Subcontractors Estimates Sheet by iyu13986

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									   Instructions for Documenting Wage Compliance, EEO,
     and Contractor Payment Forms (CPF) on Federally
                      Funded Projects
Step One: Print the required form(s) needed for the project.

Note: The size, duration, number of subcontractors, and time of year the work is performed, will dictate what
sheet(s) are necessary to print and help you document the Wage Compliance, EEO, and CPF of the project.
Place in a binder for better organization.

Step Two: List the State Project (S.P.) number in the upper right hand corner of the form(s).

Step Three: List the Prime Contractor and appropriate Sub(s) and/or 2nd Tier Contractor(s), if needed, on the
left side of the form(s). Circle either "1st" or "2nd" to distinguish which tier the contractor is. Also, list the
corresponding phone #'s, for quick reference, when needed.

Note: The Request to Sublet form, submitted by the Prime to the Engineer (usually at the Precon), will list all
the Contractor(s) working on the project. Additional companies may be hired as the project progresses. If so,
refer to step three and continue with the instructions.

Step Four: When the "Weekly Construction Diary and Statement of Working Days" is completed and signed by
the Engineer, place the corresponding Report No. (Ex. 1, 2, 3, etc.) in the "Weekly Diary #" row at the top of the
form. Place it below the corresponding "Week Ending" date.

Step Five: Using the same "Weekly Construction Diary and Statement of Working Days", place a "Black"
check mark in the corresponding "Worked" row in which the Contractor(s) were listed in the "Contractors and
Subcontractors who worked this week" box.

Step Six: As payroll(s) are received from the Contractor(s), and checked for accuracy, place a "Red" check
mark in the corresponding "Recv'd" row for which the payroll(s) indicate the week(s) work took place.

Step Seven: As EEO 13 reports are received from the Contractor(s) , and checked for accuracy, place a "Red"
check mark in the corresponding "EEO" row for which the EEO report(s) indicates the Month(s) work took
place.

Note: EEO 13 reports are required monthly from August to June and weekly for the month of July.
Corresponding EEO "blocks" are shaded to help in organization and marking of the EEO 13 report(s).

Note: The color "Black" and the color "Red" were chosen to distinguish between the "Worked","Recv'd", and
"EEO" rows and help in viewing the forms. Any color(s) may be used to deviate between the three rows, red
and black are only suggestions.

Step Eight: As "Field Compliance Review on Labor Provision" form(s) are received, place a check mark in the
corresponding "Monthly Field Check" row, for which the review was taken.

Step Nine: As Contractor Payment Forms (CPF) are received from the Prime , and checked for accuracy, write
the date in the corresponding "CPF" row for which the CPF indicates the Month(s) money was paid to
subcontractors. If CPF forms are received from subcontractors, place the date in the shaded region in the EEO-
13 row (optional).

Step Ten: (Optional) Write the date when Partial Estimates are sent to the Prime Contractor in the "Voucher
(Payment) Sent" row. If you track other aspects of the project and do not need this row, change the heading to
match what you would like/need.

Step Eleven: Fill in the page number(s) at the bottom of the form(s).
        Wage Compliance and EEO Tracking Form for S.P. __________
  Year - 2006                                 January          February           March                April             May              June
  Week Ending                                7 14 21 28       4 11 18 25       4 11 18 25        1     8 15 22 29 6 13 20 27         3 10 17 24

  Weekly Diary #
  Monthly Field Check
  Voucher (Payment) Sent
  Prime Contractor:                 Worked


                                    Recv'd


  Phone #                           CPF
  EEO 12 Recv'd?      Yes / No     EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
Worked = Companies listed in the Weekly Diaries (Black Ink)     Recv'd = Payrolls Received (Red Ink)     EEO = Received "13" Reports (Red Ink)

CPF = Contractor Payment Form                                          page __ of __
        Wage Compliance and EEO Tracking Form for S.P. __________
  Year - 2006                                    July         August         September           October        November          December
  Week Ending                                1   8 15 22 29 5 12 19 26       2   9 16 23 30 7 14 21 28          4 11 18 25       2   9 16 23 30

  Weekly Diary #
  Monthly Field Check
  Voucher (Payment) Sent
  Prime Contractor:                 Worked


                                    Recv'd


  Phone #                           CPF
  EEO 12 Recv'd?      Yes / No     EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
Worked = Companies listed in the Weekly Diaries (Black Ink)   Recv'd = Payrolls Received (Red Ink)   EEO = Received "13" Reports (Red Ink)

CPF = Contractor Payment Form                                        page __ of __
        Wage Compliance and EEO Tracking Form for S.P. __________
  Year - 2006                                 January          February           March                April             May              June
  Week Ending                                7 14 21 28       4 11 18 25       4 11 18 25        1     8 15 22 29 6 13 20 27         3 10 17 24

  Weekly Diary #
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
Worked = Companies listed in the Weekly Diaries (Black Ink)     Recv'd = Payrolls Received (Red Ink)     EEO = Received "13" Reports (Red Ink)

                                                                       page __ of __
        Wage Compliance and EEO Tracking Form for S.P. __________
  Year - 2006                                    July         August         September           October        November          December
  Week Ending                                1   8 15 22 29 5 12 19 26       2   9 16 23 30 7 14 21 28          4 11 18 25       2   9 16 23 30

  Weekly Diary #
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
  1st / 2nd Tier Subcontractor:     Worked


                                    Recv'd


  Phone #                          EEO
Worked = Companies listed in the Weekly Diaries (Black Ink)   Recv'd = Payrolls Received (Red Ink)   EEO = Received "13" Reports (Red Ink)

                                                                     page __ of __

								
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