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ITB - Exhibit C
SYSTEM-WIDE ADMINISTRATIVE ENTERPRISE RESOURCE
PLANNING SYSTEM (SWAERPS)
This Section of the ITB covers
Pricing Response
Information regarding current system activity and current user counts is also enclosed.
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ACCS
C SAMPLE PRICING SCHEDULE bit
NOTE TO VENDORS: This tab is identified as Exhibit D C
You MUST submit it as a separate file/document, not as part of
your response to General and Financial Information (Part B).
C.1 STANDARD PRICING
Your response should conform with the requirements detailed below. If you need to submit additional
information to enable us to understand your pricing, please highlight the inserts/changes by color-filling column
A in the appropriate row(s).
At this ITB stage, ACCS can provide certain information regarding users etc and request that you provide your "target"
pricing response, on the basis that:
User counts are estimates for pricing comparison
Modules to be installed are not confirmed
No customization of software is taken into account
API's are required to share data with Blackboard Courseware, ADP Payroll and DAX as well as with
legacy systems during transition from old to new.
Include all applicable costs and cost bases for products/services provided by contractors and/or subcontractors included
within your response.
This pricing matrix is intended to address software related cost only and does not address hardware (unless
specifically indicated). However, each vendor is required to provide a seprate hardware configuration sheet that
supports it implementation strategy. The hardware configuration goals shold be designed to maximze access,
provide redundancy accross the system and to optimize cost. It should be understood that cost associated with
the hardware configuration will be use as part of the Life Cycle Cost Analysis use to evaluate proposals.
C.1.1 Software licensing
1 Indicate price per module, basis of pricing, pricing brackets for increases in users
2 Indicate unit pricing, e.g. concurrent or named users, or identify other basis
3 Indicate cost per FTE
4 Within the software licensing structure, identify if there is a maximum number of users defined in an enterprise license
5 Identify what, if any, impact there is upon the licensing structure for multiple geographic site installations
6 In addition to the software, identify what services and documentation are included in the initial site license fees.
7 Indicate if training and technical/user manuals included in licensing cost. If not, provide and estimate of such costs.
8 Indicate if one instance of the software can not be deployed for the entire system
C.1.2 Software Warranty and Maintenance
1 The selected vendor will offer maintenance, on-line and phone support coverage to the Institution. This obligation must
be binding to all sucessors and contractors/subcontractors related to this ITB
2 Included within the pricing section should be all applicable costs and cost basis for products/services provided by
contractors and/or subcontractors included within this ITB response.
3 Included within the pricing section should be all applicable costs for providing/maintaining current tax tables and forms to
support payroll tax processing as well as Financial Aid updates.
4 Indicate cost per FTE
C.1.3 Implementation effort
1 Provide implementation cost breakdown for small, medium and large colleges based on ACCS designation
2 Provide details of your estimate workings (e.g. estimated hours by role/by phase and hourly/daily cost)
3 Include an estimate for data conversion that encompasses 10 years of data from Legacy, Banner, and Datatel Systems
C.1.4 Training (indicate cost per user or cost per class)
1 During implementation
2 Ongoing
C.1.5 Maintenance
1 Indicate annual maintenance in $ terms
2 Identify the services/products/etc included within the maintenance agreement as outlined above
C.1.6 Traveling costs
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ACCS
1 Indicate if you are likely to use any out of town resources and the related travel/subsistence costs (use $range, as a % of
2 Indicate if you are prepared to rebill such expenses in accordance with the State of Alabama travel regulations.
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ACCS
C.2 SOFTWARE LICENSE WORKSHEET
edit module names/ formula if required Note: if your pricing model differs from this, insure you provide appropriate detail for interpretation
Application Module or Suite Price/unit Unit # Units List Price Discount Discounted Price/FTE Comments/Assumptions
Price
C.2.1 STUDENT INFORMATION SERVICES A. Initial Investment Cost
1 Recruiting 1000 named user 50 20% 50000 example - delete once you
have read it
2 Admissions
3 Registration
4 Student Academic Records
5 Advising
6 Degree Audit, Grades, Graduation
7 Scheduling (Semester, Faculty, Class)
8 Facility Utilization/Events
9 Financial Aid
10 Student Billing & Accounts Receivable
11 Faculty and Student Access
12 Alumni\Development
13 insert as required
14 insert as required
TOTAL $ $
Application Module or Suite Price/unit Unit # Units List Price Discount Discounted Price/FTE Comments/Assumptions
Price
C.2.2 ACCOUNTING (Business Information) A. Initial Investment Cost
1 General Ledger
2 Budgeting
3 Encumbrances
4 Procurement/Purchasing
5 Accounts Payable
6 Accounts Receivable
7 Fixed Assets
8 Grants and Contracts
9 Fundraising/Development
10 Cash Management/Treasury
11 insert as required
TOTAL $ $
Application Module or Suite Price/unit Unit # Units List Price Discount Discounted Price/FTE Comments/Assumptions
Price
C.2.3 HUMAN RESOURCES & PAYROLL A. Initial Investment Cost
1 Applicant processing
2 Employee records management
3 Compensation Management
3 Job/Position Control
4 Faculty Administration
5 Benefits Administration
6 Time and Attendance
7 Leave Administration
8 Payroll/Payroll Accounting
9 Staff Development
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ACCS
10 insert as required
TOTAL $ $
Price/unit Unit # Units List Price Discount Discounted Price/FTE Comments/Assumptions
Price
C.2.4 ERP "Add-ons" as required to support functional requirements and if not part of standard product
A. Initial Investment Cost
1 EDI
2 Other Vendor software
3 insert as required
TOTAL $ $
Price/unit Unit # Units List Price Discount Discounted Price/FTE Comments/Assumptions
Price
C.2.5 Technical Tools as required to support functional requirements and if not part of standard product
A. Initial Investment Cost
1 User Interface tailoring toolset
2 Integration tools
3 System management/admin
4 Application design
5 Installation/upgrade tools
6 Satellite Campus/Remote Site
Management
7 Web Applications
8 insert as required
TOTAL $ $
Price/unit Unit # Units List Price Discount Discounted Price/FTE Comments/Assumptions
Price
C.2.6 Other Licensing Costs A. Initial Investment Cost
1 Fees not quoted elsewhere in pricing proposal
2 insert as required
TOTAL $ &
Price/unit Unit # Units List Price Discount Discounted Price/FTE Comments/Assumptions
Price
C.2.7 Other utilities/add-ons as required to support functional requirements and if not part of standard product
A. Initial Investment Cost
1
2
TOTAL $ $
Price/unit Unit # Units List Price Discount Discounted Price/FTE Comments/Assumptions
Price
C.2.8 Enterprise Reporting tool as required to support functional requirements and if not part of standard product
1 Report developer For power users
2 For users mainly viewing only
Report viewer
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ACCS
4 Other (place specifiy)
TOTAL $ $
As this may require specific hardware, provide indicative unit costs of scanners and other hardware required
TOTAL APPLICATION COST $ $
C.2.9 Software & DB Maintenance C. Maintenance Service
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ACCS
Price/unit Unit # Units List Price Discount Dis Price Cost/FTE Comments/Assumptions
1 Annual Maintenance - one year agreement
2 Identify any additional costs for:
3.1 Phone Support
3.2 On-Site Support
3.3 Remote monitoring/diagnostics
3.4 Software Upgrades
3.5 Software patches/service bulletins
3.6 Other - please specify
TOTAL MAINTENANCE $ $
Alternate pricing
4 Annual Maintenance - five year agreement, per year $ $
Price/unit Unit # Units List Price Discount Discounted Price/FTE Comments/Assumptions
Price
C.2.11 Portal Solution If not included as part of standard package
1 insert as required
2 As this may require specific hardware, provide indicative unit costs of scanners and other hardware required
TOTAL PORTAL SOLUTION $ $
Price/unit Unit # Units List Price DiscountDiscounted Comments/Assumptions
Price
C.2.12 Additional Licenses Cost as required to support functional requirements and if not part of standard product
1
2
TOTAL $
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ACCS
C.3 IMPLEMENTATION SERVICES WORKSHEET B. Total Implementation Services
If not included as part of hosting implementation/services Small Medium Large
See notes above
Fees
Expenses (outline) See notes above
TOTAL $ $ $ $
12 colleges 9 colleges 6 colleges All
C.4 TRAINING COSTS WORKSHEET B. Total Implementation Services Small Medium Large Comments/Assumptions
as required to support functional requirements and if not part of implementation services
User Training
Technical Training
TOTAL $ $ $ $
12 colleges 9 colleges 6 colleges All
Note: Proposers are responsible for insuring that their data and calculations (e.g. column totals) are correct
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