Docstoc

Syndicate Bank Written Papers

Document Sample
Syndicate Bank Written Papers Powered By Docstoc
					Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank HO:SRD at
Manipal - 576104
                        OPEN TENDER DATED 18.03.2011

                                             FOR

PRINTING & SUPPLY OF REDESIGNED SAVINGS BANK PASS BOOKS TO
      HO:SRD AT MANIPAL – 576 104 KARNATAKA STATE INDIA

                             SYNDICATE BANK
                   GENERAL ADMINISTRATION DEPARTMENT
                     STATIONERY & RECORDS DIVISION
                      HEAD OFFICE: MANIPAL – 576 104
                     UDUPI DISTRICT KARNATAKA STATE


DATE OF ISSUE OF TENDER                                             :     18.03.2011

LAST DATE OF SUBMISSION OF TENDER                                    :     06.04.2011
                                                                               1 p.m.

DATE OF PRE-BID MEETING                                                 : 25.03.2011
                                                                             11a.m.

DATE OF OPENING OF TENDER (TECHNICAL BID)                                : 06.04.2011
                                                                              3 p.m.



CLIENTS:

To,
The General Manager
Syndicate Bank
Stationery & Records Division
Head Office,
Manipal. 576 104
Udupi Dt Karnataka State




                                                                                                1
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank HO:SRD at
Manipal - 576104

                                           INDEX
                                                                               Page No

    1. Tender Offer                                                              03

    2. Notice inviting tender                                                    05

    3. DATA sheet                                                                 07

    4. General Information and Instructions to Bidders                            09

    5. General Terms and Conditions                                               14

    6. Technical Bid                                                             21

    7. Stipulated Measurements for pre-printed text columns/boxes                23

    8. Details of the Bidder                                                     25

    8. Letter of Authorisation to Bid                                             28

    9. Agreement Format – Annexure 1                                             29

   10. Format of Bank Guarantee in lieu of EMD – Annexure 2                      31

   11. Format of Bank Guarantee for Security Deposit – Annexure 3                34

   12. Commercial Bid                                                            38

   13. Request for proposal                                                      39

   14. Pictorial Specifications of the Pass Book                                 40




                                                                                                2
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank HO:SRD at
Manipal - 576104

                                    TENDER -OFFER

We have read and examined the tender document for Printing & Supplying of Savings Bank Pass
Books to HO: SRD: Manipal, Karnataka State. We hereby tender for the execution of the work
specified by the Bank within the time specified at the rates specified in the Commercial Bid submitted
in separate sealed cover in accordance with the Technical Specifications, and instructions in writing
referred to in the General Rules and Instructions, and in all respects and in accordance with, such
conditions so far as applicable.

We agree to keep the tender open for 60 days from the due date of submission thereof and not to
make any modifications in its terms and conditions.

A sum of `.5000/- (Rupees Five thousand only) by way of Demand Draft is hereby enclosed as Cost
of Tender document issued by .................... (Name of the issuing Bank) bearing no ........... and date
...............…
A sum of `.5,00,000/-. (Rupees .Five lakhs. only) by way of Demand Draft / Bank Guarantee issued
by .................... (Name of the issuing Bank) bearing no ........... and date ................. is hereby
enclosed as Earnest Money Deposit.
In the event of our withdrawing this offer during the period of Tender validity or failure to accept
Letter of Intent (LOI) within one week of its issue, or failure to furnish Performance
Guarantee/Security Deposit or to sign the agreement when called upon to do so, we agree that the
Bank shall without prejudice to any other right or remedy, be at liberty to forfeit the said Earnest
Money absolutely; otherwise the said Earnest Money shall be retained by it towards Security Deposit
to execute all the works referred to in the tender documents upon the terms and conditions contained
or referred to therein.
We hereby declare that we treat the tender documents and other records connected with the work as
secret/confidential documents and shall not communicate information derived there from to any
persons other than a person to whom we are authorized to communicate the same or use the
information in any manner prejudicial to the safety of the State / the Bank.
We fully understand that you are not bound to accept the tender merely for the reason that the same is
the lowest.

Shri. ________________________, authorized representative of the Tenderer, is the person
authorized to negotiate commercial, technical terms & conditions & sign on behalf of the firm any
Agreement, Bills & receipts for this work.

We under take that, in competing for (and, if the award is made to us, in executing) the above
contract, we will strictly observe the laws against fraud and corruption in force in India namely
“Prevention of Corruption Act, 1988.”

Commission or gratuities, if any paid or to be paid by us to agents relating to this Bid, and to contract
execution if we are awarded the contract, are listed below:

Name & address of agent         Amount & Currency               Purpose of commission/gratuity
(If none, state none)


                                                                                                            3
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank HO:SRD at
Manipal - 576104

We agree that until a formal agreement on stamp paper is prepared and signed, this tender with your
written acceptance thereof shall constitute a binding contract between us.

We understand that you are not bound to accept the lowest or any bid you may receive.


Dated the: ..........   day     of 2011



Signature of Printer/Tenderer
Witness, Name & address:
Full Postal Address including    1).                          2).
Pin Code No.

TelephoneNo.




                                                                                                 4
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank HO:SRD at
Manipal - 576104
                                    NOTICE INVITING TENDER


To:All eligible tenderers


______________________

Sub: Invitation to bid from the printers from Karnataka State and Cities of Delhi, Mumbai,
Chennai, Hyderabad and Kolkata for printing & supply of Fifty Lakh Savings Bank Pass
Books to Syndicate Bank, Stationery & Records Division, Head Office Manipal – 576 104,
Udupi Dist., Karnataka State.
                                         ---------------------

Syndicate Bank, Stationery & Records Division, Head Office Manipal – 576 104, Udupi Dist.,
Karnataka State invites tenders from reputed experienced Printers from Karnataka State
and Cities of Delhi, Mumbai, Chennai, Hyderabad and Kolkata for printing & supply of Fifty
Lakh Savings Bank Pass Books to Syndicate Bank, Stationery & Records Division, Head
Office Manipal – 576 104, Udupi Dist., Karnataka State as per specification, Terms &
Conditions as enclosed with this Tender Notice. Tenders are to be submitted in two bid
system. Technical bid and Financial bid.

The Printer/Tenderers are required to use required papers for printing Fifty Lakh Pass Books
from their stock and print the Pass Books, pack and supply the same to Syndicate Bank,
Stationery & Records Division, Head Office Manipal – 576 104, Udupi Dist., Karnataka
State.

The Technical bid shall consist of the following documents:

   1.   Notice of invitation of tenders
   2.   Offer of Tenderer
   3.   Data Sheet
   4.   General information and Instructions to bidders
   5.   General Terms and Conditions
   6.   Details of the Bidder
   7.   Undertaking of bidder, letter of Authorization, Agreement
   8.   Bank Guarantee Proforma for EMD & SD
   9.   Details of particular of the Organisation/Tenderer/Printing firm

Financial bid shall consist of the following:

   a) Undertaking letter to execute the work
   b) Quotation/Estimate of quantity/rate for the printing




                                                                                                5
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank HO:SRD at
Manipal - 576104
Bidders from Karnataka State and Cities of Delhi, Mumbai, Chennai, Hyderabad and Kolkata
are advised to go through the Tender enquiry documents carefully which will form part of the
contract. The bidders are expected to quote item rates for each item given in the
commercial bid, furnish all the information asked for, sign all the pages and submit the bid
documents.

The last date of submission of Sealed Technical and Financial bids is on or before
06.04.2011, 1.00 p.m

The technical bid and financial bids shall be sent in two separate envelops and sealed super
scribing name of the work, Name and Address of the bidder and both covers may be
enclosed in a single big cover and super scribing the name of the work and Name and
Address of the bidder and submitted before 06.04.2011, 1.00 p.m.

The technical bids will be opened on 06.04.2011 at 3.00 p.m. in the presence of authorized
representatives of the intending bidders at SyndicateBank, SRD, HO Manipal – 576104,
Karnataka.

The Financial bids of technically qualified bidders only will be opened on a later date. The
date and time of opening of financial bids will be informed in advance. The EMD of other
unsuccessful bidders will be returned by Regd. Post.

Hard copy of Tender document can be obtained from Office of The Asst. General Manager,
Syndicate Bank, Stationary & Record Division, Head Office: Manipal on payment of
`.5000/- by way of DD in favour of SyndicateBank payable at Udupi/Manipal towards cost of
tender forms (non refundable). The Tenderers who download the tender documents from
website are required to pay `.5000/- towards the cost of tender by way of Demand Draft in
favour of Syndicate Bank, General Manager(GAD) drawn on Udupi/Manipal to be submitted
separately along with tenders.

To clarify terms of documents a pre-bid Meeting is organized at Syndicate Bank, Head
Office on 25.03.2011 at 11.00 a.m. Interested bidders may send their representatives to
attend the pre-bid Meeting. The bidder should seek in writing for any clarifications required.
In case, Bank is satisfied that some of the tender clauses need to be modified, the same will
be notified in the tender/corrigendum.

Tenderers are advised to log on to Bank’s website www.syndicatebank.in for any last
minute changes in the terms and conditions/modifications and no other notice will be
published in the news paper.




            Sd/-

ASST.GENERAL MANAGER(GAD)

                                                                                            6
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank HO:SRD at
Manipal - 576104

                                        DATA SHEET

1. Tender Notice No.        02/2011 : Dated .18.03.2011
2. Name of the work        Printing & Supply of Savings Bank Pass Books
3. Locations for
   Dispatch                HO:SRD at Manipal – 576 104.
4. Owner                   Syndicate Bank, Head Office, Manipal-576 104,
5. Earnest Money            `.-5,00,000/-Rupees Five lakh only) by way of Demand
   Deposit.                Draft/ Bank guarantee valid upto .06.02. 2012 the date
                           of supply of entire lot of 50 lakh pass books.
6. Cost of Tender          Tender form fee `.5000/-(Rupees Five thousand only)
   Documents               by DD in favour of SyndicateBank, payable at
                           Udupi/Manipal.
7   Pre bid meeting         At 11.00 AM on 25.03.2011 at HO:SRD

                            Manipal.-576104, Karnataka State.
8   Tender Forms           From: .18.03.2011 to 06.04.2011)
    available from:        at Syndicate Bank, Stationery &Records Division, Head
                           Office Manipal 576 104. Tel: 0820 2571181; 2571341.
9. Last date of            06.04.2011 upto 1 p.m.
    submission of tender
10 Tender to be            The Asst. General Manager, GAD/Chief Manager, SRD
    submitted to:          SyndicateBank, Head Office, Manipal –PIN 576104
11. Bid System             Two Bid System

                           COVER NO.1- TECHNICAL BID

                        COVER NO.2 – COMMERCIAL/FINANCIAL BID
12. Opening of Technical At 3 p.m. on 06.04.2011
    Bids
13. Defects liability   12 months from last date of supply of each lot of 5 lakh
    period (DLP)        pass books per month
14. Mode of payment:    90% of the value of Pass Books, on submission of the
                        bills and 10% after DLP
15 Liquidated damages For delay upto 15 days from the stipulated date of
    for delayed supply  delivery 5% of printing charges
                        Delay from 15 days upto 20 days 10% of printing
                        charges
                        Delay beyond 20 days 15% of printing charges.
16. Retention Money:    10% of bill value to be retained for a period of one year
17 Escalation           No escalation of Prices. Prices shall be firm till the
                        delivery of entire lot of 50 lakh pass books

                                                                                                7
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank HO:SRD at
Manipal - 576104
18 Tender Validity         60 days from 06.04.2011, the last date for submission for
                           tender.

19 Delivery Period       First lot of 5.00 lakh pass books to be delivered/
                        despatched within 30 days from the date of final
                        approval of Pass Book by the Bank. There after 5. lakh
                        pass books per month till the execution of the order in
                        full.
20   Sample Pass Books 50 sample/specimen Pass Books are required to be sent
                        along with technical bid .
21   Quantity            Fifty lakh SB Pass Books
22   Tax/VAT/Cess/other The offer must be in Indian rupees only and the prices
     levy if any        shall be inclusive of all taxes/VAT/Levy/Transportation
                        charges/Transit Insurance etc., excluding Octroi. The
                        price shall be firm and binding without any escalation
                        whatsoever, till the date of supply of entire lot of 50 lakh
                        pass books.
23   Packing and        SB pass books shall be packed and despatched to
     Despatch           HO:SRD at Manipal. Please, refer for details Part –A
                        Technical Bid.


(Tender enquiry document is available on Bank’s website –         www.syndicatebank.in from
18.03.2011 to 06.04.2011 up to 1.00 p.m. for downloading )




              Sd/-

ASST.GENERAL MANAGER (GAD)




                                                                                                8
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank HO:SRD at
Manipal - 576104


               GENERAL INFORMATION AND INSTRUCTIONS TO BIDDERS

1. Syndicate Bank (hereinafter called the ‘Bank’), having its Head Office at Manipal,
   (Karnataka State) invites sealed tenders from the printers of Karnataka State and Cities
   of Delhi, Mumbai, Chennai, Hyderabad and Kolkata for printing & supply of fifty lakh
   Savings Bank Pass Books as per the specifications given in Part A – Technical Bid (i.e.
   Technical Specifications) to HO: SRD: Manipal 576 104.

2. Cost of Tender Document: Tender documents may be obtained from our Office at the
   above address on payment of Tender Document Fee of `.5,000/-(Rupees Five thousand
   only) in the form of DD favoring Syndicate Bank payable at Manipal / Udupi from
   18.03.2011 to 06.04.2011 (upto 1.00 PM) between 10 AM and 5 PM on all working
   days (between 10 AM and 2 PM on Saturdays and 1 PM on 06.04.2011). Tender
   document can also be downloaded from our web site www.syndicatebank.in in which case,
   tender document fee of `.5,000/-(Rupees Five thousand only) in the form of DD favoring
   Syndicate Bank payable at Manipal / Udupi shall be enclosed in a separate cover and
   stapled to the cover containing Technical Bid, (Cover No.1) from outside, otherwise the
   bid is liable for rejection.

3.       Earnest Money Deposit: Earnest Money Deposit of `.5,00,000/-(Rupees Five lac only),
     herein after called as EMD to be submitted along with Tender, payable by way of Demand Draft
     at Manipal / Udupi or irrevocable Bank Guarantee (as per Bank’s format in Annexure 2) valid
     upto 10 months from the last date of submission of Tender, issued by any Scheduled Bank
     (other than SyndicateBank) favouring Syndicate Bank and shall be submitted along with the
     Technical Bid, otherwise the bid is liable for rejection. If a Tenderer withdraws or modifies his
     tender during the period of Tender validity, or in case a successful bidder fails to accept Letter of
     Intent (LOI) within one week and sign the agreement, the Earnest Money Deposit will be forfeited
     / Bank Guarantee will be invoked.

     EMD/Bank Guarantee of unsuccessful bidders will be refunded/sent back on finalisation to tender
     process/expiry of the validity of tender period. No interest shall be paid on the Earnest Money.

4. Initial Security Deposit: The successful bidder is required to pay 10% of the work order
   amount, less EMD as, Initial Security Deposit (ISD) within 7 days of receipt of letter of
   Intent/Work order. The ISD to be paid by way of Demand Draft in favour of Syndicate
   Bank, payable at Udupi/Manipal or in the form of Bank Guarantee favouring Syndicate
   Bank.

     Only authorized personnel of the firm shall sign the BID. The proposal must be
     accompanied with an undertaking letter duly signed by the designated/authorised
     personnel of the firm, providing a Bid commitment. The letter should also indicate the
     complete name and designation of the designated personnel. Necessary
     resolutions/authority/ Power of Attorney shall be enclosed.




                                                                                                        9
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank HO:SRD at
Manipal - 576104


5. Minimum Pre-Qualification Criteria:

   a) The bidders from Karnataka State and Cities of Delhi, Mumbai, Chennai, Hyderabad
   and Kolkata complying all the requisite prequalification criteria need only to
   apply/participate in the bid.

   b) The bidder should have at least five years experience in printing and supplying to
   Public sector banks in India.

   c) The bidder should be a profit making company/firm having registered profits for at
   least two years out of three immediate preceding financial years ending 31.03.2010.

   d) The bidder should have printed and supplied similar items during the last three years
   (ending 31.03.2010), to the Public Sector Banks/ Commercial Banks,

   e) The bidder should have supplied a minimum of 40 lakh SB Pass Books in a single
   order during the last three years to Public Sector/Scheduled Banks.

   f) The bidder submitting the bid should be a Company/Firm having average annual
      Turn Over of `.3.00 Crore for its Operations in India in the last three financial
      years.

   g) The bidder should have web printing/other facilities necessary to complete the job
   within 10 months from the date of finalization of the proof.

   h) Documentary evidence in proof of the above pre-qualification criteria shall be
   enclosed. E.g. Self / Attested copies of Audited Balance Sheets, Profit and Loss account,
   Work Order copies, Satisfactory completion reports issued by the Banks etc.

   i) Fifty (50) copies of our redesigned SB Pass Books specimens as per prescribed
   technical specifications shall be enclosed. The quality of these specimens will be taken
   into account while short listing the printers for pre-qualification.

6. Submission of Bids: Tenderers should quote rate conforming to the technical
   specifications. The bank will reject the bid of a tenderer if the bid submitted is not
   conforming to technical specifications. Bids are to be submitted in separate sealed
   covers, duly signed and superscribed as:
                               Cover containing Technical Bid:
  “COVER NO.1 TECHNICAL BID FOR PRINTING & SUPPLLY OF SAVINGS BANK PASS
                                 BOOKS”
(Bidders who have down loaded the Tender Document from Website must attach a DD for `` 5,000/-
towards Tender Document Fee to Cover no 1 from outside. Otherwise bid will be rejected)




                                                                                                10
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank HO:SRD at
Manipal - 576104


                           Cover containing Commercial Bid:

 “COVER NO.2 COMMERCIAL BID FOR PRINTING & SUPPLY OF SAVINGS BANK PASS
                                   BOOKS”
     Both these sealed covers should be kept in a 3rd cover superscribed as

           “BID FOR PRINTING & SUPPLY OF SAVINGS BANK PASS BOOKS”

   The name and address of the bidder shall necessarily be written on all the covers. The
   sealed covers should be addressed and delivered to the Asst. General Manager/Chief
   Manager, Syndicate Bank, Stationery & Records Division Head Office, Manipal 576 104
   so as to reach him by 1.00 p.m. on 06.04.2011. Late tenders shall not be entertained.

7. Documents to be submitted with bids:

1. Documents required in Technical Bid (Sealed Cover No. 1):

    This Tender Document except Part B – Commercial Bid
    DD/Irrevocable Bank Guarantee in lieu of DD towards Earnest Money of `.5 Lakhs
    Supporting documents in respect of pre qualification criteria as mentioned in the
     tender documents (Point No. 5 above).
    Last three years’ audited balance sheets and Profit & Loss A/c statement.
    50 Specimen of the Savings Bank Pass books as per the specification under
     technical bid..
2. Documents required in Commercial Bid (Sealed Cover No. 2):
    PART B – COMMERCIAL/FINANCIAL BID.

3. Pre-bid meeting: A pre-bid meeting will be held on 25.03.2011 at 11.00 AM at HO:SRD,
   Manipal to clarify doubts or queries if any of the bidders. Clarifications/ details furnished
   by the Bank in writing alone shall be binding and shall form part of the tender document.
4. Bid Submission: Sealed bids shall be submitted on or before 06.04.2011 at 1.00 p.m
5. Bid Opening: The technical bid will be opened at 3.00 p.m. on 06.04.2011 , at
   HO:SRD, Manipal in the presence of intending bidders or their Representatives who
   may be deputed to remain present at the time of tender opening. Only one authorized
   representative will be allowed to witness the tender opening upon submitting the
   authorization letter issued by the printer. The commercial bids of only the successful
   qualified printers whose Technical bids are found acceptable will be opened
   subsequently on the date that will be conveyed to them.

6. Bid Validity: Tender validity period is 60 days from the last date for submission of filled in
   tenders. The tenders / offers submitted by the printers including the rates quoted by
   them shall remain valid during the period of tender validity and no change will be allowed
   after opening of Technical / Financial bids.


                                                                                                11
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank HO:SRD at
Manipal - 576104



7. Bid Currency and Prices: The offer must be in Indian Rupees only and the price and
   taxes shall be firm and binding without any escalation whatsoever.

8. Cost of Bidding: The bidder shall bear all the costs associated with the preparation and
   submission of his bid and specimen of the SB pass book. The Bank, will in no case be
   responsible or liable for these costs, regardless of the conduct or outcome of the bidding
   process.

9. Bidders shall submit fully completed bids in respect of all relevant particulars with
   complete details. Incomplete bids are liable to be rejected.

  10. **Tender Documents sent without enclosing 50 specimen copies of SB Redesigned
Pass Books will be rejected

11. Bid document of the firm to be submitted as per the enclosed format with copies of
    relevant document, their experience in the job etc.

          Status of printer’s office, whether own or rented, etc.
          No. of persons skilled /unskilled working at the press
          Names of contact persons, addresses and telephone nos.

8. Evaluation of Tender:
     The tenders received within the due date and time only will be considered.
     After opening the third cover containing all the covers, Financial bid, (without
      opening), will be sealed in a separate cover in the presence of tenderers present.
     Thereafter, the Technical bids shall be opened and the qualifications of the bidders
      will be evaluated to ensure meeting the minimum pre-qualification criteria.
     Technical bids of the bidders who satisfy the prequalification criteria will be evaluated
      for compliance of other terms and conditions. The bidders, are required to prepare 50
      specimen copies of Redesigned SB Pass Books as per the draft materials enclosed
      with this tender on paper as per given specification and submit along with tender.
      This is to evaluate the technical capability of the Printer. The financial bids of only
      those bidders, whose specimen SB Pass Books qualify, will be opened on a pre-
      determined date in the presence of intending bidders.
     The tenders of technically qualified bidders will be evaluated for arriving at the L1
      printer, based on the total cost (including taxes but excluding octroi) of the
      Redesigned SB Pass Books including paper, printing, transportation, insurance etc till
      the Fifty Lakh SB Pass Books reach SyndicateBank, SRD, HO: Manipal.

   Any incomplete or ambiguous terms/conditions/quotes will disqualify the offer.




                                                                                                12
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank HO:SRD at
Manipal - 576104


9. REVISED PRICE BID: During the technical evaluation, Bank reserves the right for
seeking clarifications / additional information /details from the responsive printers. Further,
the Bank reserves the right for seeking revised / supplementary price bid from the
technically qualified printers. However, unilateral submission / revision of price bid or
clarification/information from the printers without the Bank seeking for the same during the
process will not be entertained.

10. Tender document including Technical Bid and Commercial Bid together with terms and
 Conditions etc shall form part of the Agreement.


11. No change whatsoever will be permitted in the technical and /or commercial quotes after
opening the quotes in the presence of the tenderers present.
12. The tenderer shall agree that until a formal agreement on stamp paper is prepared and
signed, this tender shall constitute a binding contract between the tenderer and the Bank.
13. The Technical Bid, Commercial Bid submitted in response to this RFP and written
clarifications submitted consequent to pre-bid meetings, if any, and correspondence
exchanged with the bidder till the date of acceptance of bid shall form a part of the contract
document. The successful bidder, on acceptance of his bid by the Bank, shall, within 7 days
from the date of intimation of acceptance, sign an Agreement on required stamp paper in the
format available as per Annexure 1 in the tender document.

14. Canvassing in connection with tenders is strictly prohibited.

15. Bank’s rights: Bank reserves the right to reject/cancel any or all tenders, without
assigning any reason. In case as per assessment of the Bank, successful L1 bidder will not
be in a position to execute the work within stipulated time frame fixed for delivery, Bank may
at its discretion split the total quantity if required in the ratio 75% & 25% and award the
order (25%) to the L2 printer if the L2 printer agrees to match the price of L1 printer, to meet
the time schedule of implementing this project.

16.All the pages of tender document shall be sealed(stamped) and signed by Authorised
signatory as token of having read the entire tender document and understood the
instructions, terms & conditions etc. No changes whatsoever be permitted in the tender
document and the tender submitted by the bidder shall be strictly as per Bank’s format.




                                                        ASST. GENERAL MANAGER (GAD)

Date: 18.03.2011

                                                                                                13
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank HO:SRD at
Manipal - 576104




                          GENERAL TERMS & CONDITIONS

I. INTERPRETATION: In construing these conditions the specifications and
Agreement, the following words shall have the meaning herein assigned to them
except where the subject or context otherwise requires:

  i) “Syndicate Bank” or “Bank” or “Purchaser”: The term shall denote Syndicate Bank with its Head
  Office at Manipal and Corporate Office at Bangalore and any of its employees/ representative
  authorized on its behalf.
  ii)     “Tenderer”/”Bidder”/”Printer”/”Printer”      :     The       term      shall       mean
  ____________________________________ (Name & address of the tenderer) and their
  heirs, legal representatives, assigns and successors.
  iii) “Supply”/”Work” shall mean the work or works to be done under this contract, as
  detailed in the Scope of Work.
  iv)“Commercial Bid” /Financial Bid or “Price Bid” shall mean the Commercial Bid duly
  priced and submitted in separate cover, with subsequent authorized and approved
  modifications, if any.
  v) Pass Book” shall mean the Redesigned Savings Bank Pass Book for the printing &
  supply of which this tender is floated under this contract.
   2. SCOPE OF WORK: The work is for printing & supply of Fifty lakh Savings Bank
      Pass Books to HO:SRD,:Manipal
   3. EARNEST MONEY DEPOSIT : The tenderer will have to deposit earnest money to
      the extent and in the form detailed in the Notice Inviting Tender and General
      Information and Instructions to the Bidders. The earnest money will not bear any
      interest. In the case of the successful tenderer to whom the contract is awarded, the
      EMD will be adjusted against security deposit till the contract is performed
      satisfactorily in all respects.

   4. SECURITY DEPOSIT: The security deposit shall be 10 % (Ten percent) of the
      contract value. This security deposit will be accumulated by way of retaining 10%
      from the running payments to ensure satisfactory performance of the obligation of the
      tenderer as per the contract.. On satisfactory completion of the Warranty period, this
      security deposit shall be refunded without any interest. Alternately, the tenderer may
      furnish a suitable Performance Guarantee as per approved format from a Scheduled
      Bank (other than SyndicateBank) in lieu of deduction towards Security Deposit.

   5. PRICE
The total price shall be as quoted in the Financial Bid.
  i) The prices quoted shall be deemed to include all taxes and duties, local levies
     packing, Transportation, handling, transit insurance premium and clearing charges etc.

                                                                                                14
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank HO:SRD at
Manipal - 576104
     if any. If the Tenderer fails to include such taxes and duties in the tender, no claim
     thereof will be entertained by the Bank afterwards.


  ii) Price is not subject to fluctuation of the rupee against foreign currencies or for any
      other reason(s). The price shall remain firm throughout the period of this contract .
  iii) In case there is a change in the Government norms, taxes etc before supply or
       presentation of invoices on the Bank, whichever is later, the same shall be borne by
       the printer
  iv) .Price quoted shall remain firm for acceptance for 60 days from the last date for
      submission of filled in tenders.


   6. DELIVERY


        I. On acceptance of tender, Bank shall issue a Letter of Intent (LOI) to the
           successful bidder and the bidder shall accept the same within one week of the
           date of issue of LOI. Firm purchase order will be placed by the Bank, only after
           the successful bidder accepts LOI and enter into the Agreement as per Bank’s
           format.(enclosed as Annexure 1)
        II. Time is the essence of this contract. The supply of entire lot of Fifty lakh pass
            books shall be completed within 10 months or earlier from the date of issue of
            confirmed print order/final approval of the proof by the Bank.
       III. In case the printer fails to supply the pass books within the above delivery
            period, the Bank shall be at liberty to cancel the order for the undelivered
            number of pass book if any, besides de-listing the printer from the empanelled
            list and also denying any future empanelment in the Bank.
       IV. If the printer fails to deliver the pass books as above and in the event of such
           cancellation, the Security Deposit of the printer shall stand forfeited and the
           printer shall not be entitled to any compensation but the printer shall continue to
           carry out all his obligations under this contract, including warranty in respect of
           the pass book that may have already been supplied before cancellation
        V. If the Bank, at its sole discretion, decides to accept the delayed supply of any lot
           of pass books, liquidated damages for a delay upto 15 days from the stipulated
           date of delivery @ 5% of printing charges. Delay from 15 days upto 20 days
           @10% of printing charges. Delay beyond 20 days @15% of printing charges.
          The amount of damages so calculated shall be deducted at the time of making
          any payment after successful completion of supply of the pass book and the cost
          of transportation and other cost there on shall be borne by the printer.
       VI. The decision of the bank in regard to cancellation of the Print Order, levy of
           liquidated damages and forfeiting the Security Deposit shall be final.



                                                                                            15
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank HO:SRD at
Manipal - 576104

       VII. In case of delivery of pass books, where Road Permit is required for
            transportation of goods, it is the responsibility of printer to procure the same by
            making all arrangements required well in advance. However, Bank will provide
            any letter, if required by the printers for getting the permits. The Bank shall not
            be responsible for any delay on this account nor will any additional time be
            allowed for completion of supply.



   7. WARRANTY
         I. The pass book shall be under printer's comprehensive all inclusive warranty for
            a period of one year from the date of satisfactory supply ..
        II. During the warranty period the printer shall, at his own cost, replace any
            defective pass books/pass books not strictly matching with the specifications.
       III. Any defect or shortfall of the pass book will be intimated to the printer by the
            Bank and printer shall rectify the defect or make good the short fall within 7 days
            of such reporting.
       IV. If the pass book cannot be made serviceable within the period stated above, the
           printer shall replace the pass book, free of cost Transportation and other costs in
           this regard, if any, shall be borne by the Printer.
        V. Failure to attend the complaints within 7 days will attract penalty of Rs. 500/- for
           each day’s delay. The penalty shall be recovered from the printer’s bills or from
           his Performance Guarantee.
PAYMENT
         I. The Bank will not pay any advance for supply of the pass books. The bills and
            invoices shall be prepared by the printer and submitted to Head Office. The
            minimum quantity in a bill shall be not less than 5 lakh pass books.
        II. 90% of the Invoice amount will be paid by the bank within 30 days from the date
            of submission of the bill , subject to compliance of the following:
          a) Satisfactory quality & supply of the pass book as per the parameters
             mentioned in the Technical bid, general terms and conditions of the tender.
          b) Produce relevant documents pertaining to the delivery of the pass books in
             original.
          c) Various parameters set out by the Bank and duly committed by the printer,
             while participating in the tender process, must be complied with. If the pass
             book does not conform to the specifications as per technical bids, the order
             stands automatically cancelled and the printer shall not be entitled for any
             payment and the pass books shall be taken back at the cost, risk etc. of the
             printer. Further in such an event the EMD furnished by the printer while
             participating in the tender process shall be forfeited.

                                                                                                16
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank HO:SRD at
Manipal - 576104
           d) Balance 10% of the invoice amount will be paid after satisfactory completion of
               the Warranty Period of one year or against a Performance Bank Guarantee for
               equal amount issued by any Scheduled Bank (other than SyndicateBank) to
               the satisfaction of the Bank.
          e) In the event of any breach of terms and conditions and/ or failure to supply the
             pass book(s) by the printer as per the terms and conditions Bank shall have
             the right to invoke the Performance Bank Guarantee.
          f) Tax deduction at source (TDS) as per relevant provisions of Finance Act from
             time to time.


   8. DEDUCTION FROM PURCHASE PRICE –
The Printer shall reimburse the Bank all costs, charges, damages or expenses which the
Bank may have paid or suffered and to the extent to which the Printer is obliged and
responsible under this Contract to do so, within 30 days upon written request of the Bank
failing which such costs, charges, damages or expenses including statutory payments, if
any, shall be deducted by the Bank from any money due or becoming due to the Printer
under this contract or any other Contract or may be recovered by encashment of bank
guarantees or by arbitration/action of law or otherwise from the Printer.


   9. INSURANCE AND RISKS:
   The printer shall arrange insurance cover for all the pass books for all the risks (fire,
   burglary, natural calamities such as earth quake, flood etc) including transit risk for a
   period of 4 months from the date of delivery at the Bank’s premises in addition to the
   transit period. The insurance shall be for an amount equal to 110% of the CIF value of
   the goods delivered


10. ENFORCEABILITY:
   The decision of the Bank in arriving at the conclusion of breach of conditions and/or
   default of printer will be accepted by the printer without any demur and the Bank will be
   at liberty to enforce these conditions/rights.


11.TERMINATION
          (I)The Bank at its option without prejudice to its rights under the Contract, is
          entitled to terminate the Contract at any time by giving 15 days’ written notice to
          the Contractor in the following circumstance:
           a.    in case the Bidder does not comply with any of his obligations/undertakings
                 under this Contract;
           b.    if the design, specifications of the pass books supplied by the Bidder do not
                 conform to the approved technical specifications and other requirements
                 specified in this contract or agreed to by the bidder;

                                                                                           17
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank HO:SRD at
Manipal - 576104
             c.    if the Bidder refrains from implementing any of the instructions received
                   from the Bank within the stipulation of this Contract;
            d.    in case of any breach of the terms and conditions of this contract by the
                  printer.
          (II)    If the Printer becomes bankrupt or insolvent or causes or suffers any
                  receiver to be appointed for its business or any assets thereof,
                  compounded with its Creditors, or being a corporation, commence to be
                  wound up for the purpose of amalgamation or reconstruction, or carry on its
                  business under a Receiver for the benefit of its Creditors, the Bank shall be
                  at liberty to terminate the contract forthwith upon coming to know of the
                  happening of any such event as aforesaid by notice in writing to the Printer
                  or to the Receiver or Liquidator or to any person in whom the Contract may
                  become vested or give such Receiver, Liquidator or other person the
                  option of carrying out the Contract subject to his providing guarantee for
                  amount to be specified by the Bank.
          (III)   In the event of such termination, the Security Deposit of the printer and the
                  Bank Guarantee shall stand forfeited and the Bank shall have the right to
                  terminate printer deny any future empanelment.


      12.ASSIGNMENT
   The whole of the works included in the contract shall be executed by the tenderer and
   shall not directly or indirectly transfer, assign or sublet the contract or any part, share or
   interest therein without written consent of the Bank.


      13.INDEMNITY:
   The printer indemnifies to protect and save Bank against all claims, losses, costs,
   damages, expenses, action suits and other proceeding resulting from infringement of any
   patent, trademarks, copyrights etc, or such other statutory infringements in respect of all
   pass books supplied to the Bank.


      14.INSPECTION: The Bank reserves the right to get the pass books/printing press
      inspected by its own technical personnel and / or by any other organization / persons
      engaged for the purpose and the printer shall have no objection and shall cooperate
      and provide necessary details/information required for such inspection.


          15.SETTLEMENT OF DISPUTES:
        I. Should any dispute or difference of any kind whatsoever arise between the
           purchaser and the printer in connection with or arising out of the contract, the
           parties shall make every effort to resolve amicably such disputes or difference
           by mutual consultation.


                                                                                              18
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank HO:SRD at
Manipal - 576104



        II. If after 15 days the parties fail to resolve their disputes or difference by such
            mutual consultation, then either the purchaser or the printer may give notice to
            the other party of its intention to commence arbitration, as hereinafter provided,
            as to the matter in dispute. No arbitration in respect of this matter may be
            commenced unless such notice is given.
       III. Any dispute or difference in respect of which a notice of intention to commence
            arbitration has been given in accordance with this clause shall be settled in
            accordance with the Arbitration and Conciliation Act, 1996.
       IV. The arbitral tribunal shall consist of 3 arbitrators one each to be appointed by the
           Purchaser and the Printer. The third Arbitrator shall be chosen by the two
           Arbitrators so appointed by the Parties and shall act as Presiding Arbitrator. In
           case of failure of the two arbitrators appointed by the parties to arrive at a
           consensus within a period of 30 days from the appointment of the Arbitrator
           appointed subsequently, the Presiding Arbitrator shall be appointed by the
           Indian Banks’ Association, which appointment shall be final and binding on the
           parties.
        V. If one of the parties fails to appoint its arbitrator within 30 days after receipt of
           the notice of the appointment of its Arbitrator by the other party, then the Indian
           Banks’ Association shall appoint the Arbitrator.
       VI. Arbitration proceedings shall be held at Manipal, Udupi District Karnataka State,
           Pin Code-576104 India and the language of the arbitration proceedings and that
           of all documents and communications between the parties shall be English.
       VII. The decision of the majority of arbitrators shall be final and binding upon both
            parties. The cost and expenses of Arbitration proceedings will be paid as
            determined by the Arbitral Tribunal. However, the expenses incurred by each
            party in connection with the preparation, presentation etc. of its proceedings as
            also the fees and expenses paid to the arbitrator appointed by such party or on
            its behalf shall be borne by each party itself.
      VIII.   Notwithstanding any reference to arbitration herein,
          a. the parties shall continue to perform their respective obligation under the
             contract unless they otherwise agree; and
          b. the purchaser shall pay the printer any monies due to the printer unless the
             dispute is relating to such payment.


          16.WAIVER:
   Non-enforcement by either party of any of the provisions of this Contract shall not
   construe or constitute as a waiver of the provision itself or any subsequent breach
   thereof. The validity of the Contract shall not be affected, should one or more of its
   stipulations be or become legally invalid and such stipulation is severable from and not
   fundamental to the obligations of either party to this Contract. In such a case, the parties
                                                                                                19
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank HO:SRD at
Manipal - 576104
   shall negotiate in good faith to replace the invalid clause by an agreed stipulation which
   is in accordance with the applicable Indian Law and which shall be as close as possible
   to the party’s original intent.


      17.STATUTORY AND OTHER REGULATIONS:
   The Printer shall comply with all the statutory obligations of the Government of India /
   State Governments and local authorities applicable and the Bank shall not be liable for
   any action under the statutes applicable due to non-compliance of statutory obligations
   by the Printer.


      18.APPLICABLE LAW:
   The Contract shall be interpreted in accordance with the laws of India. Any dispute
   arising out of this contract will be under the jurisdiction of Courts of Law in Udupi,
   Karnataka State.


      19.JURISDICTION:
   This agreement shall be subject to the jurisdiction of the Courts in Udupi, Karnataka
   State.
                                        *****************




                                                                                          20
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank HO:SRD at
Manipal - 576104
                                      PART A– TECHNICAL BID
           The specifications of the Savings Bank Pass Book are as follows:
follows:
  Sl.No    Particulars                     Specifications & Other Terms & Conditions
    1      Size               17 cms x 10 cms (in folded condition)
    2      Quality of paper   Cover – 170 GSM Art Card
                              Text: - 80 GSM Maplitho Paper of JK/West Coast/Ballarpur
                              Mill (mention the name of the mill in the Tender)
   3       Stitching          28 pages, Tailor stitched at the centre of the pass book with
                              good quality white thread. Space between the stitches at 3 mm
                              gap. Thread should be properly trimmed and should not
                              protrude out.
   4       Binding            Sticker Gumming/ machine gumming for second and third
                              inside cover pages of the pass books so as to conceal the
                              stitching of the pass book...Sticker gumming preferred.
   5       Lamination         Required for front and back cover pages .
   6       No. of pages       Total 28 pages = Cover 4 + Text 24(Out of the 24 text pages 4
                              sticker pages are pasted to second and third cover pages.

                              On the second cover page (sticker page) name, address and
                              other details of the branch should be printed.

                              On the 3rd cover page (sticker page) “Request to customer and
                              provision for pasting photo” to be printed in bilingual.

                              On the 1st text page name address and other details of the
                              customer should be printed. Further 18th,19th and 20th pages
                              are used for printing Accounts Rules in Hindi & English Page
                              no 2 to 17 ruling of 6 columns per page with heading in Hindi
                              & English.
   7       Printing           Outer 2 Cover Pages in Multi colour with Bank’s new Logo
                              & Inner cover pages (sticker pages) with 3 colour and other
                              Text Pages in single Royal Blue colour.
   8       Quantity           Fifty Lakh Pass books
   9       Proof              Proof to be got approved by the Bank before bulk printing of
                              the pass books.
   10      Rate               To be quoted for Fifty lakh pass books (all costs inclusive)..
   11      Delivery           First lot of 5 lakh pass books within 30 days from the date of
                              final approval of proof of the pass books . Thereafter 5 lakh
                              passbooks per month to be delivered.




                                                                                                21
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank HO:SRD at
Manipal - 576104

   12     Packing              Each 50 pass books are to be packed in polythene covers and
                               20 such packets (1000 pass books) are to be packed in 5 ply
                               strong/good quality carton boxes.
                               These boxes are to be tightly strapped at 4 places (two
                               horizontally and two vertically) with 12 mm good quality
                               straps. Quality of the boxes and packing should be superior so
                               as to avoid any damage to the pass books.
  13.     Splitting of Order   Bank reserves the right to split the order among printers at L1
                               rate in the ratio of 75:25 to ensure timely supply .
   14     Penalty for          For delay upto 15 days from the stipulated date of delivery 5%
          delayed delivery     of printing charges
                               Delay from 15 days upto 20 days 10% of printing charges
                               Delay beyond 20 days 15% of printing charges.
  15.     Payment              Bill shall be for at least five lakh pass books for Running Bills.




                                                                                                    22
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank HO:SRD at
Manipal - 576104
Stipulated measurements for various preprinted text columns /boxes in the first inner
cover page, first text page and data entry page columns

Sl.No.                1st inner cover page of the pass book
                                                                     From left edge
         To Bank’s emblem ie. Top of Dog               0.4 mm      As per
  1      symbol left shadow box from top edge of                   Measurements of
         The passbook.                                             actual specimen
                                                                   passbook
  2      Top of Bank emblem’s Hindi text line          0.7 mm            -do-
         from top of pass book. .
  3      Name & address of Branch Box from top         2.3 cm             5 cm
         of the pass book
  4      MICR Box from top of the pass book            5.7 cm            1.5 cm
  5      MICR Box width                                 4 cm                --
  6      Telephone, Fax, Email No. Box from top        5.7 cm            5.7 cm
         of the pass book
                                                       7.2cm
         Telephone No.E Mail box width
  7      Business hours box from top of the pass       7.8cm             6.3 cm
         book
  8      IFSC No. Box from top of the pass book        5.7 cm           13.2 cm

Sl.No.                1st Text page of the pass book
                                                                     From left edge
  1      Name & address column                          1.00 cm          3 cm
                                                    from the top
                                                    of same text
                                                    page.
  2      Date of Birth from top edge of the cover       13 cm             3 cm
         page of the passbook
  3      Account Number from top edge of the          13.8 cm             3 cm
         cover page of the passbook
  4      Account opened on from top edge of the       15.5 cm             3 cm
         cover page of the passbook
  5      Nomination Registration No. & Date from      16.7 cm             3 cm
         top edge of the cover page of the
         passbook
  6      Date of issue of pass book from top edge     18.8 cm             3 cm
         of the cover page of the passbook




                                                                                          23
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank HO:SRD at
Manipal - 576104

Sl    Column measurement in the text pages of the            Measurement in cms
No.   Pass Book                                               for each column
 1    Date column width                                            2.0 cm
 2    Particulars column width                                     4.7 cm
 3    Cheque NO. column width                                      2.7 cm
 4    Withdrawals column width                                     2.5 cm
 5    Deposits column width                                        2.5 cm
 6    Balance column width                                         2.6 cm


Pictorial design, colour and all other specifications/ descriptions of the SB pass books are
available in our website www.syndicatebank.in




                                                                                                24
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank HO:SRD at
Manipal - 576104

                                    DETAILS OF THE BIDDER


1. Name of the Organisation

2. Address

a) Office:                                           b) Printing Press

3. Year of Establishment

4. Constitution: (Proprietorship, /Partnership/ Company)

5. Name& Address of Proprietor/Partners/Directors:

6. Whether ISO Certified      :
   If yes Standard of ISO Certification :

7. Name & Address of Bankers/Financial Institutions:
   Credit facilities enjoyed with –
    i) Banks
    ii) Financial Institution

8. Whether Registered on the panel of other Banks/Institution/Society.
   If so, furnish Name with proof

9. Whether specialised in any field of printing
   If so, furnish details
10. Details of Infrastructures available with the Printers
   I. Printing Section (If required a separate annexure be used)
     Type of Printing Machine       Make:          Size:   Year of Mfg    Capacity per Day
                                                                           ( 8 Hours)

 II. Composing Section
     Type of facility             Make:           Size:   Year of Mfg     Capacity per Day
                                                                          ( 8 Hours)

 III. Other requisite facilities: ( If required separate annexure be used)
            Type of Machine           Make:         Size:    Year of Mfg Capacity per Day
                                                                           ( 8 Hours)
           a) Numbering
            b) Punching
            c) Binding
            d) Cutting
            e) Plate Making
             f) Film Making
(In case any facility is not available in- house, what arrangements are made for getting the same)
                                                                                                     25
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank HO:SRD at
Manipal - 576104

IV. WORK FORCE
a) Skilled                                Permanent:                      Temporary:

   i) DPT / Prepress
  ii) Printers
 iii) Binders & others
 iv) Packers & Loaders

b) Semi / Unskilled

V. PREMISES –
   i) Whether own or rented
  ii) Total Land Area (in sq.ft.)
 iii) Constructed Area (in Sq. ft.)
 iv) Godown (in sq.ft.)

VI. Monthly Production Capacity
    (Number of copies on single Shift basis)
  a) Forms
  b) Ledgers
  c) Other Items

VII. Power supply
  a) Connected Load (in KVA)
  b) Availability of Generator (in KVA)

10. Turn Over in the last 3 years         2007-08            2008 -09           2009-10
    a) Job Work

     b) Other Printing (with paper)

            (Biggest single Order executed & time taken for completion of the said order)

11   Details of Available Transportation Facility : Road    Railway       Air   Ship

12. Storage Facility :

13. Quality Control Practices:

14. Whether assessed to                        TIN                      PAN
    a) Sales Tax /VAT
    b) Income Tax



                                                                   (Signature with Seal)

                                                                                                26
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank HO:SRD at
Manipal - 576104
                                       UNDERTAKING

I/We confirm that to the best of my / our knowledge the information provided above is correct
and I/we understand that any concealment of facts will lead to my/our disqualification at any
stage by the Bank.

Date:

Place:

                                                      SIGNATURE OF BIDDER

                                               Signature of the Tenderer/Contractor (With Seal)
                                                      Authorized Signatory



(All details are mandatory. Wherever the space is insufficient, separate sheet may be used
to furnish the details)

Enclose:
1. Financial Statements (Trading, P&L A/c. and Balance Sheet for last 3 Years)
2. Sales Tax and Income – Tax Assessment Orders for last 3 years.




                                                                                                27
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank HO:SRD at
Manipal - 576104

                                     LETTER OF AUTHORISATION TO BID

No. ..............................                                      Dated:      /   /2011

The General Manager
SyndicateBank,
GAD:SRD
Head Office: Manipal

Dear Sir,

    Sub: Letter of Authorisation to bid for Printing &Supply of Fifty lakh Savings Bank Pass
          Books to HO: SRD, Manipal.

We M/s …................................ (Name and address of the principal) hereby authorize M/s.
…..................... (Name and Address of Agents), our Business Partner/Authorised
Distributors/authorized person to submit a bid, and sign the contract on behalf of us for all
the systems/goods required by the bank as called for vide the bank’s request for proposal
reference no ……………

We hereby extend our full guarantee and warranty as per Clauses of Contract for the goods
and services offered for supply by the above firm against this tender.

Yours faithfully,


(NAME)
(Name of principal printer on whose
behalf the proposal is submitted)


Note:       This letter of authority should be on the letterhead of the principal on whose behalf
            the proposal is submitted and should be signed by a person competent and having
            the power of attorney to bind the principal. It should be included by the Bidder in its
            bid.




                                                                                                28
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank HO:SRD at
Manipal - 576104
                                             Annexure 1

                                        AGREEMENT

This agreement made the _____________day of the month of ________in the year 2011
BETWEEN, Syndicate Bank a body Corporate constituted and functioning under the
Banking Companies (Acquisition and Transfer of undertaking Act) 1970 with its Head Office
at Manipal and Corporate Office at Gandhinagar, Bangalore 560 009 and its Premises &
Maintenance Department at Head Office, Manipal,-576104, Udupi Dist. Karnataka State
represented by its duly constituted attorney Sri…..          , Assistant General Manager,
hereinafter referred to as "BANK", which expression shall unless exclude by or repugnant to
the context mean and include its successors in interest and assignees , on the one part and

(Name of the printer), a company registered under Companies Act, 1956/Partnership
Firm/Proprietorship Firm having its registered office at ………………. represented by its
Director/Partner/Proprietor Sri ……………… hereinafter referred to as the'
PRINTER/BIDDER or TENDERER' on the other part;

WHEREAS the Bank having agreed to place order for printing and supply of fifty lakh SB
Pass Books to HO:SRD at Manipal-576 104 with the printers who agree to print & supply
the said pass books as per the specimen and the specifications and the terms and
conditions finalized between the printer and the Bank,

NOW THIS AGREEMENT WITNESSETH as follows:
  1. In this agreement words and expression shall have the same meanings as are
     respectively assigned to them in the conditions of contract hereinafter referred to.

   2. The following documents not inconsistent with these presents shall be deemed to
      form and be read and construed as part of this agreement viz;

               2.1. Notice Inviting Tenders
               2.2. General Information and Instructions for the Guidance of Tenderers.
               2.3. The Tender, Letter of Acceptance, Letters from & to the tenderer, if any,
                    leading to and prior to acceptance letter.
               2.4. General Terms & Conditions of Tender/Contract and clauses of contract
                    along with Annexure thereto.
               2.5. Technical Specifications, Special Conditions, Questionnaire, tender
                    drawings if any, etc.
               2.6. Minutes of pre-bid meeting, if any.
               2.7. The details submitted in technical bid, design, and such other
                    documents .
               2.8. Commercial Bid.




                                                                                                29
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank HO:SRD at
Manipal - 576104
In consideration of the payments to be made by the Bank to the tenderer, the tenderer
hereby covenants and agrees with the Bank to complete the works in conformity with and
subject to all terms and conditions/rules as mentioned in the General Conditions as also in
the aforesaid documents which shall form part of this agreement.

In witness where of the parties hereto have hereunto set their respective hands and seals
the day and year first above written.


Signed, sealed and delivered by the said tenderer,___________________________              to
Syndicate Bank _____________________in the presence of:


Signature of Tenderer (with seal)


Signature of Authorized representative of the Bank / Accepting Authority.
Witness (Signature, Name & Address ):
1).




2).




                                                                                          30
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank HO:SRD at
Manipal - 576104
                                         Annexure 2

         Proforma for Bank Guarantee In Lieu Of Earnest Money Deposit


To:
The General Manager
SyndicateBank
GAD: PMD
Head Office
MANIPAL

(To be submitted on non judicial stamp paper of appropriate value purchased in the
name of the issuing Bank)

This deed of guarantee made this       day of        two thousand eleven between
       (Name of Banker) having its r egistered office at

(place) and one of its local offices at (hereinafter referred to as the Surety), and
SyndicateBank, a Body Corporation             constituted     under    the    Banking
Companies(Acquisition & Transfer of Undertakings) Act, 1970, having its Head
Office at M A N I P A L – 5 7 6 1 0 4 I NDIA (hereinafter referred to as the Bank).

WHEREAS (Tenderer’s name herein after referred to            as “Tenderer”)         a
registered Company/partnership/proprietorship firm and having its registered office at
_      is bound to deposit with the Bank by way of earnest money for
` 5,00,000/-(Rupees Five Lakhs only) in connection with its Tender for printing and
supply of Fifty lakh SB pass books to HO:SRD at Manipal 576 104 as per the
specifications and terms and conditions.

WHEREAS the tenderer as per clause, Instructions to tenderers has agreed to
furnish a Bank Guarantee valid up to 06.02.2012. ( d a t e o f d e l i v e r y o f
entire lot of Fifty lakh SB pass books).

NOW THIS WITNESSETH:

1.     That the Surety in consideration of the above Tender made by the Tenderer
to the Bank hereby undertakes to guarantee payment on demand without demur
to the Bank the said amount of `. 5,00,000/- (Rupees Five Lakhs only) within one
week from the date of receipt of the demand from the Bank on presentation of this
deed of guarantee, which the Tenderer is bound to deposit with the Bank by way
of earnest money in connection with his Tender.

2.     This guarantee shall not be affected by any infirmity or irregularity on the part
of the Tenderer or by the dissolution or any change in the constitution of the
Bank, Tenderer or the Surety.


                                                                                                31
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank
HO:SRD at Manipal - 576104
3.       The Bank shall be eligible to make any claim under this
guarantee if the Tenderer after submitting his Tender, rescinds from his
offer or modifies the terms and conditions thereof in a manner not
acceptable to the Bank or expresses his unwillingness to accept the
order after the Bank has decided to place order with the Tenderer for the
p rin t in g a n d supply of SB Pass books. The Bank’s decision in this regard
shall be final and binding.

4.    The Surety shall not and cannot revoke this guarantee during its
currency except with previous consent of the Bank in writing.

5.       Not withstanding anything contained in the foregoing, the Surety’s
liability under the guarantee is restricted to `.5,00,000/- (Rupees Five lakh
only)

6.        This guarantee shall remain in force and effective up to
(06.02.2012), 10 months. from the last date for
submission of filled in tender) plus one month grace
p e r i o d a n d shall expire and become ineffective on intimation thereof
being given to the Surety by the Bank in which event this guarantee shall
stand discharged.

7.    The Surety will make the payment pursuant to the demand notice
issued by the Bank, notwithstanding any dispute that may exist or arise
between the Tenderer and the Bank or any other person.

8.      Any forbearance, act or omission on the part of the Bank in enforcing
any of the conditions of the said tender or showing of any indulgence by the
Bank to the tenderer shall not discharge the Surety in any way and the
obligations of the Surety under this guarantee shall be discharged only on
the intimation thereof being given to the Surety by the Bank.

9.        Notwithstanding anything contained herein before, our liability
under this guarantee is restricted to ` 5,00,000/-(Rupees F ive lakhs
only) and this guarantee would be valid up to ( 0 6 . 0 2 . 2 0 1 2 ) , 1 0
months from last date for submission of filled in tender
+ o n e m o n t h g r a c e p e r i o d and we shall be discharged from all
liabilities hereunder unless a written claim for payment under this guarantee
is lodged on us within one month from the date of expiry of guarantee i.e. on
or before ( 0 6 . 0 2 . . 2 0 1 2 , 1 0 m o n t h s f r o m l a s t d a t e f o r
s u b m i s s i o n o f f i l l e d i n t e n d e r ) irrespective of whether or not the
original guarantee is returned to us..




                                                                                           32
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank
HO:SRD at Manipal - 576104
   10. The Surety has the power to issue this guarantee under its
       Memorandum and Articles of Association and the person who is
       hereby executing this deed has the necessary powers to do so
       under the Power of Attorney granted to him by the Surety.



SIGNED AND DELIVERED                           For and on Behalf of



For and on behalf of above named Bank.            (Banker’s Name and Seal) Branch
Manager (Banker’s seal)




                                                                                      33
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank
HO:SRD at Manipal - 576104




                                       Annexure 3

                  Format of Bank Guarantee for Security Deposit

To be submitted on Non-judicial stamp paper of appropriate value purchased in the
name of the issuing bank)

No.    Date _
The General Manager
SyndicateBank,
GAD: PMD
Head Office: MANIPAL - 576104

Dear Sir

In consideration of your agreeing to accept the security deposit of `. … . lakhs
furnishable to you by Messrs       _ (hereinafter referred to as “the Printer”) in terms of
their contract with you for p r i n t i n g a n d supply of Fifty lakh SB pass books to
HO:SRD, Manipal, as per their Tender No. dated                   and General conditions
of Contract and other tender documents relating thereto subject to the
conditions and alterations mutually agreed upon the set forth or referred to in
your Order/Contract No. _ dated             in the form of guarantee from us in the
manner

hereinafter contained, we    (Name of the Bank) do hereby covenant and agree with
you as follows:

1.     We undertake to indemnify you and keep you indemnified from time to time
to the extent of `. ….lakhs against any loss or damage caused to or suffered by or
that may be caused to or suffered by you by reason of any breach or breaches on
the part of the Printer of any of the terms and conditions contained in the said
Contract and in the event of the Printer making any default or default in carrying
out any of the work under the said Contract or otherwise in the observance and
performance of any of the terms and conditions relating thereto in accordance
with the true intent and meaning thereof, we shall forthwith on demand pay to
you such sum or sums not exceeding in total the said sum of `. ...........(amount)
as may be claimed by you as your losses and/or damages, costs, charges or
expenses by reason of such default on the part of the Printer.

2.      Notwithstanding anything to the contrary, your decision as to whether
the Printer has made any such default or defaults and the amount or amounts to
which you are entitled by reasons thereof will be binding on us and we shall not be
entitled to ask you to establish your claim or claims under this Guarantee but will
pay the same forthwith on your demand without any protest or demur.



                                                                                        34
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank
HO:SRD at Manipal - 576104




3.      This guarantee shall continue and hold good until it is released by you on
the application by the P r i n t e r after expiry of the relative guarantee period of the
said Contract and after the P r i n t e r had discharged all his obligations under
the said Contract and produced a certificate of due completion of the work
under the said contract and submitted a “No Demand Certificate”, provided always that
this guarantee shall in no event remain in force after …… (date, one year from date
of supply of the entire lot of Fifty lakh pass books) without prejudice to your claim or
claims arisen and demanded from or otherwise notified to us in writing before the
expiry of six months from the said date which will be enforceable against
us notwithstanding that the same is or are enforced after the said date.

4.     Should it be necessary to extend this guarantee on account of any
reason whatsoever, we undertake to extend the period of this Guarantee on your
request till such time as may be required by you without referring to the printer. If
you don’t hear from us on such extension within 10 days of your demand, then it can
be presumed that we have extended accordingly a n d your decision in this respect
shall be final and binding on us.

5.      You will have the fullest liberty without affecting this guarantee from time
to time to vary any of the terms and conditions of the said contract or extend the
time of performance of the Contractor or to postpone for any time or from time to
time any of your rights or powers against the Contractor and either to enforce or
forbear to enforce any of the terms and conditions of the said Contract and we shall
not be released from our liability under this guarantee by the exercise of your
liberty with reference to matters aforesaid or by reason of any time being given to
the Contractor or any other forbearance, act or omission on your part or any
indulgence by you to the Printer or by any variation or modification of the said
contract or any other act, matter or things whatsoever, which under the law
relating to sureties would but for the provisions hereof have the effect of so
releasing us from our liability hereunder provided always that nothing herein
contained will enlarge our liability hereunder beyond the limit of `. ………….. as
aforesaid.

6.      This guarantee shall not in any way be affected by your taking or varying
or giving up any securities from the Printer or any other person, firm or company
on its behalf or by the winding up, dissolution, insolvency or death as the case may
be, of the Printer.

7. In order to give full effect to the guarantee herein contained you shall be entitled
   to act as if we were your principal debtors in respect of all your claims
   against the Contractor hereby guaranteed by us as aforesaid and we hereby
   expressly waive all our rights of surety-ship and other rights, if any, which are in
   any way inconsistent with any of the provisions of this guarantee.




                                                                                      35
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank
HO:SRD at Manipal - 576104


8.      Subject to the maximum limit of our liability as aforesaid, this guarantee
will cover all your claim or claims against the Printer from time to time arising out of
or in relation to the said contract and in respect of which your claim in writing is
lodged on us before expiry of six months from the date of expiry of this guarantee.

9.     Any notice by way of demand or otherwise hereunder may be sent by
special courier, telex, fax or registered post to our local address as aforesaid and
if sent by post, it shall be deemed to have been given when the same has been
posted.

10.    This guarantee and the powers and provisions herein contained are in
addition to and not by way of limitation of or substitution for any other guarantee
or guarantees heretofore given to you by us (whether jointly with others or alone)
and now existing un cancelled and that this guarantee is not intended to and shall
not revoke or limit such guarantee or guarantees.

11.    This guarantee shall not be affected by any change in the constitution of
the Printer or us nor shall it be affected by any change in your constitution or by
any amalgamation or absorption thereof or therewith but will ensure to the benefit
of and be available to and enforceable by the absorbing or amalgamated company
or concern.

12.   Any forbearance, act or omission on the part of the Bank in enforcing any of
the conditions of the said tender or showing of any indulgence by the Bank to the
Tenderer shall not discharge the Surety in any way and the obligations of the
Surety under this guarantee shall be discharged only on the intimation thereof
being given to the Surety by the Bank.

13.   This guarantee is irrevocable during the period of its currency and shall not
be revoked without your previous consent in writing.

14.   We further agree and undertake to pay you without demur the
amount demanded by you in writing notwithstanding any difference or dispute or
controversy that may exist or arise between you and Printer or any other person.

15.    Notwithstanding anything contained herein before, our liability under
this guarantee is restricted to `.. …..(Amount) and this guarantee would be valid
up to(date, three years from date of printing and supply of pass books plus six
months grace period) and we shall be discharged from all liabilities hereunder
unless a written claim for payment under this guarantee is lodged on us within one
month from the date of expiry of guarantee i.e. on or before (date…..) irrespective
of whether or not the original guarantee is returned to us..




                                                                                      36
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank
HO:SRD at Manipal - 576104


16.   We have power to issue this guarantee in your favour under the
Memorandum and Articles of Association of our Bank and the undersigned has full
power to execute this Guarantee under the Power of Attorney granted to him by the
Bank.


SIGNED AND DELIVERED
(For & on behalf of the above named Bank)         For & on behalf of (Banker’s Name &
Seal)


BRANCH MANAGER
(Banker’s Seal)
Address




                                                                                      37
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank
HO:SRD at Manipal - 576104




                            PART B – COMMERCIAL BID

  TENDER DOCUMENT FOR PRINTING & SUPPLY OF SAVINGS BANK PASS
                                  BOOKS
          Cost per 50 lakh Savings Bank Pass Book    `.

(inclusive of all costs viz. cost of paper, taxes/ces Levy, VAT, packing, transportation
charges and transit insurance etc but excluding Octroi*)

                                                                Total Cost- `.

* Octroi charges if any paid shall be paid by the bidder/printer.
The same will be reimbursed by the Bank on production of receipt.

The above rates shall remain firm for acceptance upto 10 months from the last
date for submission of filled in Tender.




SIGNATURE/SEAL OF THE BIDDER/PRINTER


Place:

Date:




                                                                                      38
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank
HO:SRD at Manipal - 576104




                                                                                      39
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank
HO:SRD at Manipal - 576104




                                                                                      40
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank
HO:SRD at Manipal - 576104




                                                                                      41
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank
HO:SRD at Manipal - 576104




                                                                                      42
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank
HO:SRD at Manipal - 576104




                                                                                      43
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank
HO:SRD at Manipal - 576104




                                                                                      44
Tender for printing & supply of Fifty lakh Savings Bank Pass books to SyndicateBank
HO:SRD at Manipal - 576104




                    GENERAL ADMINISTRATION DEPARTMENT
                      PREMISES & MAINTENANCE DIVISION
                        HEAD OFFICE: MANIPAL-576104
                             FAX – 08202570048

                             REQUEST FOR PROPOSAL

Syndicate Bank invites sealed tenders from reputed printers from Karnataka state
and Cities of Delhi, Mumbai, Chennai, Hyderabad and Kolkata for PRINTING &
SUPPLY OF FIFTY LAKH SAVINGS BANK PASS BOOKS to HO:SRD at Manipal
576 104. The terms and conditions and other details are available in our Website
www.syndicatebank.in

Amendments if any, made in the tender terms & conditions subsequent to pre-bid
meeting, will be uploaded in Bank’s website and no separate newspaper
advertisement will be released.

The tenders are to be submitted in sealed cover superscribing Tender for PRINTING
& SUPPLY OF SAVINGS BANK PASS BOOKS on or before 06.04.2011
before1.00 PM.

Date: 18.03.2011                               ASST. GENERAL MANAGER (GAD)
Place: Manipal – 576104




                                                                                      45

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:44
posted:8/17/2011
language:English
pages:45
Description: Syndicate Bank Written Papers document sample