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Subletting Agreement Form for Uk - PDF

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Subletting Agreement Form for Uk - PDF Powered By Docstoc
					                                                             Subletting your
                                                             Holiday Home-made easy!
                                                                                 YOU
                                                                             COULD COVER
                                                                             YOUR ANNUAL
                                                                               RUNNING
                                                                                COSTS!




                              Call today and discover how
                              rewarding subletting can be!
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      Make the most of your holiday home


                                      ACT NOW AND RECIEVE

                      £100 BONUS
      Dear Holiday Home Owner                                              The benefits of joining our                                    Relax, we’ll take care of                                 n We arrange the COLLECTION of holiday
                                                                                                                                                                                                      payments on your behalf.
      2009 has been a remarkable year and we have seen a huge              subletting programme                                           everything...                                             n We provide a full RECEPTION SERVICE to handle all
      growth in demand for holidays on our parks. This demand has                                                                                                                                     customer enquiries before, during and after holiday lets as
                                                                           n Subletting your holiday home with us provides
      led to many of our owners earning more than enough to cover                                                                                                                                     well as issuing and collecting keys.
      their annual running costs and site fees, plus a little extra left
                                                                             you with the opportunity to help cover some or maybe
                                                                                                                                          The team at Park Holidays UK will help
                                                                             all of your running costs!                                                                                             n We do a FULL CLEAN of your holiday home
      over! 2010 is looking even better with advance bookings over
                                                                           n We do all of the work and you earn a
                                                                                                                                          you every step of the way to make sure                      after each holiday let.
      60% up on the previous year.
      If you have ever considered letting your holiday home to our
                                                                             valuable income!                                             subletting is a rewarding and hassle free                 n We look after the LINEN including delivery,
                                                                                                                                                                                                      pick up and laundry for holiday lets.
      guests when you are not using it, there has never been a better      n Earn an extra £100 bonus FREE when you sublet your           experience for you. This includes achieving
      time than right now. There is no minimum letting period to             caravan and include any 3 weeks between 26 July -                                                                      n Plus, we provide a full HOLIDAY LETTING
      worry about so why not give it a try and let us show you how           30 August! To get your £100 bonus you must return the        the highest value bookings, all customer                    STATEMENT at the end of the season detailing all holiday
                                                                             enclosed agreement form by 14th February 2010.
      much you can earn?                                                                                                                  contact and providing a full statement at                   lets and breakdown of income.
                                                                           All the information about our holiday subletting programme
                                                                           is enclosed in this booklet.
                                                                                                                                          the end of the season.
                                                                           The sooner we receive your sublet agreement form, the sooner
                                                                           we can start taking bookings.                                  n We do the ADVERTISING - in newspapers, guide books
                                                                                                                                            and on the internet.

                                                                                                                                          n We work with reputable agents and tour operators such
                                                                                                                                            as HOSEASONS who promote our parks to
                                                                                                                                            their customers.

                                                                              Imagine what you could                                      n We handle all the MARKETING - brochures, flyers and
                                                                                                                                            letters to our extensive customer database.
                                                                              do with the extra money!                                    n We look after all the necessary
                                                                                                                                            CUSTOMER CORRESPONDENCE including
                                                                                                                                            confirmations and invoices.




                                                                                                                                          www.ParkHolidaysUK.com
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      Subletting...it’s easy and very rewarding!




      What’s holiday home                                             Once we know all of this, you will benefit from all the Park
                                                                      Holidays UK marketing and advertising resources to ensure         Choosing your dates
      subletting all about?                                           plenty of bookings. Remember, the sooner you let us know          When choosing your dates, it is worth considering when our peak demand is, as well as our check-in days (see our arrival day guide
                                                                      that you would like to sublet, the more time we have to           below). Demand for holidays are highest in July, August and school holidays. Weekends are more popular during early and late season
      Subletting is a great way of earning an extra income from
                                                                      advertise your holiday home and the more chance there is          whilst midweek breaks achieve the best sales during the school holidays. We will have a much better chance of letting your holiday
      your holiday home. There is an increasingly high demand for
                                                                      of letting it for the best price.                                 home based on these availability patterns.
      holidays at our parks and as a holiday home owner; you can
      take advantage of this. Subletting your holiday home through
                                                                                                                                                                                       YOUR GUIDE TO ARRIVAL DAYS
      Park Holidays UK, even just for a few weeks in the peak         How much income will
      summer season, can generate a substantial income each year,
      often covering the running costs and site fees of your
                                                                      I receive?                                                                                Weekend 3 nights

                                                                                                                                                                 Friday
                                                                                                                                                                                                     Midweek 4 nights

                                                                                                                                                                                                           Monday
                                                                                                                                                                                                                                        Week 7 nights

                                                                                                                                                                                                                                 Friday, Saturday or Monday
      holiday home.                                                   Well, the answer to this question depends on how many
                                                                      dates you give us to sublet your holiday home, and also what
                                                                                                                                        Further helpful information
      As a holiday home owner you can become an important part                                                                                                                                                  must be installed in your holiday home and checked at least
      of our expanding holiday business by providing us with a high   dates are available. No two weeks are ever the same over
                                                                                                                                                                                                                once a year. We would also recommend that you fit a carbon
      quality holiday home for our holiday customers.                 the course of the season, and this is reflected in our pricing.   A full inventory is required in order to let your accommodation,        monoxide alarm as well. Please contact the park reception
                                                                      But rest assured, we will always try and get the best price       and you will find a list of the inventory required in this booklet.     team if you would like to purchase one.
      How does Park Holidays UK                                       possible for each date that you give us. Complete and return
                                                                      your agreement form early to allow us more time to sell your
                                                                                                                                        But don’t worry - you will probably have many of the items
                                                                                                                                        already.
                                                                                                                                                                                                                You should consider removing any personal items that you

      subletting work?                                                holiday home for the best price.
                                                                                                                                        In order to let your holiday home, there are a number of
                                                                                                                                                                                                                keep in your holiday home over and above the required
                                                                                                                                                                                                                inventory prior to a holiday let commencing, as Park Holidays
      Subletting with Park Holidays UK couldn’t be simpler.           The enclosed Earnings Guide on the reverse of your letter         requirements. These include licensing, gas and electric checks.
                                                                                                                                                                                                                UK cannot be held liable for any damage, breakage or loss to
      All you have to do is let us know what dates you aren’t using   will provide you with a rough guide to expected income            A colour TV is part of the inventory - for details on TV licence
                                                                      during the season.                                                                                                                        this property.
      your holiday home, and we’ll do the rest. Your holiday home                                                                       requirements please contact the TV Licensing Authority
      will then be graded by us to ensure that it fits into one of    All bookings that we make for your holiday home will              www.tvlicensing.co.uk.                                                  Holiday home insurance cover is mandatory for all parks, but
      our grade categories and has the required inventory and         be subject to a commission of 19% plus VAT on the net             All gas and electrical equipment must be checked once a year            please ensure that your holiday home insurance policy cover
      certification.                                                  accommodation booking value, plus £15 per holiday let for         in accordance with health and safety standards, and also Park           includes provisions for holiday letting. Park Holidays UK uses
      The grade will depend on a number of different factors          linen. At the end of the season you will receive a full           Rules. This testing can be organised by the park, and the cost of       a specialist insurer, and this provision is included in the cover
      including size, number of bedrooms, year of manufacture,        statement detailing all lettings, and the income that you         which can be debited to your account. A smoke alarm and fire            on policies that we can offer. This insurance is available to all
      condition and its facilities.                                   are due.                                                          extinguisher of at least 1kg dry powder with indicator dial             owners - please enquire with your park for full details.




                                                                                                                                        www.ParkHolidaysUK.com
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     Just follow these simple steps....                                                                                                  2010 Subletting Agreement Form

                                                                                                                                         Name.......................................................................................................................................................................................
                                                                                                                                         Address..................................................................................................................................................................................
                                                                                                                                                                                                                                                                  .
                                                                                                                                         ................................................................................................................ Postcode. ..............................................................
                                                                                                                                             .                                                                                                            .
                                                                                                                                         Park...........................................................Plot No.............................. . ccount No............................................................
                                                                                                                                                                                                                                              A

                                                                                                                                         Telephone (evening)..............................................................Telephone(day).....................................................................
                                                                                                                                               .
                                                                                                                                         Mobile. .....................................................................................Email.....................................................................................
                                                                                                                                                                                                                               .
                                                                                                                                         I declare that I am / am not registered for VAT (PLEASE CIRCLE AS APPROPRIATE). VAT No. .............................
                                                                                                                                              I have read the subletting terms and conditions and agree to sublet my holiday home to Park Holidays UK
                                                                                                                                         (PLEASE TICK)
                                                                                                                                                                                                                                       .
                                                                                                                                         Signature.................................................................................Date. .....................................................................................
                                                                                                                                         Please send completed form to your Park Reception.

       What’s the next step?                                            Don’t worry - we’re here to help you. If you have any problems
                                                                        please contact your park.
                                                                                                                                         Owner’s Dates Required
                                                                                                                                         Please commence letting from.................................................................until.................................................................
       We are delighted that you have chosen to                         We will inspect and grade your holiday home, and confirm         with the exception of the dates ticked below which are retained for my own use.
                                                                        the grade to you, or confirm any additional inventory required
       join hundreds of other owners who sublet                         before we can let your accommodation.
                                                                                                                                         PLEASE NOTE: Each date represents one night and Saturday dates are in bold. Mark only dates you require
                                                                                                                                         for your own use.
       with Park Holidays UK and rest assured                           Once your holiday home has been graded and accepted to be         MAR                                      5     6	   7     8    9    10    11   12 13	 14 15 16 17 18 19 20 21 22 23 24 25 26 27	 28 29 30 31
       we will take good care of you and your                           let, we will then send you a confirmation detailing the grade,    PLEASE TICK 3
                                                                        and also the dates that we have your holiday home available to
       holiday home throughout the season.                              let.                                                              APR                 1    2     3    4    5     6    7     8    9    10    11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
                                                                                                                                          PLEASE TICK 3

       All you need to do is follow the four                            We will then add your holiday home onto our booking system,
                                                                        and start selling the dates that you have given us.               MAY                1     2     3    4    5     6    7     8    9    10    11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
       simple steps below:                                                                                                                PLEASE TICK 3


       Step 1 - Complete the enclosed Sublet Agreement Form                                                                               JUNE                1    2     3    4    5     6    7     8    9    10    11 12 13 14 15 16 17 18 19	 20 21 22 23 24 25 26 27 28 29 30
                and decide which dates that you wish to give                                                                              PLEASE TICK 3

                us to let.
                                                                                                                                          JULY                1    2    3     4    5     6    7     8    9	 10      11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
       Step 2 - Block off all dates you wish to                                                                                           PLEASE TICK 3
                RETAIN FOR YOUR OWN USE. EACH DATE
                REPRESENTS 1 NIGHT.                                                                                                       AUG                 1    2     3    4    5     6    7     8    9    10    11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
                                                                                                                                          PLEASE TICK 3

       Step 3 - Record these dates that you are giving us to let,             Please note: In order to maximise
                                                                                                                                          SEPT
                and the dates you ticked off for your own use, on                the chances of letting your                              PLEASE TICK 3
                                                                                                                                                              1    2     3    4	 5       6    7     8    9    10    11	 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

                your copy and keep this booklet somewhere safe.             accommodation, please complete the
       Step 4 - Send in the completed Sublet Agreement Form, as              sublet agreement form opposite as                            OCT                 1    2     3    4    5     6    7     8    9    10    11 12 13 14 15	 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

                well as the required certificates, eg. gas, electric,                 soon as possible.                                   PLEASE TICK 3


                holiday home insurance certificate to your park.                                                                         PLEASE NOTE: to maximise the number of bookings please try where possible to leave dates free which fit in with our booking
                                                                                                                                         patterns, i.e. 3 nights Fri-Mon, 4 nights Mon-Fri or 7 nights Fri-Fri, Sat-Sat or Mon-Mon.

                                                                                                                                                                                                                             Please send completed form to your Park Reception.




                                                                                                                                         www.ParkHolidaysUK.com
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       Your Holiday Home Grading Information                                                                                                                                                               2010 Subletting Agreement Form
                                                                                                                                                                                                                                                                                                                                                    CUSTOMER COPY
      Holiday Home Details                                                                                                                                                                                 Name.......................................................................................................................................................................................
      Make.................................................................................... Model. .......................................................................................
                                                                                                    .                                                                                                      Address..................................................................................................................................................................................
                                                                                                                                                                                                                                                                                                                                    .
                                                                                                                                                                                                           ................................................................................................................ Postcode. ..............................................................
                                                                                                     .
      Size . ....................................................................................Year. ..........................................................................................
                                                                                                                                                                                                               .                                                                                                            .
                                                                                                                                                                                                           Park...........................................................Plot No.............................. . ccount No............................................................
                                                                                                                                                                                                                                                                                                                A
      Number of Bedrooms
                                                                                                                                                                                                           Telephone (evening)..............................................................Telephone(day).....................................................................
      Double                          Twin                         Single                         Triple
                                                                                                                                                                                                                 .
                                                                                                                                                                                                           Mobile. .....................................................................................Email.....................................................................................
      Lounge/Diner Sleeping                     YES	/	NO (PLEASE CIRCLE)                                                 .
                                                                                                        Number of Persons. ...........................................................
                                                                                                                                                                                                                                                                                                 .
                                                                                                                                                                                                           I declare that I am / am not registered for VAT (PLEASE CIRCLE AS APPROPRIATE). VAT No. .............................
      Additional features, e.g. bedroom heating, DVD player..................................................................................................
                                                                                                                                                                                                                I have read the subletting terms and conditions and agree to sublet my holiday home to Park Holidays UK
      .................................................................................................................................................................................................    (PLEASE TICK)
      .................................................................................................................................................................................................                                                                                                  .
                                                                                                                                                                                                           Signature.................................................................................Date. .....................................................................................
      .................................................................................................................................................................................................    Please send completed form to your Park Reception.

                                                                       FOR OFFICE USE ONLY                                                                                                                 Owner’s Dates Required
                                                                                                                                                                                                           Please commence letting from.................................................................until.................................................................
              Acceptance/Declined                                                              Date                                         Park Managers Signature                                        with the exception of the dates ticked below which are retained for my own use.
                                                                                                                                                                                                           PLEASE NOTE: Each date represents one night and Saturday dates are in bold. Mark only dates you require
                                                                                                                                                                                                           for your own use.

                                                                                                                                                                                                             MAR                                     5     6	   7     8    9    10    11   12 13	 14 15 16 17 18 19 20 21 22 23 24 25 26 27	 28 29 30 31
                                                                                                                                                                                                             PLEASE TICK 3

      Comments.............................................................................................................................................................................
                                                                                                                                                                                                             APR               1     2    3     4    5     6    7     8    9    10    11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
      ..................................................................................................................................................................................................     PLEASE TICK 3

      Holiday Home Grade..........................................................................................................................................................
                                                                                                                                                                                                             MAY               1     2    3     4    5     6    7     8    9    10    11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
      ..................................................................................................................................................................................................     PLEASE TICK 3

      ..................................................................................................................................................................................................     JUNE              1     2    3     4    5     6    7     8    9    10    11 12 13 14 15 16 17 18 19	 20 21 22 23 24 25 26 27 28 29 30
      Certification Details                                                                                                                                                                                  PLEASE TICK 3


                                                                                                                                                                                                             JULY              1     2    3     4    5     6    7     8    9	 10      11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
        Electrical Test Certificate                 Portable Appliance Test                      Gas Test Certificate                   Smoke Detector                  Fire Extinguisher
                Valid until                       Certificate (PAT) Valid Until                      Valid Until                          Checked                            Checked                         PLEASE TICK 3


                                                                                                                                                                                                             AUG               1     2    3     4    5     6    7     8    9    10    11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
                                                                                                                                                                                                             PLEASE TICK 3


                                                                                                                                                                                                             SEPT              1     2    3     4	 5       6    7     8    9    10    11	 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
                                                                                                                                                                                                             PLEASE TICK 3


                                                                                                                                                                                                             OCT               1     2    3     4    5     6    7     8    9    10    11 12 13 14 15	 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
                          .
      Date added to system. ..............................................By................................................
                                                                                                                                                                                                             PLEASE TICK 3

      Insurance Details
                                                                                                                                                                                                           PLEASE NOTE: to maximise the number of bookings please try where possible to leave dates free which fit in with our booking
      Company..................................................................................................................................................................................            patterns, i.e. 3 nights Fri-Mon, 4 nights Mon-Fri or 7 nights Fri-Fri, Sat-Sat or Mon-Mon.
                                                                                                                               .
      Certificate No............................................................................................... Valid Until. .......................................................                                                                                                                             Please keep this copy of your dates safe.

      Please send completed form to your Park Reception.



                                                                                                                                                                                                            www.ParkHolidaysUK.com
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       Caravan Inventory Requirements                                                                       Our Subletting Terms and Conditions

                                                                                                                                                                               The price in the brochure is shown before any discounts or
                                      Qty   Check 3                                     Qty       Check 3                                                                      commission payments. It may be necessary to offer discounts
                                                                                                               We are committed to providing you with                          during the season to ensure maximum bookings, however
      Cereal Bowls                    6/8             Bread Board                             1
      Mugs                            6/8             Broom & Handle                          1
                                                                                                                all the information you need to ensure                         discounts will only be offered when necessary. Commission is
                                                                                                                                                                               paid to tour operators such as Hoseasons who feature many of
      Dinner Plates                   6/8             Bucket                                  1                      that subletting is right for you.                         our parks in their brochures and on their website.
      Tea Plates                      6/8             Wash up Bowl                            1                Please read the points below carefully.                         Park Holidays UK will clean your holiday home after every
      Bread Knife                       1             Casserole Dish                          1                                                                                letting. Should your holiday home require cleaning after any
      Carving Knife & Fork              1             Colander                                1                                                                                owner dates and before a letting, the charge for this will be
      Corkscrew                         1             Cruet Set                               1             OWNERS RESPONSIBILITIES                                            added to the owner’s account.
      Cutlery Tray                      1             Fruit Bowl                              1             All holiday homes must be of a modern and clean appearance,        Park Holidays UK reserve the right to carry out repairs to ensure
      Dessert Spoons                  6/8                                                                   and fit into one of our current holiday home gradings for the      that your holiday home meets the required standard for letting.
                                                      Frying Pan                              1
      Dinner Forks                    6/8                                                                   holiday park it is situated on. Holiday homes to let must be no    These repairs will be invoiced to the owner’s account.
                                                      Grill Pan                               1
      Dinner Knives                   6/8                                                                   older than 10 years.
                                                      Ice Tray                                1                                                                                Park Holidays UK will replace any equipment or breakages of
      Teaspoons                       6/8                                                                   In order to let your holiday home, it must be equipped with all    items on the required inventory, and renew any gas cylinders
                                                      Kettle                                  1
      Egg Cups                        6/8                                                                   of the items listed on the inventory list.                         when empty. Replacements are charged to the owner’s account.
                                                      Oven Tray                               1
      Potato Masher                     1                                                                   All gas and electrical appliances are to be inspected once a
                                                      Microwave                               1
      Potato Peeler                     1                                                                   year, and must be properly certificated. This also includes a      PAYMENTS AND CHARGES
                                                      Toaster                                 1             smoke alarm and fire extinguishers. All checks and certification
      Serving Spoons                    1                                                                                                                                      All brochure prices are inclusive of VAT. For owners who are
                                                      Wooden Spoon                            1             can be arranged by Park Holidays UK at the owners cost. All
      Slotted Spoon                     1                                                                                                                                      not VAT registered the booking charge is not subject to VAT but
                                                                                                            inspection certificates and licences must be given to the park
      Tablespoons                       2             Duvets – Single                                                                                                          to a further handling fee to ensure that the final holiday price
                                                      (1 duvet per bed)                                     reception. For details on TV Licence requirements, please
                                                                                                                                                                               remains identical. Commission is charged at 19% plus VAT on
      Tin Opener                        1                                                                   contact the TV Licensing Authority - www.tvlicensing.co.uk
                                                      Duvets – Double                                                                                                          the net accommodation booking value, ie selling price less VAT.
      Vegetable Knife                   1             (1 duvet per bed)                                     The owner must provide three sets of keys to the park              The overall effect is that you are likely to receive approximately
      Fish Slice                        1             Pillows                                               reception before the first holiday let can take place.             £63 of every £100 paid less any commission, discounts, cleaning
      Cheese Grater                     1             (1 pillow per each single bed)                                                                                           and maintenance costs.
                                                                                                            Park Holidays UK will be acting as the booking agent on behalf
                                                      (2 pillows per each double bed)
      Measuring Jug                     1                                                                   of the owner. The owner remains responsible for insuring the       A full linen service will be provided including supply, delivery
                                                      Dustpan/Brush                           1             holiday home against, loss, damage and third party liability.      and collection of all linen supplied for each booking.
      Kitchen Bin                       1
                                                      Clothes Airer                           1             A copy of your insurance certificate must be provided.             This will be charged at £15 per booking. Please note that a
      Mixing Bowl                       1
                                                      Steps and Handrail (per door)           1                                                                                minimum commission charge of £20 plus any linen costs will be
      Pudding Basin                     1                                                                   Owners Dates: Please select the dates that you will be using
                                                                                                                                                                               applied to all bookings.
      Saucepan – set of 3               1             Smoke Alarm                             1             your holiday home as soon as possible. If you wish to make any
                                                      Television (min 14” colour)             1             alterations to the dates you have selected over the course of      At the end of the letting season, we will provide the owner
      Sugar Bowl                        1
                                                                                                            the season, please contact the park who will be happy to help,     with a statement showing the breakdown of lettings during that
      Teapot                            1             Fire Extinguisher
                                                                                                            providing your accommodation is vacant.                            season. The end of the letting season may vary between parks,
      Water Jug                         1             (min 1kg dry powder with                                                                                                 and can be changed during the course of the season.
                                                      indicator display)                      1
      Wine Glasses                    6/8
                                                      To qualify as a GOLD Holiday Home
                                                                                                            PARK HOLIDAYS UK RESPONSIBILITIES                                  Once any final deductions of necessary letting expenses such
      Water Glasses                   6/8             you must have:                                        Park Holidays UK will carry out all marketing activities to        as commission and linen charges have been made, Park Holidays
      Ashtrays                          2             DVD Player in the lounge                              promote your holiday home, as well as all administration of        UK will credit the sublet income to the owners account at the
      Bread Bin                         1             Heating in all bedrooms                               bookings including collection of all payments.                     end of the season.




                                                                                                             www.ParkHolidaysUK.com
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Description: Subletting Agreement Form for Uk document sample