Docstoc

Synopsis Inventory Management

Document Sample
Synopsis Inventory Management Powered By Docstoc
					                                                                                        1c599a3b-b9a7-44b0-8194-91bc5b886044.xls


Inject #   Opt   Date     Time     Synopsis   Method     Originator       Controller                                Event Description                               Recipient               Expected Outcome                 Notes


                                                                                                Pre- Exercise Information / Events
                                                                                                          D-1 Events (Insert Date)
                 [Date]   [Time]                                                                              Controller/Evaluator Briefing
                 [Date]   [Time]                                                                          Player, Actor, Observer/VIP Briefings

                 [Date]   [Time]                                                                                      STARTEX
   1             [Date]   [Time]                                                       Initiate EDS site activation call down list.

   2             [Date]   [Time]                                                       Initiate EDS staff activation call down list.

                                                                                       State and Federal assistance has been requested and approved.
   3             [Date]   [Time]
                                                                                       Supplies and materiel are en route.

   4             [Date]   [Time]                                                       Authorization of standing orders.

                                                       MEMA Regional                                                                                                             Public Health (PH) at Local EOC notifies
                                   Standing              Emergency    Simulation Notice of Department of Public Health standing orders is released from                          Emergency Dispensing Site (EDS)
   5        x    [Date]   [Time]               Fax                                                                                                                  Local EOC
                                    Orders               Operations  Cell (SimCell) Massachusetts Emergency Management Agency (MEMA).                                            Manager and other appropriate stake
                                                        Center (EOC)                                                                                                             holders.

                                     Media                                             Message Script: "Hello, this is local news [Channel Name], do you have                    Public Information Officer (PIO) at Local
   6        x    [Date]   [Time]              Phone         Media          SimCell                                                                                  Local EOC
                                    Inquiry                                            a fixed location for the EDS? Thank you."                                                 EOC confirms the location.

   7             [Date]   [Time]                                                       EDS staff arrive at [Name of EDS].

   8             [Date]   [Time]                                                       EDS staff are checked-in (i.e. badges, credentials, assignments)

   9             [Date]   [Time]                                                       Staff receive Just-In-Time Training.

  10             [Date]   [Time]                                                       Incident Command is established at EDS.

                                                       Planning Section     EDS        Planning Section Chief needs the EDS command structure to include in
  11        x    [Date]   [Time]     ICS      Radio                                                                                                                EDS Manager   Command structure is provided
                                                            Chief         Controller   the Incident Action Plan (IAP) that is being created
                                                       MEMA Regional                                                                                                             Pertinent information should be forwarded
  12        x    [Date]   [Time]    SitRep     Fax                         SimCell     Statewide Situation Report (SitRep) is released from MEMA                    Local EOC
                                                          EOC                                                                                                                    to the EDS Manager.

                                                                                                                                                                                 PIO at EOC should contact EDS PIO to
                                    Press                                              Message Script: "Hello, this is the Mayor's office, we needs an update on
  13        x    [Date]   [Time]              Phone     Mayor's Office     SimCell                                                                                 PIO at EOC    begin generating messaging materials
                                   Release                                             the status of the EDS so the Mayor can do a press release. Thank you."
                                                                                                                                                                                 (press release, talking points, etc.)

                                                                                       The vehicle with EDS support supplies (signage, forms, bullhorns, etc.)
  14             [Date]   [Time]
                                                                                       has arrived at the loading dock.
                                                                                       Message Script: "Hello, this is local news [Channel Name], we were                        PIO at EOC contacts PIO at EDS,
                                     Media
  15        x    [Date]   [Time]              Phone         Media          SimCell     wondering when the doors at the EDS will open? Could you give us            PIO at EOC    requesting start time. Press release is
                                    Inquiry
                                                                                       some information?"                                                                        generated and put out.
                                                                                                                                                                    Emergency
                                                       MEMA Regional                   Message Script: "Hello, this is the MEMA Regional EOC, will you send                      EDS Manager asks the Planning Section
  16        x    [Date]   [Time]    SitRep    Phone                        SimCell                                                                                  Manager at
                                                          EOC                          us a Situation Report. Thank you."                                                        Chief to draft a SitRep.
                                                                                                                                                                      EOC

  17             [Date]   [Time]                                                       EDS set-up is complete.

                                                       MEMA Regional                                                                                                             Pertinent information should be forwarded
  18        x    [Date]   [Time]    SitRep     Fax                         SimCell     Statewide situation report is released.                                      Local EOC
                                                          EOC                                                                                                                    to the EDS Manager.

  19             [Date]   [Time]                                                       Shipment of medication has arrived at the EDS.

  20             [Date]   [Time]                                                       Medication is inventoried and accounted for.




                                                                                                                    MSEL                                                                                                         Page 1
                                                                                    1c599a3b-b9a7-44b0-8194-91bc5b886044.xls

                                                                                                                                                                                 Public Health at EOC contacts EDS
                                                                                   Message Script: "Hello, this is the Public Health desk at the Regional                        Manager requesting an update on the
                           Medication               MEMA Regional
21   x   [Date]   [Time]                 Radio                         SimCell     EOC. We'd like to confirm that your inventory numbers match the                PH at EOC      inventory of the medication. EDS Manager
                           Inventory                   EOC
                                                                                   manifest. Thank you."                                                                         consults with the Logistics Section Chief at
                                                                                                                                                                                 the EDS.

                                                                                                                                                                                 Emergency Manager at EOC contacts EDS
                                                                                   Message Script: "Hello, this is the Mayor's Office, our lines are being        Emergency      Manager requesting medication for
                           Responder
22   x   [Date]   [Time]                 Phone      Mayor's Office     SimCell     flooded by first responders who are demanding medication. What're you          Manager at     responders. EDS Manager consults with
                            Prophy
                                                                                   planning to do about this?"                                                      EOC          Operations Section Chief to determine the
                                                                                                                                                                                 policy and process.

23       [Date]   [Time]                                                           Distribute medication to first responders and critical personnel.


                                                                                                                                                                                 Operation Section Chief reviews [Town]
                            Meds for                 Patient Care       EDS        A number of response personnel are requesting medication for their             Operation
24   x   [Date]   [Time]                 Radio                                                                                                                                   policy and approve/disapprove dispensing
                            Families                Branch Director   Controller   families. Please advise on how to proceed.                                    Section Chief
                                                                                                                                                                                 extra meds.

25       [Date]   [Time]                                                           EDS completes first responder prophylaxis.

26       [Date]   [Time]                                                           EDS doors open to the public.

27       [Date]   [Time]                                                           Dispensing begins.

                                                                                                                                                                                 Public Health at EOC contacts Planning
                                                                                                                                                                  Emergency      Section Chief requesting the SitRep. If
                                                     MEMA Reg.                     Message Script: "Hello, this is the MEMA Regional EOC, we still need a
28   x   [Date]   [Time]    SitRep       Phone                         SimCell                                                                                    Manager at     completed and approved, the SitRep is
                                                       EOC                         Situation Report. Thank you."
                                                                                                                                                                    EOC          distributed to appropriate response
                                                                                                                                                                                 agencies.

                                                                                   Message Script: "Hello, this is local news [Channel Name], we want to                         PIO at EOC contacts PIO at EDS,
                             Media                                                 put out an 'Action News Update' during our next segment. Could you                            requesting a situation report/update. Press
29   x   [Date]   [Time]                 Phone          Media          SimCell                                                                                    PIO at EOC
                            Inquiry                                                give us some information about what's going on…all we're hearing are                          release is drafted and approved, then
                                                                                   rumors."                                                                                      released.

                                                                                                                                                                                 Operations Section Chief notifies Logistics
                            Comm.                    Patient Care       EDS                                                                                       Operation      Section Chief. Logistics contacts Service
30   x   [Date]   [Time]                 Radio                                     The Triage Group Leader is having battery trouble with his/her radio.
                           Equipment                Branch Director   Controller                                                                                 Section Chief   Branch Chief, requesting assistance from
                                                                                                                                                                                 the Communications Unit Leader.

                                                                                                                                                                 Screening and
                           Language     Person to                       EDS                                                                                                    Screening and Triage Group Leader
31   x   [Date]   [Time]                                 Actor                     The client only speaks and reads ________.                                    Triage Group
                            Barrier      Person                       Controller                                                                                               notifies the Interpreter Group Leader.
                                                                                                                                                                    Leader

                                                                                                                                                                               Screening and Triage Group Leader
                                                                                                                                                                 Screening and
                           Triage and   Person to                       EDS                                                                                                    notifies Patient Care Branch Director who
32   x   [Date]   [Time]                                 Actor                     The client is exhibiting flu-like symptoms and is having trouble breathing.   Triage Group
                           Transport     Person                       Controller                                                                                               notifies the Transport Branch Director.
                                                                                                                                                                    Leader
                                                                                                                                                                               Client is noted in patient tracking system.

                                                                                                                                                                     Flow        Flow Maintenance Group Leader notifies
                            Security    Person to                       EDS        Client reports that a physical altercation has begun in the line outside of
33   x   [Date]   [Time]                                 Actor                                                                                                   Maintenance     Patient Flow Branch Director who contacts
                            Problem      Person                       Controller   the entry.
                                                                                                                                                                 Group Leader    the Security Branch Director.

                                                                                                                                                                                 Operations Section Chief contacts
                                                                                                                                                                                 Logistics Section Chief. Logistics Section
                                                                                                                                                                                 Chief notifies Service Branch Chief, who
                             Staff                   Patient Care       EDS                                                                                       Operation
34   x   [Date]   [Time]                 Radio                                     The EDS staff is beginning to get hungry.                                                     contacts Food Unit Leader. Logistics
                            Support                 Branch Director   Controller                                                                                 Section Chief
                                                                                                                                                                                 Section Chief also notifies Finance and
                                                                                                                                                                                 Administration Section Chief about the
                                                                                                                                                                                 expense.




                                                                                                              MSEL                                                                                                              Page 2
                                                                                       1c599a3b-b9a7-44b0-8194-91bc5b886044.xls


                                                                                                                                                                                   Forms Receiver Group Leader notifies
                            Facility     Person to                         EDS                                                                                      Forms Receiver Patient Flow Branch Director who contacts
35   x   [Date]   [Time]                                  Actor                       Client reports that there is no more toilet paper in the restroom.
                            Problem       Person                         Controller                                                                                  Group Leader Support Branch Chief, requesting
                                                                                                                                                                                   assistance from the Facilities Unit Leader.


                                                                                                                                                                                     Logistics Section Chief contacts Support
                             Updated                                       EDS                                                                                         Logistics     Branch Chief asking for updated inventory.
36   x   [Date]   [Time]                  Phone       EDS Manager                     There is a request for an update on the status of medication inventory.
                            Inventory                                    Controller                                                                                  Section Chief   Logistics Section Chief submits update to
                                                                                                                                                                                     EDS Manager.
                                                                                                                                                                    Screening and
                           Language      Person to                         EDS                                                                                                    Screening and Triage Group Leader
37   x   [Date]   [Time]                                  Actor                       The client only speaks and reads _________.                                   Triage Group
                            Barrier       Person                         Controller                                                                                               notifies the Interpreter Group Leader.
                                                                                                                                                                       Leader
                                                                                                                                                                                     Emergency Manager at EOC contacts the
                                                                                      Message Script: "Hey, [name of your EM] this is the [neighboring town]          Emergency      EDS Manager requesting a status report on
                           Request for                 Neighboring
38   x   [Date]   [Time]                  Phone                           SimCell     Emergency Manager. We're looking for some logistical support so we              Manager at     the current level of resources and
                            Support                       Town
                                                                                      can open our EDS. Can [your town] spare any personnel or resources?               EOC          personnel, before responding to the
                                                                                                                                                                                     neighboring Emergency Manager.
                                                                                                                                                                                     Emergency Manager contacts the EDS
                                                                                                                                                                      Emergency      Manager requesting a Situation Report.
                                                                                      Message Script: "Hello, this is the Mayor's office, please update us on
39   x   [Date]   [Time]     SitRep       Phone       Mayor's Office      SimCell                                                                                     Manager at     EDS Manager consults with Planning
                                                                                      the status of the EDS. Thank you."
                                                                                                                                                                        EOC          Section Chief. Planning Section Chief
                                                                                                                                                                                     should develop SitRep.

                                                                                                                                                                                    Patient Flow Branch Director notifies
                                                                                                                                                                                    Security Branch Director. Security Branch
                                                          Flow                                                                                                                      Director contacts Law Enforcement at
                            Security                                       EDS        The line of clients is continuing to grow, clients have raised safety          Patient Flow
40   x   [Date]   [Time]                  Radio       Maintenance                                                                                                                   EOC, requesting additional assistance.
                            Problem                                      Controller   concerns.                                                                     Branch Director
                                                      Group Leader                                                                                                                  Law Enforcement evaluates their capacity,
                                                                                                                                                                                    activating mutual aid or private security if
                                                                                                                                                                                    necessary in accordance.


                                                                                                                                                                                     Public Health at EOC contacts EDS
                                                                                                                                                                                     Manager requesting an updated situation
                                                     MEMA Regional                    Message Script: "Hello, this is the MEMA Regional EOC, will you send          Public Health at
41   x   [Date]   [Time]     SitRep       Phone                           SimCell                                                                                                    report. EDS Manager consults with
                                                        EOC                           us an updated situation report. Thank you."                                        EOC
                                                                                                                                                                                     Planning Section Chief. EDS Manager
                                                                                                                                                                                     reports back to Public Health at EOC.


                                                                                      Message Script: "Hello, this is the Mayor's Office. We keep getting calls
                                                                                      from concerned citizens who live near the EDS. Apparently the line of                          Law Enforcement at EOC notifies
                           Client Flow
42   x   [Date]   [Time]                  Phone       Mayor's Office      SimCell     clients has become disorganized and is spilling into the nearby                 LE at EOC      Department of Pubilc Works at EOC and
                              Issue
                                                                                      neighborhood. Is there anyway we could get more parking cones or                               the Security Branch Director at the EDS.
                                                                                      some kind of barrier device to corral all of these people? Thank you."

                           Expanding                   Emergency           EOC                                                                                                       Emergency Manager at EOC notifies EOC
43       [Date]   [Time]                  Phone                                       Town Management is considering opening a second EDS                           EDS Manager
                           Response                  Manager at EOC      Controller                                                                                                  staff and EDS Manager.
                             Visual      Person to                         EDS                                                                                      Greeter Group Greeter Group Leader [actions according
44   x   [Date]   [Time]                                  Actor                       The client is visually impaired.
                           Impairment     Person                         Controller                                                                                    Leader     to your plan].
                                                                                                                                                                     Finance and
                             Staff                   Logistics Section     EDS        Food has just arrived at the back door of the facility, the delivery person                  Finance and Administration Section Chief
45   x   [Date]   [Time]                  Radio                                                                                                                     Administration
                            Support                        Chief         Controller   is expecting payment.                                                                        contacts the Procurement Unit Leader.
                                                                                                                                                                    Section Chief

                                                                                                                                                                                  Screening and Triage Group Leader
                                                                                                                                                                    Screening and notifies Patient Care Branch Director.
                           Triage and    Person to                         EDS
46   x   [Date]   [Time]                                  Actor                       The client is exhibiting flu-like symptoms and is having trouble breathing.   Triage Group Patient Care Branch Director notifies the
                           Transport      Person                         Controller
                                                                                                                                                                       Leader     Transport Branch Director. Client is noted
                                                                                                                                                                                  in patient tracking system.




                                                                                                                  MSEL                                                                                                             Page 3
                                                                                     1c599a3b-b9a7-44b0-8194-91bc5b886044.xls


                                                                                                                                                                                 Emergency Manager contacts EDS
                                                                                    Message Script: "Hello, this is the MEMA Regional EOC. We are                 Emergency
                                                    MEMA Regional                                                                                                                Manager, who notifies the Finance and
47   x   [Date]   [Time]     SitRep      Phone                          SimCell     tracking all of the expenses related to the response operation. Please        Manager at
                                                       EOC                                                                                                                       Administration Section Chief and reports
                                                                                    send an update on all documented expenses"                                      EOC
                                                                                                                                                                                 current cost and projected cost.

                                                                                                                                                                                 Operations Section Chief contacts Patient
                            Adverse
                                                    Public Health at     EOC                                                                                      Operation      Care Branch Director requesting
48   x   [Date]   [Time]     Event       Phone                                      Request for information on any adverse events due to the medication.
                                                         EOC           Controller                                                                                Section Chief   information. Operations Section Chief
                           Monitoring
                                                                                                                                                                                 reports back to Public Health at EOC.

                                                    MEMA Regional                                                                                                                Pertinent information should be forwarded
49   x   [Date]   [Time]     SitRep       Fax                           SimCell     Statewide situation report is released.                                       Local EOC
                                                       EOC                                                                                                                       to the EDS Manager.
                             Visual     Person to                        EDS                                                                                    Greeter Group Greeter Group Leader [actions according
50   x   [Date]   [Time]                                 Actor                      The client is in a wheelchair.
                           Impairment    Person                        Controller                                                                                  Leader     to your plan].
                                                                                                                                                                                 Law Enforcement at EOC notifies Security
                            Security                MEMA Regional                   Suspects involved in the anthrax attack have been identified and are at
51   x   [Date]   [Time]                  Fax                           SimCell                                                                                   Local EOC      Branch Director at EDS. Appropriate staff
                             Alert                     EOC                          large.
                                                                                                                                                                                 at EDS are notified.

                           Expanding                  Emergency          EOC        Town Management decides to activate a second EDS. Can any                                    EDS Manager confers with Logistics
52   x   [Date]   [Time]                 Phone                                                                                                                  EDS Manager
                           Response                 Manager at EOC     Controller   resources or personnel be spared?                                                            Section Chief and Planning Section Chief.

                                                                                    Message Script: "Hello, this is local news [Channel Name], we want to                        PIO at EOC contacts PIO at EDS,
                              Media
53   x   [Date]   [Time]                 Phone           Media          SimCell     put out another 'Action News Update'. What should we be telling the          PIO at EOC      requesting an update. Press release is
                             Inquiry
                                                                                    public to expect over the next 24 hours."                                                    drafted and approved, then released.
                                                                                                                                                                                 EDS Manager consults with Planning
                                                    MEMA Regional                   Message Script: "Hello, this is the MEMA Regional EOC, will you send        Public Health at
54   x   [Date]   [Time]     SitRep      Phone                          SimCell                                                                                                  Section Chief. EDS Manager reports back
                                                       EOC                          us an updated Situation Report. Thank you."                                      EOC
                                                                                                                                                                                 to Public Health at EOC.
                           Expanding                Public Health at     EOC                                                                                                     EDS Manager notifies appropriate
55   x   [Date]   [Time]                 Phone                                      Second EDS at [Location] has opened its doors to the public.                EDS Manager
                           Response                      EOC           Controller                                                                                                command staff.
                                                                                                                                                                Screening and
                           Language     Person to                        EDS                                                                                                  Screening and Triage Group Leader
56   x   [Date]   [Time]                                 Actor                      The client only speaks and reads _________.                                 Triage Group
                            Barrier      Person                        Controller                                                                                             notifies the Interpreter Group Leader.
                                                                                                                                                                   Leader
                                                    MEMA Regional                                                                                                             Pertinent information should be forwarded
57   x   [Date]   [Time]     SitRep       Fax                           SimCell     Statewide situation report is released.                                      Local EOC
                                                       EOC                                                                                                                    to the EDS Manager.
                                                                                                                                                                                 PIO at EOC notifies PIO at EDS.
                                                                                    Message Script: "Hello, this is the Mayor's office, will you update us on
                             Press                                                                                                                                               Messaging strategy is revisited, adjusted if
58   x   [Date]   [Time]                 Phone       Mayor's Office     SimCell     the status of the EDS. The Mayor is going live with a press conference in    PIO at EOC
                           Conference                                                                                                                                            necessary. Press release is generated and
                                                                                    less than an hour. Thank you."
                                                                                                                                                                                 approved.
                                                                                                                                                                                 Emergency Manager at EOC contacts EDS
                                                                                    Message Script: "Hello, this is Public Health desk at the EOC. We just        Emergency
                           Expanding                Public Health at                                                                                                             Managers to notify them of the opening.
59   x   [Date]   [Time]                 Phone                          SimCell     got a confirmation that [name of neighboring town] will be opening an         Manager at
                           Response                      EOC                                                                                                                     EDS Managers notifies appropriate
                                                                                    EDS."                                                                           EOC
                                                                                                                                                                                 command staff.
                           Behavioral   Person to                        EDS                                                                                     Dispensing      Dispensing Group Leader notifies the
60   x   [Date]   [Time]                                 Actor                      Client is exhibiting signs of extreme stress.
                             Health      Person                        Controller                                                                               Group Leader     Behavioral Health Group Leader.

61   x   [Date]   [Time]                                                            Second shift of EDS staff arrive at [Name of EDS].

62   x   [Date]   [Time]                                                            New staff are checked-in. (i.e. badges, credentials, assignments)

63   x   [Date]   [Time]                                                            New staff receive Just-In-Time Training.

64   x   [Date]   [Time]                                                            First shift is completed; dispensing continues uninterrupted.

65   x   [Date]   [Time]                                                            First shift of EDS staff are debriefed.

                                                                                                                                                                  Emergency
                                                    MEMA Regional                   Message Script: "Hello, this is the MEMA Regional EOC, will you send                         EDS Manager asks the Planning Section
66   x   [Date]   [Time]     SitRep      Phone                          SimCell                                                                                   Manager at
                                                       EOC                          us a Situation Report. Thank you."                                                           Chief to draft a SitRep.
                                                                                                                                                                    EOC
                                                                                    Message Script: "Hello, this is local news [Channel Name], we've heard                       PIO at EOC contacts PIO at EDS,
                              Media
67   x   [Date]   [Time]                 Phone           Media          SimCell     a rumor that you are closing the EDS at [Name of EDS]. Is this               PIO at EOC      collaborating to address rumor and develop
                             Inquiry
                                                                                    accurate?"                                                                                   an accurate press release.




                                                                                                                MSEL                                                                                                            Page 4
                                                                                  1c599a3b-b9a7-44b0-8194-91bc5b886044.xls

                                                                                                                                                               Screening and
                           Language     Person to                     EDS                                                                                                    Screening and Triage Group Leader
68   x   [Date]   [Time]                                Actor                    The client only speaks and reads_________.                                    Triage Group
                            Barrier      Person                     Controller                                                                                               notifies the Interpreter Group Leader.
                                                                                                                                                                  Leader
                                                                                                                                                                               Public Health at EOC contacts EDS
                                                                                                                                                                               Manager requesting an update on the
                           Medication               MEMA Regional                Message Script: "Hello, this is the PH desk at the Regional EOC. We'd
69   x   [Date]   [Time]                 Phone                       SimCell                                                                                    PH at EOC      inventory of the medication. EDS Manager
                           Inventory                   EOC                       like to confirm your inventory numbers. Thank you."
                                                                                                                                                                               consults with the Logistics Section Chief at
                                                                                                                                                                               the EDS.

                                                                                                                                                                             Screening and Triage Group Leader
                                                                                                                                                               Screening and
                           Triage and   Person to                     EDS                                                                                                    notifies Patient Care Branch Director who
70   x   [Date]   [Time]                                Actor                    The client is exhibiting flu-like symptoms and is having trouble breathing.   Triage Group
                           Transport     Person                     Controller                                                                                               contacts the Transport Branch Director.
                                                                                                                                                                  Leader
                                                                                                                                                                             Client is noted in patient tracking system.

                                                    MEMA Regional                                                                                                              Pertinent information should be forwarded
71   x   [Date]   [Time]     SitRep       Fax                        SimCell     Statewide situation report is released.                                        Local EOC
                                                       EOC                                                                                                                     to the EDS Manager.
                           Unaccomp- Person to                        EDS                                                                                      Greeter Group Greeter Group Leader [actions according
72   x   [Date]   [Time]                                Actor                    The client is 13 years old.
                           anied Minor Person                       Controller                                                                                    Leader     to your plan].

73       [Date]   [Time]                                                         Order to stand down the operation.

74       [Date]   [Time]                                                         EDS is broken down and the facility is restored to original setting.

75       [Date]   [Time]                                                         EDS staff are debriefed.

         [Date]   [Time]                                                                                         ENDEX




                                                                                                               MSEL                                                                                                           Page 5

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:3
posted:8/17/2011
language:English
pages:5
Description: Synopsis Inventory Management document sample