Instructions for completing a Tender Form for Call-Off Contract by ChrisBirchall

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									                    Instructions for completing a Tender Form for
                 Call-Off Contract BAS1: Supplying Taxi Services for
                          Behaviour and Attendance Services

This document provides a step by step guide to completing your tender form using the completed
example for a company with an operating base in Market Harborough attached below.



Step 1
Print out the required tender form from the Leicestershire County Council Website www.leices.gov.uk


Step 2
On the tender form complete your personal details
          1. Full Name
          2. Company Name
          3. Address
          4. Telephone number
          5. Mobile number


Step 3
Complete your licence details
          1. Operators License Number (Hackney Carriage Licence holders should indicate all vehicle
             registration and driver numbers – Please use a separate sheet if required).
          2. Issuing authority
          3. Expiry date


Step 4
Identify the area(s) from where you operate and indicate your operating base(s).
            1. Using Table 1 Post Code identify the post code for your base(s).
            2. Reading across the table identify the area and the district.
            3. Indicate the district and area on the tender form (e.g. Market Harborough 2).


Step 5
Signatory and Date
           1. Sign you name
           2. Enter the date


Step 6
Submit your prices on the Price Chart.
          1. Identify the capacity of the vehicle, for which you are submitting prices, in the box at the
              top of the form.
          2. Study the 7 common locations on the left hand side
          3. Identify your base area and zone on the map and also across the top of the Tender Form
              Price Chart
          4. Insert your price in the appropriate boxes for thse journeys e.g. Blaby, Behaviour and
              Attendance Support to Market Harborough 15, 16 & 17.
          5. Complete all prices from common destinations to your operational base.
          6. Insert any prices you wish to submit from any or all other zones that you are interested in
              operating to or from. We encourage you to submit prices for journeys that do not begin or
              end in your home zone or neighbouring zone. (In our example the company has put
              prices in for all Harborough areas and Oadby & Wigston, zones 15-18 inclusive).
          7. Insert an Escort rate price if appropriate to your company.
Step 7
Check and return your tender
          1. Check the details that you have submitted on your forms
          2. Ensure that you have completed and signed your form.
          3. Return your tender forms to the indicated adresses.
          4. Return you tender to us in good time.


Step 8
Tendering Opening
          1. Tenders shall be opened on Wednesday 5th August 2009
          2. Successful bidders will be notified as soon as possible after the opening and analysis of
             submissions.
          3. The new call off contract will commence from 3rd September 2009.
                         Tender Form for LCC Call Off Contract – from 3rd September 2009

Please complete your details below and the tables overleaf:

I / We♣ Mr A N Other.............................................................................................................................
FULL NAME OF PERSON(S) SIGNING BELOW

of Market Harborough Taxi Car Services…………….............................................................................
NAME OF COMPANY

Of 55 Somewhere Street, Market Haroborough, Leicestershire, LE16 7AB..........................................
ADDRESS

Contact phone number(s) 01858 123456…...……… (Mob) 07988 123465………………...……….........

Private Hire                                                                 Hackney Carriage♦
Operators Licence number 123456…….............                               Vehicle No’s……………………………………….
                                                                             Driver No’s…………………………………………
Oadby & Wigston...............District/Borough Council                       ..........................................District/Borough Council
Issued by                                                                    Issued by
expiring on ........……...............................                        expiring on ........……...............................
                 date                                                                          date
PSV Operator’s
Operators Licence number………………………...
…………………………………………….Traffic Area
Issued by

Base of business (enter zone e.g. Melton 1) Market Harborough 2………………………………………….

offer to provide service(s) for the provision of Call-Off Contracts as set out in Schedule 1 (BAS1) and in
accordance with the Schedule 2 (2006) on behalf of Leicestershire County Council for the rates stated
on the tables below.

Signature of contractor ............................................................................

Date 20th May 2009 ………………

The closing date for returning your Tender Form is noon on Friday 31st July 2009 and the scheme will
start on 3rd September 2009.

Please return this form to:
       Mr J Mooney
       Contract BAS 1
       The Chief Executive
       Leicestershire County Council
       County Hall
       Glenfield
       LEICESTER
       LE3 8RA

Please do NOT return the tender to the Passenger Transport Unit.


♣
    Delete as applicable
♦
    You must supply a complete list of all Hackney Licensed vehicles and drivers – use a separate sheet if necessary
Tender Form Price Chart                                            These Prices are applicable for vehicles with up to                            Seats
Prices for journeys starting and / or ending in

                                                                            Hinckley &                    Central      (Leicester -                                                                       Oadby &
          Districts               Blaby               North West                              Blaby                                   Charnwood          Melton Mowbray         Market Harborough
                                                                            Bosworth                                City)                                                                                 Wigston
                               Behaviour &
                               Attendance
                                 Support
           Zones                 Service

                                                  1       2          3      4        5    6           7      8             9          10     11     12        13          14   15       16       17         18

 Behaviour & Attendance
  Support Service Blaby
                                   N/A                                                                                                                                         £34.97   £30.00   £37.94

 Behaviour & Attendance
Support Service Moel Llys
                                      £40.99                                                                                                                                   £34.97   £30.00   £37.94


        Talent 4 Life

                                      £40.99                                                                                                                                   £34.97   £30.00   £37.94


        Strides LE1
                                      £40.99                                                                                                                                   £34.97   £30.00   £37.94


        Strides LE5
                                      £40.99                                                                                                                                   £34.97   £30.00   £37.94

   South Leicestershire
         College
                                      £38.99                                                                                                                                   £29.49   £24.45   £33.00


  St Margaret's Pastures

                                      £45.79                                                                                                                                   £39.68   £34.25   £42.99




     Home Zone Price

                                        £9.99

Escort Rate per hour or part
          thereof
                                        £6.50
Detailed Addresses
Behaviour & Attendance Support Service Hospital Lane Blaby LE8 4AA. - Moel Llys, Forest Drive Kirby Muxloe LE9 2EA
Talent For Life The Chrysalis Centre, Unit 1, St John's Business Centre, St John's Street, Leicester, LE1 3WL
Strides Woodboy Street, Leicester LE1 3NJ. - Strides 5 Sussex Street, Leicester LE5 3BF
South Leicestershire College, Station Road, Wigston Magna, LE18 2DW. - St Margaret's Pastures, St Margaret's Way, Leicester, LE1 3EA
Please return this form to the address shown above.

								
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