Vocational Placements - Skills Tasmania

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Vocational Placements - Skills Tasmania Powered By Docstoc
					                    Vocational
                    Placement
                    Guidelines
                   For all Tasmanian Education and Training Providers




                                          2008


A copy of the current version of this document can be found at: http://www.skills.tas.gov.au




                    Skills Tasmania
                    Department of Education
                    GPO Box 169 Hobart 7001
Contents
CONTENTS ................................................................................................................................................................................... 1
INTRODUCTION/PURPOSE OF GUIDELINES ..................................................................................................................... 3
PLACING STUDENTS IN THE WORKPLACE ...................................................................................................................... 4
   VOCATIONAL PLACEMENTS ......................................................................................................................................................... 4
   PAID WORKPLACE LEARNING (TRAINEESHIPS, APPRENTICESHIPS, NORMAL EMPLOYMENT) ...................................................... 4
   TEACHER PLACEMENTS ................................................................................................................................................................ 4
WHEN CAN I PLACE A STUDENT .......................................................................................................................................... 5
   GENERAL RULES APPLYING TO VOCATIONAL PLACEMENTS ......................................................................................................... 5
   PAID VOCATIONAL PLACEMENTS ................................................................................................................................................ 5
   INTERSTATE PLACEMENTS ........................................................................................................................................................... 5
WORKPLACE LEARNING INFORMATION MANAGEMENT .......................................................................................... 6
MINIMUM PROCEDURAL REQUIREMENTS ...................................................................................................................... 6
VOCATIONAL PLACEMENT PROCESS FLOW CHART SUMMARY ............................................................................. 9
RESTRICTED WORKSITES ................................................................................................................................................... 10
   DEFENCE FORCE TASTER PROGRAM, HOSTED BY THE 2ND FORCE SUPPORT BATTALION .......................................................... 10
   ROYAL HOBART HOSPITAL ........................................................................................................................................................ 10
   PARKS AND WILDLIFE ................................................................................................................................................................ 10
   TASMANIAN FIRE SERVICE ........................................................................................................................................................ 10
   TASMANIA POLICE ..................................................................................................................................................................... 10
INDUSTRY SPECIFIC ADVICE, REQUIREMENTS AND EXCLUSIONS....................................................................... 11
   AGRICULTURE & HORTICULTURE .............................................................................................................................................. 11
   AUTOMOTIVE ............................................................................................................................................................................. 11
   AVIATION .................................................................................................................................................................................. 11
   CHILDCARE ................................................................................................................................................................................ 12
   CONSTRUCTION (GENERAL) ....................................................................................................................................................... 12
   CONSTRUCTION (CIVIL) ............................................................................................................................................................. 12
   CONSTRUCTION (OFFSITE) – PRE-FABRICATION, JOINERY ETC ................................................................................................... 12
   DEFENCE.................................................................................................................................................................................... 12
   ELECTRO-TECHNOLOGY ............................................................................................................................................................. 13
   COMMERCIAL FISHING, DIVING, AQUACULTURE AND OTHER MARITIME .................................................................................. 13
   FOOD TECHNOLOGY .................................................................................................................................................................. 14
   FORESTRY .................................................................................................................................................................................. 14
   HEALTH ..................................................................................................................................................................................... 15
   HAIRDRESSING AND BEAUTY ..................................................................................................................................................... 16
   HOSPITALITY (INCLUDING RACING & GAMING) ........................................................................................................................ 16
   INFORMATION TECHNOLOGY (COMPUTER TECHNICIANS, MULTIMEDIA AND PRINTING ETC) .................................................... 16
   MEAT ......................................................................................................................................................................................... 17
   MINING ...................................................................................................................................................................................... 17
   RACING (GREYHOUNDS, THOROUGHBREDS AND HARNESS RACING)......................................................................................... 17
       TRACTORS ....................................................................................................................................................................... 18
       RIDE-ON MOWERS............................................................................................................................................................ 19
       ALL TERRAIN VEHICLES (4 WHEEL MOTOR BIKES) .......................................................................................................... 19
       OTHER VEHICLES (SUCH AS UTES & FOUR WHEEL DRIVES) .............................................................................................. 19
       OTHER EQUIPMENT SUCH AS BRUSHCUTTERS AND CHAINSAWS ....................................................................................... 19
       HORSES ........................................................................................................................................................................... 19
   RETAIL - GENERAL .................................................................................................................................................................... 19


                                                           Vocational Placement Guidelines Version 1.0, 2008
   RETAIL - HAIRDRESSING AND BEAUTY ...................................................................................................................................... 19
   RURAL PRODUCTION (AGRICULTURE, HORTICULTURE, VITICULTURE ETC) .............................................................................. 20
       TRACTORS ....................................................................................................................................................................... 20
       RIDE-ON MOWERS............................................................................................................................................................ 20
       ALL TERRAIN VEHICLES (4 WHEEL MOTOR BIKES) .......................................................................................................... 20
       OTHER FARM VEHICLES (SUCH AS UTES & FOUR WHEEL DRIVES) .................................................................................... 21
       OTHER EQUIPMENT SUCH AS BRUSHCUTTERS AND CHAINSAWS ....................................................................................... 21
       HORSES ........................................................................................................................................................................... 21
       VACCINATIONS FOR Q-FEVER ......................................................................................................................................... 21
   SPORT & RECREATION ............................................................................................................................................................... 21
   TRANSMISSION & DISTRIBUTION (LINESMAN) ........................................................................................................................... 21
   TRANSPORT & DISTRIBUTION (INCLUDING WAREHOUSING) ...................................................................................................... 21
   VEHICLE OPERATION (INCLUDING MOTORCYCLES, COMMERCIAL & HEAVY VEHICLES) ............................................................ 21
   VETERINARY, PARKS & WILDLIFE ETC ...................................................................................................................................... 22
   WEIGHTS ................................................................................................................................................................................... 22
   WORKING AT HEIGHTS ............................................................................................................................................................... 22
   OTHER RISKS.............................................................................................................................................................................. 22
INDUSTRIAL RELATIONS ..................................................................................................................................................... 23
LAW - FREQUENTLY ASKED QUESTIONS ....................................................................................................................... 24
MANAGING RISK (INSURANCE AND OH&S) ................................................................................................................... 25
   INSURANCE ................................................................................................................................................................................ 25
   OCCUPATIONAL HEALTH & SAFETY .......................................................................................................................................... 26
   ASCERTAINING WORKSITE SAFETY ............................................................................................................................................ 26
   GOOD CHARACTER CHECKS ...................................................................................................................................................... 27
   SAFETY SCREENING ................................................................................................................................................................... 28
   GOOD CHARACTER CHECK OVERVIEW ...................................................................................................................................... 30
ACCIDENTS ............................................................................................................................................................................... 30
WHERE CAN I GET MORE INFORMATION? .................................................................................................................... 31




                                         WEAC Workplace Learning Guidelines 2007 Version 1.0, 16 August 2011                                                                                   2
Introduction/Purpose of Guidelines
This document is a guide only to the procedures, quality management and reporting required to meet legal,
insurance and regulatory requirements associated with placing school students in a workplace.

Registered training organisations must comply with the requirements of the Vocational Education and
Training Act.

For further information on this document or its contents contact:


Industry Development & Innovation                                       ph: (03) 6233 4570
Skills Tasmania                                                         fax: (03) 6234 6806
Department of Education
GPO Box 169
HOBART TAS 7001




                       WEAC Workplace Learning Guidelines 2007 Version 1.0, 16 August 2011              3
Placing students in the workplace

Placements in the workplace are but one delivery mode for workplace learning. Students’ needs should be
assessed within their pathway plans and all suitable delivery modes explored to achieve their intended
outcomes. Other modes of workplace learning include but are not limited to:
     school-based enterprises,
     classroom simulations and role plays
     businesses coming to the school to present talks or interact in school-based projects
     TCE work studies curriculum and VET-in-schools courses including the Certificate of workplace
       skills
     School-based Traineeships

Vocational Placements
Students enrolled in recognised training programs undertake up to 240 hours per year of work placement
experience specific to the assessment requirements of their course. Some courses have requirements that
exceed 240 hours eg childcare (TAFE).

Paid Workplace Learning (Traineeships, Apprenticeships, Normal Employment)
Wherever a student is paid remuneration by an employer they become, for insurance purposes, the
responsibility of the employer (not the training organisation). That is: the employer covers the student
under their insurance for worker's compensation and site insurance for property damage, while the student
is engaged in performing work for the employer.

Training Agreements detail the rights, entitlements and obligations of all parties involved in a traineeship
or apprenticeship.

Normal employment conditions are detailed in the relevant award or workplace enterprise agreement.

Students who are currently employed in the industry for which they are undertaking workplace learning
may complete all or part of their on the job component with their present employer, depending on the
number of competencies which can be achieved, assessed or evidenced through experience gained at that
site.

Teacher placements
Within the framework of the Vocational Placement Guidelines Teacher placements are placements in
industry for the purpose of gaining work-related or industry specific knowledge. Department of Education
teachers undergoing such placements and who wish to be insured under the department’s workplace
learning insurance must not be paid any remuneration by the workplace employer and must abide by the
workplace learning guidelines. Other schools should check with their insurer to ensure coverage of such
placements.




                       WEAC Workplace Learning Guidelines 2007 Version 1.0, 16 August 2011                 4
When can I place a student

General Rules applying to vocational placements
Students should not to be placed with an employer during the period after the end of your school's term 3
until the start of term 1 the following year. For government schools these dates are gazetted on the
Department of Education's website.

A student should attend a worksite during the normal operating hours of that worksite.

A student should not be paid or given any article as remuneration unless the student is already under a
contract of employment with the employer where they are undertaking the placement component of their
course or the employer is employing the student, under an appropriate award or workplace agreement, as a
consequence of their placement. Any remuneration in the form of monies (up to and including full award
payments) or articles (clothing, retail goods, gift vouchers etc) may remove the student from workplace
learning injury/accident insurance coverage and place them instead under the employer’s worker’s
compensation insurance as an employee for whom the employer is liable.

It is a requirement that registered training providers ensure that all parties (employer, union, educator,
student and where appropriate the parent) approve the conditions affecting a vocational placement.
Guidelines and software distributed by the Skills Tasmania are designed to assist RTOs to quality assure
this process.

Paid Vocational Placements
Students paid according to the appropriate industry award, by the worksite that they are attending for their
placements, are not subject to any of the above restrictions.

Interstate placements
All interstate approvals should be discussed first with the Department of Education’s Senior Risk
Management Consultant by phoning 6233 7290. It is the responsibility of the school and the parent(s) to
ensure the student’s safety and pastoral needs are met while they are away from home. In most instances
approval will only be given upon assurance that a suitable person (relative or friend of the family) is
locally available to the student for accommodation and care in the event of an incident (accident, industrial
dispute or worksite issue). The school co-ordinator should be contactable throughout the placement and
should contact the worksite during the placement to ensure that all is progressing well.

The parents/student may require additional travel insurance to cover events not covered under workplace
learning insurance (e.g. lost luggage).

Recreational activities conducted outside of the placement will not be covered by workplace learning
insurance. Any events associated with recreational activities are the responsibility of the student/parents.
Students may be required to keep a log book to differentiate work and recreation activity start and finish
times.




                       WEAC Workplace Learning Guidelines 2007 Version 1.0, 16 August 2011                 5
Workplace Learning Information Management
“The Vocational Placement System (VPS) is the system that Skills Tasmania recommends for the
management of vocational placements.

VPS is recommended for all school-based providers of vocational placement activities. If you don't
already have access to VPS please contact Skills Tasmania to discuss your needs and to discuss options
for training and assistance in using the package. More information is also available on the Department’s
website at: http://www.skills.tas.gov.au

Minimum Procedural Requirements
The following is the bare minimum needed to ensure a quality placement experience that meets the basic
needs of stakeholders. Extra procedural steps and documentation may be added to meet your
school/organisation's particular requirements. For example: you may like to add further steps relating to
the preparation of students with disabilities. See the flow charts below for further clarification.

1. Identify a student’s workplace learning needs in accordance with their pathway plan. Users of
   VPS should enter the student's details at this time and the student's preference for particular industries
   of placement activities

2. Find an employer, find out their ABN and assess the risk:
 If the proposed placement is a vocational placement you should use one of the employers that have
   been approved by the relevant union. If the employer is already marked in VPS as "VET" approved
   for that qualification you don’t need to reapply to that union.
 The use of non-approved employers may have legal, industrial and insurance ramifications.
 At this stage users of VPS enter the employer details into the employer's screen.
 If a state school student under 18 years is to be placed with an employer in a one on one situation (eg
   owner operator business) or in an isolated environment, then that employer and/or employees who will
   be working with the student, are required to complete a Good Character Check with the Department of
   Education. For privacy reasons this check is separate from any other approval processes. The listing
   of an employer in VPS is not an indication that a good character check has been done. Please see
   information on Good Character Checks under the Managing Risk section.

3. Ring the employer to arrange the individual placement or send a written request. Users of VPS
   enter the proposed placement dates into the "Create Placement" screen.

4. Visit or phone (as appropriate) the worksite to discuss the needs of the student, occupational health
   and safety requirements (OH&S), insurance and explain the employer's responsibilities.

  Complete an OH&S checklist.

  Program co-ordinators are responsible for ensuring that parties to a placement are aware of and accept
  their obligations, the conditions and requirements of the placement.

  If you are placing a student with a disability the following issues may need to be raised:
    o Self-care & hygiene, perceived risks (epilepsy, asthma etc),



                       WEAC Workplace Learning Guidelines 2007 Version 1.0, 16 August 2011                 6
    o Contingency plans for possible scenarios (such as an epileptic seizure, wheel chair access,
      computer adaptations etc).
    o Student's and parents' expectations of the workplace learning experience.
    o Possible need for close monitoring of the placement;
    o Strategy to avoid breakdown in communication between student & employer, employer and
      educational provider.
    o Appropriate workplace assessment

   Schools that are registered training organisations registered to provide National Training Packages as
    part of their scope of registration must meet the requirements of the Vocational Education & Training
    Act and any regulations issued by TQA.

   Information should include:
    o Adequate OH&S preparation specific to the worksite and specific to any needs the student may
        have. For example, if a student has a sight or hearing impairment special information relating to
        safety will need to be discussed with the student. For reasons of confidentiality the student or
        where appropriate the student's guardian must give their consent before such information is passed
        on to any other relevant parties,
    o Information on start and finish times,
    o Dress standards,
    o Employer requirements in regard to behaviour, confidentiality, areas of restricted access etc.
    o Liability in the event of misconduct
    o Responsibility for any other costs such as students providing their own meals and transport
    o and for DoE students: liability for "gap" costs for any medical expenses (refer departmental
        insurance brochure)
    Parents may also require the above information.
    Obtain the student's (and where appropriate the parent's) consent to the placement conditions and
    (where appropriate) how any information relating to special needs of a student may be used. It is
    recommended that you formalise the process by using the default "parent approval form" that is
    available from the Department of Education or use your own organisation's similar document.

    Employers should be advised of:
    o The nature of the placement, making a clear distinction from other placement programs
    o Precise information on the expected format of the work experience (observational-only, project
      based or mentoring etc), the existing knowledge and range of skills of the student as well as any
      special needs they might have. For example, some students with a disability may require more
      flexible placement hours, or shorter duration.
    o Information relating to the particular needs of the student (if appropriate and if the student/parent
      has given permission for the information to be discussed).
    o The providers insurance covering the employer's liability in the event of personal injury or third
      party property damage while making it clear that this does not diminish the employer's
      responsibility to provide a safe and adequately supervised work placement. The employer
      responsibility extends to informing students of workplace emergency/safety procedures and
      ensuring that students are not subject to discrimination or harassment.
    o Emergency contact details for the co-ordinator and in some instances (subject to the request and
      consent of the affected parties) the emergency contact details of the parent, guardian or spouse


                       WEAC Workplace Learning Guidelines 2007 Version 1.0, 16 August 2011               7
    Another way of informing and obtaining the consent of parties is to use a placement agreement.
    Placement agreements may vary between programs for example taking the form of mentor agreements
    for the tutor support program. Each party, before placements occur, sign their acceptance of their
    obligations and the conditions of the placement.
   Users of VPS can enter the details and outcome of the visit in the "Record outcomes/visits" screen.

5. Send the employer confirmation of the placement. Employers who have not previously been
   involved with workplace learning may welcome additional information relating to the type of
   placement and the nature of the insurance coverage. For students with disabilities employers may
   require extra information as well as assistance with planning appropriate placement activities.

6. Students complete a record of activities undertaken while at the site.
    Registered Training Organisations must meet the legal requirements as detailed in the Vocational
    Education & Training Act and regulations set down by the controlling authority on how to arrange and
    agree with the employer on activities to be undertaken during the placement. Activities should meet
    the requirements of the course. Skills acquired in this way are assessed by a qualified trainer/assessor
    (the assessor can be either from the worksite or your organisation). Activities should be recorded in a
    student log book.

7. Record the outcome of the placement (e.g. in the VPS "record outcome section") so that you know
   how many hours the student actually completed and can supply information for reporting purposes.

8. Send the employer a thank you letter




                       WEAC Workplace Learning Guidelines 2007 Version 1.0, 16 August 2011                8
 Vocational Placement Process Flow chart summary
 Employer                VET Provider             Union            Student                 Documents

                      Registered to deliver                                               Check compliance with all legal
                      VET course                                                          requirements
                                                     Program Registration
 Employer agrees      Find suitable
                                                                                          Duty of care Requirements are
 to provide site      employer site to
                                                                                          met
                      support qualification

                                                                                          Appropriate insurance
                      Generate request to     Union approves                              arrangements are in place
                      union for approval if   or refuses
                      not already             placement
                      approved                                                            Evidence of union approval –
                                                                                          held by the RTO that request it

                      VET provider            Union advises                               Vocational placement agreement
                      receives union          VET provider to                             between RTO & employer
                      advice                  proceed


                      Import student                                Student enrols in
                      data from student                             VET course
                      info systems


                      Enters details of                 Placing a student
                      proposed
                      placement


 Employer             Confirm with                                                        Placement Confirmation
 assigns              employer and
 workplace            supervisor
 supervisor           induction



 Explains role of     Give student                                  Student
 Supervisor           placement details                             understands
                                                                    requirements   of
                                                                    placement



Supervisor                                                          Student attends       Student Pre-placement
provides learning                                                   placement             information
opportunities
                                                                                          Student/Parental approval of
                                                                                          conditions of placement
                     Provider visits
Placement            student and
                     supervisor during
                     placement


Supervisor                                                         Student takes
completes                                                          logbook to
Training Record                                                    placement
Book

                    Record outcome for
                                                                   Student
                    reporting purposes
                                                                   completes course
                    Further placements
                    arranged as required                                                   Reporting requirements are met


                          WEAC Workplace Learning Guidelines 2007 Version 1.0, 16 August 2011                               9
Restricted Worksites
Several areas of employment have restrictions imposed by the employers themselves:

Defence Force Taster Program, hosted by the 2nd Force Support Battalion
Defence placements in this program are subject to the written conditions set by the Battalion. In
accordance with the exclusions for defence placements "students must not be placed in any location where
nuclear material is used, stored or handled nor may a student be placed in any location where … combat
activities of any kind are in process". i.e. Students may not use live ammunition, armaments or engage in
physical combat.

Royal Hobart Hospital
Accept a limited number of year 11&12 students.

Parks and Wildlife
Particularly in relation to park ranging, the number of placements may be restricted. Field based
placements should be sought directly from the park in your region. Placements are unlikely to be granted
during the peak fire season, February until Easter or when other factors increase the level of risk. Students
from years 11&12 are preferred. Placements in Head-office (Conservation, Interpretation, general office
etc) should be sought by writing to the General Manager of Parks and Wildlife.

Tasmanian Fire Service
Due to concerns about the risk management and supervision of students at operational sites, placement of
students with this employer are restricted to specified areas. Work placements can only be undertaken in
the following non-operational areas: information technology, communications, business administration
and engineering.

Tasmania Police
Accept a limited number of year 12 students for work experience. Bookings MUST be made through the
Skills Tasmania. Students, parents and staff should be advised not to attempt to arrange placements with
the Tasmania Police, outside of the agreed offerings as Tasmania Police will not sanction these
arrangements. At all times contact with the police about workplace learning issues must be through The
Skills Tasmania, in accordance with our agreement with Tasmania Police.




                       WEAC Workplace Learning Guidelines 2007 Version 1.0, 16 August 2011                10
Industry specific advice, requirements and exclusions

Schools and RTOs are responsible for ensuring that all parties (including their own school/college) are
aware of the risks associated with workplace learning. This extends to informing the Department of
Education of other risks (not covered in the list below) that may cause concern to one or more party
(insurers, parents, employers, provider management etc).

Some industries have more risks than others. The following list is not intended to list all possible risks but
does identify many of the issues about which the Department of Education is commonly requested to
provide advice. The list includes exclusions, as underlined. Exclusions apply to all workplace learning
programs except where specific programs are indicated. It is the responsibility of program co-ordinators
to contact the Department of Education where-ever there is doubt on the suitability or safety of a particular
placement. The Department of Education has access to all stakeholder groups, detailed in the stakeholder
flow chart shown earlier in this document, and is able to liaise on behalf of parties to obtain further
information, consensus agreement and, where appropriate, it can seek special approval from controlling
authorities in response to exceptional circumstances (see section on special approvals for non-vocational
placements). For special approvals relating to vocational placements contact the Department of Education
for advice.

This document includes, for your information, details of insurance exclusions specific to DoE's insurance
policy covering DoE schools involved in workplace learning. This has been done to alert other providers
to issues which they may wish to discuss with their own insurer.

Agriculture & Horticulture
   See entry under Rural Production

Automotive
 Cars falling from hoists, brake failure, sharp objects and compressed air tools are a sample of risks
   students face in an automotive placement. OH&S checks and student preparation should be used to
   minimise and forewarn of the risks.
 See "vehicle operation exclusions" i.e. un-licensed operation of a vehicle is not legal and can not be
   insured.

Aviation
There are no exclusions however it is important to ensure that all legal and safety issues are observed.
The pilot must be appropriately licensed for taking passengers. Participation in high risk activities is not
recommended. Principals of Department of Education schools and registered training organisations must
submit a risk management plan for any aviation work placement activities other than commercial flights.
For further information on Departmental Risk Management policy and preparing a plan refer to the
Department’s intranet: https://staff.education.tas.gov.au/ and search for 'risk management'. The plan
should be prepared using the corporate template.




                       WEAC Workplace Learning Guidelines 2007 Version 1.0, 16 August 2011                 11
Childcare
 Industry preference is for students from years 11 & 12, particularly those undertaking structured
   workplace learning/vocational placements. All other placements are at the discretion of individual
   worksite owners/administrators. Students wishing to undertake placements in the child care may be
   required to meet specific safety checks/requirements set by the industry.

Construction (General)
 There are a number of dangers in the construction industry including, but not restricted to, compressed
  air tools such as nail guns, electric tools such as angle grinders and drills, falling timbers, asbestos etc.
  Working at heights is a major risk factor particularly in the plumbing sector. General exclusions for
  working at heights above 2 metres apply.
 Co-ordinators must ensure that students receive appropriate industry specific OH&S preparation as
  well as generic OH&S preparation. Students should receive an induction when commencing at a
  worksite. The induction should cover safety, communication and key work procedures.
 Electrical work should only be performed by an appropriately licensed person
 Due to the nature of basic labouring roles such as "brickies labourer" particular care needs to be taken
  by all parties involved in a placement that the student does not displace existing or potential
  employees. For students seeking to perform basic labouring tasks in the construction industry (ie to
  more than observe) program co-ordinators may need to seek union approval for each individual
  placement of this type (for non-VET placements - check with The Department of Education, for VET
  placements - check directly with the CFMEU).

Construction (Civil)
 Civil Construction is determined by WSA and the relevant industry stakeholders to be a high risk
  industry. Only students undertaking the Certificate I in Civil Construction (BCC10198) and industry
  approved electives from the Certificate II (BCC20198) may undertake workplace learning in this
  industry. Such students may undertake activities such as excavation, form work, plant and manual
  tasks. They are excluded from using explosives, welding, scaffolding (erection, demolition and
  working from scaffolds), working from heights, performing underwater diving work or performing
  traffic control (stop-slow bat) operation on road gangs. Placement co-ordinators are referred to the
  Civil Construction Federation endorsed “Guide to Safety in the Civil Construction Industry”, available
  from               the            Queensland              government               site            at:
  http://www.dir.qld.gov.au/pdf/whs/construction_safetyguide2000.pdf for further advice on safety
  requirements
 Co-ordinators must ensure that students receive appropriate industry specific OH&S preparation as
  well as generic OH&S preparation. Students should receive an induction when commencing at a
  worksite. The induction should cover safety, communication and key work procedures

Construction (Offsite) – pre-fabrication, joinery etc
As for Construction (general)

Defence
Almost universally insurers, including the Dept of Education's, will not pay a benefit on the results of
warfare or radiation from nuclear weapons, nuclear fuel or waste or the combustion of nuclear fuel.
Therefore students must not be placed at any location where nuclear material is used, stored or handled
nor may a student be placed at any location where armaments are stored or combat activities of any kind


                        WEAC Workplace Learning Guidelines 2007 Version 1.0, 16 August 2011                 12
(real or practise) are in progress. Students may be placed with military bands or in office environments,
subject to advice from the Department of Education, where the above exclusions do not apply. Non-
departmental training providers are advised to also check with their insurer.

Electro-technology
This industry is subject to strict regulations administered by the Office of Electricity Standards and Safety.
Only students enrolled in the nationally recognised Certificate in Electro-technology (UTE10102) may
undertake placements in this industry. There are six industry areas in which students may be involved at
this level of study: 1. Electrical, 2. refrigeration and air-conditioning, 3. Electronics, 4. Computer Systems
5. Instrumentation; and 6. Data communications. For all areas students may assist licensed electricians by
handing tools, running cables and making extra low-voltage connections (extra low voltage is defined as
up to 50V AC or 120V DC). The use of insulated ladders to a height of two (2) metres is allowed but
scaffolding (erection, demolition or work from scaffolds) is excluded. Students are also excluded from
welding, using explosives or compressed air power tools. Students are strictly excluded from performing
any work on electrically "live" components. In addition to the above general requirements:
 students may assist licensed electrical tradesman to install conduit and dig holes
 students assisting refrigeration or air-conditioning mechanics may change filters
 students assisting in electronics or computer repair work may undertake soldering work
All of the above activities must be supervised by a licensed electrician at all times.
Placement as a "linesman" is strictly excluded (See Transmission & Distribution section below).

Commercial Fishing, Diving, Aquaculture and other Maritime
 The Fishing ITAB advises that students are excluded from diving unless they hold an occupational
  diving license. For exclusions relating to diving or snorkelling as part of placements in the outdoor
  recreation or tourism industries please refer to those industry sections in this document.
 It is recommended that students placed in this industry have the ability to swim.
 Students on aquaculture placements at fish farms must wear PFDs while on the water. Students must
  be appropriately supervised when working around tanks and enclosures.
 The Fishing ITAB advises that aquaculture students should not ride in vessels while at fish farms
  except when the vessel is under the supervision of a competent commercially licensed operator.
 All vessels used in a work placement must be in current survey.
 Fishing and maritime placements may be allowed subject to the vessel being in "survey" and the
  "skipper" having the appropriate licenses and qualifications.
 The use of forklifts, tractors and all-terrain vehicles is prohibited.
 The holding of an "Element's of Shipboard Safety" Statement of Attainment is a pre-placement
  requirement for all students being placed on vessels which operate outside sheltered waters and is
  strongly recommended for all other students whose placements involve work around or on vessels. It
  is also strongly recommended that students hold an appropriate current first aid certificate. Students
  must complete appropriate wader safety training before using waders.
 Placements out-of-normal working hours and at night-time are subject to the limits outlined in
  "when can I place a student".
 As with other industries, students must be provided with appropriate workplace safety induction
  and must not displace existing or potential employees.
 For information on commercial licensing requirements refer to the Marine and Safety Tasmania
  website: http://www.mast.tas.gov.au/


                       WEAC Workplace Learning Guidelines 2007 Version 1.0, 16 August 2011                 13
Food Technology
The Tasmanian Food Industry Training Board advises the following requirements for placements in
the food industry that Program Co-ordinators and Employers have a mutual responsibility to ensure:
 that students (and teachers entering worksites) receive basic induction relevant to the worksite,
    including information on occupational health and safety policy, procedures and emergency
    procedures.
 that students are supplied with and instructed in the use of protective clothing applicable to the
    work environment, in accordance with all relevant standards, regulations and legislation.
 that students receive instruction in personal hygiene and sanitation procedures
 that students are shown and receive adequate supervision in the safe operation of equipment
    including safe materials handling and instruction on standard operating procedures relevant to
    tasks being undertaken as part their workplace learning program.
 That placements in the food industry exclude, by regulation:
            o Access to confined spaces
            o Use of or exposure to dangerous and toxic chemicals
            o Use of forklifts, except where the student is appropriately licensed.

Forestry
The forestry industry encompasses a broad range of activities including tourism, administration,
information technology and science. Forest based activities include surveying, map reading, civil
construction, tree planting, seeding, fire management as well as the more expected activities of log carting
and tree-felling. Registered Training Organisations that deliver units from the Forestry training package
may place students in the range of on-the-job activities required as part of the structured workplace
learning competent for each unit of competence they are undertaking. RTOs doing this must, as per their
registration requirements, maintain an up-to-date risk management plan that addresses the risks associated
with each unit of competence that they deliver. For information on Departmental Risk Management
policy and preparing a plan refer to the risk management section of the Department’s Intranet:
https://staff.education.tas.gov.au/ and search for 'risk management'.
The risk management plan is to be supported by appropriate procedures and documentation that must
include:

      Employer induction
      Student induction
      An Occupational Health and Safety onsite check, documented
      A vocational placement agreement signed by both the employer and the RTO

The industry recommends that:
 Placements are excluded from occurring in logging areas or inside sawmills (irrespective of the type of
   workplace learning)
 Chemical Spraying is excluded
 Other forestry areas that concentrate on activities such as tree planting, plant propagation, fire spotting
   etc are recommended subject to the usual OH&S checks and student preparation




                       WEAC Workplace Learning Guidelines 2007 Version 1.0, 16 August 2011                14
   The use of chainsaws and mechanical equipment such as excavators, skidders, bulldozers, and
    brushcutters with attached metal blades, etc is prohibited. Line trimmers may be used if appropriate
    safety protection such as a support harness, protective visor and earmuffs are utilised.

Health
 Needle-stick injuries and blood contamination (either to or from the student) leading to transmission of
  disease are a concern. Parents and students should be advised of the dangers of such contamination
  and the benefits of vaccination (at their cost, where vaccinations are available such as for Hepatitis B).
  The Department of Education's insurer will not pay a benefit for the results of, or contamination, from
  infection with Human Immuno-deficiency Virus (HIV) or any variant including Acquired Immune
  Deficiency Syndrome (AIDS) and AIDS related Complex (ARC). Other training providers are advised
  to check with their insurer.
 Students who witness the death of a patient or the significant suffering of a patient may require post-
  placement counselling.
 Due to the threat of viruses to the elderly and weak it is not advisable for students who are affected by
  any virus (including common cold and influenza viruses) to attend their placement. They should
  immediately discuss the matter with their school co-ordinator and a senior officer at their placement.
 Placements within medical facilities are to be STRICTLY OBSERVATIONAL. The student must not
  interact with patients by handing out medication or discussing their condition. Students are excluded,
  while on placement, from holding or handing equipment to a medical professional or having access to
  patient medical records.
 Placement opportunities in dentistry may be limited in duration by the clinician's availability and the
  consent of the patient(s) and will be of a STRICTLY OBSERVATIONAL nature. Vaccination
  against Hepatitis B is a requirement for all placements in the dental industry and will be at the
  student's cost.
 Almost universally insurers, including the Dept of Education's, will not pay a benefit on the results of
  radiation from nuclear weapons, nuclear fuel or waste or the combustion of nuclear fuel. Therefore
  students must not be placed at any location where nuclear material is used, stored or handled.




                       WEAC Workplace Learning Guidelines 2007 Version 1.0, 16 August 2011               15
Hairdressing and Beauty
 See entry under Retail

Hospitality (including Racing & Gaming)
 The serving of Liquor: The Liquor & Accommodation Act 1990, Sections 73-77 excludes the placing
  of minors in areas where liquor is served in designated premises except in the "course of work" where
  the minor is under the direct supervision of a person who has attained the age of 21 years. "Course of
  work" is interpreted as including students undertaking workplace learning.
 Entry into Gaming areas:
  Law relating to entry of minors into racing and gaming areas is complex. It is the responsibility to the
  training organisation to meet legal requirements. All relevant legislation can be found at
  www.thelaw.tas.gov.au The following is provided as a guide only.
  o Placement in restricted gaming areas is illegal, under the Gaming Control Act 1993, Part 6,
      Section 113-122). While apprentices and trainees are allowed entry to these areas, students on
      work experience or vocational placements are not interpreted as "trainees" unless they are under a
      contract of employment. As a guide: restricted gaming areas include areas where there are poker
      machines but does not include bar areas where there are beer ticket machines. The owner of the
      premises will be aware of which areas of their premises have been classed as restricted gaming
      areas and prohibit the student accordingly.
  o Entry to a racecourse during a racing meeting: Under the Racing and Gaming Act 1952, Part III -
      Provisions Relating to the Regulation of Horse Racing, Greyhound Racing and Betting; Students
      under 16 must be accompanied by a person who has attained the age of 18 years. While entry into
      an area where there is a racing meeting is possible students are excluded from working for a
      bookmaker or taking any monies in relation to betting.
  o Entry to a TAB (Totalizator) which is part of licensed premises: Under the Racing and Gaming
      Act 1952, Part IV, Division IV - supervision of Totalizators; Offences in relation to totalizators;
      persons under 18 must be accompanied by a parent, guardian or spouse who is 18 years of age or
      more. While entry into a TAB is possible students are excluded from working for a TAB or taking
      any monies in relation to betting.
 Sharp objects such as knives & hot ovens are a concern - schools/RTOs should ensure that the
  appropriate OH&S checks and related student preparation are undertaken to deal with this matter

Information Technology (Computer Technicians, Multimedia and Printing etc)
 Students need to be made aware of the basic difference in the nature of the work between the
   multimedia and printing sections of this industry. Multimedia is predominantly software based work
   focused on the production of electronic media whereas printing involves the use of machinery and
   other equipment involved in putting print on to paper-based media.
 Students may be required to sign an agreement with the employer to abide by their confidentiality,
   security and appropriate computer use requirements. Students must be aware that the protection of
   data and information held by the host business is vital. Students should be reminded of the limitations
   of their experience and knowledge and if in doubt about a procedure or process should seek assistance
   from their supervisor.
 It is strongly recommended that pre-placement preparation includes making students aware of
   ergonomic risks and the need to take regular breaks when performing repetitive tasks.
 Particular OH&S risks exist in the area of printing. Students, unless undertaking a VET qualification
   that requires using printing machinery, are excluded from using printing machinery. Students must be


                       WEAC Workplace Learning Guidelines 2007 Version 1.0, 16 August 2011             16
    under direct supervision at all times when around printing machinery. Students need to be made
    aware of hazardous materials in the workplace, such as solvents, and where-ever possible avoid
    handling them. Students need to obey workplace signage, particularly in relation to designated areas.
   As with all other industries, students must be provided with appropriate workplace safety induction
    and must not displace existing or potential employees.
   It is strongly recommended that students do not lift more than 10kg
   Equipment, such as computers, must be unplugged before the equipment is disassembled for repair or
    maintenance. Students need to be aware that some equipment components may retain an electrical
    charge for some time after the equipment is switched off. Some equipment components may be easily
    damaged by inappropriate handling.

Meat
Placements in abattoirs are considered to be inappropriate by the industry which advises placements in
retail butchery premises instead. Therefore placements in abattoirs are excluded.

Mining
Placements in underground worksites are not subject to insurance company exclusions but are not
approved by the industry and are therefore excluded.

Racing (Greyhounds, Thoroughbreds and Harness Racing)

The racing industry is characterised by a range of activities not limited to the usual direct animal handling
roles of dog/horse trainer, rider or stable-hand. Many opportunities exist in management, stewarding,
information technology, tourism and hospitality.

Registered Training Organisations that deliver units from the Racing training package may place students
in the range of on-the-job activities required as part of the structured workplace learning competent for
each unit of competence they are undertaking. RTOs doing this must, as per their registration
requirements, maintain an up-to-date risk management plan that addresses the risks associated with each
unit of competence that they deliver. For further information on Departmental Risk Management policy
and preparing a plan refer to the risk management section of the Department’s intranet:
https://staff.education.tas.gov.au/ and search for 'risk management'. The plan should be prepared using the
Corporate Template referred to under the heading Risk Management Templates for use in Risk
Identification Processes on that page.

The risk management plan is to be supported by appropriate procedures and documentation that must
include:
     employer induction;
     student induction;
     an Occupational Health and Safety onsite check, documented; and
     a vocational placement agreement signed by both the employer and the RTO.

The above documentation and procedures should be available to key stakeholders upon request.

Please note that students must not use All Terrain Vehicles (ATVs) under any circumstances while on
placement. Students in possession of a car or motor cycle licence (including restricted licence) may only


                       WEAC Workplace Learning Guidelines 2007 Version 1.0, 16 August 2011                17
drive or ride roadworthy, insured and registered cars or motor cycles. For further exclusions please see
below.

Students must abide by all relevant legislation as appropriate to the activities being undertaken. This
includes but is not limited to The Dog Control Act 2000 and The Racing Regulation Act 2004

Students must have current licenses (other than motor vehicle licenses) appropriate to the activities being
undertaken. These include but are not limited to:

For Thoroughbred Racing
 Trainer's Licence (issued by the Tasmanian Thoroughbred Racing Council)
 Jockey's Licence
 Stable Foreman
 Stable Employee
 Trackwork rider
 Farrier/Restricted Plating Licence
 Permit to ride

For Greyhound Racing
 Owner's Licence
 Trainer's Licence
 Attendant's Licence
 Catcher's Licence

Harness Racing
 Driver
 Trials Driver
 Trainer/Driver
 Stablehand

The industry recommends that:

   Hazardous Substances
    Students are not to use hazardous substances including Malawash, Nucidol and Resign which are used
    in the greyhound industry.

   Tractors
    Students in the above programs are STRICTLY PROHIBITED from riding on tractors or assisting in
    tractor towing operations or coupling equipment to tractors, except for students undertaking units from
    the Racing or Rural Production training packages and who are appropriately risk managed by their
    RTO (see above).




                       WEAC Workplace Learning Guidelines 2007 Version 1.0, 16 August 2011              18
   Ride-on mowers
    Students in the above programs are STRICTLY PROHIBITED from riding ride on movers while
    undertaking an on-the-job placement, except for students undertaking units from the Racing or Rural
    Production training packages and who are appropriately risk managed by their RTO (see above).

   All Terrain Vehicles (4 wheel motor bikes)
    Are STRICTLY PROHIBITED for ALL STUDENTS, including those enrolled in units from the
    Racing or Rural Production training packages.

   Other vehicles (such as utes & four wheel drives)
    May only be operated by students (including students enrolled in the racing training package) who
    hold a current licence for an equivalent road registered vehicle.

   Other equipment such as brushcutters and chainsaws
    The use of chainsaws and mechanical equipment such as front-end loaders, bulldozers, brushcutters
    with attached metal blades, etc is STRICTLY PROHIBITED, except for students undertaking units
    from the Rural Production, Racing or Forestry training packages, hold the appropriate qualifications
    for this equipment and who are appropriately risk managed by their RTO (see above).

   Horses
    The riding of horses is STRICTLY PROHIBITED, except for students undertaking units from the
    Racing or Rural Production training packages and who are appropriately risk managed by their RTO
    (see above). Students must be over 15 years of age and hold the appropriate licences (see above).

Retail - General
Risk management of students placed in the Defence industry excludes students from being placed in any
location where armaments are stored. However sporting and fishing shops that sell guns and ammunition
are not affected by this exclusion. Schools are advised that, as with all worksites, they need to assess the
risk in each instance and in relation to each student. Other schools should check with their insurer for
advice.

Retail - Hairdressing and Beauty
No exclusions apply to this industry. However, all parties involved in workplace learning in this industry
are encouraged to be familiar with the Hairdressing Industry Code of Practice and its application. A copy
of the code is available from Workplace Standards Tasmania through either their 1300 366 322 number of
their website http://www.wst.tas.gov.au

Key risks raised in the code of practise are:
    Repetitive strain
    Lifting
    Chemicals
    Workplace Hygiene
    Poor ventilation
    Inadequate rest breaks




                        WEAC Workplace Learning Guidelines 2007 Version 1.0, 16 August 2011              19
It is advisable that pre-placement OH&S theory, student induction and employer information addresses
these issues.

Rural Production (Agriculture, Horticulture, Viticulture etc)
The rural production industry is characterised by the enormous variety of activities in an area subject to
risk, complexity and change. Registered Training Organisations that deliver units from the Rural
Production training package may place students in the range of on-the-job activities required as part of the
structured workplace learning competent for each unit of competence they are undertaking. RTOs doing
this must, as per their registration requirements, maintain an up-to-date risk management plan that
addresses the risks associated with each unit of competence that they deliver. For further information on
Departmental Risk Management policy and preparing a plan refer to the risk management part of the
Department’s Intranet: https://staff.education.tas.gov.au/ and search for 'risk management'.
The risk management plan is to be supported by appropriate procedures and documentation that must
include:
     Employer induction
     Student induction
     An Occupational Health and Safety onsite check, documented
     A vocational placement agreement signed by both the employer and the RTO

The above documentation and procedures should be available to any relevant party upon request. The
only current exception to the above is that the industry does not support the use of All Terrain Vehicles
(ATVs) by students while on placement.

The industry recommends that:

   Hazardous Substances
    Students are not to use herbicides, pesticides, weedicides or fungicides but these may be handled and
    stored. Snail bait may be used. The spraying of chemicals is prohibited, except for students
    undertaking units from the rural production training package and who are appropriately risk managed
    by their RTO (see above).

   Tractors
    Students in the above programs are STRICTLY PROHIBITED from riding on tractors or assisting in
    tractor towing operations or coupling equipment to tractors, except for students undertaking units from
    the Rural Production or Racing training packages and who are appropriately risk managed by their
    RTO (see above).

   Ride-on mowers
    Students in the above programs are STRICTLY PROHIBITED from riding ride on movers while
    undertaking an on-the-job placement, except for students undertaking units from the Rural Production
    or Racing training packages and who are appropriately risk managed by their RTO (see above).

   All Terrain Vehicles (4 wheel motor bikes)
    Are STRICTLY PROHIBITED for ALL STUDENTS, including those enrolled in units from the
    Rural Production training package.



                       WEAC Workplace Learning Guidelines 2007 Version 1.0, 16 August 2011               20
   Other farm vehicles (such as utes & four wheel drives)
    May only be operated by students (including students enrolled in the rural production training
    package) who hold a current licence for an equivalent road registered vehicle.

   Other equipment such as brushcutters and chainsaws
    The use of chainsaws and mechanical equipment such as front-end loaders, bulldozers, brushcutters
    with attached metal blades, etc is STRICTLY PROHIBITED, except for students undertaking units
    from the rural production, racing or forestry training packages and who are appropriately risk managed
    by their RTO (see above).

   Horses
    The riding of horses is STRICTLY PROHIBITED, except for students undertaking units from the
    rural production or racing training package and who are appropriately risk managed by their RTO (see
    above).

   Vaccinations for Q-Fever
    Vaccinations against Q-fever are recommended for students older than 15 years of age. Only students
    16 years or over should attend worksites that require vaccination. For further information; contact the
    Public Health Unit on 1800 671 738. Students and their parents are responsible for all costs associated
    with any pre-placement vaccination.

Sport & Recreation
DoE insurance policy does not cover the training for or participation in professional sports of any kind.
This does not exclude training for or participation in amateur sports. Other educators should check with
their own insurer. However, placements involving high risk sporting and recreational activities such as
for example martial arts and caving may require additional risk management. For further information on
Departmental Risk Management policy and preparing a plan refer to the risk management part of the
Department’s intranet: https://staff.education.tas.gov.au/ and search for 'risk management'. The plan
should be prepared using the corporate template .

Transmission & Distribution (Linesman)
Training for this training package is not available through the VET in Schools program. In accordance
with advice from the Office of Electricity Standards and Safety only those persons who hold a
qualification from the Transmission & Distribution training package or are undertaking study towards a
qualification within this training package (through Aurora Energy) may undertake placements in this
industry. Work experience placements in this area are strictly excluded by the industry.

Transport & Distribution (including Warehousing)
The Transport and Distribution ITAB requires that all guidelines regarding the use of vehicles, including
forklift trucks, must be strictly observed in all placement circumstances (see Vehicle Operation section
below)

Vehicle Operation (including motorcycles, commercial & heavy vehicles)
 In general vehicles may be operated if the student has the appropriate licences. Individual industries
  and specific worksites may have additional regulations therefore VET co-ordinators must advise
  students not to assume that being appropriately licensed automatically entitles them to use a vehicle.



                       WEAC Workplace Learning Guidelines 2007 Version 1.0, 16 August 2011              21
    Students must be advised to always check with their workplace supervisor before using any vehicle.
    Non-government providers are advised to check with their insurer.
   Specific conditions apply in specific industry areas - refer to other industries mentioned in this section.
   All Terrain Vehicles (4 wheel motor bikes) are STRICTLY PROHIBITED

Veterinary, Parks & Wildlife etc
 Animal handling is a high risk activity that not uncommonly leads to bites. Now that animal to human
   transmission of disease is more widely understood students/parents should be warned of the dangers
   which are potentially in the same league as needle-stick injuries.
 No particular exclusions apply but parties should be aware of the risks.

Weights
It is strongly recommending that students do not lift more than 10kg

Working at heights
Specific “working at height” restrictions apply to the Electro-technology and Civil Construction industries
(refer above). For all other industries it has been agreed that students should not use uninsulated ladders in
excess of 2 metres or erect, demolish or work from scaffolds unless they are in year 11/12 or higher and
have achieved competence in the module: BCG1007A Erect and dismantle restricted height scaffolding
and the student’s school Principal has determined that the risks associated with the student working at
greater heights are acceptable.

Other risks
If you are aware of any common risks or risk related-issues that other workplace learning co-ordinators
&/or The Department of Education need to be aware of it is your responsibility to let The Department of
Education know so that policy, guidelines etc can be amended accordingly and information can be
distributed to relevant stakeholders. Always check with your own insurer if you are in any doubt about
whether an activity is covered by your insurance policy.




                        WEAC Workplace Learning Guidelines 2007 Version 1.0, 16 August 2011                 22
    All parties participating in work place learning have a mutual obligation to
             endeavour to reduce the risks associated with placements:

Under the Workplace Health and Safety Act 1995 " 'employee' means a person employed under a contract
of service and, in relation to any educational or other training establishment, includes any natural
person who, as a student, uses hazardous substances or plant in that establishment."

Employers provide a safe and adequately supervised placement and inform the student of safety and
emergency procedures, as recommended by Workplace Standards Tasmania in their publication
"Welcome to the Workplace: A Health and Safety Kit for Employers and Their New Workers".
Copies are available by phoning 1300 366 322. The safety kit also contains useful information and
checklists directed at the student (new worker) and the trainer.

Providers ensure all parties are informed of the risks and requirements associated with each placement,
that the student is adequately prepared*. Check the suitability of the worksite for the intended placement
and seeks advice from The Department of Education when doubt exists about the suitability or safety of a
particular site.
*For students with disabilities it is particularly important to fully inform the parent(s) about the placement
and to ensure adequate preparation of all levels of employees within the workplace, in relation to the
needs of the student.

Students
   undertake to be punctual, take care of themselves, report any concerns (safety, harassment,
    discrimination etc) directly to their program co-ordinator, abide by workplace policy (confidentiality
    agreements, handling of goods etc) and not to act with malicious intent towards the employer, their
    property or persons on the site.

Employee organisations
   may seek to represent the needs of their members

Employer organisations
 may seek to represent and advise member employers


Industrial Relations
It is in the interests of all parties participating in workplace learning and in the interest of maintaining the
extent to which placements are available that placement activities occur in such a way that preserves
harmony between employers and employees and the organisations that represent them. The following
exclusions therefore exist to maintain the high level of support and co-operation workplace learning
programs receive from both employer and employee organisations:

   Displacement of existing workers at worksites is not allowed - i.e. students cannot be used as part of
    the employer's workforce, in place of hiring paid workers.




                        WEAC Workplace Learning Guidelines 2007 Version 1.0, 16 August 2011                  23
   Placements cannot occur during industrial disputes or stand downs. If a placement has already
    commenced the student must be withdrawn and provided with an alternative placement.
   Placements are usually not allowed during school holiday periods, particularly not at Christmas time
    when there is a high level of casual employment that placements might displace. Schools are
    encouraged to schedule placements within their school's timetable. For vocational placements: it is a
    requirement that registered training providers ensure that all parties approve the conditions affecting a
    vocational placement.
   For vocational placements the signing of the vocational placement agreement and the written evidence
    of union approval is the demonstration of mutual consent for the structured workplace training that
    supports the vocational outcome for which the placement is undertaken.


Law - Frequently asked questions
Q: What does "duty of care" in relation to workplace learning mean?

A: The Crown, home-educators, independent and Catholic schools have a common law duty to the
students in their schools. The duty requires the Crown, independent and Catholic schools as well as
employers where students are placed while on workplace learning programs to take reasonable care to
avoid exposing the students to any reasonably foreseeable risk of injury. The duty cannot be delegated.

Q: What is the relevance of "standard of care"?

A: The Crown, home-educators, independent and Catholic schools discharge the duty of care they owe to
their students by putting in place systems administered by competent personnel (school principals and
staff) which together are effective to achieve the relevant standard of care. The standard of care differs
according to what is reasonable in the circumstances.

Q: What is "negligence"?

A: Negligence is the failure to exercise care to the required standard resulting in an injury to a student.

Q: Where can my students work within a hospitality worksite that serves alcohol and has gambling
areas?
A: See "hospitality" on page 24

Q: What should I do if a student perceives or alleges harassment, discrimination, bullying or other
harm while in the workplace?
A: Remove the student from the placement and report the problem directly to your principal to decide
which authorities need to be notified and what action is appropriate. For Departmental schools and
colleges the principal is advised to contact the Ministerial Co-ordination Unit for advice. Other schools
and colleges should seek legal advice as appropriate.

Q: What should I do if an employer alleges a student has undertaken malicious conduct while at
their workplace?
A: Immediately remove the student from that worksite, report the allegation to your principal who should
then seek appropriate legal advice (Departmental schools and colleges should contact the Ministerial Co-



                        WEAC Workplace Learning Guidelines 2007 Version 1.0, 16 August 2011                   24
ordination unit). If any injury or damage is attributed to misconduct insurance does not apply, the affected
party will need to bring a case in court to recover damages.

Q: Does the Civil Liability Act 2002 have any ramifications for workplace learning.
A. This Act provides specific advice in relation to standard of care, apologies versus admissions of guilt,
limits liability in relation to obvious, dangerous risks and certain types of mental harm. For Departmental
Schools and Colleges the Department has released policy/guidelines relating to the Act.

Managing Risk (insurance and OH&S)
While there are very few accidents involving students in workplaces it is expected that all placements are
covered by appropriate insurance and that occupational, health and safety risks are minimised. Insurance
needs to cover risks to all parties involved whether employer, student, education/training organisation or
some other third party (for vocational placements this is prescribed in the Vocational Education and
Training Act). It is also important that each party exercises their duty of care in regard to occupational
health and safety as required by the Workplace Health & Safety Act 1995 as well as the 1998 Workplace
Health & Safety Regulations.

In the case of students with disabilities, care should be taken to ensure that OH&S preparation and
information is communicated to the student in a way that they can access and understand. It is important
that any condition that may pose a risk in the workplace, eg asthma, colour blindness, epilepsy, is known
to all relevant parties.

Insurance

Insurance cover is required for all students undertaking workplace learning activities at work sites other
than school-based premises. The insurance should cover all forms of work-place learning offered by your
organisation, e.g.:
 vocational placements,
 work experience,
 MARSSS (students “at-risk” programs),
 Tutor Support,
 Community Based Learning etc.

The Department of Education insures its own schools and colleges. Other training providers are required
to maintain their own comparable insurance. Registered training organisations must comply with the
requirements of the Vocational Education and Training Act.

In addition to the earlier section on high risk industries, your attention is drawn to the importance of
occupational health & safety, be assured that the matter is considered of utmost importance by insurers
and many employers. Many employers consider that the entry of a student onto their premises increases
their liability with regard to public liability insurance. Certainly their insurance companies feel this is the
case and tend to advise employers and employer organisations accordingly. It is therefore vital, to the
ongoing availability of all types of work place learning, that appropriate insurance is obtained by your
organisation. In most instances this will take the form of:




                        WEAC Workplace Learning Guidelines 2007 Version 1.0, 16 August 2011                 25
   personal accident insurance for the student (does not include items normally claimed from
    Medicare/private health cover or the gap between such costs and the amount that Medicare/private
    health cover reimburses)
   public liability insurance to cover the employer from any injury &/or property damage to third
    parties that the student may unintentionally cause. Any "excess" stated within your organisation's
    insurance policy is not the responsibility of the employer or student.

It should however be noted that:
 Insurance will not generally cover damage that results from wilful intent by a party - usually this will
     be dealt with in the courts as a legal matter
 Your organisation's insurance company may seek to recover cost for payments they have made by
     bringing legal/court action against anyone that has contributed to the accident/damage
 Your organisation's insurance does not diminish the employer's obligations to provide a safe and
     adequately supervised work placement

Occupational Health & Safety

1998 changes to workplace health and safety regulations, in Tasmania, raised significant issues for parties
involved in work place learning:

   All employer sites, no matter how small, are legally required to abide by the regulations
   The operation of equipment at work sites must be by suitably qualified persons or be supervised by
    suitably qualified persons
   Occupational health and safety is everyone's responsibility

Ascertaining worksite safety
Schools have a duty of care to ascertain the degree of risk of a worksite and the risk of placing a particular
student in that site. The school’s workplace learning co-ordinator, on behalf of their school principal,
should use basic risk management to judge the likelihood and extent of a site being a risk to the student
and then take appropriate measures to ascertain whether the site will be safe for the intended student. For
further information on Departmental Risk Management policy and preparing a plan refer to the risk
management part of the Department’s intranet: https://staff.education.tas.gov.au/ and search for 'risk
management'. The plan should be prepared using the corporate template. To do this the co-ordinator will
need to discuss the placement with the employer either by phone (if the site and the student is low risk) or
in person (recommended for all placements and essential where the site or the student is judged to be high
risk or is undertaking a VET placement). Either way a record should be kept of the check: file note of
conversation, checklist completed by co-ordinator or employer response to questionnaire and this
document should be signed by the co-ordinator or in the later case by the employer. File the document. It
is recommended that VPS Central users also record the date, outcome and nature of the check in the
database’s employer notes field, as this information will help fellow users.

Suggestions for questions that could be used to ascertain worksite safety might include (but not limited
to):
 Do you have OH&S policies and procedures in place to identify and control hazards, accidents and
     emergencies?



                       WEAC Workplace Learning Guidelines 2007 Version 1.0, 16 August 2011                 26
 Have you got a person responsible for safety (if so the co-ordinator should talk to that person)
 What will the student be doing (if other than observational)?
 What supervision will be provided?
 Is personal protective equipment required or supplied?
 Is there an induction process?
A positive response to the following suggested questions is less critical but may still provide additional
reassurance:
 Does your site have a safety committee?
 Have you had students in your site before?
 Have you undertaken a risk management assessment of your site?

Good Character Checks

   The Department of Education, Tasmania owes a duty of care to all children and young people in
    Tasmanian Government schools. Duty of care in this context means to take reasonable care to protect
    the children and young people from known or reasonably foreseeable risk of harm and/or injury. This
    discharge of duty requires the Department to take such proactive measures as are reasonable to prevent
    harm and/or injury to children and young people. While the Department is still in the process of
    developing policy for Government schools it is recommended that all schools consider these
    issues as part of their overall strategy for addressing their duty of care and managing risk.

   When a state school student under 18 years is working one on one with a host employer/employee or
    working in an isolated environment e.g. In a camp situation or on a farm etc., the host employer and/or
    employee must undertake a Good Character Check prior to the student’s placement.
   The employer/employee must complete a Good Character Check Application Form which can be
    obtained by calling the Department of Education’s Investigations Unit on 6233 7896 or on the internet
    at: http://www.education.tas.gov.au

    Once the form has been completed, it must be returned to the Department’s Investigations Unit. The
    Good Character Check process includes a check of an applicant’s National Criminal History Record
    with Tasmania Police, an identity check and an investigation of previous employment/volunteer
    history if deemed necessary. Allow at least 4 weeks for the check to be done.

    An assessment is made by the Investigations Unit of the criminal history record and any other
    information obtained through the checking process. The generic conviction information sought
    includes:

    o   Crimes of Violence
    o   Sex-Related Offences
    o   Serious Drug Offences
    o   Serious Traffic Offences

    In determining whether a person's National Criminal History Record is relevant, regard is had to:

    o   nature and frequency of offence(s);
    o   relevance of offence(s) to position;
    o   age at which the offence(s) was committed;
    o   how recent was the offence(s);


                       WEAC Workplace Learning Guidelines 2007 Version 1.0, 16 August 2011              27
    o   degree of rehabilitation;
    o   general character since the offence(s)
    o   whether the offence is still a crime.

   Only the Investigations Unit will have access to the Good Character Check Form and the National
    Criminal History Record.
   Once the assessment process is complete and an employer/employee has been cleared, a clearance
    letter is sent directly to the employer/employee.

   It is the responsibility of the school to ensure that the host employer has obtained a good character
    clearance for all relevant people. Once a clearance is received, it is valid for a period of three years.
   Please note the Good Character Check is an additional checking process to any process you use to
    check the suitability of an employer to host a placement.
   Please contact the Investigations Unit on (03) 6233 7896 for any further information, or you can visit
    their website http://www.education.tas.gov.au

Safety Screening

It is a requirement of the Department of Education, Tasmania that a safety screening assessment is
undertaken by the following persons before having contact with children:

       child care staff;
       home-based child carers (including carers registered through a family day care scheme);
       volunteers and students, who are seeking employment or placement at licensed/registered child
        care services; regular visitors to licensed/registered child care services;
       license applicants; and
       members of the management body.

The persons listed above are required to complete a Safety Screening Application Form and be assessed as
being suitable to have contact with children by the Department’s Investigations Unit.

The Safety Screening Application Form grants permission for the Department to obtain information from:

       Tasmania Police (these checks are conducted on a national basis);
       The Department of Health and Human Services (following internal departmental Child Protection
        and Children’s Services checks); and
       Current and previous employers.

Further information may be sought from the applicant if deemed necessary.

The front page of the Safety Screening Application Form (Consent to Check and Release Tasmanian and
National Police Records) is forwarded to Tasmania Police and then returned to the Department. It is
certified by the Tasmania Police and indicates either no record of conviction or has attached a list of
convictions in chronological order (ie a Record of Conviction).

An assessment is made of the record of conviction and any other information obtained through the
checking process. The types of convictions that are of concern to the Department include:

       Crimes of Violence;


                        WEAC Workplace Learning Guidelines 2007 Version 1.0, 16 August 2011               28
      Sex-Related Offences;
      Serious Drug Offences;
      Crimes Involving Dishonesty; and
      Serious Traffic Offences.

In determining whether a person's Record of Conviction is relevant to their employment or voluntary
activities within the child care sector, regard is had to:

      nature and frequency of offence(s);
      relevance of offence(s) to position;
      age at which the offence(s) was committed;
      how recent was the offence(s);
      degree of rehabilitation;
      general character since the offence(s) as related to employment (eg employment record);
      whether the offence is still a crime; and
      the nature of the role of the applicant with that child care service.

The application is to be signed by a Commissioner for Declarations (see the section below for further
details on how to identify a Commissioner for Declarations).

Other than Tasmania Police, only the Investigations Unit has access to the Safety Screening Application
Form and any other relevant information obtained during the safety screening process.

If the applicant has any concerns regarding the safety screening process or the results of the record of
conviction check, the applicant may meet with the Manager (Investigations Unit) to raise their concerns.
The applicant may bring a support person to the meeting.

The Safety Screening Application Form will be filed and may be used to collect further information at a
later date. Any information received as part of the process will be stored in a secure location until
destroyed in accordance with the Archives Act 1983 and associated disposal schedules.

It is the responsibility of an applicant to notify the Investigations Unit if a safety screening clearance is no
longer required and the applicant wishes to be removed from the database.




                        WEAC Workplace Learning Guidelines 2007 Version 1.0, 16 August 2011                   29
 Good Character Check Overview

                                Investigations Unit                                                        Checks/
         School                                               Police                Employer
                                        (IU)                                                              Documents

School assesses if host                                                                                Good Character
employment environment                                                                                 Check Form
is one on one or isolated. If
so a Good Character Check                                                        Employer     and/or
(GCC) is to be completed by                                                      applicable
individuals working with                                                         employees complete
the student.                      IU forward GCC                                 a GCC Form and
                                  Form to Tasmania                               forward to IU.
                                  Police.
                                                              Tasmania Police
                                                              attach Record of
                                                              Conviction to
                                                              GCC form and
                                                              return to IU.
                                  IU assess application
                                  and if granted, send
                                  a clearance letter to
                                  employer/employee                              Letter of clearance
 Clearance to be                                                                 received by           Clearance
                                  .
 confirmed by school,                                                            employer/employee.    Letter
 either by contacting IU
 or sighting the
 clearance letter from
 the employer/
 employee. The school
 can then send the
 student to their
 placement




 In relation to any of the above risk management; where doubt continues to exist about the risks or
 suitability of a particular placement situation a student should be found a more appropriate site.

 Accidents
     Always make sure that the employer has contact details for the person they should contact in the event
      of an emergency. Most employers prefer to have the student's emergency contact details, student's
      date of birth and address details, not just the co-ordinators contact details. Check with the employer to
      see how much information they want and check with the student/parent to see how much information
      they are prepared to give the employer.
     It is the responsibility of schools co-ordinating placements to advise employers to contact the school
      &/or parent prior to seeking treatment for minor injuries.
     In the event of major accidents and injuries necessitating an ambulance students will be taken to the
      nearest available medical facility, as determined by ambulance staff.
     Parents of government sector students should pay all invoices, seek Medicare reimbursement (keeping
      copies of the original invoices and payments from received from Medicare) and then make a claim on
      the appropriate claim form available schools on the risk management intranet. The reimbursement
      will be based on reasonable costs incurred and parents will be paid a refund from the Department’s



                                WEAC Workplace Learning Guidelines 2007 Version 1.0, 16 August 2011                     30
    insurer less an excess of $50. Prior to all placements schools must inform parents regarding these
    insurance arrangements.
   The student/parent must be made aware, before a placement, what your organisation's insurance does
    and doesn't cover.
   If an accident does occur you must complete an accident report form. This document may be required
    for legal and insurance purposes. Forward a copy of the accident report form to The Department of
    Education for use in statistics and planning (names of parties may be blanked for privacy purposes).

Departmental Schools and Colleges should use online reporting via http://www.education.tas.gov.au

and should refer to the claims management advice page.

Where can I get more information?

Industry Development & Innovation                              ph:      (03) 6233 4690
Skills Tasmania                                                fax:     (03) 6234 6806
Department of Education
GPO Box 169                                                    Internet: www.skills.tas.gov.au

Senior Project officer, VET in Schools                         Ph: 6233 5486

VPS System Support                                             Ph: 6233 4690

Independent Schools Association                                Ph: 6234 9737

Catholic Education Centre                                      Ph: 6231 1033

TCCI                                                           Ph: 6236 3600

Unions Tasmania                                                Ph: 6234 9553

Workplace Standards Tasmania                                   Ph: 1300 366 322


For contacts for a list of disability support programs and open employment organisations refer to page 6




                            WEAC Workplace Learning Guidelines 2007 Version 1.0, 16 August 2011            31

				
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