Year End Summary 2008

Document Sample
Year End Summary 2008 Powered By Docstoc
					E X E C U T I V E A N N UA L R E P O R T



                              Compiled May 30, 2008
                                Overview of 2007/2008

The past year was one of acute crisis management as the BC Computers for Schools
program remained fettered by the continued delay of a federal funding announcement from
Industry Canada, which restricted forward action in relocating our Burnaby warehouse,
implementing marketing plans and enhancing in-kind partnerships for the success and
benefit of the CFS program.

Regardless of the challenges faced by the CFS-BC staff, all past year issues plaguing the
organization were resolved while maintaining superior levels of customer service to client
schools and donor companies, partners and community associations. Our successes
throughout the year include:

      Distributed of 6,681 computers to school and learning organizations across BC
      Celebrated our 90,000th milestone computer delivery with the Honourable David
      Received $2.3 million worth of donated computer equipment
      Issued $2.33 million worth of tax receipts for donations received between December
       2006 and March 2008.
      Supported 20 youth with first work experience in the IT field
      Sponsored 56 highschool students for their CAP placements

                                 Workshop Production

The output of computers by the Victoria and Burnaby workshops were 294 and 5,010
computers respectively, bringing the in-house production level to 5,304 computers, 3471
monitors and 253 printers. This is a three percent decrease over last years’ numbers, which
also included minor production from the Kamloops and Prince George workshops.

The Board made the decision to close the Victoria workshop to achieve better cost
efficiencies. A survey of all districts serviced by the Victoria shop determined that only 500
computers would be requested during the year. This lead to grave concerns that shrinking
usage by Island school districts would not support the operational costs of maintaining the
site. The Victoria shop closed effective June 1st, 2007.

This has left the Burnaby workshop as the last workshop in the province. Although total
CFS-BC in-house computer distribution numbers have decreased over the past three years
operations improvements made in the Burnaby workshop have seen their production
numbers increase each year. This is due to the Burnaby shop and staff assuming
responsibility for both the school districts previously supplied by the now closed workshops,
increased numbers of technical students to assist in the preparation of the CFS computers
and high levels of quality control and customer service.
The Marketplace link on our website has also helped. The Burnaby shop has used this tool
to post unusual inventory such as LCD monitors, servers, large printers and other
miscellaneous items for schools’ awareness. This has assisted in both moving more
equipment and keeping districts interested in CFS products. While checking for new
Marketplace offerings, district staff are also keep abreast of the current minimum standard
level of computers.

BC was pleased to receive a Silver Innovation Award at the CFS National Meeting in
October 2007 for the launch and success of the Marketplace project. It was also well
received by our peers who recognized this innovation as easily transferable to their own

The minimum standard for equipment was increased to a Pentium 4 1.0 GHz with 512MB
RAM, and a 20GB hard drive in January 2008 at which point our output numbers shot
dramatically up as district interest increased. The chart below demonstrates the success of
the Douglas Road workshop’s computer production in particular, a 12% increase over last
years’ numbers.

                           Burnaby Production Numbers by Quarter

   2007/08       931            907                1085              2087
                                                                                          Qrt 1
                                                                                          Qrt 2
   2006/07       1020            1041                1159           1223
                                                                                          Qrt 3
                                                                                          Qrt 4
   2005/06        1299                696          737        834

             0           1000               2000            3000     4000   5000   6000

Computers for Schools BC continues to support the brokerage of computer equipment, an
increasingly important service when the donor is located outside of the Lower Mainland.
During the year, 24 donors were assisted with the direct transfer of their equipment to
schools in need, mainly in the Victoria, Prince George and Central Okanagan regions.

                        BC Ministry of Education – End of Lease Grant.

Computers for Schools BC also resumed its commitment to the Ministry of Education by
transferring $79,200 of the End of Lease grant money to 13 districts that had made direct
purchases of computer equipment. This helped BC schools obtain 1,056 more computers to
double efforts from last year. To date, 30 of 60 districts have received their full compliment
of computers allocated to their district – 6,290 end of lease computers are now integrated
into the provincial education system.
The chart below depicts the breakdown of computers provided to schools/districts by
source: in-house production, as-is transfers of equipment or end of lease product.

                                   CFS-BC Donation Levels


   6000                                    1238                     1056
   4000                                                                               In House
                                           5461                     5304

                 2005/06                  2006/07                  2007/08

                              Where do the Computers Go?

Computers for Schools BC continues to support public and private schools, First Nations
communities, CAP sites and not-for-profit organizations. As in past years, the majority of
our production (90.4 %) has gone to schools. Non-profit-organizations continue to be a
growing client base and received 7.3% of all equipment, an increase of 3% over last year.
First Nations were the third largest client group taking delivery of 1.9%.

Urban centres are now the largest users of the CFS product taking delivery of 59.5% of
equipment that was shipped to schools within the Greater Vancouver, Victoria and the
Fraser Valley regions. The Vancouver school board, for the second year in a row, received
25% of our total output. The top 5 users of CFS product were the recipients of 50% of our
equipment, as listed below:
                Vancouver School District             1,670 computers
                Greater Victoria School District       459
                Cowichan Valley School District        447
                Nechako Lakes School District          408
                Bulkley Valley School District         322

This demonstrates CFS’ strong presence in many rural communities, although equipment
usage is more closely following student population demographics than in the past.

There remains a contingent of 8 districts that do not utilize the CFS program. Building
relationships with these districts will be a priority in the 2008-09.

Computers for Schools also contributed 488 computers to various not-for-profit
organizations such as the Terry Fox Foundation, United Way, Free Geek and Navy League
of Canada. Special loans of equipment were also provided to the Shad Valley program out
of the University of British Columbia and to the Skills Canada BC Competition. Both
organizations help youth develop their skills to prepare for post secondary education or
entry into the work force.

The long anticipated agreement between CFS and Microsoft will greatly enhance our ability
to better support schools and non-profits through the provision of XP licensing for
computers. The quantity and quality of equipment coming in from our donors has enabled
the Burnaby workshop staff to fill every request that has been submitted to the program.
They are also able to do so with quick turn around – in most cases 2 weeks, leaving schools
very pleased and interested returning as repeat customers!

                                90,000 computers and going strong!

CFS-BC celebrated its 90,000th computer milestone in December 2007 with the Honourable
David Emerson presenting the computer to Graham Bruce Elementary in Vancouver. Mr.
Emerson spoke very favourably of the program, noting it as one of his favourites during his
tenure as Minister for Industry. Ms. Larina Lopez of BC Hydro’s Community Investment
branch and board chair Peter Silvanovich also spoke. Guests were then provided with a tour
to see CFS computers in use throughout the school.

As of March 31, 2008, CFS BC has delivered 93,541 computers schools and not-for profit
organizations in BC.

                   Incoming Computer Donations to CFS -BC

Computer donations totalling $2,352,550 were received by CFS-BC during the 2007/08
fiscal year. Donations come from four sectors; corporations, the federal government,
individuals and anonymous donors.

Our auditors, Rolfe Benson, required the tracking of all incoming donations by donor, which
in the past had only been completed to manage the issuance of tax receipts to businesses and
individuals. With the inclusion of federal government equipment this year, our recorded
inventory doubled from last years’ numbers.

                                         Donations by Group


                                                                 847,935         Individual
                        -                         -
                    1,150,225                                    1,248,510

                    2005/06                   2006/07            2007/08
Corporate and federal donations are the preferred donor group as they provide large
quantities of similar machines. This is crucial in filling requests from schools for identical
batches of 20+ computers. The above chart indicates a 16% increase in corporate donations
from the previous year, largely due to TELUS which once again began donating its surplus
equipment in January 2008.

From April through December 2007, $1,019,910 worth of inventory was received from our
donors. January 2008 alone saw $863,610 worth come through the Douglas Road workshop
(the equivalent of 2605 pieces of equipment) resulting in the strongest quarter in terms of
incoming donations and the associated output of computers.

Top 10 donors for 2007/08:
Those companies with marked with an asterisk are were also on the top ten list for 2006/07

 TELUS Corporation                $ 857,030          GE Money                                $ 25,590
 Government of Canada             $ 847,935          Phillips Hagar North *                  $ 22,730
 BC HYDRO *                       $ 171,370          TeeKay Shipping Corporation             $ 10,690
 Business Objects *                $ 51,305          Providence Health Authority              $ 8,230
 Bell Mobility                     $ 26,400          Aviva Canada                             $ 6,875

Specific to the Federal Government, top 10 donors by department are as follows:

 Canada Revenue Agency            $ 495,245          Veteran's Affairs                       $ 31,105
 Western Diversification           $ 58,975          Environment Canada                      $ 26,035
 National Defence                  $ 51,075          Department of Justice                   $ 19,260
 Public Works & Gov Services       $ 44,320          Food Inspection Agency                  $ 19,095
 Indian & Northern Affairs         $ 33,775          Transport Canada                        $ 16,370

Regaining the ability to once again issue tax receipts after a 20 month hiatus was a huge
boon to donors and to our reputation. Donors who had contributed equipment from
December 2005 to July 2007 were issued 386 tax receipts, worth $2,330,565, immediately
upon the reinstatement of the Society’s charitable status by the Canada Revenue Agency. As
the year progressed, many donors came back on board, another contributing factor to the
very strong 4th quarter.

                                           IT Waste

The chart below depicts the amount of e-waste filtered through the workshop, by individual
component type. Overall numbers decreased due to a decrease donations during April –
December and better pre-screening practises. A fourth quarter spike (particularly of
printers) was noted due to a workshop cull of equipment to better prepare for the Inventory
Count on March 31.
                                          E-waste by Item

     printer                    2047

      laptop       342
                     608                                                            2007/08

     monitor                      2468                                              2006/07

   computer                                                 5623

               0         1500      3000       4500          6000   7500     9000

The Province of BC enacted the first of two stewardship plans in August 2007 to manage
the disposal of e-waste. CFS-BC is primarily utilizing the plan developed by Electronic
Products Stewardship Canada (EPSC), which smelts the equipment to recover the metals.
A/ Executive Director Mary-Em Waddington represented CFS-BC at the media launch for
the stewardship plan.

The EPSC plan does not actively promote the re-use electronics products prior to recycling.
This concern was widely voiced during the public consultation phase in September 2006. To
combat this, local computer re-use organizations spearheaded by Computers for Schools and
Free Geek have been meeting with EPSC and the newly formed Electronics Stewardship
Association of BC (ESABC).

CFS BC and Free Geek will collaborate to assist in the development of a visible and active
re-use association to better inform BC citizens of their options prior to disposing of their
electronics. This will be promoted on the EPSC and ESABC websites and will serve to
support their respective commitments to support the reuse industry in BC. E-SAFER BC
(Electronics Stewardship Association for Ethical Re-use BC) will be officially launched at the
Recycling Council of BC’s annual conference in June 2008.

EPSC was invited to the CFS National Meetings in Ottawa to present their current and
expected activities in each province to all licensees. The session was chaired by Mary-Em
who highlighted the program’s 14 year history of effectively promoting ethical re-use as the
preferred option, prior to recycling.

                    Youth Technician & Volunteer Participation

CFS-BC hosted 20 youth during 2007-08 for work experience training through HRSDC
funding. The students were employed for work terms ranging between 3 and 33 weeks.

Seventeen youth were hired as technicians. Their daily activities, skills and accomplishments
are listed below:
Activities Performed:    Repaired, refurbished, & upgraded computers, laptops, monitors
                          and printers,
                         Wiped computers systems clean of data,
                         Installed operating systems and new drivers for plug and play,
                         Prepared equipment for shipment to end-users,
                         Provided technical and mentorship support to volunteers and
                          highschool students.
Skills Achieved:         Technical (hardware, software, troubleshooting),
                         People Skills (communication, information management, problem-
                         Personal Management (attitude, responsibility, adaptability, safety,
                          and teamwork).
Accomplishments:         Gained valuable on-the-job work experience,
                         Learned about community-based organizations,
                         Increased awareness of environmental impacts of technology.

Three youth were also hired for warehouse duties. Their daily activities, skills and
accomplishments also listed below:

Activities Performed:        Received, counted and recorded donated equipment,
                             Maintained inventory tracker,
                             Prepared orders for delivery,
                             Inventoried and prepared e-waste by item,
                             Cleaned/organized 9000 sq/ft warehouse.
Skills Achieved:             Inventory awareness,
                             People Skills (communication, problem-solving),
                             Personal Management (attitude, responsibility, adaptability, safety)
Accomplishments:             Gained valuable on-the-job work experience,
                             Learned about community-based organizations,

A total of 58 high school students volunteered their time in the workshop for one week
each, for a total donation of 2,092 hours to the program via the Vancouver School Board’s
Career Preparations Trades and Technology stream. Students are partnered with a
technician and follow their duties and responsibilities in protecting donor information and
readying computers for classroom use. Since most students come from the Vancouver
school district, which receives 25% of our computer output each year; it is immensely
rewarding for the students to help prepare equipment which is likely to end up in one of
their schools!

Nine independent volunteers donated their time and skills to the workshop during the year
and provided 3,866 hours of service. We were pleased to nominate Vic Blatchford as our
volunteer of the year at the CFS National Meetings. Vic was a hands down choice due to his
14 year tenure as a volunteer with the program, his consistency and his ability work well with
the youth technicians and high-school students. Vic’s nomination was forwarded to his local
MP, Don Bell of North Vancouver, as well as to local media. Stories regarding Vic’s service
were published in the North Shore News and the Richmond Review.
                                 Revenue & Expenditures

          2007                                                  2008

 Assets                                                 Assets
 Total Assets                $       974,149            Total Assets                 $      1,124,987
 Liabilities                                            Liabilities
 Total Liabilities           $       553,026            Total Liabilities            $        651,614
 Revenue                                                Revenue
      Inventory Revenue $          1,115,615                  Inventory Revenue $           2,352,820
            Cash Revenue $           759,973                      Cash Revenue $              807,450
           Total Revenue $ 1,875,588                              Total Revenue $          3,160,270
 Expenditures                                           Expenditures
 Charitable expenditures $         1,053,133            Charitable expenditures $           2,291,433
      Other Expenditures $           841,465                  Other Expenditures $            638,616
       Total Expenditures $ 1,894,598                         Total Expenditures $         2,930,049
** As reported to Canada Revenue Agency Registered Charity Information Return (Form T3010)

Best regards,
Mary-Em Waddington
A/ Executive Director
May 30, 2008

Shared By: