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					                                          Technical Bulletin Summary

                                                                                                                        11-5-07
                                                                                                                  (Rev. ______)

Number   General Subject   Specific Subject Name     Date      Brief Description          Unit Issuing/Contact Name &
         Name                                        Issued                               Number
         Introduction      Introduction to NCDOT     11-5-07   History and Narrative of   Project Services/Norma Smith
                           Technical Bulletins                 Technical Bulletins        919-250-4124
                           Supported by Project
                           Services
         Template          Template for Developing   11-5-07   Instructions and format    Project Services/Norma Smith
                           TBs and Form for                    for developing TBs, and    919-250-4124
                           Approval                            the Approval Process
         Flowchart         TB Flowchart              11-5-07   Flowchart of TB Process    Project Services/Norma Smith
                                                                                          919-250-4124
         Review Form       TB Review Form            11-5-07   Form for review by         Project Services/Norma Smith
                                                               various reviewers          919-250-4124
2007-1   Developing        Guidelines for Writing    11-5-07   First TB Distribution –    Project Services/Norma Smith
         Bulletins         Technical Bulletins                 Instructions for           919-250-4124
                                                               developing subsequent
                                                               TBs
2007-2   To Be Assigned
2007-3   To Be Assigned
Technical Bulletin Flowchart




                                      ORIGINATE TB


                  Denied


                                       SUPERVISOR


                                           Approved




                  Denied
                                      APPROPRIATE
                                       COMMITTEE




                                           Approved




                                                                      Denied
                  Denied       LEADERSHIP              PROJECT
                                  TEAM                 SERVICES


                                Approved                Approved by
                                                           Both



                                                      ADD NUMBER
                                                      & DISTRIBUTE



                                                                               Revised 11/13/07
   INTRODUCTION TO NCDOT TECHNICAL BULLETIN SUPPORTED BY PROJECT SERVICES

                                                                                  Date: November 5, 2007
                                                                                           (Rev. ______)


The Department will issue Technical Bulletins to disseminate information of a technical nature
that does not have a place in the Specifications or Standards. This means of delivery will result
in a more timely distribution of knowledge for those affected.

The primary purpose of a Technical Bulletin will be used to explain any new Special Provision,
Details, or Inspection issue as it relates to new or unique processes. The audience for the TB
may include Designers, Inspectors, Residents, Materials and Tests personnel, PEFs, FHWA and
bidders preparing their bid. The Technical Bulletin, Special Provisions and Details will be
issued simultaneously with the Letting to assure the bidders have the most up to date information
by which to bid.

A secondary purpose of the Technical Bulletin will be to issue what was previously distributed
as Construction Bulletins. CBs were developed and distributed by the NCDOT Construction
Unit to “clarify, discuss, interpret and provide guidance for contract administration issues related
to NCDOT construction contracts”. The current Construction Bulletins will remain on the
Construction Unit’s website and will not be converted to TBs at this time.

WRITING THE TB

The template and instructions will be available on the Project Letting page
http://www.ncdot.org/doh/preconstruct/ps/contracts/letting.html.     The writer must use the
template and formatting explained in the TB 2007-01 Guidelines to Writing Technical Bulletins.
The Project Services Office will assign the TB number prior to distribution.

It is important to reiterate that the proficient or expert person for the unique or new process must
write the Bulletin. If training is offered in conjunction with the Technical Bulletin, there should
be a lesson plan in place before the TB is distributed. The lesson plan and training will be the
responsibility of the issuing unit also. Writing the bulletin and developing training will not be
assigned to Project Services unless it is a contract administration issue.

REVIEWING THE TB

After the TB has been written, reviewed and approved by the writer’s supervisor, the TB must be
taken to the appropriate Technical Committee, with copies to the other two Committees.

There are three technical committees that will review the TB prior to its distribution. They are
as follows:
Introduction to NCDOT Technical Bulletins
November 5, 2007
Page 2

          The Bridge Team: The Chair is Greg Perfetti. The Team is comprised of engineers from
          various design offices, Construction Unit and field offices. Their emphases are structure-
          related issues.

          The Implementation Committee: The Co-Chairs are Jay Bennett and Rodger Rochelle.
          The Committee is comprised of engineers from the design sections, Construction Unit
          and field offices. Their main focus is Specifications and Standards relating to design
          issues.

          The Pavement Technical Committee: The Chair is Judith Corley-Lay. The Committee is
          comprised of engineers from the design units, Construction Unit and field offices. Their
          focus is on new and innovative ideas as they pertain to asphalt and concrete pavements.

After the presentation to the appropriate committee, the Chair of the lead Technical Committee
may assign a more thorough review to at least two members of the Technical Committee. Those
members must complete the TB Review Form and give it back to the Chair within the Chair’s
stated deadline. If the Committee is not scheduled to meet on a date that would be timely in
reviewing this draft TB, the Chair may send it via e-mail for comments to the appropriate
committee members. The other committees may make comments if deemed appropriate by the
Chair of those Committees.

After the TB has been approved by the lead Technical Committee, send a copy of the TB and TB
Review forms to the Leadership Team, and to Project Services, Attn: Contract Officer for a final
review, approval and distribution. See flowchart for details.

SUBMITTAL TO THE PROJECT SERVICES UNIT

The TB and accompanying review forms must be submitted at least 20 weeks prior to the project
let in which it will be used.

DISTRIBUTION OF INITIAL TB TO NCDOT PERSONNEL

The initial TB-2007-01 Guidelines to Writing Technical Bulletins will be distributed in paper
format within a 3 ring binder to NCDOT personnel. The 3 ring binder will have dividers
matching the sections of the Specifications Book. (Example: Tab 6 will be Asphalt Pavements.)
Subsequent distributions will be sent via electronic copy to each Division to specific contact
persons. That person will be responsible for all distribution within that division. The end user
will be responsible for updating their 3 ring binder.

GENERAL DISTRIBUTION OF TBS

TBs will be placed on the Project Services website, as they become available.

FILING, SUPERSEDING, OR CANCELING TBS

The following defines the classification of distributed TB.
Introduction to NCDOT Technical Bulletins
11-5-07
Page 3



Filed:             TBs that will be dynamic or will provide information over a long period of time
Supersede:         For those TBs that will updated, revise the original TB and reissue instead of
                   issuing numerous TBs on one subject. Add a revision date just after the initial
                   date. This action will reduce the chance of issuing conflicting information and
                   will keep the TBs dynamic.
Cancelled:         TBs that are no longer providing useful information. This will be done on an
                   annual basis and a notice will be sent out stating the TBs that are to be removed
                   from the binder.

ADDITIONAL HELP

For additional information on the process, formatting or distribution, contact Norma Smith,
Specifications Engineer at nsmith@dot.state.nc.us, or call 919-250-4124.

                                                  END
Author-add current date here; each time it is revised,
add new current date.                                                                 Project Services will add number


          MM-DD-YYYY (Rev. ______)                                                                                 TB-2007-000
                                                                                General Subject: Technical Bulletin Template
                                          Template-Enter New Title Here

         Introduction                                                       Design Features of New or Unique
                                                                            Process
         For simplicity, enter new text for new TB
         into this TB and delete unnecessary                                What is new or unique to this process will
         headings/sections.                                                 be explained here.

         Background and Definition                                          Materials

         Use this area to describe what precipitated                        Materials needed and references will be
         the need for a Technical Bulletin (TB). New                        shown here.
         or unique processes are defined as
         construction     materials,    methods    or                       Construction Methods
         procedures that are new to the location
         (State, Division Office) in which they are                         Explain new              or   unique     construction
         being used.      This includes changes to                          methods.
         existing    design    standards,    standard
         specifications and standard drawings. Use                          Measurement and Payment If Needed
         this area to describe what precipitated the
         need for a Technical Bulletin (TB).                                Not be needed if there are no unusual or new
                                                                            measurement and payments.          If used,
         Problem Statement                                                  explain in detail any specific measurement
                                                                            or payment criteria.
         Need for a TB and identify the audience.
         (list audience).                                                   Inspection Details/Checklist

         Description of New or Unique Process                               Use this section to describe in detail any
                                                                            new or unusual inspection techniques or
         Narrative of process that is new or unique.                        processes.

         Use of New or Unique Process                                       Comments

         The TB will be used when a new or unique                           TBs are not and should not be viewed as
         process has been developed and Special                             substitutes     for    special     provisions,
         Provisions or Special Details need more                            specifications, details or standards. They
         explanation.                                                       should be viewed as complimentary only. to
                                                                            them. It should also be noted that the target
                                                                            audiences for TBs are not technical experts
                                                                            for the new or unique process and the
                                                                            bulletins should be written as such.

         This Bulletin is for informational purposes only and DOES NOT replace the Specifications.
         11-5-07 (Rev. ____)
TB-2007-TEMPLATE
11-5-07
Page 2

Generally, the TB should not exceed 2
pages, front and back. This is to assure
that the targeted audience will read the TB
in full.

Subject References

List any references here.

Keywords

List keywords that may be used in a search.

Standard Details

List here with links if available

Specifications or Special Provision

List here with links if available

Filing and Disposition of TB

List where this TB should be filed in binder,
example Section 6 Asphalt.            Provide                      Obtain more Information
reference divider with initial distribution of
TB-1.                                                              List by Unit Head and Technical Section,
                                                                   add website if appropriate.
Supersedes Dates
                                                                   Attachments:
Before a TB is written, it should be
researched for similar Bulletins.          If a                    Technical Bulletin Review Form
Bulletin needs to be updated, begin with the                       Flowchart
original distributed version and revise it.
Add the revision date after the initial date.                      If columns are not shown here:
                                                                   Type in text here:
Review carefully to assure there are no                            Go to Format
conflicts between the new and existing                             Go to Columns
Bulletins.                                                         Click on 2
                                                                   And check “line between”
If there is a limited time that this bulletin                      Click OK
should be active, list superceded date here.
Example: Limited supply of product during
the summer season of 2008.
                                                                                            END


This Bulletin is for informational purposes only and DOES NOT replace the Specifications.
11-5-07 (Rev. ____)
 11-05-2007 ( Rev. _____)                                                                              TB-2007-1
                                                                               General Subject: Developing Bulletins
                          Guidelines for Writing Technical Bulletins

Introduction
                                                                   for the new or unique process and the TBs
                                                                   should be written as such.
The Department will issue Technical
Bulletins (TBs) to disseminate information                         This TB is a resource for the writers of the
of a technical nature that does not have a                         TB, who are the experts, and are proficient
place in the Specifications or Standards.                          with the new or unique process. The TBs
                                                                   should be written at no more than a 12th
Background and Definition                                          grade comprehension level. To check the
                                                                   readability statistics, go to Tools, then
A Technical Bulletin (TB) will be used to                          Options, click on the Tab for Spelling &
explain any new Special Provision, Details,                        Grammar and check the box for the
or Inspection issue as it relates to new or                        readability statistics, then click OK. After
unique processes. The audience for the TB                          completing a spell check, the readability
may     include    Designers,     Inspectors,                      statistics will show on the screen.
Residents, Materials and Tests personnel,
PEFs, FHWA and bidders preparing their                             Description of New or Unique Process
bid.    The Technical Bulletin, Special
Provisions and Details will be issued                              The template for developing a TB will be
simultaneously with the letting to assure the                      available on the Project Letting page
bidders have the most up to date information                       http://www.ncdot.org/doh/preconstruct/ps/co
by which to bid.                                                   ntracts/letting.html. The writer must use the
                                                                   template provided and process explained in
In the past, Construction Bulletins have been                      this TB. The Project Services Office will
issued by the NCDOT Construction Unit to                           assign the TB number prior to distribution.
“clarify, discuss, interpret and provide                           The writer may use their initials in the place
guidance for contract administration issues                        of the number for the draft TB.
related to NCDOT construction contracts”.
However, Construction Bulletins will no                            It is important to reiterate that the proficient
longer be issued. If the need arises for that                      or expert person for the unique or new
information, it will be handled as a TB. The                       process must write the TB. If training is
current Construction Bulletins will remain                         offered in conjunction with the TB, there
on the Construction Unit’s website and will                        must be a lesson plan in place before the TB
not be converted to TBs at this time.                              is distributed. The lesson plan and training
                                                                   will be the responsibility of the issuing unit
Problem Statement                                                  also.

It should be recognized that the target                            Writing the TB and developing training will
audiences for TBs are not technical experts                        not be assigned to Project Services unless it
                                                                   is a contract administration issue.
This Bulletin is for informational purposes only and DOES NOT replace the Specifications.
11-5-07 (Rev. ____)
TB-2007-1 Guidelines for Developing Technical Bulletins



Use of New or Unique Process                                       members of the Technical Committee.
                                                                   Those members must complete the TB
This TB will be used when a new or unique                          Review Form and give it back to the Chair
process has been developed and Special                             within the stated deadline of the Chair. If
Provisions or Special Details need more                            the Committee is not scheduled to meet at an
explanation.                                                       opportune time to review the draft TB, the
                                                                   Chair may send it via e-mail for comments
Inspection Details/Checklist                                       to the appropriate committee members. The
                                                                   other committees may make comments if
There are three technical committees that                          deemed appropriate by the Chair of those
will be responsible for reviewing all TBs                          committees.
prior to its distribution. One committee will
take the lead in the review, depending on the                      After the TB has been approved by the
subject. They are as follows:                                      appropriate Technical Committee, send a
                                                                   copy of the TB and TB Review Forms to the
          The Bridge Team: The Chair is Greg                       Leadership        Team         for       their
          Perfetti. The Team is comprised of                       information/approval, and to the Project
          engineers from various design and                        Services Unit, Attn: Contract Officer for a
          field offices. Their emphases are                        final review, approval and distribution.
          structure-related issues.
                                                                   The TB and accompanying Review Forms
          The Implementation Committee: The                        must be submitted at least 20 weeks prior to
          Co-Chairs are Jay Bennett and                            the project let in which it will be used. This
          Rodger Rochelle. The Committee is                        will allow time for the TB to be distributed
          comprised of engineers from the                          for use by the bidders in preparing their bid.
          various design and field offices.
          Their focus is Specifications and                        Comments
          Standards relating to design issues.
                                                                   Before a TB is written, it should be
          The Pavement Technical Committee:                        researched for similar TBs.            Review
          The Chair is Judith Corley-Lay. The                      carefully after writing to assure there are no
          Committee is comprised of engineers                      conflicts between the new and existing TBs.
          from the design units, construction
          unit and field offices. Their focus is                   If a TB requires updating, begin with the
          on asphalt and concrete pavements.                       original distributed version and revise it.
                                                                   Add the revision date after the initial date on
After the TB has been written, reviewed and                        the letterhead.
approved by the writer’s supervisor, the TB
must be taken to the appropriate Technical                         Generally, the TB should not exceed 2
Committee, with copies to the other two                            pages, front and back. This is our goal to
Committees.                                                        assure that the targeted audience will read
                                                                   the TB in full.
After the presentation to the appropriate
committee, the Chair of that Technical                             TBs are not and should not be viewed as
Committee may assign a more thorough                               substitutes  for   special   provisions,
review of the proposed TB to at least two

This Bulletin is for informational purposes only and DOES NOT replace the Specifications.
11-5-07 (Rev. ____)
TB-2007-1 Guidelines for Developing Technical Bulletins



specifications, details or standards. They                                           the initial date. This action
should be viewed as complimentary only.                                              will reduce the chance of
                                                                                     issuing conflicting information
Filing and Disposition of TBs                                                        and will keep the TBs
                                                                                     dynamic. Project Services will
This initial TB will be distributed                                                  keep copies of all the originals.
electronically, and it will be distributed in                                        TB-2007-01 will be updated as
paper format within a 3 ring binder to                                               questions and comments are
NCDOT personnel. The 3 ring binder will                                              received.
have dividers matching the sections of the                         Cancel            TBs that are no longer
Specifications Book. (Example: Tab 6 will                                            providing useful information.
be Asphalt Pavements.)             Subsequent
distributions will be sent via electronic copy                     Keywords
to each Division to a specific contact person.
That person will be responsible for all                            Technical Bulletin
distribution within that division. The end                         Guide
user will be responsible for updating the 3                        Instructions for Writing Technical Bulletins
ring binder.
                                                                   Filing and Disposition of TB
TBs will be reviewed on an annual basis to
determine if they continue to be a useful                          This TB should be filed in binder, under Tab
document. If there are any that should be                          no. 1.
cancelled, a notice will be distributed with
an effective date, listing the TBs that are to                     Obtain More Information
be removed from the binder.
                                                                   R.A. Garris PE, State Contract Officer
TB-2007-1 will be reviewed and updated                             919-250-4124
periodically as questions and comments are                         mailto:rgarris@dot.state.nc.us
received.
                                                                   Website:
TBs will be determined by the following                            http://www.ncdot.org/doh/preconstruct/ps/co
definitions:                                                       ntracts/default.html

Filed             TBs that will be dynamic or                      Attachment:
                  will provide information over a
                  long period of time                              Technical Bulletin Review Form
Supersede         For those TBs that will be                       Flowchart
                  updated, revise the original TB
                  and reissue instead of issuing                                            END
                  numerous TBs on one subject.
                  Add a revision date just after




This Bulletin is for informational purposes only and DOES NOT replace the Specifications.
11-5-07 (Rev. ____)
TB-2007-1 Guidelines for Developing Technical Bulletins




                                      Technical Bulletin Review Form
                      (2-SUBMITTALS FOR COMMENTS ARE MANDATORY)

Technical Committee Reviewing TB ________________________________
                          *(Send to Chair of Pavement Management, Bridge Team, Implementation)/(Contract Officer)


Reviewer’s Signature _____________________________ Date _________

Publication of Technical Bulletin Recommendation (check one):

      Acceptable
      Acceptable with revision
      Unacceptable

Address the following areas:

(1)       Does the manuscript present significant new or unique information that would benefit
          from the Technical Bulletin and training?
                 Provide general comments and suggestions regarding significance or merit of
                 writing a technical bulletin relating to the new or unique process.

                    Identify any part of the manuscript that the author should clarify, expand or make
                    concise.

                    Are the author’s instructions and narratives logically and clearly stated?

                    Which sections of the manuscript should be omitted or condensed?

(2)       Review tables and illustrations for irrelevant or unnecessary data.
                Which tables, illustrations, or details should be omitted? Combined?

(3)       Provide comment on relevance of training in this new process or unique process.
                 If training is recommended, has a lesson plan been prepared?

(4)       Should the number of references be reduced? Expanded?
                 Is the manuscript free of conflicts with other documents, such as the Standards,
                 Details, Provisions, and Specifications Book?

(5)       Are the main points of the manuscript clear to one not in the author’s field of expertise?

                       *Two reviews for comments are necessary prior to publication.


Send copy of proposed TB and Review Forms to Leadership Team after approvals obtained
AND send copy of proposed TB and Review Forms to Project Services, Attn: R.A. Garris PE.

                                                                                                               Review Form No. (1) (2)
                                                                                                                    Circle correct number

				
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