opening       the                                 (upto       prescribed in GFR

                                                            10
Sl.     Item of Expenditure      Power of the      Power of      Power of      Power of     Power of      Remarks
No.                                 Vice-         Pro-Vice- Registrar (Admn.) Heads of     Joint/Dy.
                                  Chancellor     Chancellor    for common    Divisions/Dir Registrar
                                                                 services      ectors of Admn. (I/c)
                                                                               Schools
      specialized store for                     tender and  recommendations               Rs.50,000/- may be followed.
      Divisions/                                on the      of the Purchase               on        the
      Schools mentioned in                      recommenda Committee)                     recommend
      Schedule-IV                               tion of a                                 ation of the
                                                Purchase                                  Purchase
                                                Committee                                 Committee)


      b)Office Equipment         Full powers Upto Rs.20       Upto Rs.1 lakh            -             -        Purchase
      including electronic or                lakhs in each    (upto Rs.5 lakh on                               procedure       as
      manual, intercom                       case on the      the                                              prescribed in GFR
      Equipment, Photocopies                 recommenda       recommendations                                  to be followed.
      Franking machine,                      tion of a        of the Purchase
      Dictaphones, Auto-                     Purchase         Committee)      by
      diallers, filing and                   Committee        following      the
      indexing systems                       following        purchase
      (excluding computers)                  the purchase     procedure as per
                                             procedure as     GFR)
                                             per GFR
15. Wages in respect of                                       Full power                         Upto Rs.5 Subject to the
    outsourced contractual                                                                       lakhs     approval of VC
    staff Expenses                                                                                         for deployment
                                                                                                           of manpower
16. Remuneration                      -         Full powers           -            Upto Rs.           -    As per terms and
    (including conveyance                                                          25,000/-                conditions
    charges to staff for                                                                                   approved by
    attending duty on                                                                                      BOM
    holidays and late
    hours).
17. a) EPABX                          -              -        Full powers               -        Full powers           -


      b) Official Telephones          -              -        Full powers          Full powers   Full powers Subject to the
                                                                                                             ceilings approved
                                                                                                             by the Board or
                                                                                                             competent
                                                                                                             authority
      c) Residential Telephone        -              -        Full powers       Full powers      Full powers        -do-
      d) Telex, Fax charges           -              -        Full powers       Full powers      Full powers        -do-
                                                                                for payment
                                                                                of rental and
                                                                                call charges
      e) Telephone Bills              -              -        Full powers            -do-     Full powers Payment         of
      received after due date                                                                             surcharge/late fee
                                                                                                          after due date will
                                                                                                          be made with the
                                                                                                          approval        of
                                                                                                          Registrar (Admn.)
      f) Repairs and                  -              -        Full powers in           -      Upto                 -
      maintenance of                                          case of agreement               Rs.10,000/-

                                                                11
Sl.     Item of Expenditure    Power of the    Power of       Power of     Power of     Power of           Remarks
No.                               Vice-       Pro-Vice- Registrar (Admn.) Heads of      Joint/Dy.
                                Chancellor    Chancellor    for common   Divisions/Dir Registrar
                                                              services     ectors of Admn. (I/c)
                                                                           Schools
    Telephones, Telex and                                approved by the              in each case
    Fax Machines, Batteries                              VC
    etc.
18. Repair and Maintenance            -       Full powers Full powers in                  Upto        Full powers where
    of office equipments                                  respect of                      Rs.5000/-   maintenance       is
    furniture etc.                                        agreement                       where       entrusted to the
                                                          approved by the                 agreement   same party who
                                                          PVC (Rs.20,000                  approved    originally
                                                          in each case in                 by PVC      installed/supplied
                                                          other cases)                    (Rs.2000 in the equipment. In
                                                                                          each case   other case subject
                                                                                          in other    to invitation of
                                                                                          cases)      tenders         and
                                                                                                      recommendation
                                                                                                      of a committee
                                                                                                      constituted for the
                                                                                                      purpose.
19. Uniforms and Liveries         -           Full powers Full powers as per      -             -     The general
    to staff                                              prescribed scales                           instructions issued
                                                                                                      by the Central
                                                                                                      Govt. will be
                                                                                                      followed.
20.. Washing allowance to             -            -       Full powers            -       Full powers According to the
     group 'C' & 'D'                                                                                  rules of Govt. of
     employees as per                                                                                 India as adopted
     entitlement                                                                                      by the University.
21. General Common                                                                                    Subject to general
     Services                                                                                         instructions of
     (i) Inaugural functions   Full powers         -               -              -             -     Board of
                                                                                                      Management
      (ii)Conferences and      Full powers         -               -              -             -     expenditure in
      Seminars                                                                                        excess of Rs.2.00
                                                                                                      lakhs to be
                                                                                                      reported to Board
                                                                                                      of Management
                                                                                                      except for
                                                                                                      inauguration of
                                                                                                      seminars and
                                                                                                      conferences
21. (iii) Entertainment               -       Full powers Upto Rs.15,000 in Upto                      Subject to
    expenses at official                                  each case         Rs.5,000 in               prescribed rates
    meetings, functions etc.                                                each case                 approved by
                                                                                                      competent
                                                                                                      authority, per head
                                                                                                      for Tea and snacks
                                                                                                      and for
                                                                                                      Lunch/Dinner




                                                             12
Sl.     Item of Expenditure     Power of the    Power of       Power of     Power of    Power of        Remarks
No.                                Vice-       Pro-Vice- Registrar (Admn.) Heads of     Joint/Dy.
                                 Chancellor    Chancellor    for common   Divisions/Dir Registrar
                                                                services    ectors of Admn. (I/c)
                                                                            Schools
21. (iv) Bills of University            -          -      Full powers           -      Full powers 1. Sanction of VC
    guests accommodated at                                                                         is required to
    IIC, AIU, Guest Houses                                                                         declare any
    etc.                                                                                           person as
                                                                                                   University Guest.

                                                                                                      2. Subject to
                                                                                                      prescribed rates
                                                                                                      and limits
      (v) Sports Cultural and           -           -        Full powers           -      Full powers Subject to
      Creche Expenses                                                                                 prescribed rates
                                                                                                      and limits
      (vi) Lease
      accommodations for
      staff


      a) Fresh Lease                -          Full powers           -             -           -      To approve if the
      (for approval)                                                                                  case is covered
                                                                                                      under parameters
                                                                                                      approved by
                                                                                                      competent
                                                                                                      authority
      a) Fresh lease                                -                -             -      Full powers To sign the lease
      (for signing the lease                                                                          agreement      (for
      agreement)                                                                                      Jt/Dy. Registrar )
      b) Extension of Lease             -                            -             -      Full powers    -do-

      c) Payment of rent                -           -                -             -      Full powers Only after the
                                                                                                      lease paper is
                                                                                                      signed.
      (vii) Signing of Annual           -           -                -             -      Full powers To sign all AMCs
      Maintenance Contracts                                                                           on behalf of the
                                                                                                      University after
                                                                                                      the Terms and
                                                                                                      Conditions    are
                                                                                                      approved by the
                                                                                                      competent
                                                                                                      authority.

      (viii) Miscellaneous                                   Rs.10,000/- in   Upto        Upto        From other
      jobs/unforeseen                                        each case        Rs.5000/-   Rs.5000/-   contingency
      expenses                                                                            in each     provisions
                                                                                          case.




                                                               13
                                                         SCHEDULE –IV

                                               SPECIAL DELEGATION
                                   FOR DIVISIONS/SCHOOLS/CHAIRS/CENTRES/UNITS

                                                      (A) Schools/Chairs/Centres /Units
                                                     (not covered otherwise specifically)

Sl. Items of Expenditure                          Power of VC     Power of PVC          Director of        Remarks
No                                                                                      Schools/ Head of
.                                                                                       Chairs/ Centres
                                                                                        /Units
                                                                                        concerned
1. Equipment and materials required for Full powers               Upto Rs.2 lakhs in Upto Rs.1 lakh in     1.Technical
   teaching and research purpose                                  each    case       of each case.         specifications to be
                                                                  consumable stores                        decided       by   a
                                                                  and Rs.5 lakhs in                        committee of Experts
                                                                  each case of non-                        constituted by the
                                                                  consumable stores.                       Vice-Chancellor.

                                                                                                           2.Purchase rules and
                                                                                                           procedure to be duly
                                                                                                           followed.
2.   Honorarium/Fees        to    course/lesson          -                 -                Fulll powers   Subject to the rate and
     writers, script writers for preparation of                                                            conditions approved
     course material, editors etc.                                                                         by the Board of
                                                                                                           Management.
3.   Outside Printing including designing, binding and course wise packing material:
     a) Printing/Reprinting of         course Full powers Full powers if the           Full powers if      Printing work to be
     material/Printing of programme guides,                    total volume of         the total volume    awarded            to
     Assignments, Prospectus                                   course material to be   of         course   empanelled   printers
                                                               printed   is     upto   material to be      only
                                                               50,000 copies           printed is upto
                                                                                       20,000 copies.
4.   Award of printing work to printers not       Full powers              -                   -           On the
     on the panel                                                                                          recommendation of a
                                                                                                           committee.




                                                                14
                                   (B) Student Registration and Evaluation Division

Sl.   Items of Expenditure                               Power of Power of PVC   Registrar     Remarks
No.                                                      VC                      SR&ED
1.    Printing of Question paper /confidential           Full                         -
      stationery                                         powers
2.    Printing of answers books and Response Sheets      Full     Upto Rs.10     Upto Rs.5     Subject      to      rates
                                                         powers   lakhs          lakh          approved      and      the
                                                                                               fulfillment of laid down
                                                                                               procedure
3.    Remuneration to Evaluators/Paper Setters                                   Full power    Subject      to      rates
                                                                                               approved by BOM
4.    Entrance/Term End Exam Expenditure                                         Full power              -do-
5.    Postage, Telegram expenses relating to                                     Full power
      Admission and Exam
6.    Reimbursement of conveyance charges to                     Full Powers     Full powers As per approved/rates
      officers and staff                                                         upto        tariff
                                                                                 monthly
                                                                                 ceiling of
                                                                                 Rs.25,000/-

7.    Remuneration (including conveyance charges)                Full Powers     Full powers             -do-
      to Staff for attending duty on holidays and late                           upto
      hours                                                                      monthly
                                                                                 ceiling of
                                                                                 Rs.50,000/-




                                                           15
                                        (C ) Electronic Media and Production Centre

                                              (See detailed rules in Chapter XV)

Sl.              Item of Expenditure                 Power of the Vice- Powers of        Power of the          Remarks
No.                                                       Chancellor      the PVC          Director
1.    Purchase of Stores and Equipment for           Full powers       Upto Rs. 5       Upto      Rs.2    On
      Studio Facilities                                                lakhs      for   lakhs       for   the
                                                                       consumable       consumable        recommendations of
                                                                       store and up     stores     and    a          Purchase
                                                                       to Rs.10 lakh    upto      Rs.5    Committee)
                                                                       in case of       lakhs in case
                                                                       non-             of       non-
                                                                       consumable       consumable
                                                                       store.           stores.

2.    Repairs and Maintenance of Equipment                   -          Full power      Upto      Rs.5 After following the
      (including Earth Station Operation and                                            lakh           laid down procedure
      Video server operation)                                                                          on tendering process.

3.    Hiring of services and facilities of outside                      Full power      Full powers       On     the    rates
      agencies for studio production facility                                           for               approved by the
      including hiring of equipment like                                                video/audio       Board            of
      cameras, CCU lights etc.                                                          progrmmes         Management on the
                                                                                                          recommendations of
                                                                                                          the        advisory
                                                                                                          Committee        of
                                                                                                          EMPC.

4.    Fees to Resource persons experts and           Full powers                        Full powers       1. As against Sl.No.3
      participants for Research Analysis, script                                        for               2. The selection of
      writing commentary narration,                                                     video/audio       participants      and
      Direction/Production etc                                                          programs          grading will be done
                                                                                                          by a Committee of
                                                                                                          officers which will
                                                                                                          include Director of
                                                                                                          School     concerned
                                                                                                          and representative of
                                                                                                          EMPC.
5.    Programme production by Govt. Deptt.                                              Full powers       Within the limits and
      Institutions.  Other Universities or                                                                conditions approved
      Autonomous organizations                                                                            by the Board of
                                                                                                          Management.




                                                                 16
Sl.             Item of Expenditure                Power of the Vice-    Powers of     Power of the          Remarks
No.                                                   Chancellor          the PVC        Director
6.    Payment of Copyright charges for                                  Full powers   Full powers       On               the
      Video/Audio                                                                     for charges       recommendations of
                                                                                      payable           a           Standing
                                                                                      within India      Committee
                                                                                                        constituted for the
                                                                                                        purpose.

7.    Conveyance and incidental expenses in                -            Full powers   Upto              The expenditure will
      connection with production of                                                   Rs.20,000/-       be within the ceiling
      programmes                                                                      for each video    approved for each
                                                                                      Rs.6000 for       programme.
                                                                                      audio
                                                                                      programme.
8.    To engage technical, professional and Full powers upto six Full powers          Not exceeding     Letter of engagement
      skilled personnel on short term contract months            upto three           one month         to be vetted from
      basis on fixed lump-sum payment for                        months                                 Legal Wing.
      performance of specified jobs or works
9.    License fee/Royalty to be paid to WPC,      Full Powers                         Full powers
      Ministry of Communication for wireless                                          (subject to the
      operating license for Gyan Vani FM Radio                                        provisions of
      Stations.                                                                       payment as
                                                                                      per
                                                                                      MOU/agreem
                                                                                      ent/Govt.
                                                                                      Rates).
10.   Annual Operation & Maintenance charges          Full powers                     Full powers
      and License fee to be paid to Prasar                                            (Subject to
      Bharati for the Gyan Vani stations.                                             the provision
                                                                                      in MOU)
11.   Payment to Prasar Bharati          towards      Full powers
      carriage fee for DTH platform




                                                               17
                                       (D) DISTANCE EDUCATION COUNCIL


Sl.           Item of Expenditure             Power sof the Vice- Powers    Power of the             Remarks
No.                                              Chancellor        of the     Director
                                                                   PVC
1.    To                            organize          -               -      Full powers   Subject to the approval of the
      seminars/Conferences/meeting etc.                                                    programme and budget under
      (To hire taxis, purchase of stationery,                                              each head thereof by the VC.
      provide lunch/dinner etc.)                                                           To follow the limits prescribed
                                                                                           for       Tea/Snacks        and
                                                                                           Lunch/Dinner and the rates
                                                                                           approve for the taxi and other
                                                                                           relevant rules.




                                                      (E) STRIDE


 Sl.          Item of Expenditure            Power of the Vice- Powers of Power of the               Remarks
No.                                             Chancellor      the PVC     Director
1. To                              organize          -              -      Full powers     Subject to the approval of the
     seminars/Conferences/meeting etc.                                                     programme and budget under
     (To hire taxis, purchase of stationery,                                               each head thereof by the VC.
     provide lunch/dinner etc.)                                                            To follow the limits prescribed
                                                                                           for       Tea/Snacks        and
                                                                                           Lunch/Dinner and the rates
                                                                                           approve for the taxi and other
                                                                                           relevant rules.




                                                           18
                                               (F) COMPUTER DIVISION
                                  (for detailed rules refer to Section VII-Chapter XXV)

Sl.           Item of Expenditure             Powers of the VC Powers of     Powers of the               Remarks
No.                                                             the Pro- Director, Computer
                                                                  VC            Division
1.    Purchase of Computer, Printers,        *Upto Rs.25 lakhs *Upto     Rs. 1 lakh in each         *Subject to general
      Computer Hardware, Add-ons,            in each case      Rs.10     case.                      instructions of the
      Upgrades etc.                                            lakhs in                             BOM and on the
                                                               each case                            recommendations    of
                                                                                                    Purchase Committee
                                                                                                    reporting          of
                                                                                                    expenditure exceeding
                                                                                                    Rs.10 lakhs to the
                                                                                                    BOM
2     Maintenance of above (Annual/Casual)           -          Full          Upto Rs.20,000/- in               -
                                                                powers for    each case (Upto Rs. 1
                                                                award of      lakh      on     the
                                                                AMC on        recommendation of a
                                                                the           committee      where
                                                                recommen      AMC doesn't exist)
                                                                dation of a
                                                                committee

3.    Acquisition of software packages,         -               Full          Upto Rs.20,000/- in
      hiring of agencies for software                           powers        each case (Upto Rs.1
      development, training of employees                                      lakh on the
      and other specified items of work                                       recommendation of
                                                                              Purchase Committee




                                                           19
                                           (G) Library & Documentation Division
                                             ( See Chapter XVI for detail Rules)


Sl. Item of Expenditure                     Powers of the VC Powers of the      Powers of the          Remarks
No.                                                          Pro-VC             Librarian
1. Purchase of books and journals e-        Full powers      Upto Rs.5          Upto Rs.1 lakh    Subject            to
    resources                                                lakhs on each      on each           recommendation of
                                                             occasion           occasion.         the sub committee of
                                                                                                  the           Library
                                                                                                  committee consisting
                                                                                                  of    Director     of
                                                                                                  School/Heads       of
                                                                                                  Divisions concerned
                                                                                                  and the Librarian
2.   Special equipment and furniture and    Full powers       Upto Rs. 10       Upto Rs.1 lakh Subject               to
     fittings for the Library                                 lakhs in each     in each case.     recommendations of
                                                              case                                the         Purchase
                                                                                                  Committee following
                                                                                                  the         Purchase
                                                                                                  Procedure
3.   Material for packing, binding                  -         Full powers       Upto Rs.1 lakh              -
     indexing library cards special                           subject to call   in each case by
     registers etc.                                           of the tenders    following     the
                                                              and         on    prescribed
                                                              recommendati      purchase
                                                              on          of    procedure
                                                              Purchase
                                                              Committee




                                                            20
                              (H) MATERIAL PRINTING AND DISTRIBUTION DIVISION

                                           (See the detailed Rules in Chapter XIV)


S. No.   Item of Expenditure          Powers of the VC       Powers of the Powers of the           Remarks
                                                             Pro-VC          Registrar
1.       Purchase of Paper,           Full powers for the Upto         Rs.10 Upto Rs. 1 lakh       On the recommendation
         Artcard, Envelope,           requirements estimated lakhs       for                       of the TAPPC by
         Packing material             for one year           repeat orders                         following the Prescribed
                                                             against                               Purchase Procedure as per
                                                             contracts                             GFR
2.       Outside Printing
         including designing,
         binding and course wise
         packing material:

         i) Empanellment of           Full powers for        Powers for                  -         See also Rule 7 (2) of
         printers                     empanellment and       empanelling                           Chapter XIV
                                      fixing of rates        additional
                                                             printers at the
                                                             approved rates
         ii) Award of work to
         empanelled printers at
         pre-settled rates:

         a) Printing/ Reprinting of Full Powers              Full powers if     Full powers        Printing work to be
         course material/ Printing                           the        total   if the total       awarded to empanelled
         of programme guides,                                volume        of   volume        of   printers only
         Assignments, Prospectus                             course             course material
                                                             material to be     to be printed is
                                                             printed is upto    upto     20,000
                                                             50,000 copies      copies
         iii)Award of printing        Full Powers                   -                  -           On the recommendation
         work to printers not on                                                                   of a committee
         the panel

3.       Hiring     of     outside               -           Full powers        Upto Rs.1 lakh Onthe recommendation of
         agencies for packing and                                                              a committee
         despatch

4.       Postage and Registration               -                   -           Full powers        See Rule 3 of ChapterXIV
         or any freight charges for                                                                by following prescribed
         material distribution                                                                     procedure as per GFR

5.       Payment of copyright       Full powers              Full powers             -             On the recommendation
         charges for print material                          for charges                           of Standing Committee
                                                             payable in                            constituted for the purpose
                                                             India




                                                             21
 S. No.     Item of Expenditure        Powers of the VC       Powers of the Powers of the Remarks
                                                              Pro-VC        Registrar
 6.         Exchange Arrangement       Full powers                 -               -            -
            for University
            Publications


                                                           Schedule V
                                                   WORKS EXPENDITURE
                                           (See the detailed Rules in Chapter XXIII)

Sl.No           Items of Expenditure             Powers of the VC      Powers of Powers of            Remarks
   .                                                                    the Pro- CPO/C-CDU
                                                                          VC

1       To approve Schedule of rates for works Full powers                 -           -     On the recommendation
        in the University                                                                    of Works Committee

2       Approval of drawings, design,           a) Full powers in      Full        Upto      1. In all cases concurrence
        estimates, specifications, tender       case of works upto     powers in Rs.20,000   of     the    Finance     &
        documents, extra/substituted/derived    Rs.10 lakhs without    case of               Accounts Division will be
        items and all other matters connected   reference to the       minor                 necessary as per the
        with the execution of works.            Building & Works       works upto            delegation of powers in
                                                Committee.             Rs.2 lakhs.           the F&A Division.
                                                b) Full powers in                            2. Prior concurrence of
                                                case of works                                F&A Division will be
                                                exceeding Rs.10                              required for placing the
                                                lakhs but not                                cases before Building and
                                                exceeding Rs.50                              Works Committee.
                                                lakhs on the                                 3.          All          the
                                                recommendation of                            estimates/Deviations/E.I.,
                                                Works Committee.                             justification statements,
                                                c) Prior approval of                         analyses of rates etc. (incl.
                                                BOM will be                                  issue      of    NIT      to
                                                necessary in case of                         contractor) shall be done
                                                works exceeding                              by the Draftsman under
                                                Rs.50 lakhs.                                 the direct control of
                                                                                             CPO/C-CDU.



3       Accord of Technical Sanction to         Powers as in case of Upto Rs 10 Upto Rs.2    1. Concurrence of the
        Detailed Estimates                      Sl.No.2 above        lakhs      lakhs        F&A Division will be
                                                                                             necessary as per the
                                                                                             delegation of powers in
                                                                                             the Division.
                                                                                             2.CPO/C-CDU's
                                                                                             certification in all the
                                                                                             cases will be necessary

4       Acceptance of tenders




                                                               22

                                                                                 \
Sl.No           Items of Expenditure             Powers of the VC     Powers of Powers of                 Remarks
   .                                                                   the Pro- CPO/C-CDU
                                                                         VC

        a) Lowest and negotiated tenders             Full powers     Upto Rs.       Upto Rs.1     1.Financial concurrence is
                                                                     10 lakhs         lakh        required as per the
        b)Other than the lowest tenders for                                                       delegation of powers in the
        recorded reasons                                             Upto Rs.2           -        F&A division.
                                                     Full powers     lakhs                        2. The tender should be
        c) Single tenders or cases adequate                                                       within the administrative
        competition does not exist.                                                               approval.
                                                                                                  3.Cases above Rs.10 Lakhs
                                                                     Upto Rs.2                    will be placed before the
                                                     Full powers
                                                                     lakhs                        Building & Works
                                                                                       Upto
                                                                                                  Committee
                                                                                    Rs.20,000/-


                                                                                                  .




5       Purchase of Stores, tools and plants for Full powers         Upto Rs.2     Upto Rs.1      1. Above Rs.1 lakh,
        work in progress                                             lakhs         lakh           financial concurrence will
                                                                                                  be required as per
                                                                                                  delegation in the F&A
                                                                                                  Division.

6       Hiring and Repairs tools and plants     Full powers          Upto        Upto
                                                                     Rs.20,000/- Rs.5,000/-

7       Accord of sanction to                   Full powers as in     25% of the   10% of the     1. Financial concurrence
        Extra/substituted/derived items         case of Sl.no.2 above agreement    agreement      will be necessary as per
                                                                      subject to   subject to     the delegation of powers
                                                                      maximum      maximum        in the Division.
                                                                      Rs.1 Lakh    Rs.20,000/-    2. Approval of Competent
                                                                                                  Authority who accorded
                                                                                                  its technical

                                                               23
Sl.No            Items of Expenditure             Powers of the VC   Powers of Powers of                  Remarks
   .                                                                  the Pro- CPO/C-CDU
                                                                        VC

                                                                                                  sanction/approval to
                                                                                                  original works will be
                                                                                                  necessary.
                                                                                                  3. Total cost of the work
                                                                                                  does not exceed the
                                                                                                  sanction.

8       Approval to reduced rates for payment Full powers            Upto 5% of                   Financial concurrence
        for work below specifications                                the contract                 will be necessary as per
                                                                     value.                 -     the delegation of powers
                                                                                                  in the F&A Division.


9       Grant of Extension of Time (EOT) for     Full powers         Upto Rs.5          -         1. See Rule 5(23) of
        completion of work and waiver of                             lakhs                        Chapter XXIII of
        liquidated damages.                                                                       Financial Code.
                                                                                                  2. Concurrence of the
                                                                                                  Finance will be necessary

10      Award of additional/ reduced quantities Full powers          Upto Rs.2      Upto          Concurrence of the
        against abnormally high-low rates                            lakhs          Rs.20,000/-   Finance will be necessary
        items (variation being more than 25%                                                      in accordance with the
        as compared to Schedule of                                                                delegation of financial
        rates/market rates)                                                                       powers in the Division.
                                                                                                  Note: The competent
                                                                                                  authority is allowed to
                                                                                                  award such quantities
                                                                                                  upto 25% of the quantities
                                                                                                  stipulated in the
                                                                                                  agreement in respect of
                                                                                                  works below plinth level
                                                                                                  and upto 5% in the case of
                                                                                                  works above plinth level,
                                                                                                  beyond that limit his
                                                                                                  power to award such
                                                                                                  quantities shall be
                                                                                                  restricted to the monetary
                                                                                                  limit indicated above.

11      Passing of variations in quantities in   Full powers         10% of the 5% of the         Subject to the condition
        respect of works let out on contract                         agreement agreement          that the total cost does not
                                                                                                  exceed the sanction.

12      Sanction to issue rates of stock                                            Full powers   Concurrence of the
        materials                                                                                 Finance will be necessary
                                                                                                  in accordance with the
                                                                                                  delegation of financial
                                                                                                  powers in the Division.



                                                               24
Sl.No           Items of Expenditure          Powers of the VC   Powers of Powers of                 Remarks
   .                                                              the Pro- CPO/C-CDU
                                                                    VC

13      Employment of work charge staff      Full powers                       Full powers   Only against sanctioned
                                                                               for the       works and at the
                                                                               currency of   rates/policies approved by
                                                                               the work.     the local/central
                                                                                             administration.

14      Advance payment to contractors for   Full powers             -             -         On the recommendation
        works not measured                                                                   of CPO/C-CDU and
                                                                                             Financial Concurrence.(
                                                                                             Rule 6(4) of Chapter-
                                                                                             XXIII

15      Secured advances to contractors      Full powers         Full                        See Rule 6(5) of Chapter
                                                                 powers for                  XXIII-Works Financial
                                                                 contracts                   concurrence will be
                                                                 upto Rs.2                   necessary.
                                                                 lakh

16      Refund of Earnest Money              Full powers         Upto to
        Deposit/Security Deposit                                 Rs.10 lakhs




                                                           25
                                                     SCHEDULE VI
                                                  WRITE OFF OF LOSSES

Sl.           Name of Loss                  Authority        Monetary Limit up to                 Remarks
No.                                                          which the loss may be
                                                               written off in each
                                                                      case
1.    Irrecoverable losses of stores   Vice-Chancellor       Upto Rs.50,000/- for With the concurrence of Finance Officer
      of University                                          losses not due to theft,
                                                             fraud or negligence.
                                                             Rs.20,000/- in other
                                                             cases.

                                       Pro-Vice-Chancellor   Upto Rs.10,000/- for
                                                             losses not due to theft,
                                                             fraud or negligence.
                                                             Rs. 2,000/- in other
                                                             cases.
2.    Deficiencies and depreciation Vice Chancellor          Upto Rs.50,000/- in                           -do-
      in the value of stores included                        each case
      in the work and other accounts
                                      Pro-Vice-Chancellor    Upto Rs.20,000/- in
                                                             each case
3.    Declaration of stores as Vice-Chancellor               Upto Rs.50,000/- in                           -do-
      obsolete, surplus or un-                               each case
      serviceable
                               Pro-Vice-Chancellor           Upto Rs.20,000/- in
                                                             each case
4.    Loss of Revenue or               Vice Chancellor       Upto Rs.20,000/- in                           -do-
      irrecoverable loans and                                each case
      advances
                                       Pro-Vice-Chancellor   Upto Rs.4,000/-in each                     -do-
                                                             case.
5.    Condemnation of motor            Vice Chancellor       Full powers in respect . The lives have been fixed as under:
      vehicles and motor cycles                              of any one vehicle, Type of                     KM           Year
                                                             subject of the lives of Vehicle
                                                             various     types    of 1. Heavy
                                                             vehicles in terms of commercial               3,00,000
                                                             distance run (in Kms) Motor vehicle
                                                             and length of use (in
                                                             year) whichever is 2.Motorvehicle              1,50,000       8
                                                             reached late            with
                                                                                     less than 18 HP

                                                                                        3. Motor cycles with      80,000         5
                                                                                        engines of 3.5 HP and
                                                                                        above

                                                                                        4. Motor cycles less      60,000     5
                                                                                        than 3.5 HP

                                                                                        The disposal will be decided by
                                                                                        the committee mentioned in Section
                                                                                        VII-Chapter XVII


                                                              26
                                                      SCHEDULE-VII
                                           Advances to Employees of the University
                                               (See Rules in Chapter XVIII)
Sl.               Nature of Advance                Authority to whom       Extent of Power                   Remarks
No.                                                power delegated
      A) Interest Bearing Advances
1.    Advances for House Building                  Vice-Chancellor/         Powers for sanction as    The exercise of powers
                                                   Pro-Vice-                also     release     of   in respect of Items 1 to
                                                   Chancellor/Registrar     installments         in   5 is subject to the
                                                   (Admn.)                  accordance with the       availability of funds
                                                                            Rules for grant of H.B.   and the terms and
                                                                            Advance      and    the   conditions for grant of
                                                                            recommendations      of   advance applied for
                                                                            the House Building        being fulfilled.
                                                                            Advance Committee.
2.    Advances for purchase of
      (i)Motor Car                                  Jt. Registrar (Admn.)         Full Powers                  -do-
      (ii)Motor Cycles, Scooters                             -do-                     -do-                     -do-
      (iii) Bicycles                                         -do-                     -do-                     -do-
      (iv) Personal Computer                                 -do-                     -do-                     -do-

3.    (i)Advance for purchase of a table fan       Dy. Registrar             Full powers in case of            -do-
                                                   (Admn.)                   eligible employees at
                                                                            Hqrs.

      ii) Advance for purchase of warm clothing    Dy. Registrar of         Full powers in case of
                                                   Hqrs/Regional            staff    at   Regional
                                                   Director                 Centres.
      B) Non Interest Bearing Advances
4.    Advance in connection with Natural           Jt. Registrar (Admn.) Full powers                           -do-
      Calamities
5.    Festival Advance                             Asstt. Registrar         Full powers in case of             -do-
                                                                            eligible employees at
                                                                            Headquarters

                                                   Regional                 Full power in case of
                                                   Director/Asstt.          staff   at   Regional              -do-
                                                   Registrar                Centres

6.    Advance in connection with transfers and     Jt. Registrar            Full powers
      retirement etc.




                                                              27
Sl.             Nature of Advance                  Authority to whom       Extent of Power               Remarks
No.                                                power delegated
 7. Advance in connection with Leave Travel        Jt. Registrar /Dy.   Full powers in case of
    Concession                                     Registrar            eligible employees at
                                                                        Headquarters

                                                                        Full Powers in case of
                                                   Director, RSD        Regional Director

                                                                        Full powers in case of
                                                   Regional Director    employees     at    the
                                                                        Regional Centre except
                                                                        Regional       Director
                                                                        himself

8.   (i)Advances in connection with official tours Dy. Registrar        Full powers                Subject    to    tour
                                                   (Admn.)                                         programmes     being
                                                                                                   approved by competent
                                                                                                   authority

    (ii)Advance in connection with attendance at   (ii)Jt. Registrar          Full powers              -do-
    conference, symposia etc.                      (Admn.)
 9. Advance in lieu of leave salary                Finance Officer      Full Powers
10. Lump sum advance to provide immediate          Dy. Registrar        Upto a maximum of
    financial relief to families of deceased       (Admn.)              Rs.8,000/- in each case
    employees
11. Advances to Meet Travel expenses of            Registrar (Admn)     Subject to admissibility
    families of deceased employees                 /Regional Director   of TA under the rules




          Note:   1. The bills for Interest Bearing loans and advances shall be drawn by the Finance Division
                  supported by a copy of the sanction for the payment.

                  2. The Authority competent to sanction Loan/Advances would also exercise powers of controlling
                  officers for settlement of bills.




                                                              28
                                                      SCHEDULE VIII

                                                 DEPARTMENTAL ADVANCES



Sl.No               Nature of Power                  Authority to whom    Extent of delegation       Remarks
                                                         Delegated

1.      Grant of Permanent Advance/ Imprest        Finance Officer        Full powers

2.      Temporary Departmental Advances            Vice-Chancellor        Full powers

                                                   Pro-Vice Chancellor    Upto Rs.10 lakh in
                                                                          each case

                                                   Finance Officer        Upto Rs. 5 lakh in
                                                                          each case
3.      Advances in connection with conduct of     Pro-Vice-Chancellor,   Full Powers            In consultation
        examinations                                                                             with the Finance
                                                   Director, SR&ED        Upto Rs.3 lakh in each Officer
                                                                          case




                                                              29
                                                       SCHEDULE-IX
                                              Student Fees, Security Deposit etc.

Sl.No Nature of Power                              Authority to whom         Extent of delegation Remarks
.                                                  Delegated
1.    Extension in date of payment of fees,        Director, SR&ED           Full powers           Subject to the
      Remission of Readmission Fees                Regional Director                               guidelines issued
                                                                                                   by the VC
2.    Grant of freeship to students                Pro-Vice-Chancellor       Within the percentage On the
                                                                             prescribed            recommendation of
                                                                                                   the Committee set
                                                                                                   up for the purpose.
3.    Refund of Security Deposits                  Finance Officer           Full powers           Subject to the
                                                                                                   provision of
                                                                                                   Ordinances and
                                                                                                   Financial Code
4.    Refund of Fees                               Regional Director         Full powers           Subject to the
                                                                                                   provision         of
                                                                                                   Ordinances      and
                                                                                                   Financial Code




                                                              30
                                                  SCHEDULE-X

                                             Re-appropriation of Funds


Sl.              Nature of Power                 Authority to whom       Extent of delegation       Remarks
No.                                                  Delegated

                                                                                                1. See Rule (8)
1.    Re-appropriation from one sub-head or       Finance Officer            Full Powers        Section IX Chapter
      detailed head to another within the same                                                  IV of the code
      major head of account.

                                                                                                2. All re-
                                                                                                appropriation to be
                                                                                                reported to the
                                                                                                Finance
                                                                                                Committe/Board of
                                                                                                Management.


2.    Re-appropriation from one major head of     Vice-Chancellor            Full powers
      account to another major head of account                                                  3. Re-appropriation
      of Revenue Expenditure                                                                    from “Plan Head”
                                                                                                heads and vice
                                                                                                versa not
                                                                                                permissible.




                                                        31
                                                   SCHEDULE-XI

                                         Signing of Contracts and Documents

  Sl.           Nature of Power             Authority to whom Extent of delegation              Remarks
  No                                             Delegated
1.      Execution of documents relating to Jt. Registrar (Admn.) Full Powers         Subject to the terms and
        supplies, hiring of residential or                                           conditions and form of
        office accommodation,                                                        documents having been
        maintenance agreements, service                                              approved by the competent
        contracts with the employees,                                                authority.
        agreements relating to advances
2.      Execution of documents relating to Finance Officer       Full Powers         Subject to provisions of the
        sale, endorsement, transfer,                                                 Act and Statute.
        negotiation etc. of securities
        standing in the name of the
        University.
3.      Signing of Receipts for moneys     See Rule 3(2) of
        received on account of the         Chapter XXVII
        University




                                                          32
                                                         SCHEDULE-XII

                                                        (A) Miscellaneous

Sl. No.         Nature of Power            Authority to whom Extent of delegation              Remarks
                                                Delegated
1.        Grants in aid to staff Welfare   Vice-Chancellor   Full Powers          Subject to the rates and conditions
          Clubs                                                                   prescribed in the Rules approved by
                                                                                  the Board of Management.

2.        Obtaining security deposit       Finance Officer     Full Powers           Amount of security deposit to be
          from staff                                                                 fixed in consultation with Head of
                                                                                     division, Director of School
                                                                                     keeping into consideration
                                                                                     guidelines contained in GFR.
3.        Exempting a permanent            Vice-Chancellor     Powers for a period
          member of staff from                                 not exceeding four
          furnishing security deposit                          months

          (i)Power to alter and correct
          date of birth in case of
          bonafide clerical error
          a) In case of staff below        Registrar           Full Powers
          Lecturer and equivalent
          b) Cases other member of         Vice-Chancellor     Full Powers
          staff
          (ii) Cases other than those      Board of
          referred in (i)above             Management

          Sanction for leasing out shops, Vice-Chancellor      Up to 5 years
          premises etc. in University     Finance Officer      Up to one year
          campus

           Note: The provision to Statute 6(4) for powers of the Finance Officer for incurring of expenditure and
           making investment upto Rupees one lakh.




                                                               33
                                    (B) Reimbursement of Medical Expenses Etc.

Sl.         Nature of Power                  Authority to whom     Extent of delegation           Remarks
No.                                              Delegated
 1.         Medical Advance              Jt. Registrar (Admn.)     Full Powers within     Within normal limits and
                                                                   normal limits          subject to production of
                                                                                          estimate from an
                                                                                          approved hospital and
                                                                                          satiation of preconditions
                                                                                          for outdoor bills.
2.       Outdoor Medical Claims          Asstt. Registrar (Admn)   Upto Rs.5000/-

                                         Dy. Registrar (Admn.)     Upto Rs. 8000/-

                                         Jt. Registrar (Admn.)     Above Rs.8001/-
3.         Indoor Medical Bills          Asstt. Registrar (Admn)   Upto Rs.20,000/-

                                         Dy. Registrar (Admn.)     Upto Rs. 50,000/-

                                         Jt. Registrar (Admn.)     Above Rs.50,001/-


                               ( C ) Reimbursement of Tuition Fee/Education Allowance

      Sl.              Nature of Power                     Authority to whom   Extent of              Remarks
      No.                                                       Delegated      delegation
       1. Edn. Allowance/Tuition Fee                       Asstt. Registrar  Full Powers         Subject to limits
                                                           (Admn.)                               prescribed by Govt.


                                           (D) Group Insurance Payment

      Sl.              Nature of Power                         Authority to    Extent of              Remarks
      No.                                                   whom Delegated    delegation
       1. Monthly Premium                                  Jt. Registrar    Full Powers                    -
                                                           (Admn.)
       2. Final Payment                                            -do-           -do-                     -


                                           (E) Membership Fee Payment

      Sl.                 Nature of Power                  Authority to whom   Extent of              Remarks
      No.                                                       Delegated      delegation
       1. Foreign Institutions                             Dy. Registrar     Full Powers         Subject to VC's
                                                           (Admn.)                               approval initially
                                                                                                 to become a
                                                                                                 member
      2. Inland Institutions                               Dy. Registrar       Full powers       Subject to VC's
                                                           (Admn.)                               approval initially
                                                                                                 to become a
                                                                                                 member




                                                         34
                                (F) CPF/GPF Advance/Part Withdrawals

Sl.                  Nature of Power                    Authority to    Extent of              Remarks
No.                                                   whom Delegated    delegation
 1. Advances                                         Asstt. Registrar Upto               Advance to be
                                                     (Admn.)          Rs.50,000/-        released by Finance
                                                                                         Division       from
                                                     Dy. Registrar        Rs.50,001/- to Hqrs. based on
                                                     (Admn.)              Rs.1 lakh      sanction order

                                                     Jt. Registrar        Above
                                                     (Admn.)              Rs.1,00,001
 2.   Withdrawals/Final Payment                      Jt. Registrar        Within the
                                                     (Admn.)              prescribed
                                                                          limit in terms         -do-
                                                                          of the rules
                                                     Registrar (Admn.)    Above the              -do-
                                                                          prescribed
                                                                          limit.



                                       SCHEDULE XIII
                             APPROVAL OF TOURS/ACADEMIC VISITS

Sl.No.    Official seeking approval for       Approving         Extent of Powers            Remarks
             Tour/Academic Visits             Authority
1.       PVC                              VC                 Full Powers
2.       Head of Division/Director of     (i)PVC             Upto 10 days of total
         School                                              absence from Hqrs.
                                          (ii)VC             More than 10 days of    On the recommen-dation
                                                             total absence from      of PVC
                                                             Hqrs.
3.       Professor                        (i)PVC             Upto 10 days of total   On the recommen-dation
                                                             absence from Hqrs.      of Director of
                                                                                     School/HODs
         -                                (ii)VC             More than 10 days of    On the recommen-dation
                                                             total absence from      of Pro-Vice-Chancellor
                                                             Hqrs.
4.       Reader/Lecturer/other Teaching   (i)Director of     Upto 10 days of total
         or Academic staff & equivalent   School/HODs        absence from Hqrs.
         status
                                          (ii)PVC           More than 10 days of     On the recommendation
                                                            total absence from       of Director of
                                                            Hqrs.                    School/Head of Division
5.       Regional Director                (i)Director(RSD) Upto 10 days of total
                                                            absence from Hqrs.
                                          (ii)PVC           More than 10 days of     On the recommendation
                                                            total absence from       of Director (RSD)
                                                            Hqrs.
6.       Joint Registrar and equivalent   (i)Head of        Upto 10 days of total
                                          Division/Director absence from Hqrs.
                                          of School


                                                    35
Sl.No.    Official seeking approval for       Approving       Extent of Powers              Remarks
             Tour/Academic Visits             Authority
                                          (ii)PVC            More than 10 days of    On the recommendation
                                                             total absence from      of Director of
                                                             Hqrs.                   School/Head of Division
7.       Dy. Registrar and equivalent and (i)Head of         Upto 10 days of total
         all other Group 'A' employees    Division/Director absence from Hqrs.
         below the rank of Dy. Registrar of School
         or equivalent at Hqrs.
                                          (ii) PVC           More than 10 days of    On the recommendation
                                                             total absence from      of Director of
                                                             Hqrs.                   School/Head of Division
8.       All other Group 'A' employees    (i)Regional        Upto 10 days of total
         below the rank of Dy. Registrar Director            absence from Hqrs.
         and equivalent at Regional
         Centre
                                          (ii)Director, RSD More than 10 days and    On the recommendation
                                                             upto 30 days of total   of Regional Director
                                                             absence from Hqrs.
                                          (iii) PVC          More than 10 days of    On the recommendation
                                                             total absence from      of Director (RSD)
                                                             Hqrs.
9.       All Group B&C employees at       (i)Head         of Upto 10 days of total
         Hqrs.                            Division/Director absence from Hqrs.
                                          of School
                                          (ii)PVC            More than 10 days of    On the recommendation
                                                             total absence from      of Head of
                                                             Hqrs.                   Division/Director of
                                                                                     School
10.      All Group B&C employees at      (i)Regional       Upto 10 days of total
         RCs                             Director          absence from Hqrs.
                                         (ii)Director, RSD More than 10 days and     On the recommendation
                                                           upto 30 days of total     of the Regional Director
                                                           absence from Hqrs.
                                          (iii) PVC        More than 30 days of      On the recommendation
                                                           total absence from        of Director (RSD)
                                                           HQrs
11.      Group 'D' employees at the Hqrs (i)JR/DR/AR of Upto 10 days of total
                                         the respective    absence from Hqrs.
                                         Division/School
                                         (ii)Head of       More than 10 days of      On the recommendation
                                         Division/         total absence from        of JR/DR/AR concerned
                                         Director of       Hqrs.
                                         School
12.      Group 'D' employees at RCs      (i)Regional       Upto 10 days of total
                                         Director          absence from Hqrs.
                                         (ii)Director, RSD More than 10 days of      On the recommendation
                                                           total absence from        of the Regional Director
                                                           Hqrs.




                                                   36

				
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