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AGENDA FOR BOARD OF EDUCATION MEETING COMMUNITY HIGH SCHOOL DISTRICT #154 HELD AT THE HIGH SCHOOL AT 7:00 P.M. MONDAY, DECEMBER 15, 2008 A. Call to order B. Introduction of Guests C. Public Comments (3-5) minutes. D. Consent Agenda 1. Read and approve the minutes of the regular and executive session of the November 24, 2008 meeting. 2. Read and approve the financial obligations of the District and the Treasurers Report. 3. Recommend acceptance of the Kooi and Pingel Ed. Trust Summary for November 30, 2008. 4. Recommend accepting a donation of $713.00 from the Knights of Columbus for the Special Education Department. 5. Recommend appointing Susan McGuire, Bev Baser, Tammie Driver and Superintendent Dan Bertrand to provide and receive election materials to interested individuals. 6. Recommend approval of the job description for the Youth OutReach Coordinator who will be an independent contractor for the district. E. New Business 1. Presentation of Board of Education outstanding achievement awards to Scott Donley and Sarah Sprague. 2. Recommend the regular meeting be adjourned at 7:30 P.M. to convene the Truth in Taxation Public Hearing for the proposed Tax Year 2008 Property Tax Levy Increase for Marengo Community High School District #154. 3. Recommend to reconvene the regular Board of Education meeting at ___ PM. 4. Recommend approval of the Tax year 2008 Property Tax Levy increase as presented for the amount of $9,655,411 which represents a 51.9% increase (CPI=4.1%) over the previous tax year 2007, and a 4.37% increase for debt service over the previous tax year of 2007. 5. Recommend accepting the personnel report. 6. Recommend approval of the proposed changes to the course description book for 2009-2010 school year. 7. Recommend approval to offer summer school for driver's education, health, computer applications, Fresh Start Academy English and Math. 8. Recommend a motion to cancel the January 12th meeting and to change the January 26th meeting to January 20th. 9. Recommend approval of a Resolution Adopting Restatement and Amendment of Marengo Community High School District #154 403(b) Retirement Plan. 10. Recommend approval of the Memorandum of Understanding/Letter of Agreement with the McHenry County Health Department Family CARE. 11. Recommend approval of the District Improvement Plan (DIP). F. Executive Session to possibly discuss personnel, student discipline, real estate, Negotiations, litigation or other student matters. G. Recommend possible action as a result of executive session. H. Superintendent/Board Report I. Adjournment TO: All Board Members FROM: Dan Bertrand DATE: December 12, 2008 RE: Agenda Item D: Explanation of Consent Agenda Items 1. Read and approve the minutes of the regular and executive session of the November 24, 2008 meeting. 2. Read and approve the financial obligations of the District and the Treasurers Report. Since the bills are being paid early this month due to the Holiday there will be additional late bills to be approved which will be distributed at the meeting. #32- County Court Reporters- fee for transcript of grievance hearing. #51- Griebel Trucking Co.- fill dirt for the soccer fields. #144- Ventures for Excellence- teacher style profiler- on-line interview service. 3. Recommend acceptance of the Kooi and Pingel Ed. Trust Summary for November 30, 2008. 4. Recommend appointing Susan McGuire, Bev Baser, Tammie Driver and Superintendent Dan Bertrand to provide and receive election materials to interested individuals. This is a requirement as part of the election process that the Board authorizes the individuals who are responsible for the distribution and receipt of election materials. 5. Recommend accepting a donation of $713.00 from the Knights of Columbus for the Special Education Department. Annually the Knight of Columbus raise funds through their tootsie roll sales to assist individuals with mental disabilities. This year the funds will be used to provide instructional materials and incentives that improve the education and work related skills of our students enrolled in the functional life skills program. 6. Recommend approving the overnight trip request for the FFA and their sponsor, Beau Buchs to 2009 Made for Excellence Conference on January 23rd and 24th in Oak Brook. See the attached email. 7. Recommend accepting a donation of photography equipment valued at $15,540 from Eric Tannhauser. Mr. Tannhauser is a professional photographer who is moving to all digital photography. The donation of his equipment will enable us to offer the Photography class next year at minimal cost. If you have questions on any other items feel free to give me a call. Motion: To approve the consent agenda as presented. TO: All Board Members FROM: Dan Bertrand DATE: December 12, 2008 RE: Agenda Item E1: Presentation of Board of Education Certificate of Achievement Awards to Scott Donley and Sarah Sprague. I am recommending that the Board of Education present Certificate of Achievement Awards to Sarah Sprague and Scott Donley. Sarah finished in 23rd place out of 167 runners at the 2008 IHSA Class AA State Cross Country meet in Peoria. She ran a 6:10 pace with a finishing time of 18:28. She was also a member of the Cross Country All-State team. Scott Donley was selected to the Class 5A Football 2008 All-State Academic Team by the Illinois High School Football Coaches Association. To qualify for the honor a player must: Be a member of a varsity team. Be selected as a First Team All-conference Player. Have a cumulative GPA of 3.5 or better on a 4.0 system Motion: To present Board of Education certificates of Achievement Awards to Scott Donley and Sarah Sprague. TO: All Board Members FROM: Dan Bertrand DATE: December 12, 2008 RE: Agenda Item E 2: Truth in Taxation Public Hearing AGENDA FOR PUBLIC HEARING ON THE 2008 PROPERTY TAX LEVY I. Call the Public Hearing At this point we will now open the Public Hearing on the 2008 Property Tax Levy for Marengo Community High School District #154 II. Brief Overview of the Levy Brief overview of the Tax Extension and Levy Estimates. The Board will have the opportunity for any questions or comments about the levy. III. Public Comments We will invite public comments on the Proposed 2008 Tax Levy, keeping in mind the guidelines stated earlier in the meeting. IV. Close the Hearing The Public Hearing is now closed. TO: Board Members FROM: Dan Bertrand DATE: December 12, 2008 RE: Agenda Item E-4: Recommend approval of the Tax year 2008 Property Tax Levy increase as presented for the amount of $9,655,411 which represents a 51.9% increase (CPI=4.1%) over the previous tax year 2007, and a 4.37% increase for debt service over the previous tax year of 2007. The Tax Levy is the amount of money, by fund, the taxing body requests to operate for the following year. It has been the custom of the Board to ensure the District will receive the maximum property taxes allowed under the Property Tax Extension Limitation Law (PTELL or “Tax Cap”), and therefore as usual we will request amounts above what we believe will be the ultimate extension. This will push our levy above the 105% Truth-in-Taxation requirement, and thus require a Levy Hearing before the levy is finally adopted. Timetable By law the Board must adopt its levy and file it with the County Clerk by the last Tuesday in December (this year, December 30th). At the December 15th meeting, we will have our Truth in Taxation Hearing. Equalized Assessed Evaluation (EAV) The first levy step each year is to estimate the EAV, because final numbers will not be known until March or April. To begin, last years’ total value will increase in value, historically around 10%. Next, we estimate new property, which is not capped by the Tax Cap. Proposed 2005 2006 2007 2008 Actual Extension 5,548,301 5,949,958 6,238,897 6,617,466 CPI 3.3 3.4 2.5 4.1 EAV 365,370,089 408,326,676 438,311,724 456,208,351 New Property 13,132,441 9,355,786 8,254,538 6,764,321 Limiting rate 1.52% 1.46% 1.42% 1.4505% % Increase 7.01 5.77 4.43 5.64 Tax Cap Restrictions The Tax Cap restricts the increase in operating funds aggregate extension (the amount of money we get in property taxes except for Bond & Interest) to the Consumer Price Index (CPI) or 5%, or whichever is less. This year’s CPI is 4.1%, so the capped funds extension based on the prior year property value (EAV) is limited to an increase of last year’s aggregate extension ($6,356,836) times the CPI 4.1% or $6,617,466. Dividing the new estimated extension ($6,617,466) number by the TOTAL EAV ballooned at 115% ($456,208,351) will provide a Limiting Rate of (1.4505%) per $100 assessed value. The Tax Cap then actually reduces our legal rate ($1.89)to a limiting rate ($1.31), which controls the District’s extension regardless of the percent (balloon) used to increase the EAV. The final certified extension provided by the County is according to the Tax Cap statute, the CPI or 5%, whichever is lesser, benefiting the taxpayer. New Property New property is not subject to the tax cap for one year, so the Maximum Tax Rate is applied to the new property value. The total expected estimated aggregate levy for operating monies using a 15% balloon levy is $6,617,466. This provides an increase of 4.7% or $312,857 new dollars for fiscal year 2009. Aggregate Operating Levy 2009 Historically, as mentioned before, the district’s philosophy has been to ensure that we do not leave any potential tax money from new property untapped. Therefore, the EAV has been ballooned to 115% ($510,868330) over the prior year’s actual EAV ($444,233,330). Bond and Interest Levy (B & I) Although we do not include the B & I levy on our certificates, we do need to deal with it under Truth in Taxation. The actual B & I payments this year increase from $1,715,000 to $1,790,000. With the increases in EAV, the B & I tax rate could decrease this year. Under the balloon levy of 115% the rate could change from $.3861 to $.3504 ($-.0357 per $100 assessed value. The total tax rate will likely also reduce, a result of the Tax Cap. Effect of the Levy on Taxpayers I have prepared as part of the information attached, a table showing the effect of the expected levy on taxpayers for a variety of home values. Property taxes would actually decrease (exclusive of changes in an individual owner’s property assessment) $51.33 for a $100,000 home and $128.33 for a $250,000 home. Levy Distribution The first spreadsheet shows the steps of the Tax Cap Formula which determines the Limiting Rate. On the bottom of the same page is a comparison of the Levy EAV over the previous year and the estimated Limiting Rate, revenue and increase in extension. The second page shows the impact of the levy on various homeowners who have not had an increase in their EAV. TRUTH IN TAXATION RESOLUTION IN ACCORDANCE WITH P.A. 88-455 FOR THE TAX YEAR 2009 WHEREAS, The Truth in Taxation Act (ACT) requires that when the provisions of the ACT are applicable, the taxing district must determine not less than twenty (20) days prior to the official adoption of the aggregate levy of the district, the estimated amounts of taxes necessary to be levied for the year; and WHEREAS, when the estimated amounts of money necessary to be raised by taxation through the aggregate levy exceeds 105% of the amount of property taxes extended upon the final aggregate levy of the preceding year, public notice shall be given and a public hearing shall be held on the district's intent to adopt a tax levy in an amount which is more than 105% of said extension for the preceding year; and WHEREAS, the amount of property taxes extended upon the final aggregate levy or abated for the year 2007 was $6,356,836; and WHEREAS, it is hereby determined that the estimated aggregate levy for the year 2008 is $9,655,411. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of Education of Marengo Community School District Number 154, McHenry County, Illinois, as follows: Section 1. The statements set forth in the preamble hereto are true and correct. Section 2. The percentage increase of said aggregate levy estimated for the 2008 does exceed the taxes extended upon the final aggregate levy for the district in the year 2007 by 51.9 percent. Section 3. Public notice shall be given in The Northwest Herald, a newspaper of general circulation, and a public hearing shall be held, all in the manner and time prescribed in said notice, which notice shall be in the following form and shall be published not more than 14 days nor less than 7 days prior to the hearing date: Section 4. This resolution shall be in full force and effect forthwith upon its passage. Member ____ moved the foregoing resolution be adopted and Member _____ seconded the motion. Upon a roll call vote being taken on the motion, the Members voted as follows: AYE: NAY: The President declared the motion duly adopted. Date: December 15, 2008 STATE OF ILLINOIS) )SS COUNTY OF MCHENRY) SECRETARY’S CERTIFICATE I, Linda J. Dujmovich, the duly qualified and acting Secretary of the Board of Education of Marengo Community High School District #154, McHenry County, Illinois, do hereby certify that attached hereto is a true and correct copy of a Resolution entitled: RESOLUTION MAKING A DETERMINATION OF THE AMOUNTS ESTIMATED TO BE NECESSARY TO BE RAISED BY TAXATION Which Resolution was duly adopted by said Board of Education at a regular meeting held on the 15th day of December, 2008. I do further certify that a quorum of the Board of Education was present at said meeting, and that the Board of Education complied with all the requirements of the Illinois Open Meetings Act. IN WITNESS WHEREOF, I have hereunto set my hand this 15th day of December, 2008. _______________________________ Secretary, Board of Education Marengo Community High School District #154 NOTICE OF PROPOSED PROPERTY TAX INCREASE FOR MARENGO COMMUNITY HIGH SCHOOL DISTRICT NUMBER 154 I. A public hearing to approve a proposed property tax levy increase TO: for Marengo Community High School District Number 154, Board Members McHenry County, Illinois, for 2008 will be held on December 15, FROM: 2008 at 7:30 P.M. at Marengo Community High School, 110 Dan Bertrand Franks Road, in the Board of Education Conference Room. DATE: November 7, 2008 Any person desiring to appear at the public hearing and present testimony to the taxing district may contact Dr. Dan Bertrand, Superintendent, 110 Franks Road, Marengo, Illinois 60152 – Phone 815-568-6511. II. The corporate and special purpose property taxes extended or abated for 2007 were $6,356,836. The proposed corporate and special purpose property taxes to be levied for 2008 are $9,655,411. This represents a 51.9 percent increase over the previous year. III. The property taxes extended for debt service and public building commission leases for 2007were $1,715,000.00. The estimated property taxes to be levied for debt service and public building commission leases for 2008 are $1,790,000.00. This represents a four and thirty-seven hundreds percent (4.37%) increase over the previous year. IV. The total property taxes extended for 2007 were $6,356,836. The estimated total property taxes to be levied for 2008 are $9,655,411. This represents a 51.9 percent increase over the previous year. TO: All Board Members FROM: Dan Bertrand DATE: December 12, 2008 RE: Agenda Item E-5: Recommend accepting the personnel report. Mr. Shepard and Mrs. Nieves screened a number of candidates for Lisa Anderson’s six to eight week maternity leave position. They have recommended Jacqueline Moehling for the position and she began on December 10th. Jacqueline is a retired English teacher from the Woodstock School District. Kirstin Murphy, Science teacher, has requested a maternity leave beginning on or around February 16th to have her first child. She has submitted the attached letter requesting the remainder of the second semester off to care for her child. She is entitled to up to six week of maternity leave. Motion: To grant Kirstin Murphy a maternity leave beginning on or around February 16th, 2008. I am recommending Jack Lilley be hired as an independent contractor to serve in the capacity as the Youth OutReach Coordinator. The position is fully funded by the McHenry County Health Department Family CARE grant which we received. Motion: To hire Jack Lilley as an independent contractor to serve as a Youth OutReach Coordinator. Motion: To accept the personnel report as presented. TO: All Board Members FROM: Dan Bertrand DATE: December 12, 2008 RE: Agenda Item E-6: Recommend approval to the proposed changes to the 2009-2010 course description book. The Building Leadership Team (BLT) met this past Tuesday to consider the proposed changes to the 2009-2010 course description book and voted to support the following changes effective the 2009-2010 school year. The administration supports these recommendations. Motion: To approve the recommended changes to the high school course description book for 2009-2010. TO: All Board Members FROM: Dan Bertrand DATE: December 12, 2008 RE: Agenda Item E-7: Recommend approval to offer summer school for Driver's Education, Health, Computer Applications as well as the Fresh Start Academy for incoming freshman in English and Math. The high school administration is recommending offering the following classes during the summer of 2009. Drivers Education We are recommending offering two sections of summer classroom Driver’s Education as we have the last three years at a non-refundable cost of $25 per student. The offering of these classes is cost effective to the district and enables us to get students more Behind the Wheel instruction over the summer so they will get their driver's license closer to their birthday. There has been a law change which requires students to receive their Learner’s Permit at least nine months before getting their license. According to the ISBE we can count the student as enrolled once they have registered for the classroom portion of the instruction. Health and Computer Applications In an effort to open up more options in a freshman's class schedule the administration is recommending offering a summer Health and Computer Applications class. Each of these are 1/2 credit classes. If a student took both classes they would open up one period in their class schedule to take a study hall or another class. The current seven period schedule makes it very difficult to fit everything into their schedule especially for freshman interested in taking Band, Choir and/or Spanish. Freshman are required to take PE/Health, Math, English and must take Global Cultures and Computer Applications as either a freshman or sophomore. Fresh Start Freshman Academy The administration is recommending again offering the Fresh Start Academy for freshman students who may have academic difficulty. Student who have EXPLORE scores of 12 or below in Reading and 14 or below in Math will be “required” to participate. Those students who don’t may lose one semester of elective to take additional core classes. The attached page is a summary of the program, times, staffing cost, etc. Motion: To approve a summer school program in Drivers Education, Health, Computer Applications and the Fresh Start Freshmen Academy for freshman identified as at-risk in Reading and Math. . TO: All Board Members FROM: Dan Bertrand DATE: December 12, 2008 RE: Agenda Item E-8: Recommend a motion to cancel the January 12th meeting and to change the January 26th meeting to January 20th. After having reviewed potential agenda items for January, I am recommending that we cancel the January 12th meeting since it is so close as far as days of attendance to the Dec. 15th meeting. I am also recommending changing the January 26th meeting to January 20th. I would like to attend the MidWest Technology conference with Dave Engelbrecht on January 26th and 27th. Additionally, since we are paying bills early this month we could pay January’s bills and the December carryover bills one week earlier. Monday, January 19th is the Martin Luther King Holiday so I am recommending that the new meeting date be Tuesday, January 20th. Motion: To cancel the January 12th meeting and to change the January 26th meeting to January 20th. TO: All Board Members FROM: Dan Bertrand DATE: December 12, 2008 RE: Agenda Item E-9: Recommend approval of a Resolution Adopting Restatement and Amendment of Marengo Community High School District #154 403(b) Retirement Plan document. In order to complete the process of hiring Gatekeeper to serve as a third party administrator to manage our districts 403(b) program the Board needs to approve the attached Resolution or Policy Regarding Funding Vehicle(s)/Vendor(s) Selection and Deselection. There is also 51 page plan document which I have not enclosed in the packet but will have a few copies available at the meeting. Motion: To approve a Resolution Adopting Restatement and Amendment of Marengo Community High School District #154 403(b) Retirement Plan. TO: All Board Members FROM: Dan Bertrand DATE: December 12, 2008 RE: Agenda Item E-10: Recommend approval of a Resolution Adopting Recommend approval of the Memorandum of Understanding/Letter of Agreement with the McHenry County Health Department Family CARE. I notified the Board in November that we had been awarded a $35,000 grant from the McHenry County Health Department Family CARE. The grant is a federal grant which was awarded to McHenry County to significantly and positively impact the health and welfare of the youth of the county with serious emotional disorders. The grant focuses on developing a family driven, youth guided, and culturally competent Community of Care that will rely on the use of culturally sensitive practices, best practices and evaluation to prove it is effectively serving youth and their families. I have attached a copy of the grant to accompany the job description previously approved in the meeting as well as the hiring Jack Lilley for the position of Youth OutReach Coordinator. Motion: To approval of a Resolution Adopting Recommend approval of the Memorandum of Understanding/Letter of Agreement with the McHenry County Health Department Family CARE. TO: All Board Members FROM: Dan Bertrand DATE: December 12, 2008 RE: Agenda Item E-11: Recommend approval of the District Improvement Plan (DIP). At the last meeting, Julie Amendt gave a summary about the Response to Intervention (RtI) Initiative. We are required to submit our plan to the Illinois State Board of Education by January 1st. It is called a District Improvement Plan or DIP (another educational acronym). Although the plan does not have to be implemented until the 2009-2010 school year, we have already begun to do so. Motion: To approve the District Improvement Plan as presented. TO: All Board Members FROM: Dan Bertrand DATE: December 12, 2008 RE: Agenda Item F: Executive Session Student requests for early graduation. Personnel TO: All Board Members FROM: Dan Bertrand RE: Agenda Item H: Superintendent/Board Report Date: December 12, 2008 Zoning Hearings 1. Notice of Staff Platt Review Committee -Dept. of Planning and Development –Final Plat- The Hennings, Phase I East resub, Coral Township, Section 27, 124.51 acres, 107 lots Holiday Calendar With Christmas and New Years on Thursday this year, we do not anticipate anyone needing to contact the school on Friday of each week. I would like to give the ESP staff who generally would those days the day off as a non-vacation day. This includes Susan McGuire, Bev Baser, Deb Gorter and Nora Stauber as well as custodial and maintenance staff. School Calendar The attached memo/survey and sample calendar for 2008-2009 is being administered to the staff this week. The results will be compiled and a draft of a calendar presented to the MEA and board in the near future. State Farm Event R.J. Meyers, Social Studies teacher was selected to be the representative from McHenry County to attend an event in Springfield on Jan. 23-24 hosted by State Farm Insurance in recognition of the 200th anniversary of the birth of Abraham Lincoln with the debut of a PBS documentary about Lincoln sponsored by State Farm. McHenry County schools 2008-2009 enrollments National Career Readiness Certificate Each year as part of the PSAE test our students take the Reading for Information and Applied Mathematics Work Keys tests in addition to the ACT test and some state developed science test questions. Work Keys offers a third test called Locating Information. For each Work Keys test the students earn a score of up to Level 7. Work Keys has compiled a database of occupational profiles for thousands of jobs across the country. These profiles include skill levels need for each position which align with the score level of the Work Keys test. Based upon the student’s scores on all three tests they may receive one of three Career Readiness Certificates. The certificate provides employers and human resource professionals with a “score” which can be directly correlated to job requirements. By using the certificate as a screening tool, companies can gain a competitive edge and save money in training and retraining. We will be piloting administering the third, Locating Information, test this spring to be administered to ALL juniors on one of the late start school days. Students who earn an individual score of at least a Level 3 in each area will receive a Bronze Certificate. Those earning at least a level 4 in each area will receive a Silver Certificate and those who earn a Level 5 in each area will receive a Gold Certificate. There is a cost of $5 per student for the test which is being partially funded by the McHenry County Cooperative for Employment Education (MCCEE). We hope that the administration of this third test will be an incentive to our students to do their best on each of the tests since the Math Applications and Reading for Information test scores make up 50% of the PSAE math and reading scores. Additionally, it will be a benefit to our students and employers in our area in acquiring jobs and hiring employees. Article from Doug Reeves- “Ten things you can do to improve student achievement.” SEDOM Board Briefs- see attached. IMRF Memo-on current financial status and the potential impact on our IMRF costs. Filing of Election Petitions can be done between January 20th and the 26th. Clergy meeting- A meeting was held with all Marengo-Union area clergy invited and representatives of 8 churches including 12 individuals joined representatives from each of the school districts for a wonderful lunch meeting hosted by Mrs. Sager’s foods classes on Thursday, December 11, 2008. REMINDER: Bring handouts from the Tri-conference. They will be copied and shared. Upcoming Dates: Dec. 18 – Semester Exams – Dismissal 3:00 PM Dec. 19 – Semester Exams – Dismissal 3:00 PM Dec. 19 – End of Semester 1 and grading period Dec. 22-Jan. 2 – Holiday Break Dec. 22, 23, 26, 27 – Nichols Holiday Tourney Jan. 5 – Students Return to School Jan. 19 – Martin Luther King’s Birthday-No School
"AGENDA FOR BOARD OF EDUCATION MEETING"