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					                     TRIMS
            Technical Risk Identification
               and Mitigation System



                Ralph Sickinger
                PMWS Development Manager
Presented By:
                ralph@bmpcoe.org


                25 August, 2008
          The BMP Program


www.bmpcoe.org   Technical Risk Identification & Mitigation System   1
                    History of the BMP Program
             1960-1980     Many programs failing or suffering cost/schedule overruns



             1983-1984     Defense Science Board studies the problem; publishes findings in
                           DOD 4245.7-M      (The “Willoughby Templates”)


             1985          Best Manufacturing Practices Program established to help the U.S. Defense
                           Industrial Base - BMP conducts first Survey (Texas Instruments)


             1986          BMP publishes NAVSO P-6071 (Best Practices Book)


             1987          BMP contracts with Bell Labs to write more detail on each Template



             1991          First version of PMWS is created


             1993          BMP Center of Excellence established in College Park, MD



             2000          BMP conducts 100th Survey (Northrop Grumman)




www.bmpcoe.org           Technical Risk Identification & Mitigation System                             2
                    History of the BMP Program
             1960-1980     Many programs failing or suffering cost/schedule overruns



             1983-1984     Defense Science Board studies the problem; publishes findings in
                           DOD 4245.7-M      (The “Willoughby Templates”)


             1985          Best Manufacturing Practices Program established to help the U.S. Defense
                           Industrial Base - BMP conducts first Survey (Texas Instruments)


             1986          BMP publishes NAVSO P-6071 (Best Practices Book)


             1987          BMP contracts with Bell Labs to write more detail on each Template



             1991          First version of PMWS is created


             1993          BMP Center of Excellence established in College Park, MD



             2000          BMP conducts 100th Survey (Northrop Grumman)




www.bmpcoe.org           Technical Risk Identification & Mitigation System                             3
                    History of the BMP Program
             1960-1980     Many programs failing or suffering cost/schedule overruns



             1983-1984     Defense Science Board studies the problem; publishes findings in
                           DOD 4245.7-M      (The “Willoughby Templates”)


             1985          Best Manufacturing Practices Program established to help the U.S. Defense
                           Industrial Base - BMP conducts first Survey (Texas Instruments)


             1986          BMP publishes NAVSO P-6071 (Best Practices Book)


             1987          BMP contracts with Bell Labs to write more detail on each Template



             1991          First version of PMWS is created


             1993          BMP Center of Excellence established in College Park, MD



             2000          BMP conducts 100th Survey (Northrop Grumman)




www.bmpcoe.org           Technical Risk Identification & Mitigation System                             4
                   Problem Areas Identified by DSB
        Money Phasing                        Failure Reporting System                         Transition Plan
Design Reference Mission Profile                Uniform Test Report                            Modernization
     Design Requirements                            Software Test                          Factory Improvements
         Trade Studies                               Design Limit                           Productivity Center
         Design Policy                                   Life                            Logistics Support Analysis
        Design Process                       Test, Analyze & Fix (TAAF)                   Manpower & Personnel
        Design Analysis                            Field Feedback                        Support & Test Equipment
   Parts & Material Selection                    Manufacturing Plan                    Training Materials & Equipment
        Software Design                   Qualify Manufacturing Process                           Spares
 Computer-Aided Design (CAD)                     Piece Part Control                          Technical Manuals
       Design for Testing                      Subcontractor Control                      Manufacturing Strategy
       Built-In Test (BIT)                          Defect Control                        Personnel Requirements
     Configuration Control                          Tool Planning                           Data Requirements
        Design Reviews                     Special Test Equipment (STE)                 Technical Risk Assessment
        Design Release                Computer-Aided Manufacturing (CAM)                     Production Breaks
        Integrated Test                      Manufacturing Screening




 www.bmpcoe.org                    Technical Risk Identification & Mitigation System                               5
                    Problem Areas Identified by DSB
FUNDING:                               TEST:                                            TRANSITION:
 Money Phasing                          Integrated Test                                  Transition Plan
                                        Failure Reporting System
DESIGN:                                 Uniform Test Report                             FACILITIES:
 Design Reference Mission Profile       Software Test                                    Modernization
 Design Requirements                    Design Limit                                     Factory Improvements
 Trade Studies                          Life                                             Productivity Center
 Design Policy                          Test, Analyze & Fix (TAAF)
 Design Process                         Field Feedback                                  LOGISTICS:
 Design Analysis                                                                         Logistics Support Analysis
 Parts & Material Selection            PRODUCTION:                                       Manpower & Personnel
 Software Design                        Manufacturing Plan                               Support & Test Equipment
 Computer-Aided Design (CAD)            Qualify Manufacturing Process                    Training Materials & Equipment
 Design for Testing                     Piece Part Control                               Spares
 Built-In Test (BIT)                    Subcontractor Control                            Technical Manuals
 Configuration Control                  Defect Control
 Design Reviews                         Tool Planning                                   MANAGEMENT:
 Design Release                         Special Test Equipment (STE)                     Manufacturing Strategy
                                        Computer-Aided Manufacturing (CAM)               Personnel Requirements
                                        Manufacturing Screening                          Data Requirements
                                                                                         Technical Risk Assessment
                                                                                         Production Breaks


   www.bmpcoe.org                   Technical Risk Identification & Mitigation System                                6
                           DoD 4245.7-M


                                                “Willoughby Templates”




www.bmpcoe.org   Technical Risk Identification & Mitigation System   7
                         NAVSO P-6071


                                                  “Best Practices Book”




www.bmpcoe.org   Technical Risk Identification & Mitigation System        8
           NAVSO P-6071 (Best Practices Book)




www.bmpcoe.org    Technical Risk Identification & Mitigation System   9
           NAVSO P-6071 (Best Practices Book)




www.bmpcoe.org    Technical Risk Identification & Mitigation System   10
           NAVSO P-6071 (Best Practices Book)




www.bmpcoe.org    Technical Risk Identification & Mitigation System   11
           NAVSO P-6071 (Best Practices Book)




www.bmpcoe.org    Technical Risk Identification & Mitigation System   12
                          Some Things To Consider
•    Defense Science Board Studies Determined that 80% of all Programs that
     Fail, Fail for Engineering not Technology Reasons

•    Example: N43 Reports that Over 65% of all Fleet Reliability Problems are
     Due to Inadequate Design
•    February 1998 GAO Report to the Subcommittee on Acquisition &
     Technology, Committee on Armed Services, U. S. Senate
       –    Since 1975 Schedule Overruns Average 24%
       –    Weapon Systems Overruns Cost 20% - 40%

•    March 2005 GAO Report:
       •    Average Cost Increase Will be 28.5% in Only 4 Years
       –    Reason: “Armed services order hardware with unproven technology,
                      with too little time allowed for perfecting that technology before
                      contractors attempt to insert it into weapons systems...”

•    With Acquisition Reform and Performance Specifications, We Must Monitor
     the Engineering Process to Understand Program Risks

                        Do Not Get Technology Tunnel Vision
www.bmpcoe.org                  Technical Risk Identification & Mitigation System          13
                      TRIMS


www.bmpcoe.org   Technical Risk Identification & Mitigation System   14
                             What Is TRIMS?
• TRIMS (Technical Risk Identification & Mitigation System):
            A Methodology for Doing Knowledge-Based,
            Process-Oriented Risk Management

• Includes Set of Software Tools to Help Implement the Methodology
    (Navy Owned, Fixed Revision Cycle)

• Outgrowth of DoD 4245.7-M and NAVSO P-6071 Templates

• Fully Compatible with BMPCOE Combined Government / Industry
    Systems Engineering Model

• Fully Supported: Training Classes, Computer-Based Training,
    On-line Help, 24-hour Help Desk

                      Process Based And Predictive
www.bmpcoe.org          Technical Risk Identification & Mitigation System   15
                      TRIMS Proactive Methodology
                                           Risk Assessment


             Guidance        Probability                                 Effect
            Documents
                                                                                    Mission Profile
           Engineering                                                              Schedule
         Process Model          Past             Planning &            System
                             Experience           Tracking           Architecture   Quality
              Statistics                                                            Cost


                                            Risk Management
                 Milestone
                     Dates
                                                                                     Risks
             Personnel
           Assignments
                                                  TRIMS
                                                                                     Next Actions
              Question              • Risk Management
             Weighting
                                    • Snapshot Assessments                          Responsibilities
             Due Dates
            Compliance              • Multiple Program Rollups                       Action Item
                 Status                                                              Tracking
                                    • Automatic Updates
             References


          Understanding The Future Effects Of Today's Decisions
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                    Proactive vs. Reactive

Proactive        Process Risks



                    Technical Issues


                           Schedule Slippage


 Reactive                                Cost Overruns


   TRIMS Identifies the Root Causes of Cost & Schedule Problems
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                                  Evolution of Risks
          T1             T2          T3               T4                T5              T6




               Process                                     Product
                Risks                                                             Problems
                                                            Risks

                 “A „Problem‟ Is A Risk Whose Time Has Come”
www.bmpcoe.org                Technical Risk Identification & Mitigation System              18
                     Cost To Mitigate Increases Exponentially

                       Design                   Test                       Production


                                                                             $100
  Cost to Mitigate




                                              $10


                       $1



                                                  Time



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                     Cost To Mitigate Increases Exponentially

                       Design                      Test                       Production



                                                                            Problems
  Cost to Mitigate




                                                  Product Risks




                                Process Risks



                                                     Time

                          Risk Management or Damage Control?
www.bmpcoe.org                     Technical Risk Identification & Mitigation System       20
                                         TRIMS Baseline Templates
                                                                                       PRODUCT                     TQM



                                                                                                                   Money
                                                                                       FUNDING
                                                                                                                  Phasing




              DESIGN                           TEST                  PRODUCTION                      FACILITIES                  LOGISTICS               MANAGEMEN T


   • Design Refer. Mission Profile • Integrated Test            • Manufacturing Plan             • Modernization            • Logistics Support    • Manufacturing Strategy
                                                                                                                              Analysis
   • Design Requirements              • Failure Reporting       • Qualify Manufacturing          • Factory                                         • Personnel Requirements
                                        System                    Process                          Improvements             • Manpower &
   • Trade Studies                                                                                                            Personnel            • Data Requirements
                                      • Uniform Test            • Piece Part Control             • Productivity
   • Design Policy                      Report                                                     Center                   • Support & Test       • Technical Risk
                                                                • Subcontractor Control                                       Equipment              Assessment
   • Design Process                   • Software Test
                                                                • Defect Control                                            • Training Materials   • Production Breaks
   • Design Analysis                  • Design Limit
                                                                • Tool Planning                                               & Equipment
   • Parts & Mater. Selection         • Life
                                                                • Special Test                                              • Spares
   • Software Design                  • Test, Analyze &           Equipment (STE)                                           • Technical Manuals
   •   Computer -Aided Design (CAD)     Fix (TAAF)
                                                                • CAM
   • Design for Testing               • Field Feedback
                                                                • Manufacturing
   • Built-In Test (BIT)                                          Screening

   • Configuration Control
   • Design Reviews
   • Design Release




                                                                                                                            TRANSITION PLAN



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                                         TRIMS Baseline Templates
                                                                                       PRODUCT                     TQM



                                                                                                                   Money
                                                                                       FUNDING
                                                                                                                  Phasing




              DESIGN                           TEST                  PRODUCTION                      FACILITIES                  LOGISTICS               MANAGEMEN T


   • Design Refer. Mission Profile • Integrated Test            • Manufacturing Plan             • Modernization            • Logistics Support    • Manufacturing Strategy
                                                                                                                              Analysis
   • Design Requirements              • Failure Reporting       • Qualify Manufacturing          • Factory                                         • Personnel Requirements
                                        System                    Process                          Improvements             • Manpower &
   • Trade Studies                                                                                                            Personnel            • Data Requirements
                                      • Uniform Test            • Piece Part Control             • Productivity
   • Design Policy                      Report                                                     Center                   • Support & Test       • Technical Risk
                                                                • Subcontractor Control                                       Equipment              Assessment
   • Design Process                   • Software Test
                                                                • Defect Control                                            • Training Materials   • Production Breaks
   • Design Analysis                  • Design Limit
                                                                • Tool Planning                                               & Equipment
   • Parts & Mater. Selection         • Life
                                                                • Special Test                                              • Spares
   • Software Design                  • Test, Analyze &           Equipment (STE)                                           • Technical Manuals
   •   Computer -Aided Design (CAD)     Fix (TAAF)
                                                                • CAM
   • Design for Testing               • Field Feedback
                                                                • Manufacturing
   • Built-In Test (BIT)                                          Screening

   • Configuration Control                                                              CAM
                                                                                       •Manufacturing
   • Design Reviews
   • Design Release


                                                                                        Screening



                                                                                                                            TRANSITION PLAN



www.bmpcoe.org                                            Technical Risk Identification & Mitigation System                                                                   22
                                         TRIMS Baseline Templates
                                                                                       PRODUCT                         TQM



                                                                                                                   Money                   Cost
                                                                                       FUNDING
                                                                                                                  Phasing               Assessment




              DESIGN                           TEST                  PRODUCTION                      FACILITIES                   LOGISTICS                MANAGEMEN T


   • Design Refer. Mission Profile • Integrated Test            • Manufacturing Plan             • Modernization             • Logistics Support     • Manufacturing Strategy
                                                                                                                               Analysis
   • Design Requirements              • Failure Reporting       • Qualify Manufacturing          • Factory                                           • Personnel Requirements
                                        System                    Process                          Improvements              • Manpower &
   • Trade Studies                                                                                                             Personnel             • Data Requirements
                                      • Uniform Test            • Piece Part Control             • Productivity
   • Design Policy                      Report                                                     Center                    • Support & Test        • Technical Risk
                                                                • Subcontractor Control                                        Equipment               Assessment
   • Design Process                   • Software Test                                            • Field Visits/Site
                                                                • Defect Control                   Surveys                   • Training Materials    • Production Breaks
   • Design Analysis                  • Design Limit
                                                                • Tool Planning                                                & Equipment           • Determining Defining
   • Parts & Mater. Selection         • Life                                                                                                           Need for System
                                                                • Special Test                                               • Spares
   • Software Design                  • Test, Analyze &           Equipment (STE)                                                                    • Prepare Requirement
                                                                                                                             • Technical Manuals
   •   Computer -Aided Design (CAD)     Fix (TAAF)                                                                                                     Documents
                                                                • CAM                                                        • Logistics Analysis
   • Design for Testing               • Field Feedback                                                                         Documentation         • Quality Assurance
                                                                • Manufacturing
   • Built-In Test (BIT)              • TEMP                      Screening                                                                          • Design/Milestone

   • Configuration Control
                                        Development/
                                        Execution               • Production FabricationCAM                                                            Review Planning
                                                                                                                                                     • Make or Buy Decisions
                                      • Software                • Environmental Issues

                                                                                       •Manufacturing
   • Design Reviews
                                        Simulator                                                                                                    • Technology Base
   • Design Release                                                                                                                                    Analysis
   • Concept Studies & Analysis                                                                                                                      • Schedule & Planning
   • Bread Board Development
                                                                                        Screening                                                    • Dim. Manuf. Sources &
                                                                                                                                                       Mat. Shortage (DMSMS)
   • Brass Board Development
   • Specification Dev/Allocation/                                                     •Production Fabrication
     Validation
   • Design for Assembly
   • Prototype Development &
                                                                                       •Environmental Issues
     Review                                                                                                                                                             New PMWS
                                                                                                                                                                        Templates
                                                                                                                             TRANSITION PLAN



www.bmpcoe.org                                            Technical Risk Identification & Mitigation System                                                                     23
                                            TRIMS Tailoring
                                        TRIMS Hierarchy                                                                        User
                                                                                                                              Added
                                                                                      Transition                             Categories
Funding      Design    Test    Production    Facilities   Management      Logistics
                                                                                        Plan




                                                          3 Tiers: Category                        4.0 Design
             User
            Added
           Templates                                                   Template                      4.6 Design Analysis
                                User
                               Added
                              Questions                                Knowledge
                                                                                                      4.6.1 Do the contractor's corporate
                                                                       Base                           standards identify design analysis as
                                                                       Question                       an integral part of the design
                                                                                                      process?



     www.bmpcoe.org                 Technical Risk Identification & Mitigation System                                                24
                      TRIMS Tailoring


                                                        User
                                                       Created
                                                        Model




                                     3 Tiers: Category               4.0 Design

                                              Template                 4.6 Design Analysis

                                              Knowledge
                                                                        4.6.1 Do the contractor's corporate
                                              Base                      standards identify design analysis as
                                              Question                  an integral part of the design
                                                                        process?



www.bmpcoe.org   Technical Risk Identification & Mitigation System                                     25
                 Tailoring TRIMS To Your Needs
    • Identify Risks Before they Become Problems
    • Build YOUR Knowledge into TRIMS
          – Use the Systems Engineering Knowledge Base as a Starting Point for
            A Good Engineering Process

    • Create a Concrete, Repeatable Process for Evaluating &
      Comparing Programs & Contractors
    • Ease the Learning Curve for New Employees
    • Retain Knowledge of Lost Employees
    • Share Knowledge
    • To Maximize Benefits of Using TRIMS
          – Apply as Early as Possible in Program Life
          – Apply to All Subcontractors, Divisions & Vendors Involved
          – Use Tool Regularly to Prioritize Resources & Make Decisions



www.bmpcoe.org           Technical Risk Identification & Mitigation System       26
                   TRIMS Knowledge Models

• Existing (Released) Models
    –   Systems Engineering
    –   Software Risk Engineering (Carnegie Mellon)
    –   Circuit Card Testability
    –   Interoperability and Integration

• Existing (Beta) Models
    – Human Factors Engineering

• Development (Prototype) Models
    – Management
    – Port Security/Force Protection
    – SBIR ◄ ◄ ◄


                      TRIMS Has Many Applications
www.bmpcoe.org           Technical Risk Identification & Mitigation System   27
                      TRIMS Version 4




www.bmpcoe.org   Technical Risk Identification & Mitigation System   28
                 TRIMS - Total Risk Management



                 P 3RM


            Problem, Product & Process
                Risk Management,
                  in a Single Tool!
www.bmpcoe.org        Technical Risk Identification & Mitigation System   29
                 Conclusion


www.bmpcoe.org   Technical Risk Identification & Mitigation System   30
                  How To Get Help Using TRIMS

    • Use the Help menus
    • Use the Computer-Based Training (CBT) Videos
          – Available on PMWS CD and on BMP’s Website
          – These are Animated & Narrated Tours Showing Each Step of
                 Using TRIMS
    • Call our 24 Hour Helpdesk 301-405-9963
    • E-Mail the BMP Center at helpdesk@bmpcoe.org
    • Arrange a Training Session




                                   Help Is Available
www.bmpcoe.org             Technical Risk Identification & Mitigation System   31
                     3 Things To Remember…

       • DoD 4245.7-M / NAVSO P-6071
             – The Transition from Development to Production
             – The Best Practices Book

       • TRIMS
             – Free Tool
             – P3RM – Supports Problem, Product, and Process Risk Tracking!

       • BMP Enterprise / BMP Center of Excellence
             – An Available Resource – www.bmpcoe.org
             – Call our 24 Hour Helpdesk 301-405-9963


www.bmpcoe.org           Technical Risk Identification & Mitigation System    32
[ End of Presentation ]

				
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