Student Medical Certificates

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					                                                                       PPE4 Page 1


                         Canterbury Christ Church University

            Policies and Procedures relating to the Conduct of Examinations


Title:                             Student Absence through Illness: Self Certification
                                   and Assessments

Document Reference:                       PPE4

Issue Version:                            1.0

Academic Board Approval:                  5 March 2003


   1. It is the responsibility of the student to self-certify an illness within the 7
      consecutive day period, and to submit the certificate immediately after the
      period.

   2. Students are required to submit their Self Certification of Illness immediately
      on return to the University using the combined Self Certification and
      Concessions Request form. In the case of programmes other than the Dip
      HE/BA/BSc Scheme and General Modular Scheme, students submit their Self
      Certification of Illness to the department office or the programme director,
      as notified to the student in the programme documentation. In the case of
      students studying on the Dip HE/BA/BSc Scheme and General Modular
      Scheme, students submit their Self Certification of Illness to the Academic
      Registrar.

   3. It is the responsibility of the relevant office receiving the Self Certification to

            a. copy the certificate to the programme director concerned
            b. provide the student with a receipt of the Self Certification of Illness
            c. copy the certificate to the Examinations Office, where the student
               misses an examination
            d. maintain a log of all certificates received
            e. provide annually to the Academic Registrar a summary of the number
               of certificates received and the number of assessments affected.

         Note: Where a student studies in more than one department, the Academic
         Registrar will send the Self Certification to both departments.

   4. If an assignment is due during the period of illness, the student is to inform
      the department at the earliest opportunity. This is so that a date can be
      agreed for the completion and/or submission of the assignment. Students
      on the Dip HE/BA/BSc Scheme should also contact their department(s) at the
      earliest opportunity, particularly in the case when an assignment is due.

   5. Departments are to accept student Self Certification of Illness when a request
      is made for an extension of the date for the submission of an assignment
      provided the illness falls within the seven consecutive day period and the
      illness has been reported to the Department prior to, or on, the deadline

Student Absence through Illness: Self Certification and Assessments (Document
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      date. If the student fails to submit the Self Certification of Illness to the
      Department Office within the required period, the programme director will
      not confirm the extension.

   6. Where a student misses a timed written University examination and produces
      Self Certification of Illness within the requisite period, the Board of
      Examiners will deem that the examination has been missed with good cause.
      However, the Board of Examiners will not accept Self Certification of Illness
      as concessions evidence other than for offering a sit at the next scheduled
      examination. If the student wishes the Board to give further consideration to
      a concessions case, full evidence must be provided.

   7. Where a student misses a timed written University examination, the receiving
      office is to ensure that the certificate is forwarded to the Examinations
      Office, so that the absence can be appropriately notified to the departments
      and a record made of the concessions evidence. The Academic Registrar is to
      maintain a record of the number of certificates received from Departments
      and the number of examinations affected.

   8. Where a student is absent from a placement, the student is to follow the
      procedures relating to the programme concerning the notification of absence
      due to illness or other causes, as set out in the programme handbook.

   9. The Medical Centre, or the student’s General Practitioner, will be approached
      by the student to provide medical certificates only after a period of seven
      consecutive days illness, or where the student is so instructed by the
      Director of Student Support, where it is suspected that the system may be
      being abused.

   10. Students requiring medical certificates, to cover missed assignment
       deadlines, from the University’s contracted General Practitioner service will
       be provided with certificates only in cases where the doctor is able to see the
       student at a time when they are still ill, or otherwise have evidence
       confirming that the student has been ill.

   11. In cases of requests for the retrospective issuing of medical certificates
       made to the University’s contracted General Practitioner service, the student
       will be referred to the Director of Student Support.

   12. Where a department believes that a student is abusing the system, the
       matter will be dealt with under the Student Disciplinary Procedures. In the
       first instance, the matter will be dealt with as a 'minor' infringement (see
       section 3.2.1 of the Student Disciplinary Procedures). For more serious
       matters, it would be referred to the Director of Student Support, who may
       suspend the arrangements for self-certification in that case (see section
       3.2.2 of the Student Disciplinary Procedures).

   13. The Academic Registrar and the Director of Student Support will provide
       documentation that informs students and staff of the operation of policy,
       including statements to be included in programme handbooks. In the case of
       the BA/BSc Scheme, such statements are to have the agreement of the
       Scheme Dean, and where the Scheme Dean determines subject to

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      consultation by the Scheme Committee. All statements are to be approved by
      the Quality and Standards Committee.

   14. The Academic Registrar will present a report annually to the Quality and
       Standards Committee on the operation of the arrangements, including the
       data based on the records maintained by Departments and the Examinations
       Office. The first report is to be made one year after the operation of the
       arrangements.

Document History

Version 1.0   Approved by Academic Board                     5 March
                                                             2003




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