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                Department of Transportation and Public Facilities
                               P.O. Box 112500
                              3132 Channel Drive
                          Juneau Alaska 99811-2500

To improve driving conditions on Alaska's public roadways and reduce the
       number of injuries and deaths resulting from traffic crashes

   Project Name: _________________________________ Date: ________
Section 1. Project Budget...…………………..…………….….Page 3-7

Section 2. Budget Narrative.…………...……………..……….Page 8-9

Section 3. Project Narrative ………………………….……….Page 10-12

Section 4. General Information...……………………..………Page 13-16
                                        Section 1. Project Budget

Budget Detail

An obligation to pay exists only after a project agreement has been negotiated in good faith and signed
                    by both the Administrator of AHSO and the applicant agency.

       Applicant agencies are responsible for efficient and effective administration of the project through
        the application of sound management practices.
       Applicant agencies assume responsibility for administering project funds in a manner consistent with
        underlying agreements, project objectives, and the terms and conditions of the project agreement.
       Costs are compatible with the applicable federal requirements from:

                Highway Safety Grant Funding Policy for NHTSA Field Administered Grants
                OMB Circular A-87; Cost Principles for State and Local Governments
                OMB Circular A-21; Cost Principles for Educational Institutions
                OMB Circular A-122; Cost Principles for Non-Profit Organizations
                OMB Circular A-133; Audits of States, Local Governments, and Non-Profit Organizations

Joint costs, such as depreciation, rental costs, operation and maintenance of facilities, telephone expenses,
and the like that are prorated individually as direct costs using a base which accurately measures the benefits
received by each award or other activity. Direct allocations must be identified in the budget and distribution
method approved by AHSO to be reimbursed as a project costs.

If using State/Federal/City grant funds as match, it needs to be stated in the grant application along
with a copy of the grants.

Total Project Costs

Total project costs consist of the allowable direct cost of the project, plus its allocable portion of allowable
indirect costs, less applicable credits. There is no universal rule for classifying specific costs items as either
direct or indirect. Under different accounting systems, a cost may be direct with respect to a specific service
or function, but indirect with respect to the grant. It is, however, essential that the accounting system treat
each item of cost consistency, either as direct, direct allocation, or an indirect cost.

Allowable Direct Costs

All direct costs are categorized in the grant agreement as personnel, travel, contractual services, non-
expendable property, or other direct costs. For a complete list of allowable costs for federal programs, see
the applicable OMB Circular on cost principles.

Indirect Costs

Those expenses incurred which cannot be readily associated with the project. Ten percent is the maximum
percentage for indirect costs on reimbursement claims.
Eligibility Requirements

To be eligible for reimbursement under AHSO projects, costs must:

       Be a necessary and reasonable project cost
       Not be a general governmental expense
       Be authorized or not prohibited under State or Local Laws/Regulations
       Be consistent with applicant agency‘s regular procedures and apply uniformly to both project related
        activities and non-project related activities
       Be net of all applicable credits and adequately documented
       Be authorized in the budget of the project agreement
       Not be a Prepayment
       Not be incurred before or after the project period
       Not be non-reimbursed costs shifted from another project

Travel Costs

This category should contain the direct expenses for project related travel incurred by personnel identified in
the budget. Allowable costs include transportation and lodging in accordance with applicant agencies
documented travel policies. Meals are either part of a registration fee or based on the hosting state per diem
rate. State of Alaska per diem is used for meals which occur during conference travel. If lodging policies do
not contain maximum allowable rates, lodging costs should not exceed the state rate unless written
justification is approved, in advance, by AHSO. If documented policies do not exist, state travel policies will
apply. These may be obtained from your Project Coordinator.
All travel related costs will be reimbursed only after the travel has taken place.

Contractual Services

This category should contain any professional services and associated costs necessary to complete project
objectives that are not available through the applicant agency and require contractual agreements in
accordance with the applicant agency‘s normal procurement procedures. This category also applies to mini-
grants to sub-recipients completing project objectives through an award process.
All draft subcontracts must be submitted to AHSO for reimbursement approval prior to fully executing the


This category should include direct items of expense, such as educational materials, promotional items,
supplies, minor equipment, and services not requiring contractual agreements, acquired or consumed for
purposes of the project.


This category should include only those non-expendable, tangible personal property items with a useful life
of more than one year, which cost $500.00 or more per item, and are specifically required to carry out project
activities. The total cost of equipment includes modifications, attachments, accessories, or auxiliary
apparatus necessary to make it usable for project purposes including tax, shipping, and installation, excluding
any discounts. Maintenance of equipment is a non-allowable direct cost but may be used as an indirect cost.
Examples of typical traffic safety related equipment would include motorcycles, radars, LIDARs, PBT‘s,
radar trailers, and some extrication equipment.


Appendix B to Part 225—Selected Items of Cost

22. Insurance and indemnification.
h. Costs of commercial insurance that protects against the costs of the contractor for correction of the
contractor's own defects in materials or workmanship are unallowable.

Allowable Costs With Specific Conditions or Limitations

The following is a list of selected costs that are allowable under specific conditions. Contact AHSO for
additional guidance on allowable costs or refer to the appropriate OMB Circular for cost principles
referenced above. All of these items will need to be explained in detail in the grant application.

      Travel for Out-of-State Individuals – Costs for travel related expenses for out of-state individuals, to
       come to Alaska, are allowable if expenses are for specific services benefiting the project. This item
       should be in the original grant application with enough detail for AHSO to evaluate the merits.
      New Training Curricula and Materials – Costs for development are allowable if they will not
       duplicate materials already developed for similar purposes by U.S. DOT / NHTSA / FHWA or the
       State of Alaska.
      Meetings and Conference – Costs of meetings and conferences, where the primary purpose is the
       dissemination of technical information, are allowable, including meals, transportation, rental of
       meeting facilities, and other incidental costs for the attendees. Adequate records must be maintained
       to document that the primary purpose of the meeting was for dissemination of technical information.
      Promotional Items and Activities – Costs are allowable to support a project with promotional
       activities, which offer incentives or encourage the general public to adopt highway safety practices.
       Documentation must be available to show activities do not violate local laws. Promotional items and
       activities must directly relate to the project objectives and contain a traffic safety message related to
       the project.
      Paid Media – Costs are allowed for the purchase of program advertising space in the mass
       communication media such as television, radio, cinema, internet, and print media. However, special
       reporting documents are required. Additional information is available from AHSO. Costs should be
       displayed as a separate line item in the budget specifically identifying paid media.


Certain federal funds require a minimum state/local match based on the year funding is received. AHSO will
assist those agencies to ensure compliance. A grantee agency may show two kinds of match: cash (―hard‖) or
in-kind ("soft"). Soft match must be demonstrable and directly related to project activities.

   Year of Federal Funding to AHSO                              Minimum Match

   First & Second                                               25%
   Third & Forth                                                50%
   Fifth & Sixth                                                75%

The match is always a percentage of the entire cost of the project, not a percentage of the amount of federal
funds being requested. Example: a $75,000.00 project in its first/second year has $56,250 (75%) in federal
funds and $18,750 (25%) in state/local funds.

Unallowable Costs/Items - The following is a list of selected costs that are ineligible for reimbursement
under the Highway Traffic Safety Program. For additional information related to unallowable costs please
refer to the appropriate OMB Circular on cost principles references above or ask AHSO.
         Highway construction and maintenance, or design.
         Highway safety appurtenances including guardrails, sign supports, and utility poles.
         Costs for construction, rehabilitation or remodeling for any buildings or the cost of Land.
         Purchase of office furnishings or fixtures, such as, but not limited to the following:
                Desks            Credenzas           Storage Cabinets
                Chairs           Bookcases           Portable partitions
                Tables           Filing Cabinets     Pictures, Clocks
                Shelving         Draperies           Fixed Lighting
          Costs to pay for an individual‘s salary while pursuing training or to pay the salary of the
           individual‘s replacement, which is considered supplanting, unless the individual‘s salary is
           already supported with highway safety funds under an approved project.
          Supplanting, which includes the use of funds for routine and/or existing governmental
           expenditures, or activities that constitute general expenses required to carry out overall
           responsibilities of governmental entity.
          Alcoholic beverages, including those used in controlled settings.
          Entertainment costs including amusement, social activities and any costs directly associated with
           such costs; i.e., tickets to shows or sporting events, meals, lodging, rentals, transportation and
           gratuities are not reimbursable.
          Cost of overnight or courier mail services.
          Contributions and donations, including cash, property, or services to others, regardless of the
          Cost of fund raising, including financial campaigns, solicitation of gifts, and similar expenses
           incurred to raise capital or obtain contributions.
          Contingency provisions for contributions to a contingency reserve or similar provision for
           unforeseen events excluding self-insurance reserves.
          Fines, penalties, damage, and other settlements resulting from violations or non-compliance.
          Costs of commercial insurance that protects contractor for correction of defects in materials or
          Late fees and credit card interest and all other similar items are non-reimbursable.
          Costs not recovered under one grant agreement are unallowable under other grant agreements.
          The above ‗Unallowable Costs/Items can be used as Match on a Grant, but the Match will need to
           be documented just like the allowable costs with each Reimbursement Claim.

Budget Categories
Note: Complete this part of the application before completing the Budget Summary on the Cover Page.

[200] Travel  Costs of transportation by public conveyance (such as airplanes, rental cars, railroads, buses,
taxicabs, ferries, etc.), lodging, per diem, and mileage allowances when privately-owned vehicles are used
for transportation. Itemize each trip(s) planned, including the location, length of stay, and the individual
estimated costs of airfare, per diem, and other travel expenses.

[300] Contractual Services  Items such as printing, communications and professional service fees. List
each item and the expense. This is also where Police Agencies would record vehicle usage charges.
Anything that is printed, including key chains, pencils, etc. is considered contractual.

[400] Commodities  Office and computer supplies, public information materials, classroom materials, and
other supplies purchased for immediate consumption. List each item, the quantity, unit cost, and total item

[500] Equipment  Equipment of a non-consumable nature, having an estimated life of more than one year
and with a unit value of $500.00 and up. List each item, the quantity, unit cost, and total item cost. Other
generally durable items with a unit value under $500 may either be listed here or under the [400]
Commodities category. All Police Equipment will need to be listed here, no matter the cost.

[600] Indirect Costs  Those expenses incurred which cannot be readily associated with the project. Ten
percent is the maximum percentage for indirect costs on reimbursement claims.

GRAND TOTAL [100-600]  The sum of the category subtotals for each funding source: AHSO, Match,
and Total. Transfer this line to the corresponding "Total" line under the Budget Summary on the Cover

                                       Section 2. Budget Narrative

On separate pages, explain the relationship between budgeted items listed in Section 2 and project activities.
Include information (data and criteria) as to how you arrived at budget estimates. Discuss all items by
category (i.e., completely describe all activities under A. Personnel before moving on.) Some items to
consider for each budget category are listed below. If the operations of this project are expected to generate
income, please discuss possible sources, amounts, and how it will be used.

       Personal Services & Benefits
            How were salary rates determined?
            What is included in fringe benefits?
            What function(s) do budgeted employees perform?

Personnel Costs
Itemize all proposed expenditures, including local match. Round figures to the nearest dollar, and record
them in the appropriate column according to funding source. If there is not enough space to record all the
items for a given category, use an additional page. When all projects have been entered, transfer the total
costs of that category to the corresponding subtotal [...] line on the Budget Detail page.

Salaries and benefits of those positions directly related to the project. List specific job qualifications and
titles, percentage of time requested from this grant, hourly or monthly rate of pay, benefits and any other
applicable employer costs for each person to be funded by this grant.

Volunteer hours - if using for match, need to cite the source for hourly rates

This category should contain only the direct compensation for salaries and fringe benefits of applicant
agency employees hired expressly for the project and for the time and effort spent on project related

       Salaries – May include wages, salaries, or special compensations provided the cost for the individual
        employee is (a) reasonable for the services rendered, and (b) follows an appointment made in
        accordance with state or local laws and rules and meets federal requirements.
            Note: Reimbursements of individual salaries that result in a salary savings to the applicant
               agency are not allowable.
       Fringe Benefits – Employee benefits for authorized absences such as annual leave and sick leave, as
        well as employer‘s contributions to social security, health insurance, workmen‘s compensation, and
        the like provided they are granted under approved plans, and are distributed equitably to the grant
        and all other activities.

       Note: Costs for authorized absences, vacation and/or sick leave, are only reimbursable up to
        the amount earned during the term of the project.

   Contracted Services
       What is the daily fee of consultant?
       How many days will service be provided?
       What service will be provided?

   Paid Media
       Is Paid Media within the scope of your project?
       Have you contacted the State Highway Traffic Safety Office for approval?

   Operating Expenses:
       Supplies & Materials (Expendable supplies, materials, monthly phone charges, rent, not
          understanding this, most are indirect costs shown here insurance, purchase of evidence, etc.
          (No indirect or equipment costs).
       Maintenance Supplies & Materials (Required equipment repair). We don‘t reimburse for
          equipment repairs, could be an indirect cost.

   Other Direct Costs:
      Travel Expenses and Per Diem
        Indicate mileage and per diem calculations using state rates.
        Is mileage and per diem directly related to project activities?
        If out-of state travel is anticipated, and has been approved in writing by the Program
           Specialist, provide: location, state, dates, purpose, and cost.

      Equipment Purchases (Expendable supplies must be included under Operating Expenses)
        Description of equipment: make, model, etc.
        What is unit cost?
        Equipment must be integral to project success.

   Indirect Costs
         Include your indirect cost plan. It should be in writing and must be approved prior to
            contract signing.
         Those expenses incurred which cannot be readily associated with the project and are
            associated with the cost/overhead of doing business, i.e.: phone, rent, insurance, printing,
            postage, dues and subscriptions, office supplies. Ten percent is the maximum percentage for
            indirect costs of each reimbursement claim.
         Have you contacted the Alaska Highway Safety Office for written approval?

                                       Section 3. Project Narrative

Provide a description, in the order listed below, of each component requested. Clearly present each topic,
separated by subject headings. You must address each of the following six areas. The project narrative is
considered the problem/needs statement, goals and objectives, implementation plan, evaluation and future
funding plan. Please do not exceed 12 pages.

                 Executive Summary
                 Problem/Needs Statement
                 Goals & Objectives
                 Implementation Plan
                 Evaluation & Internal Assessment
                 Future Funding Plan (if project is to be continued)

Describe your agency and personal qualifications to carry out the project to which you are seeking funding.
Provide an origination chart with all personal listed with their title, relationship to grant activities and current
resume. For non-profits, an origination chart of the Board of Directors should also be included.

It is important that you follow directions, provide complete information, and submit the material in the order
requested. All of these steps assist the staff in evaluating the quality of your proposal.

      Executive Summary - A clear, concise, one paragraph summary of what is being proposed.

      Problem/Needs Statement - Describe and document, in less than 3 pages, the problem/need.

      Goals - The desired long-range effect of your project. Describe in great detail how the corrective
       measures proposed will be carried out. What will personnel funded by the grant do? How will
       equipment purchased be used? Explain the purpose and the need for travel requested under this
       project. How and when will public information materials purchased be distributed? Will
       subcontracts be awarded and for which portions of the project?

Objectives are brief, comparative statements, describing the expected bottom line results of project activities.
An objective statement must include (1) baseline data; (2) expected change; and (3) a date by which the
change is expected.

To write a good objective, use these guidelines:

      Begin with an ACTION verb.
      Use baseline data quantifying the expected activity with a whole number
          o (not a percentage)
      Specify "what" and "when."
      Use language understandable to all involved.
      Assure the intended results are challenging but attainable and realistic.
      Show consistency with available or anticipated resources.

                                  An example of a simple, written objective:

   Reduce the number of alcohol-related highway fatalities from 22 in calendar year 2005 to XX in 2008.

      Objectives - Are specific milestones aimed at achieving your goal(s). Objectives must state a date
       when a particular milestone will be reached, be measurable, and include valid indicator(s) of reaching
       the milestone.

      Implementation Plan - The sequence of events which occur to accomplish the objectives.

      Evaluation & Internal Assessment - Write a brief statement describing the kind of evaluation that is
       going to be conducted and a description of the measurement criteria. There are basically two kinds of
       evaluation: performance and impact. Following is a brief description of each evaluation type:

The performance evaluation is most often used to measure quantitatively the work that was
accomplished under the project. How many DWI arrests were made? How many speeding citations
were written per officer? What was the average cost per ticket? How does that compare to the cost
per ticket pre-project? A performance evaluation measures productivity during the project period and
compares it to the productivity levels prior to project implementation. It may also compare what was
actually accomplished to what was expected to be accomplished.

The impact or effectiveness evaluation measures the success or failure of the project in absolute
terms rather than statistics. Were there more or fewer alcohol-related injuries than expected? Was the
change statistically significant? Was the change a result of project activities or were other factors
responsible or partly responsible for the change?

Design questions examining the results of project activities as they relate to both intermediate and long-range
project objectives. Describe how you will measure the level of success.

    How has this project affected the quality of life in your community?
          o (Perhaps the most important question)
    Was there a significant change in the number of arrests/citations for selected offenses during the
     project period?
    Was there a significant change in the geographic distribution of traffic injury accidents during the
     project period?

Future Funding Plan/Sustainability - Strategic plan for how the project will be supported beyond the first

Highway Safety Grant funds are intended to provide start-up or "seed" money for new safety programs that
will become self-supporting.

AHSO may only obligate funds to its grantees for the project year coinciding with the current grant period,
which runs from October 1 to September 30. Projects that will run beyond September 30, or are more than
twelve months in duration, must be re-negotiated as new agreements each year. Projects may be funded for a
maximum of three years, unless special circumstances warrant an extension.

Describe, in detail, how your project will be self sustained when it is no longer funded by AHSO.

      Attachments - Limited amount of material that includes pertinent letters of support, research
       documentation and other similar materials.

Reimbursement Eligibility Requirements:

Grants are awarded on a ―cost reimbursement‖ basis. Grantees can only request reimbursement for expenses
that have been paid as well as providing the proper documentation of expenditures.

 Examples of allowable project costs include:         Examples of unallowable costs include:
  Public Education Campaigns                             Funds that supplant existing budgets
  Equipment and Materials                                Office furniture and fixtures
  Traffic Records Systems                                Routine roadway construction or
  Training and Travel directly related to the             maintenance
    project                                               Non-Activity Food / Beverages

Prior to the submission of a project application, review the nature and scope of your proposal. It may be
more appropriate to seek a Mini-grant. Mini-grants are available for special or one-time projects such as
travel to special training, an alcohol-free prom night or a bike rodeo, and may be available throughout the
year for amounts less than $5000.

Project Detail:

     Activities that are planned                                              (Use additional pages if necessary)
     How does your project meet the goals of AHSO
     When and where the activities will take place
     The number of participants expected
     A list of other organization that will assist with activities
     How you will evaluate the effectiveness of the project

                                  Section 4. General Information

The Alaska Highway Safety Office (AHSO), on behalf of Governor of the State of Alaska, is responsible for
implementing the State's Highway Safety Program through a partnership with the Federal Government. We
look for innovative projects that will provide solutions to identified problems, implement proven strategies,
show a commitment on the part of the applicant to sustain and contribute to success, have measurable
outcomes, and/or have the greatest demonstrable need/problem.

               Alcohol Impaired Driving
               Safety Belts / Occupant Protection
               Aggressive Driving and Speeding
               Distracted and Fatigued Driving
               Motorcycle Safety & Education
               Novice Drivers
               Older Drivers
               Emergency Medical Service

Alcohol Impaired Driving

Basic strategies used to reduce alcohol-impaired driving crashes and consequences:

          Deterrence: enact, publicize, enforce, and adjudicate laws prohibiting alcohol-impaired driving;
          Prevention and intervention: reduce drinking, keep drinkers from driving;
          Communications and outreach: inform the public of the dangers of impaired driving and establish
           positive social norms that make driving while impaired unacceptable;
          Alcohol treatment: reduce alcohol dependency or addiction among drivers;
          Other traffic safety measures: implement strategies that affect alcohol-impaired drivers and other
           drivers as well.

Safety Belts

The basic strategy for achieving and maintaining high belt use is highly publicized high-visibility
enforcement of strong belt use laws. This strategy's effectiveness has been documented repeatedly in the
United States and abroad. The strategy's three components -- laws, enforcement, and publicity -- cannot be
separated: effectiveness decreases if any one is weak or lacking. Some communications and outreach and
incentive programs directed to well-defined and limited audiences such as schools, businesses, and
communities have been moderately successful.

Aggressive Driving and Speeding

Aggressive driving, speeding and red-light running all involve traffic law violations. Therefore, deterrence
through traffic law enforcement is the basic behavioral strategy that has been used to control them. This
strategy involves the same components used to deter alcohol-impaired driving or safety belt nonuse: highly
publicized and highly visible enforcement of practical, sound, and broadly accepted laws. Enforcement can
be conducted through regular traffic patrols; short, intense, highly publicized enforcement periods; or
automated speed or red-light enforcement. General communications and outreach campaigns urging tolerant
and non-aggressive driving behavior also have been used in an attempt to reduce aggressive driving and

Distracted and Fatigued Driving

Both distracted and fatigued driving result in large part from lifestyle patterns and choices: they are societal
issues rather than just driving and transportation system issues. For these reasons, few behavioral highway
safety countermeasures have been shown to reduce distracted or fatigued driving.

Behavioral strategies to reduce distracted or drowsy driving attempt to remove some of the underlying causes
and to promote awareness of the risks. The standard behavioral countermeasures of laws, enforcement, and
sanctions, which are used successfully for alcohol impairment, safety belt use, aggressive driving, and
speeding, are unlikely to be effective for distracted or drowsy drivers. One exception is for young drivers:
some graduated driver licensing provisions help reduce distractions by limiting the number of passengers or
restricting cell phone use.

Motorcycle Safety & Education

Programs to educate motorcyclists and other drivers on the importance of sharing the road, increase
motorcycle training with sustainable programs, promote safety gear, reduce alcohol impairment, and increase
proper licensing.

Reimbursement Eligibility Requirements

Grants are awarded on a ―cost reimbursement‖ basis. Grantees can only request reimbursement for expenses
that have been paid as well as providing the proper documentation of expenditures.

 Examples of allowable project costs include:         Examples of unallowable costs include:
  Public Education Campaigns                             Funds that supplant existing budgets
  Equipment and Materials                                Office furniture and fixtures
  Traffic Records Systems                                Routine roadway construction or
  Training and Travel directly related to the             maintenance
    project                                               Non-Activity Food / Beverages

Prior to the submission of a project application, review the nature and scope of your proposal. It may be
more appropriate to seek a Mini-grant. Mini-grants are available for special or one-time projects such as
travel to special training, an alcohol-free prom night or a bike rodeo, and may be available throughout the
year for amounts less than $5000.

Driver education was developed to teach both driving skills and safe driving practices. Based on
evaluations to date, school-based driver education for beginning drivers does not reduce crashes. Rather,

it lowers the age at which teenagers become licensed, so its overall effect is to increase crashes. Current
research is investigating ways to integrate driver education with GDL and is developing second-level
programs for drivers who have acquired basic driving skills and have been licensed.

Most parents are heavily involved in teaching driving skills to their beginning teenage drivers and
supervising their driving while they have a learner's permit. Parents are in the best position to enforce
GDL restrictions for provisional drivers, and many parents impose additional driving restrictions on
their teenagers. Parents strongly support GDL, but many do not understand the dangers of high-risk
situations, such as driving with teenage passengers. Parents could use guidance and assistance in
teaching and managing their teenage drivers.

Equipment Warranties

Costs of commercial insurance that protects against the costs of the contractor or correction of the
contractor‘s own defects in materials or workmanship are unallowable (OMB Circular A-87). NHTSA
guidelines specifically allow for the purchase of equipment but if the patrol chooses to purchase warranties
then they should have some buy-in to the equipment costs.

Older Drivers

In 2003, almost 15 percent of licensed drivers in the United States were at least 65 years old. By 2030 the
proportion of Baby Boomers will rise to at least 20 percent. As drivers age, their physical and mental
abilities, driving behaviors, and crash risks all change, though age itself does not determine driving
performance. Many features of the current system of roads, traffic signals and controls, laws, licensing
practices, and vehicles were not designed to accommodate older drivers. Older Americans are increasingly
dependent on driving to maintain their mobility, independence, and health. The challenge is to balance
mobility for older drivers with safety for all road users.

The overall goal is to enable older drivers to retain as much mobility through driving as is consistent with
safety on the road for themselves, their passengers, and other road users. "Safe mobility for life" is the phrase
used in the U.S. Department of Transportation's plan. Four behavioral strategies address this goal.

A copy of the Project Director‘s manual, information and forms are available on the AHSO website:

                       Submission of E-Grant Proposals:

                       Kathy Budke, Project Assistant
                       Alaska Highway Safety Office
                       P.O. Box 112500; Suite 200
                       Juneau, AK 99811-2500

Or you may fax the application to: 907-465-4030.

Please mail us the original signature document. Remember to consider mail delivery time to insure timely
receipt of your proposal.

You should be prepared to accept this RFP for execution as a contract; however, negotiations may ultimately
change parts of your proposal.

The AHSO reserves the right, at its sole discretion, to waive minor administrative irregularities when
reviewing the application for compliance with administrative requirements and instructions specified in this

This RFP does not obligate the State of Alaska or the AHSO to contract for services specified herein.
AHSO reserves the right, at its sole discretion, to reject any and all proposals received without penalty and
not to issue a contract as a result of this RFP.

The Administrator of the AHSO or her delegate is the only individuals who may legally commit the AHSO
to the expenditure of funds for a contract resulting from this RFP. No costs chargeable to the proposed
contract may be incurred before receipt of a fully executed contract.

AHSO staff and a team of volunteers will evaluate proposals. If we have questions about your proposal, we
will contact you. If approved, we will complete the necessary paperwork and send you a copy of the
executed contract, and a Notice to Proceed (NTP) authorizing expenditures.

All Non-Profits should provide the following when applying:
     A list of their current Board Members
     An Organization Resume
     Job Duties of the applicable Personnel

Suggested Links for Grant Data:

Tips and Tactics for success - Partnering with State Highway Safety Offices is also a good tool to use at

Additional information can be found at the NHTSA Website

Other useful information on grant writing and obtaining self sufficiency:

Information for Non-Profit Organizations:

Information for Law Enforcement:

Safe Community Information:

Media Information:

Grant Award Schedule

     Issue Request for Proposals:   April 16, 2007
     Applicant Question Period:     April 16 – June 1, 2007
     Proposals Due:                 June 1, 2007
     Evaluate Proposals:            June 4 – July 2, 2007
     Application Notification:      July 2 – July 30, 2007
     Notice to Proceed Agreement:   July 30-August 30, 2007
     Project Start Date:            October 1, 2007
     Project End Date:              September 30, 2008


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