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Corporate Office Move Budget - Download Now Excel

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Corporate Office Move Budget - Download Now Excel Powered By Docstoc
					                                                  The University of North Carolina at Charlotte
                                                          BUDGET FLEXIBILITY REQUEST                                              Budget Office Use Only:
                                                                                                                                   B14T B14P Doc No: J1


                                                                                                                          Fiscal Year:
1.                   Department:                                                                         3. Phone #:

2.                  Prepared by:                                                                         4. Date Prepared:

                     NAME OF                                                                                                  AMOUNT IN WHOLE DOLLARS ONLY
5.                 EXPENDITURE                         INDEX / FUND              BUDGET POOL                       INCREASE                              DECREASE


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                                                                                                                          -                                     -

6.        TEMPORARY REVISION                   PERMANENT REVISION                         DOCUMENT (HASH) TOTAL:                                                -
7. CHECK APPLICABLE BOX:
          Transfer between Temporary Wages (915000, 915900) to/from Non-Personnel (920000-952000)
          Transfer between Program Codes (i.e., 101-Regular Term instruction, 152-Academic Support, etc.)
          Transfer between Other than Personnel (OTP= 915000, 915900, & 920000-952000) and Permanent Personnel (911xxx, 912xxx, 913xxx).
          If a position is being created or abolished, attached a completed "Budget Request for New Position" form (BD-101).

          Use of Lapsed Salaries -- Provide Position #:

8. EXPLANATION/JUSTIFICATION FOR REQUEST, i.e., how is this reallocation of budget accomplishing the reason code(s) selected
      above?; how does this request benefit our students or other aspects of the University? (Expand on the reason code selected above and give
     specifics when possible.)




9. Recommended by:                                                                                       Date:
        Department Head
        Dean/Director of School/Unit
        Vice Chancellor/Provost

10. Submit original to UNC Charlotte Budget Office.                                                                                                   FTE +/-            Program


                                                                                                                                         Budget
                                                                                                                                          Office
                                                                                                                                       Use Only



Financial Services Form BD-607            12/07/2009
The BD607 (Budget Flexibility Request) form is used for the following:
• Move Personnel Budget (911xxx - 915900) to/from Non-Personnel Budget (920xxx - 952xxx)
• Move budget (Personnel or Non-Personnel) from one Program code to another (Banner program is equivalent to FRS purpose)
    • Example: From 101444 to 115644 (Program 101 - Regular Term Instruction to Program 152 - General Academic Support)
• All other procedures apply (justification, and Vice Chancellor/Provost approval)

Instructions:
This form should be downloaded from the Financial Services website and completed on the computer. Once the required information is entered, print the form and
obtain the necessary signatures before forwarding to Budget Office.
The Budget Office will not accept handwritten forms as there are formulas built in to the Excel form that are needed for Banner data entry.

Sections 1 - 4     Enter Fiscal Year, Department, Prepared by, Phone #, and Date Prepared

Section 5          Enter title of expenditure (optional).
                   Enter Banner index/fund. General (state) funds begin with a "10" or "11" (i.e., 101211, 115614).
                   Enter Banner budget pool account. The number will begin with a 9 and end in "000". There are a few exceptions where a budget pool account will
                   not be used. See Budget Pools tab in this file for a list.
                   Enter increase or decrease amount for each line. The total increases and decreases is a formula and must agree. Document Total is also a
                   formula and represents the total of all increases plus decreases and is for Budget Office use only.

Section 6          Indicate whether temporary or permanent budget revision.

Section 7          Check applicable box. If none of these apply, perhaps the wrong form is being used (see BD606 to see if meet requirements).

Section 8          After printing form, obtain the indicated approvals.

Section 9          Submit to UNC Charlotte Budget Office (Reese, 4th floor)




C:\Docstoc\Working\pdf\15689e5a-c6c7-4d6d-9beb-47b2d7aa562a.xls, Instructions, 8/17/2011, CSH
                                                   List of Frequently Used Budget Pool Accounts
     915000   Student Temporary Wages Pool                                                                     927000
     915900   Non-Student Regular Wages (not pooled, use 915900 for budget revisions)                          928000
     917000   Medical Insurance Pool                                                                           930000
     918000   Optional Retirement Pool                                                                         940000
     919xxx   Not pooled. Use the 919xxx expense acct for budget revisions.                                    942000
     920000   Personal Services Contracts Pool                                                                 944000
     921xxx   Not pooled. Use the 921xxx expense acct for budget revisions.                                    946000
     922000   Corporate Service Contracts Pool                                                                 947000
     925000   Domestic Travel Pool                                                                             949000
     926000   Foreign Travel Pool                                                                              951000
                                                                                                               952000

           Budget Pool Accounts with corresponding Expense Accounts (note-Use Acct crosswalk on Fin'l Services website for most

Budget Pool                                                     Expense
 Account Budget Pool description                                Account      Expense Account description
                                                                   915020    Student Regular Wages
     915000 Student Temporary Wages Pool                           915040    UG Research/Admin Assistant
                                                                   915060    Student Overtime Pay
                                                                   915080    Student Premium Pay



Non-Student Temporary Wages is not pooled. Use 915900.              915900 Non-Student Regular Wages



                                                                    917050   Medical Insurance State Plan
                                                                    917100   Medical Insurance Brocker
                                                                    917150   Medical Insurance Kaiser
                                                                    917200   Medical Insurance Prucare
     917000 Medical Insurance Pool                                  917250   Medical Insurance PHP Inc
                                                                    917300   Medical Insurance Healthsource
                                                                    917350   Medical Insurance Blue Cross
                                                                    917400   Medical Insurance Partners
                                                                    917450   Other Health Insurance



                                                                    918050   TIAA Optional Retirement
                                                                    918100   TIAA Retirement Health Benefits
     918000 Optional Retirement Pool                                918150   Lincoln Retirement
                                                                    918200   Valic Retirement
                                                                    918250   Fidelity Retirement



                                                                    919050   State Retirement
                                                                    919100   Law Officers Retirement
                                                                    919150   Social Security
                                                                    919175   Disability Insurance
                                                                    919200   Workers Compensation Premium
This range is not pooled.                                           919250   Staff Benefits Reserve
Do budget revision using Expense Account.                           919275   Benefits Clearing
                                                                    919300   Taxable Benefits Clearing
                                                                    919350   Suggestion Awards
                                                                    919400   Disability Benefits
                                                                    919450   Disability Ben Ext Short Term
                                                                    919500   Unemployment Compensation
                                                                    919550   Tax Employee Exp Reimbursement
                                                                    919600   Annual Leave Expense
                                               920050   Consult Fee Mainframe Supp Svcs
                                               920100   WAN Support Services
                                               920150   Consult Fee Video Support Svcs
                                               920200   Consult Fee LAN Support Svcs
                                               920250   Consult Fee PC/Printer Supp Svc
                                               920300   Consult Fee Server Support Svcs
     920000 Personal Services Contracts Pool   920350   Consult Fees IT Support Svcs
                                               920400   Consultant Fees Engineering
                                               920450   Consultant Fees Administration
                                               920500   Medical Fees-Hospital
                                               920550   Medical Fees-Other
                                               920600   Employee On Loan Payment
                                               920650   Honorariums
                                               920700   Other Contracted Services
                                               920750   NRA Other Contracted Services



                                               921050   Legal Fees
                                               921060   Litigation Expense
                                               921100   Accounting Fees
This range is not pooled.                      921120   Administrative Financial Costs
Do budget revision using Expense Account.      921150   Participant Stipend
                                               921200   NRA Participant Stipend
                                               921250   Academic Instruct Research Svc
                                               921300   Research Subcontract
                                               921325   Research Subcontract Over $25K



                                               922050   Dining Services Meal Plan
                                               922060   Dining Services Declining Bal
                                               922100   Dining Services Conf/Camp Meal Plan
                                               922150   Special Food Service Event
                                               922200   Dining Services Optional Dining
                                               922220   Dining Services 49er Acct Sales
                                               922250   Service Agreement-Laundry Svc
     922000 Corporate Service Contracts Pool   922300   Service Agreement-Laboratory
                                               922350   Service Agreement-Janitorial
                                               922400   Service Agreement-Waste Svcs
                                               922450   Service Agreement-Security
                                               922500   Service Agreement-Pest Control
                                               922550   Service Agreement-Lawn/Grounds
                                               922600   Service Agreement-Other
                                               922650   Worker Comp Fees



                                               925120   Instate Transportation-Air
                                               925140   Instate Transportation-Ground
                                               925160   Instate Transportation-Other
                                               925180   Instate Subsistence-Lodging
                                               925200   Instate Subsistence-Meals
                                               925220   Instate Other/Tip/Etc
                                               925240   Instate Registration
                                               925280   Out Of State Transportation-Air
     925000 Domestic Travel Pool               925300   Out Of State Transp-Ground
                                               925320   Out Of State-Transp-Other
                                               925340   Out Of State Subsis-Lodging
                                               925360   Out Of State Subsistence-Meals
                                               925380   Out Of State Other/Tip/Etc
                                       925400 Out Of State Registration
                                       925440 Board/Non-Employee Transp
                                       925460 Board/Non-Employee Subsistence



                                       926070   Out Of Country Transp-Air
                                       926090   Out Of Country Transp-Ground
                                       926110   Out Of Country Transp-Other
                                       926130   Out Of Country Subsis-Lodging
926000 Foreign Travel Pool             926150   Out Of Country Subsis-Meals
                                       926170   Out Of Country Other/Tip/Etc
                                       926190   Study Abroad Student Expense
                                       926210   Out Of Country Registration



                                       927050   Rental-Land
                                       927060   Rental-Buildings
                                       927070   Rental-Other
                                       927080   Rent/Lease-Other Property
                                       927090   Rental-Voice Comm Equipment
                                       927100   Rental-Other Computer Equipment
                                       927110   Rental-WAN DP Equipment
                                       927120   Rental-Video Transmission Equip
                                       927130   Rental-LAN Equipment
                                       927140   Rental-PC/Printer Equipment
                                       927150   Rental-Servers
                                       927160   Rental-Mainframe Equipment
                                       927170   Rental-PC/Printer Software
                                       927180   Rental-Server Software
                                       927190   Rental-Mainframe Software
                                       927200   Rental-Motor Vehicles
                                       927210   Rental-General Office
                                       927220   Rental-Furniture/Furnishings
                                       927230   Rental-Other Equipment
927000 Fixed Purchased Services Pool   927240   Elevator Maint Contract
                                       927250   Filterduct Maint Contract
                                       927260   Maint-Other Software
                                       927270   Maint-WAN Software
                                       927280   Maint-Other DP Equipment
                                       927290   Maint-WAN Equipment
                                       927300   Maint-Video Transmission Equip
                                       927310   Maint-LAN Equipment
                                       927320   Maint-PC/Printer Equip
                                       927330   Maint-PC/Printer Software
                                       927340   Maint-Server Software
                                       927350   Maint-Servers
                                       927360   Maint-Mainframe Computer
                                       927370   Maint-Mainframe Software
                                       927380   Maint-Other Equipment
                                       927390   Insurance-Property
                                       927400   Insurance-Motor Vehicle
                                       927410   Insurance-Liability
                                       927420   Bonding
                                       927430   Insurance-Other



                                       928010 Local Telephone Service
                                       928020 Southern Bell
                                       928030 Long Distance Service
                                       928040   Postage
                                       928050   Communications Courier
                                       928080   Pay Phone Service
                                       928090   Telecommunication Data Charge
                                       928100   Communication-TV/Cable Services
                                       928110   Communication-Cell Phone Svcs
                                       928130   Video Transmission Charges
                                       928140   Internet Svc Provider Charges
                                       928150   Teleconference Charges
                                       928160   Email/Calendar Services
                                       928170   Printing & Binding
                                       928180   Repairs/Maint-Buildings
                                       928190   Repairs/Maint-Other Structures
                                       928190   Repairs/Maint-Other Structures
                                       928200   Repairs/Maint-Motor Vehicles
                                       928210   Repairs/Maint-Other Comp Equip
                                       928220   Repairs/Maint-Other Equip
                                       928230   Repairs/Maint-Other
928000 Other Purchased Services Pool   928240   Repairs/Maint-Pave Lot
                                       928250   Repairs/Maint-Strip Lot
                                       928260   Repairs/ Maint-Electric
                                       928270   Repairs/Maint-HVAC
                                       928280   Repairs/Maint-WAN Equip
                                       928290   Repairs/Maint-Video Trans Equip
                                       928300   Repairs/Maint LAN Equip
                                       928310   Repairs/Maint-PC/Printer Equip
                                       928320   Repairs/Maint-Servers
                                       928330   Repairs/Maint-Grounds
                                       928340   Preventive Maint
                                       928350   Project Labor Repair
                                       928360   Contractor Repairs
                                       928370   Freight & Express
                                       928380   Advertising
                                       928390   Computer Services
                                       928400   Data Wiring Service Charge
                                       928410   Telephone Wiring Service Charge
                                       928420   Managed LAN Service Charge
                                       928430   Educ Assistance Programs No Tax
                                       928440   Other Empl Education Expense



                                       930050   Household Supplies-Janitorial
                                       930100   Household Supp-Clothing/Uniform
                                       930200   Food Products
                                       930250   Educational Supplies
                                       930300   Repair Supplies
                                       930350   In House Maint Supplies
                                       930400   Repair Supplies Technical Svc
                                       930450   Electrical Supplies
                                       930500   Heating & Air Conditioning Supp
                                       930550   Furnishings Supplies
                                       930600   Ground Supplies
                                       930650   Preventive Maint Supplies
                                       930700   HRL General Maint Supplies
                                       930750   HRL Plumbing Supplies
                                       930800   HRL Locksmith Supplies
                                       930850   HRL Lighting Supplies
                                       930860   HRL HVAC Supplies
                                       930900   Project Material Supplies
                                   930950   Carpentry Supplies
                                   931025   Motor Vehicle Supplies-Gasoline
                                   931050   Motor Vehicle Supplies-Other
                                   931100   Office Supplies
                                   931150   Data Processing Supplies
                                   931200   Services
    930000 Supplies Pool           931250   Printing Paper
                                   931300   Printing Supplies
                                   931350   Duplicate Paper Supplies
                                   931400   Duplicate Toner Supplies
                                   931450   Stores Partner Clearing
                                   931500   Purchase-Canned Drinks
                                   931550   Purchase-Candy
                                   931600   Purchase-Poly Vend
                                   931650   Purchase-Cigarettes
                                   931700   Special Events Purchase
                                   931750   Student Store-Candy
                                   931800   Student Store-Miscellaneous
                                   931850   Bookstore Text-New
                                   931900   Bookstore Text-Used
                                   931950   Bookstore Tradebooks
                                   932025   Bookstore Supplies
                                   932050   Bookstore Software
                                   932100   Bookstore Hardware
                                   932150   Bookstore Emblematic
                                   932200   Bookstore Miscellaneous
                                   932250   Sales Tax Expense
                                   932300   Non-Educational Miscellaneous
                                   932350   Non-Educ Agriculture/Animal
                                   932400   Non-Educational Scientific
                                   932450   Drugs/Pharmceuticals



                                   940001   Office/Reception Non-Cap
    940000 Office Equipment Pool   940010   Office Equipment Non-Cap
                                   940501   Office/Reception Cap
                                   940510   Office Equipment Cap



                                   942010   Software-Externally Dev Non-Cap
                                   942020   Software-Non-WAN DP Non-Cap
                                   942030   Software-WAN DP Non-Cap
                                   942040   Software-Mainframe Non-Cap
                                   942050   Software-PC/Printer Non-Cap
                                   942060   Software-Servers Non-Cap
                                   942070   Software-EDP Equip
                                   942210   LAN Equipment Non-Cap
                                   942220   PC/Printer Equipment Non-Cap
                                   942225   Laptop Computer Non-Cap
                                   942230   Server Equipment Non-Cap
                                   942240   Mainframe Equipment Non-Cap
                                   942250   Voice Communications Non-Cap
                                   942260   Non-WAN DP Equipment Non-Cap
                                   942280   WAN DP Equipment Non-Cap
942000     EDP Equipment Pool      942300   Video Equipment Non-Cap
                                   942510   Software-Ext Develop Cap
                                   942530   Software-WAN DP Cap
                                   942540   Software-Mainframe Cap
                                   942550   Software-PC/PTR Cap
                                      942560   Software-Servers Cap
                                      942590   Software-Other Computer Cap
                                      942710   LAN Equipment Cap
                                      942720   PC/Printer Equipment Cap
                                      942725   Laptop Computer Cap
                                      942730   Server Equipment Cap
                                      942740   Mainframe Equipment Cap
                                      942760   Voice Communications Cap
                                      942770   Non-WAN DP Equipment Cap
                                      942780   WAN DP Equipment Cap
                                      942800   Video Equipment Cap



                                      944010   L/Tch Science Lab Equip Non-Cap
                                      944020   L/Tch Engr Lab Equip Non-Cap
                                      944030   Library/Class/Lab Non-Cap
                                      944040   H/Tch Science Lab Equip Non-Cap
                                      944050   H/Tch Engr Lab Equip Non-Cap
                                      944060   Musical Equipment Non-Cap
                                      944080   Audio-Visual Equipment Non-Cap
944000   Educational Equipment Pool   944090   Other Educational Equip Non-Cap
                                      944510   L/Tch Science Lab Equip Cap
                                      944520   L/Tch Engr Lab Equip Cap
                                      944530   Library/Class/Lab Furn Cap
                                      944540   H/Tch Science Lab Equip Cap
                                      944550   H/Tch Engr Lab Equip Cap
                                      944560   Musical Equipment Cap
                                      944580   Audio-Visual Equipment Cap
                                      944590   Other Educational Equip Cap



                                      946002   Motor Vehicles-Road Non-Cap
                                      946010   Motor Vehicles-Aircraft Non-Cap
                                      946020   Motor Vehicle-Boats Non-Cap
                                      946030   Motor Vehicles-Trailers Non-Cap
                                      946040   Motor Vehicles-Utility Non-Cap
                                      946090   Motor Vehicles-Other Non-Cap
946000   Motor Vehicles Pool          946502   Motor Vehicles-Road Cap
                                      946510   Motor Vehicles-Aircraft Cap
                                      946520   Motor Vehicle-Boats Cap
                                      946530   Motor Vehicles-Trailers Cap
                                      946540   Motor Vehicles-Utility Cap
                                      946590   Motor Vehicles-Other Cap



                                      947010   Cust/Security Equipment Non-Cap
                                      947020   Athletic Equipment Non-Cap
                                      947030   Grnd/Plant Maint Equip Non-Cap
                                      947050   Kitchen Equipment Non-Cap
                                      947060   Telecomm Equip Non-Cap
                                      947070   Other Furnishings Non-Cap
947000   Other Equipment Pool         947100   Other Equipment Non-Cap
                                      947510   Cust/Security Equipment Cap
                                      947520   Athletic Equipment Cap
                                      947530   Ground/Plant Maint Equip Cap
                                      947550   Kitchen Equipment Cap
                                      947560   Telecommunications Equip Cap
                                      947570   Other Furnishings Cap
                                      947600   Other Equipment Cap
                                         949060   Library Books/Journals Non-Cap
                                         949130   Art/Lit Non-Deprec Non-Cap
949000 Art/Lib/Learning Resources Pool   949140   Art/Lit Non-Deprec Cap
                                         949501   Library Collection Cap
                                         949560   Art-Depreciable Cap



                                         951040   Expert Witness Fees
                                         951080   Legal/Financial Settlement
                                         951130   Installment Admin Expense
                                         951160   Collection Costs
                                         951200   Litigation Costs
                                         951210   Collection Cost
                                         951240   Bldg Moving Exp
                                         951280   Bank Card Service Charges
                                         951290   Bank Card Charges Dept
                                         951320   Officials
951000 Other Admin Expenses Pool         951360   Meals
                                         951400   Guarantees
                                         951410   Public Relations
                                         951440   Awards
                                         951480   Contingency
                                         951560   Photography
                                         951600   Svc Chg/Sale Surplus Property
                                         951640   Cashiers Short & Over
                                         951641   Employee Gifts Non-Cash
                                         951680   Armored Car Services
                                         951720   Department Over & Short
                                         951760   Other Current Services



                                         952040   Royalties
                                         952050   License & Permit Cost
                                         952100   Subscriptions
952000 Fixed Charges Pool                952150   Membership Dues
                                         952200   Other Fixed Charges
                                         952250   Life & Income Annuity Distributions
                                         952275   Property Tax Expense
                 Fixed Purchased Services Pool
                 Other Purchased Services Pool
                 Supplies Pool
                 Office Equipment Pool
                 EDP Equipment Pool
                 Educational Equipment Pool
                 Motor Vehicles Pool
                 Other Equipment Pool
                 Art/Lib/Learning Resources Pool
                 Other Admin Expenses Pool
                 Fixed Charges Pool

walk on Fin'l Services website for most current list of Expense Accts)

				
DOCUMENT INFO
Description: Corporate Office Move Budget document sample