Docstoc

CITY OF BAYSWATER AGENDA - PDF

Document Sample
CITY OF BAYSWATER AGENDA - PDF Powered By Docstoc
					CITY OF BAYSWATER


     AGENDA

     FOR THE


 ORDINARY MEETING


    OF COUNCIL


    19 April 2011
ORDINARY COUNCIL MEETING AGENDA                                                                         19 APRIL 2011


                                  TABLE OF CONTENTS

ITEM                                               SUBJECT                                                     PAGE NO



1      OFFICIAL OPENING .............................................................................................1


2      RECORD OF ATTENDANCE, APOLOGIES, ABSENCE AND LEAVE
       OF ABSENCE (PREVIOUSLY APPROVED)......................................................1

       2.1              Attendance, Apologies and Absence                                                                     1

       2.2              Leave of Absence (Previously Approved)                                                                1


3      PUBLIC QUESTION TIME ...................................................................................2


4      APPLICATIONS FOR LEAVE OF ABSENCE ...................................................2


5      CONFIRMATION OF MINUTES .........................................................................2

       5.1              Ordinary Meeting : 29 March 2011                                                                      2

       5.2              Special Meeting : 7 April 2011                                                                        2


6      DISCLOSURE OF INTEREST SUMMARY ........................................................3

       6.1              Disclosures at Planning and Development Services &
                        Administration and Community Services Committee                                                       3

       6.2              Disclosures at Technical Services and Finance & Personnel
                        Committee                                                                                             3

       6.3              Disclosures at Ordinary Council Meeting                                                               4


7      URGENT BUSINESS...............................................................................................4


8      PETITIONS...............................................................................................................4


9      MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN .................4


10     NOTICE OF MOTION FOR CONSIDERATION AT THE FOLLOWING
       MEETING IF GIVEN DURING THE MEETING...............................................4

                                                       Page i
ORDINARY COUNCIL MEETING AGENDA                                     19 APRIL 2011

11    BUSINESS - PLANNING AND DEVELOPMENT SERVICES &
      ADMINISTRATION AND COMMUNITY SERVICES COMMITTEE ...........5

      11.1      Planning and Development Services                              11

      11.1.1    Council Ratification of Planning Determinations under
                Delegated Authority                                            11

      11.1.2    Subdivision and Amalgamation Responses under Delegated
                Authority                                                      12

      11.1.3    Building Licences Issued under City’s Policy for Single
                Residential Development                                        13

      11.1.4    Proposed Two (2) Lot Survey Strata Subdivision                 14
                Location:  Lot 374, No. 13 Dorking Place, Morley

      11.1.5    Proposed Four (4) Grouped Dwellings                            18
                Location:  Lot 170, No. 8 Ferguson Street, Maylands

      11.1.6    Proposed Home Improvement Store                              30
                Location:  Lots 104 & 106, No's 239-253 Collier Road, Bayswater

      11.1.7    Proposed Signage                                              41
                Location:   Lots 4 and 201, Nos. 370 and 374-376 Guildford Road,
                            Bayswater

      11.1.8    Final Adoption of the ‘Car Parking in the Town Planning
                Scheme No. 24 Area’ Policy                                     46

      11.1.9    Final Adoption of the Cash in Lieu of Car Parking Policy       50

      11.1.10   Amendment No. 8 to Town Planning Scheme No. 23                 64

      11.1.11   Amendment No. 49 to Town Planning Scheme No. 24                71

      11.1.12   Draft Local Housing Strategy - Adoption for Advertising        74

      11.1.13   Implementation of Development Assessment Panels                81

      11.2      Administration and Community Services                          87

      11.2.1    City of Bayswater Rangers Services Report – March 2011         87

      11.2.2    NADA Act-Belong-Commit Avon Descent Sponsorship 2011           89
                ABSOLUTE MAJORITY REQUIRED.

      11.2.3    City of Bayswater 2010 Art Awards Event Debrief                91

      11.2.4    City of Bayswater 2011 Dance Festival Debrief                  93
                ABSOLUTE MAJORITY REQUIRED.



                                   Page ii
ORDINARY COUNCIL MEETING AGENDA                                                                   19 APRIL 2011


      11.2.5          Waltham Reserve Lighting                                                                       96

      11.2.6          Neighbourhood Watch Request - Use of Facility                                                106
                      Location:  Brand Place

      11.2.7          Lease and User/Licence Agreements - Community Groups and
                      Sporting Clubs                                           110

      11.2.8          Review of Policy - EO-P22 - Conference/Seminar Attendance –
                      Elected Members and Policy EO-P05 - Travel and
                      Accommodation                                               114


12    BUSINESS - TECHNICAL SERVICES & FINANCE AND PERSONNEL
      COMMITTEE.......................................................................................................119

      12.1            Technical Services                                                                           123

      12.1.1          Donation Bin Site - Crimea Park, Morley                                                      123

      12.1.2          Traffic Management – Walter Road/Embleton Avenue                                             125

      12.1.3          International Public Works Conference 2011                                                   128

      12.1.4          Budget Amendment - Replace Irrigation System - Mills Avenue
                      Reserve                                                     129
                      ABSOLUTE MAJORITY REQUIRED.

      12.1.5          Removal of Moreton Bay Fig Tree                                                              131
                      Location:   37 Newell Way, Noranda

      12.1.6          Bayswater Brook Working Group                                                                132

      12.2            Finance & Personnel                                                                          137

      12.2.1          Financial Reports for the Period 1 July 2010 to 31 March 2011 137

      12.2.2          Accounts Payable as at 12 April 2011                                                         162

      12.2.3          Investment Portfolio as at 31 March 2011                                                     165

      12.2.4          Donation - Fresh Start                                                                       169

      12.2.5          Donation - Bryn Nightingale - Gridiron World Cup, Austria                                    171

      12.2.6          Appointment of Member to COB Child Care Centre
                      Management Committee                                                                         172
                      ABSOLUTE MAJORITY REQUIRED.




                                                  Page iii
ORDINARY COUNCIL MEETING AGENDA                                 19 APRIL 2011



13    REPORTS OF MANAGEMENT/ADVISORY COMMITTEES ....................177

      13.1     Heritage Development Advisory Committee                    177

      13.1.1   Proposed Single Storey Single House                        177
               Location:   Lot. 30, No. 81 Crawford Road, Maylands

      13.1.2   Heritage Grants Update                                     181

      13.2     Security Watch Advisory Committee                          184

      13.2.1   Police Crime Statistics – March 2011                       184

      13.2.2   Security Watch Status Report – March 2011                  186

      13.2.3   Security Risk Assessment - Halliday Park                   188

      13.2.4   Graffiti Status Report – February 2011                     189

      13.3     Roadwise Advisory Committee                                192

      13.3.1   Regional Blessing of the Roads Event 2011                  192

      13.3.2   WALGA Speed Enforcement Management Project                 194

      13.3.3   Report from City of Bayswater RoadWise Support Officer     197

      13.3.4   WALGA RoadWise Report                                      199

      13.3.5   RoadWise Regional Round-Up                                 200

      13.4     Skatepark Management Committee                             201

      13.4.1   Debrief Report for Crimea 2010 Skate Event and Boomshanka
               2011                                                      201
               Location:   Wotton Skatepark and Crimea Skatepark

      13.4.2   Proposed Lightning Park BMX Facility                       205
               Location:   Lightning Park

      13.4.3   Skate Paths                                                209

      13.4.4   Budgeting Requirements                                     211
               ABSOLUTE MAJORITY REQUIRED.

      13.4.5   Skatepark Management Committee - Terms of Reference        212

      13.5     YMCA Management Advisory Committee                         213

      13.5.1   Financial / Managers Reports for the Morley Sport and
               Recreation Centre (February 2011)                          213

                                  Page iv
ORDINARY COUNCIL MEETING AGENDA                                                                       19 APRIL 2011

14    MAYOR’S REPORT............................................................................................224


15    AFFIXING OF COMMON SEAL ......................................................................225

      15.1             Authorisation for Affixing of the Common Seal                                                    225


16    DISCUSSION OF MATTERS BEHIND CLOSED DOORS ...........................226

      16.1             Planning and Development Services                                                                226

      16.1.1           Status Report - Planning Complaints / Zoning Breaches                                            226

      16.1.2           Business Plan for Disposition of Property by Sale            227
                       Location:    Lots 346 and 347 Woollcott Avenue, Henley Brook

      16.2             Administration and Community Services                                                            228

      16.2.1           Generations Centre Family House Community Youth Project                                          228

      16.3             Technical Services                                                                               229

      16.3.1           Bollards on Verge                                                                                229

      16.4             Finance & Personnel                                                                              230

      16.4.1           Further Legal Action - Property 15124                                                            230
                       ABSOLUTE MAJORITY REQUIRED.

      16.4.2           Further Legal Action - Property 1153851                                                          231
                       ABSOLUTE MAJORITY REQUIRED.

      16.4.3           Collection of Outstanding Rates and Charges                                                      232
                       ABSOLUTE MAJORITY REQUIRED.

      16.5             Reports of Management/Advisory Committees                                                        233


17    CLOSURE .............................................................................................................234




                                                     Page v
ORDINARY COUNCIL MEETING AGENDA                                              19 APRIL 2011



                                 CITY OF BAYSWATER


Dear Members

I have the pleasure in advising that the next meeting of the Bayswater City Council will take
place in the Council Chambers, City of Bayswater Civic Centre, 61 Broun Avenue, Morley on
Tuesday, 19 April 2011 commencing at 7:00 pm.

(A meal will be served at 6.15pm)

Yours sincerely




FRANCESCA LEFANTE
CHIEF EXECUTIVE OFFICER

15 April 2011




                                       AGENDA


1          OFFICIAL OPENING


2          RECORD OF ATTENDANCE, APOLOGIES, ABSENCE AND LEAVE OF
           ABSENCE (PREVIOUSLY APPROVED)


2.1        Attendance, Apologies and Absence



2.2        Leave of Absence (Previously Approved)


Cr Graham Pittaway           from 1 May 2011 to 15 May 2011 inclusive;
Cr Michael Sabatino          from 3 April 2011 to 22 April 2011 inclusive;
Cr Alan Radford              from 15 April 2011 to 15 May 2011 inclusive;
Cr Marlene Robinson          from 1 May 2011 to 15 May 2011 inclusive;
Cr Sonia Turkington          from 1 May 2011 to 5 May 2011 inclusive;
Cr Sylvan Albert             from 1 May 2011 to 5 May 2011 inclusive; and
Cr Barry McKenna             from 30 April 2011 to 5 May 2011 inclusive.


                                           Page 1
ORDINARY COUNCIL MEETING AGENDA                                          19 APRIL 2011




3          PUBLIC QUESTION TIME

In accordance with Section 5.24 of the Local Government Act 1995, time is allocated for
questions to be raised by members of the public.




4          APPLICATIONS FOR LEAVE OF ABSENCE




5          CONFIRMATION OF MINUTES

5.1        Ordinary Meeting : 29 March 2011

The Minutes of the Ordinary Meeting of Council held on Tuesday, 29 March 2011 which
have been distributed, are to be presented for confirmation as a true and correct record.

Moved:                                      Seconded:

5.2        Special Meeting : 7 April 2011

The Minutes of the Special Meeting of Council held on Thursday, 7 April 2011 which have
been distributed, are to be presented for confirmation as a true and correct record.

Moved:                                      Seconded:




                                         Page 2
ORDINARY COUNCIL MEETING AGENDA                                                19 APRIL 2011


6             DISCLOSURE OF INTEREST SUMMARY

6.1           Disclosures at Planning and Development Services & Administration and
              Community Services Committee

In accordance with Section 5.60A and 5.65 of the Local Government Act 1995 the following
disclosures of financial interest were made at the meeting:-

       Date                 Name                              Item No.
 11 April 2011       Cr Sylvan Albert    Item 1.9 - Final Adoption of the Cash in Lieu of Car
                                         Parking Policy
 11 April 2011       Cr Sylvan Albert    Item 1.8 - Final Adoption of the ‘Car Parking in the
                                         Town Planning Scheme No. 24 Area’ Policy
 11 April 2011       Cr Barry McKenna    Item 3.1.1 - Planning Complaints and Zoning
                                         Breaches
In accordance with Section 5.60B and 5.65 of the Local Government Act 1995 the following
disclosures of proximity interest were made at the meeting:-

Nil.

In accordance with Clause 34C of the Local Government (Administration) Regulations 1996
the following disclosure of interests affecting impartiality were made at the meeting:-

Nil.

6.2           Disclosures at Technical Services and Finance & Personnel Committee

In accordance with Section 5.60A and 5.65 of the Local Government Act 1995 the following
disclosures of financial interest were made at the meeting:-

Nil.

In accordance with Section 5.60B and 5.65 of the Local Government Act 1995 the following
disclosures of proximity interest were made at the meeting:-

Nil.

In accordance with Clause 34C of the Local Government (Administration) Regulations 1996
the following disclosure of interests affecting impartiality were made at the meeting:-

Nil.




                                          Page 3
ORDINARY COUNCIL MEETING AGENDA                                         19 APRIL 2011


6.3           Disclosures at Ordinary Council Meeting
In accordance with Section 5.60A and 5.65 of the Local Government Act 1995 the following
disclosures of financial interest were made at the meeting:-


       Date                Name                          Item No.


In accordance with Section 5.60B and 5.65 of the Local Government Act 1995 the following
disclosures of proximity interest were made at the meeting:-

       Date                Name                          Item No.


In accordance with Clause 34C of the Local Government (Administration) Regulations 1996
the following disclosure of interests affecting impartiality were made at the meeting:-

       Date                Name                          Item No.




7             URGENT BUSINESS




8             PETITIONS




9             MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
Nil.


10            NOTICE OF MOTION FOR CONSIDERATION AT THE FOLLOWING
              MEETING IF GIVEN DURING THE MEETING




                                          Page 4
ORDINARY COUNCIL MEETING AGENDA                                     19 APRIL 2011



11            BUSINESS - PLANNING AND DEVELOPMENT SERVICES &
              ADMINISTRATION AND COMMUNITY SERVICES COMMITTEE

Application
To inform the Council of the minutes of the meeting of the Planning and Development
Services & Administration and Community Services Committee, which was held on
11 April 2011.
Background
A copy of the minutes of the meeting of the Planning and Development Services &
Administration and Community Services Committee, which was held on 11 April 2011,
follow this report.
Voting Requirements
Simple Majority Required.
Officer's Recommendation to Council
That the minutes of the meeting of the Planning and Development Services &
Administration and Community Services Committee which was held on
11 April 2011, be received.

Moved:                                   Seconded:




                                      Page 5
ORDINARY COUNCIL MEETING AGENDA                                                     19 APRIL 2011


                           FOR INFORMATION ONLY
                      This page does not form part of the Council Agenda

PLANNING AND DEVELOPMENT SERVICES & ADMINISTRATION AND
COMMUNITY SERVICES                                11 APRIL 2011


                                    CITY OF BAYSWATER
MINUTES of the meeting of the Planning and Development Services and Administration and
Community Services Committee which was held in the Council Chambers, City of Bayswater Civic
Centre, 61 Broun Avenue, Morley on Monday 11 April 2011 commencing at 7:00pm.

NOTE:        Committee recommendations are subject to adoption, or otherwise, at the following Ordinary
Meeting of Council, as recorded in Minutes of that Council Meeting.


                                        MINUTES
ATTENDANCE, APOLOGIES, LEAVE OF ABSENCE (PREVIOUSLY APPROVED)

Members
Cr Terry Kenyon, JP, Mayor            Chairperson
Cr Marlene Robinson
Cr Sylvan Albert
Cr Alan Radford
Cr Graham Pittaway, OAM
Cr Sonia Turkington
Cr Barry McKenna                      (Deputising for Cr Michael Sabatino)
Officers
Ms Francesca Lefante                  Chief Executive Officer
Mr Des Abel                           Director of Planning and Development Services
Mr Jeremy Edwards                     Director of Administration and Community Services
Mr Damien Martin                      Manager Planning Services
Mr Joe Gomboc                         Manager of Building Services
Ms Siiri Clausnitzer                  PA to Director of Planning and Development Services
Mrs Raylene Vucens                    PA to Director of Administration and Community Services
Apologies
Cr Michael Sabatino                   (Leave of Absence from 3 April 2011 to 22 April 2011)
Observer
Cr Sally Palmer




                                               Page 6
ORDINARY COUNCIL MEETING AGENDA                                            19 APRIL 2011


                          FOR INFORMATION ONLY
                      This page does not form part of the Council Agenda

PLANNING AND DEVELOPMENT SERVICES & ADMINISTRATION AND
COMMUNITY SERVICES                                11 APRIL 2011


DELEGATED AUTHORITY BY COUNCIL

Delegated Authority
There are no items appearing in this agenda for which the Planning and
Development Services & Administration and Community Services Committee has been
granted delegated authority by Council in accordance with Section 5.23 of the
Local Government Act 1995, however this meeting is open to the Public but will be closed to
receive any deputations.
Terms of Reference
Planning and Development Services:
To consider reports and make recommendations to Council in respect to issues relating to
Planning, Building, Development, Policies, Regulations and enforcement and all other aspects
of the Planning and Development Services of the City of Bayswater.

Administration and Community Services:
To consider reports and make recommendations to Council in respect to issues relating to the
delivery of services within the areas of Administration, Community and Aged, Recreation and
Leisure, Libraries, Ranger and Security Services and all other aspects of the Administration
and Community Services operations of the City of Bayswater.




                                           Page 7
ORDINARY COUNCIL MEETING AGENDA                                           19 APRIL 2011


                        FOR INFORMATION ONLY
                   This page does not form part of the Council Agenda

PLANNING AND DEVELOPMENT SERVICES & ADMINISTRATION AND
COMMUNITY SERVICES                                11 APRIL 2011


DECLARATION OF INTEREST
CR MARLENE ROBINSON MOVED, CR ALAN RADFORD SECONDED that: the following
Disclosures of Interest Summary at the Planning and Development Services & Administration
and Community Services Committee meeting be considered:
                                                           CARRIED UNANIMOUSLY

In accordance with Section 5.60A and 5.65 of the Local Government Act 1995 the following
disclosures of financial interest were made at the meeting:-

      Date               Name                              Item No.

 11 April 2011   Cr Sylvan Albert        1.9 Final Adoption of the Cash in Lieu of Car
                                         Parking Policy
 11 April 2011   Cr Sylvan Albert        1.8 Final Adoption of the ‘Car Parking in the
                                         Town Planning Scheme No. 24 Area’ Policy
 11 April 2011   Cr Barry McKenna        3.1.1 Planning Complaints and Zoning
                                         Breaches

In accordance with Section 5.60B and 5.65 of the Local Government Act 1995 the following
disclosures of proximity interest were made at the meeting:-
Nil.

In accordance with Clause 34C of the Local Government (Administration) Regulations 1996
the following disclosure of interests affecting impartiality were made at the meeting:-
Nil.

CONFIRMATION OF MINUTES

CR GRAHAM PITTAWAY MOVED, CR ALAN RADFORD SECONDED, that the
Minutes of the meeting of the Planning and Development Services and Administration
and Community Services Committee held on 21 March 2011, which have been
circulated, are presented for confirmation as a true and correct record.
                                                           CARRIED UNANIMOUSLY




                                         Page 8
ORDINARY COUNCIL MEETING AGENDA                                            19 APRIL 2011


                         FOR INFORMATION ONLY
                     This page does not form part of the Council Agenda

PLANNING AND DEVELOPMENT SERVICES & ADMINISTRATION AND
COMMUNITY SERVICES                                11 APRIL 2011


Committee Recommendation
CR MARLENE ROBINSON MOVED, CR GRAHAM PITTAWAY SECONDED that
Declarations of Interests be recommitted.
                                                               CARRIED UNANIMOUSLY


In accordance with Clause 34C of the Local Government (Administration) Regulations 1996
the following disclosure of interests affecting impartiality were made at the meeting:-
Nil.

      Date                 Name                              Item No.

 11 April 2011     Cr Graham Pittaway       2.5 Waltham Reserve Lighting


Deputations are closed to the public.
Committee Recommendation
CR SYLVAN ALBERT MOVED, CR MARLENE ROBINSON SECONDED that the
meeting be closed to the public and the doors were closed.
At 7:04pm, the meeting was closed to the public in order to receive deputations and those
present in the gallery withdrew from chambers.

                                                             CARRIED UNANIMOUSLY

DEPUTATIONS
(i)          Proposed Four (4) Grouped Dwellings
             Location: Lot 170, No. 8 Ferguson Street, Maylands
             Applicant:     Planning Solutions
             Owner:         I.D and M.F Kane
             Officer:       Director of Planning and Development Services

In relation to Item 1.5, Mr Ben Doyle (Planning Solutions) and Mr Ian Kane (Owner of No. 8
Ferguson Street, Maylands) were in attendance from 7:05pm to 7:08pm speaking in support of
the item.

Committee Recommendation
CR BARRY MCKENNA MOVED, CR SYLVAN ALBERT SECONDED that the doors
remain closed in order to receive the second deputation early.

                                                             CARRIED UNANIMOUSLY

                                          Page 9
ORDINARY COUNCIL MEETING AGENDA                                               19 APRIL 2011


                         FOR INFORMATION ONLY
                     This page does not form part of the Council Agenda

PLANNING AND DEVELOPMENT SERVICES & ADMINISTRATION AND
COMMUNITY SERVICES                                11 APRIL 2011


(ii)       Waltham Reserve Lighting
           Location:     Waltham Reserve
           Attachment:   No. 1 - Waltham Reserve Public Meeting Notes
                         No. 2 - Light Spill Audit
                         No. 3 - Petition
           Officer:      Director of Administration and Community Services
           Refer:        Item 11.2.6 : OCM 14/12/2010

In relation to Item 2.5, Mr Frank Bowra (Morley Eagles Softball Club Founder and Life
Member) and Mr Rick Burton (Morley Eagles Softball Club President) were in attendance
from 7:12pm to 7:18pm speaking against the item.

Committee Recommendation
CR SYLVAN ALBERT MOVED, CR MARLENE ROBINSON SECONDED that the
meeting be re-opened to the public.

                                                               CARRIED UNANIMOUSLY

At 7:19pm, those present were invited back into the chambers and the meeting resumed.

Committee Recommendation
PLANNING AND DEVELOPMENT SERVICES & ADMINISTRATION AND
COMMUNITY SERVICES COMMITTEE DECISION – ORDER OF BUSINESS
CR MARLENE ROBINSON MOVED, CR ALAN RADFORD SECONDED to bring
forward Items in the following order: Deputations (i & ii), 1.6, 1.8, 1.9, 1.10, 1.13, 2.3,
2.4, 2.5, 2.6, 2.7, 2.8, 3.2.1, 3.1.2.

All remaining items were carried by en bloc resolution.
CARRIED UNANIMOUSLY




                                           Page 10
ORDINARY COUNCIL MEETING AGENDA                                           19 APRIL 2011



11.1          Planning and Development Services
11.1.1        Council Ratification of Planning Determinations under Delegated Authority
              Attachment:    Delegated Authority - 01/03/2011 – 31/03/2011
              Officer:       Director of Planning and Development Services
Application
The development applications contained in (Attachment No. 1) have been determined in
accordance with the Scheme requirements, Residential Design Codes and the City’s policies.
Voting Requirements
Simple Majority Required.
Endstrip - This line will not be printed Please do NOT delete

Committee/Officer Recommendation to Council
That Council receive the Planning Determinations issued for the period 1 March 2011 to
31 March 2011 by the City’s Director of Planning and Development Services and
Manager of Planning Services in accordance with the City’s Policy – Delegated
Authority, as contained in Attachment 1.
Moved:                                         Seconded:




                                           Page 11
ORDINARY COUNCIL MEETING AGENDA                                           19 APRIL 2011


11.1.2        Subdivision and Amalgamation Responses under Delegated Authority
              Attachment:    Delegated Authority Subdivisions - 01/03/2011 – 31/03//2011
              Officer:       Director of Planning and Development Services
Application
The subdivision and amalgamation applications contained in (Attachment No. 1) comply with
the provisions of the City’s Town Planning Scheme No. 24, have been processed accordingly,
and a recommendation returned to the Western Australian Planning Commission.
Voting Requirements
Simple Majority Required.

Committee/Officer Recommendation to Council
That Council receive the subdivision and amalgamation applications for which comment
has been provided to the Western Australian Planning Commission for the period 1
March 2011 to 31 March 2011, as contained in Attachment 1.
Moved:                                       Seconded:




                                         Page 12
ORDINARY COUNCIL MEETING AGENDA                                           19 APRIL 2011


11.1.3        Building Licences Issued under City’s Policy for Single Residential
              Development
              Attachment:   Delegated Authority - 01/03/2011 – 31/03/2011
              Officer:      Director of Planning and Development Services
Application
The building applications for single residential development contained in
(Attachment No. 1) have been issued with a building licence in accordance with the Building
Code of Australia, Residential Design Codes and the City’s policies.
Voting Requirements
Simple Majority Required.
Committee/Officer Recommendation to Council
That Council receive the Building Licences issued for single residential development for
the period 1 March 2011 to 31 March 2011 by the City’s Building Services Section, in
accordance with the Building Code of Australia, Residential Design Codes and the City’s
policies, as contained in Attachment 1.
Moved:                                       Seconded:




                                         Page 13
ORDINARY COUNCIL MEETING AGENDA                                            19 APRIL 2011


11.1.4        Proposed Two (2) Lot Survey Strata Subdivision
              Location:      Lot 374, No. 13 Dorking Place, Morley
              Attachments:   No. 1 - Location Plan & Site Photo
                             No. 2 - Survey Strata Plan
              File No:       SD11-0017
              Applicant:     Lisa Previti
              Owner:         Maria Previti
              Officer:       Director of Planning and Development Services
              Refer:         Item 11.1.6: OCM 29/03/2011
Application
The Western Australian Planning Commission (WAPC) has requested the City's comment on
the proposed survey strata subdivision plan received on 27 January 2011 in relation to a two
(2) lot survey strata subdivision at Lot 374, No. 13 Dorking Place, Morley. The applicant
wishes to keep the existing dwelling on the proposed front lot (proposed Lot 1) while
demolishing and clearing any buildings or structures remaining on the proposed rear lot
(proposed Lot 2).

Council consideration is required as the proposed subdivision involves a variation to
minimum lot size.

The application was considered at the Ordinary Council Meeting on 29 March 2011. The
applicant tabled an amended survey strata plan at the Planning and Development Services
Committee Meeting on 21 March 2011. Council resolved the following:

That the item be deferred to enable officer assessment of the amended plan tabled at the
Committee Meeting.

The applicant has submitted an amended plan to the Western Australian Planning
Commission (WAPC) and the City's officers have completed an assessment.
Background

 Town Planning Scheme No. 24 Zoning:         Residential R20/25

 Use Class:                                  Grouped Dwelling – ‘P’

 Lot Area:                                   782m²

 Existing Land Use:                          Single House

 Surrounding Land Use:                       Residential

 Size/Nature of Proposed Development:        Two (2) Lot Survey Strata Subdivision




                                         Page 14
ORDINARY COUNCIL MEETING AGENDA                                                 19 APRIL 2011



      SCHEME PROVISIONS                       REQUIRED                     PROVIDED

 Proposed Lot 1

 Lot Area                                         320m²                        419m²
 Open Space                                        50%                         50.6%
 Outdoor Living Area                              30m²                         70m²
 Parking                                        2 car bays                   2 car bays


 Proposed Lot 2

 Lot Area                                         320m²                        304m²

An adjoining landowner to the subject property had previously submitted a formal request to
the City in January 2011 which would entail the redevelopment of the verge area across
Dorking Place in order to facilitate visitor parking bays. The verge redevelopment proposal is
considered relevant to this application as the proposed area of works abuts the area where the
access leg will be located for the rear lot. However, it should be noted that the City was
unable to accede with this request as the proposal would have involved parking that was not in
the same direction of the flow of traffic; contravening the Road Traffic Code 2000 and the
City's Parking and Parking Facilities Local Law 2004. In addition, it would have caused
difficulties for rubbish trucks to enter the street and turn around in the cul-de-sac.
Comment
The previous subdivision plan, considered at the Ordinary Council Meeting on
29 March 2011, entailed an access leg which was partly common property and predominantly
devoted to the rear lot.

The revised plan entails an access leg which is predominantly common property and provides
for a more regular lot arrangement. The common property access leg extends approximately
19.0 m from the front property boundary. The remaining 5.5 m of the access leg has been
devoted to the rear lot in order to meet minimum lot sizes. Whilst the effective area remains
280m², it has become common practice for the City and the WAPC to accept minor incursions
from the rear lots into the access leg in order to facilitate lot sizes which do not fully comply.
The area of the lot which encroaches into the access leg is primarily the truncated area at the
junction of the common property accessway and proposed Lot 2. The truncation is primarily
used for vehicle manoeuvrability into proposed Lot 2 and is not considered to be able to be
utilised as common property by the occupiers of the front Lot 1. The officer's
recommendation also includes a condition for a three (3) metre by three (3) metres truncation
at the junction of the accessway and the proposed Lot 2 which will slightly increase the
proposed lot area.




                                            Page 15
ORDINARY COUNCIL MEETING AGENDA                                                19 APRIL 2011

The R Codes state the following with regards to the performance criteria for variations to
minimum site area requirements:
"The WAPC may approve the creation of a lot, survey strata lot or strata lot of a lesser
minimum and/or average site area than that specified in table 1, and the WAPC or a council
may approve the creation of a survey strata lot or strata lot for a single house or a grouped
dwelling of a lesser minimum site area than that specified in table 1 provided that the
proposed variation would meet the following criteria:
•   be no more than five per cent in area than specified in table 1; and
•   facilitate the protection of an environmental or heritage feature; or
•   facilitate the retention of a significant element that contributes towards an existing
    streetscape worthy of retention; or
•   facilitate the development of lots with separate and sufficient frontage to more than one
    public street; or
•   overcome a special or unusual limitation on the development of the land imposed by its
    size, shape or other feature; or
•   allow land to be developed with housing of the same type and form as land in the vicinity
    and which would not otherwise be able to be developed; or
•   achieve specific objectives of the local planning government's scheme and, where
    applicable, the local planning strategy."
The rear lot size is proposed at 304m² which meets the minimum required lot size of 320m²
with the allowable five (5) percent variation. The land is also considered to meet the sixth
point of the above performance criteria as it can be developed with housing which is
consistent with surrounding land. Whilst this was not considered the case with the previous
proposal, the revised lot arrangement provides a functional common property access leg
which allows occupants of the proposed Lot 1 to use the area for both vehicle manoeuvrability
and pedestrian access. The proposal is therefore considered to meet the relevant performance
criteria.
R Code Requirements for Proposed Lot 1
The previous proposal entailed a significant variation to the open space requirements for
proposed lot 1. The applicant has amended the plans such that more of the existing dwelling is
to be removed. The new proposal provides for 50.6 percent of open space for proposed Lot 1;
which meets the R Codes provision of 50 percent. The applicant has also amended the plans to
provide a 70m² outdoor living area. This is considered to be acceptable as it meets the relevant
acceptable development standards of the R Codes.
Directions 2031
Directions 2031 is the most recent State Government framework which provides strategic
directions on urban growth across the Perth Metropolitan Area. One of the key objectives of
Directions 2031 is to encourage infill development within already developed urban areas. It
should be recognised that the subject site is within an existing urban area and the proposal is
considered as adhering to the strategic framework of Directions 2031.
Summary
The proposal is considered to meet the requirements for minimum lot size requirements under
the Residential Design Codes. Although the rear lot encompasses a small portion of the
access leg, any impact on amenity as a result of this is considered to be minimal. The
application is therefore recommended for approval subject to standard conditions.


                                           Page 16
ORDINARY COUNCIL MEETING AGENDA                                         19 APRIL 2011

Voting Requirements
Simple Majority Required.
Committee/Officer Recommendation to Council
That the Western Australian Planning Commission be advised that the City supports the
two (2) lot survey strata subdivision application for Lot 374, No. 13 Dorking Place,
Morley, in accordance with the application (WAPC Ref: 1370-10) referred on
24 January 2011 and amended plan dated 4 April 2011, subject to the following
conditions:
1.   All septic sewer systems including all tanks and pipes and associated drainage
     systems (soakwells or leach drains) and any stormwater disposal systems are to be
     decommissioned, removed, filled with clean sand and compacted.
2.   All buildings having necessary clearance from the new boundaries as required by
     the relevant town planning scheme.
3.   All buildings, outbuildings and/or structures (including swimming pools) being
     demolished and materials removed from the proposed Lot 2 and common
     property.
4.   The existing dwelling to be retained is to be upgraded to comply with the
     requirements of the Residential Design Codes to the satisfaction of the local
     government, including but not limited to the following:
     (a)   The provision and construction of two (2) car bays;
     (b)   The provision of a permanent enclosed storage facility and adequate provision
           for rubbish storage;
     (c)   The provision of an outdoor living area, with a minimum area of 30m2 and
           dimension of four (4) metres; and
     (d)   The provision of adequate stormwater storage within the lot.
5.  The common property access way achieving a minimum width of 3.0m
    unencumbered and clear of any obstructions.
6.  The common property access way being constructed and drained at the
    subdivider’s cost to the satisfaction of the City of Bayswater.
7.  A three (3) metre x three (3) metre truncation is to be provided at the junction of
    the accessway and the proposed Lot 2.
8.  Suitable arrangements being made with the City of Bayswater for the provision of
    vehicular crossovers to service the lots shown on the proposed plan of subdivision.
9.  The existing bitumen crossover to be removed and the verge reinstated to the
    satisfaction of the City of Bayswater.
Moved:                                        Seconded:




                                        Page 17
ORDINARY COUNCIL MEETING AGENDA                                             19 APRIL 2011


11.1.5        Proposed Four (4) Grouped Dwellings
              Location:         Lot 170, No. 8 Ferguson Street, Maylands
              Attachments:      No. 1 - Location Plan and Site Photos
                                No. 2 - Detailed Plans
                                No. 3 - Applicant's Submission - 25 March 2011
              Applicant:        Planning Solutions
              Owner:            I.D and M.F Kane
              Officer:          Director of Planning and Development Services
              Refer:            Item 11.1.6: OCM 22.02.2011
Application
Council at its Ordinary Meeting held on 22 February 2011 refused a four (4) grouped dwelling
development at Lot 170, No. 8 Ferguson Street, Maylands. The State Administrative Tribunal
has      invited       Council      to      re-consider      amended         plans    dated
25 March 2011 in relation to the proposed development.
The City received correspondence dated 31 January 2011 advising that the applicant had
lodged an application for review with the State Administrative Tribunal (SAT) in accordance
with the ‘deemed refusal’ provisions under Town Planning Scheme No. 24 as the application
had not been determined within 60 days.
The refused proposal comprised one (1) three-storey and three (3) two-storey grouped
dwellings with a contemporary skillion roof design. The refused proposal included three
parapet/boundary walls abutting the northwest and southeast side boundaries and the northeast
rear boundary.
The following changes have been made to the proposal that was previously refused by
Council:
1. The height of Unit 1 is reduced from 8.9 metres to 7.8 metres;
2. The height of Unit 2 is reduced from 8.9 metres to 8.0 metres;
3. The height of Unit 3 is reduced from 8.3 metres to 7.8 metres;
4. The height of Unit 4 is reduced from 8.6 metres to 7.9 metres;
5. The garage boundary/parapet wall located adjacent to the rear north-east boundary is
   reduced in height and modified to have an open 'wall' with 50mm x 50mm posts adjacent
   to the rear boundary and the roof setback 0.45 metres from the rear boundary; and
6. The garage boundary/parapet wall located adjacent to the side south-east boundary is
   reduced in height and modified to be an open structure with two brick piers and a 50mm x
   50mm post adjacent to the southeast side boundary.

Council consideration is required for the following matters:
1.    The revised plans propose reduced wall height for Units 1-4 which require
      consideration under the performance criteria.
2.       The revised plans indicate modifications to maximum and average height of two
         garage boundary walls to Unit 4 which require consideration under the performance
         criteria.
3.       Height of fill within the front setback area.


                                              Page 18
ORDINARY COUNCIL MEETING AGENDA                                             19 APRIL 2011

4.     A variation to the minimum lot size of one lot by 3.5%.
5.     Consideration of the eight (8) objections and one petition received objecting to the
       proposal.

In support of the revised plans, the applicant has advised the following:
1.     The rooflines have been adjusted to ensure all structures achieve a maximum wall
       height of 8.m above natural ground level, by reference to spot heights at points
       immediately below proposed walls; and
2.     Unit 4 garage is modified to be unenclosed where it abuts the side and rear property
       boundaries.
Background

 Town Planning Scheme No. 24 Zoning:             Medium and High Density Residential R40
 Use Class:                                      Grouped Dwelling – ‘P’
 Lot Area:                                       1,001m²
 Existing Land Use:                              Single House
 Surrounding Land Use:                           Grouped Dwellings, Multiple Dwellings and Single
                                                 Houses
 Size/Nature of Proposed Development:            One (1) Three-Storey and Three (3) Two-Storey
                                                 Grouped Dwellings


     SCHEME PROVISIONS                 REQUIRED            PROVIDED -PLANS        PROVIDED -
                                                               REFUSED             AMENDED
                                                           22 FEBRUARY 2011          PLANS
                                                                                 25 MARCH 2011

 Density      Minimum Lot
                                           200m²                  193m²*             193m²*
              Area Requirement
              (Unit2)
              Average Lot Area
                                           220m²                 250.25m²            250.25m²
              Requirement
              Number of                      4                       4                     4
              Dwellings
              Permitted




                                            Page 19
ORDINARY COUNCIL MEETING AGENDA                                                  19 APRIL 2011

 Setbacks
 Unit 1           Front (SW)               4m average            4m average            4m average
                                          2m minimum            4m minimum            4m minimum
                  Side (NW)               0m/1.3m/1.2m          0m/1.8m/1.2m          0m/1.8m/1.2m
                  Side (SE)              1.0m/2.9m/4.7m       0.9*m/0.9m*/2m*       0.9*m/0.9m*/2m*
                  Rear (NE)               0m/1.2m/4.5m         0m/0m**/0m**          0m/0m**/0m**

 Unit 2           Side (SE)                   2m/2m                2m/2m                 2m/2m
                  Side (NE)                 1.5m/1.8m            1.5m/1.5m             1.5m/1.5m
                  Side (SW)                 1.5m/1.5m            0m**/0m**             0m**/0m**
                  Rear (NW)                 1.5m/1.5m            1.5m/1.5m             1.5m/1.5m

 Unit 3           Side (NE)                  1.1m/2m             0m**/0m**             0m**/0m**
                  Side (SE)                   2m/2m                 2m/2m                 2m/2m
                  Side (SW)                  1m/1.1m               1m/2.7m               1m/2.7m
                  Rear (NW)               1.0-1.5m/1.5m         1.0-1.5m/1.5m         1.0-1.5m/1.5m

 Unit 4           Side (NW)                  1.5m/1.5m            1.5m/1.5m             1.5m/1.5m
                  Side (SE)             4.5-1.1m/6.6m-1.4m    8.5-0m/7.5m-2.7m      8.5-0m/7.5m-2.7m
                  Side (SW)                   1m/1.5m            0m**/0m**             0m**/0m**
                  Rear (NE)                  1.5m/2.3m            0m*/2.5m              0m*/2.5m
 Maximum
 Wall
 Heights
 Unit 1           Wall Height (NW)             6.0m                 6.1m*                 6.0m
                  Wall Height (SE)             7.0m                 8.9m*                7.8m*

 Unit 2           Wall Height (NW)             6.0m                 4.9m                  4.9m
                  Wall Height (SE)             7.0m                 8.9m*                8.0m*

 Unit 3           Wall Height (NW)             6.0m                 5.2m                  5.2m
                  Wall Height (SE)             7.0m                 8.3m*                7.8m*

 Unit 4           Wall Height (NW)             6.0m                 5.3m                  5.3m
                  Wall Height (SE)             7.0m                 8.6m*                7.9m*



 Open             Unit 1                       45%                   48%                  48%
 Space
                  Unit 2                       45%                   47%                  47%
                  Unit 3                       45%                   51%                  51%
                  Unit 4                       45%                   50%                  50%
 Parking                                2 bays per dwelling   2 bays per dwelling      2 bays per
                                                                                        dwelling
 Fill within front setback                     0.5m                 1.2m*                1.2m*
* Variation requested
**Internal boundary setback variation




                                               Page 20
ORDINARY COUNCIL MEETING AGENDA                                                19 APRIL 2011



      PARAPET/           REQUIRED           PROVIDED -PLANS               PROVIDED -
     BOUNDARY                                   REFUSED                 AMENDED PLANS
        WALL                                22 FEBRUARY 2011             25 MARCH 2011

      R CODES
     PROVISIONS
                                          NW         SE       NE        NW      SE       NE
                                          Wall       Wall     Wall      Wall    Wall     Wall
                                                                                ***      ***

Max. Wall Height             3.5m          3.4m      4.5m     4.5m      3.4m    4.2m     3.3m
Max. Average Wall            3.0m          3.0m      4.2m     4.25m     3.0m    3.7m     3.1m
Height
Max. Wall Length:       2/3rd length of
                          boundary:

- Side boundary             34.2m          8.6m      8.6m       -         -     6.0m       -
                           12.1m
 - Rear boundary                           -         -        6.0m        -       -      8.1m
*** These walls have been modified to be open structures.

The context of the subject property is that of a sloping block, with a fall of approximately 8m
over a block length of 55.31m, and a cross fall of approximately 2 metres. The site has some
existing retaining walls, and further retaining is proposed within the site to a maximum height
of 1.0m.

An application for four (4) multiple dwellings (one (1) x three storey multiple dwelling and
three (3) x two storey multiple dwellings) with skillion roofs was received on 18 May 2009.
Due to concerns identified by the City with the bulk, scale and height of the development, the
applicant lodged revised plans on 21 October 2009 altering the proposal to three (3) grouped
dwellings (one (1) three-storey grouped dwelling and two (2) x two-storey grouped
dwellings) with a combination of traditional pitched roofs and skillion roofs.

The applicant submitted revised plans for a second time in August 2010 which proposed four
(4) grouped dwellings (one (1) x three-storey grouped dwelling and three (3) x two-storey
grouped dwellings), all being modified to skillion roofs. The proposal was advertised to
surrounding landowners in January 2011.

At the Ordinary Meeting held on 22 February 2011 Council resolved as follows:
"That planning approval be refused for four (4) grouped dwellings at Lot 170, No. 8 Ferguson
Street, Maylands in accordance with the planning application DA09-0240 dated 18 May 2009
and amended plans received 10 November 2010, for the following reasons:

1.     The proposed height, bulk and scale of the development is considered to be excessive
       and unduly affects the amenity of the area and is not in keeping with the prevailing
       height, bulk and scale of residential development in the area.




                                           Page 21
ORDINARY COUNCIL MEETING AGENDA                                               19 APRIL 2011

2.     The proposal does not comply with the provisions of Clause 8.3.1 of Town Planning
       Scheme No.24 as the proposed Unit 1 exceeds the two storey height limit and is
       considered to unduly disrupt the amenity of the area.
3.     The proposal does not meet with the acceptable development standards and the
       performance criteria of the Residential Design Codes with regard to building height.
4.     The proposed does not meet with the acceptable development standards and the
       performance criteria of the Residential Design Codes in relation to the Unit 4 garage
       parapet/boundary walls.
5.     The proposal does not meet with the acceptable development standards and the
       performance criteria of the Residential Design Codes with regard to the fill within the
       front setback area.
6.     Consideration of the objections received."
The City attended a mediation conference held on 14 March 2011 attended by the Acting
Director of Planning and Development Services and Senior Planning Officer along with the
applicant and landowner. At the mediation conference the applicant was informed that the
City had concerns with the proposed wall heights of the dwellings and the height of the garage
parapet/boundary walls to Unit 4, and advised that a significant modification to the plans
would be required before the City would present a revised design to Council for consideration.

The applicant has provided a final design that is considered on balance to address the issues
and concerns raised in relation with the previous design that was refused by Council at the
Ordinary Meeting held on 22 February 2011.
Submissions
The previous proposals were advertised to the adjoining landowners on two (2) separate
occasions. The City sought comment on the three (3) grouped dwelling proposal in June 2010
as the application proposed three (3) parapet/boundary walls and variations to the wall and
roof heights (Unit 1 - 10.5m roof height and 8.1m wall height, Unit - 2 7.0m wall height, Unit
3 - 6.7m wall height). At the completion of the advertising period, six (6) objections were
received, with the key issues being building bulk, privacy and the impact of height on existing
amenity of the area.

Amended plans submitted in August 2010 added an extra dwelling and altered the roofs from
traditional pitched to flat skillion roof design. The amended plans for four (4) grouped
dwellings were re-advertised to adjoining landowners in January 2011, with two (2)
objections received from landowners who had previously objected to the proposal. Also
received was a petition containing seven (7) signatories from the owners of the grouped
dwelling development at No.9 Rupert Street, Maylands objecting to the proposal.

The two (2) objections and one (1) petition received from the advertising of the
August 2010 four (4) grouped dwelling proposal raised the following key issues:
1.     Excessive height of the proposed dwellings;
2.     Privacy concerns from Unit 1 (three storey dwelling);
3.     Object to number of dwellings proposed;
4.     Overshadowing/loss of sunlight;
5.     Impact on amenity from height of dwellings; and
6.     Impact on property values.




                                           Page 22
ORDINARY COUNCIL MEETING AGENDA                                                 19 APRIL 2011

Comment
Compliance with Scheme and Residential Design Code Requirements
The application has been considered against the provisions of the City’s Town Planning
Scheme No 24 (TPS 24) and policies, and the Residential Design Codes (R Codes). The main
areas for consideration on the current amended proposal are:

1.     Wall height variations to Units 1-4;
2.     Height of carport boundary walls to Unit 4.
3.     Setback variations to Unit 1 from the south east side boundary;
4.     A 3.5% variation to the required minimum lot area for Unit 2;
5.     A variation to the amount of fill permitted within the front 3 metres of the site.

Building Height, Bulk and Scale
The revised plans dated 25 March 2011 show that the heights of the proposed units have been
reduced primarily through modification to the roof lines of the proposed units, with the
proposed maximum wall heights of 7.8m, 8.0m, 7.8m and 7.9m for Units 1-4 respectively.

Whilst the heights have been reduced from the previous plans, the units still exceed the 7.0
metre height limit as prescribed by the acceptable development standards in the R Codes.
Council is therefore required to be satisfied that the proposal meets with the relevant
performance criteria of the R Codes, which states the following with regard to building height:

“Building height consistent with the desired height of buildings in the locality, and to
recognise the need to protect the amenities of adjoining properties, including, where
appropriate:
• adequate direct sun to buildings and appurtenant open spaces;
• adequate daylight to major openings to habitable rooms; and
• access to views of significance”.

The site has a significant fall of approximately 8 metres from the western front corner to the
eastern most rear corner of the site. There is also a fall across the site of approximately 2.0
metres from the northwest side boundary to the southeast side boundary. The site is located at
the point where two distinct streetscapes intersect, with the upper portion of Ferguson Street
being flat or having a horizontal alignment, and the lower subject section having a significant
slope.

The area is characterised by a mixture of development styles, including a three (3) - storey
multiple dwelling complex (No.7 Ferguson Street, two (2) storeys with lower level carpark),
and a multiple dwelling development (No.3 Ferguson Street, two (2) x 2.5 - storey buildings)
further along Ferguson Street where the existing ground levels show a significant downward
slope.




                                            Page 23
ORDINARY COUNCIL MEETING AGENDA                                                  19 APRIL 2011

The adjoining property at No.4 Ferguson Street, Maylands is positioned on the lower side of
the subject site with the outdoor living area adjacent to the street cut into the site by up to 3.6
metres indicating the level differences between the two properties. The grouped dwelling
development (No.12 Ferguson Street) to the northwest is located on the higher side of the
subject site where the ground levels flatten out, and contains a mixture of single level and two
storey grouped dwellings. In the higher section of Ferguson Street where the ground levels
flatten out there is a three (3) - storey front unit with a pitched roof diagonally opposite, and a
church building of three storeys at No.20 Ferguson Street.

The applicant has advised that further height reductions would be difficult due to the location
of the sewer along the rear boundary and to ensure appropriate driveway gradients are
maintained for the development. The City's Technical Services has advised that the driveway
gradient on the revised plans currently meets with the requirements of the Australian
Standards and further reduction to finished floor levels would adversely affect driveway
gradients.

Whilst the proposed units exceed the 7 metre height requirement for concealed roof
developments where the ground level slopes down towards the rear of the site, the height of
the units comply with the 6.0 metre wall height requirement when measured from the
northwest elevation. Whilst there may be some effect on properties in the adjoining grouped
dwelling development at No.12 Ferguson Street, Maylands with regard to views to the park
and escarpment to the southeast, city views are still potentially available to the south and hill
views available to the east which will not be unduly affected. Furthermore, the proposed
development when viewed from No.12 Ferguson Street, Maylands would present as four (4)
two - storey grouped dwellings and would have a lesser impact on views than would a
traditional pitched roof design up to a height of 9.0 metres.

The amended proposal with the reduced heights is considered to be more sympathetic to the
streetscape, with the front elevation in effect presenting as a two storey dwelling when viewed
from the street. Given the mixture of development styles and the changing ground levels
along Ferguson Street, the current proposal with reduced heights is considered to add to the
variety of development within the street and is considered to provide greater relief in regard to
building bulk to the adjoining properties.

The height of the building, as a result of the modification made to the plans, is considered to
be more in context with the existing developments in the area. Whilst some effect on views
may occur to the properties within the grouped dwelling complex at No.12 Ferguson Street,
Maylands significant views are still available to the south (City) and the east (Hills), which is
not considered to unduly impact on the amenity of the neighbouring properties and in overall
terms considered to meet with the performance criteria.

Boundary Walls to Unit 4 Carport
The revised plans dated 25 March 2011 show the garage to Unit 4 located in the rear corner of
the site has been amended to be an open style structure with a roller door, with posts and piers
located adjacent to the boundary. The garage incorporates open style boundary walls to the
northeast rear boundary and southeast side boundary which have been amended from the
previous Unit 4 garage parapet/boundary walls refused by Council on 22 February 2011.




                                             Page 24
ORDINARY COUNCIL MEETING AGENDA                                               19 APRIL 2011

As the average and maximum heights of the boundary walls do not comply with the
acceptable standards, consideration is required under the relevant performance criteria which
state the following:

“Buildings built up to boundaries other than the street boundary where it is desirable to do so
in order to:
• make effective use of space; or
• enhance privacy; or
• otherwise enhance the amenity of the development;
• not have any significant adverse affect on the amenity of the adjoining property; and
• ensure that direct sun to major openings to habitable rooms and outdoor areas of
    adjoining properties is not restricted”.

The proposed side southeast boundary wall is located adjacent to an existing outdoor living
area cut into the site and partially covered with a shade sail at Unit 5, No.4 Ferguson Street,
Maylands. The rear northeast boundary wall is located adjacent to a communal reversing area
and a wall containing no major openings to an existing unit within the grouped dwelling
complex at No.9 Rupert Street, Maylands.
The maximum and average heights of the boundary walls result in part from the requirement
to provide a sufficient clearance to the sewer line which runs beneath the carport inside the
rear boundary. The garage is considered to have the same impact as a carport due to the
structure being open as it presents to the adjoining properties. The boundary walls are
considered to make effective use of space on the site and enhance privacy, and are considered
to enhance the amenity of the proposed development. The reduced height of the boundary
walls and as modified to be open carport walls is considered to significantly reduce the visual
impact of the boundary walls on the amenity of the adjoining properties from the previous
proposal.
Given that the heights of the boundary walls have been reduced and are modified to be open
structures, the boundary walls are not considered to have a significant adverse effect on the
amenity of the adjoining properties and are considered to meet with the performance criteria.
South East Side Setback
The application proposes side setback variations to the south east boundary for Unit 1. The
variations are proposed to all three levels abutting the common property accessway. The
performance criteria state the following with regard to boundary setbacks:
“Buildings setback from boundaries other than street boundaries so as to:
•      provide adequate direct sun and ventilation to the building;
•      ensure adequate direct sun and ventilation being available to adjoining properties;
•      provide adequate direct sun to the building and appurtenant open spaces;
•      assist with the protection of access to direct sun for adjoining properties;
•      assist with ameliorating the impacts of building bulk on adjoining properties; and
•      assist in protecting privacy between adjoining properties.”




                                           Page 25
ORDINARY COUNCIL MEETING AGENDA                                                19 APRIL 2011


Whilst the side setback of Unit 1 is less than the acceptable development standards, the
subject walls are located adjacent to the common driveway proposed along the south east
boundary with the adjoining grouped dwelling development at No.4 Ferguson Street,
Maylands. The ground and first floor walls have the same 0.9m setback with the upper floor
setback of 2 metres however when combined with the width of the common accessway (4
metres wide) this results in effective setbacks of 4.9m for the ground and first floors and 6.0m
for the upper floor.
The proposal is considered to provide sufficient light and ventilation to the building and to
appurtenant open space within the subject site. The effective setback of Unit 1 ensures that
there is adequate access to direct sunlight and ventilation from south-westerly breezes in the
afternoon and the proposal complies with regard to overshadowing of adjoining sites. The
effective setback is considered to reduce the impact of building bulk on the adjoining
properties. The proposal complies with regard to privacy requirements.
Based on the above, the proposal is considered to meet the performance criteria with regard to
the side setbacks for Unit 1.

Height of Fill
The plans indicate that the application proposes to fill up to 1.2 metres within 3 metres of the
street alignment. As the R Codes indicate that a maximum of 0.5 metres of fill within 3
metres of the street alignment is considered acceptable, the matter has been assessed against
the relevant performance criteria, which states the following:
“Development that retains the visual impression of the natural level of a site, as seen from the
street or other public place, or from an adjoining property.”
The degree of fill proposed occurs in part due to a cross fall on the site and the design of Unit
1 which proposes to create a flat level at the front of the site. As the garage is positioned on
the higher level, fill is proposed to retain this level across the front of the site, extending
towards the common driveway.
When viewed from the street the retained area will provide area for a courtyard accessed from
the front sitting room. Whilst the fill will be visible when viewed from the lower side of the
property, given the fall on the site it is not unreasonable that some degree of fill would be
required to facilitate the flat courtyard area. The degree of fill proposed when considered in
context with the reduction in wall height is considered to be acceptable given the existing
cross fall which exists between the two side boundaries.
Variation to Minimum Lot Size Unit 2
The plans indicate a variation to the minimum lot area requirement under Table 1 of the R
Codes, which stipulate a minimum of 200m² per strata lot. The applicant has proposed a
minimum lot size of 193m² to Unit 2 which represents a variation of 3.5%. The performance
criteria of the R Codes states that a variation of up to 5% can be considered where the
proposed variation allows the land to be developed of the same type and form as land in the
vicinity and which would not otherwise be able to be developed. In this regard the variation
facilitates the development of a grouped dwelling development, which is considered to be
consistent with other developments in the immediate area, without undue detriment to the
amenity of the adjoining properties.




                                            Page 26
ORDINARY COUNCIL MEETING AGENDA                                                 19 APRIL 2011

Overlooking
Concerns have been raised from adjoining landowners that the proposal will result in
overlooking into adjoining properties and outdoor living areas. Assessment of the revised
plans indicates that all major openings are setback in accordance with the privacy acceptable
development standards of the R Codes. On this basis the proposal is not considered to unduly
impact on the amenity of the adjoining properties.

Overshadowing
The proposal will cause some shadow to fall on the adjoining units at No. 4 Ferguson Street.
The amount of overshadowing has been calculated in accordance with the relevant provisions
of the R Codes, and proposes to overshadow approximately 4% of the adjoining site. This is
significantly within the acceptable development requirements of the R Codes, which permits
up to 35% overshadowing in areas coded R40.
Impact on Property Values
It is considered that impact to property values is not a relevant land-use planning matter.

Noise from Balconies
The revised plans show balconies which comply with the acceptable privacy requirements and
are located central to the site, and on this basis are not considered to unduly affect the amenity
of the adjoining properties. The City’s Environmental Health Services has indicated that
standard noise provisions under the Environmental Protection (Noise) Regulations 1997
would apply to the development.

Damage during Construction
A concern has been raised from an adjoining landowner in relation to the potential for damage
to occur as a result of the proposed construction. Should the development be approved, an
appropriate condition requiring the developer to offer dilapidation reports to all adjoining
landowners is included in the officer recommendation.
In light of the above, the application is recommended for approval on the basis of the
modifications to wall height and modifications to the boundary walls as indicated in the
revised plans.
Summary
The SAT has invited Council to consider revised plans submitted for a four (4) grouped
dwellings development which was previously refused at the Ordinary Meeting held on 22
February 2011. The plans show that the wall heights of Units 1-4 have been reduced in
height, and the Unit 4 garage with two parapet boundary walls amended to be open style
boundary walls. The maximum and average height heights of the boundary walls have also
been reduced from the previous proposal refused by Council.
The height of Units 1-4 are proposed to be between 7.8 and 8.0 metres above the natural
ground level. The reduced wall heights proposed are considered to be mitigated by the
significant slope from the front to rear and between the side boundaries, and the proposal is
considered to add to the variety of development styles and heights which exist in close
proximity to the subject site and not considered to unduly affect the streetscape.




                                            Page 27
ORDINARY COUNCIL MEETING AGENDA                                              19 APRIL 2011

The two boundary walls to the Unit 4 carport are located adjacent to an outdoor living area to
the grouped dwelling development at No.4 Ferguson Street, Maylands and located adjacent to
the rear boundary of another grouped dwelling development at No.9 Rupert Street, Maylands.
The boundary walls have been modified to be open style walls and have been reduced in
height which lessens the impact on the adjoining properties. Based on the reduction in height
and the walls being amended to be open structures, the boundary walls are not considered to
unduly affect the amenity of the adjoining properties and are considered to meet with the
performance criteria.
The effective setback of Unit 1 from the adjoining properties along the south eastern boundary
is considered to facilitate adequate light and ventilation and is not considered to unduly
impact on the amenity of neighbouring properties through excessive building bulk.
The variation to minimum lot size for Unit 2 is within the 5% of the R Code requirement, and
is not considered to unduly affect the amenity of the area which contains a number of grouped
dwelling developments.

Based on the modifications to wall height and the reduction in height of the boundary walls
which are now open walls adjacent to the boundary, the current amended proposal is not
considered to unduly affect the amenity of the adjoining properties and is recommended for
approval subject to conditions.
Voting Requirements
Simple Majority Required.
Committee/Officer Recommendation to Council
That the City advise the State Administrative Tribunal that planning approval be
granted for four (4) grouped dwellings at Lot 170, No. 8 Ferguson Street, Maylands in
accordance with the planning application DA09-0240 dated 18 May 2009 and amended
plans received 25 March 2011, subject to the following conditions:
1.   This approval is valid for a period of two (2) years from the date of this letter. If
     the development/use, the subject of this approval, is not SUBSTANTIALLY
     COMMENCED within two years, the approval shall lapse and be of no further
     effect. Where an approval has lapsed, no development/use shall be carried out
     without the further approval of the City having first been sought and obtained.
2.   The development shall be carried out only in accordance with the terms of the
     application as approved herein, and any approved plan.
3.   The development complying with any details marked in red on the approved plans.
4.   In accordance with the Local Government (Miscellaneous Provisions) Act 1960 and
     Building Regulations 1989, a building licence must be obtained prior to the
     commencement of any building works.




                                          Page 28
ORDINARY COUNCIL MEETING AGENDA                                            19 APRIL 2011

5.    This approval does not authorise any interference with dividing fences, nor entry
      onto neighbouring land. Accordingly, should you wish to remove or replace any
      portion of a dividing fence, or enter onto neighbouring land, you must first come to a
      satisfactory arrangement with the adjoining property owner. Please refer to the
      Dividing Fences Act 1961.
6.    On completion of construction, all excess articles, equipment, rubbish and materials
      being removed from the site and the site left in an orderly and tidy condition.
7.    All stormwater and drainage runoff produced onsite is to be disposed of onsite via the
      use of soakwells. The size of the soakwells are to be calculated by use of the formula
      VOL(m3) = AREA (m2) x 0.0125, where VOL is total storage volume of soakwells and
      AREA is total roofed and paved areas. Connection to the City’s stormwater system,
      where available, may be permitted as an overflow only if to the satisfaction of the
      City of Bayswater.
8.    Landscaping and reticulation must be completed in accordance with an approved
      detailed landscape plan(s) prior to occupation of the development and thereafter
      maintained to the satisfaction of the City of Bayswater.
9.    The proposal must comply with the Environmental Protection (Noise) Regulations
      1997.
10.   All vehicle crossings being upgraded, designed and constructed to the satisfaction
      of the City of Bayswater. Payment for the crossover is required prior to the issue of
      a building licence.
11.   All highlight windows to have a minimum sill height of 1.65 metres from the
      respective finished floor level.
12.   The applicant to offer dilapidation reports to all adjoining properties prior to the
      commencement of construction.
Moved:                                        Seconded:




                                          Page 29
ORDINARY COUNCIL MEETING AGENDA                                                19 APRIL 2011


11.1.6        Proposed Home Improvement Store
              Location:      Lots 104 & 106, No's 239-253 Collier Road, Bayswater
              Attachments:   No. 1 - Location Plan and Site Photos
                             No. 2 - Detailed Plans
                             No. 3 - Landscaping Plans Received 13 April 2011
              File No:       DA10-0657
              Applicant:     Greg Rowe and Associates
              Owner:         C. Cardaci, F. Cardaci
              Officer:       Director of Planning and Development Services
Application
MRS Form 1 dated 13 September 2010 and revised plans dated 8 April 2011 have been
received for the construction of a proposed home improvement store at Lot 104 and 106,
No.239-253 Collier Road, Bayswater.

The proposal involves the construction of a single storey building with a floor area of
13,313m² located towards the rear of the site and comprises:
• A trade display section (2,250m²), a nursery (344m²), a main showroom area (7,704m²), a
    rear warehouse for storage purposes (855m²) and an office component (344m²).
• Associated servicing and delivery areas at the rear of the building.
• Parking bays located between the building and Collier Road.
• Road modifications including the installation of a roundabout entry to Collier Road.

Council consideration is required as the 'trade display' 'garden centre' and 'office' components
are listed as discretional uses under Town Planning Scheme No.24 (TPS 24).
Background

 Town Planning Scheme No. 24 Zoning:           General Industry

 Use Classes:                                  Showroom - 'P'

                                               Trade Display - 'D'

                                               Garden Centre - 'D'

                                               Office - 'D'

                                               Warehouse - 'P'

 Lot Area:                                     41,980m²

 Existing Land Use:                            Warehouse, Factory

 Surrounding Land Use:                         Factory, Warehouse

 Size/Nature of Proposed Development:          Proposed Home Improvement Store




                                           Page 30
ORDINARY COUNCIL MEETING AGENDA                                                         19 APRIL 2011


    SCHEME PROVISIONS                           REQUIRED                          PROVIDED
 Setbacks              Front (S)                    13.5m                             136m
                       Side (W)                     6.0m                              7.5m
                       Side (E)                     6.0m                              6.9m
                       Rear (N)                     3.0m                              13m
 Maximum Plot Ratio                                   0.5                              0.31
 Maximum Site Cover                                  0.35                              0.32
 Parking                                           453 bays                         485 bays
 Wall/Roof Height                                9.0m/12.0m                       8.7m/11.0m
 Landscaping                              11%* including 2 metre           12.3% including 3 metre
                                          landscaping strip along           landscaping strip along
                                              street frontage                   street frontage
* 11% figure represents total landscaping required under Table 2 Development Standards Table and Clause
  8.4.5 of TPS 24.

The initial plans submitted by the applicant included the main building and two 'pad sites'
within the property marked as future tenancies. The traffic report was submitted by the
applicant on 19 November 2010 and was forwarded to Main Roads WA on
25 November 2010. The City received a response dated 11 January 2011 which indicated that
Main Roads had concerns with the proposal from a regional traffic perspective.
The applicant submitted a revised plan dated 20 January 2011 showing the removal of the two
'pad sites' and the inclusion of a roundabout within Collier Road at the entrance to the
development. The City wrote to the applicant on 1 February 2011 indicating that further
information was still required including an updated traffic report relating to
20 January 2011 revised plan, the provision of an appropriately sized bin enclosure, details of
the proposed effluent disposal method and details relating to the internal parking and
circulation areas. At this time it was recommended that a meeting be arranged with the City,
Main Roads WA and the applicant to further discuss the outstanding traffic matters.
The City received a further revised plan and associated traffic report on 18 March 2011. The
revised plan included a revised roundabout design, details of the proposed effluent disposal
method, increase in size of the bin enclosure and modifications to the internal circulation
areas. The City met with the applicant and traffic engineer on 22 March 2011 where it was
advised that the main areas for consideration related to road and traffic matters, and that the
current revised plan required consideration from Main Roads WA.
The City and the applicant's traffic engineer met with Main Roads WA on 6 April 2011 to
discuss the traffic implications for Collier Road. On 6 April 2011 the City received written
advice from Main Roads WA that the proposal is acceptable subject to conditions.
The City has received revised plans dated 8 April 2011 which show further modifications to
the roundabout design.
Comment
Assessment of the proposal indicates that the application complies with all requirements under
the City's TPS 24 and policies and local laws. The proposed uses of 'trade display' and
'garden centre' are listed as discretional uses under the Scheme. Consideration is also required
in relation to modifications proposed along Collier Road.

                                                Page 31
ORDINARY COUNCIL MEETING AGENDA                                                19 APRIL 2011


Appropriateness of Uses
The application includes a nursery (garden centre) of approximately 344m² and a trade display
area of 2,250m² which are listed as discretional uses under TPS 24.
The proposed trade display area includes a central circulation aisle with entry and exit located
at the western end of the building. It is envisaged that larger goods generally associated with
trade-based activities such as plumbers, electricians, builders etc will be displayed on either
side of the internal circulation aisle. The internal circulation aisle will allow larger bulky
goods to be loaded directly onto vehicles and separates the sale of bulky goods from the main
floor area. The trade display use is considered to be a core function of the home improvement
store and will provide a service to local tradespersons, and is not considered to unduly impact
on the amenity of the surrounding area.
It is envisaged that the proposed nursery (garden centre) will contain a range of plants, shrubs
and other materials generally associated with garden-related activities. The garden centre is
considered to be a core component of the home improvement store and the use would provide
an alternative to existing nurseries in the wider area. The proposed garden centre is not
considered to unduly impact on the amenity of the surrounding area.
The application proposes an office component of 344m² which is considered to be incidental
to the main activities on the site, provides for the administrative functions of the business and
is not considered to unduly affect the amenity of the area.
Road Modifications
As the site is located adjacent to a Primary Regional Road Reservation (Tonkin Highway) the
application was referred to Main Roads WA for comment following the receipt of a traffic
assessment report.
The applicant has indicated that the existing section of Collier Road immediately adjacent to
the subject site is to be upgraded to facilitate the proposed development, with the installation
of a roundabout located where Collier Road intersects with Spencer Street. As the road works
arise from the traffic and parking associated with the proposed development, the costs for
these works is to be borne by the proponent.
It is noted that the installation of a roundabout at Spencer Street will result in a shifting of
traffic, with those who currently use Wright Street to turn right onto Collier Road, to
subsequently use the proposed roundabout at Spencer Street to undertake a right hand turn.
Whilst it is acknowledged that there is likely to be some traffic congestion during peak times
around the subject site, the proposal does not significantly worsen the existing traffic
congestion at peak times, and it should be noted that Collier Road in the future is proposed to
be realigned to facilitate a bridge over Tonkin Highway. At this time, the portion of Collier
Road which provides access to the development site will become a cul-de-sac. When this
occurs passing trade will be reduced.

Main Roads WA has indicated that the proposal is acceptable from a regional traffic
perspective subject to the inclusion of standard conditions, with additional conditions
preventing direct access to or from Lot 106 to Tonkin Highway, and for all costs associated
with the upgrading of Collier Road to be at the applicant/owner's expense. These conditions
are included in the officer recommendation.




                                            Page 32
ORDINARY COUNCIL MEETING AGENDA                                                19 APRIL 2011

The City Technical Services have indicated that the proposed upgrades to Collier Road are
acceptable subject to final construction plans which demonstrate the necessary roundabout
and road widening, appropriate vehicular access, verge and footpaths for the development.

A condition for the provision of an amended plan showing indicative road design and
improvements is included in the officer recommendation.

Based on the above, the application is recommended for approval subject to conditions.
Summary
The application is for a proposed home improvement store which comprises a main
showroom, trade display area, garden centre, office and warehouse with service delivery and
parking areas. The garden centre, trade display and office are discretional uses which are key
components of the home improvement store, which are considered to provide a service to
local residents and tradespersons without unduly affecting the amenity of the area.

The proposal includes the upgrading of Collier Road immediately adjacent to the site
including the installation of a roundabout at the intersection with Spencer Street. The
proposed road design and improvements are considered to be appropriate given that the future
alignment of Collier Road will change following the proposed construction of a bridge over
Tonkin Highway. Whilst it is acknowledged that there is currently congestion on Collier
Road during peak times, the proposal will not significantly worsen this scenario and the future
re-alignment of Collier Road will reduce this congestion.

Based on the above, the proposal is recommended for approval subject to conditions.
Voting Requirements
Simple Majority Required.
Officer Recommendation
That:

1.      Planning approval be granted for proposed home improvement store at
        Lots 104 and 106, No.239-253 Collier Road, Bayswater in accordance with the
        application DA10-0657 and revised plans dated 8 April 2011, subject to the following
        planning conditions:
        (a)   The applicant to provide construction/detailed design plan showing the
              roundabout, road modifications and road widenings along Collier Road to the
              satisfaction of Main Roads WA and the City of Bayswater. Final design of the
              roundabout, road modifications and road widenings to be in accordance with a
              detailed design plan to be provided to the satisfaction of the City of Bayswater
              and Main Roads WA, prior to the issue of a building licence.
        (b)   All costs relating to the roundabout, road modifications and associated works to
              be at the expense of the applicant/owner, and these works to be completed to the
              satisfaction of the City of Bayswater prior to occupation of the development.
        (c)   The land required for road widening to be ceded to the Crown free of cost, prior
              to the issue of a building licence. Alternatively, the owner entering into a legal
              agreement prepared by the City's solicitors at the applicant's expense which
              allows for the ceding of land for road widening purposes within a period of 12

                                            Page 33
ORDINARY COUNCIL MEETING AGENDA                                             19 APRIL 2011

         months from the date of approval. The land required will be subject to final
         design as outlined in Condition 1 of this approval.
   (d)   Lots 104 and 106 to be amalgamated on the certificate of title prior to the issue of
         a building licence. Alternatively, the owner entering into a legal agreement
         drafted by the City's solicitors at the applicant's expense which allows for the lots
         to be amalgamated within a period of 12 months from the date of approval.
   (e)   This approval is valid for a period of two (2) years from the date of this letter. If
         the development/use, the subject of this approval, is not SUBSTANTIALLY
         COMMENCED within two years, the approval shall lapse and be of no further
         effect. Where an approval has lapsed, no development/use shall be carried out
         without the further approval of the City of Bayswater having first been sought and
         obtained.
   (f)   The development shall be carried out only in accordance with the terms of the
         application as approved herein, and any approved plan, including any notations in
         red on the approved plan.
   (g)   In accordance with the Local Government (Miscellaneous Provisions) Act 1960
         and Building Regulations 1989, a building licence application must be obtained
         prior to the commencement of any building works.
   (h)   A separate application including plans or description of all signs for the proposed
         development (including signs painted on a building) shall be submitted to and
         approved by the City of Bayswater prior to any erection of signage.
   (i)   No storage or display of goods outside the building and garden centre to the
         satisfaction of the City of Bayswater.
   (j)   On completion of construction, all excess articles, equipment, rubbish and
         materials being removed from the site and the site left in an orderly and tidy
         condition.
   (k)   Landscaping and reticulation must be submitted and completed in accordance
         with an approved detailed landscape plan(s) prior to occupation of the
         development and thereafter maintained to the satisfaction of the City of
         Bayswater.
   (l)   All stormwater and drainage runoff produced onsite is to be disposed of onsite via
         the use of soakwells. The size of the soakwells are to be calculated by use of the
         formula VOL(m3) = AREA (m2) x 0.0125, where VOL is total storage volume of
         soakwells and AREA is total roofed and paved areas. Connection to the City’s
         stormwater system, where available, may be permitted as an overflow only if to
         the satisfaction of the City of Bayswater.
   (m)   The vehicle parking area shall be sealed, kerbed, drained and line marked in
         accordance with the approved plans and specifications and shall be thereafter
         maintained to the satisfaction of the City of Bayswater.
   (n)   Loading bays and staff parking bays as shown on the approved plan(s) being
         marked and thereafter maintained to the satisfaction of the City of Bayswater.
   (o)   All vehicle crossings being upgraded, designed and constructed to the satisfaction
         of the City of Bayswater.
   (p)   Any industry derived liquid waste is to be disposed of in accordance with the
         Environmental Protection (Liquid Waste) Regulations 1996 and/or the
                                        Page 34
ORDINARY COUNCIL MEETING AGENDA                                               19 APRIL 2011

          requirements of the Water Corporation, Water and Rivers Commission, and
          Department of Environmental Protection.
   (q)    The applicant is to make arrangements to the satisfaction of the Water
          Corporation for the provision of reticulated sewerage to all lots/units within the
          subdivision/development. Where the Water Corporation reticulated sewer is not
          available the premises are to be connected to an approved wastewater treatment
          system which complies with the requirements of the Treatment of Sewage and
          Disposal of Effluent and Liquid Waste Regulations and the Government Sewerage
          Policy Perth Metropolitan Region.
   (r)    Detailed plans of all food preparation, storage and refuse areas must be submitted
          with an application for approval to establish a food premises in conjunction with
          the building licence application.
   (s)    Prior to the commencement of development, the proposal is to be referred to the
          Department of Environmental Protection/Water Corporation for assessment if
          applicable.
   (t)    Any existing septic systems to be decommissioned to the satisfaction of the City
          of Bayswater and in accordance with the Treatment of Sewage and Disposal of
          Effluent and Liquid Waste Amendment Regulations (No.2) 1997.
   (u)    Appropriate measures shall be implemented to prevent or control dust in
          accordance with the Dust Control Guidelines produced by the Department of
          Environmental Protection or as directed by the City of Bayswater during the
          development phase.
   (v)    Access to and within the building to comply with access for people with
          disabilities requirements under the Building Code of Australia.
   (w)    A bin area (for non-food related premises) to be provided with a minimum area of
          50 square metres and a permanent water supply and drainage facility for
          washdown. The bin area to be screened by a gate and brick walls or other suitable
          material         to      a       height        of       not       less       than
          1.8 metres. The bin area shall be accessible via a suitably constructed service
          road that will allow heavy vehicle movement.
   (x)    The applicant to obtain a relevant certificate of classification at the completion of
          the building and associated external works, prior to the occupation of the
          development.
   (y)    A geotechnical report covering the development area being prepared by a suitably
          qualified practitioner at the applicant’s cost, to the satisfaction of the City of
          Bayswater. The report is to be lodged with the building licence application,
          together with certification from a structural engineer that the design is suitable for
          the site conditions as outlined in the geotechnical report.
   (z)    No earthworks shall encroach onto the Tonkin Highway road reserve.
   (aa)   No stormwater drainage shall be discharged onto the Tonkin Highway road
          reserve.
   (bb) The applicant shall make good any damage to the existing verge vegetation within
        the Tonkin Highway road reservation.
   (cc)   The ground levels on the Tonkin Highway road reserve are to be maintained as
          existing.
                                          Page 35
ORDINARY COUNCIL MEETING AGENDA                                               19 APRIL 2011

        (dd) No vehicle access shall be permitted to or from Tonkin Highway reserve from Lot
             106. This shall be noted on the deposited plan in accordance with Section 150 of
             the Planning and Development Act 2005 as a restrictive covenant for the benefit
             of Main Roads WA at the expense of the applicant.
        (ee)   Main Roads WA have been advised by the proponent (at a meeting held on 4
               April 2011) that there will be no improvements to the existing
               Collier Road / Tonkin Highway intersection. Any costs associated with signage,
               road marking, relocation of services, street lighting and the costs of reviewing
               signage and road marking requirements be the responsibility of the proponent.
2.      The applicant be advised of the following matters:
      (a) The noise generated by construction and operational activities is not to exceed the
          levels prescribed under the Environmental Protection (Noise) Regulations 1997.
      (b) Sanitary Conveniences are to be provided in accordance with the provisions of the
          Building Code of Australia, Health Act 1911 and the Occupational Safety Health
          Regulations.
      (c) Compliance with the Health (Air Handling and Water Systems) Regulations 1994 and
          relevant Australian Standards, such as AS 1668.2 “the use of mechanical ventilation
          and air conditioning in buildings” and AS 3666 “Air-handling and water systems of
          buildings –microbial control part 1: Design, installation and commissioning”.
      (d) Ventilation is to comply with the requirements of the Sewerage (Lighting, Ventilation
          and Construction) Regulations 1971 and the Building Code of Australia.
      (e) Compliance with the requirements of the Occupational Health and Safety Act and
          Regulations and any relevant standards and policies.
      (f) The operations must comply with all environmental standards as specified in any
          works approvals, licence conditions, policies or conditions of approval applied under
          the Environmental Protection Act 1986.
At the Planning and Development Services & Administration and Community Services
Committee Meeting:

Committee Discussion
The Committee discussed the officers recommendation and amended point 1 (k) to include
shade trees at each parking island as part of the landscape plans and the recommendation
was amended as follows:
(k)       Landscaping including shade trees located at each parking island and reticulation
          must be submitted and completed in accordance with an approved detailed landscape
          plan(s) prior to occupation of the development and thereafter maintained to the
          satisfaction of the City of Bayswater.




                                             Page 36
ORDINARY COUNCIL MEETING AGENDA                                          19 APRIL 2011


Committee Recommendation to Council
That:
1.   Planning approval be granted for proposed home improvement store at
     Lots 104 and 106, No.239-253 Collier Road, Bayswater in accordance with the
     application DA10-0657 and revised plans dated 8 April 2011, subject to the
     following planning conditions:
    (a)   The applicant to provide construction/detailed design plan showing the
          roundabout, road modifications and road widenings along Collier Road to
          the satisfaction of Main Roads WA and the City of Bayswater. Final design
          of the roundabout, road modifications and road widenings to be in
          accordance with a detailed design plan to be provided to the satisfaction of
          the City of Bayswater and Main Roads WA, prior to the issue of a building
          licence.
    (b)   All costs relating to the roundabout, road modifications and associated works
          to be at the expense of the applicant/owner, and these works to be completed
          to the satisfaction of the City of Bayswater prior to occupation of the
          development.
    (c)   The land required for road widening to be ceded to the Crown free of cost,
          prior to the issue of a building licence. Alternatively, the owner entering into
          a legal agreement prepared by the City's solicitors at the applicant's expense
          which allows for the ceding of land for road widening purposes within a
          period of 12 months from the date of approval. The land required will be
          subject to final design as outlined in Condition 1 of this approval.




                                        Page 37
ORDINARY COUNCIL MEETING AGENDA                                           19 APRIL 2011

   (d)   Lots 104 and 106 to be amalgamated on the certificate of title prior to the
         issue of a building licence. Alternatively, the owner entering into a legal
         agreement drafted by the City's solicitors at the applicant's expense which
         allows for the lots to be amalgamated within a period of 12 months from the
         date of approval.
   (e)   This approval is valid for a period of two (2) years from the date of this letter.
         If the development/use, the subject of this approval, is not
         SUBSTANTIALLY COMMENCED within two years, the approval shall
         lapse and be of no further effect. Where an approval has lapsed, no
         development/use shall be carried out without the further approval of the City
         of Bayswater having first been sought and obtained.
   (f)   The development shall be carried out only in accordance with the terms of
         the application as approved herein, and any approved plan, including any
         notations in red on the approved plan.
   (g)   In accordance with the Local Government (Miscellaneous Provisions) Act 1960
         and Building Regulations 1989, a building licence application must be
         obtained prior to the commencement of any building works.
   (h)   A separate application including plans or description of all signs for the
         proposed development (including signs painted on a building) shall be
         submitted to and approved by the City of Bayswater prior to any erection of
         signage.
   (i)   No storage or display of goods outside the building and garden centre to the
         satisfaction of the City of Bayswater.
   (j)   On completion of construction, all excess articles, equipment, rubbish and
         materials being removed from the site and the site left in an orderly and tidy
         condition.
   (k)   Landscaping including shade trees located at each parking island and
         reticulation must be submitted and completed in accordance with an
         approved detailed landscape plan(s) prior to occupation of the development
         and thereafter maintained to the satisfaction of the City of Bayswater.
   (l)   All stormwater and drainage runoff produced onsite is to be disposed of
         onsite via the use of soakwells. The size of the soakwells are to be calculated
         by use of the formula VOL(m3) = AREA (m2) x 0.0125, where VOL is total
         storage volume of soakwells and AREA is total roofed and paved areas.
         Connection to the City’s stormwater system, where available, may be
         permitted as an overflow only if to the satisfaction of the City of Bayswater.
   (m) The vehicle parking area shall be sealed, kerbed, drained and line marked in
       accordance with the approved plans and specifications and shall be
       thereafter maintained to the satisfaction of the City of Bayswater.
   (n)   Loading bays and staff parking bays as shown on the approved plan(s) being
         marked and thereafter maintained to the satisfaction of the City of
         Bayswater.
   (o)   All vehicle crossings being upgraded, designed and constructed to the
         satisfaction of the City of Bayswater.



                                        Page 38
ORDINARY COUNCIL MEETING AGENDA                                           19 APRIL 2011

   (p)   Any industry derived liquid waste is to be disposed of in accordance with the
         Environmental Protection (Liquid Waste) Regulations 1996 and/or the
         requirements of the Water Corporation, Water and Rivers Commission, and
         Department of Environmental Protection.
   (q)   The applicant is to make arrangements to the satisfaction of the Water
         Corporation for the provision of reticulated sewerage to all lots/units within
         the subdivision/development. Where the Water Corporation reticulated
         sewer is not available the premises are to be connected to an approved
         wastewater treatment system which complies with the requirements of the
         Treatment of Sewage and Disposal of Effluent and Liquid Waste Regulations
         and the Government Sewerage Policy Perth Metropolitan Region.
   (r)   Detailed plans of all food preparation, storage and refuse areas must be
         submitted with an application for approval to establish a food premises in
         conjunction with the building licence application.
   (s)   Prior to the commencement of development, the proposal is to be referred to
         the Department of Environmental Protection/Water Corporation for
         assessment if applicable.
   (t)   Any existing septic systems to be decommissioned to the satisfaction of the
         City of Bayswater and in accordance with the Treatment of Sewage and
         Disposal of Effluent and Liquid Waste Amendment Regulations (No.2) 1997.
   (u)   Appropriate measures shall be implemented to prevent or control dust in
         accordance with the Dust Control Guidelines produced by the Department of
         Environmental Protection or as directed by the City of Bayswater during the
         development phase.
   (v)   Access to and within the building to comply with access for people with
         disabilities requirements under the Building Code of Australia.
   (w)   A bin area (for non-food related premises) to be provided with a minimum
         area of 50 square metres and a permanent water supply and drainage facility
         for washdown. The bin area to be screened by a gate and brick walls or
         other    suitable    material    to   a     height     of    not   less   than
         1.8 metres. The bin area shall be accessible via a suitably constructed service
         road that will allow heavy vehicle movement.
   (x)   The applicant to obtain a relevant certificate of classification at the
         completion of the building and associated external works, prior to the
         occupation of the development.
   (y)   A geotechnical report covering the development area being prepared by a
         suitably qualified practitioner at the applicant’s cost, to the satisfaction of
         the City of Bayswater. The report is to be lodged with the building licence
         application, together with certification from a structural engineer that the
         design is suitable for the site conditions as outlined in the geotechnical report.
   (z)   No earthworks shall encroach onto the Tonkin Highway road reserve.
   (aa) No stormwater drainage shall be discharged onto the Tonkin Highway road
        reserve.
   (bb) The applicant shall make good any damage to the existing verge vegetation
        within the Tonkin Highway road reservation.

                                        Page 39
ORDINARY COUNCIL MEETING AGENDA                                          19 APRIL 2011

     (cc) The ground levels on the Tonkin Highway road reserve are to be maintained
          as existing.

     (dd) No vehicle access shall be permitted to or from Tonkin Highway reserve from
          Lot 106. This shall be noted on the deposited plan in accordance with
          Section 150 of the Planning and Development Act 2005 as a restrictive
          covenant for the benefit of Main Roads WA at the expense of the applicant.

     (ee) Main Roads WA have been advised by the proponent (at a meeting held on 4
          April 2011) that there will be no improvements to the existing
          Collier Road / Tonkin Highway intersection. Any costs associated with
          signage, road marking, relocation of services, street lighting and the costs of
          reviewing signage and road marking requirements be the responsibility of
          the proponent.

2.   The applicant be advised of the following matters:
     (a)   The noise generated by construction and operational activities is not to
           exceed the levels prescribed under the Environmental Protection (Noise)
           Regulations 1997.

     (b)   Sanitary Conveniences are to be provided in accordance with the provisions
           of the Building Code of Australia, Health Act 1911 and the Occupational
           Safety Health Regulations.

     (c)   Compliance with the Health (Air Handling and W ater Systems) Regulations
           1994 and relevant Australian Standards, such as AS 1668.2 “the use of
           mechanical ventilation and air conditioning in buildings” and AS 3666 “Air-
           handling and water systems of buildings –microbial control part 1: Design,
           installation and commissioning”.

     (d)   Ventilation is to comply with the requirements of the Sewerage (Lighting,
           Ventilation and Construction) Regulations 1971 and the Building Code of
           Australia.
     (e)   Compliance with the requirements of the Occupational Health and Safety Act
           and Regulations and any relevant standards and policies.

     (f)   The operations must comply with all environmental standards as specified in
           any works approvals, licence conditions, policies or conditions of approval
           applied under the Environmental Protection Act 1986.
Moved:                                      Seconded:




                                        Page 40
ORDINARY COUNCIL MEETING AGENDA                                            19 APRIL 2011


11.1.7        Proposed Signage
              Location:       Lots 4 and 201, Nos. 370 and 374-376 Guildford Road,
                              Bayswater
              Attachments:    No. 1 - Location Plan and Site Photos
                              No. 2 - Detailed Plans
              File No:        DA11-0079
              Applicant:      Project Neon
              Owner:          Hadley Holdings Pty Ltd
                              Yardia Pty Ltd
                              Michael John Anderson
              Officer:        Director of Planning and Development Services
Application
MRS Form 1 and plans dated 17 December 2010 have been received for proposed signage at
the Wood Bros. Mazda Dealership at Lots 4 and 201, Nos. 370 and 374-376 Guildford Road,
Bayswater.
The proposal comprises the erection of four (4) signs including two (2) wall signs, one (1)
verandah sign and one (1) monolith sign. Council consideration is required as this proposal
involves variations to the City’s Signage Policy (TP-P5.2).
The applicant has advised that the signage is part of a corporate image change around
Australia and therefore needs to be uniform.
Background
                             Lot 201 - Western portion - Business; and
 Town Planning Scheme No. 24
                             remaining portion - Special Purpose with a
 Zoning:
                             Permitted Use of Car Sales Yard

                                         Lot 4 - Special Purpose with a Permitted Use of Car
                                         Sales Yard
 Use Class:                              Car Sales Yard - 'P'

 Lot Area:                               3,493 m² (Across Two (2) Lots)

 Existing Land Use:                      Car Sales Yard - 'P'

 Surrounding Land Use:                   Business, Residential

 Size/Nature             of   Proposed Two (2) Wall Signs, One (1) Verandah Sign and
 Development:                          One (1) Monolith Sign




                                          Page 41
ORDINARY COUNCIL MEETING AGENDA                                                19 APRIL 2011


     SCHEME                     REQUIRED                             PROVIDED
    PROVISIONS
 Verandah Sign           Maximum height of 1.5m        Sign 1
                                                       1.017 m height x 15.83m width
                                                       (Area – 16.10m²)
 Wall Signs              Maximum height of 1.5m,       Signs 2 and 3
                         maximum area of 10m²          2 signs – 1.676 m height x 7.0m width
                                                       (Area – 11.7 m²)

 Monolith Sign           Maximum height of 6 m,        Sign 4
                         maximum width of 2 m,         9.0 m height x 2.5 m width,
                         street setback of 1 m         street setback of 1.5m

On 8 March 1978, Council resolved to rezone the subject lots from 'Business' to 'Special Zone
Restricted Use for Business and Car Sales Yard'. On 10 October 1979, Council resolved to
grant final approval for the sale of new and used cars on the subject sites.
A development application for signage on Lot 201, No. 374-376 Guildford Road, Bayswater
was received 26 March 1991. The proposal comprised the erection of an 8.7 metre high,6
metre wide pylon sign depicting the Mazda logo. Council recommended that the sign be
reduced to 6 metres in height and planning approval was granted for a 6 metre high pylon sign
on 1 May 1991.
A development application for extensions across Lots 4, 5, 7 and 201, Nos. 368, 370 and 374-
376 Guildford Road and Nos. 1A and 2 Elizabeth Street was received on 23 March 2009. The
proposal comprised additional car parking and car sales displays, workshop extensions,
showroom extensions and a blade wall with signage attached. Council considered the
application at the Ordinary Council Meeting held on 22 September 2009 and approved the
above development with the blade wall limited to 12.0 metres in height in lieu of the proposed
12.3 metres. Two (2) wall signs and three (3) verandah signs were also approved as part of the
application. The workshop, showroom and car parking areas of this application are currently
under construction. The City has been informed that construction is due to be completed in
late April 2011.

The proposed wall signs and verandah sign as part of this application are a substitution to the
signage which was approved by Council on 22 September 2009. The proposed monolith sign
is additional and was not included as part of the previous application.
Comment
Main Roads Comment
The subject sites abut a Primary Regional Road (Guildford Road) and the application was
referred to Main Roads Western Australia for comment. Mains Roads advised that the
placement of advertising signs positioned directly at motorists is of concern, as the advertising
signs will distract drivers from the more important tasks of guidance and navigating.




                                            Page 42
ORDINARY COUNCIL MEETING AGENDA                                                  19 APRIL 2011

Main Roads advised that it has no objection to the proposed signage subject to the following
conditions:
1.   Main Roads agreement is to be obtained prior to any modifications.
2.   Low level illumination is to be used.
3.   The illumination must not flash, pulsate or chase.
4.   The device shall not contain fluorescent, reflective or retro reflective colours or materials.
5.   The type of sign and location must comply with all relevant by-laws and planning
     schemes made by Council.
6.   No other unauthorised signage is to be displayed.

Sign 1
Sign 1 is to be located on the portion of the verandah of the tenancy at Lot 4. The sign is
proposed to be located on the north-west portion of the building fronting Guildford Road and
includes the Mazda logo at one end of the sign and reads 'Wood Bros Mazda' at the other end
of the sign. Sign 1 measures 1.017 metres in height and 15.83 metres in length. Clause 16 of
the City’s Signage Policy (TP-P5.2) states the following with regard to verandah signs:

“‘Verandah sign’ means a sign affixed on or under a veranda and includes signs affixed to
cantilever awnings and balconies.”.

The City's Signage policy stipulates that verandah signs are to have a maximum height of
1.5 metres but does not stipulate a maximum area or maximum length. Verandah signs are not
allowed to extend beyond the width or the bottom edge of the fascia but are permitted to
extend beyond the top edge of the fascia to a maximum of 900mm. Sign 1 does not extend
beyond the fascia at any point.

Signs 2 and 3
Sign 2 is proposed to be located on the north-east side of the blade wall on the boundary
between Lot 4 and Lot 201. Sign 3 is proposed to be located on the south-west side of the
same blade wall and fronts Garrett Road. The signs each measure a maximum of 1.676 metres
in height and have an area of 11.7m². The signage is in the same location and of similar scale
to that approved by Council on 22 September 2009; which measured 1.4m in height and 8.8m²
in area. Both signs comprise the word 'Mazda' along with the Mazda Logo. Clause 18 of the
City’s Signage Policy (TP-P5.2) states the following with regards to wall signs:

“‘Wall sign’ means a signboard or panel which is affixed to the wall of a business premises
for the purpose of advertising for the business, shop or premise to which it is installed”.

The City's Signage Policy allows for a maximum height of 1.5 metres and a maximum area of
10m². The applicant is therefore seeking a variation to both the allowable height and area of
the proposed wall signs.




                                             Page 43
ORDINARY COUNCIL MEETING AGENDA                                                 19 APRIL 2011

Sign 2 fronts an access road at the side of the property and is visible to east-bound motorists
on Guildford Road. The sign is setback approximately 29 metres from the east-bound
carriageway of Guildford Road and is not considered to have an adverse impact on amenity or
road safety. The sign also fronts residential properties on Guildford Road and is setback
approximately 20 metres from the nearest residential property. The sign is not considered to
have any more of a visual impact than the 12 metre high blade wall itself.

Sign 3 fronts the Guildford Road and Garratt Road intersection. The sign is visible to west-
bound motorists on Guildford Road, is setback approximately 15 metres from the carriageway
and is not considered to unduly impact on amenity or road safety.

The letters and the logo on Signs 2 and 3 are proposed to be illuminated. In order to alleviate
any potential impact on amenity and/or road safety, conditions of the Officer's
Recommendation require low level illumination to be used with no pulsating, flashing or
chasing lights and no reflective, retro reflective or fluorescent materials.

Sign 4
Sign 4 is proposed to be located in the primary street setback of Lot 4, fronting Guildford
Road. The sign measures 9 metres in height and 2.5 metres in width. The City's Signage
Policy states the following with regard to monolith signs:

" 'Monolith sign' means a sign that is not attached to a building or any other structure and
with its largest dimension being vertical. Such a sign may consist of a number of modules and
is generally uniform in shape from ground level to the top of the sign".

The City's Signage Policy allows for a maximum height of 6 metres and a maximum width of
2 metres. The applicant is therefore seeking a variation to both the allowable height and width
of the proposed sign. Given that the sign is in close proximity to the road reserve, its impact is
considered to be adverse to both the amenity of the surrounding business area and road safety.

Main Roads WA have also advised the City that variations to the Signage Policy are not
supported and that the signage has the potential to distract motorists from the more important
tasks of driving. A condition of the Officer's Recommendation therefore requires the monolith
sign to be reduced to no higher than 6 metres.
Summary
With regards to the wall signage and verandah signage component of the proposal, the
applicant is seeking variations to the allowable height and areas of the proposed signs. Due to
the commercial nature of this locality, the proposed wall signs and verandah signs are not
considered to look out of character or visually obtrusive. With regards to the proposed
monolith sign, it is considered that the proposed height of 9 metres will unduly impact on
amenity. It is therefore recommended that the monolith sign be reduced to no more than 6
metres in height, in accordance with the City's Signage Policy.
Voting Requirements
Simple Majority Required.




                                            Page 44
ORDINARY COUNCIL MEETING AGENDA                                            19 APRIL 2011


Committee/Officer Recommendation to Council
That planning approval be granted for proposed signage at Lots 4 and 201, Nos. 370 and
374-376 Guildford Road, Bayswater in accordance with the application and plans
received 17 December 2010, subject to the following planning conditions:
1.    The development shall be carried out only in accordance with the terms of the
      application as approved herein, and any approved plan.
2.    This approval is valid for a period of two (2) years from the date of this letter. If
      the development/use, the subject of this approval, is not SUBSTANTIALLY
      COMMENCED within two (2) years, the approval shall lapse and be of no further
      effect. Where an approval has lapsed, no development/use shall be carried out
      without the further approval of the City having first been sought and obtained.
3.    In accordance with the Local Government (Miscellaneous Provisions) Act 1960 and
      Building Regulations 1989, a building/sign licence must be obtained prior to the
      commencement of any building works.
4.    The development complying with any details marked in red on the approved plans.
5.    No bunting is to be erected on the site (bunting includes streamers, strips, banner
      strips, decorations of a similar kind).
6.    The signage hereby permitted shall not contain any flashing, moving or pulsating
      lighting nor contain lighting that is distracting to road users or interfere with
      traffic signals.
7.    Main Roads agreement is to be obtained prior to any modifications to the proposed
      signage.
8.    Low Level illumination is to be used to the satisfaction of the City of Bayswater.
9.    The signage shall not contain fluorescent, reflective or retro reflective colours or
      materials.
10.   The maximum height of the proposed monolith sign located on Lot 4 fronting
      Guildford Road is to be reduced to six (6) metres.
Moved:                                       Seconded:




                                         Page 45
ORDINARY COUNCIL MEETING AGENDA                                               19 APRIL 2011

At the Planning and Development Services & Administration and Community Services
Committee Meeting:
CR SYLVAN ALBERT DECLARED A FINANCIAL INTEREST
In accordance with Section 5.60A and 5.65 of the Local Government Act 1995
Cr Sylvan Albert declared a financial interest in this item as he owns property in the area.
At 7:33pm Cr Sylvan Albert withdrew from the meeting.

11.1.8        Final Adoption of the ‘Car Parking in the Town Planning Scheme No. 24
              Area’ Policy
              Attachments:   No. 1 - Final Policy No. TP-P 1.9 – ‘Parking in the Town
                             Planning Scheme No. 24 Area’
                             No. 2 – Map of Areas Where Parking Dispensation Would
                             Apply
              Officer:       Director of Planning and Development Services
              Refer:         Item 11.1.12: OCM 01.02.2011
Application
To consider the final adoption of the updated Policy No. TP-P 1.9 – ‘Car Parking in the Town
Planning Scheme (TPS) No. 24 Area’ following public advertising.
The proposed policy was advertised in accordance with scheme requirements for a period of
21 days via notices in local newspapers, correspondence sent to local business associations,
information on the City’s website and at the customer service counter at the City’s Civic
Centre. One (1) submission was received during the public advertising period, in support of
the proposed policy.
A separate report on this Agenda addresses the proposed planning policy on cash in lieu of car
parking.
Background
Issues related to parking were discussed at the Councillor Workshop held on 14 September
2010. Three actions to help address car parking issues were identified as priorities at the
Councillor Workshop:
1.   Prepare a City-wide access and parking strategy to address the causes of traffic
     congestion and parking issues;
2.   Prepare a cash in lieu of car parking policy (subject of a separate report in this Agenda);
     and
3.   Prepare a car parking policy to base parking standards on the local context (subject of
     this report).
Council considered the matter at its Ordinary Meeting held on 1 February 2011 and resolved
as follows:
1. “Council adopt the draft Policy No. TP-P 1.9 – ‘Parking in the Town Planning Scheme
   No. 24 Area’ as included in Attachment No. 1 to this report.
2. The draft policy be publicly advertised in accordance with the relevant provisions of Town
   Planning Scheme No. 24, including seeking comment from local business associations.
3. The draft policy be referred back to Council for consideration of final adoption following
   the public advertising process.

                                           Page 46
ORDINARY COUNCIL MEETING AGENDA                                               19 APRIL 2011

4. Council consider the allocation of funding to prepare a City-wide access and parking
   strategy to address the causes of traffic congestion and parking issues as part of the 2011-
   12 Budget process”.

Public Advertising
The proposed policy was advertised in accordance with scheme requirements for a period of
21 days via notices in local newspapers, correspondence sent to local business associations
(including the Central Eastern Business Association, Maylands Business Association and the
Morley Business Group), information on the City’s website and at the customer service
counter at the City’s Civic Centre.
One (1) submission was received, which was in support of the proposed policy during the
public advertising period. The submission:

1.   Applauds the initiative of the City to encourage businesses, local services and
     employment generators in areas like the Maylands town centre alongside key public
     transport routes;
2.   Supports moves to try to balance the need for on-site car parking with the need to
     encourage alternative access to these areas;
3.   Supports actions to maintain and enhance the current vibrancy of the Eighth Avenue
     shopping precinct;
4.   Would like to see a greater focus on making Eighth Avenue more pedestrian-friendly,
     for example by:
       (a)   A total ban on heavy transport using Eighth Avenue as a thoroughfare;
       (b)    More attention to wide-spreading shade trees making it truly an ‘avenue’ (like
              Mends Street, South Perth or Rokeby Road Subiaco, which are good
              examples);
       (c)   Ensuring the streetscape is visually appealing and interesting for pedestrians;
             and
       (d) Better control of unsightly temporary parking areas.
The submitter’s comments to make the area more pedestrian-friendly are supported and reflect
the objectives of the Maylands Activity Centre Urban Design Framework and Maylands
Activity Centre rezoning.
Comment
The new policy proposes to dispensate on-site car parking standards for non-residential
developments that are located in town (activity) centres or close to high frequency public
transport. These areas usually have better public transport, cycling or walking options
available and have a greater mix of land uses so that a number of tasks can be combined into
one trip (reducing the need for multiple vehicle trips). Non-residential developments away
from town centres and high frequency public transport would continue to be assessed in
accordance with current TPS 24 car parking standards.




                                           Page 47
ORDINARY COUNCIL MEETING AGENDA                                                19 APRIL 2011

The policy also encourages the ongoing use of existing historic heritage and character
buildings by allowing on-site parking provision to the extent that it is reasonably possible
given the existing building fabric. It is considered that this approach would encourage local
businesses to maintain and enhance these buildings.

Minor Updates to Policy
Two minor textual updates are proposed to improve the policy:

1. Under ‘Retail Uses’ in Table No. 1 of the policy, removing ‘art gallery’ as a use class and
   replacing it with ‘exhibition centre’. The new use class of ‘exhibition centre’ is proposed
   to be included in TPS 24 as part of TPS 24 Scheme Amendment No. 45 (Maylands
   Activity Centre Zone rezoning) and would include land uses such as a museum or art
   gallery; and
2. In the notes to Table No. 1, under point d), further clarifying that if a use does not appear
   in Table No. 1, but is proposed to be located within the Maylands or Bayswater town
   centres or close to high frequency public transport, on-site car parking will be determined
   based on the merits of the application with reference to the closest applicable standard.
It is considered that the minor updates proposed above will further improve the policy.

Community Benefits
It is considered that the proposed car parking policy would provide the following community
benefits:

1. Encourage businesses and employment generators to locate in town (activity) centre
   locations and close to high frequency public transport. This would help concentrate
   economic activity, boost local employment and increase street activity and social
   vibrancy;
2. Encourage the use and retention of historic heritage and character buildings;
3. Simplify and clarify current parking standards;
4. Streamline the planning approval process to reflect the policy direction of the Western
   Australian Planning Commission to review and reduce parking standards, particularly in
   activity centres; and
5. Protect and enhance the character and amenity of local streetscapes, particularly in town
   centres.
The submission in support of the proposed policy also noted some of these community
benefits. It is recommended that the updated policy be approved for final adoption by Council.




                                           Page 48
ORDINARY COUNCIL MEETING AGENDA                                             19 APRIL 2011

Summary
The new policy proposes to dispensate on-site car parking standards for non-residential
developments that are located in town (activity) centres or close to high frequency public
transport. These areas usually have better public transport, cycling or walking options
available and have a greater mix of land uses so that a number of tasks can be combined into
one trip (reducing the need for multiple vehicle trips). Non-residential developments away
from town centres and high frequency public transport would continue to be assessed in
accordance with current TPS 24 car parking standards.
The policy also encourages the ongoing use of existing historic heritage and character
buildings by allowing on-site parking provision to the extent that it is reasonably possible
given the existing building fabric. It is considered that this approach would encourage local
businesses to maintain and enhance these buildings.
The proposed policy was advertised for a period of 21 days and one (1) submission was
received in support of the policy. It considered that the proposed policy would provide a
range of community benefits, including encouraging economic development and vibrancy in
the Bayswater and Maylands town centres; streamlining the planning approval process and
enhancing the character of local streetscapes. It is recommended that the updated policy be
approved by Council.
Financial Implications
Nil.
Policy Implications
The proposed policy would complement and provide dispensations on the minimum car
parking standards listed in Table No. 2 of Town Planning Scheme No. 24.
Voting Requirements
Simple Majority Required.
Committee/Officer Recommendation to Council
That:
1.     Council approve the final adoption of the updated Policy No. TP-P 1.9 – ‘Car
       Parking in the Town Planning Scheme No. 24 Area’ as included in Attachment No.
       1 to this report.
2.     Notification of the final adoption of the updated policy be published in the local
       newspaper in accordance with the provisions of Town Planning Scheme No. 24.
Moved:                                        Seconded:
At the Planning and Development Services & Administration and Community Services
Committee Meeting:
FOR:      Councillors Kenyon, Radford, Pittaway, Turkington, and McKenna.
AGAINST: Councillor Robinson.

At 7:35pm Cr Sylvan Albert returned to the meeting.
At 7:36pm Cr Sylvan Albert withdrew from the meeting.




                                          Page 49
ORDINARY COUNCIL MEETING AGENDA                                               19 APRIL 2011

At the Planning and Development Services & Administration and Community Services
Committee Meeting:
CR SYLVAN ALBERT DECLARED A FINANCIAL INTEREST
In accordance with Sections 5.60A and 5.65 of the Local Government Act 1995
Cr Sylvan Albert declared a financial interest in this item as he owns property in the area.
11.1.9        Final Adoption of the Cash in Lieu of Car Parking Policy
              Attachments:    No. 1 – Proposed ‘Cash in Lieu of Car Parking Policy No. TP-
                              P 1.10’
              Officer:        Director of Planning and Development Services
              Refer:          Item 11.1.13: OCM 01.02.2011
                              Item 12.7.2: OCM 22.04.2008
                              Item 12.7.2: OCM 28.08.2007
                              Item 12.5.2: OCM 24.07.2007
Application
To consider the final adoption of a planning policy to facilitate cash in lieu of car parking
contributions within Town Planning Schemes No. 23 and No. 24 (TPS 23 and TPS 24) areas
following public advertising.

Cash in lieu of car parking refers to a payment made ‘in lieu’ of providing the minimum
number of car parking spaces specified in the town planning scheme or a parking policy. The
proposed policy was advertised in accordance with scheme requirements for a period of
21 days via notices in local newspapers, correspondence sent to local business associations,
information on the City’s website and at the customer service counter at the City’s Civic
Centre. No submissions were received on the proposed policy during the public advertising
period.

A separate report in this Agenda addresses the proposed policy on car parking in the TPS 24
area.
Background
Issues relating to parking were discussed at the Councillor Workshop held on 14 September
2010. Three (3) actions to help address car parking issues were identified as priorities at the
Councillor Workshop:

1.   Prepare a City-wide access and parking strategy to address the causes of traffic
     congestion and parking issues;
2.   Prepare a car parking policy to base parking standards on the local context (subject of a
     separate report in this Agenda); and
3.   Prepare a cash ‘in lieu’ of car parking policy (subject of this report).




                                           Page 50
ORDINARY COUNCIL MEETING AGENDA                                               19 APRIL 2011

Council considered the matter at its Ordinary Meeting held on 1 February 2011 and resolved
in part as follows:
1.   “Council adopt the draft Policy No. TP-P 1.10 - ‘Cash in Lieu of Car Parking Policy’
     as included in Attachment No. 2 to this report.
2.   The draft policy be publicly advertised in accordance with the relevant provisions of
     Town Planning Schemes No. 23 and 24, including seeking comment from local business
     associations.
3.   The draft policy be referred back to Council for consideration of final adoption
     following the public advertising process.
4.   Council provide additional and/or upgraded public car parking in or around the
     Maylands town centre provided sufficient cash in lieu of car parking funds and other
     funds to pay for such parking are available to the City.
5.   The following cash in lieu of car parking contribution rates be included in the City’s
     Schedule of Fees and Charges:
     (a)   Morley City Centre (Town Planning Scheme No. 23) - $40,000 per car bay x 25%
           of the on-site car parking shortfall = $10,000 per car bay;
     (b)   Proposed Maylands Activity Centre Zone - $40,000 per car bay x 25% of the
           on-site car parking shortfall = $10,000 per car bay; and
     (c)   In all other areas, a contribution rate equal to the cost of providing on-street car
           parking, associated landscaping and street trees in the immediate vicinity of the
           relevant site”.
Public Advertising
The proposed policy and cash in lieu of car parking rates were advertised in accordance with
scheme requirements for a period of 21 days via notices in local newspapers, correspondence
sent to local business associations (including the Central Eastern Business Association,
Maylands Business Association and the Morley Business Group), information on the City’s
website and at the customer service counter at the City’s Civic Centre. No submissions were
received on the policy during the public advertising period.
Comment
Cash in lieu of car parking refers to a payment made “in lieu” of providing the minimum
number of car parking spaces specified in the town planning scheme or a parking policy. The
City would use the funds generated to construct additional shared public parking for a
particular area or to fund suitable access alternatives.
This report discusses the following matters:
1.   The powers of the town planning schemes to require cash in lieu of car parking
     contributions;
2.   The estimated costs of providing additional car parking or other transport infrastructure;
3.   Areas where cash in lieu would be applicable;
4.   The calculation of cash in lieu of car parking contribution rates;
5.   The recommended cash in lieu of parking car contribution rates; and
6.   The implementation of cash in lieu of car parking provisions.




                                           Page 51
ORDINARY COUNCIL MEETING AGENDA                                                 19 APRIL 2011

Town Planning Scheme Powers
The City’s two (2) town planning schemes deal with cash in lieu of car parking differently and
will therefore be summarised separately. This matter was fully detailed in the report to the
Ordinary Council Meeting held on 1 February 2011 and is summarised below.

In summary, TPS 23 requires that:

1.     The City must either have provided a public parking station nearby or have proposals
       for providing a public station within the Scheme area before it can accept cash in lieu
       payments (Clause 4.6.1 c)). Council resolved at its Ordinary Meeting held on 28 August
       2007 that a public parking station should be provided in or around Precinct 12
       (Galleria). Cash in lieu of car parking contributions can therefore be levied in the TPS
       23 area;
2.     The parking cost shall be the same for the whole TPS 23 area (Clause 4.6.1 b) (ii)). This
       means that Council cannot charge different amounts of cash in lieu contributions in
       different precincts or sites of TPS 23;
3.     The cash in lieu of car parking contribution is to be based on land plus construction
       costs (Clause 4.6.1 b) i)); and
4.     Notwithstanding the above, Council may vary the cash in lieu of car parking
       contribution rate or charge a lesser rate at its discretion (Clause 4.6.1 b) (iii)).

In summary, TPS 24 requires that:

1.     The City must either have provided a public parking station nearby or have firm
       proposals for providing a public station within the Scheme area before it can accept cash
       in lieu payments.
       Council resolved at its Ordinary Meeting held on 1 February 2011 that it provides
       additional and/or upgraded public car parking in or around the Maylands town centre.
       Cash in lieu of car parking contributions can therefore only be levied in the Maylands
       town centre until Council resolves to provide additional public car parking in other areas
       (further discussed later in the report); and

2.     The cash in lieu of parking contribution rate is to be based on land plus construction
       costs. The scheme provides no discretion for Council to vary the cash in lieu of parking
       contribution rate.

Estimated Costs to Provide Additional Car Parking
It is expensive to construct additional car parking areas. Previous and recent market advice
indicates that the cost to construct additional parking in the Morley City Centre (TPS 23) is as
follows:
                 Estimated Cost Per Additional Car Parking Bay in TPS 23
     Type of Parking            Land Cost¹       Construction Cost²           Total Cost
     On Street Parking³             $0                $5,000                    $5,000
     Surface Parking             $25,500               $6,000                  $31,500
     Two Deck Parking            $12,750              $25,000                  $37,750
     Four Deck Parking            $6,375              $33,000                  $39,375




                                             Page 52
ORDINARY COUNCIL MEETING AGENDA                                                          19 APRIL 2011

 Notes:
 1.    Based on McGees Property Valuation in 2007 with a land cost of $1200 per m² in the Morley City Centre.
 2.    Based on parking construction costs contained in the draft Stirling City Centre Access and Parking
       Strategy 2010 and advice from the City’s Technical Services.
 3.    There may be limited opportunities to provide on street car parking within the TPS 23 area.
 4.    One car bay is estimated to require 21.25m² of land per car bay, including manoeuvring.

The requirement for the market value of the land to be included in the contribution rate
recognises that land is expensive and that public money should benefit the community rather
than subsidising private businesses, which would benefit by shifting parking onto public land.
The current land costs are likely to be higher than the 2007 market costs noted above.

The need to purchase new land to provide additional parking areas would also minimise the
impact of additional parking areas on existing facilities, parks and community services (i.e.
not turning a park into a car park).

It is more problematic to estimate the cost of providing additional car parking across TPS 24
given it is a much larger area and land costs may vary from area to area. However, it is
reasonable to assume that cash in lieu of parking is most likely to be sought in and around the
commercial areas of the Bayswater and Maylands town centres and other commercial zones
such as Walter Roads East and West and Beaufort Street.
For the purposes of providing an approximate estimate, it is assumed commercial land in the
TPS 24 area would also cost around $1,200 per metre2. Based on the above assumption, the
cost to construct additional parking in TPS 24 is as follows:

                  Estimated Cost Per Additional Car Parking Bay in TPS 24
      Type of Parking             Land Cost¹          Construction Cost²              Total Cost
      On Street Parking³              $0                   $5,000                       $5,000
      Surface Parking              $25,500                  $6,000                     $31,500
      Two Deck Parking             $12,750                 $25,000                     $37,750
      Four Deck Parking             $6,375                 $33,000                     $39,375
 Notes:
 1. Based on estimated commercial land cost of $1,200 per m².
 2. Based on parking construction costs contained in the draft Stirling City Centre Access and Parking
     Strategy 2010 and advice from the City’s Technical Services.
 3. One car bay is estimated to require 21.25m² of land per car bay, including manoeuvring.

Based on the above, it is likely that additional surface parking within commercial areas of the
City would cost around $31,500 per car bay, whilst a four deck, multi-storey car park could
cost approximately $39,375 per car bay.
Estimated Costs to Provide Public Transport
Another alternative to funding additional car parking is to fund improved non-private
vehicular transport options including better public transport. This matter was raised by Elected
Members at the Councillor Workshop held on 14 September 2010 and it was suggested that
this matter be further researched.




                                                 Page 53
ORDINARY COUNCIL MEETING AGENDA                                                19 APRIL 2011

There are two (2) major costs to providing public transport:
1.     Upfront capital costs to purchase buses (or the like), provide bus stops, signs, maps and
       associated costs to set up the system; and
2.     Operating costs to run the system including management, maintenance costs, wages,
       fuel etc.
Initial advice from Transperth indicates that it would cost around $450,000 to purchase a new
CAT bus and it would conservatively cost around $5 per kilometre travelled to operate
(including fuel, maintenance, wages etc).
A new or upgraded bus system could be operated and managed by Transperth (i.e. the City
would need to help fund it).

Transperth has advised that upfront capital costs would generally be funded by the local
government, while operational costs are generally one-third funded by the State Government
and two-thirds funded by local government. This funding arrangement currently operates for
CAT buses in Fremantle, Joondalup and Midland.

Annual operating costs would depend on the frequency of services, distance travelled and
number of days of operation. As an example, if a CAT bus service covered a 10 kilometre
route twice an hour from 6.00am to 10.00pm every day, total operating costs could be around
$600,000 per annum, with two-thirds ($400,000 per year) payable by the City of Bayswater
and one-third ($200,000 per year) payable by the State Government.
The table below provides a comparison of what infrastructure could be provided if $450,000
were spent on the upfront capital cost of a new CAT bus as compared with various types of
additional parking in the Morley City Centre (based on previously noted cost estimates).
     Infrastructure Comparison of Spending $450,000 in the Morley City Centre (TPS 23)
 Cost              Public       On Street       Surface        Two Deck         Four Deck
                  Transport     Parking         Parking         Parking          Parking
 Upfront          1 Cat Bus      90 bays        14 bays         12 bays          11 bays
 Cost $450,000
The comparison above demonstrates that on-street car parking is the most cost effective
transport infrastructure option (if it is available). The capital cost of purchasing a CAT bus
may be a viable option when compared with the cost constructing additional surface or decked
car parking. The issue with public transport is how the City’s share of the ongoing operational
expenses would be funded.
A long term funding source would need to be established to fund the City’s share of the
operational costs of public transport. The potential options for funding ongoing operational
expenses of public transport include:
1.    Cash in lieu of car parking contributions. However, this may not be an appropriate
      funding source as financial contributions are not known until the time of the relevant
      approval and payments may be made at ad hoc times. This may lead to cashflow and
      funding issues as revenue would be sporadic and inconsistent while operational costs are
      constant;
2.    Revenue from paid parking areas. The City does not currently have paid parking areas;




                                            Page 54
ORDINARY COUNCIL MEETING AGENDA                                                 19 APRIL 2011

3.    Developer contributions or annual financial contributions linked to a condition of
      planning approval. There are at least two examples where large developers partially
      fund improved public transport connections to development sites as a condition of
      planning approval, including the Optima Centre Shuttle in Herdsman ($250,000 per year
      contribution) and Midland Transit System between Midland Station and Midland Gate
      Shopping Centre (wholly paid for by the shopping centre). This is likely to be relevant
      only for major developments and would need to be negotiated on a case by case basis
      with the developer; or
4.    General revenue, which may have an affect on the other services the City provides to its
      community.

Financing public transport, while desirable, is only considered to be appropriate if an ongoing
funding mechanism is established to pay for annual operational expenses over the long term.
Given that an ongoing funding mechanism is not currently identified, funding public transport
through cash in lieu of car parking is not proposed to be included in the final policy.

Areas Where Cash In Lieu would be Applicable
Cash in lieu of car parking contributions can be levied in two (2) areas where Council has
resolved to provide additional public car parking:
1.    Morley City Centre across the TPS 23 area; and
2.    Maylands Town Centre.
Cash in lieu of car parking contributions cannot be levied in other areas until Council resolves
to provide additional public car parking within the vicinity. Other commercial areas where
Council may wish to seek cash in lieu of car parking contributions include (but may not
limited to):
1. Bayswater town centre;
2. Ashfield Precinct Plan area within City of Bayswater;
3. Walter Road West commercial area;
4. Beaufort Street commercial area;
5. Noranda Palms Shopping Centre;
6. Beechboro Central Shopping Centre;
7. Commercial area around the corner of Walter Road East and Beechboro Road North
   (Charlies Supermarket);
8. Guildford Road commercial areas; and
9. Mercy Hospital area.
Where Council does not have a firm proposal to provide additional parking in an area, there is
another potential mechanism to allow for payments to be sought. Clauses 13 and 14 of the
proposed policy provide for developers to fund the construction of on-street car parking in the
immediate vicinity of the relevant site on a cost recovery basis or for the developer to
construct on-street car parking in the immediate vicinity of the relevant site to the satisfaction
of the City.
The proposed cost recovery mechanism is different from cash in lieu as the on-street parking
would be provided immediately rather than being pooled in a cash in lieu of car parking fund
to be spent at some point in the future.




                                            Page 55
ORDINARY COUNCIL MEETING AGENDA                                                 19 APRIL 2011

Possible Development Examples
Following are three (3) possible development scenarios where the City may consider cash in
lieu of the required number of parking spaces to be acceptable. The scenarios also indicate the
cash in lieu amount that may be sought by the City.

1. A proposal for a change of use from a shop to a restaurant in Progress Street, Morley
   within Precinct 12 of the TPS 23 area. The proposed restaurant has a net lettable floor area
   of 100m2 and will therefore require 10 parking bays to comply the TPS 23 requirements.
   The proposed restaurant may have two (2) parking bays available onsite, thereby resulting
   in a parking shortfall of eight (8) parking bays. If the recommended cash in lieu
   contribution of $10,000 per bay is required to be paid by the developer then the overall
   cash in lieu contribution will be $80,000.

2. A proposal for an office development on Russell Street Morley within Precinct 6 of the
   TPS 23 area. The proposed office has a net lettable area of 1,300m2 and will therefore
   require 52 parking bays to comply the TPS 23 requirements. The proposed office may
   have 25 parking bays available onsite, thereby resulting in a shortfall of 27 bays. If the
   recommended cash in lieu contribution of $10,000 per bay is required to be paid by the
   developer then the overall cash in lieu contribution will be $270,000.

3. A proposal for a change of use from a shop to a restaurant in Bayswater near the train
   station within the TPS 24 area. The proposed restaurant has a gross leasable floor area of
   80m2 and will therefore require eight (8) parking bays to comply the TPS 24
   requirements. If the potential 50% parking requirement dispensation for sites in town
   centres under the proposed policy TP-P 1.9 Town Planning Scheme No. 24 Parking Policy
   is applied than the parking requirement will be reduced from eight (8) to four (4) parking
   bays. The proposed restaurant has three (3) parking bays available onsite thereby resulting
   in a parking shortfall of one (1) parking bay. Accordingly a cash in lieu contribution
   requirement of $10,000 would apply in this example.

Cash In Lieu Contribution Rate
There are two (2) options for cash in lieu of car parking contribution rates:
1. Developers are required to pay the actual cost of providing additional parking (i.e. land
   plus construction costs); or
2. Developers are required to pay partial cash in lieu of car parking contribution.




                                            Page 56
ORDINARY COUNCIL MEETING AGENDA                                                  19 APRIL 2011

The advantages and disadvantages of each approach are summarised in the table below.

      Comparison of Full and Partial Cash in Lieu of Car Parking Contributions

    Method                   Advantages                             Disadvantages

 Full Cash
                1. Provides for additional car parking 1. Full cost recovery is likely to
 in Lieu
                   without the City needing to             require       significant        cost
 Contribution
                   subsidise or fund the development       contributions. It is likely that a
                   costs;                                  four deck, multi-storey car park
                2. Follows the “user pays” principle;      could cost around $39,375 per car
                3. Provides       more       efficient,    bay including land costs;
                   centralised parking that any 2. Full cost recovery may constrain
                   motorists can use or upgraded           or prevent redevelopment;
                   public transport; and                3. There is a risk that the
                4. Allows developers to more               development of additional car
                   intensively develop land.               parking may be significantly
                                                           delayed while sufficient funds are
                                                           accrued, unless the City fully
                                                           funds the additional parking and is
                                                           reimbursed over time; and
                                                        4. It does not solve the short term
                                                           traffic and parking issues as it will
                                                           take time to accrue sufficient
                                                           funds.
 Partial Cash
                   Multi-Decked Car Parking          Multi-Decked Car Parking
 in Lieu
                1. Partial cash in lieu cost 1. Partial cash in lieu cost
 Contribution      contributions would help the City contributions     may   lead     to
                   fund additional multi-decked car  insufficient funds being raised. If
                   parking if/when sufficient funds  this is the case, there would be
                   are raised.                       three (3) scenarios:
                                                            a) Additional car parking is
                                                               significantly    delayed      (as
                                                               insufficient funds are accrued);
                                                            b) The City may have to fund the
                                                               cost shortfall, which would
                                                               have budget implications; or
                                                            c) A lesser number of car bays can
                                                               be constructed.
                                                         2. There is a risk that additional
                                                            parking may be significantly
                                                            delayed while sufficient funds are
                                                            accrued.
                                                         3. It may not solve the short term
                                                            traffic and parking issues.

                   On-Street/Verge Car Parking              On-Street/Verge Car Parking
                2. Technical Services have advised
                   that it would cost around $5,000
                   per bay to provide additional on-
                   street     parking      including
                   landscaping.

                                            Page 57
ORDINARY COUNCIL MEETING AGENDA                                                19 APRIL 2011

                 3. Cash in lieu cost contributions of
                    around $5,000 per bay would fund
                    additional on-street/verge car
                    parking.


                 4. On-street/verge car parking has the 4. On street parking may be a viable
                    following advantages:                  option     in    TPS      24, but
                                                           opportunities may be limited in
                    a) More efficient use of land and
                                                           TPS 23         because of     the
                        existing infrastructure;
                                                           predominance of major roads in
                    b) More visible parking options;
                                                           the area that may not be suitable
                    c) Helps to slow down traffic on
                                                           for on-street car parking.
                        adjoining           streets/roads,
                        assisting traffic management
                        measures;
                    d) Provides more perceived and
                        actual safety to pedestrians (as
                        the parked cars form a barrier
                        between       pedestrians     and
                        oncoming traffic); and
                    e) Can support and partially fund
                        streetscape upgrades such as
                        tree planting and footpath
                        upgrades.


It is not recommended that full cost recovery (i.e. land plus construction costs) be required in
the short term as it may unduly constrain or deter development.

However, partial cash in lieu cost contributions may mean that:
1. Additional car parking is significantly delayed (as insufficient funds are accrued); or
2. The City may have to fund the cost shortfall, which would have budget implications.; or
3. A lesser number of car bays funded by cash in lieu can be constructed.

How Cash In Lieu is to be Calculated
Cash in lieu of car parking contribution rates are proposed to be based on three (3) variables:
1.    The cash in lieu contribution rate per car bay;
2.    The shortfall in the number of on-site car bays proposed; and
3.    The percentage of the on-site car parking shortfall Council would like to seek a cash in
      lieu payment for (i.e. 100% of the shortfall, 50% of the shortfall etc).
The policy proposes that on-site car parking is to be provided as follows:
      TPS 23
1.    In accordance with an approved car parking policy for the area or otherwise as required
      in Table 1 - Car Parking Requirements of TPS 23; and




                                            Page 58
ORDINARY COUNCIL MEETING AGENDA                                                      19 APRIL 2011


        Maylands Town Centre
2.      In accordance with proposed Policy No. TP-P 1.9 – ‘Car Parking in the Town Planning
        Scheme No. 24 Area’ (refer to a separate report on this Agenda).
The total cash in lieu of car parking contribution for a particular application is proposed to be
determined using the following formula in the policy:

   Cash in lieu               Shortfall in                 Percentage of
   contribution              the number of                   parking                    Total
 rate per car bay        X     on-site car          X        shortfall           =    Financial
                                  bays                      applicable               Contribution
     (specified in the
     Schedule of Fees         (based on TPS or              (determined by
       and Charges)            parking policy)             Council resolution)

As an example, if a development application had an on-site car parking shortfall of 15 bays,
the relevant charge per car bay as determined by Council was $10,000 and the City applied
the rate of $10,000 per bay to 100 percent of the on-site car parking shortfall, the calculation
would be:
$10,000 x 15 x 100% = $150,000
Using the same example, if Council resolved to apply the relevant contribution rate to 50
percent of the on-site car parking shortfall, the calculation would be:
$10,000 x 15 x 50% = $75,000
Recommended Cash in Lieu of Parking Contribution Rate
The policy recommends that the cash in lieu contribution rate per car bay be based on the full
cost of providing multi-decked car parking (land plus construction costs), which is estimated
to be at least $39,375. Given that land costs are likely to have increased since 2007, it is
considered appropriate to round this amount up to $40,000.
Council has discretion to vary the percentage of car bays upon which cash in lieu is applicable
from one (1) percent of the parking shortfall to 100 percent of the parking shortfall, depending
on whether it wishes to apply a reduced cash in lieu contribution rate.
Three (3) examples of this method are provided below.
$40,000 per car bay x 25% of the on-site car parking shortfall = $10,000 per car bay.
$40,000 per car bay x 50% of the on-site car parking shortfall = $20,000 per car bay.
$40,000 per car bay x 75% of the on-site car parking shortfall = $30,000 per car bay.

This method makes it clear that developers are receiving a dispensation on the full cost of
providing additional parking, and also allows Council to vary contribution levels over time as
required as nominated in advance in the City’s Schedule of Fees and Charges.

It is recommended that the following contribution formulas be implemented for a
non-residential development where a shortfall of car parking is proposed (which would not
affect residential or industrial development):




                                                 Page 59
ORDINARY COUNCIL MEETING AGENDA                                                19 APRIL 2011

Morley City Centre (TPS 23)
$40,000 per car bay x 25% of the on-site car parking shortfall = $10,000 per car bay.
Maylands Town Centre (TPS 24)
$40,000 per car bay x 25% of the on-site car parking shortfall = $10,000 per car bay.

All Other Areas
In all other areas, it is recommended that a cost recovery mechanism be utilised to charge an
amount that is equal to the cost of providing on-street car parking and associated landscaping
and street trees in the immediate vicinity of the relevant site. The expected cost of providing
on-street car parking, associated landscaping and street trees is likely to be around $5,000 per
car bay.
Minor Updates to Policy
Two (2) minor textual updates are recommended to improve the policy:
1.   The publicly advertised policy referred to cash in lieu contributions to be made in the
     Maylands Activity Centre Zone. However, the Maylands Activity Centre Zone does not
     include    Lot      10,     No.     221     Railway       Parade,     Maylands     and
     Lot 12, No. 223 Railway Parade, Maylands, which would mean that cash in lieu of car
     parking could not be sought for development of these sites.

     It is proposed to delete reference to the Maylands Activity Centre Zone in the policy and
     instead refer to Maylands town centre, which would be defined as per the definition in
     the ‘Car Parking in the TPS 24 Area’ policy (i.e. the Maylands town centre would
     include both the above lots plus the Maylands Activity Centre Zone).
2.   Council resolved in part to modify Clause 14 of the draft policy at its Ordinary Meeting
     held on 1 February 2011 as follows:
     “Point 14 of the proposed policy be amended by deleting the words “are to only” and
     replacing them with the word “may” and add the following words at the end of the
     paragraph “Council may also consider other options”.
     It is recommended that Council reconsider the proposed modifications and that the
     clause be reworded back to the original wording as follows:
     "Developer payments noted in Clause 13 may are to only be used to construct on-street
     car parking bays, associated landscaping and street trees in the immediate vicinity of
     the relevant site. Council may also consider other options".

The reasons for the recommended reconsideration of the text of Clause 14 are as follows:

       1. Developer payments need to be clear and transparent.
           Cash in lieu of car parking contributions are considered to be clear and transparent
           as the funds generated would be used to provide additional parking in the vicinity
           of the subject site.
           The developer payments noted in the modified Clause 14 are considered to be
           clear and transparent as they would be a cost recovery measure to be used to
           construct on-street car parking bays, associated landscaping and street trees in the
           immediate vicinity of the relevant site.


                                           Page 60
ORDINARY COUNCIL MEETING AGENDA                                               19 APRIL 2011

           It is not considered clear and transparent to state that “Council may also consider
           other options”, unless the other options were specified in the policy.
       2. Developer payments need to be reasonably connected to the subject site(s).
           It is not considered equitable for a development levy to be charged where there is
           no reasonable connection or benefit for the landowner(s) or the future occupier(s)
           of the subject site. For example, it would not be considered reasonable for a cash
           in lieu of car parking contribution to be levied in Mount Lawley and spent on
           additional car parking in Noranda.
           The proposed cash in lieu contributions are considered to be reasonable as the
           intent is to provide additional public car parking within the vicinity of the subject
           site, thereby providing a potential benefit to the landowner(s) or future occupier(s)
           of the land.
           The developer payments noted in the modified Clause 14 would be reasonably
           connected to the subject site as the funds generated would be used to construct on-
           street car parking bays, associated landscaping and street trees in the immediate
           vicinity of the relevant site on a cost recovery basis, thereby providing a potential
           benefit to the landowner(s) or future occupier(s) of the land.
       3. The requirement for developer payments needs to have a statutory or policy
          foundation.
          As previously discussed, the statutory basis for requiring cash in lieu of car
          parking contributions is provided in Clause 4.6.1 of TPS 23 and Clause 8.4.6 of
          TPS 24.
           The statutory basis for requiring the developer payments noted in Clauses 13 and
           14 is provided in Clause 3.14 of TPS 23 and Clause 8.2.1 of TPS 24, which
           provide Council discretion to modify development standards by applying
           appropriate approval conditions. It is considered that a developer payment to be
           made where an application proposes a shortfall in on-site car parking for the
           purpose of providing street car parking bays, associated landscaping and street
           trees in the immediate vicinity of the relevant site on a cost recovery basis, is a
           reasonable and appropriate development condition supported by the town
           planning schemes.
           Developer payments for “other options” would need to have a statutory or policy
           foundation.
       4. Clause 13 of the policy states that developer payments to be made where cash in
           lieu of car parking is not applicable are to be on a cost recovery basis only. It is
           unclear what “other options” Council was considering to spend the developer
           charges on or whether they would be levied on a cost recovery basis or not.
Implementation
There are three (3) key steps required to implement a cash lieu of car parking regime:
1. Adopt the proposed ‘Cash in Lieu of Car Parking Policy TP-P1.10’ in accordance with
   scheme requirements;




                                           Page 61
ORDINARY COUNCIL MEETING AGENDA                                                19 APRIL 2011

2. Include the proposed cash in lieu of car parking contribution rates in the City’s Schedule
   of Fees and Charges as part of the 2011-12 Budget process. Therefore, the application of
   this policy and associated car parking contribution rates would be effective as from the
   date of adoption of the 2011-12 Budget and Schedule of Fees and Charges, which is
   programmed to occur at the Special Council Meeting to be held on 29 June 2011; and
3. Establish separate cash in lieu of car parking contribution funds for the Morley City
   Centre, the Maylands Town Centre and any other areas where Council would like to levy
   cash in lieu of car parking contributions (where a firm proposal exists for additional car
   parking station(s)). The accounts need to be maintained separately for each geographical
   area and cannot be combined (although TPS 23 would be treated as one geographical
   area).
It is recommended that the updated policy be approved by Council.
Summary
It is expensive to provide additional car parking areas. The estimated costs to provide
additional car parking are summarised in the table below:
         Estimated Costs Per Additional Car Parking Bay in TPS 23 and TPS 24
    Type of Parking          Land Cost      Construction Cost       Total Cost
    On Street Parking³           $0               $5,000              $5,000
    Surface Parking           $25,500             $6,000             $31,500
    Two Deck Parking          $12,750            $25,000             $37,750
    Four Deck Parking          $6,375            $33,000             $39,375
The costs noted above include construction plus land costs as the City may need to purchase
new land to provide additional car parking areas in order to minimise the impact of new car
parking areas on existing facilities, parks and community services. Given that land costs are
likely to have increased since 2007, it is considered appropriate to round the cost up to
$40,000 per car bay.
It is recommended that the following contribution formulas be implemented for
non-residential development where a shortfall of car parking is proposed (which does not
affect residential or industrial development):
Morley City Centre (TPS 23)
$40,000 per car bay x 25% of the on-site car parking shortfall = $10,000 per car bay.
Maylands Town Centre (TPS 24)
$40,000 per car bay x 25% of the on-site car parking shortfall = $10,000 per car bay.
All Other Areas
[




In all other areas, it is recommended that a cost recovery mechanism be utilised to charge an
amount that is equal to the cost of providing on-street car parking and associated landscaping
and street trees in the immediate vicinity of the relevant site. The expected cost of providing
on-street car parking, associated landscaping and street trees is likely to be around $5,000 per
car bay.

It is recommended that the updated policy be approved by Council.




                                           Page 62
ORDINARY COUNCIL MEETING AGENDA                                                19 APRIL 2011


Financial Implications
The proposed cash in lieu of car parking contribution rates would be included in the City’s
Schedule of Fees and Charges as part of the 2011-12 Budget process.

Separate cash in lieu of car parking contribution funds for each of the subject geographical
areas would also be established.
Policy Implications
The policy would be administered in conjunction with the proposed Policy No. TP-P 1.9 –
‘Car Parking in the Town Planning Scheme No. 24 Area’ (refer to a separate report in this
Agenda) and both town planning schemes.
Voting Requirements
Simple Majority Required.
Committee/Officer Recommendation to Council
That:
1.   Council approve the final adoption of the updated Policy No. TP-P 1.10 – ‘Cash in
     Lieu of Car Parking’ as included in Attachment No. 1 to this report.
2.   Notification of the final adoption of the updated policy be published in the local
     newspaper in accordance with the provisions of Town Planning Schemes
     No. 23 and No. 24.
3.   The following cash in lieu of car parking contribution rates be included in the
     City’s Schedule of Fees and Charges as part of the 2011-12 Budget process:
     (a)   Morley City Centre (Town Planning Scheme No. 23)
           $40,000 per car bay x 25% of the on-site car parking shortfall = $10,000 per
           car bay;
     (b)   Maylands Town Centre
           $40,000 per car bay x 25% of the on-site car parking shortfall = $10,000 per
           car bay; and
     (c)   In all other areas, a contribution rate equal to the cost of providing on-street
           car parking and associated landscaping and street trees in the immediate
           vicinity of the relevant site.
Moved:                                         Seconded:
At the Planning and Development Services & Administration and Community Services
Committee Meeting:
FOR:     Councillors Kenyon, Radford, Pittaway, Turkington, McKenna
AGAINST: Councillor Robinson.

At 7:39pm Cr Sylvan Albert returned to the meeting.




                                           Page 63
ORDINARY COUNCIL MEETING AGENDA                                                 19 APRIL 2011


11.1.10       Amendment No. 8 to Town Planning Scheme No. 23
              File No:        TPS/23-008
              Applicant:      City of Bayswater
              Officer:        Director of Planning and Development Services
Application

Council consideration is sought for the initiation of a scheme amendment to Town Planning
Scheme No.23 (TPS 23) for the following textual alterations:
1.    Modify Clause 2.3 Authorised Entry;
2.    Include a definition of ‘lot/allotment’ in Schedule 1: Interpretations;
3.    Amend Clause 3.5 which identifies certain development as not requiring planning
      approval from Council;
4.    Modify Clauses 5.4.1, 5.4.2 and 5.4.4 which require applicants to prepare an Outline
      Development Plan (ODP) prior to Council considering a development application or
      recommending a subdivision proposal in certain precincts; and
5.    Delete Clause 5.4.8 that currently restricts Council from considering alternative uses not
      listed as ‘Permitted’ or ‘Discretionary” in a Precinct (even if they may be deemed
      appropriate by Council) without requiring an amendment to the Scheme, and replace it
      with the wording from Clause 4.4.2 of the Model Scheme Text (MST) which provides
      more flexibility and discretion for Council.
Background
Some of the specific objectives of the current Morley City Centre Scheme (TPS 23) are to:
1.    Create an ‘urban centre’ with readily identifiable character within the Scheme Area;
2.    Encourage innovations in land development and renewal;
3.    Encourage the replacement of inappropriate uses and development; and
4.    Create diversity of land use and development and to ensure a wide range of residential,
      working and leisure opportunities within the area as a whole.
Despite these aims and objectives, it is considered that the city centre has failed to develop in
the manner originally intended by Council. Some of the issues identified as contributing to
this relate to the operation and implementation of the current Scheme provisions, and include:
1.    Limited scope for Council to be flexible in considering proposals;
2.    A narrow range of land uses permitted in each precinct; and
3.    The exclusion of uses which could be of benefit to the area, with no mechanism for
      Council to use its discretion.
To further guide the future development of Morley, Council adopted the Morley City Centre
Masterplan at its Ordinary Meeting held on 26 October 2010.
The Masterplan requires a significant amount of work for it to be implemented, including the
preparation of an Activity Centre Structure Plan, which will take some time to complete. In
the interim, some relatively simple amendments to the existing Scheme can be put into place
to provide more flexibility and encourage increased development activity in the area.

This report provides recommendations on textual amendments to TPS 23 to improve the
operation of the Scheme while the larger Morley City Centre project and future planning
framework for the area is being progressed.

                                            Page 64
ORDINARY COUNCIL MEETING AGENDA                                               19 APRIL 2011

Comment
Local governments often propose textual amendments to town planning schemes as issues
become evident through their operation and use. As noted above, certain issues have been
identified and can be addressed by amending the Scheme to improve its operation and
achievement of its objectives.
The proposed amendments are sought to:
1.   Remove potential barriers to the redevelopment of the city centre;
2.   Ensure that the wording of TPS 23 is more consistent with Town Planning Scheme
     No. 24 (TPS 24) and the MST;
3.   Provide interim improvements to the planning framework while the recommendations of
     the Morley City Centre Masterplan are being progressed;
4.   Provide further flexibility and clarity to the Scheme; and
5.   Streamline and enhance the functionality of the Scheme.
Proposed Modification No. 1
It is proposed to modify Clause 2.3 which allows an officer authorised by the Council to enter
premises to ascertain whether the provisions of the scheme are being observed. This wording
is inconsistent with the MST and TPS 24, and may lead to the interpretation that every time a
premises needs to be inspected, a Council resolution is required. As this is not the intent of
this clause, it is proposed to replace it with the wording in the MST, which specifies that the
local government can authorise its officers.
Proposed Modification No. 2
It is proposed to include a definition for ‘lot’ in Schedule One (1) of the Scheme to ensure
consistency with the MST and TPS 24. ‘Lot’ is a term used frequently throughout the
Scheme, and requires a definition to avoid inconsistencies in interpreting the Scheme.
Proposed Modification No. 3
TPS 23 currently requires planning applications for minor development such as carports,
patios, pergolas and outbuildings for single, grouped and multiple dwellings on strata or
survey strata lots. If these applications comply with the acceptable development standards of
the Residential Design Codes (R Codes), they cannot be refused.

This amendment proposes to exempt this type of minor development from requiring planning
approval from the Council if it complies with the R Codes. This will help to streamline the
planning approval process, which will benefit the residents and ratepayers of the City of
Bayswater.
Clause 3.5 of the Scheme currently exempts a single house on a lot including any extension,
ancillary outbuildings and swimming pools from requiring planning approval for except
where Council is required to exercise its discretion.




                                           Page 65
ORDINARY COUNCIL MEETING AGENDA                                                19 APRIL 2011

TPS 23 does not currently define ‘lot/allotment’ (refer to proposed modification No. 1 above),
however the term as defined in the MST does not include a strata or survey strata lot. This
means that building a patio on a freehold lot does not require planning approval, while the
same proposal on a strata or survey strata lot does. The new definition of ‘lot’ in the Scheme
is proposed to reflect the MST definition.
This is considered to be inequitable and will also result in an increase in the number of
planning applications over time for relatively minor development as more land in the City is
strata titled.
This amendment proposes to exempt minor development such as carports, patios, pergolas
and outbuildings for single, grouped and multiple dwellings on strata or survey strata lots
from requiring planning approval if the development complies with the acceptable
development standards of the R Codes and the site is not affected by heritage/character issues.
The following are examples of proposals (on a strata or survey strata lot) which would no
longer require planning approval under this amendment:
1.   A carport which is 1.5m from the side boundary, does not take up more than half of the
     frontage, and does not obstruct the view of the street from the dwelling;
2.   A patio which is at ground level, is no more than 3.5m high to the eaves, is less than 9m
     in length and located 1m from the side boundary; and
3.   An outbuilding at the rear of a dwelling which has an area of no more than 60m2, is no
     more than 2.4m high to the eaves and 4.2m to the ridgeline, and is set back 1.0m from
     the side boundary.
Including minor development as exempt from planning approval is a similar approach taken
by other local governments such as the City of Belmont, City of Swan and Town of Vincent,
and supports the Coalition of Australian Governments (COAG) reforms to improve the
delivery of government services. The Western Australian Planning Commission (WAPC) is
also supportive of moves by local governments to streamline their processes.
Proposed Modification No. 4
It is considered that a significant barrier to the redevelopment of the City Centre is the
requirements contained in Clauses 5.4.1, 5.4.2 and 5.4.4 for applicants to prepare an ODP
prior to Council considering a development application or recommending a subdivision in
certain precincts.
ODP’s are a useful planning tool in some instances, but they potentially require applicants to
organise and seek agreement from a number of landowners (some of whom may not be ready
to redevelop their site) and prepare an ODP which needs to be publicly advertised and
approved by Council. This can make the process long and expensive, which in turn is a
disincentive to developers and investors to redevelop the area. Consequently, few ODP’s have
been approved in the ten years since the Scheme was gazetted.
The original intent of these provisions was to provide more detailed sub-precinct plans.
However, it is anticipated that detailed planning of the city centre is likely to be part of the
Morley City Centre Structure Plan which the City is to prepare in accordance with the
Activity Centres Policy. This will supersede the requirements for developers to prepare
detailed sub-precinct plans and/or ODP’s.




                                           Page 66
ORDINARY COUNCIL MEETING AGENDA                                                  19 APRIL 2011

It is considered that these clauses inhibit quality redevelopment of the centre and should be
modified to only require an ODP where Council considers it necessary, rather than being a
mandatory requirement, as per the MST.

Proposed Modification No. 5
This amendment proposes to delete the following Clause 5.4.8 and replace it with the current
wording in the MST:
"5.4.8      Other Uses
Where in this Part a use is not a Permitted Use or Discretionary Use in A Precinct, then the
Scheme is required to be amended to allow that use to be carried out within the subject
Precinct."
The effect of the existing clause is to limit Council’s discretion to consider uses not listed as a
‘permitted’ or ‘discretionary’ use in a particular precinct. It restricts alternative uses even if
they may be deemed appropriate by Council, unless a Scheme amendment process is
undertaken, which can be costly and time consuming. It discourages redevelopment of the city
centre and serves to maintain the existing non-conforming industrial/commercial uses in some
instances.
Clause 4.4.2 of the MST and Clause 7.2.4 of TPS 24 provides Council with discretion to
consider alternative uses, thereby avoiding the lengthier process of a Scheme amendment. It is
proposed to insert a similar clause into TPS No.23 to provide more flexibility and discretion
for Council to consider alternative uses that may be appropriate for the city centre.
The proposed wording is as follows:
“5.4.8      Other Uses
If a person proposes to carry out on land any use that is not specifically mentioned in the
Precinct and cannot reasonably be determined as falling within the type, class or genus of
activity of any other use category the local government may —
a)    determine that the use is consistent with the objectives of the particular Precinct and is
      therefore permitted;
b)    determine that the use may be consistent with the objectives of the particular Precinct
      and thereafter follow the consultation procedures of clause 3.7 in considering an
      application for planning approval; or
c)    determine that the use is not consistent with the objectives of the particular Precinct and
      is therefore not permitted.”
Summary

The proposed modifications to TPS 23 are sought to:
1.   Remove potential barriers to the redevelopment of the city centre;
2.   Ensure that the wording of TPS 23 is more consistent with TPS 24 and the MST text;
3.   Provide interim improvements to the planning framework while the recommendations of
     the Morley City Centre Masterplan are being progressed;
4.   Provide further flexibility and clarity to the Scheme; and
5.   Streamline and enhance the functionality of the Scheme.




                                             Page 67
ORDINARY COUNCIL MEETING AGENDA                                                  19 APRIL 2011

The proposed modifications are summarised below:
1.     Modify Clause 2.3 Authorised Entry;
2.     Include a definition of 'lot/allotment' in Schedule 1: Interpretations to ensure consistency
       with the MST and TPS 24;
3.     Amend Clause 3.5 by excluding carports, outbuildings, patios and pergolas for single,
       grouped and multiple dwellings, from requiring planning approval if in compliance with
       the R Codes;
4.     Modify Clauses 5.4.1, 5.4.2 and 5.4.4 to require applicants to prepare an Outline
       Development Plan when Council considers it necessary, instead of being mandatory;
5.     Delete Clause 5.4.8 that currently restricts Council from considering alternative uses not
       listed as a 'permitted' or 'discretionary' in a Precinct (even if they may be deemed
       appropriate by Council) without requiring an amendment to the Scheme, and replace it
       with the wording from Clause 4.4.2 of the MST which provides more flexibility and
       discretion for Council.
The modifications have the potential to provide greater flexibility and discretion for Council
and promote a wider range of appropriate uses for the city centre.
It is recommended that the proposed Scheme amendment be initiated and publicly advertised
before further consideration by Council.
Policy Implications

The proposed modifications will:
1.     Improve the operation of the Scheme while the larger Morley City Centre project and
       future detailed planning framework for the area is being progressed;
2.     Provide greater flexibility and discretion for Council and promote a wider range of
       appropriate uses for the city centre; and
3.     Ensure that the scheme is progressing further towards Model Scheme Text compliancy.
Financial Implications

Nil.

Voting Requirements

Simple Majority Required.




                                             Page 68
ORDINARY COUNCIL MEETING AGENDA                                            19 APRIL 2011


Committee/Officer Recommendation to Council
That:
1.   Council initiate Amendment No. 8 to Town Planning Scheme No. 23 as follows:

     (a)   Insert the following definition in Schedule 1: Interpretations, after the
           definition of “Local Shop”:
           “LOT
           has the same meaning as in the Planning and Development Act 2005 (as
           amended), but does not include a strata or survey strata lot;”
     (b)   Delete clauses 2.3.1 and 2.3.2, and insert the following words in clause “2.3 -
           Authorised Entry”:
           “An employee of the local government authorised by the local government may,
           at all reasonable times and with such assistance as may be required, enter any
           building or land for the purpose of ascertaining whether the provisions of the
           Scheme are being observed.”
     (c)   Insert the following new clause (c) after Clause 3.5(b) and renumber the
           remaining paragraphs as necessary:
           "c)   The erection on strata or survey strata lots of carports, patios, and
                 ancillary outbuildings for single, grouped or multiple dwellings, except
                 where:
                 (i) the proposal requires the exercise of the discretion by the local
                       government under the Scheme to vary the provisions of the
                       Residential Design Codes;
                 (ii) the proposal is located in a place that has been entered in the
                       Register of Heritage Places under the Heritage of Western Australia
                       Act 1990;
                 (iii) the property is the subject of an order under Part 6 of the Heritage
                       of Western Australia Act 1990; or
                 (iv) the property is included on the Heritage List under clause 3.15 of the
                       Scheme.”
     (d)   Insert the text “unless otherwise determined by Council” at the end of the first
           paragraph after the words “in accordance with a staged approval process as
           follows”, in clause 5.4.1.

     (e)   Insert the following new clause in clause 5.4.2 and renumber the remaining
           clause as necessary:

           "b) Notwithstanding clause 5.4.2 a), Council may recommend subdivision or
               approve the development of land within Precincts 2A, 2B, 3, 6, 8, 9 and 10,
               prior to an Outline Development Plan or Detailed Site Plan coming into
               effect in relation to that land, if Council is satisfied that this will not
               prejudice the specific purposes and requirements of the Precinct.”




                                         Page 69
ORDINARY COUNCIL MEETING AGENDA                                               19 APRIL 2011


     (f)   In Clause 5.4.2o):
           a)    add the word “and” at the end of sub-clause (ii);
           b)    delete the word “and” and add a full stop at the end of sub-clause (iii);
                 and
           c)    delete sub-clause (iv).

     (g)   Add the words “the Morley City Centre Masterplan, and” after “to the
           provisions of” in clause 5.4.5.

     (h)   Delete Clause 5.4.8 and replace with the following:
           “5.4.8      Other Uses

           If a person proposes to carry out on land any use that is not specifically
           mentioned in the Precinct and cannot reasonably be determined as falling
           within the type, class or genus of activity of any other use category the local
           government may —

           a)    determine that the use is consistent with the objectives of the particular
                 Precinct and is therefore permitted;
           b)    determine that the use may be consistent with the objectives of the
                 particular Precinct and thereafter follow the consultation procedures of
                 clause 3.7 in considering an application for planning approval; or
           c)    determine that the use is not consistent with the objectives of the
                 particular Precinct and is therefore not permitted.”

2.   Amendment documentation be prepared and forwarded to the Department of
     Environmental Protection for assessment following preparation.
3.   Upon the Notice of Assessment from the Department of Environmental Protection
     being received, the proposed amendment be advertised for public comment for 42
     days by way of:
     (a)   Notification to the Western Australian Municipal Association to publish a
           notice in The West Australian newspaper;
     (b)   Notification being published in local newspapers;
     (c)   Relevant public authorities and adjoining local governments being notified in
           writing of the Amendment details;
     (d)   Local community groups being notified in writing of the Amendment details;
     (e)   Information on the City’s website; and
     (f)   Hard copies of the Scheme amendment made available at the City of
           Bayswater Civic Centre front counter and the Morley Library.
4.   The proposed amendment be referred to Council for further consideration
     following public advertising.
Moved:                                         Seconded:



                                           Page 70
ORDINARY COUNCIL MEETING AGENDA                                                19 APRIL 2011


11.1.11       Amendment No. 49 to Town Planning Scheme No. 24
              File No:       TPS/24-049
              Applicant:     City of Bayswater
              Officer:       Director of Planning and Development Services
Application

Council consideration is sought for the initiation of a scheme amendment to Town Planning
Scheme No.24 (TPS 24) to amend Clause 3.1.2 which excludes certain development from
requiring planning approval from Council.

The proposed textural amendment is sought to streamline Council’s development assessment
process and better serve the residents and ratepayers of the City of Bayswater.
Background

TPS 24 currently requires planning applications for minor development such as carports,
patios and outbuildings for single, grouped and multi unit dwellings on strata or survey strata
lots. If these applications comply with the acceptable development provisions of the
Residential Design Codes (R Codes), they cannot be refused.

This amendment proposes to exempt this type of minor development from requiring planning
approval from Council where it complies with the acceptable development standards of the
R Codes.

Comment

Clause 3.1.2 of TPS 24 currently exempts a single house on a lot including any extension,
ancillary outbuildings and swimming pools from requiring planning approval except where
Council is required to exercise its discretion, or the property is affected by heritage or
character issues.

The definition of lot/allotment in TPS 24 does not include a strata or survey strata lot. This
means that building a patio on a freehold lot does not require planning approval, whilst the
same proposal on a strata or survey strata lot does. This is considered to be inequitable and is
likely to result in a number of planning applications for relatively minor development as more
land in the City is strata titled.

This amendment proposes to exempt minor development such as carports, patios and
outbuildings for single, grouped and multiple dwellings on strata or survey strata lots from
requiring planning approval if the development complies with the acceptable development
standards of the R Codes and the site is not affected by heritage/character issues.

The following are examples of proposals (on a strata or survey strata lot) which would no
longer require planning approval under this amendment:

A carport which is 1.5 metres from the side boundary, does not take up more than half of the
frontage, and does not obstruct the view of the street from the dwelling;




                                           Page 71
ORDINARY COUNCIL MEETING AGENDA                                                19 APRIL 2011


A patio which is at ground level, is no more than 3.5 meters high to the eaves, is less than nine
(9.0) metres in length and located one (1.0) metre from the side boundary; and

An outbuilding at the rear of a dwelling which has an area of no more than 60m2, is no more
than 2.4m high to the eaves and 4.2m to the ridgeline, and is set back 1.0m from the side
boundary.

This is a similar approach taken by other local governments such as the City of Belmont, City
of Swan and Town of Vincent, and supports the Coalition of Australian Governments
(COAG) reforms to improve the delivery of government services. The Western Australian
Planning Commission (WAPC) is also supportive of moves by local governments to
streamline their processes.

Summary

This amendment proposes to exempt minor development such as carports, patios and
outbuildings for single, grouped and multiple dwellings on strata or survey strata lots from
requiring planning approval if the development complies with the acceptable development
standards of the R Codes and the site is not affected by heritage/character issues.

It is considered that this proposal reflects the practises of other local governments and will
streamline the planning approval process, which will benefit the residents and ratepayers of
the City of Bayswater.

It is recommended that the proposed scheme amendment be initiated and publicly advertised
before further consideration by Council.

Policy Implications

The proposed amendment will streamline the development assessment process within the
City.

Financial Implications

Nil.

Voting Requirements
Simple Majority Required.




                                            Page 72
ORDINARY COUNCIL MEETING AGENDA                                             19 APRIL 2011


Committee/Officer Recommendation to Council
That:

1.   Council initiate Amendment No. 49 to Town Planning Scheme No. 24 as follows:
     (a) Insert the following new Clause (e) after Clause 3.1.2(d):

           "c)   The erection on strata or survey strata lots of carports, patios, and
                 ancillary outbuildings for single, grouped or multiple dwellings, except
                 where:
                 (v) the proposal requires the exercise of the discretion by the local
                        government under the Scheme to vary the provisions of the
                        Residential Design Codes;
                 (vi) the proposal is located in a place that has been entered in the
                        Register of Heritage Places under the Heritage of Western Australia
                        Act 1990;
                 (vii) the property is the subject of an order under Part six (6) of the
                        Heritage of Western Australia Act 1990;
                 (viii) the property is included on the Heritage List under Clause 5.1 of the
                        Scheme; or
                 (ix) the property is located within a heritage area designated under the
                        Scheme.” ; and
     (b) Renumber the remaining paragraphs accordingly.

2.   Amendment documentation be prepared and forwarded to the Environmental
     Protection Authority for assessment following preparation.
3.   Upon the Notice of Assessment from the Environmental Protection Authority
     being received, the proposed amendment be advertised for public comment for 42
     days by way of:
     (a)    Notification to the Western Australian Municipal Association to publish a
            notice in The West Australian newspaper;
     (b)    Notification being published in local newspapers;
     (c)    Relevant public authorities and adjoining local governments being notified in
            writing of the Amendment details;
     (d)    Information on the City’s website; and
     (e)    Hard copies of the Amendment made available at the City of Bayswater Civic
            Centre front counter.
4.   The proposed amendment be referred to Council for further consideration
     following public advertising.
Moved:                                        Seconded:




                                          Page 73
ORDINARY COUNCIL MEETING AGENDA                                              19 APRIL 2011


11.1.12       Draft Local Housing Strategy - Adoption for Advertising
              Attachments:    No. 1 - Draft Local Housing Strategy- Executive Summary
                              No. 2 - Focus Areas for Change Map
                              No. 3 - Potential Character Protection Areas
              Officer:        Director of Planning and Development Services
              Refer:          Item 11.1.12: OCM 25.05.2010
                              Item 12.7.1: OCM 27.05.2008
                              Item 12.7.3: OCM 24.04.2007
Application
The City has prepared a draft Local Housing Strategy which establishes the broad strategic
framework to guide and provide for the community’s current and future housing needs and is
to accommodate projected population growth over the City.

Council is requested to:
1.  Adopt the draft Local Housing Strategy for public advertising; and
2.  Note the proposed approach to public advertising and community consultation.

The draft Local Housing Strategy was distributed to Councillors at a Councillor workshop
held on 8 March 2011 and presented to Councillors to obtain feedback at a Councillor
workshop held on 5 April 2011. Please refer to (Attachment No. 1) for the Executive
Summary of the draft Strategy.
Background
Council resolved to initiate the preparation of a Local Housing Strategy at its Ordinary
Meeting held on 24 April 2007.

The last review of residential densities throughout the City occurred in 1989. The Western
Australian Planning Commission (WAPC) also advised the City that a residential density
review and housing strategy would be required to be prepared following gazettal of Town
Planning Scheme No. 24 (TPS 24). The Local Housing Strategy will guide the preparation of
a Local Planning Strategy which is required to guide future town planning scheme reviews
and amendments.

In progressing the draft Strategy, Councillor workshops were held to discuss housing issues in
the City of Bayswater and expectations for housing in the future. At a workshop held on
17 June 2009, Council came to broad consensus on the key principles to be used in the
development of the Local Housing Strategy. These key principles are as follows:

1.   Some form of change is required to accommodate a growing population;
2.   Focus new development on selected areas (or nodes);
3.   Different development standards may be required for different areas;
4.   A mix of housing choices is required to suit the changing population;
5.   Provision of a mix of appropriate land uses in certain locations;
6.   Developing and implementing initiatives to promote high quality development;
7.   Better align land use with the transport network; and
8.   Add activity and vibrancy to some areas.
Council also considered potential nodes for change at a briefing session held on
18 August 2009.

                                          Page 74
ORDINARY COUNCIL MEETING AGENDA                                                19 APRIL 2011


At its Ordinary Meeting held on 25 May 2010 Council considered a report on the proposed
model for community visioning to guide preparation of the Local Housing Strategy. The
matter was referred to a Councillor workshop held on 8 June 2010 where support was shown
for a ‘guided democracy’ approach to consultation, such that a draft Local Housing Strategy
should be prepared and presented to the community for input (as forms the subject of this
report).
Comment
Content of Draft Strategy
The key objectives of the draft Local Housing Strategy are to:
1.    Provide a strategic direction for Council, developers and the community in relation to
      residential densities and housing issues in the City;
2.    Facilitate a mix of housing choices to accommodate all ages and diverse lifestyles; and
3.    Identify locations which have the capacity to accommodate population growth and
      change.
The draft Local Housing Strategy provides a locally relevant response to WAPC strategies
and policies including Directions 2031 and Beyond and Draft Central Metropolitan Perth
Sub-Regional Strategy. In particular, the draft Local Housing Strategy responds to significant
population growth forecasts (a projected doubling of the Perth Metropolitan Area population
to 3.5 million by 2050) by establishing a framework to accommodate an additional 8,500
dwellings over the City of Bayswater in line with State Government targets.
The draft Strategy identifies ‘focus areas for change’ including activity centres, urban villages
and urban corridors which are the general locations for development to be focussed (Refer to
Attachment No. 2). The areas have been selected based on key principles, research and
analysis and WAPC strategies. The locations include Morley City Centre, Maylands Town
Centre, Bayswater Town Centre and the Ashfield Precinct (among others) and build on a
number of urban design studies and developments that have already progressed in these areas
including Morley City Centre Masterplan, Maylands Urban Design Framework and Ashfield
Precinct Plan. The draft Strategy also identifies selected locations suitable for redevelopment
for residential land uses and/or mixed use such as the industrial area around Sussex Street,
Charles Street and Foundry Street in Maylands as focus areas for change. Further detailed
area planning will be required for many of the focus areas for change and will cover matters
such as density, built-form and urban design.
Conversely, no major changes are proposed for most suburban residential areas and there are
no significant changes to residential densities proposed for these locations. Some areas of the
City have split zonings such as Residential R17.5/R25 and it is proposed that these density
zonings are simplified to Residential R25 to be in line with current development practices.
This will have a negligible impact on development potential.




                                            Page 75
ORDINARY COUNCIL MEETING AGENDA                                                19 APRIL 2011

The draft Strategy also consists of the following:
1.   High Quality Design and Streetscapes.
     It is proposed that urban design provisions covering matters such as building interaction
     with the street, building character and pedestrian amenity are prepared for the focus
     areas for change and that streetscape improvements (for instance, covering landscaping,
     verge upgrades and improvements to street furniture) are also planned for these areas.
     These areas have been selected as the focus for improvements given they are high
     profile locations.
     It is also proposed that urban design provisions are prepared so as to promote high
     quality development and/or facilitate high levels of passive surveillance for corner lots;
     lots that overlook public open space, rights-of-ways and pedestrian access ways; and
     multiple dwellings. In particular, the draft Strategy looks to encourage the
     redevelopment of existing multiple dwellings by proposing the removal of barriers to
     redevelopment. The draft Strategy also looks to maximise the coverage of street trees
     and to plan for improved footpaths and cycle paths.

2.   Opportunities for Heritage Protection Areas
     Heritage Protection Areas provide special planning control over an area to enhance
     heritage significance. The draft Strategy identifies selected parts of the City for possible
     designation as Heritage Protection Areas and advocates the implementation of Heritage
     Protection Area Guidelines as appropriate. The possible areas include Copley Street,
     Burnside Street, Murray Street, Hill Street and Slade Street (Bayswater), Thirlmere
     Road (Mt Lawley), Stuart Street and Crawford Road (Maylands). These areas have
     been identified as they consist of small groups of dwellings that share particular
     architectural style(s) that together strongly reflect the City's past development such as
     federation housing and traditional worker's cottages. The introduction of heritage
     protection areas will rely on consultation with landowners and residents.

3.   Opportunities for Character Protection Areas
     Character Protection Areas are covered by guidelines to promote design which is
     sympathetic to the prevailing character and streetscape of an area. The draft Strategy
     identifies the need to review the effectiveness of existing guidelines and to review the
     locations of Character Protection Areas. The draft Strategy proposes the establishment
     of new Character Protection Areas for Bedford (around Beaufort Street and Grand
     Promenade) and Bayswater (around Whatley Crescent, Leake Street, Veitch Street).
     (Refer to Attachment No. 3) These areas were identified on the basis of there being
     highly consistent housing design over a small area or a prevailing design theme over a
     broader area. The introduction and review of character protection areas will rely on
     consultation with landowners and residents.

4.   Preparation of Sustainable Residential Design Policy
     The draft Strategy canvasses a range of elements which could be included as part of a
     sustainable residential design policy covering matters such as solar orientated design,
     renewable energy, natural ventilation, energy efficiency and water wise measures and
     explores different mechanisms for implementation (i.e. mandatory approaches, rating
     systems, voluntary approaches). Further feedback from the community will be used to
     guide the content and delivery approach of the new policy.




                                           Page 76
ORDINARY COUNCIL MEETING AGENDA                                                 19 APRIL 2011


5.    Improving Housing Choice
      The inclusion of focus areas of change is intended to enhance housing choice over the
      City. In addition, it is proposed that Council relax the Residential Design Codes
      requirement that ancillary accommodation (granny flats) can only accommodate a
      member of the family who occupies the main dwelling (subject to the construction of
      one ancillary accommodation unit per lot and the landowner continuing to live onsite).
      The proposed change would provide more flexibility for aged housing.

The draft Strategy is accompanied by ‘Appendix 1 – Background Study’ which consists of an
assessment of the City’s housing and demographic situation; key external drivers that may
impact housing expectations and profiles the City’s housing needs and issues.
Significantly, the draft Local Housing Strategy aligns with the following outcomes contained
within the City's Strategic Plan 'The Future of Our City 2011-2015':
1.       Outcome 1.7 - Our community feels safe and secure.
2.       Outcome 2.3 - We commit to conserving our environment for future generations by
         pursuing renewable energy.
3.       Outcome 3.1 - We redevelop our City based on a targeted population size and range of
         lifestyle choices.
4.       Outcome 3.2 - We work to achieve a high quality built form for our City.
5.       Outcome 3.3 - We develop town centres as vibrant community meeting places.
6.       Outcome 3.4 - We develop Bayswater as an attractive, liveable and pedestrian-friendly
         City.
A Councillor Workshop was held on 5 April 2011 to present the draft Strategy for feedback.
Councillors supported further review into the role of the area around Meltham Train Station as
an additional focus area for change as part of this Strategy at this time, reflecting the value of
the rail network and need to work to support improvements to this network. This is in keeping
with the Strategy principle to 'better align land use with transport network' as well as
accessibility principles contained within Directions 2031 and the proposed Access and
Parking Strategy. It is proposed that the draft Local Housing Strategy be updated prior to
advertising to reflect this change.
Community Consultation and Public Advertising
The Local Housing Strategy forms a high-level strategic framework for housing for the entire
City of Bayswater. Accordingly, an extensive community consultation programme is
proposed as part of public advertising over May/June 2011 to cover the whole of the City of
Bayswater and to maximise opportunities for input from a range of stakeholders. The
components of the community consultation and public advertising programme are outlined
below.

       Letter-Drop/Mail-Out
Correspondence comprising a covering letter, Local Housing Strategy summary brochure and
brief feedback form are proposed to be distributed to City of Bayswater households,
businesses and landowners (residential and commercial) as well as other stakeholders such as
business associations, ratepayer groups and government departments. This is considered
necessary in order to give stakeholders the opportunity to provide feedback on the draft
Strategy.



                                            Page 77
ORDINARY COUNCIL MEETING AGENDA                                                 19 APRIL 2011

         Local Housing Strategy Community Open Days
It is proposed that approximately four Local Housing Strategy Community Open Days will be
held over the advertising period to provide community members with opportunities to obtain
information and make enquiries about the draft Strategy and provide feedback. An open house
format is proposed (similar to that undertaken as part of the advertising for the Morley City
Centre Masterplan) with information displays and City officers available to discuss the draft
Strategy with attendees. To maximise attendance and public access to the sessions, open days
are proposed to be held in community centres or recreation centres (subject to cost and
availability of venues), in locations spread over the City.
It is proposed that advertising and consultation will also consist of the following:
1. Advertisements to be placed in the Eastern Suburbs Reporter and The Voice newspapers;
2. Information displays featuring poster boards and with summary brochures and feedback
   forms available, set up for the duration of the advertising period in locations including the
   Civic Centre and libraries;
3. On-line information, including on-line availability of the draft document and feedback
   form; and
4. The preparation of a media release.
The letters, media release, on-line information and newspaper advertisements will also be
used to promote community open days.

Implementation

The draft Strategy consists of an implementation table which gives priority to:
1.     The completion of complimentary strategic documents such as the Local Commercial
       Strategy, Access and Parking Strategy and Local Planning Strategy;
2.     Work to progress key projects for focus areas for change such as Morley City Centre;
       and
3.     The preparation of minor scheme amendments which would not require the
       completion of other background studies or strategies, such as removing the split
       zoning textual changes and minor zone changes to a standardised Residential R25
       coding.

It is noted that the WAPC will likely require a Local Planning Strategy before major scheme
amendments are considered such as major re-zonings for activity centres.

Next Steps
Following advertising, amendments to the draft Strategy may be required based on the
outcomes of community consultation. The amended draft Strategy will then be presented to
Council and the Western Australian Planning Commission for endorsement.
Summary
A draft Local Housing Strategy has been prepared to establish the broad strategic framework
to guide and provide for the community’s current and future housing needs.




                                            Page 78
ORDINARY COUNCIL MEETING AGENDA                                               19 APRIL 2011

The draft Strategy identifies focus areas for change which are the general locations for
development to be focussed and no major changes are proposed for most suburban residential
areas. Other key elements include new opportunities for and reviewing existing character
protection areas; opportunities to introduce heritage protection areas and the establishment of
a sustainable residential design policy.
Council is requested to endorse the draft Local Housing Strategy for public advertising and
the proposed approach to public advertising and consultation which is proposed to occur over
May/June 2011. Major components of the advertising programme include community open-
days and the City-wide distribution of a letter and brochure.
It is noted that the Strategy document will be updated to include the area around Meltham
Train Station as a focus area for change, reflecting the need to work to support improvements
to the rail network.
Policy Implications
Nil.
Financial Implications
The advertising of the Draft Strategy as proposed will cost approximately $15,000. Funds are
available in the budget for the conduct of the consultation.
Voting Requirements
Simple Majority Required.
Officer's Recommendation
That:
1. Council adopt the draft Local Housing Strategy for public advertising.
2. The City undertake the proposed public advertising programme including:
   (a)   Local Housing Strategy Community Open Days to follow an open house format to be
         held in four different locations;
   (b)   Correspondence consisting of a covering letter, summary brochure and feedback
         form to be distributed to City of Bayswater households, businesses, landowners and
         other stakeholders;
   (c)   Advertisements in the Eastern Suburbs Reporter and The Voice newspapers;
   (d)   On-line information and feedback form; and
   (e)   Information displays and media releases.
3. The Draft Local Housing Strategy be referred back to Council for consideration of
   endorsement following the public advertising process.
4. The area around Meltham Train Station be included as a focus area for change, reflecting
   the need to work to support improvements to the rail network.




                                           Page 79
ORDINARY COUNCIL MEETING AGENDA                                               19 APRIL 2011

At the Planning and Development Services & Administration and Community Services
Committee Meeting:
ADDENDUM – ORDINARY COMMITTEE MEETING – 11 APRIL 2011
The following information provides further clarification of the Councillor discussion on the
draft Local Housing Strategy, presented to the Councillor Workshop held on 5 April 2011:

Discussions included issues relating to Meltham Train Station and the need for this site to be
included as part of the focus areas for change. Discussions also canvassed the importance of
public transport and the need to ensure integration and upgrades of public transport facilities
and capacity. In this regard, the Local Housing Strategy forms one part of a Local Planning
Strategy. The other parts of the Local Planning Strategy will include an Access and Parking
Strategy, Local Commercial Strategy and Public Open Space Strategy which will address
these matters.

In light of the above, the Strategy should be updated to include and address the area around
Meltham Train Station as a node in the 'Focus Areas for Change' section of the Strategy and
this should occur prior to public advertising of the Strategy. The Officer's Recommendation
contained in the Agenda has been amended accordingly, as stated below:
Committee/Officer Recommendation to Council
That Council adopt the draft Local Housing Strategy for public advertising, subject to
the area around Meltham Train Station being included and addressed as a node in the
'Focus Areas for Change' section of the Strategy.
1.   The City undertake the proposed public advertising programme including:
     (a)   Local Housing Strategy Community Open Days to follow an open house
           format to be held in four different locations;
     (b)   Correspondence consisting of a covering letter, summary brochure and
           feedback form to be distributed to City of Bayswater households, businesses,
           landowners and other stakeholders;
     (c)   Advertisements in the Eastern Suburbs Reporter and The Voice newspapers;
     (d)   On-line information and feedback form; and
     (e)   Information displays and media releases.
2.   The Draft Local Housing Strategy be referred back to Council for consideration of
     endorsement following the public advertising process.
Moved:                                         Seconded:




                                           Page 80
ORDINARY COUNCIL MEETING AGENDA                                            19 APRIL 2011


11.1.13       Implementation of Development Assessment Panels
              Attachments:   No. 1 - Metropolitan DAP Groupings
                             No. 2 - Planning Bulletin No. 106
                             No. 3 - Simplified DAP Application Process
              Officer:       Director of Planning and Development Services
              Refer:         Item 13.10: OCM 27.10.2009
Application
To:
1.  Update Council on the implementation of Development Assessment Panels (DAPs),
    which are scheduled to become operational from 1 July 2011; and
2.  Seek nominations for the two (2) City of Bayswater DAP representatives and two (2)
    alternate representatives.
Background
The introduction of DAPs is one of the fundamental principles of the national Development
Assessment Forum’s leading practice model for development assessment. South Australia and
New South Wales have already introduced development assessment panels into their planning
systems. Victoria has recently passed legislation to implement development assessment
commissions to perform the role of DAPs.
Council has been updated as information is being released on the DAP implementation
process by the Department of Planning (DoP). This includes (but is not
limited to) memorandums recently circulated to Councillors on 17 September 2010,
11 February 2011 and 25 February 2011.
Comment
DAP Update
DAPs will be independent decision-making bodies that will determine the following classes of
development applications:
1.   All development applications with a value of $7 million or more.
2.   Some development applications with a value of between $3 million and $7 million if an
     applicant decides to “opt-in” and refer the application to a DAP.

Notwithstanding the above, the following development applications are excluded from the
DAP process and will be determined by the relevant local government:
1.   A single house;
2.   Less than 10 grouped dwellings;
3.   Less than 10 multiple dwellings;
4.   A carport, shade sail, outbuilding or shed; and
5.   Developments by local governments or the Western Australian Planning Commission.




                                         Page 81
ORDINARY COUNCIL MEETING AGENDA                                                19 APRIL 2011

Each DAP will comprise three (3) independent specialist members/technical experts (one of
whom will be the presiding member, and one the deputy presiding member) and two (2) local
members nominated by the local government. DAPs will be bound by the provisions of the
relevant local town planning scheme and planning policies and Metropolitan Region Scheme.
DAPs will have the same discretion regarding decision making as local governments and the
Western Australian Planning Commission (WAPC) currently have.

A simplified explanation of the DAP application process is contained in an attachment (refer
to Attachment No. 3). In summary, development applications will continue to be lodged,
processed and assessed in the same way as they currently are, except that:
1.   An applicant will fill out two (2) separate forms (the current Metropolitan Region
     Scheme Form 1 and a new DAP Form, which will be sent to the DAP Secretariat at the
     DoP) and submit them to the relevant local government along with relevant application
     information;
2.   An applicant will pay two (2) sets of application fees (the current statutory charge and a
     new DAP charge, which will be remitted to the DAP Secretariat at the DoP in order to
     cover expected DAP costs);
3.   The application will be assessed as per current procedures (including seeking advice on
     the application from referral bodies, advertising the application and reviewing
     submissions where an application is required to be advertised), then an Officers Report
     will be written and referred to the DAP for consideration. Applications are not
     anticipated to be presented to Council prior to being referred to DAP. The City is
     seeking further clarification from the DoP in regards to this aspect of the DAP's
     implementation process; and
4.   The DAP would determine the development application rather than the application
     being determined by Council or by City Officers under delegated authority.

The DoP states that the DAP Framework is intended to run on a 100 percent cost recovery
model and there are no anticipated cost-shifts to local government. The DoP has advised that
local governments will be reimbursed in a number of ways for costs associated with DAPs,
including (but not limited to):
1.   Reimbursement to the relevant local government for providing a minute-taker for DAP
     meetings at a rate of $28 per hour for a maximum of four (4) hours;
2.   Reimbursement to the relevant local government for venue and security hire for DAP
     meetings at a rate of $50 per hour for a maximum of four (4) hours. However, this will
     only be paid where the DAP presiding member deems a matter to be contentious and
     necessitates a security presence. If this is not the case, it is understood that no venue or
     security hire reimbursements will be paid;
3.   Reimbursement to the relevant local government for catering costs to a maximum of
     $100 for most circumstances; and
4.   Reimbursement to a local government of $50 per DAP application for expenses
     associated with collecting and forwarding DAP fees to the DAP Secretariat.
The DoP believes the proposed DAP application model strikes an appropriate balance
between ensuring that there are no cost-shifts to local governments, whilst also protecting
applicants from unreasonable DAP application expenses.




                                           Page 82
ORDINARY COUNCIL MEETING AGENDA                                                19 APRIL 2011

DAPs would also be responsible for determining any requested amendments to DAP
determined development applications or any requests for reconsideration. DAPs would also be
the respondent if an applicant seeks a review of a decision by the State Administrative
Tribunal. Local governments would be responsible for administering conditions of
development approval imposed by a DAP and the DAP can also instruct the City to provide
additional application information.

Metro Central Joint DAP
The City of Bayswater will be part of the Metro Central Joint DAP along with the Town of
Bassendean, City of Belmont, City of Canning, City of Melville, City of South Perth and
Town of Victoria Park (Refer to Attachment No. 1).
Each local government's representatives will only consider DAP applications made in the
relevant local government. Local government representatives will thereby rotate on and off
the panel, ensuring that there is local knowledge on the panel for the consideration of each
application.

For example, the City's nominated representatives would only consider applications made in
the City of Bayswater, along with the three (3) appointed specialist DAP members. The City's
representatives would then step down when applications in other local government areas are
to be considered and the relevant local authority's representatives would take their place on
the panel.
Number of Applications Expected to go to DAPs
It is difficult to predict how many applications received by the City may be referred to DAPs
in the future for the following reasons:
1.   Building costs are rising, which would increase the number of applications that would
     be referred to a DAP when compared to previous years;
2.   The type of applications received is expected to change over time as major
     developments may be proposed for areas like the Morley City Centre, Ashfield Precinct
     Plan area (e.g. CSBP site) and Maylands town centre in accordance with the proposed
     Maylands Activity Centre Zone provisions; and
3.   Residential applications are expected to change over time from grouped dwelling
     developments to multiple dwelling developments in accordance with the new Part 7 of
     the Residential Design Codes (Multi Unit Housing Code). Multiple dwelling
     developments may be able to propose more dwellings, which may inflate the
     development cost and therefore require referral to a DAP for determination.

Based on previous data, it is expected that the number of applications received by the City that
may require referral to a DAP could be around 10-12 per year.
Local Government DAP Representatives
The Department of Planning (DoP) has advised that local governments will be required to
nominate its representatives and alternate representatives on or before 13 June 2011. This date
is fixed as it is 40 days from 2 May 2011, when the Minister for Planning will formally
establish DAPs in Western Australia by the publication of an Order in the Government
Gazette. The Minister is empowered to nominate local government representatives if local
governments        fail      to      provide       the      requisite      nominations      by
13 June 2011.




                                           Page 83
ORDINARY COUNCIL MEETING AGENDA                                                 19 APRIL 2011

Notwithstanding the above, the DoP has advised that it would greatly appreciate local
governments beginning the nomination process as soon as possible, as training for DAP
members will begin from 3 May 2011 and implementation timeframes are very tight.
Council is required to nominate two (2) City of Bayswater DAP representatives and two (2)
alternate representatives. The estimated sitting fees for local government DAP members are
$400 per session. All DAP members must attend mandatory training sessions before they can
attend DAP meetings.
DAP members will be expected to prepare for, attend and participate in every DAP meeting
held. While it is difficult to predict how many meetings this may involve for the City's
representatives as previously discussed, it is expected that DAP members could be expected to
attend 10-12 meetings per year (around one (1) meeting per month).
DAP members are appointed for a term of two (2) years. After two (2) years, the regulations
require the local government nomination process to be completed again, however the previous
DAP members can be renominated by the local government.
A quorum for a DAP is the presiding member (or deputy presiding member), one other
specialist member and one local government member. Each DAP member has one vote. In the
event of a deadlocked vote, the Presiding Member has the deciding vote. In the event that a
permanent local government DAP member cannot attend a meeting, they would be replaced
by an alternate local government nominee. Alternate specialist members cannot replace local
government DAP members and vice versa. All DAP meetings will also be open to the public.
All DAP members are required to abide by specified rules of conduct. These requirements are
in addition to the requirements regarding conflict of interest and use of information that are set
out in the Planning and Development Act 2005 and Local Government Act 1995. The Minister
for Planning can remove a DAP member for breaching the code of conduct.
DAP Timeframes
Some of the key DAP implementation steps are summarised in brief below:
1.    The necessary DAP regulations and legislative instruments became operational on 24
      March 2011;
2.    The DoP is preparing Question and Answer papers and guidance notes on DAPs, which
      are expected to become available in April 2011;
3.    The Minister for Planning will formally establish DAPs in Western Australia by the
      publication of an Order in the Government Gazette on 2 May 2011;
4.    Training of local government DAP members will commence from 3 May 2011;
5.    Local Governments will have until 13 June 2011 to formally nominate DAP members,
      although the DoP has requested that local governments begin the nomination process as
      soon as possible; and
6.    DAPs will become operational from 1 July 2011.
Summary
Council is requested to nominate two (2) City of Bayswater Development Assessment Panel
representatives and two (2) alternate representatives. The Department of Planning has advised
that it would greatly appreciate local governments beginning the nomination process as soon
as possible, as training for Development Assessment Panel members will begin from 3 May
2011 and implementation timeframes are very tight.




                                            Page 84
ORDINARY COUNCIL MEETING AGENDA                                           19 APRIL 2011

The estimated sitting fees for local government Development Assessment Panel members are
$400 per session. Development Assessment Panel members are appointed for a term of two
(2) years. All Development Assessment Panel members must attend mandatory training
sessions before they can attend Development Assessment Panel meetings.
Financial Implications
Nil.
Policy Implications
Nil.
Voting Requirements
Simple Majority Required.
Officer's Recommendation
That:
1. Council note the information in this report on the implementation of Development
   Assessment Panels in Western Australia.
2. Council nominate the following two (2) Development Assessment Panel members to
   represent the City of Bayswater:
       (a)    Councillor
       (b)    Councillor
3. Council nominate the following two (2) alternate Development Assessment Panel
   members to represent the City of Bayswater in the event that a member is unavailable for
   a meeting:
       (a)    Councillor
       (b)    Councillor


At the Planning and Development Services & Administration and Community Services
Committee Meeting:
Committee Discussion
The Committee discussed the officers recommendation and amended point 2 and 3 to
nominate the following Councillors as Panel Members:
1.      Development Assessment Panel members:
        (a)    Councillor Marlene Robinson
        (b)    Councillor Terry G Kenyon, JP
2.      Alternate Development Assessment Panel members:
        (a)    Councillor Sonia Turkington
        (b)    Councillor Sylvan Albert




                                             Page 85
ORDINARY COUNCIL MEETING AGENDA                                      19 APRIL 2011


Committee Recommendation to Council
That:
1.   Council note the information in this report on the implementation of Development
     Assessment Panels in Western Australia.
2.   Council nominate the following two (2) Development Assessment Panel members
     to represent the City of Bayswater:
     (a)   Councillor Marlene Robinson.
     (b)   Councillor Terry G Kenyon, JP.
3.   Council nominate the following two (2) alternate Development Assessment Panel
     members to represent the City of Bayswater in the event that a member is
     unavailable for a meeting:
     (a)   Councillor Sonia Turkington.
     (b)   Councillor Sylvan Albert.
Moved:                                      Seconded:




                                       Page 86
ORDINARY COUNCIL MEETING AGENDA                                                     19 APRIL 2011


11.2          Administration and Community Services

11.2.1        City of Bayswater Rangers Services Report – March 2011
              Attachments:     Ranger Services Management Report – March 2011
              Officer:         Director of Administration and Community Services
Application
To provide Council with information about the activities of City of Bayswater Ranger
Services for March 2011 in order for Council to make informed decisions about the service
provided.
Background
Statistics relating to Ranger Services has been presented to Council previously by providing a
spreadsheet of Action Request types and a brief description of activities or issues arising.

The intent of the Ranger Services report is to provide Council with information about the
service in order to be kept informed on the issues and application of the service.

Ranger Services deals with action request and administer laws relating to specific legislation
in order to maintain and improve community safety. The various Legislation rangers
administer include the Dog Act 1976, the Litter Act 1976, the Bush Fires Act 1954, the
Control of Vehicles (Off-road Areas) Act 1978, the Local Government Act 1995 and the City
of Bayswater Local Laws.

Rangers also act as eyes on the street and report any illegal activity to police.

The City’s Ranger Services are located at 25 King Street. The office is open to the public
Monday to Friday 8:30am to 5:00pm.

Community Rangers are on duty from:
7:00am to 9:00pm Monday to Friday
9:00am to 5:00pm Saturday and Sunday
Comment
The Ranger Services Management Report (refer to Attachment No. 1) reflects the work
carried out by rangers throughout the month of March 2011.

Rangers received 252 Action Requests relating to ranger activities. These action requests are
higher that the four year average of 174 action requests with 78 of those relating to animals
(dogs) and 90 relating to parking. These are the highest two areas of complaint.

There were 201 infringements notices and 124 warnings issued for the March period. This is
higher than the four year average for infringement notices of 116.

During the March reporting period rangers have received 34 dog wandering reports resulting
in 29 dogs being impounded.

Rangers issued a total of 194 parking infringements and 95 parking warnings throughout the
March and received 89 parking action requests.


                                             Page 87
ORDINARY COUNCIL MEETING AGENDA                                               19 APRIL 2011

Rangers received 44 reports of abandoned vehicles for investigation. Of these vehicles, most
were removed within the 24 hours notification period after warnings were placed on the
vehicles. Of the 44 Action Requests received, 5 vehicles were impounded with the remaining
vehicles either being removed or currently under investigation.

Crimea Park is still a high priority with a number of donation bins located in the area.
Offenders are depositing materials adjacent to the bin causing safety concerns and also
affecting the visual amenity of the area.
During March rangers and security officers have patrolled the area at Crimea Park 127 times
with additional drive-by patrols carried out also in order to detect offenders.
Rangers have carried out two unmarked surveillance operations during March at Crimea Park
for 6 hours each during times where litter offences are most likely to be detected. Of these
operations 1 offender has been identified and the alleged offence is being investigated further
to obtain vehicle ownership details.
The fire season extends from 30 November until 30 April each year, all land owners in the
City must ensure that their property whether vacant or not, does not have a fire hazard on the
property. Rangers have been conducting fire hazard inspections in order to effectively
manage the risks to the community.
Where a Ranger has identified the potential for a hazard on a property a reminder notice is
sent to the land owner and occupier. Throughout this fire season to date 671 properties have
been identified as potential hazards and the owners have been contacted.
Final inspections began on 1 December 2010 and where a hazard is not been removed as
required by the Fire Break Order, the City will issue infringement notices and remove the
hazards. Any costs associated with the removal of the hazard will be recovered from the land
owner.
During the March reporting period rangers received 4 reports of fire hazards. From these
reports, and standard inspections, rangers' identified 7 fire hazards on properties within the
City during the month. As a result of previous inspections 0 infringement notices were issued
to land owners who failed to comply with the Fire Break Order.

Policy Implications
Nil.
Financial Implications
Nil.
Voting Requirements
Simple Majority Required.
Committee/Officer Recommendation to Council
That the Ranger Services Management Report for March 2011 be received.
Moved:                                         Seconded:




                                           Page 88
ORDINARY COUNCIL MEETING AGENDA                                                19 APRIL 2011


11.2.2        NADA Act-Belong-Commit Avon Descent Sponsorship 2011
              Attachment:     Proposed Sponsorship Agreement
              Officer:        Director of Administration and Community Services
Application
To consider a Tier 3 sponsorship agreement presented by Northam’s Avon Descent
Association (NADA) with respect to the 2011 Act-Belong-Commit Avon Descent finishing
line event scheduled for Sunday, 7 August 2011.
Background
The Avon Descent is an international sporting event attracting competitors from across
Australia and oversees, including South Africa and Europe. Competitors race 134kms down
the Avon Valley from Northam to Bayswater in paddle and powered craft facing a variety of
flat, white water and tree lined sections of river. The event has been running since 1973.

The event attracts significant media and TV coverage with Channel Ten covering the race
exclusively across Australia and additional coverage broadcast across cable and satellite
networks including Eurosport and adventure race programmes.

Northam’s Avon Descent Association (NADA) owns all rights and property associated with
or related to the Avon Descent. NADA engages the City of Bayswater as an event sponsor to
manage the Avon Descent Finish Line Event. In return the City receives a range of benefits
outlined in Schedule 1 of the Sponsorship Agreement.

Council has traditionally entered into a sponsorship agreement with NADA to support the
Avon Descent on an annual basis. The City generally coordinates the finish line activities
associated with the event and in recent years has endeavoured to create a community festival
style atmosphere at the finish line.

Council allocated an amount of $10,000 (ex GST) to NADA for the 2010 Avon Descent, plus
staffing resources.
Comment
NADA has submitted a sponsorship proposal for Council’s consideration for the 2011 event
that would again see the City coordinate the Finish Line event on Sunday, 7 August 2011.
For the 2011 event, NADA is requesting direct cash sponsorship of $10,000 (ex GST) from
the City. A Copy of the sponsorship agreement presented by NADA is (attached).

The following are additions made to the 2011 contract.

         8.     Provision of first aid services for competitors and spectators within the Family
                Fun Day area. Please note, that NADA will be providing first aid services for
                competitors on the sand bank/finish line.




                                            Page 89
ORDINARY COUNCIL MEETING AGENDA                                              19 APRIL 2011

        10.   Provide an area for the Avon Descent's tier 1 & 2 sponsors to host corporate
              hospitality finish line functions - City of Bayswater will not be held liable to
              any associated costs the above functions.

These additions will not impact on the City’s resources or ability to deliver sponsor
obligations. In 2010 The City provided First Aid cover for the community aspect of the finish
line event and additional cover for competitors was covered by NADA, though this was never
outlined in the contract. This arrangement ensures great Risk Management for the event, as
the two are seen as separate events, with competing demands for first aid.
Policy Implications
Nil.
Financial Implications
$10,000 (ex GST) will be included as a component of the Avon Descent budget listed for
consideration as part of the 2011/12 budget deliberations.
Voting Requirements
ABSOLUTE MAJORITY REQUIRED.
Committee/Officer Recommendation to Council
That:
1.     Council allocate sponsorship of $10,000 (ex GST) to Northam’s Avon Descent
       Association as a component of its Sponsorship Agreement for the
       2011 Act-Belong-Commit Avon Descent.
2.     His Worship the Mayor and the Chief Executive Officer be authorised to sign the
       Sponsorship Agreement and affix the Common Seal thereto.
Moved:                                        Seconded:




                                          Page 90
ORDINARY COUNCIL MEETING AGENDA                                                19 APRIL 2011


11.2.3        City of Bayswater 2010 Art Awards Event Debrief
              Officer:       Director of Administration and Community Services
Application
To provide Council with feedback on the City of Bayswater 2010 Art Awards.
Background
At its Ordinary Meeting of Council held on 22 February 2011, Council resolved to defer the
item to obtain further information regarding the acquisition of Art.

The report City of Bayswater 2010 Art Awards Event Debrief report is resubmitted for
Council's consideration.

The City promotes a wide range of community events in order to enhance:
   • Free Family Fun
   • Community Engagement and Social Cohesion
   • Cultural Development
   • Economic Stimulation and Opportunities to promote the City to the wider community

City of Bayswater Art Awards – 20 to 25 September 2010
The City of Bayswater Art Awards are held annually at Noranda Shopping Village to provide
an opportunity for local artists to participate in a professionally presented art exhibition and
allow the wider community to enjoy the displayed pieces of art. The awards are managed by
the City in conjunction with Bayswater Art Society and the Hawaiian Management Group.
Bayswater Art Society receive a $1,500 honorarium for their services and Hawaiian
Management Group contribute $9,745 worth of services to the event. A memorandum of
understanding is drafted and agreed by all parties prior to the event.

Bayswater Art Society provides volunteers throughout the event and assists in the judging of
the ‘Peoples Choice Award’. The local community are engaged by contributing pieces of art
for inclusion in the exhibition, and nominating a favoured piece of art in the ‘Peoples Choice
Award.

The event recognises local community artistic talent through a series of category awards,
including a main acquisition prize of $5,000.
Comment
One Hundred and Twelve (112) entries were received for the 2010 event. An online entry
system was utilised for the 2010 event and feedback concluded that the method of entry did
not fully meet needs of the entrant and will not be used for future events.




                                           Page 91
ORDINARY COUNCIL MEETING AGENDA                                                 19 APRIL 2011

An awards presentation evening was conducted at the Noranda Shopping Village on Friday,
24 September 2010 with an audience of over 200 invited guests comprising of Entrants,
Councillors, City Dignitaries, and representatives from Bayswater Art Society and Hawaiian
Management Group.

Award winning professional artist David Giles acted as the event curator and judged the
award categories with a panel of local judges. The category winners were:

                Category                                Winner                  Prize Award
 City of Bayswater Acquisition               John Ainsworth                     $5,000
 Best Local Artist                           Niomi Grant                        $ 500
 Bayswater Art Society member Award          Jean Prendergast                   $ 500
 People’s Choice Award                       Sara Rahimi                        $ 100
 High Commendation                           Joy McAloon                        $ 500
 High Commendation                           Carmen McFaull                     $ 500
 High Commendation                           Carolyn Griffiths                  $ 500

The City retains the winning acquisition painting in to its collection as part of the $5,000 first
prize to the artist. Council may wish to consider the purchase of any or all of the remaining
category winners. As part of the Art Award Prize Ceremony the event Curator David Giles
conducted a floor talk to invited guests and provided an insight into each of the winning
pieces of art.
Financial Implications
            EVENT                    BUDGET         ACTUAL              COMMENT
 City of Bayswater Art Awards         $26,200        $19,707      $6,493 Surplus
Voting Requirements
Simple Majority Required.
Committee/Officer Recommendation to Council
That the City of Bayswater retains the winning acquisition painting in to its collection as
part of the $5,000 first prize to the artist.
Moved:                                          Seconded:




                                            Page 92
ORDINARY COUNCIL MEETING AGENDA                                                19 APRIL 2011


11.2.4        City of Bayswater 2011 Dance Festival Debrief
              Officer:        Director of Administration and Community Services
Application
1.       To provide Council with a debrief on the City of Bayswater Dance Festival.
2.       To discuss the option of holding two (2) Dance Festivals in 2011 calendar year.
3.       To seek Council's expectation of the 2011 City of Bayswater Dance Festival.
Background
At its Ordinary Meeting of Council held on 22 February 2011, Council considered the 2010
Dance Festival Debrief report which provided information about the 2011 event
arrangements. The item was deferred, pending further information about hosting two dance
festivals per year.
History
The Dance Festival is held at the Morley Sport and Recreation Centre in October and is
managed by the Youth YMCA through a Memorandum of Understanding. The aim of the
Festival is to showcase local talent, enable competitors to experience public performances and
to provide a dance show for the local community.
Event/Function
The City of Bayswater Dance Festival was held from 3 to 7 October 2010 at the Morley Sport
and Recreation Centre. In 2010 the festival received 28 dance school entries.
Issues/comments/feedback
Given the high attendance levels during the October 2010 event the YMCA request that
Council consider the re-instatement of an Autumn Dance Festival to be held during the April
Easter school holiday period. Twenty three (23) dance schools registered entries to the 2009
event, compared to twenty eight (28) dance schools entered into the 2010 event. It appears
that over recent years there has been a steady uptake and increase in the number of events to
this dance festival.
Comment
The 2010 City of Bayswater Dance Festival achieved record participation levels and positive
feedback from competitors, coaches and parents. His Worship the Mayor attended both the
opening and closing ceremonies and presented category prizes.
Council previously considered the format of Dance Festivals at its meeting of
29 January 2008. Prior to 2008 two (2) dance festivals per year were hosted within the City,
one in April and one (1) in October. It had been noted that the Dance Festivals promoted
between 2006 and 2008 had experienced a significant decline in entries due to rival
competitions being promoted across the metropolitan area.
Council at its meeting 29 January 2008 considered the following options:
1.    Retain the current format of two (2) Dance Festivals per year - April / October and
      review the budget to reflect current increased net costs.
2.    Reduce the number of Festivals to one (1) per year, running in either April or October.
3.          Withdraw financial support from Dance Festivals as of 2008/2009 financial year.




                                            Page 93
ORDINARY COUNCIL MEETING AGENDA                                                 19 APRIL 2011

In January 2008 Council resolved that the Dance Festival be reduced to one (1) event
delivered in October each year.

The table below represents the financial performance of the Dance Festival for the period
April 2006 to October 2010.

                         $ INCOME                  $ EXPENDITURE                Actual Net
  Dance Festival
                     Budget    Actual             Budget     Actual               Cost
 2006 Two
                    $30,000     $17,334        $47,000         $49,264          $31,930
 Events
 2007 Two
                    $27,000     $17,287        $45,000         $52,875          $35,588
 Events
 October 08
                    $12,000     $11,023        $20,000         $23,980          $12,957
 One Event
 October 09
                    $12,000     $15,124        $23,500         $26,456          $11,332
 One Event
 October 10
                    $14,000     $18,150        $26,300         $29,027          $10,877
 One Event

The above figures show that since hosting only one Dance Festival per year from October
2008 the YMCA have delivered the event on budget. Prior to 2008 when two (2) events were
promoted the event was delivered significantly over budget.

Based on 2010 actual budget figures the main cost centres for promoting the October Dance
Festival are as follows:

Facility Rental – Wellington Room Morley Sport and Recreation Centre                $ 6,131
Event Adjudicator – only available from eastern states to ensure impartiality       $ 3,313
Trophies                                                                            $ 5,272
YMCA Event Management Wages                                                         $ 7,203
Sound and Lighting                                                                  $ 5,569
Printing and Petty Cash                                                             $ 1,539
TOTAL                                                                               $29,027

Income for the event was achieved through:
Entries                                                                         $ 9,293
Program Sales                                                                   $ 1,304
Spectator admissions                                                            $ 7,553
TOTAL                                                                           $18,150
Given the above figures the net cost to Council for staging a Dance Festival event is
approximately $10,877. There is no budget allocation to stage a second Dance Festival within
the current financial year.

Throughout the year, a number of dance festivals are held by schools and Local Governments.
The following Dance Festivals are currently promoted across the metropolitan area on a
regular basis:
   • April School Holidays – two (2) events
   • June School Holiday – two (2) events
   • October School Holidays – three events (including the City of Bayswater Event).


                                           Page 94
ORDINARY COUNCIL MEETING AGENDA                                                19 APRIL 2011

Other than the City of Bayswater Dance Festival the most notable events are held at
St Marys School, Penrhos School and Town of Kwinana.

Due to the increase in entries over the past three (3) years it is recommended that the City
monitors the demand and uptake of the Dance School registrations for this calendar year to be
able to clearly justify the support and uptake for another Dance Festival.

Contact has been made with Sherry Woolford, Festival Coordinator on behalf of the YMCA.
Ms Woolford advised that the preparation process is too intensive to be able to coordinate an
April Festival and also advised that the option of a July Festival would be detrimental to the
Festival's imagine as we would find it hard to receive applications due to July being the
busiest month for Dance Competitions and Exams in the Dance Calender. With this, she
expressed her interest in coordinating two (2) events per year, though suggested April 2012
would be the best option for the City. Officers are now in contact with the Morley Sport and
Recreation Centre to see availability for the Wellington Room. Should Council resolve to
conduct two (2) events during 2012.

It is recommended that the City continue to conduct one Dance Festival for the 2011 calendar
year and encourage maximum participation from the community and provide an event that
will meet budget allocation. By scheduling one (1) Dance Festival for 2011, it will allow
officers the opportunity to obtain feedback and collate all the necessary information to be able
to provide this to Council for further consideration.

Pending Council's support for a second Festival, the City will require additional budget
allocation to cover to the costs for budget financial year 2011/12.
Policy Implications
Nil.
Financial Implications
The budget for the City of Bayswater Dance Festival in 2011 was $26,300. This allocation
has a net cost to Council of approximately $11,000.
Voting Requirements
ABSOLUTE MAJORITY REQUIRED.
Committee/Officer Recommendation to Council
That:
1.     Council supports two (2) City of Bayswater Dance Festivals for the 2011/12
       financial year to be staged in October 2011 and April 2012 at a date and time to be
       determined by the Mayor.
2.     Council allocate a budget of $50,000 to host two (2) Dance Festivals in the 2011/12
       financial year.
Moved:                                         Seconded:




                                           Page 95
ORDINARY COUNCIL MEETING AGENDA                                              19 APRIL 2011


11.2.5        Waltham Reserve Lighting
              Attachment:    No. 1 - Waltham Reserve Public Meeting Notes
                             No. 2 - Light Spill Audit
                             No. 3 - Petition
              Officer:       Director of Administration and Community Services
              Refer:         Item 11.2.6 : OCM 14/12/2010
At the Planning and Development Services & Administration and Community Services
Committee Meeting:
CR GRAHAM PITTAWAY, DECLARED AN IMPARTIAL INTEREST
In accordance with Section 5.65 of the Local Government Act 1995,
Cr Graham Pittaway declared an impartial interest in this item as
he is a patron of the Morley Eagles Club.
Application
1.   To consider options for the proposed upgrade of sports field lighting at Waltham
     Reserve following the public meeting held on 2 March 2011.
2.   To receive the outcomes of the public meeting held on 2 March 2011.
3.   To receive the Petition tabled by 133 residents at the Ordinary Council Meeting held on
     29 March 2011.
Background
Waltham Reserve, Morley is used throughout both winter and summer seasons by Morley
Eagles Softball Club (MESC). The club has over one hundred and fifty (150) active members
and trains up to four (4) nights per week Monday to Thursday with daytime competitions
played on a Sunday.

The current sports field lighting system was installed in 2001 and does not conform to
Australian Standards and State Softball Association requirements. Sport lighting systems
provide a general life expectancy of approximately ten (10) to fifteen (15) years. The current
system at Waltham Reserve is coming to the end of it’s approximate serviceable use but may
continue to provide lighting over the coming years with a regular program of maintenance.

To meet current standards for the small ball sport of softball a recommended lighting level of
250 lux is required for the infield diamond area. The actual lux level at Waltham Reserve is
approximately 98 lux, some 150 lux below the recommended standard.

The existing system is using lamps mounted on poles of approximately eighteen metres in
height. This results in an amount of horizontal light being projected across the reserve and
spilling into neighbouring property causing light glare. Modern lighting systems offer higher
poles with more vertical light projecting downward to illuminate a defined playing area.

Council policy RC-P08 adopted April 2003 states all new floodlight installations or upgrades
should comply with relevant Australian Standards and State Sporting Association
requirements for the use in which they are intended. Australian Standard 2560.2.6 is the
relevant standard for the sport of softball and Australian Standard 4282 is the relevant
standard for the control of the obtrusive effects of outdoor lighting.




                                          Page 96
ORDINARY COUNCIL MEETING AGENDA                                             19 APRIL 2011

A Community Sport and Recreation Facility Fund application was submitted to the
Department of Sport and Recreation (DSR) in October 2009 to upgrade the Sportsfield
Lighting at Waltham Reserve and the City was offered grant funding of $82,226 to be
acquitted within the current 2010/2011 financial year.

At the ordinary meeting of Council on 25 May 2010, Council resolved that:

1.     The report on the Community Sport and Recreation Facility Fund (CSRFF)
       application outcomes be received.

2.     The City’s contribution of $220,000 for Waltham Reserve and $170,010 for Noranda
       Sporting Complex be listed on the draft capital budget for the 2010/2011 financial
       year and detailed as:

       Lighting upgrade at Waltham Reserve:
       Expenditure – $302,226    CSRFF Income - $82,226

       Netball Court Resurface - Noranda Sporting Complex:
       Expenditure – $267,776     CSRFF Income - $97,776

During the 2010 / 2011 budget process the Noranda Netball Resurfacing was listed as a
Capital Expenditure item, however the lighting upgrade project at Waltham Reserve was
withdrawn and was not listed in the 2010 / 2011 Capital budget.

Before considering if Council could reallocate funds to support the proposal of a lighting
upgrade at Waltham Reserve it was proposed to consider some form of community
consultation to support this project proposal.

At the Ordinary meeting of Council 28 September 2010, Council resolved that:

“1.    Community consultation for a period of 28 days, be undertaken on the proposed
       upgrade to the sports filed lighting at Waltham Reserve by way of a letter to
       neighbouring residents.

2.     Report back to Council on the outcome of the community consultation prior to any
       progression of the project.”
Community Consultation was carried out for 28 days from 25 October 2010 to
22 November 2010 with letters and a proposed site plan being delivered to 550 households
within a 400 meter radius of Waltham Reserve.

Local residents were invited to write into the City providing feedback on the proposed
lighting upgrade. Of 550 residents, four (4) written letters were received and four (4)
telephone enquiries (of which two (2) callers wished not to leave their details).

Feedback was received from eight (8) of 550 residents who were consulted. This equates to a
1.45% response. Five (5) objected to the proposal and three (3) were in favour.




                                         Page 97
ORDINARY COUNCIL MEETING AGENDA                                             19 APRIL 2011

At the Ordinary meeting of Council 14 December 2010 Council resolved that:

Council in consideration of sports field lighting at Waltham Reserve schedule a Public
Meeting at the City of Bayswater to be determined by the Mayor.

The public meeting was held on 2 March 2011 and attended by 30 people comprising of local
residents, representatives from Morley Eagles Softball Club (MESC), Councillors and
Officers of the City of Bayswater. (Refer to Attachment No. 1).
Comment
The following concerns were expressed by the community during the consultation and public
meeting process with Officer comments provided:

             Community Consultation: 25 October 2010 - 22 November 2010
        Community Concern / Issue                          Officer Comment
 Upgraded lighting could lead to MESC Any future application for a liquor licence
 gaining a liquor license.                    would be considered as separate process.
 The cost of the project to the City.         The cost of the project to the Council would
                                              need to be considered.
 Light intrusion into residential property.   Modern lighting systems offer less light
                                              intrusion through improved light direction
                                              and lamp technology.
 Floodlighting may attract anti social Floodlights would be operational only while
 behaviour.                                   the reserve in use and should not increase
                                              the incidents of anti social behaviour.
 Upgraded floodlighting may lead to Usage can be restricted to existing usage
 increased usage on the reserve.              levels to minimise impact upon the
                                              community.
 Only daytime activity should be conducted Daytime only usage of the reserve would
 on the reserve resulting in lights not being have a detrimental effect on MESC
 required.                                    restricting    training    opportunities  to
                                              members.
 No objection to the lights but would like to The Playground located at Waltham
 see playground upgraded similar to the Reserve is due for replacement in 2017.
 equipment at Robert Thompson Reserve.
                               Public Meeting: 2 March 2011
        Community Concern / Issue                          Officer Comment
 Limited usage of the reserve by Morley The reserve is booked four nights per week
 Eagles Softball Club.                        during summer season and one night per
                                              week during winter season by Morley
                                              Eagles Softball Club. Usage is from 4.00pm
                                              to 8.00pm. In addition matches are played
                                              on a Sunday during daylight hours.
 Glare and light spill from existing sports The City has not received any comment or
 field lighting disturbs residents and is a complaint until now. The Lights are not
 hazard to motorists.                         considered a traffic hazard. A light level
                                              audit has been conducted.




                                          Page 98
ORDINARY COUNCIL MEETING AGENDA                                                19 APRIL 2011



 The effects of sports field lighting on fauna The comment has been noted. Only limited
 and wildlife.                                 studies are documented. The City has not
                                               undertaken any such study.
 Relocation of sporting activity to an A motion was moved that the City of
 alternative reserve.                          Bayswater transfer Softball activity from
                                               Waltham Reserve to Lightning Park Sports
                                               Complex, and turn Waltham Reserve into a
                                               passive park and children’s playground. The
                                               motion was lost - Five (5) for, Six (6)
                                               against.
 The club may be granted a liquor license if Any future application for a liquor licence
 the lights are upgraded.                      would be considered as separate process.

Following community concern at the public meeting relating to potential glare and light spill
on to surrounding streets and neighbouring property an audit has been conducted to determine
the level of light spill recorded at various points around Waltham Reserve. Illumination (lux)
readings were taken around the reserve boundary and at boundary points of neighbouring
property. (Refer to Attachment No. 2).

Australian standard AS4282 – “Control of the obtrusive effects of outdoor lighting”, indicates
that in residential areas light intensity should be less than 10 lux. In all results recorded the
lighting levels were less than 10 lux at measured residential boundary locations.

Petition
At its Ordinary Meeting of Council held on 29 March 2011, Cr Alan Radford tabled a Petition
from 133 residents. The petition was in support of moving all softball activities from
Waltham Reserve to Lighting Park Sports Complex and to change Waltham Reserve from an
Active Reserve to a Passive Reserve, including upgrading the existing children's playground.
(Refer to Attachment No. 3).

Waltham Reserve is currently used up to four (4) evenings per week during the summer
season and one evening a week during the winter season. Match play and games is invariably
on a Sunday during the day. Capacity exists for other sporting clubs to book the reserve for
sports training, however at present it is primarily used by the Morley Eagles Softball Club.
The City has recently replaced the irrigation system at Waltham Reserve at a cost of $96,000
and current usage at this reserve generates an income of approximately $2,100 per year.

The playground facility at Waltham Reserve was installed in 2001 and is in good condition.
The equipment is due for replacement in 2016. The current playground equipment serves the
local community living within proximity of the reserve. A like for like replacement would
require a budget of approximately $25,000 and this is scheduled for 2016. To upgrade the
equipment to a higher standard similar to the current regional playground located at Robert
Thompson Reserve would require a budget of approximately $140,000.




                                            Page 99
ORDINARY COUNCIL MEETING AGENDA                                                19 APRIL 2011

Lightning Park Recreation Ground identified in the motion raised at the public meeting 2
March 2011 and highlighted in the submitted petition, primarily designed for Football
Training and Competition and although meets the requirement and standards for large ball
sports, the lighting level at Lightning Park does not meet the required Australian Standard for
the sport of softball.

Lightning Park is also heavily utilised and is currently operating at capacity during the winter
season by Noranda Junior Football Club and Noranda ECU for training and match play.
Morley Eagles Tee Ball Club utilise the grounds during the summer months fielding in excess
of fifteen junior teams. The turf at this location experiences considerable stress and if
additional usage was incurred, this could potentially have an impact on the quality of the
surface and costs in maintaining the turf. In addition, Lightning Park currently has no fixed
infrastructure such as back netting or field diamonds which would be required to
accommodate softball training and match play.
Crimea Park is the home ground of Morley Eagles Baseball Club. Current sports field lighting
at Crimea Park does not meet the required Australian Standard. 250 Lux is required for
baseball and softball training with only 55 Lux provided at Crimea Park by the current
lighting system. Additional training could be programmed into the current usage at Crimea
Park.
Should Morley Eagles Softball Club vacate Waltham Reserve the current building would
become vacant with options presented to Council to determine any future building usage. The
club occupy the building and should the reserve be re-classified as a Passive Reserve the
current diamond, back netting and team shelters would require removal and grounds reinstated
back to grass turf. The reinstatement works would required a budget allocation for 2011/2.
Options
Council may consider the following options for floodlight provision at Waltham Reserve:

Option 1 - Proceed with the project:

Proceeding with the project to upgrade existing sports field lighting at Waltham Reserve to
Australian Standards provides the following advantages:
a)     Provides a compliant fit for purpose asset on a sporting reserve;
b)     Ensures safe and effective night training for Morley Eagles Softball Club (MESC);
c)     The provision of appropriate facilities assists MESC to retain members and attract new
       members;
d)     Provides an energy efficient sports field lighting system utilising modern globe and
       equipment technology;
e)     Offers controlled light onto the ground reducing glare and light spill into neighbouring
       property;
f)     Utilises the available DSR grant of $82,226; and
g)     Usage of the reserve may be restricted to existing established hours of operation.

However, proceeding with the project may also provide the following disadvantages:
a)   Council has not allocated funding to the project in the current 2010 / 2011 budget. A
     budget allocation of $220,000 is required for the project to progress;
b)   The proposed project is in excess of $100,000 and should the project progress any
     works will be required to be put out to tender.



                                           Page 100
ORDINARY COUNCIL MEETING AGENDA                                                19 APRIL 2011

c)     The Department of Sport and Recreation grant requires project completion and
       acquittal by 30 June 2011;
d)     The project will not be completed in the current financial year; and
e)     Five residents objected to the project during recent community consultation.

In order for the project to proceed within the current financial year a Council contribution of
$220,000 is required. Should funding not be available within the current financial year the
City must advise the Department of Sport and Recreation (DSR) that the project of
floodlighting upgrades at Waltham Reserve can not progress within the current financial year
and request to defer the CSRFF grant funding to 2011 / 2012.

Council may then consider contributory funding to be allocated in the 2011 / 2012 budget to
replace the floodlighting at Waltham Reserve. Officers would advise Council on the outcome
of the request to defer funding as the DSR have no obligation to defer the grant offered. If the
current grant aid is withdrawn rather than deferred by the DSR the City would be able to
reapply via the CSRFF process, with no guarantee of successfully securing funding for a
second time.

Option 2 - Do not proceed with the project:

The current asset is operational, but not to the required Australian Standard. With
programmed maintenance and some minor existing lamp re-aiming the asset could remain
operational for a number of years.

Not proceeding with the project to upgrade existing sports field lighting at Waltham Reserve
to Australian Standards provides the following advantages:

a)     No capital financial contribution required from Council; and
b)     Residents objecting to the project as part of the community consultation process will
       be satisfied.
c)     Re-aiming some lamps toward the playing area may reduce any perceived residential
       glare;

However, not proceeding with the project also provides the following disadvantages:

a)     The available grant of $82,226 from the DSR would not be utilised;
b)     An ageing asset not conforming to Australian Standards would remain in use and
       continue to deteriorate;
c)     The City would not be guaranteed future DSR grant funding for this project and may
       bear the total cost of future asset replacement should Council determine to replace the
       lighting in the future;
d)     The future training capacity of MESC would be limited and the club could be
       restricted to daylight activity only;
e)     Should the current lighting fail, replacing globes may increase the level of illumination
       onto the playing area but not to the required Australian Standard;
f)     Should the current lighting fail the existing lights could be decommissioned and
       removed from site; and
g)     Council will not need to reallocate approximately $220,000 towards this project,
       currently this item is not included within the 2010/11 budget.


                                           Page 101
ORDINARY COUNCIL MEETING AGENDA                                                19 APRIL 2011

Option 3 - Re-lamp existing columns to provide additional lighting to softball diamond area:

Replace the existing outdated lamps with modern lamps featuring up to date technology. This
option may not fully meet the required Australian Standard and State Sporting Association
requirement of AS 2560.2.6. Alternative lamp brackets would be required to fit new lamps on
to the existing columns. This option would however provide increased lighting and present a
significant improvement to both player safety and the light glare experienced by resident
neighbour properties.

Indicative quotations received provide a project cost of approximately $50,000 should
Council wish to proceed with option 3.

To re-lamp the existing columns to provide additional lighting to the softball diamond area
provides the following advantages:

a)     Increased illumination to the softball diamond which is extensively used during club
       training sessions;
b)     Specifically directed illumination onto the reserve;
c)     Reduced glare and light spill;
d)     Reduced project cost

However, to re-lamp the existing columns to provide additional lighting to the softball
diamond area provides the following disadvantages:

a)     Council has not allocated funding to the project in the current 2010 / 2011 budget. An
       indicative budget of $50,000 would be required for any re-lamp project to progress;
b)     The lighting design may not meet the required Australian Standard;
c)     To re-lamp existing columns may not fulfil Council policy RC-P08 adopted April
       2003 which states all new floodlight installations or upgrades should comply with
       relevant Australian Standards and State Sporting Association requirements for the use
       in which they are intended, as any upgrade would not meet the required standard.
d)     The outfield area would experience a decrease in illumination and not meet the
       required Australian Standard;
e)     New lamp brackets would have to be manufactured to fit lamps to the existing
       columns.
f)     The project would be a significant variation away from the agreed DSR grant funding
       and would no longer meet the criteria of the grant aid offered by DSR.

Option 4 - Relocate softball activity away from Waltham Reserve:

Morley Eagles Softball Club could train at other venues around the City with existing lighting
that meets the required standard. Houghton Park and RA Cook has infrastructure in place that
meets the requirements of the sport. Houghton Park and RA Cook could be an optional
training venue subject to availability. Other Softball, Football and Cricket clubs play and train
at these venues.




                                           Page 102
ORDINARY COUNCIL MEETING AGENDA                                              19 APRIL 2011

Relocating softball activity away from Waltham Reserve provides the following advantages:

a)     There would no longer be a requirement to upgrade the lighting system at Waltham
       Reserve;
b)     Waltham Reserve would be available for alternative activities;
c)     Existing sports field lighting that meets the required standard at other venues such as
       Houghton Park or RA Cook Reserve could be utilised;

Relocating softball activity away from Waltham Reserve provides the following
disadvantages:

a)     Waltham Reserve is the established home ground of Morley Eagles Softball Club and
       the clubroom is located on the reserve.
b)     Alternative facilities would only be available subject to demand.
c)     Morley Eagles Softball Club may loose it's identity by utilising other established
       softball clubs home ground facilities. This may result in a loss of members and have a
       detrimental effect on the clubs financial viability.

Summary
Waltham Reserve, Morley is used throughout both winter and summer seasons by Morley
Eagles Softball Club. The current sports field lighting systems at Waltham Reserve,
Lightning Park or Crimea Park do not conform to Australian Standards for the sport of
softball and State Softball Association requirements. The current lighting system at Waltham
Park is still operational and may continue to provide lighting over the coming years with
regular maintenance.

A process of community consultation raised concerns from residents about the current lighting
system and any future lighting upgrade at Waltham Reserve.

Council is offered $82,226 in grant aid from the Department of Sport and Recreation to
upgrade the lighting in the current financial year, however, the lighting upgrade project at
Waltham Reserve is not listed in the 2010 / 2011 Capital budget.

Council may consider the following options for floodlight provision at Waltham Reserve:

Option 1   Proceed with the project;
Option 2   Do not proceed with the project;
Option 3     Re-lamp existing columns to provide additional lighting to softball diamond
             area;
Option 4     Relocate softball activity away from Waltham Reserve.

It is recommended that Council exercise Option 2 and do not proceed with the project and that
the Morley Eagles Club remain at Waltham Reserve for the purposes of training and match
play.

It is also recommended that the re-aligning of some lamps towards the playing area may
reduce any perceived residential glare at Waltham Reserve.




                                          Page 103
ORDINARY COUNCIL MEETING AGENDA                                              19 APRIL 2011


Policy Implications
Policy No. RC-P08 Floodlighting on Council Reserves and Outdoor Sporting Facilities.
Voting Requirements
Simple Majority Required.
Officer's Recommendation
That:
1.    Council do not proceed with the proposed upgrade of sports field lighting at Waltham
      Reserve, Morley.

2.   The existing sports field lighting lamps at Waltham Reserve are to be re-aimed toward
     the principle playing area.

3.   Council advise the Department of Sport and Recreation in writing that the proposed
     lighting upgrade at Waltham Reserve will not proceed and that the allocated grant:
     Metro C09487 / 2009/1016 is no longer required.

4.   To receive the Petition tabled at the Ordinary Meeting of Council held on
     29 March 2011, signed by 133 signatories regarding Waltham Reserve and advise the
     Head Petitioner of the outcome.

At the Planning and Development Services & Administration and Community Services
Committee Meeting:
Committee Discussion

The Committee discussed the officers recommendation and removed point 4 of the
recommendation as the item relates to Waltham Reserve lighting and not the petition that was
tabled about the use of Waltham Reserve.

A fourth point was added as follows:

4.   A separate report be presented regarding the use of Waltham Reserve.

Point 2 of the recommendation was amended to include the installation of shields if required.

2.   The existing sports field lighting lamps at Waltham Reserve are to be re-directed
     towards the principle playing area and shields installed if required.




                                          Page 104
ORDINARY COUNCIL MEETING AGENDA                                       19 APRIL 2011


Committee Recommendation to Council
That:
1.   Council do not proceed with the proposed upgrade of sports field lighting at
     Waltham Reserve, Morley.
2.   The existing sports field lighting lamps at Waltham Reserve are to be re-directed
     towards the principle playing area and shields installed if required.
3.   Council advise the Department of Sport and Recreation in writing that the
     proposed lighting upgrade at Waltham Reserve will not proceed and that the
     allocated grant: Metro C09487 / 2009/1016 is no longer required.
4.   A separate report be presented regarding the use of Waltham Reserve.
Moved:                                    Seconded:




                                      Page 105
ORDINARY COUNCIL MEETING AGENDA                                                   19 APRIL 2011


11.2.6         Neighbourhood Watch Request - Use of Facility
               Location:        Brand Place
               Attachments:     1. Floor Plan / Site Plan
                                2. Brand Place Property Location
                                3. Correspondence - Neighbourhood Watch
               Officer:         Director of Administration and Community Services
               Refer:           Item 13.10 : OCM 08/12/2009
                                Item 11.2.11 : OCM 29/07/2010
                                Item 7.1 : OCM 24/08/2010
                                Item 11.2.4 : OCM 28/09/2010
Application
To consider a request from Neighbourhood Watch (NHW) for the use of the facility located at
1 Brand Place, Morley.
Background
1 Brand Place Morley is owned by the City of Bayswater and was previously leased to the
Department of Education for the purposes of the Morley Pre-Primary School for a number of
years.

In September 2009, the Department of Education and Training notified the City that the
Morley Pre-Primary School was moving on-site to the Morley Primary School as a new
facility had been provided on the site by the Education Department.

During 2010, Council has considered a number of options for future use of this site and at its
Ordinary Meeting of Council held on 28 September 2010, resolved that:

         "1.      Council support the use of 1 Brand Place, Morley for community purposes
                  primarily for day time use eg senior citizens centre / childcare / kindergarten /
                  pastoral care and that the feasibility of these propositions be further
                  investigated including community consultation and be reported back to
                  Council.
         2.       Council advise the Campania Association that following further consideration
                  including community feedback, the building located at 1 Brand Place, Morley
                  is not appropriate for evening social use."
The building located at 1 Brand Place Morley is adjacent to FJ Beales Reserve and comprises
of a main hall, dining area, office, kitchen and external storeroom
(refer to Attachment No. 1).

The building is also located within a residential area at the corner of Lincoln Road and Brand
Place Morley (refer to Attachment No .2).




                                              Page 106
ORDINARY COUNCIL MEETING AGENDA                                             19 APRIL 2011

When Council previously considered use of this facility it received a number of community
objections and concerns regarding the appropriateness of use, in particular, the potential
evening use of this facility. This building has not previously been used during evenings and
community feedback highlighted the impact to surrounding residents in terms of noise, traffic
and general disturbance.

Correspondence has been received by the City from Ms Pat Lim, a representative of
Neighbourhood Watch (NHW), requesting the use of the facility located at 1 Brand Place, for
the operations of the Neighbourhood Watch Program. (Refer to Attachment No. 3).
Comment
The Neighbourhood Watch is about creating a safe and secure community – getting to know
your neighbours, and reporting any unusual or strange behaviour in and around the local
community.

NHW assists the Western Australia Police in its efforts to reduce crime in the community by:
  • Reducing the fear of crime within the community;
  • Reducing preventable crime;
  • Encouraging reporting of suspicious activity;
  • Improving the quality of information passed to police;
  • Improving the level of home security in the community;
  • Encouraging the engraving of property to;
  • Discourage theft; and
  • Assist in identifying recovered property.

Neighbourhood Watch WA is not an incorporated body. It is a member of Neighbourhood
Watch Australasia and all NHW volunteers are covered for public liability under the umbrella
of the WA Police Risk Cover Policy.

The West Metropolitan Neighbourhood Watch has previously operated from the Morley
Galleria Shopping Centre and more recently from the Mirrabooka Shopping Centre alongside
the West Metropolitan Community Policy unit. The West Metropolitan Neighbourhood
Watch comprises of both the City of Stirling representative and the City of Bayswater
representatives. The WA Police Service has been given notice to vacate the Mirrabooka
Shopping Centre leaving the NHW branch to relocate themselves by
15 April 2011 and then find alternative accommodation. This request is for the City of
Bayswater NHW the City of Stirling is currently sourcing a location for their NHW group.

The applicant has viewed this facility from the outside and considers that the location and
layout of 1 Brand Place Morley would be fit for purpose for the operations of NHW. The
intended use of this facility would be the administrative functions of NHW with staff and
volunteers managing and monitoring databases. Suburb Managers would also use this facility
to collect resources and conduct administrative functions.

The hours of operation would be office hours from Monday to Friday and every third
Wednesday of the month from 7:30pm to 8:30pm. The evening meeting is attended by up to
ten (10) members.




                                         Page 107
ORDINARY COUNCIL MEETING AGENDA                                               19 APRIL 2011

Due to the timing of this late request there has not been the opportunity to consider
community consultation. It is considered that the intended use and community impact would
be minimal based upon the information received from NHW.

Council is currently considering a framework for lease and user/licence agreements as a
separate report within this agenda. Based upon the information received it would appear fit
for purpose for a Category 2 Formal User/Licence Agreement to be considered for this
facility.

This type of arrangement would normally be for a period of 2-5 years and the tenant would be
responsible for all outgoings of utilities and general maintenance and repair. As NHW have
not previously had a formal lease with the City, it is recommended that an initial two (2) year
term be offered for NHW, on a Peppercorn basis.
Policy Implications
Nil.
Financial Implications
$1.00 Peppercorn Lease for a period of two (2) years.
Neighbourhood Watch responsible for all utilities, outgoings, cleaning, maintenance and
repairs.
Voting Requirements
Simple Majority Required.
Officer's Recommendation
That:
1.      The Neighbourhood Watch Request for Use of Facility at 1 Brand Place, Morley be
        received.
2.      Officers prepare the Lease and User/Licence Agreement between the City of
        Bayswater and Neighbourhood Watch, based on a term of two (2) years, to include all
        utilities, outgoings, cleaning, maintenance and repairs to be paid by Neighbourhood
        Watch.
3.      The Chief Executive Officer be approved to sign the lease agreement between the City
        of Bayswater and Neighbourhood Watch.




                                          Page 108
ORDINARY COUNCIL MEETING AGENDA                                             19 APRIL 2011


At the Planning and Development Services & Administration and Community Services
Committee Meeting:
Committee Discussion
The Committee discussed the officers recommendation and amended points 2 and 3 to further
clarify the type and duration of the casual usage seasonal hire agreement and to seek further
information about the future use of 1 Brand Place, Morley.
The recommendation was amended as follows:
2.      Short term casual usage seasonal hire agreement for a period of six (6) months,
        specifying hours of operation and extent of shared space in the building be given to
        Neighbourhood Watch for 1 Brand Place, Morley whilst other options for more
        permanent locations be considered and reported back to Council.
3.      A report be presented to Council on the outcome of its resolution of
        28 September 2010 on the future use of 1 Brand Place, Morley.

Committee Recommendation to Council
That:
1.   The Neighbourhood Watch Request for Use of Facility at 1 Brand Place, Morley be
     received.
2.   A short term casual usage seasonal hire agreement for a period of six (6) months,
     specifying hours of operation and extent of shared space in the building be given to
     Neighbourhood Watch for 1 Brand Place, Morley whilst other options for more
     permanent locations be considered and reported back to Council.
3.   A report be presented to Council on the outcome of its resolution of
     28 September 2010 on the future use of 1 Brand Place, Morley.
Moved:                                        Seconded:

At the Planning and Development Services & Administration and Community Services
Committee Meeting:
At 8:35pm Cr Graham Pittaway withdrew from the meeting.
At 8:37pm Cr Graham Pittaway returned to the meeting.




                                         Page 109
ORDINARY COUNCIL MEETING AGENDA                                               19 APRIL 2011


11.2.7        Lease and User/Licence Agreements - Community Groups and Sporting
              Clubs
              Attachments:   No. 1 - Category Agreement Matrix
                             No. 2 – Draft Policy
              Officer:       Director of Administration and Community Services
              Refer:         Item 13.3 : OCM 14/04/2009
Application
To consider adoptions of a framework and subsequent policy on Lease and User/Licence
agreements to community groups and sporting clubs.
Background
The standard lease agreement has been the subject of several reports to council meetings and
discussions by councillors since early 2005.

Council at its meeting on 27 May 2008 approved a standard lease agreement. The standard
lease was prepared by officers in conjunction with the City’s Solicitors to reflect the current
needs of both the City and its Community, and developed to accommodate a wide variety of
leasing situations.

Council at its meeting on 14 April 2009 approved specific clauses to be contained within the
standard lease and endorsed the standard lease to be used for all future sporting groups and
clubs leases.
The standard lease agreement incorporates the expectations of the Council to have a consistent
approach to the management of community leases in terms of clearly defining the obligations
and responsibility of the user and the City; and provide a document that is easy to understand
and interpret.

In negotiating the specific terms and content to be included within individual leases to
community groups and clubs a number of clubs raised concerns over specific details and
obligations. In some instances the community are expressing concern about the
appropriateness of either the facility accommodating a club or the activity being conducted by
the club being conducive to the neighbouring environment.

At its meeting of 28 September 2010, Council passed a motion that no further leases for City
of Bayswater facilities be finalised or entered into, with the exception of commercial leases.
Council requested that the matter of leases be discussed further at a Council Workshop.

Council subsequently discussed the range of leases and agreements currently available to
community groups and sporting clubs at the workshop held on 12 October 2010 and
considered Lease and User/License Agreement options at subsequent workshops held on
13 December 2010 and 5 April 2011.




                                          Page 110
ORDINARY COUNCIL MEETING AGENDA                                               19 APRIL 2011

The City administers a number of commercial lease agreements with a range of organisations
and service providers. Commercial leases are administered as a separate process to
community group agreements and are not included within this reports or proposed framework.
Comment
The City currently administers approximately 75 non commercial buildings and sites available
for Community or Sporting Group use. A formal agreement is required between the City and
community users where exclusive use of a building or facility is required. The type of usage
varies between community groups, and the type of usage may govern which method of tenure
or access arrangement is required.

Currently the City uses a combination of the following:
   • Lease Agreements;
   • Licence Agreements;
   • Management Agreements;
   • User Agreements;
   • Verbal Agreements; and
   • No Formal Agreement.

These arrangements present the City with a number of challenges in that they are not
consistent and do not reflect the workshop discussion outcomes from March 2009.

Some of the current challenges are that a number of lease and user/license agreements are
currently in force for a period of up to twenty one years. Long tenure agreements can be a
disadvantage to the City and the tenant due to the following reasons:
    • Inconsistent content and language used in the differing agreements;
    • The agreements are not specific in terms of management and maintenance
        responsibility; and
    • The terms of the agreement may not be in keeping with current technologies, practices
        or the workshop outcomes from March 2009.

In most cases the current lease and user agreements in force are not specific in defining areas
of responsibility. In some cases groups currently have a long tenure to a facility which may
now not be fit for the intended use of the group or facility due to the following:
    • Club growth;
    • Residential developments around facilities affecting community impact and interface;
    • Changes in legislation; and
    • Shifts in social trends.

Four categories of Lease and User/License Agreements are proposed to accommodate both
the needs of the City and provide different levels of commitments and requirements for both
the user and the City for administering all Lease and User/License Agreements to sporting and
community groups:




                                          Page 111
ORDINARY COUNCIL MEETING AGENDA                                                 19 APRIL 2011

Category 1 – Formal Lease Agreement: Long term duration of up to ten years based on five
years with an option for a further five years. (could be longer based on Council approval).
Formal lease will usually be prepared by solicitors on behalf of the City.

Category 2 - Formal User / License Agreements: Mid term duration of two to five years
using an effective less comprehensive document prepared by the City.

Category 3 – Informal User Agreement: Short term duration of up to two years by letter
exchange including certain provisions of accountability and responsibility.    These
arrangements would usually be prepared by the City.

Category 4 – Informal Agreement: Seasonal hire up to twelve months by letter exchange.

The attached matrix is proposed to guide the City in determining which agreement best suits
the needs of both parties based on the following draft assessment criteria and
commitments/requirements. (Refer to Attachment No. 1). The City will also ensure that up
to date insurances including Public Liability are in place as part of its annual inspection
process.

In all cases applicants would be assessed against prescribed criteria for each category.
Applicants would be required to reach (in most cases) a percentage of the assessment criteria.
This will enable applicants to be operating under an agreement that is fit for purpose and
specific for their use.

A number of sporting clubs occupy buildings where their members have exclusive use of
accompanying grounds such as tennis courts, bowling greens, petanque or croquet courts. It is
anticipated that all these clubs will require either lease or user agreements within category 1 or
category 2. The maintenance responsibility of the grounds and associated cost would be
determined on a case by case basis, included in all documentation and agreed by Council.

The Department of Sport and Recreation advise that ‘period of tenure’ is not considered as
essential criteria when assessing grant applications received from community organisations.
A maximum ten year lease duration comprising of five years plus an additional five year
option should therefore be acceptable to community organisations.

The proposed attached Draft Policy could be considered by Council as a guide to govern the
administration of lease and user/license agreements for community groups across the City.
(Refer To Attachment No. 2).
Summary
The proposed lease and user/licence agreement framework and subsequent draft policy
provides a consistent approach to how Council can consider the approval of such
arrangements with Community Groups and Sporting Club.
Policy Implications
Draft Policy attached.




                                            Page 112
ORDINARY COUNCIL MEETING AGENDA                                            19 APRIL 2011


Financial Implications
Nil.
Voting Requirements
Simple Majority Required.
Officer's Recommendation
1.     Council approves the category framework for administering Lease and User / License
       Agreements to sporting and community groups.

2.     Council adopt the community facility lease and license / user agreement policy to
       provide a structured and consistent approach to the management of Councils lease and
       license / user agreements with local sporting and community groups for the use of
       community facilities and spaces.

At the Planning and Development Services & Administration and Community Services
Committee Meeting:
Committee Discussion

The Committee discussed the officers recommendation and added a third point, to clarify the
details of the Category 3 Informal User Agreement and the Category 4 Casual
Usage/Seasonal Hire Agreement as follows:

3.     Categories 3 and 4 Informal User Agreement (as detailed in Attachment No. 1) be
       amended from 'Not Essential" to "Preferred".

Committee Recommendation
That:
1.     Council approves the category framework for administering Lease and User /
       License Agreements to sporting and community groups.
2.     Council adopt the community facility lease and license / user agreement policy to
       provide a structured and consistent approach to the management of Councils lease
       and license / user agreements with local sporting and community groups for the
       use of community facilities and spaces.
3.     The Category 3 Informal User Agreement and the Category 4 Casual
       Usage/Seasonal Hire Agreement (as detailed in Attachment No. 1) be amended
       from 'Not Essential" to "Preferred".
Moved:                                        Seconded:




                                         Page 113
ORDINARY COUNCIL MEETING AGENDA                                               19 APRIL 2011


11.2.8        Review of Policy - EO-P22 - Conference/Seminar Attendance –Elected
              Members and Policy EO-P05 - Travel and Accommodation
              Attachment     No. 1 - Comparison Policy EO-P22 - Conference/Seminar
                             Attendance - Elected Members
                             No. 2 -Policy EO-P05 - Travel and Accommodation
              Officer:       Chief Executive Officer
              Refer:         Item 11.2.5 :OCM 22/06/2010
Application
For Council to consider replacing policies EO-P22: Conference/Seminar Attendance – Elected
Members and EO-P05: Travel and Accommodation with a revised and consolidated Policy
EO-P25: Elected Members Conference/Seminar Attendance and Authorised Travel. (Refer to
Attachment No's 1 & 2).
Background
Attendance at appropriate conferences and seminars contributes to the professional
development of Elected Members, facilitates networking with representatives from other local
governments and provides as opportunity for Elected Members to acquire an appropriate level
of skill and knowledge to effectively undertake their decision-making role on Council.
At the AGM of Electors held on 7 December 2009 two motions were put forward relating to
Council Policy EO-P22 – Conference/Seminar Attendance - Elected Members, as follows:-
AGM Motion 3 – That the following policy be added by Council and included in the City of
Bayswater Policy Manual:
“A Councillor shall not be permitted to attend a conference in the six months prior to their
term of office expiring.”
AGM Motion 4 – That the following policy be considered by Council to be added to the City
of Bayswater Policy Manual:-
    1. Any Elected member who attends a conference must then, within ten working days of
         returning from it, submit a report on it to the Chief Executive Officer, who will then
         immediately circulate it to all Elected Members. The Chief Executive Officer will be
         responsible for archiving the report.
    2. That a report be presented to Council stating the business case of the conference
         attended, fully disclosing the cost of attendance and the benefit of attendance to the
         City of Bayswater and its ratepayers.
    3. That this report be included on the City of Bayswater web site.

These motions were considered at the Ordinary Meeting of Council held on 2 February 2010
and referred to a Councillor Workshop, which was held on 8 May 2010.
Following the workshop, at its Ordinary Council Meeting held on 22 June 2010, Council
resolved:-
    • AGM Motion 3 - not supported; and
    • AGM Motion 4 - that the motion be noted pending a review of the City’s Conference
       and Seminar Policy EO-P22.




                                          Page 114
ORDINARY COUNCIL MEETING AGENDA                                              19 APRIL 2011

Arrangements for Elected Member attendance at conferences and seminars is covered by
policies EO-P05 – Travel and Accommodation and EO-P22 – Conference/Seminar
Attendance – Elected Members. Discussion papers on these two policies were presented at
Councillor Workshops held on 8 March 2011 and 5 April 2011. The paper identified a
number of areas on which the current policies are silent, and also looked at other models used
by a number of local governments throughout Western Australia.

Policy EO-P05 – Travel and Accommodation
This policy was first adopted in April 1996 and last reviewed in May 2006. The main
provisions of the policy include:-
   • All interstate travel is to be by Economy Class.
   • Registration, travel and accommodation arrangements to be made through the Office
       of the Chief Executive Officer.
   • All costs associated with registration fees, travel and accommodation to be paid
       directly by the City of Bayswater.
   • Accommodation is to be the designated conference hotel or other suitable hotel of a
       similar standard that is both close to the conference venue and of a comparable room
       rate.
   • Stipulation that following attendance at conferences, seminars, study tours, workshops
       or congresses of two or more days duration, attendees may submit a report to Council
       that may include a summary of proceedings, major points of interest and a
       recommendation as to whether attendance at similar conferences is warranted.
   • Elected Members and Officers travelling on official business to be reimbursed
       reasonable expenses in accordance with Regulation 34AB of the Local Government
       (Administration) Amendment Regulations 2005 [sic]

Policy EO-P22 – Conference/Seminar Attendance – Elected Members
This policy was introduced in August 2005 and last reviewed in February 2008. The main
provisions of the policy include:-
   • Each Elected Member is eligible to attend up to three interstate conferences for the
       period covering bi-annual [sic] elections.
   • The maximum payable for the three conferences for the two year period shall be
       $10,000, (including registration, travel, accommodation, travel allowance and all other
       travel related expenses).
   • Conference attendance to be approved by a full meeting of Council, with selection
       based on an Elected Member’s ‘particular interest’.
   • Council can consider allocating additional support for Elected Members with a
       disability attending conferences and seminars.

The policy also recognises that the Mayor, as Civic Head of Council, may need to attend
conferences outside of this policy when required.
Comment
Conferences and seminars can represent an investment by Council for which there is a
demonstrable return in terms of improved decision making. Conferences and seminars
provide Elected Members with an opportunity to:-
   • Keep abreast of industry best practice.
   • Increase skills and knowledge in a range of disparate, technical and specialist areas on
       which they are required to make decisions on behalf of the community, eg planning,
       health, infrastructure, waste management and recreation.

                                          Page 115
ORDINARY COUNCIL MEETING AGENDA                                            19 APRIL 2011

   •   Share experiences and better understand the challenges facing the local government
       sector, which assists Council to better manage risks involved with changes taking
       place in its operating environment.
   •   Network. The benefits of networking should not be under-estimated, as it provides
       Elected Members with an ability to “keep a finger on the pulse of the industry”.

Arrangements for Elected Member attendance at conferences and seminars is currently
covered by two policies, EO-P05 – Travel and Accommodation and EO-P22 –
Conference/Seminar Attendance - Elected Members. In reviewing provisions for Elected
Members to attend conferences and seminars, it is appropriate to review the two policies in
tandem and consider replacing the policies with a single, consolidated Policy EO-P25.

Current policies EO-P05 and EO-P22 were last reviewed five years and three years ago
respectively. The policies are silent on a number of matters and it is clear from the
March 2011 Councillor Workshop discussion that they do not currently provide the flexibility
required by Council.

Policy EO-P22 provides up to $10,000 - over a two year - period for an Elected Member to
attend interstate conferences, but is silent on attendance at intrastate conferences and
seminars. It has therefore been the practice to meet the cost of attendance at WA events
separately from the $10,000 allowance. Proposed Policy EO-P25 addresses this issue to
include attendance at both interstate and WA conferences and seminars. To reflect this
change, the policy suggests increasing the Elected Members conference allowance to $15,000
over the two year period. The policy also acknowledges that the Mayor has to attend
additional events as the City’s Civic Head and provides the Mayor a higher allowance to
allow for this situation.

Revised policy EO-P25 also seeks to clarify:-
   • Council’s expectations in terms of the purpose and benefit of Elected Members
       attending conferences and seminars, i.e. is the event one for which ratepayers' money
       should be expended.
   • The types of events covered by the terms “conference” and “seminar”, i.e. to include:
           o Conferences
           o Seminars
           o Training courses
           o Industry forums
           o Congresses
           o Workshops
           o Presentations
           o Business Breakfasts/Luncheons/Dinners




                                         Page 116
ORDINARY COUNCIL MEETING AGENDA                                             19 APRIL 2011


Prohibition on international conferences
Proposed Policy EO-P25 treats New Zealand as an Interstate destination and includes a
prohibition on attendance at all other overseas conferences. This recognises:-
   • The close links that exist between local governments in Australia and New Zealand;
   • The close cultural ties and the range of bilateral agreements that exist between the two
       countries; and
   • The relatively low cost of attending conferences in New Zealand, which is often no
       more and can be less than attending conferences on Australia’s east coast.

Sharing conference and seminar outcomes
Many local governments include a requirement in their conference and seminar policies that
delegates provide a report or make a presentation to Council upon return from the
conference/seminar and share conference papers with other Elected Members. This is
intended to ensure that Council gained the maximum as much benefit from conference
attendance as possible, so that attendance represents value for money. Policy EO-P25
includes a similar provision, which provides for the Office of the Chief Executive Officer to
copy and distribute conference papers from delegates and for delegates, within 60 days, to
provide a written report to Council on the conference/seminar outcomes.

Travel and accommodation
While continuing with the practice that the Office of the Chief Executive Officer organise
travel arrangements and accommodation, Policy EO-P25 provides the flexibility for Elected
Members to make their own arrangements, subject to:
    • Costs claimed and reimbursed representing the actual costs incurred by the delegate
        and are supported by receipts;
    • Airfares claimed representing the actual cost incurred.
    • That the accommodation is close to the conference venue, is of a similar standard and
        no more than the cost had accommodation been booked by the Office of the Chief
        Executive Officer.
Financial Implications
The 2010/2011 budget sets aside $54,000 to cover the cost of Elected Member attendance at
conferences and seminars. This figure will be reviewed as part of the 2011/2012 budget
process.
Voting Requirements
Simple Majority Required.




                                         Page 117
ORDINARY COUNCIL MEETING AGENDA                                        19 APRIL 2011


Committee/Officer Recommendation to Council
That Council:
1.   Delete current Policy EO-P05: Travel and Accommodation and Policy EO-P22:
     Conference/Seminar Attendance - Elected Members.
2.   Adopt    revised,   consolidated   Policy    EO-P25:        Elected     Members
     Conference/Seminars Attendance and Authorised Travel.
Moved:                                    Seconded:

At the Planning and Development Services & Administration and Community Services
Committee Meeting:
FOR:        Councillors Kenyon, Albert, Radford, Pittaway, Turkington and McKenna.
AGAINST:    Councillor Robinson.




                                     Page 118
ORDINARY COUNCIL MEETING AGENDA                                           19 APRIL 2011


12            BUSINESS - TECHNICAL SERVICES & FINANCE AND PERSONNEL
              COMMITTEE

Application
To inform the Council of the minutes of the meeting of the Technical Services and Finance &
Personnel Committee which was held on 12 April 2011.
Background
A copy of the minutes of the meeting of the Technical Services and Finance & Personnel
Committee which was held on 12 April 2011 follow this report.
Officer's Recommendation to Council
That the minutes of the meeting of the Technical Services and Finance & Personnel
Committee which was held on 12 April 2011, be received.
Moved:                                       Seconded:




                                        Page 119
ORDINARY COUNCIL MEETING AGENDA                                                        19 APRIL 2011



                             FOR INFORMATION ONLY
                        This page does not form part of the Council Agenda

TECHNICAL SERVICES & FINANCE & PERSONNEL
COMMITTEE MINUTES                                                                      12 APRIL 2011

                                      CITY OF BAYSWATER
MINUTES OF THE MEETING OF THE TECHNICAL SERVICES AND FINANCE &
PERSONNEL COMMITTEE WHICH WAS HELD IN COUNCIL CHAMBERS, CITY OF
BAYSWATER CIVIC CENTRE, 61 BROUN AVENUE, MORLEY ON TUESDAY
12 APRIL 2011 COMMENCING AT 7:04 PM.



Committee Recommendations to Council are subject to adoption, or otherwise, at the following Ordinary Meeting
of Council, as recorded in Minutes of that Council Meeting.

                                             MINUTES

At 7:07pm those present observed one minute's silence for Mr John D'Orazio, a former Mayor
of the City of Bayswater, who sadly had passed away the previous night.

ATTENDANCE, APOLOGIES, LEAVE OF ABSENCE (PREVIOUSLY APPROVED) &
ABSENCE

Present

Members
Cr Barry McKenna, Deputy Mayor Chairperson
Cr Terry Kenyon, JP, Mayor
Cr Mike Anderton, JP
Cr Sally Palmer
Cr Alan Radford
Cr Marlene Robinson            Deputising for Cr Terry Blanchard
Cr Sonia Turkington            Deputising for Cr Michael Sabatino
Observers
Cr Graham Pittaway, OAM
Officers
Ms Francesca Lefante                      Chief Executive Officer
Mr Doug Pearson                           Director of Technical Services
Mr Ted Budzinski                          Director of Finance
Mr Michael Worthington                     A/Manager Environmental Health
Ms Carol Newport                          PA/Director of Finance
Ms Wardia Du Toit                         PA/Director of Technical Services



                                                Page 120
ORDINARY COUNCIL MEETING AGENDA                                            19 APRIL 2011


                          FOR INFORMATION ONLY
                      This page does not form part of the Council Agenda

TECHNICAL SERVICES & FINANCE & PERSONNEL
COMMITTEE MINUTES                                                          12 APRIL 2011

Public
1
Press
Nil.
Apologies


Leave of Absence


DELEGATED AUTHORITY / TERMS OF REFERENCE

Delegated Authority
There were no items appearing in these minutes for which the Technical Services and Finance
& Personnel Committee had been granted delegated authority to act by the Council in
accordance with Section 5.23 of the Local Government Act 1995. The meeting was open to the
public.

Terms of Reference
Technical Services:
To consider reports and make recommendations to Council in respect to issues relating to the
delivery of services within the areas of Engineering, Parks and Gardens, Environmental Health
and the Environment, Technical Design and all other aspects of the Technical Service
operations of the City of Bayswater.

Finance & Personnel:
To consider reports and make recommendations to Council in respect to statutory and
management financial reporting, accounts payable/receivable, investments, donations, capital
proposals, budget reviews, loan submissions, insurance, recreational facilities managed under
contract by the YMCA, personnel issues and all other Finance & Personnel operations of the
City of Bayswater.




                                          Page 121
ORDINARY COUNCIL MEETING AGENDA                                            19 APRIL 2011


                          FOR INFORMATION ONLY
                      This page does not form part of the Council Agenda

TECHNICAL SERVICES & FINANCE & PERSONNEL
COMMITTEE MINUTES                                                          12 APRIL 2011


DECLARATION OF INTEREST

In accordance with Section 5.60A and 5.65 of the Local Government Act 1995 the following
disclosures of financial interest were made at the meeting :
Nil.

In accordance with Section 5.60B and 5.65 of the Local Government Act 1995 the following
disclosures of proximity interest were made at the meeting :
Nil.

In accordance with Clause 34C of the Local Government (Administration) Regulations 1996
the following disclosure of interests affecting impartiality were made at the meeting :
Nil.


CONFIRMATION OF MINUTES

CR TERRY KENYON, JP MOVED, CR SALLY PALMER SECONDED that the
Minutes of the meeting of the Technical Services and Finance & Personnel Committee
held on 22 March 2011, which had been circulated, be confirmed as a true and correct
record.

                                                              CARRIED UNANIMOUSLY

DEPUTATIONS

Nil.



ORDER OF BUSINESS

Items of business were dealt with in the following order :
1.4, 2.1, 2.6, 3.1.1 and 3.2.3, Confidential En bloc Recommendations 3.2.1 and 3.2.2, En bloc
Recommendations 1.1 to 1.3, 1.5 to 1.6, 2.2 to 2.5.




                                           Page 122
ORDINARY COUNCIL MEETING AGENDA                                               19 APRIL 2011


12.1          Technical Services
12.1.1        Donation Bin Site - Crimea Park, Morley
              Attachments:    Photograph
              Officer:        Director of Technical Services
              Refer:          Item 12.1.3 OMC 22.02.11
Application
For Council to re-consider the future of the donation bin site located in the Crimea Park car
park, on Crimea Street Morley, following a one month trial with new signage and surveillance
equipment.
Background
The City of Bayswater has received several complaints regarding the "eyesore" created by
illegally dumped rubbish around the donation bins located at Crimea Park.

The City’s Environmental Health Staff have liaised directly with the Executive Director of
Paraquad Industries Mr Nigel Glass, in addressing this issue. Mr Glass’ organisation is
responsible for servicing all 3 approved donation bins at this location (1 Good Samaritan
Industries and 2 Paraquad Industries).

Mr Glass has co-operated with the City’s requests to significantly increase the number of
collections/ clean-ups at this location throughout the year, in order to minimise the visual
impact upon the area.

The City's Environmental Health Staff have noted that an additional clothing donation bin has
been illegally placed at this location by “Goodwill Collections”. Correspondence dated the 25
January 2011, was forwarded to this organisation, requiring them to permanently remove their
clothing donation bin.

As they have failed to co-operate, the City's Ranger & Security Services have issued them with
an infringement notice and are pursuing this matter under the City of Bayswater Activities on
Thoroughfares and Trading in Thoroughfares and Public Places Local Law.

The City’s Ranger and Security Services also installed two mobile motion-activated
surveillance cameras and signage to help alleviate the illegal dumping of rubbish at this
location. Those caught on camera illegally dumping rubbish, face infringement notices of up to
$250.

In considering a report in relation to this matter, at the Ordinary Council Meeting of
22 February 2011, Council resolved as follows;

       "That the three donation bins located at the Crimea Reserve carpark be left on site for a
       further month with cameras and appropriate signage, and that this be advertised in the
       local press and referred back to Council for consideration."

During a one month trial with the new signage and surveillance equipment, the City's Ranger
and Security Services issued one infringement notice for illegally dumped rubbish.



                                           Page 123
ORDINARY COUNCIL MEETING AGENDA                                              19 APRIL 2011

Although there were several instances of illegally dumped rubbish over the one month trial, the
City was unable to obtain evidence as a surveillance camera was stolen from one of the bollards
at this location. The second camera was removed from the other bollard to prevent it from
being stolen also.
Comment
Despite the installation of surveillance equipment and signage at Crimea Park, members of the
public continue to illegally dump rubbish around the donation bins at this location.

During the one month trial, the City of Bayswater's Ranger and Security Services were only
able to issue one infringement notice, as a surveillance camera was stolen from a bollard
installed near the donation bins.

It has been noted that rubbish is continuing to be dumped around the donation bins at Crimea
Park and that it often occurs within hours of a clean-up being undertaken. This not only creates
additional costs for the charitable organisation, but results in the area continually looking
untidy, which detracts from the City's image of "The Garden City - Quality Lifestyle".

It should be noted that this problem is not isolated to the City of Bayswater and recent
newspaper articles have related to similar problems in other areas such as the City of Stirling.

Unfortunately as the surveillance equipment, signage and additional clean-ups have not
adequately addressed the "eyesore" created by the illegally dumped rubbish; it appears that the
only option now available to the City is to require that all donation bins be removed from this
location.
Policy Implications
Nil.
Financial Implications
Nil.
Voting Requirements
Simple Majority Required

At the Technical Services & Finance and Personnel Committee Meeting:

ADDENDUM - TECHNICAL SERVICES & FINANCE AND PERSONNEL COMMITTEE
The attached supplementary photograph was taken on the morning of Monday, 11 April 2011
for the Committee's consideration (refer Attachment 1).
Committee/Officer Recommendation to Council
That the relevant charitable organisations be required to permanently remove from the
City of Bayswater, their donation bins located at the Crimea Park carpark, Morley.
Moved:                                         Seconded:




                                           Page 124
ORDINARY COUNCIL MEETING AGENDA                                              19 APRIL 2011


12.1.2        Traffic Management – Walter Road/Embleton Avenue
              Attachments:   Drawing No. 28/10
              Applicant:     Mr Marchesi
              Officer:       Director of Technical Services
              Refer:         Item 12.1.1 OMC 23.11.10
Application
To allow Council consideration of the results of the traffic management trial undertaken at the
Walter Road/Embleton Avenue intersection.
Background
In consideration of a request from a resident, Mr Marchesi, for a traffic management treatment
at the intersection of Walter Road and Embleton Avenue, the Council at its Ordinary Meeting
on 23 November 2010 resolved as follows;

     “That the applicant be advised that the Council will undertake a one-month trial of the
     installation of speed cushions on both sides of Embleton Avenue and Walter Road at the
     approach and exit of the intersection roundabout."

In accordance with the resolution, a trial was undertaken commencing 10 February 2011 and
finishing on 28 March 2011.

Consultation was undertaken with adjoining residents from twenty-three properties with the
following responses received;

     •     8 written responses were received and of those;
           o 2 were from residents in the immediate vicinity of the treatment (1 from the
             original applicant);
           o 2 were anonymous; and
           o 4 from passersby,

In addition, during the trial, the City has received numerous telephone complaints from
motorists regarding the treatments.

Immediate Vicinity
The applicant and his family have expressed their support of the treatment and requested that
the speed cushions be installed on a permanent basis as the treatment has significantly reduced
speed and increased safety.

The other resident had an entirely different view, stating that the trial was a nightmare with
noise from passing trucks and cars, near miss accidents and hoon behaviour that has resulted
from the speed cushions.

It should also be noted that two ratepayers made statements during Public Question Time at the
Ordinary Meeting of Council held on 29 March 2011 as follows;




                                          Page 125
ORDINARY COUNCIL MEETING AGENDA                                                 19 APRIL 2011

     "      Mr Laurie Brew - 25 Addlestone Road, Morley
            Question 1:
            Due to the trial undertaken in Walter Road West/Embleton Avenue of speed
            cushions, I can now sleep however, this morning, the cushions were removed
            without consultation. There are safety issues with the roundabout and my
            neighbour, his fence was continually being damaged and therefore now, he parks
            his truck on the verge, as it would cost less to repair the damage. It is only a matter
            of time that someone gets seriously injured and with the Coventrys Development,
            traffic will only increase.

            His Worship the Mayor, Cr Terry Kenyon, JP, advised that Council takes into
            consideration all ratepayers concerns and a report on the matter will be presented
            to Council for further consideration prior to installation of permanent measures.
            Question 2:
            Is it cost effective to have the speed cushions and signage removed? Also, signs
            were removed and the concrete just left on the verge.

            His Worship the Mayor advised that the Council is proactive and that a one month
            trial was undertaken. However, a report is coming back to Council on the matter
            before a decision is put in place. The comments in relation to the concrete on the
            verge has been taken onboard.

            Mr Ian Frizell - 416 Walter Road West, Morley
            Question 1:
            As part of the trial, sand bags were put in place however, these obviously are
            damaged when vehicles hit them to avoid the speed cushions and will consultation
            be undertaken with the residents?
            His Worship the Mayor, Cr Terry Kenyon, JP advised a report would be presented
            to Council to consider ratepayers comments and a recommendation made by
            Council and residents advised accordingly."

Anonymous
The two responses were anonymous with one indicating that they live a few houses away.
However, both were not in favour of the trial.

Passersby
The responses from the passersby were categorically against the placement of speed cushions.
They found them hazardous and unnecessary.

Traffic surveys taken during the trial did not show any significant changes in speed and volume
of passing traffic. The 85th percentile speed at the approach to the roundabout in Embleton
Avenue dropped from 37km/hr to 34km/hr and the traffic volume increased slightly from
10,384 to 10,889 vehicles.




                                            Page 126
ORDINARY COUNCIL MEETING AGENDA                                             19 APRIL 2011


Comment
Clearly from the written comments and the telephone complaints received, there is support for
the trialled speed cushions at the Walter Road/Embleton Avenue roundabout. Only the
applicant supported the treatment in writing and requested that it be installed permanently.

The remainder of respondents were against the trialled treatment, an adjacent resident.
Considering this, it is not recommended that Council proceed in having the trialled treatments
installed permanently.

In the event the Council supports this recommendation, it is proposed that the road alignment
adjacent to the complaint’s property be tightened as depicted in Drawing No. 28/10 (refer
Attachment 1). It is anticipated that this will help in addressing the issue of hooning and
vehicle runoff at this location.
Policy Implications
Council Policy PG-03 - Traffic Management Criteria states;

     "In the interests of improving safety and residential amenity on city streets, the City of
     Bayswater will continue to funs traffic management either wholly or through a shared
     arrangement with State and/or Federal Government.

     Where a request is received by Technical Services for consideration of traffic
     management, the staff will conduct an investigation in accordance with the City of
     Bayswater Traffic Management Investigation Guidelines.

     Where a complainant is dissatisfied with the investigation results, the item will be
     referred to Council."
Financial Implications
The estimated cost to align the road is in the order of $7,400 which could be accommodated
from the General Traffic Management (Account No. F30500), which has a balance of $8,656.
Voting Requirements
Simple Majority Required.
Committee/Officer Recommendation to Council
That the applicant be advised that the Council:
1.   Does not support the implementation of the trialled speed cushion treatments at the
     Walter Road/Embleton Avenue roundabout due to the lack of community support
     for the proposal following consultation.
2.   Will undertake road modifications and tighten the road environment adjacent to the
     applicant’s property as depicted in Drawing No. 28/10.
Moved:                                        Seconded:




                                          Page 127
ORDINARY COUNCIL MEETING AGENDA                                              19 APRIL 2011


12.1.3        International Public Works Conference 2011
              Attachments:   Registration/General Information
              Officer:       Director of Technical Services
Application
To advise Councillors of the International Public Works Conference to be held in Canberra
from Sunday, 21 August to Wednesday, 24 August 2011.
Background
The Institute for Public Works Engineers Australia is the peak conference for public works
engineering nationally and is held every two years.
The last conference was held in 2009 in Melbourne and was attended by Cr Blanchard (in his
capacity of President of the IPWEA – WA), Cr Sabatino and the Director of Technical
Services.
A copy of the conference registration and general information is enclosed as Attachment 1.
Comment
The Senior Management Group have approved the attendance of the Director of Technical
Services at the conference and it is recommended that Council gives consideration to
nominating Elected Member(s) to attend.
Policy Implications
Council Policy EO-P05 Travel and Accommodation, provides the arrangements for the
reimbursements of conference travel and accommodation expenses for Elected Member/s and
officers in accordance with the Local Government Act 1995.
Council Policy EO-P22 Conference/Seminar Attendance – Elected Members, establishes the
parameters for the attendance of Elected Members at interstate and regional Western Australian
conferences. Each Elected Member is eligible to attend up to three (3) conferences for the
period covering the bi-annual elections.
Financial Implications
Early bird registration is available until 20 June 2011 and relates to a saving of $170 to $180
per delegate. The cost of attendance per delegate is estimated to be in the range of $3,500 to
$4,000 and would be funded through the respective conference accounts.
Voting Requirements
Simple Majority Required.
Committee/Officer Recommendation to Council
That approval be granted for the attendance and associated costs of Cr _____________ at
the International Public Works Conference to be held in Canberra from 21 August to
24 August 2011.
Moved:                                        Seconded:




                                          Page 128
ORDINARY COUNCIL MEETING AGENDA                                                 19 APRIL 2011


12.1.4        Budget Amendment - Replace Irrigation System - Mills Avenue Reserve
              Officer:         Director of Technical Services
Application
To consider replacing the Mills Avenue Reserve irrigation system by transferring funds from
the Beaufort Park Capital Improvement Program 2010/2011.
Background
As part of the 2010/2011 Capital Improvement Program, Council approved $45,000 to replace
the dilapidated irrigation system at Beaufort Park, Bedford.

Due to user group bookings, the Parks and Gardens Section are unable to program the
necessary works and therefore replace the irrigation system at Beaufort Park this financial year.

Accordingly, it is requested that Council give consideration to reallocating the funds to the
Mills Avenue Reserve irrigation system which is in critical need of replacement.
Comment
The cost to replace irrigation at Mills Avenue Reserve is estimated to be $44,000 and the works
could be undertaken during winter.

It is suggested that the $45,000 allocated for the Beaufort Park irrigation replacement be
utilised for the Mills Avenue Reserve works during this financial year.
Policy Implications
Nil.
Financial Implications
It is proposed that Council amends its 2010/2011 Budget as follows;

                                                          Original    Revised      Surplus/
           Account               Description
                                                          Budget      Budget        Deficit
         G23600          Beaufort Park Capital            $45,000       $0        -$45,000
                         Improvement Program
         New             Mills Avenue Reserve               $0        $45,000      $45,000
         Account         Capital Improvement Works
                                                                     Net Effect     NIL
Voting Requirements
ABSOLUTE MAJORITY REQUIRED.




                                               Page 129
ORDINARY COUNCIL MEETING AGENDA                                            19 APRIL 2011


Officer's Recommendation
That Council amends its 2010/2011 Budget to replace the Mills Avenue Reserve irrigation
system as follows;
                                                   Original   Revised        Surplus/
 Account            Description
                                                   Budget     Budget         Deficit
 G23600             Beaufort    Park    Capital $45,000       $0             -$45,000
                    Improvement Program
 New Account        Mills Avenue Reserve Capital $0           $45,000        $45,000
                    Improvement Works
                                                              Net Effect     NIL

                                                                                   LAPSED
At the Technical Services & Finance and Personnel Committee Meeting:
Committee Discussion
The Committee changed the officer's recommendation as it was of the opinion that current
budget funds should not be expended on this project.

Committee Recommendation to Council
That Council does not amend its 2010/2011 Budget for the replacement of the Mills
Avenue Reserve irrigation system and this item to be considered during 2011/2012 budget
deliberations.
Moved:                                      Seconded:




                                        Page 130
ORDINARY COUNCIL MEETING AGENDA                                                19 APRIL 2011


12.1.5        Removal of Moreton Bay Fig Tree
              Location:       37 Newell Way, Noranda
              Attachments:    Location Plan and Photographs
              Officer:        Director of Technical Services
Application
To consider the removal of a Moreton Bay Fig tree (Ficus macrophylla), located within the
public access way (PAW) adjacent to 37 Newell Way, Noranda.
Background
The owners of 37 Newell Road, Noranda have requested the removal of the tree located within
the adjacent PAW as it is damaging the retaining wall of the property (refer Attachment 1
location plan and photographs).
A site inspection by the City's Parks and Gardens Section has revealed that the adjacent
retaining wall and sewer inspection pit is being damaged by the tree.
Comment
The Moreton Bay Fig in question is approximately 8 metres high with a canopy spread of about
7 metres and estimated to be approximately 15 years of age.
The species is not considered suitable for this location due to vigorous surface and sub-surface
root systems. Furthermore, the tree is located within 3 metres of a main sewer line and 1 metre
from a retaining wall at 37 Newell Way, Noranda.
In urban areas, Moreton Bay Figs can attain a height of 35 metres with a diameter at breast
height in excess of 1.5 metres. Therefore, if the tree is not removed, the adjacent retaining wall
and sewer system will suffer irreparable damage. Therefore, it is recommended that the tree be
removed and the stump ground out.
Policy Implications
The proposed process stated above is in accordance with Council Policy PG-P01 – Street Trees.
Financial Implications
The estimated cost to remove the trees and to ground out the stumps and roots is $1,750. This
amount would be taken from the City’s 2010/2011 Parks and Gardens Operational Budget.
Voting Requirements
Simple Majority Required.
Committee/Officer Recommendation to Council
That Council authorises the removal of the tree located within the public access way
adjacent to 37 Newell Way, Noranda in accordance with Council Policy PG-P01 - Street
Trees.
Moved:                                          Seconded:




                                            Page 131
ORDINARY COUNCIL MEETING AGENDA                                               19 APRIL 2011


12.1.6        Bayswater Brook Working Group
              Owner:          City of Bayswater/Water Corporation
              Officer:        Director of Technical Services
Application
For Council to receive an update on the progress of the Bayswater Brook Working Group.
Background
The following details progress in relation to integrated water management within the Bayswater
Brook.
Strategic Direction
Strategic Direction - Bayswater Brook/Water Corporation–March 2006
Following discussions between the Water Corporation and Council officers, a briefing was held
with Councillors and staff on a potential partnership with the Water Corporation to trial total
water cycle management strategies in the Bayswater Brook Catchment.
At the Ordinary Meeting of Council held in March 2006, Council resolved that:
     “The Water Corporation be advised that the City of Bayswater agrees to the scoping of
     the Bayswater Integrated Drainage Management Strategy with provision of “in-kind”
     support.”

Strategic Direction Integrated Drainage Management Strategy September 2007
As a result of the above strategy, the Water Corporation’s Draft Bayswater Integrated Drainage
Management Strategy (DIDMS) was developed and is predominantly a technical document
which focuses on the on ground methods of undertaking total water cycle management within
the catchment. In a strategic chart, this document would fit underneath the Bayswater Brook
Local Water Quality Improvement Plan (LWQIP), predominantly under amelioration and
treatment, reuse and disposal.
The document focuses on what key objectives were not achieved by the original Bayswater
Integrated Catchment Management Strategy (1994) which was commonly referred to as the
Bayswater Integrated Catchment Management (BICM), as well as Best Management Practice’s
(BMP) identified in the Stormwater Manual by the Department of Water.
At the Ordinary Meeting of Council held in September 2007, Council resolved that;

     "1.      The Water Corporation be advised that Council supports the basic technical
              principles of the Water Corporation’s Draft Bayswater Integrated Drainage
              Management Strategy, subject to the following being further considered:
              a.   holistic management of the Total Water Cycle;
              b.   targeting prevention and management at nutrient and non nutrient hotspots;
              c.   targeting on ground works at nutrient and non nutrient hotspots;
              d.   embracing the true potential for use of barren drainage and compensating
                   basins as real usable public open space;
              e.   the full incorporation of strategies to address the risks of climate and how
                   that effects water flow and availability;


                                            Page 132
ORDINARY COUNCIL MEETING AGENDA                                              19 APRIL 2011

            f.   considering the changes required to the infrastructure due to decreasing
                 water levels and changes to annual flood events; and
            g.   embracing the potential to use the drainage systems as Biodiversity corridors.
       2.   The Director of Technical Services in cooperation with other key stakeholders
            undertake:
            a.   a costing analysis of the key actions identified in the Water Corporations
                 Bayswater Integrated Drainage Management Strategy;
            b.   further discussion to identify the appropriate roles and responsibilities to
                 implement the actions in the Water Corporations Bayswater Integrated
                 Drainage Management Strategy;"
Strategic Direction - LWQIP – December 2007
The Swan River Trust in partnership with the City of Bayswater developed a Local Water
Quality Improvement Plan (LWQIP) for the Bayswater Brook in cooperation with the Swan
River Trust. The LWQIP uses a treatment train approach along pollution pathways to retrofit
the current drainage system. A strong emphasis of the plan focused on on ground works
including living streams/wetlands, installation of gross pollutant traps (chemical/physical) and
the retrofitting at the end of pipe to create a bio-remediation basin with flora habitat.

At the Ordinary Meeting of Council held in December 2007, Council resolved that;

     "1.    The Local Water Quality Improvement Plan for the Bayswater Brook is approved.
     2.     The printing of the Local Water Quality Improvement Plan for the Bayswater Brook
            at full cost to the Swan River Trust be acknowledged.
     3.     The Director of Technical Services draft a Memorandum of Understanding for the
            lead agencies to agree to attend meetings for the Bayswater Brook Working Group
            to identify costs, roles and responsibilities and progress the actions within the
            LWQIP for the Bayswater Brook.
     4.     The implementation of the actions/projects within the constraints of existing
            budgets and resource levels be supported and the Director of Technical Services
            actively seek new resource opportunities with the lead organisations and other
            appropriate funding sources."
Progress of the Bayswater Brook Working Group
In following Council's direction, the City's officers have established the Bayswater Brook
Working Group with the following Terms of Reference;

     "Statement of purpose
     The purpose of the group is to achieve the vision by bringing stakeholders together to
     reach agreement on the development and implementation of an Integrated Drainage and
     Catchment Management Strategy for the Bayswater Brook catchment.




                                           Page 133
ORDINARY COUNCIL MEETING AGENDA                                                19 APRIL 2011

      The functions of the Group are:
      *      to enhance the cooperation between stakeholders represented on the group;
      *      to facilitate the dialogues between stakeholders represented on the group;
      *      to integrate and streamline all past, ongoing and planned activities related to
             Bayswater Brook;
      *      to identify the current and desired states of Bayswater Brook and its governance
             structure;
      *      to develop and implement the action plan aimed at achieving the desired state;
      *      to collaboratively seek funding for projects and activities in the action plan;
      *      to develop and implement the governance model for Bayswater Book catchment
             management.
      Members of the group are:
      *      City of Bayswater                         *    Perth Region NRM
      *      Swan River Trust                          *    Department of Water
      *      Water Corporation                         *    CSIRO"

As part of addressing this issue, the stakeholders have met as a group monthly and are close to
completing an action list to identify all of the potential areas where nutrient and contaminate
intervention can occur along the pollutant pathways. The list is a compilation of the areas that
the stakeholders either as a collective group or individually believe are important to manage the
catchment

Requirement for Modelling the Catchment
The problem that has been identified in establishing a clear way forward or definitive list of
actions is that each stakeholder has a difference of opinions or is uncertain on the best
appropriate actions to achieve the best result at the least price.

To help overcome these constraints, there is a need to be able to establish a clear understanding
of how the catchment works; the way different pollutants travel though it and what would
happen if the system is altered, such as installing more living streams, gross pollutant traps or
sewering the industrial area.

To be able to do this there is a need to model the catchment. An officer from the working
group, Mr Bill Till, from the Department of Water, has advised the City that the Water
Corporation has a similar model. The model currently looks only at flood management;
however, it is believed that with sufficient resources (officer time), it could be altered to also
consider these other elements.

It is uncertain at this time whether the Water Corporation will consider this to be a priority for
the Corporation, however, it is imperative that this model be undertaken to;

      (i)    Develop a cost benefit analysis of the options for the Bayswater Brook;
      (ii)   Develop a level of certainty if the actions we propose will have a positive effect on
             the larger catchment, and
      (iii) Move the project forward to have a high enough level of certainty for potential
            State and Federal funding.


                                            Page 134
ORDINARY COUNCIL MEETING AGENDA                                             19 APRIL 2011


Comment
Across the world, total water management has been problematic. This problem is often made
worse due to elements of the water management being broken up to be 'managed' by different
organisations, resulting in solutions for one agency becoming a problem for another, or a lack
of whole of government approach.

Despite these challenges, countries around the world have worked together to improve rivers
such as the Rhine River running though multiple countries and the Thames running through the
United Kingdom.

The challenges and delays that the Bayswater Brook Group have encountered in its early days
were a reflection of this notion that different agencies were working in different directions.
Although, at the top level of these organisations, the problem still persists, members of the
Bayswater Brook Working Group with different managers from different organisations are
starting to talk the same language to develop a multi-stakeholder approach to solving the
challenges of the catchment.

At officer level, it is suggested that the City lobby the Minister for Water - the
Hon. Bill Marmion and the Chief Executive Officer of the Water Corporation - Sue Murphy
seeking their support to ensure that the modelling for the Bayswater Brooks receives the time
and funding that it requires to move the project forward.
Policy Implications
     •     Bayswater Brook Local Water Quality Improvement Plan;
     •     Bayswater Integrated Drainage Management Strategy;
     •     Healthy River Action Plan (Swan River Trust);
     •     Environmental Protection (Swan and Canning River) Policy 1998; and
     •     Strategic Plan 2011-2015.
Financial Implications
The Bayswater Brook Project is a long term project which will cost millions of dollars over an
extended period. It is however, a shared responsibility with the Swan River Trust,
Water Corporation, Department of Water and other State Government agencies and will be a
medium priority for Federal and State natural resource management grant funding.
Voting Requirements
Simple Majority Required.




                                          Page 135
ORDINARY COUNCIL MEETING AGENDA                                         19 APRIL 2011


Committee/Officer Recommendation to Council
That Council:
1.   Continue to strive and prioritise the improvement of water quality, quality of life,
     cultural values and biodiversity of the Bayswater Brook through a multi-agency
     approach.
2.   Write to the Minister for Water, the Honourable Bill Marmion, seeking the
     Minister's support in lobbying the Water Corporation to consider modelling the
     catchment for flood prevention and the objectives of the Bayswater Brook Working
     Group.
3.   Writes to the Chief Executive Officer of the Water Corporation requesting the
     Corporation's support to model the catchment for flood prevention and the
     objectives of the Bayswater Brook Working Group.
Moved:                                     Seconded:




                                       Page 136
ORDINARY COUNCIL MEETING AGENDA                                                19 APRIL 2011


12.2          Finance & Personnel

12.2.1        Financial Reports for the Period 1 July 2010 to 31 March 2011
              Officer:        Director of Finance
Application
To inform Council of the financial reports for the period 1 July 2010 to 31 March 2011.
Background
The financial statements for the reporting period are submitted in the form of :
o Financial Activity Statement Report
o Net Current Asset Position
o Reserve Fund Statement
o Summary Schedule of Divisional Financial Activity
o Divisional Summaries.

Policy Implications
Nil.
Financial Implications
Nil.
Voting Requirements
Simple Majority Required.
Committee/Officer Recommendation to Council
That the financial reports for the period 1 July 2010 to 31 March 2011 be received.
Moved:                                          Seconded:




                                            Page 137
ORDINARY COUNCIL MEETING AGENDA                                                                    19 APRIL 2011


                                                CITY OF BAYSWATER

                              FINANCIAL ACTIVITY STATEMENT REPORT

                        FOR THE PERIOD 1 JULY 2010 TO 31 MARCH 2011

                                                                                               % OF YEAR     75.34%

REVENUE                                               ADOPTED                                     %
                                                   BUDGET 2010-2011            ACTUAL           BUDGET

        General Purpose Funding                               32,007,554          30,753,993         96.08
        Law Order & Public Safety                                155,700             120,828         77.60
        Health                                                   111,848             108,503         97.01
        Welfare & Education                                    8,156,527           5,210,428         63.88
        Housing                                                   75,400              62,167         82.45
        Community Amenities                                    8,910,425           8,851,279         99.34
        Recreation & Culture                                   5,330,892           4,613,798         86.55
        Transport                                                332,081             294,244         88.61
        Economic Services                                        651,500             426,178         65.41
        Other Property & Services                                 52,000              59,297        114.03
LESS                                                        $55,783,927         $50,500,715          90.53
OPERATING EXPENDITURE
     General Purpose Funding                                     515,423             387,208         75.12
      Governance/Admin                                         4,521,159           2,870,457         63.49
      Law Order & Public Safety                                1,875,514           1,319,491         70.35
      Health                                                   1,300,383             879,348         67.62
      Welfare & Education                                      8,655,811           5,553,827         64.16
      Housing                                                    102,858              81,738         79.47
      Community Amenities                                      9,771,266           7,301,592         74.73
      Recreation & Culture                                    20,812,027          14,894,844         71.57
      Transport                                                4,224,101           3,371,050         79.81
      Economic Services                                        1,555,601             951,391         61.16
      Other Property & Services                                1,789,508             863,537         48.26
                                                            $55,123,651         $38,474,483          69.80
ADD
CONTRIBUTIONS/GRANTS FOR THE
DEVELOPMENT OF ASSETS

        General Purpose Funding                                  843,737            552,476
        Recreation & Culture                                   7,587,766          4,222,900
        Transport                                                744,702            523,955


                                                             $9,176,205          $5,299,331

       Funding for Operations                                $9,836,481         $17,325,563

ADD
       DISPOSAL OF ASSETS                                      $414,500           $321,066
       RESERVES MOVEMENT                                      $4,147,020          $570,715
       PRINCIPAL LOAN RECOVERIES                                $58,480            $43,315
       EMPLOYEE PROVISIONS                                      $69,500
       DEPRECIATION                                          $6,407,400          $4,805,550
                                                            $11,096,900          $5,740,646
LESS
       CAPITAL EXPENDITURE                                  $30,725,573         $15,160,075

       REPAYMENT OF DEBT                                        $61,480            $43,315
       PROFIT/LOSS ON DISPOSAL OF ASSETS                      ($467,296)

                                                            $30,319,757         $15,203,390


       OPENING BALANCE                                       $9,872,975         $10,172,099
       CLOSING BALANCE                                        $486,599          $18,034,918


Explanation of expenditure greater than 10% of the average monthly estimates
      Nil




                                                             Page 138
ORDINARY COUNCIL MEETING AGENDA                                                           19 APRIL 2011


                                  NET CURRENT ASSET POSITION AS AT 31 MARCH 2011

                                                                             2010/2011         2009/2010
 SURPLUS SUMMARY REPRESENTED BY

  CASH AT BANK AS AT 31 MARCH 2011                                         $19,734,057       $23,646,011



  DEBTORS/INCOME DUE NOT RECEIVED                                           $3,184,646        $9,611,713



  STOCK                                                                       $116,163         $177,369

  PREPAID EXPENSES                                                             $37,608         $227,901

                                                                           $23,072,474       $33,662,994

  G.S.T. CLEARING ACCOUNT                                                    -$163,915         $368,385
       (Cleared at time of lodging B.A.S. return )

  FIRE & SERVICES LEVY                                                       ($564,643)        ($512,555)
  CREDITORS                                                                ($2,175,775)      ($3,936,049)

  Deferred Movement - Pensioners/Other                                        ($59,999)          ($5,986)

  Aged Persons Homes                                                        $9,187,314        $5,468,115

  BALANCE AS AT 31 MARCH 2011                                              $29,295,456       $35,044,904
  As Per Summary of Divisional Activity



  LESS RESTRICTED ASSETS


       RESERVES - GENERAL                                                   $3,508,112        $7,781,470
       RESERVES/RESTRICTED - AGED                                           $7,752,426        $3,836,345


  CLOSING BALANCE AS AT 31 MARCH 2011                                      $18,034,918       $23,427,089
  AS PER FINANCIAL ACTIVITY REPORT




                                                     Page 139
                                                                                              RESERVE FUND BUDGET 2010-2011
                                                                                                    31-Mar-11
                                 TITLE                     OPENING BALANCE                      INTEREST                      TRANSFERS                   REQUIREMENTS                         BALANCE            BALANCE
                                                                01-Jul-10                         EARNED                     TO RESERVES
                                                       Budget             Acual            Budget        Actual         Budget           Actual              Budget             Actual          Budget             Actual



           Property Building & Equipment                      93,484          105,035           3,739         2,264                                                    96,500        86,500              12,274             20,799

           Bore & Reticulation                               102,276          102,276           6,885         4,305         110,000                                   219,000        12,000                161              94,581

           Grounds Facilities Lighting                         1,163              26,970                      1,156                                                                                      26,970             28,126

           Long Service Leave                                216,460          216,446           8,658         9,298                                                                                  225,104            225,744

           Plant & Equipment                                                      71,013                      3,051        1,000,000                             1,000,000                               71,013             74,064
                                                                                                                                                                                                                                     ORDINARY COUNCIL MEETING AGENDA




           Building Upgrade                                  102,244          111,131           4,090         4,543                                                    98,920        18,704              16,301             96,970




Page 140
           Workers Compensation                              786,047          786,047          31,442       33,766                                                                                   817,489            819,813

           Morley Recreation Centre

           Major Capital Works                             3,200,925         2,532,029         90,000       98,643          325,896                              3,492,290         616,030          -544,365           2,014,642

           Alma Venville Rec Centre                           39,199              39,199        1,568         1,684                                                    40,767                                0              40,883

           Bayswater Aquatic Centre Replacements               1,682               1,682           61             72                                                                                      1,743              1,754

           Maylands Waterland                                 13,701              13,701          548             588                                                                                    14,249             14,289

           Gratuity Reserve                                   73,298              73,298        2,932         3,149                                                                                      76,230             76,447
                                                                                                                                                                                                                                     19 APRIL 2011




           Total Municipal Operations              $      4,630,479 $       4,078,827 $       149,923 $    162,519 $      1,435,896 $             -   $          4,947,477 $       733,234 $        717,169 $         3,508,112
ORDINARY COUNCIL MEETING AGENDA                                                                             19 APRIL 2011


                                        SUMMARY SCHEDULE OF DIVISIONAL FINANCIAL ACTIVITY

                                                                        AS AT 31 MARCH 2011




                                              BUDGET (Revised)                     ACTUAL
                                           INCOME      EXPENDITURE            INCOME  EXPENDITURE


 OPERATING

 Chief Executive Office                         $9,500     $2,500,393              $1,432    $1,396,114
 Administration & Community Services        $7,525,709    $12,019,775          $5,918,660    $8,075,358
 Aged Persons Homes                         $6,228,459     $4,971,984          $3,858,728    $3,269,722
 Planning & Development Services            $9,125,501     $4,748,062          $5,103,703    $3,169,445
 Technical Services                        $10,467,215    $19,979,096         $10,129,873   $15,035,920
 Financial Services                        $31,982,954     $4,019,095         $30,787,650    $2,722,374


 TOTAL ALL OPERATING                       $65,339,338    $48,238,405         $55,800,046   $33,668,933



 CAPITAL


 Administration & Community Services                         $848,161                          $479,302
 Planning & Development Services                          $18,572,797                       $10,433,197
 Aged                                                        $282,000                         $180,192
 Technical Services                                         10,192,474                       $3,844,933
 Financial Services - Recreation Centres,Computing           $469,642                         $222,451

 Plant Trades                                               ($414,500)                       ($321,066)


 TOTAL ALL CAPITAL                                        $29,950,574                       $14,839,009


                                                                                                                  Last Year
                                                                                                            Income     Expenditure
 TOTAL FROM OPERATIONS                     $65,339,338    $78,188,979         $55,800,046   $48,507,942   $46,848,718 $39,818,152


  GENERAL OPENING BALANCE 1 JUL 10         $13,759,549                        $13,224,852
    - AGED PERSONS HOMES                     $4,485,370                        $8,778,500




 CLOSING BALANCE 31 MARCH 2011                                                              $29,295,456

 CLOSING BALANCE 30 JUNE 2011 (Adopted Budget)              $1,682,436
 Aged Persons Homes                                        $3,709,842

 BORROWINGS

 Principal Loan Repayments - General                         $61,480                           $43,314

 Principal Loan Recoveries                     $58,480                           $43,314
                                               $58,480       $61,480             $43,314       $43,314



 TOTAL                                     $83,642,737    $83,642,737         $77,846,712   $77,846,712




                                                            Page 141
ORDINARY COUNCIL MEETING AGENDA                                                                            19 APRIL 2011


                                   BUDGET 2010-2011
                            CHIEF EXECUTIVE OFFICE
                                                     31-Mar-10                                                   275


                                                                         9
                                                                                                    % OF YEAR               75.34%

Description                                    Revised Budget          Actual      Committed             Total         %




Operating Income

SS10100     Members of Council                             -$9,500       -$1,432               $0            -$1,432       15.07%
Total Operating Income                                    -$9,500       -$1,432                $0          -$1,432         15.07%

Operating Expenditure

SS10100     Members of Council                          $826,246        $632,814        $26,887            $659,701        79.84%
SS10120     Chief Executive Officer's Office           $1,091,391       $424,552           $443            $424,995        38.94%
SS10200     Human Resources                             $500,443        $323,195           $520            $323,715        64.69%
SS10210     Occupational Health & Safety                  $82,313        $15,553             $0             $15,553        18.89%
Maintenance Costs

Total Operating Expenditure                          $2,500,393      $1,396,114        $27,850         $1,423,964          56.95%




Total Chief Executive Office                         $2,490,893      $1,394,682        $27,850         $1,422,533          57.11%




                                                            Page 142
ORDINARY COUNCIL MEETING AGENDA                                                                                   19 APRIL 2011


                                 BUDGET 2010-2011
              ADMINISTRATION & COMMUNITY SERVICES
                                                31-March-2011                                                      275


                                                                         9
                                                                                                     % OF YEAR                75.34%
Description                                     Revised Budget         Actual       Committed             Total          %




Operating Income
SS10300     General Administration                         -$48,200       $22,484               $0           $22,484         -46.65%
SS10301     Records Administration                               $0         -$600               $0             -$600
SS10400     Rangers                                        -$32,500      -$16,683               $0          -$16,683         51.33%
SS10405     Security Watch                                       $0      -$10,000               $0          -$10,000
SS10410     Animal Control                                 -$84,600      -$61,497               $0          -$61,497       72.69%
SS10420     Parking Facilities                             -$66,500      -$39,382               $0          -$39,382       59.22%
SS10600     Bayswater Waves                             -$2,910,035   -$2,490,673               $0       -$2,490,673       85.59%
SS10610     Maylands Waterland                            -$155,500     -$153,877               $0         -$153,877       98.96%
SS10700     Bayswater Library                               -$6,300       -$5,518               $0           -$5,518       87.59%
SS10705     Maylands Library                               -$12,850      -$10,731               $0          -$10,731       83.51%
SS10710     Morley Library                                 -$26,150      -$19,682               $0          -$19,682       75.27%
SS10801     Other Recreation & Sport                      -$195,776      -$91,493               $0          -$91,493       46.73%
SS10805     Embleton Golf Course                          -$425,000     -$307,223               $0         -$307,223       72.29%
SS10810     Maylands Golf Course                        -$1,125,000     -$857,392               $0         -$857,392       76.21%
SS11000     Community Programmes                          -$147,500     -$147,553               $0         -$147,553      100.04%
SS11100     Community Services Administration                    $0       -$1,000               $0           -$1,000
SS11105     Bayswater Senior Citizens                       -$9,500       -$5,972               $0           -$5,972       62.87%
SS11106     Morley Senior Cits                             -$20,200       -$4,805               $0           -$4,805       23.79%
SS11107     Maylands Autumn Ctre                            -$8,000       -$8,079               $0           -$8,079      100.99%
SS11110     Bayswater Podiatry                             -$23,400      -$10,239               $0          -$10,239       43.76%
SS11111     Morley Podiatry                                -$34,000      -$17,654               $0          -$17,654       51.92%
SS11112     Maylands Podiatry                               -$9,500       -$7,124               $0           -$7,124       74.99%
SS11115     Community Housing                               -$1,000         -$722               $0             -$722       72.19%
SS11125     Youth Services                                       $0       -$1,000               $0           -$1,000
SS11130     Community Bus                                   -$3,000         -$721               $0             -$721       24.05%
SS11145     Other Community Services                       -$11,000       -$6,081               $0           -$6,081       55.28%
SS11210     Other Admin & Comm Service                     -$20,000      -$39,964                           -$39,964      199.82%
SS11300     HACC Program - Assessment                     -$174,128      -$35,599               $0          -$35,599       20.44%
SS11301     Meals on Wheels                               -$305,000     -$204,709               $0         -$204,709       67.12%
SS11302     Adult Day Services                            -$240,000     -$208,438               $0         -$208,438       86.85%
SS11303     Aged in Home Care                             -$268,500     -$200,425               $0         -$200,425       74.65%
SS11305     BLIS                                          -$153,000     -$143,692               $0         -$143,692       93.92%
SS11306     Social Support Prg                            -$255,300     -$156,969               $0         -$156,969       61.48%
SS11307     HACC Program Transport                        -$179,000     -$137,737               $0         -$137,737       76.95%
SS11308     Food Preparation                              -$105,300      -$83,609               $0          -$83,609       79.40%
SS11310     Counselling Support                            -$80,000      -$67,230               $0          -$67,230       84.04%
SS11311     Client Care                                    -$11,000       -$8,605               $0           -$8,605       78.23%
SS10800     Recreation & Sport                            -$272,570     -$293,117               $0         -$293,117      107.54%
SS11115     Community Housing                              -$61,700      -$48,661               $0          -$48,661       78.87%
SS11120     Rental Council Properties                      -$12,700      -$12,785               $0          -$12,785      100.67%
SS11201     Pre-Schools                                    -$32,000      -$22,754               $0          -$22,754       71.11%
SS11600     Other                                                $0       -$1,145               $0           -$1,145
Total Operating Income                                -$7,525,709 -$5,918,660                   $0      -$5,918,660          78.65%




                                                                 Page 143
ORDINARY COUNCIL MEETING AGENDA                                                                                19 APRIL 2011

                        BUDGET 2009-2010
              ADMINISTRATION & COMMUNITY SERVICES
                                              31-March-2011
                                                                         9
                                                                                                  % OF YEAR                 75.34%
Description                                   Revised Budget           Actual      Committed           Total           %

Operating Expenditure


SS10300     General Administration                      $1,021,483     $713,453         $17,625          $731,078          71.57%
SS10301     Records Administration                       $375,281      $247,717          $4,440          $252,156          67.19%
SS10400     Rangers                                      $269,255      $208,591          $2,443          $211,034          78.38%
SS10405     Security Watch                              $1,013,000     $721,182           $750           $721,932          71.27%
SS10410     Animal Control                               $225,826      $142,443          $2,948          $145,391          64.38%
SS10420     Parking Facilities                           $198,696      $119,919              $0          $119,919          60.35%
SS10600     Bayswater Waves                             $3,221,193    $2,332,233        $49,570        $2,381,804          73.94%
SS10610     Maylands Waterland                           $158,403      $121,431         $17,559          $138,990          87.74%
SS10700     Bayswater Library                            $418,632      $287,826          $9,237          $297,063          70.96%
SS10705     Maylands Library                             $439,853      $299,005          $8,085          $307,090          69.82%
SS10710     Morley Library                               $782,184      $530,002          $8,317          $538,319          68.82%
SS10750     Maylands Multipurpose Centre                   $20,000            $0             $0                $0           0.00%
SS10800     Recreation & Sport                              $5,700        $4,009             $0            $4,009          70.34%
SS10801     Other Recreation & Sport                     $616,316      $393,294         $23,836          $417,130          67.68%
SS10805     Embleton Golf Course                         $123,950      $106,414              $0          $106,414          85.85%
SS10810     Maylands Golf Course                         $128,000        $74,470          $500            $74,970          58.57%
SS10825     Golf Course Plant Cost - Maylands                   $0          $106             $0              $106
SS11000     Community Programmes                         $380,000      $232,464         $39,146          $271,609       71.48%
SS11100     Community Services Administration            $185,510      $120,866           $835           $121,702       65.60%
SS11105     Bayswater Senior Citizens                      $45,980       $32,626          $149            $32,775       71.28%
SS11106     Morley Senior Cits                             $45,317       $32,371             $0           $32,371       71.43%
SS11107     Maylands Autumn Ctre                           $43,653       $30,110             $0           $30,110       68.98%
SS11110     Bayswater Podiatry                             $22,480        $9,192         $4,559           $13,751       61.17%
SS11111     Morley Podiatry                                $21,000       $14,013        $12,744           $26,757      127.41%
SS11112     Maylands Podiatry                              $18,800        $8,816         $3,491           $12,307       65.46%
SS11115     Community Housing                              $62,875       $58,639             $0           $58,639       93.26%
SS11125     Youth Services                               $199,500      $102,469         $12,217          $114,687       57.49%
SS11130     Community Bus                                  $29,400       $13,087             $0           $13,087       44.51%
SS11140     Community Events                             $136,500      $105,461          $5,113          $110,574       81.01%
SS11145     Other Community Services                       $11,000        $7,044          $886             $7,930       72.10%
SS11200     Education                                      $13,210        $4,810             $0            $4,810       36.41%
SS11210     Other Admin & Comm Service                     $15,450          $236             $0              $236        1.53%
SS11300     HACC Program - Assessment                    $211,449        $63,622             $0           $63,622       30.09%
SS11301     Meals on Wheels                              $340,562      $179,777         $21,971          $201,748       59.24%
SS11302     Adult Day Services                           $270,672      $179,380          $1,346          $180,726       66.77%
SS11303     Aged in Home Care                            $307,670      $162,946              $0          $162,946       52.96%
SS11305     BLIS                                         $188,604      $121,389          $2,563          $123,952       65.72%
SS11306     Social Support Prg                             $79,711       $86,765             $0           $86,765      108.85%
SS11307     HACC Program Transport                       $105,162        $85,250             $0           $85,250       81.07%
SS11308     Food Preparation                             $123,822        $57,413             $0           $57,413       46.37%
SS11310     Counselling Support                            $77,068       $48,571             $0           $48,571       63.02%
SS11311     Client Care                                    $66,508       $15,944             $0           $15,944       23.97%
SS18030     Bayswater Waves - Furniture & Equipment           $100            $0             $0                $0        0.00%
Maintenance Costs

Total Operating Expenditure                           $12,019,775    $8,075,358       $250,329       $8,325,686            69.27%




Total Admin & Community                                $4,494,066    $2,156,707       $250,329       $2,407,026
Services




                                                               Page 144
ORDINARY COUNCIL MEETING AGENDA                                                                                                                               19 APRIL 2011


                 ADMINISTRATION & COMMUNITY SERVICES

                                                                      OPERATING INCOME




      8000000

      7000000

      6000000                                                                                                                                 Budget

      5000000
                                                                                                                                              Progressive Actual
      4000000

      3000000                                                                                                                                 Straight Line

      2000000

      1000000

            0
                           AUG




                                                  OCT




                                                                                          FEB

                                                                                                     MAR
                 JULY




                                    SEP




                                                           NOV

                                                                      DEC

                                                                               JAN




                                                                                                                APR

                                                                                                                         MAY

                                                                                                                                 JUN
                                                                                              RUA
                                        TEM




                                                                                   UAR




                                                                                                                                     E
                                                     O




                                                                          E




                                                                                                                    IL
                                                              E
                              U




                                                                                                       CH
                                                                        M BE
                                                               M BE
                                                    BER
                            ST


                                            BER




                                                                                                 R
                                                                                      Y

                                                                                              Y
                                                                          R
                                                                 R




      16000000                                                 OPERATING EXPENDITURE


      14000000

                                                                                                                                                    Budget
      12000000

                                                                                                                                                    Straight Line
      10000000

                                                                                                                                                    Progressive Actual
      8000000


      6000000


      4000000


      2000000


            0
                  J U LY

                             AUG

                                          SEP

                                                         OCT

                                                                  NOV

                                                                  DEC

                                                                  JAN

                                                                                                     FEB

                                                                                                                MA R

                                                                                                                         APR

                                                                                                                                   MA Y

                                                                                                                                          JU N
                                             TEM




                                                                     UAR

                                                                                                        RUA




                                                                                                                                              E
                                                          OBE




                                                                      EMB




                                                                                                                            IL
                                                                      E MB
                                  UST




                                                                                                                    CH
                                                  BER




                                                                          Y

                                                                                                           RY
                                                             R




                                                                          ER
                                                                          ER




                                                                                Page 145
ORDINARY COUNCIL MEETING AGENDA                                                                                      19 APRIL 2011


CAPITAL IMPROVEMENT PROGRAMME 2010-2011 - ADMINISTRATION & COMMUNITY SERVICES

AS AT              31-Mar-11
                                                                REVISED BUDGET           ACTUAL             COMMITTED        TOTAL
CARRIED FORWARD WORKS
Sub Section: SS18000 - Furniture & Equipment

F10000     Honour Board                                                    $4,920.00               $0.00             $0.00           $0.00

                                                   Sub Total               $4,920.00               $0.00             $0.00           $0.00

Sub Section: SS18015 - Ranger & Security Services

F10200     Dog Exercise Signs City Wide                                    $1,667.00               $0.00             $0.00           $0.00

                                                   Sub Total               $1,667.00               $0.00             $0.00           $0.00

Sub Section: SS18020 - Recreation Development

D11700                              CSRFF successful application, Council resolution April 07 ?
           Frank Drago Pitch and Lighting upgrade                      $12,028.00             $23,446.33             $0.00     $23,446.33
F10900     Bayswater Bowling Club Lighting Improvemts                   $5,400.00                   $0.00            $0.00          $0.00
F11200     Maylands Bowling Club Auto Retic to Greens A and B           $1,138.00                   $0.00            $0.00          $0.00
F11300                              U                                   Standard
           Noranda Sporting Complex pgrade Floodlighting to Australian$15,000.00                $2,175.00        $2,456.77      $4,631.77
F11400     Houghton Reserve                                             Standard
                                    Upgrade Floodlighting to Australian$27,613.00             $28,618.00             $0.00     $28,618.00
F11500                              N
           Robert Thompson Reserve ew Playground Installation           $9,171.00               $6,817.82         $140.00       $6,957.82

                                                   Sub Total              $70,350.00         $61,057.15          $2,596.77     $63,653.92

Sub Section: SS18070 - Public Open Space Capital Development

C17100     POS Silverwood Reserve                                          $1,029.00               $0.00             $0.00          $0.00
C17500     POS Puntie Cres Reserve                                         $4,881.00           $2,157.00             $0.00      $2,157.00
C17600     POS Anchorage Park Resv                                          $524.00                $0.00             $0.00          $0.00

                                                   Sub Total               $6,434.00           $2,157.00             $0.00      $2,157.00

Sub Section: SS20150 - Community Services - Capital

F33800     Noranda Senior Citizens Feasibility                            $10,000.00               $0.00             $0.00           $0.00

                                                   Sub Total              $10,000.00               $0.00             $0.00           $0.00

Sub Section: SS20180 - Security Services

E25300     2 x Bollard camera packs inclusive of installatio              $18,960.00               $0.00             $0.00           $0.00

                                                   Sub Total              $18,960.00               $0.00             $0.00           $0.00


                               Sub Total Cfwd Works                     $112,331.00        $63,214.15          $2,596.77     $65,810.92


New Asset
Sub Section: SS18020 - Recreation Development

G11000     Hillcrest Park             Turf Wicket,3 Practice Wicket       $20,000.00          $1,047.91         $14,780.91     $15,828.82
G11100     Crimea Reserve             Home Run Fence                      $10,000.00              $0.00              $0.00          $0.00
G11200     Noranda Little Athletics   Timing Equipment                    $15,000.00         $13,636.36              $0.00     $13,636.36

                                               Sub Total                  $45,000.00         $14,684.27         $14,780.91     $29,465.18
Sub Section: SS20150 - Community Services - Capital

G10100     Community Sensory Garden                                       $30,000.00               $0.00             $0.00           $0.00

                                               Sub Total                  $30,000.00               $0.00             $0.00           $0.00
Sub Section: SS20190 - Maylands Waterland - Equipment

G12100     Maylands Waterland         Install new Defibrillator            $3,550.00           $3,236.55             $0.00      $3,236.55
G12200     Maylands Waterland         New automatic pool cleaner           $5,995.00           $4,354.55             $0.00      $4,354.55
G12300     Maylands Waterland         Install new park table settings     $14,860.00           $9,800.00             $0.00      $9,800.00

                                                   Sub Total              $24,405.00         $17,391.10              $0.00     $17,391.10




                                                                        Page 146
ORDINARY COUNCIL MEETING AGENDA                                                                                 19 APRIL 2011


CAPITAL IMPROVEMENT PROGRAMME 2010-2011 - ADMINISTRATION & COMMUNITY SERVICES

AS AT              31-Mar-11
                                                             REVISED BUDGET         ACTUAL          COMMITTED         TOTAL




Asset Replacement/Improvement
Sub Section: SS18015 - Ranger & Security Services

G10000                               Replacement                        secur
           Security Services - Asset Replacement and repair of fencing $32,000.00       $4,698.41        $4,698.41       $9,396.82

                                                Sub Total             $32,000.00        $4,698.41        $4,698.41       $9,396.82
Sub Section: SS18020 - Recreation Development

G10200     Noranda Netball Court Resurface                          $241,230.00       $151,838.25       $20,243.45     $172,081.70
G10400                               Maintain & Repair
           Skateparks - Wotton & Crimea                              $20,000.00         $7,370.97            $0.00       $7,370.97
G10500                               Cricket Pitch & Net Pat O'hara
           Upper Hillcrest Reserve, Deschamp Reserv &Upgrades Reserv $10,000.00         $2,894.00        $5,588.00       $8,482.00
G10800     Playground Equipment Maintain & Repair                   $205,000.00       $175,441.03       $10,594.50     $186,035.53
G35400     Playground Equipment Arbor Park/Browns Lake               $65,000.00            $72.88       $65,000.00      $65,072.88

                                               Sub Total            $541,230.00       $337,617.13      $101,425.95     $439,043.08
Sub Section: SS18030 - Bayswater Waves - Furniture & Equipment

G11600     Bayswater Waves          Sauna refurbishment               $10,880.00        $8,444.55            $0.00       $8,444.55
G11700     Bayswater Waves          Pool Inflatable                   $10,769.00        $9,181.82            $0.00       $9,181.82
G11800     Bayswater Waves          Security Camera System            $15,000.00            $0.00            $0.00           $0.00
G40000     Bayswater Waves          Pool Cleaners                     $26,546.00       $20,000.00            $0.00      $20,000.00

                                               Sub Total              $63,195.00       $37,626.37            $0.00      $37,626.37
Sub Section: SS20150 - Community Services - Capital

G33700     HACC - Dishwasher                                               $0.00        $4,071.09            $0.00       $4,071.09

                                                Sub Total                  $0.00        $4,071.09            $0.00       $4,071.09


                               Sub Total New Works                $735,830.00       $416,088.37      $120,905.27     $536,993.64



                                           Grand Total            $848,161.00       $479,302.52      $123,502.04     $602,804.56




                                                                   Page 147
ORDINARY COUNCIL MEETING AGENDA                                                                                      19 APRIL 2011



                                          BUDGET 2010-2011
                        PLANNING & DEVELOPMENT SERVICES
                                                                                                                    275

                                                       31-Mar-11
                                                                              9           % OF YEAR       75.34%           %

                                                            2010/2011
Description                                            Revised Budget      YTD Actual        Committed    Total_1

Operating Revenue
SS11700 - Planning & Building Services                     -7,560,000       -4,151,041                0     -4,151,041         54.91%
SS13500 - Planning Department                                -914,001         -435,856                0       -435,856         47.69%
SS13600 - Building Department                                -651,500         -516,806                0       -516,806         79.33%

                             Revenue Sub Total           -$9,125,501      -$5,103,703               $0    -$5,103,703          55.93%
Operating Expenditure
700 - Building Maintenance                                    262,600         251,406           22,300         273,705         104.23%
750 - Special Building Mntce                                  290,500         229,028           27,102         256,130          88.17%
800 - Cleaning Maintenance                                    450,200         370,762            9,182         379,943          84.39%
900 - Preventative Maintenance                                499,080         266,727           32,021         298,748          59.86%
4123 - Electricity Charges                                    710,771         415,792                0         415,792          58.50%
4125 - Water                                                  157,273         167,260                0         167,260         106.35%
4126 - Gas                                                     10,290           6,292                0           6,292          61.14%
SS11700 - Planning & Building Services                         75,000          12,555                0          12,555          16.74%
SS13500 - Planning Department                               1,275,085         773,238           32,543         805,781          63.19%
SS13600 - Building Department                               1,017,263         676,385            4,445         680,829          66.93%

                         Expenditure Sub Total           $4,748,062       $3,169,445         $127,592      $3,297,036          69.44%

               Total Planning & Development Services         -4,377,439      -1,934,259         127,592       -1,806,667




                                                                    Page 148
ORDINARY COUNCIL MEETING AGENDA                                                                                                                       19 APRIL 2011

                           PLANNING & DEVELOPMENT SERVICES


                                PLANNING & BUILDING ORDINARY INCOME
                                       (Excludes Capital Income)



     1800000


     1600000


     1400000


     1200000
                                                                                                                                           Budget
     1000000                                                                                                                               Straight Line
                                                                                                                                           Progressive Actual
      800000


      600000


      400000


      200000


              0
                             AUG




                                                   OC T




                                                                                            FEB


                                                                                                        MAR
                    JULY




                                        SEP




                                                             NOV


                                                                      DEC


                                                                                  JAN




                                                                                                                 APR


                                                                                                                           MAY


                                                                                                                                  JUN
                                                                                               RUA
                                           TEM




                                                                                     UAR




                                                                                                                                     E
                                                       OBE




                                                                         E




                                                                                                                    IL
                                                                E
                                 UST




                                                                                                         CH
                                                                        MBE
                                                               MBE
                                            BER




                                                                                                  R
                                                                                        Y
                                                       R




                                                                                                Y
                                                                           R
                                                                  R




                                                             OPERATING EXPENDITURE




    5000000

    4500000

    4000000

    3500000                                                                                                                                  Budget
                                                                                                                                             Straight Line
    3000000
                                                                                                                                             Progressive Actual
    2500000

    2000000

    1500000

    1000000

     500000

         0
                           AUG




                                                  OC T




                                                                                             FEB


                                                                                                         MAR
                  JULY




                                       SEP




                                                             NOV


                                                                      DEC


                                                                                  JAN




                                                                                                                   APR


                                                                                                                            MAY


                                                                                                                                    JUN
                                                                                                RUA
                                           TE




                                                                                     UAR




                                                                                                                                       E
                                                      OBE




                                                                         E MB




                                                                                                                      IL
                                                                E
                              UST




                                                                                                            CH
                                                              MBE
                                          MBE




                                                                                                   RY
                                                                                        Y
                                                         R




                                                                             ER
                                                                R
                                            R




                                                                                  Page 149
ORDINARY COUNCIL MEETING AGENDA                                                                            19 APRIL 2011

CAPITAL IMPROVEMENT PROGRAMME 2010-2011 - PLANNING & BUILDING SERVICES
AS AT 31 MARCH 2011
CARRIED FORWARD WORKS                                     REVISED BUDGET           ACTUAL            COMMITTED            TOTAL

Sub Section: SS19010 - Bayswater Waves Building Improvements

C40200    Bayswater Waves - Major Improvements                      $12,702.00         $12,702.45             $0.00         $12,702.45
F18600    Bayswater Waves      Upgrade showers – entire centre       $6,596.00          $6,596.30             $0.00          $6,596.30

                                              Sub Total             $19,298.00         $19,298.75             $0.00         $19,298.75

Sub Section: SS19020 - Building Construction/Upgrades

D35900    Strutt Way Resv       Clubroom Upgrade                         $0.00              $0.00             $0.00              $0.00
D36400    Claughton Reserve Reserve - Toilets                       $30,537.00              $0.00             $0.00              $0.00
E11100    Halliday Reserve upgrade                                 $207,000.00              $0.00             $0.00              $0.00
E15700    Strutt Reserve        Design & Documentation              $30,000.00              $0.00             $0.00              $0.00
E16000    Building Audit                                            $51,988.00         $59,606.33         $2,890.00         $62,496.33
F14500    Halliday Park         Upgrade external facade             $50,000.00              $0.00             $0.00              $0.00
F14600    Bayswater Library     New sign at front of building        $2,000.00              $0.00             $0.00              $0.00
F15600    Drill Hall            New airconditioner                  $10,000.00              $0.00             $0.00              $0.00
F15900    Embleton Golf Course Repair damp in wall outside changerooms
                                                                     $2,000.00              $0.00             $0.00              $0.00
F16000    Embleton Golf Course Redirect drainage above               $5,560.00              $0.00             $0.00              $0.00
F17300    Maylands Golf Course Airconditioner in office              $7,773.00              $0.00             $0.00              $0.00
F17400    Maylands Golf Course Repair post                          $17,112.00              $0.00             $0.00              $0.00
F17600                          Upgrade Entry Statement
          Maylands Sport & Recreation Club                          $50,000.00          $9,750.19             $0.00          $9,750.19
F34400    Asbestos Management Plan                                  $29,557.00         $11,970.00             $0.00         $11,970.00
F34600    Works Depot - Air Conditioning Units                           $0.00              $0.00             $0.00              $0.00
F34800    Bayswater SES         Floor - Grant                       $75,000.00         $33,368.13             $0.00         $33,368.13

                                              Sub Total            $568,527.00        $114,694.65         $2,890.00        $117,584.65

Sub Section: SS19030 - Major Capital Works

C32300    Henley Brook - Consulting                                  $96,721.00              $0.00             $0.00              $0.00
C32400    Maylands Town Centre Upgrade                                    $0.00           $282.70              $0.00           $282.70
D12600    Town Planning Schemes                                      $46,182.00         $37,000.00             $0.00         $37,000.00
F13900                           Heritage Trails
          Bayswater/Maylands Town Centres                            $25,486.00         $24,514.00             $0.00         $24,514.00
F32800    Beechboro Rd Drake stDesign                                $20,000.00              $0.00             $0.00              $0.00
F32900    Walter Rd/Grand Prom Investigate                           $20,000.00              $0.00             $0.00              $0.00
Z10000    Maylands Multipurpose Centre                           $15,898,026.00     $10,008,595.97     $4,037,879.55     $14,046,475.52

                                              Sub Total          $16,106,415.00     $10,070,392.67     $4,037,879.55     $14,108,272.22


                           Sub Total Cfwd Works             $16,694,240.00        $10,204,386.07     $4,040,769.55     $14,245,155.62




                                                                 Page 150
ORDINARY COUNCIL MEETING AGENDA                                                                                             19 APRIL 2011

CAPITAL IMPROVEMENT PROGRAMME 2010-2011 - PLANNING & BUILDING SERVICES

CARRIED FORWARD WORKS                                        REVISED BUDGET                    ACTUAL           COMMITTED           TOTAL
AS AT 31 MARCH 2011

New Asset
Sub Section: SS19010 - Bayswater Waves Building Improvements


G17400    Bayswater Waves                                                 $6,800.00
                                  Installation of automatic doors to gym entrance                   $6,800.00            $0.00         $6,800.00
                                                                                                                                           $0.00
                                              Sub Total                   $6,800.00                 $6,800.00            $0.00         $6,800.00
Sub Section: SS19020 - Building Construction/Upgrades


G16100                            Dishwasher
          Bayswater Senior Citizens                                          $2,000.00              $1,075.46            $0.00         $1,075.46
G16200    Bayswater Bowling Club  Airconditioningto kitchen                  $6,000.00                  $0.00        $5,000.00         $5,000.00
G16300    Drill Hall                                                        $32,773.00
                                  Installation of reverse cycle air conditioning                   $32,772.73            $0.00        $32,772.73
G16400    Filipino Club                                                     $30,000.00
                                  Installation of reverse cycle air conditioning                   $35,000.00            $0.00        $35,000.00
G16500                             Centre
          Maylands Multipurpose Construction and fitout of new facility          $0.00                  $0.00            $0.00             $0.00
G16600    Sensis Building         Fitout                                   $800,000.00              $2,760.52            $0.00         $2,760.52
G16700                            Provide water fountain and children's hardstand play area
          Robert Street Out of School Care                                   $1,631.00              $1,630.95            $0.00         $1,630.95
G34700    Lightning Park - Pavilion Blinds                                   $8,000.00                  $0.00            $0.00             $0.00
G34800                            RA Cooke Resv
          Morley Sporting Club - Heating                                     $7,150.00                  $0.00        $6,250.00         $6,250.00
                                                                                                                                           $0.00
                                               Sub Total                $887,554.00                $73,239.66       $11,250.00        $84,489.66

Asset Replacement/Improvement
Sub Section: SS19010 - Bayswater Waves Building Improvements


G17000    Bayswater Waves                                               $18,000.00
                                  Replacement of carpets to upper level of gym                          $0.00            $0.00             $0.00
G17100    Bayswater Waves         Installation of new lap time clock     $1,500.00                      $0.00        $2,400.00         $2,400.00
G17300    Bayswater Waves         Gym Floor                             $20,000.00                 $16,309.00          $454.55        $16,763.55
                                                                                                                                           $0.00
                                              Sub Total                  $39,500.00                $16,309.00        $2,854.55        $19,163.55
Sub Section: SS19020 - Building Construction/Upgrades


G14000    96 Slade Street         Upgrade kitchen facility                $17,000.00                $5,775.32          $266.36         $6,041.68
G14100    Bayswater Bowling Club  Replace carpets                         $20,000.00                 $239.32        $14,045.45        $14,284.77
G14200    Bayswater Bowling Club  Kitchen upgrade                          $7,000.00               $10,305.99            $0.00        $10,305.99
G14300    Bayswater Petanque Club                                          $6,500.00
                                  Replace two (2) cracked kitchen bench tops                         $999.53             $0.00          $999.53
G14400                            Kitchen
          Carramar Community Centre upgrade                               $10,000.00                    $0.00        $1,379.09         $1,379.09
G14500    Depot                   Communication shed                      $25,000.00                $6,868.16       $15,440.00        $22,308.16
G14600    Dog Pound               Insulation of ceiling to kennel area     $4,283.00                $4,283.32            $0.00         $4,283.32
G14700    Halliday House                                                  $10,000.00
                                  Provide roller door to outbuilding and gutter guard               $6,759.09            $0.00         $6,759.09
G14800                            Replace ceiling
          Hampton Park Kindergarten                                        $7,000.00                    $0.00            $0.00             $0.00
G14900    Maylands Autumn Centre  Replacement of floor covering           $35,000.00                    $0.00       $12,450.00        $12,450.00
G15000    Maylands Autumn Centre  Internal painting of the Centre         $15,000.00                    $0.00            $0.00             $0.00
G15200    96 Slade Street                                                  $7,273.00
                                  Provide new shelter to replace deteriorated patio                 $7,298.91            $0.00         $7,298.91
G15300    Tara Street Centre      Replacement of existing dangerous shelter$9,812.00                $6,927.27            $0.00         $6,927.27
G15400    Upper Hillcrest         Replacement of external doors           $10,000.00                $3,945.45            $0.00         $3,945.45
G15500                            Floor
          Bayswater Senior Citizens cover to store                         $4,500.00                $2,913.64            $0.00         $2,913.64
G15600                            Hairdresser equipment
          Bayswater Senior Citizens                                        $2,500.00                $1,683.64            $0.00         $1,683.64
G15700    Bedford Bowling Club Replace perimeter fencing                  $19,000.00               $20,456.24            $0.00        $20,456.24
G15800    Bedford Bowling Club Upgrade power board and rewire buildings   $80,000.00                $7,443.64        $1,600.00         $9,043.64
G15900    Maylands Autumn Centre  External paving                         $10,000.00                $4,545.38            $0.00         $4,545.38
G33400    Les Hansman - Building Works                                   $285,000.00                    $0.00       $10,325.00        $10,325.00
G33500    Morley Sport & Rec - Emergency Power Upgrade                    $17,000.00                    $0.00            $0.00             $0.00
G33800    Strutt Reserve - Demolition                                     $15,311.00               $10,000.00            $0.00        $10,000.00
G34900                            Patio Extension
          Deschamp Resv - Noranda Cricket Club                             $8,000.00               $11,760.00            $0.00        $11,760.00
G35000    Robert Thompson Reserve - Toilet Upgrade                         $8,000.00                    $0.00            $0.00             $0.00
G35500    Shearn Park Disability Access Toilet Block                      $33,000.00                $5,257.88        $9,223.09        $14,480.97
G40200                            RLCIP Funded
          Maylands Yacht Club - Lift                                            $0.00              $15,000.00       $93,573.15       $108,573.15
                                                                                                                                           $0.00
                                           Sub Total                    $666,179.00               $132,462.78      $158,302.14       $290,764.92
Sub Section: SS19030 - Major Capital Works
G13500 Bayswater Town Centre Heritage Trail                              $25,000.00                     $0.00            $0.00              $0.00
G13700 Aviation Park                                                     $53,524.00                     $0.00            $0.00              $0.00
G13800 Albion                                                           $200,000.00                     $0.00            $0.00              $0.00
                                                                                                                                            $0.00
                                               Sub Total                $278,524.00                     $0.00            $0.00              $0.00

                            Sub Total New Works                    $1,878,557.00                $228,811.44      $172,406.69       $401,218.13


                                         Grand Total             $18,572,797.00               $10,433,197.51    $4,213,176.24    $14,646,373.75




                                                                         Page 151
ORDINARY COUNCIL MEETING AGENDA                                                                             19 APRIL 2011


                             DIVISIONAL BUDGET 2010-2011
                                 TECHNICAL SERVICES
                                                                       9

                                                 31-Mar-11           #REF!                        % OF YEAR           75.34%



Description                                  Budget 2008/2009                Actual   Committed     Total         %




Income

SS11905       Health - Other                          -12,600            -29,583             0         -29,583     234.78%
SS11906       Sustainable Environment Services       -247,517           -182,008             0        -182,008      73.53%
SS11910       BVES                                    -50,600            -40,524             0         -40,524      80.09%
SS11915       Prevent SVC. Immunisation               -20,000            -19,358             0         -19,358      96.79%
SS11916       Prevent SVC. Administration             -80,248            -59,783             0         -59,783      74.50%
SS12000       Public Works                                  0            -17,973             0         -17,973
SS12001       Plant Operation                               0            -15,624             0         -15,624
SS12100       Tech Serv Administration                 -2,000             -9,250             0          -9,250     462.50%
SS12110       Other Technical Services             -2,069,235         -1,348,141             0      -1,348,141      65.15%
SS13200       Sanitation - Domestic                -7,082,480         -7,645,969             0      -7,645,969     107.96%
SS13205       Recycling                              -506,200           -338,719             0        -338,719      66.91%
SS13206       Sanitation - Commercial                -394,744           -422,638             0        -422,638     107.07%
SS13900       GIS                                      -1,591               -305             0            -305      19.14%

                           SUB TOTAL     -$10,467,215              -$10,129,873             $0 -$10,129,873        96.78%
Expenditure
100      General Maintenance                 3,077,914                 2,354,764        95,875       2,450,639      79.62%
300      Median Maintenance                    508,285                   272,787             0         272,787      53.67%
400      Grounds Maintenance                 4,866,106                 4,037,840        94,497       4,132,337      84.92%
540      Verges                                260,400                    86,537           150          86,687      33.29%
560      Roundabouts                           170,797                    75,761         6,259          82,020      48.02%
570      Entry Statements                        8,160                     7,859             0           7,859      96.31%
SS11610 TennisCourt/Wicket                      11,050                     9,612             0           9,612      86.99%
SS11905 Health - Other                         110,300                   120,334         7,207         127,541     115.63%
SS11906 Sustainable Environment Services       601,510                   367,176        45,649         412,826      68.63%
SS11910 BVES                                    48,400                    33,932             0          33,932      70.11%
SS11911 Mat&Infant Hlth Ctres                    4,000                     2,608             0           2,608      65.20%
SS11915 Prevent SVC. Immunisation               84,428                    43,054         2,744          45,798      54.24%
SS11916 Prevent SVC. Administration            802,727                   539,848         3,437         543,285      67.68%
SS12000 Public Works                                 0                  -117,051        12,213        -104,839
SS12001 Plant Operation                              0                   -42,482         9,772         -32,710
SS12100 Tech Serv Administration               663,385                   464,472           984         465,456      70.16%
SS12101 Depot                                  135,475                   119,389         4,564         123,952      91.49%
SS12110 Other Technical Services                50,000                    62,381        16,392          78,773     157.55%
SS13200 Sanitation - Domestic                6,955,250                 5,309,841             0       5,309,841      76.34%
SS13205 Recycling                              504,700                   375,361             0         375,361      74.37%
SS13206 Sanitation - Commercial                378,214                   283,807             0         283,807      75.04%
SS13207 Litter Control                         340,121                   358,273             0         358,273     105.34%
SS13208 Environmental Maintenance               36,500                    15,406         1,480          16,886      46.26%
SS13900 GIS                                    361,374                   254,412         1,859         256,271      70.92%
Maintenance Costs

                               SUB TOTAL         $19,979,096       $15,035,921        $303,082 $15,339,003         76.78%


TOTAL TECHNICAL SERVICES                          $9,511,881        $4,906,047        $303,082    $5,209,130       54.76%




                                                                Page 152
ORDINARY COUNCIL MEETING AGENDA                                                                              19 APRIL 2011


                                          TECHNICAL SERVICES

                                             OPERATING EXPENDITURE
      25000000




      20000000




                                                                                                              Budget

      15000000
                                                                                                              Progressive
                                                                                                              Actual
                                                                                                              Straight Line


      10000000




       5000000




            0
                 J UL Y


                          AUG


                                 SEPT


                                         OCT


                                                 NOV


                                                         DE C


                                                                 J ANU


                                                                         F EB


                                                                                 M AR


                                                                                        AP R


                                                                                               M AY


                                                                                                      J UN
                                                                          RUA




                                                                                                       E
                                                                                         IL
                                                          E MB
                                             O
                           UST




                                                  EMB




                                                                                  CH
                                  EMB




                                                                   ARY
                                           BER




                                                                            RY
                                                            ER
                                                   ER
                                    ER




                                                       Page 153
ORDINARY COUNCIL MEETING AGENDA                                                                                 19 APRIL 2011

CAPITAL IMPROVEMENT PROGRAMME 2010-2011 - TECHNICAL SERVICES
AS AT 31 MARCH 2011                                                    REVISED BUDGET     ACTUAL         COMMITTED       TOTAL
CARRIED FORWARD WORKS
Sub Section: SS20000 - Arterial Road Construction

F18900                Walter Rd to Morley Drive                                 323,456          5,403               0            5,403
F19000                Wellington Rd          Resurfacing                        100,000         33,901           3,754           37,655
F20100                Crimea Street          Morley Dve to Wonga                      0         10,965               0           10,965

                                                           Sub Total           $423,456        $50,269          $3,754       $54,023

Sub Section: SS20030 - Base Grant Road Reconstruction

D20900                Kirkham Hill Tce      East st to Peninsula                 94,129         92,332               0           92,332
D21000                Peninsular Rd         Guildford to 6th                      6,429          1,846               0            1,846
E19200                Coode St (Extra Funds)                                          2              0               0                0
E19300                Thomas St ROW Lighting                                     15,000              0           5,576            5,576
F20600                Johnsmith St          (Crimea To Broun)                         0             33               0               33
F20800                Stone St              (Kelvin to McGann)                    1,584            945             572            1,518
F21000                McGann St             (Queen to Stone )                     2,938          2,982               0            2,982
F21400                Roberts St            (Guildford To Neville)               16,831              0          18,501           18,501

                                                           Sub Total           $136,913        $98,137         $24,650      $122,787

Sub Section: SS20060 - Parks Development

C78900                Parks Development-Gobba Lake 05/06                         15,754            600               0           600
C92800                Maylands Foreshore                                         21,474            425               0           425
E22500                Aviation Park                                              10,000              0               0             0
E22600                Kelvin,Swanview Lookout                                    16,000              0               0             0
F29000                Maylands Bowling Club Irrigation Upgrade                  200,626        129,710          58,300       188,010

                                                           Sub Total           $263,854       $130,735         $58,300      $189,035

Sub Section: SS20070 - Environmental Development

C78100                Parks Development-Foreshore Restoration                    12,296              0               0                0
D31400                Lightning Swamp                                            43,815              0               0                0
D31700                Tranby                                                     20,293          5,317               0            5,317
D36600                Chisolm College        Drainage                            42,792          4,364               0            4,364
E23800                Bayswater Brook        Water quality improvement           93,132              0               0                0
E24000                Eric Singleton Bird Sanctuary                              31,297         19,074           2,750           21,824
E25400                Swan Lake Restoration Project                              49,587              0               0                0
E33800                Lighting Swamp - Boardwalk                                 60,000              0               0                0
F30800                Swan Lake restoration                                      53,329            915               0              915
F30900                Lightning Park Concept Plan                                10,000              0               0                0
F31000                Solar Cities           Solar Panels                       130,000              0               0                0

                                                           Sub Total           $546,541        $29,670          $2,750       $32,420

Sub Section: SS20080 - Traffic Management

D31100                Kirkham Hill Tce/Elizabeth                                 15,000          8,754           9,665           18,419
D31300                Russell/Catherine R/B                                      78,777              0               0                0
D35700                Kirkham Hill Tce/Watson Place                              30,000         34,182               0           34,182
F30500                Traffic Management     Roadwise                            10,000          1,491               0            1,491
F30600                Traffic Management     Slade STREET                       200,000         34,443             632           35,075
F33400                Salisbury Street                                                0              0               0                0
F34700                Anti Hoon Speed Humps                                      48,000         28,549               0           28,549

                                                           Sub Total           $381,777       $107,418         $10,297      $117,715

Sub Section: SS20110 - Other Technical Services Capital

C91200                Claughton Reserve Jetty/Car Park                           75,571          5,940          21,447           27,387
D12900                Administration Centre Pond                                  3,667              0               0                0
E23700                Entry Statements                                           13,167         13,167               0           13,167
E24600                Depot Storage - Asphalt                                    17,248         23,252               0           23,252
E32100                Crossovers                                                      0            120               0              120
F31900                Sundry Works                                                2,864          1,800           1,064            2,864
F32400                WAAMI Programme                                            10,455              0               0                0
F34200                Bore Installation - Lightning Park                          5,000              0           1,721            1,721

                                                           Sub Total           $127,972        $44,279         $24,232       $68,511




                                                                         Page 154
ORDINARY COUNCIL MEETING AGENDA                                                                                       19 APRIL 2011

CAPITAL IMPROVEMENT PROGRAMME 2010-2011 - TECHNICAL SERVICES
AS AT 31 MARCH 2011                                                      REVISED BUDGET       ACTUAL           COMMITTED         TOTAL
CARRIED FORWARD WORKS


Sub Section: SS20120 - Works Bfwd Technical Services Grants

C59500                Claughton Res-Access Rd 05/06                                  25,999            4,238                 0            4,238

                                                             Sub Total              $25,999         $4,238                  $0           $4,238

Sub Section: SS20130 - Works Bfwd Other Technical Services

C92400                Riverside Gardens Jetty - 05/06                               100,300               0                  0               0
C92500                Transby House Jetty - 05/06                                    87,295               0                  0               0

                                                             Sub Total             $187,595              $0                 $0              $0

Sub Section: SS20135 - Golf Course Development - Embleton

D33400                Replacement Green Keepers Shed                                169,586            1,843               871            2,714

                                                             Sub Total             $169,586         $1,843             $871              $2,714


Sub Section: SS20170 - Public Open Space - Tech Services

C17800                POS Gobba Lake                                                 67,070            5,982          46,155             52,137

                                                             Sub Total              $67,070         $5,982           $46,155         $52,137


                                        Sub Total Cfwd Works                    $2,330,763      $472,255           $171,009        $643,264


New Asset
Sub Section: SS20050 - Footpath/Slab Replacement Programme


G23100                Gummery/Clement Sts-New Path- Disabled                         55,745                0                 0                0
G23200                Disability Acess Morley                                        20,255            3,967                 0            3,967

                                                             Sub Total              $76,000         $3,967                  $0           $3,967
Sub Section: SS20061 - Bore & Reticulation Development


G23400                Waltham Reserve            Replace Irrigation System           97,000         95,958                   0           95,958
G23600                Beaufort Park              Replace Irrigation System           45,000         15,511                   0           15,511

                                                             Sub Total             $142,000       $111,469                  $0      $111,469
Sub Section: SS20070 - Environmental Development


G25500                Solar Cities               Maylands Multipurpose Centre         4,000            3,400                 0            3,400

                                                             Sub Total               $4,000         $3,400                  $0           $3,400
Sub Section: SS20110 - Other Technical Services Capital


G32000                Street Lighting                                                80,000         78,298            11,071             89,369

                                                       Sub Total                    $80,000        $78,298           $11,071         $89,369
Sub Section: SS20165 - Golf Course Development - Maylands Peninsula


G34100                Signage                                                        10,000               0                  0               0
G34200                Portable Toilet Facility                                        5,000               0                  0               0

                                                             Sub Total              $15,000              $0                 $0              $0
Sub Section: SS20200 - GIS Capital


G33100                GPS Fleet devices programme                                    20,000                0          21,048             21,048
G33200                Purchase of a Spatial Development Server                       10,000            9,926               0              9,926

                                                             Sub Total              $30,000         $9,926           $21,048         $30,974




                                                                             Page 155
ORDINARY COUNCIL MEETING AGENDA                                                                                         19 APRIL 2011

CAPITAL IMPROVEMENT PROGRAMME 2010-2011 - TECHNICAL SERVICES
AS AT 31 MARCH 2011                                                     REVISED BUDGET            ACTUAL         COMMITTED        TOTAL

Asset Replacement/Improvement
Sub Section: SS20000 - Arterial Road Construction


G18200                                      Resurfacing
                      King William Road - Whatley to Nanhob                             60,000               0               0                 0
G18300                                      Resurfacing
                      Beechboro Rd Sth - Coode To Railway                               47,000          44,684               0            44,684

                                                            Sub Total                 $107,000         $44,684               $0       $44,684
Sub Section: SS20010 - Black Spot


G18400                Walter Wellington Right Turn Arrow                               200,000              0                0                0

                                                            Sub Total                 $200,000             $0                $0              $0
Sub Section: SS20015 - Other Road Construction


G18000                                      Coventry Development 50% Council 1,750,000
                      Wellington Road Duplication                            Contribution                1,921           4,121             6,042
G21800                                      Upgrading
                      Stuart/Alma/Crawford/York no 82 ROWs                      80,000                  69,619          16,140            85,759
G21900                                      Upgrading ROWs
                      Stuart/Alma/Crawford/Railwayno 83                         90,000                  86,034               0            86,034

                                                            Sub Total                $1,920,000       $157,574         $20,261       $177,835
Sub Section: SS20020 - Other Road Grants


G18100                                      Resurfacing
                      King William Road - Whatley to Nanhob                            100,298           8,694               0          8,694
G35600                                      Resurfacing
                      Grand Prom - Beaufort to Railway                                 250,209         180,055           3,397        183,452

                                                            Sub Total                 $350,507        $188,749          $3,397       $192,146
Sub Section: SS20030 - Base Grant Road Reconstruction


G18500                Adelphi St (Shaftesbury to Hester)                                34,800               0          25,538            25,538
G18600                Hester (Adelphi to Coode)                                         29,000               0          19,664            19,664
G18700                Haddril St (Hester to Coode)                                      21,750               0          14,684            14,684
G18800                Lawrence St ( Belham to Patterson)                                10,150               0           6,385             6,385
G18900                Mirador Pl                                                        24,650          22,947               0            22,947
G19000                Bunya Rd- COS                                                      9,450           8,806               0             8,806
G19100                Roberts St (Whatley to Almondbury)                                55,100          46,871               0            46,871
G19200                                         50%
                      Smith (Light to Wellington) Contribution to City of Stirling      98,000               0               0                 0
G19300                Central Ave (Peninsula to Elizabeth)                              56,000               0          40,984            40,984
G19400                Ferguson St (Whatley to Guildford)                                56,550               0          39,991            39,991
G19500                Second Ave (Whatley to Guildford)                                 10,580               0               0                 0
G19600                                         50% Cont
                      Bunya Rd (Widgee to Bramwell) to City of Stirling                 68,000          45,569          13,140            58,709
G19700                Clavering Rd (Durham to Railway)*                                 15,120          23,342               0            23,342
G19800                Tuart Pl (Bottlebrush to Cul-de-sac)                              15,950          10,450               0            10,450
G19900                Peppermint Pl (Bottlebrush to Cul-de-sac)                         17,690          13,834               0            13,834
G20000                Marri Ct                                                           4,200               0               0                 0
G20100                Rivergum Pl                                                       15,220           9,587           3,994            13,580
G20200                Myrtle Ct                                                          2,320           3,548               0             3,548
G20300                Hinsley Pl                                                        10,000          13,036               0            13,036
G20400                Grose Wy                                                          36,400          26,463               0            26,463
G20600                Donahue Cl                                                         8,260           8,096               0             8,096
G20700                Hadley Pl                                                          8,120           7,634               0             7,634
G20800                Keane Ct                                                          12,900           9,519               0             9,519
G20900                Mcness Ct                                                         13,500          10,243               0            10,243
G21000                Key Pl                                                             5,220           6,236               0             6,236
G21100                Bower Pl                                                           5,510           5,545               0             5,545
G33600                Gullan Close                                                      27,700          24,661               0            24,661

                                                            Sub Total                 $672,140        $296,385        $164,381       $460,766
Sub Section: SS20040 - Roads to Recovery


G20500                Millerick Wy                                                      60,950          60,040               0            60,040
G21200                Bath Rd (Morley To Walter)                                        99,721          99,721               0            99,721
G21300                Irwin Rd (Collier to Broadway)                                    49,612          49,172               0            49,172
G21400                Bottlebrush Dr (Benara to Boundary)                               55,559          54,268               0            54,268
G21600                Hollister Wy                                                      50,824          48,038               0            48,038
G21700                Gough Pl                                                          11,970          10,972               0            10,972
G40100                Reo - Cullen to Mooney                                            42,191               0          31,158            31,158

                                                            Sub Total                 $370,827        $322,212         $31,158       $353,370




                                                                          Page 156
ORDINARY COUNCIL MEETING AGENDA                                                                                        19 APRIL 2011

CAPITAL IMPROVEMENT PROGRAMME 2010-2011 - TECHNICAL SERVICES
AS AT 31 MARCH 2011                                                    REVISED BUDGET         ACTUAL            COMMITTED         TOTAL

Sub Section: SS20050 - Footpath/Slab Replacement Programme


G22000                Bayview                Drake Street                        15,372                    0                  0                0
G22100                Catherine Street       Roseberry to Salisbury              13,048                9,035                  0            9,035
G22200                Kelvin Street                                               9,072                    0                  0                0
G22400                Seventh                Kerbline at Seventh Avenue             403                    0                  0                0
G22500                Veitch                 Crossover at 3 Veitch Street         8,344                6,597                329            6,926
G22600                View Street            Fourth to Central                   18,820               14,283                  0           14,283
G22700                Maylands Yacht Club                                        10,000                5,377                  0            5,377
G22800                Sixth Ave              Penninsular                         15,000               14,898                  0           14,898
G22900                Hubert                 No 8                                 5,000                2,671                547            3,218

                                                           Sub Total            $95,059              $52,861            $876          $53,737
Sub Section: SS20060 - Parks Development


G24300                Install Park Shelters - Several Locations                  30,000               26,822            1,200             28,022
G24400                Pat O'Hara Reserve       Reserve and car park upgrade      20,000                    0                0                  0
G24600                Strutt Reserve           Garden improvements               10,000                    0                0                  0
G24700                Coode Street             Streetscape                       13,100                    0                0                  0
G24800                Hollett Reserve                                            43,000                    0                0                  0
G24900                Rose Avenue Park         Community Park Development        20,000                    0                0                  0

                                                           Sub Total           $136,100              $26,822           $1,200         $28,022
Sub Section: SS20061 - Bore & Reticulation Development


G24000                                     Replace redundant/dangerous bore cubicles
                      Bore Cubicle Replacement Program                          55,000                 36,130          17,727          53,858
G24100                                     Inspect                              80,000
                      Bore Pump Inspection Programbore pumps to ensure continued functions             68,340           1,408          69,748
G24200                                     Kirkpatrick Reserve, Crowhurst Reserve, Battersea Reserve an
                      Turbine Replacement Program                              225,000                178,989               0         178,989

                                                           Sub Total           $360,000             $283,459          $19,135        $302,595
Sub Section: SS20070 - Environmental Development


G25300                Baigup Wetland Rehabilitation Project                      50,000               22,225            7,626             29,852
G25400                Bath Street Foreshore Stabilisation                       178,714               30,225           16,017             46,242
G34400                Swan River Trust - Bath St Jetty River W                   84,000                    0                0                  0
G34600                Lake Bugana Aerator/Fountain                               20,000                9,220                0              9,220

                                                           Sub Total           $332,714              $61,670          $23,644         $85,314
Sub Section: SS20080 - Traffic Management


G25000                Traffic Management     General                             20,000               11,344                0             11,344
G25100                TMP Paving                                                 20,000               15,642                0             15,642
G25200                Traffic Management Study                                  100,000                1,601                0              1,601
G34500                Roseberry/Salisbury Street Parking Modifications          100,000               37,752           11,751             49,503

                                                           Sub Total           $240,000              $66,339          $11,751         $78,091
Sub Section: SS20110 - Other Technical Services Capital


G23700                Entry Statements                                           20,000               14,046            4,201          18,247
G25600                PAW Gates and various reserve lighting                      8,000                  288                0             288
G25800                Street Sign Upgrade                                        40,000               35,972              596          36,568
G31800                Bus Shelters                                               72,000                   35           49,075          49,110
G31900                Sundry Works                                               20,000                7,512                0           7,512
G32100                Crossovers                                                420,000              278,845           33,727         312,572
G32300                Golf Course Development                                    14,234                4,250                0           4,250
G32400                WAAMI Programme                                            15,000                    0                0               0
G32500                Replace Lighting at Clarkson Reseve Carpark                40,000                    0                0               0
G35100                                       Della Rd
                      Della Rd - Gate,Bollards,Signage                           15,000                    0           13,550          13,550
G35200                Bayswater Bowling Club Repair Greens                       28,000               25,455                0          25,455

                                                       Sub Total               $692,234             $366,402         $101,150        $467,552
Sub Section: SS20135 - Golf Course Development - Embleton


G35300                Embleton Golf Course Netting                               55,000                    0                 0                0

                                                           Sub Total            $55,000                   $0                $0               $0




                                                                         Page 157
ORDINARY COUNCIL MEETING AGENDA                                                                                    19 APRIL 2011

CAPITAL IMPROVEMENT PROGRAMME 2010-2011 - TECHNICAL SERVICES
AS AT 31 MARCH 2011                                                    REVISED BUDGET       ACTUAL           COMMITTED        TOTAL

Sub Section: SS20140 - Health Dept Capital


G32600                                                                           9,000
                      Environmental Health Replace vaccine fridge and power backup supply            5,850           5,280            11,130
G32800                Environmental Health Noise Meter                          25,000                   0               0                 0

                                                          Sub Total             $34,000           $5,850            $5,280        $11,130
Sub Section: SS20160 - Plant & Equipment


G33000                Plant Replacement                                        1,814,500        1,215,159          390,343       1,605,503

                                                       Sub Total              $1,814,500       $1,215,159         $390,343      $1,605,503
Sub Section: SS20165 - Golf Course Development - Maylands Peninsula


G33900                Lift Bottom Tier 5 th Green & possible Fairway             40,000              3,549                0            3,549
G34000                Removal of Typha from Lake on 5th                          15,000                  0                0                0
G34300                Facility Replacement                                        5,000              7,012                0            7,012

                                                          Sub Total             $60,000          $10,561                 $0       $10,561
Sub Section: SS20200 - GIS Capital


G33300                Purchase Wide Format Printer                               74,630           66,888                  0           66,888

                                                          Sub Total             $74,630          $66,888                 $0       $66,888


                                        Sub Total New Works                 $7,861,711       $3,372,677          $804,696     $4,177,373



                                                     Grand Total           $10,192,474       $3,844,933          $975,704     $4,820,637




                                                                       Page 158
ORDINARY COUNCIL MEETING AGENDA                                                                             19 APRIL 2011


                                         FINANCIAL SERVICES
                                                                                9

                                                  BUDGET 2010-2011

                                                  31-March-2011
                                                             275                                     % OF YEAR             75.34%
Description                                        Revised Budget          Actual   Committed          TOTAL          %


Operating Income


235700        Galleria Morley Shop                          -700             -301                0            -$301    43.05%
235600        Financial Services Administration         -355,000         -244,798                0        -$244,798    68.96%
235813        Levy                                   -25,059,778      -25,067,580                0     -$25,067,580   100.03%
235912        Minimums                                -3,557,720       -3,556,433                0      -$3,556,433    99.96%
236012        Interims                                  -308,000         -174,378                0        -$174,378    56.62%
236100        Other Rates                               -315,000         -337,162                0        -$337,162   107.04%
236300        Morley Sport & Rec Centre                  -18,100          -13,205                0         -$13,205    72.96%
250000        Other Financial Services                -2,368,656       -1,393,792                0      -$1,393,792    58.84%

                                                  -$31,982,954      -$30,787,650                $0   -$30,787,650     96.26%




Total Revenue                                     -$31,982,954      -$30,787,650                $0   -$30,787,650     96.26%




Operating Expenditure



235700        Insurance                                  443,300         332,442                 0        $332,442        74.99%
250100        Workers Comp Premium                        16,483          12,348                 0         $12,348        74.91%

                                                       $459,783         $344,790                $0

201201        EDP - General                          160,191              71,987           5,888           $77,875        48.61%
201202        EDP - Communication                      6,500                 905               0             $905         13.92%
201101        EDP - Eastern Metro Regional Council    31,627              30,488               0           $30,488        96.40%
F12502        Galleria Morley Shop                   132,822             115,909           1,434          $117,343        88.35%
F11402        Computer Services                      866,878             640,646          13,236          $653,882        75.43%
F11903        Financial Services Administration    1,518,686             962,228           1,692          $963,920        63.47%
F14401        Rates                                  314,301             241,717          33,739          $275,456        87.64%
999600        Suspense                                     0              -4,060               0           -$4,060
252400        Other Financial Services               258,217             169,607          90,445          $260,052    100.71%
201501        Fire prevention                         85,000              80,092               0           $80,092     94.23%
236200        AlmaVenville RecCtre                         0               2,606               0            $2,606
236300        Morley Sport & Rec Centre              184,190              65,459               0           $65,459        35.54%

                                                     $3,558,412        $2,377,584       $146,434        $2,524,018        70.93%



TOTAL EXPENDITURE                                    $4,018,195        $2,722,374       $146,434        $2,868,808        71.40%




                                                                Page 159
ORDINARY COUNCIL MEETING AGENDA                                                                                                                                         19 APRIL 2011


                                                            FINANCIAL SERVICES



                                                                              ALL INCOME

    35000000



    30000000



    25000000

                                                                                                                                                         Budget
    20000000                                                                                                                                             Progressive Actual



    15000000



    10000000



     5000000



          0
                            AUG




                                                   OCT




                                                                                                   FE B

                                                                                                               MAR
                   JU L




                                       SEP




                                                            NOV

                                                                         DEC

                                                                                      JA N




                                                                                                                        APR

                                                                                                                                   MAY

                                                                                                                                                JU N
                    Y




                                                                                                       RUA
                                        TE M




                                                                                          UAR




                                                                                                                                                    E
                                                      OBE




                                                                             E




                                                                                                                            IL
                                                               E
                               U ST




                                                                                                                CH
                                                                            MBE
                                                               MBE
                                         BER




                                                                                                          RY
                                                                                             Y
                                                      R




                                                                                R
                                                                   R




                                                            OPERATING EXPENDITURE
      4500000

      4000000

      3500000
                                                                                                                                                        Budget
      3000000                                                                                                                                           Straight Line

      2500000                                                                                                                                           Progressive Actual

      2000000

      1500000

      1000000

       500000

               0
                     JU L

                             AUG

                                       SEP

                                                   OCT

                                                            NOV

                                                                        D EC

                                                                                     JA N

                                                                                                 FE B

                                                                                                            MAR

                                                                                                                     A PR

                                                                                                                                 MAY

                                                                                                                                         JU N
                      Y




                                                                                                     RUA
                                        TE M




                                                                                      UAR




                                                                                                                                          E
                                                      O




                                                                            EM B




                                                                                                                         IL
                                                               EM B
                                 UST




                                                                                                                CH
                                                     BER
                                            B ER




                                                                                                        R
                                                                                          Y
                                                                                ER
                                                                   ER




                                                                                                     Y




                                                                                            Page 160
ORDINARY COUNCIL MEETING AGENDA                                                                                      19 APRIL 2011

CAPITAL IMPROVEMENT PROGRAMME 2010-2011 - FINANCIAL SERVICES
AS AT 31 MARCH 2011
Carried Forward Works                                               REVISED BUDGET           ACTUAL            COMMITTED        TOTAL

Sub Section: SS18010 - Computer Development

E10300              COMPUTING                                              $12,168.00            $14,834.01          $278.41       $15,112.42
F10300              COMPUTING             Data works Licence Fees          $29,474.00            $31,544.81            $0.00       $31,544.81

                                                        Sub Total          $41,642.00            $46,378.82          $278.41       $46,657.23


                                    Sub Total Cfwd Works                 $41,642.00            $46,378.82           $278.41      $46,657.23


New Asset
Sub Section: SS18010 - Computer Development


G10304              Helpdesk Software                                       $8,000.00             $8,210.63             $0.00       $8,210.63
G10305              High Speed Fibre Network - Olive Tree Ho               $18,500.00                 $0.00         $4,938.93       $4,938.93
G10306              City of Bayswater Intranet                             $30,000.00            $13,465.17         $8,000.00      $21,465.17
G10307              PC Replacement                                        $100,000.00            $72,745.43         $5,635.00      $78,380.43

                                                        Sub Total         $156,500.00            $94,421.23        $18,573.93     $112,995.16

Asset Replacement/Improvement
Sub Section: SS18010 - Computer Development


G10301              Update Network Infrastructure                          $18,000.00            $34,148.99             $0.00      $34,148.99
G10302              Minutes and Agenda Software                            $50,000.00            $16,747.58        $28,652.26      $45,399.84
G10303              Replace Aged Servers                                   $18,500.00            $23,755.00             $0.00      $23,755.00

                                                        Sub Total          $86,500.00            $74,651.57        $28,652.26    $103,303.83
Sub Section: SS30000 - YMCA Managed Rec Centres


G12800                                    Building Improvements - Toilets Wellington Room,Lower Courts
                    Morley Sports & Recreation - YMCA                      $140,000.00            $7,000.00             $0.00       $7,000.00
G12900                                    Matting Floors
                    Morley Sports & Recreation - YMCA                       $20,000.00                 $0.00            $0.00           $0.00
G13000                                    Signage
                    Morley Sports & Recreation - YMCA                       $25,000.00                 $0.00            $0.00           $0.00

                                                        Sub Total         $185,000.00             $7,000.00             $0.00       $7,000.00


                                     Sub Total New Works                $428,000.00          $176,072.80         $47,226.19     $223,298.99



                                                    Grand Total         $469,642.00          $222,451.62         $47,504.60     $269,956.22




                                                                    Page 161
ORDINARY COUNCIL MEETING AGENDA                                                 19 APRIL 2011


12.2.2        Accounts Payable as at 12 April 2011
              Attachments:     Schedule of Accounts Submitted 12 April 2011 for Treasurer's
                               Advance A/c
              Officer:         Director of Finance
Application
To consider the schedule of accounts to be paid as at 12 April 2011.
Background
                              CERTIFICATE OF TREASURER

SUMMARY OF SCHEDULE OF ACCOUNTS PAID

                                                                         CANCELLED
           FUND                 VOUCHER NO.             AMOUNT          CHEQUES FROM
                                                                       PREVIOUS MONTH
Electronic Fund Transfers                            $10,301,233.22
Treasurer’s Advance Account     165129 - 165686      $4,632,808.03     161942
Fund                                                                   163582
                                                                       164981     $5,719.35
                                                                       165021
                                                                       165055
EFT Payments                    EF000197-443         $2,728,897.70
TOTAL                                                $7,361,705.73

which was submitted to each member of the Technical Services and Finance and Personnel
Committee on 8 April 2011 has been checked and is fully supported by vouchers and invoices
which are submitted herewith and which has been duly certified as to the receipt of goods and
the rendition of services and as to prices, computations, and costings and the amounts shown
are due for payment.

TOTAL OF ALL OTHER ACCOUNTS OUTSTANDING AS AT 31 MARCH 2011

TREASURER’S ADVANCE ACCOUNT FUND                                                   $287,651




________________________________

DIRECTOR OF FINANCE




                                             Page 162
ORDINARY COUNCIL MEETING AGENDA                                               19 APRIL 2011



                            CERTIFICATE OF CHAIRPERSON

SUMMARY OF SCHEDULE OF ACCOUNTS PAID

                                                                       CANCELLED
           FUND                VOUCHER NO.             AMOUNT         CHEQUES FROM
                                                                     PREVIOUS MONTH
Electronic Fund Transfers                           $10,301,233.22
Treasurer’s Advance Account    165129 - 165686       $4,632,808.03   161942
Fund                                                                 163582
                                                                     164981     $5,719.35
                                                                     165021
                                                                     165055
EFT Payments                   EF000197-443          $2,728,897.70
TOTAL                                                $7,361,705.73

which was submitted to each member of the Council on 15 April 2011 has been checked and is
fully supported by vouchers and invoices which are submitted herewith and which has been
duly certified as to the receipt of goods and the rendition of services and as to prices,
computations, and costings and the amounts shown are due for payment.


TOTAL OF ALL OTHER ACCOUNTS OUTSTANDING AS AT 31 MARCH 2011

TREASURER’S ADVANCE ACCOUNT FUND                                                 $287,651




_____________________________________
CHAIRPERSON

Policy Implications
Nil.
Financial Implications
Nil.
Voting Requirements
Simple Majority Required.
Committee/Officer Recommendation to Council
That the Schedule of Accounts be passed for payment.
Moved:                                           Seconded:




                                            Page 163
ORDINARY COUNCIL MEETING AGENDA                                               19 APRIL 2011



          WESTPAC BANK ELECTRONIC FUND TRANSFERS TO WESTPAC ACCOUNTS


                                01 March 2011                 to        31 March 2011


               Date                         Amount                              Details


  MUNICIPAL FUND
                         01/03/2011           126,763.57                To Advance Account
                         02/03/2011           309,096.66                To Advance Account
                         03/03/2011            98,881.23                To Advance Account
                         04/03/2011           437,502.22                To Advance Account
                         07/03/2011                  0.00               To Advance Account
                         08/03/2011           383,867.22                To Advance Account
                         09/03/2011                  0.00               To Advance Account
                         10/03/2011           491,752.20                To Advance Account
                         11/03/2011           305,595.54                To Advance Account
                         14/03/2011                  0.00               To Advance Account
                         15/03/2011           376,258.30                To Advance Account
                         16/03/2011            45,696.60                To Advance Account
                         17/03/2011            80,396.91                To Advance Account
                         18/03/2011           556,308.16                To Advance Account
                         21/03/2011           739,821.70                To Advance Account
                         22/03/2011            94,783.24                To Advance Account
                         23/03/2011            42,498.01                To Advance Account
                         24/03/2011                  0.00               To Advance Account
                         25/03/2011            83,859.08                To At Call Account
                         28/03/2011         4,648,231.91                To Advance Account
                         29/03/2011            75,092.29
                         30/03/2011            50,010.60
                                      $     8,946,415.44                To Advance Account
                          Total


                                              140,159.97 ATO - PAYG FNE 22/2/11
                                              540,546.17 WAGES 9/3/11
                                              134,151.00 ATO - PAYG FNE 25/3/11
                                              539,960.64 WAGES 23/3/11
  TREASURER'S ADVANCE ACCOUNT         $     1,354,817.78
                          Total


               TOTAL                  $ 10,301,233.22




                                          Page 164
ORDINARY COUNCIL MEETING AGENDA                                                     19 APRIL 2011


12.2.3        Investment Portfolio as at 31 March 2011
              Officer:               Director of Finance
Application
To present the investment portfolio as at 31 March 2011 for Council consideration.
Background

Comparison of Council’s investments with previous year:

                                31 March 2011                            31 March 2010
                                        Average                               Average
                          $              Rate        %             $           Rate        %
                                          %                                     %
General             31,886,011           5.70      91.49%      30,097,842        4.84    90.20
Trust                    3,415,721       6.14       8.51%       3,269,811        5.17     9.80
    Total          $35,301,732                    100.00%     $33,367,653                100.00%



Council’s investments are currently placed with financial institutions as follows :
                                            Amount Invested
                     Banks                                             % Invested
                                                  $
               Westpac                        9,945,349                 28.17%
               Bankwest                       9,442,583                 26.75%
               ANZ Bank                       6,852,640                 19.41%
               NAB                            6,744,780                 19.11%
               Bendigo Bank                   2,316,380                  6.56%
                 Total                      $35,301,732                100.00%




                                                  Page 165
ORDINARY COUNCIL MEETING AGENDA      19 APRIL 2011




                          Page 166
ORDINARY COUNCIL MEETING AGENDA      19 APRIL 2011




                          Page 167
ORDINARY COUNCIL MEETING AGENDA                                                                                 19 APRIL 2011


                                INTEREST EARNINGS FOR YEAR 2010/2011

        Date:                                           31-Mar-11

                            MONTHLY PROGRESSIVE INTEREST EARNINGS

                                                                      Percentage of year elapsed:                    75.07


                                                                                                              Progressive %
        Month                                             Municipal             Reserve                To tal of Budget


        Jul-10                                             59,187                19,745              78 ,932      7.64
        A ug-10                                           114,089                38,890            152 ,979      14 .80
        S ep-10                                           231,523                56,490            288 ,013      27 .87
        O ct-10                                           317,439                74,757            392 ,196      37 .95
        Nov-10                                            407,864                92,769            500 ,633      48 .45
        Dec-10                                            518,599               110,397            628 ,996      60 .87
        Jan-11                                            608,643               129,032            737 ,675      71 .39
        Feb-11                                            695,496               145,050            840 ,546      81 .34
        Mar-11                                            744,103               162,519            906 ,622      87 .73
        A pr-11
        May-11
        Jun-11


        FULL YEAR BUDGET ESTIMATES

                                            Municipal                 Reserve             Total
        B UDGET   $                         $             708,374     $         325,000   $       1,033 ,374



Policy Implications
These investments have been apportioned as per the City’s Investment Policy, as follows :
“(b)    Counterparty credit framework (diversification) - the amount invested with any one *institution
        should not exceed the following percentages (restricted by the institution’s credit rating) so that
        single entity exposure is limited:
            * institution is defined as including wholly owned subsidiaries

                                                                                     Direct Investment
                             S&P                       S&P
                                                                                        Maximum
                       Long-Term Rating         Short-Term Rating
                                                                                             %
                             AAA                          A-1+                             45%
                              AA                          A-1                              35%
                              A                           A-2                              10%
                             BBB+                         A-2                              10%

Financial Implications
Nil.
Voting Requirements
Simple Majority Required.
Committee/Officer Recommendation to Council
That the report on the investment portfolio as at 31 March 2011 be received.
Moved:                                                    Seconded:




                                                  Page 168
ORDINARY COUNCIL MEETING AGENDA                                                  19 APRIL 2011


12.2.4        Donation - Fresh Start
              Applicant:      Fresh Start
              Officer:        Director of Finance
Application
To consider an application from Fresh Start Recovery Programme for financial assistance
towards its ongoing fundraising campaign.
Background
Fresh Start Recovery Programme has been helping families with addictions for more than 14
years, having treated over 7,000 patients since it was founded by Dr George O'Neil in 1996.
Last year almost 1,000 people were helped on their road to recovery from addiction to heroin,
alcohol and other drugs.

A unique therapy is used that stops patients craving drugs for six months or more, giving them
an excellent chance to return to a healthier, addiction-free life. There is an excellent success
rate with up to 90% of patients reporting no return to use in the period that the implant is active.

Earlier this year a storm took the roof off the organisation's rehabilitation centre in Northam
and a fire destroyed Go Medical's laboratory in Shenton Park where the naltrexone implants are
manufactured for Fresh Start. This had the direct result of reducing Fresh Start's treatment days
temporarily and prioritising opiate patients to preserve its stock of implants.

Research shows that 70% of people presenting for treatment for addiction will not return if
there is a two-week waiting period before treatment is made available. During this period they
are exposed to an increased risk of death or injury. Accordingly no one is refused treatment,
regardless of their financial ability or situation and the organisation's dedicated team of 60
employees and 70 volunteers enable it to maintain this commitment to treat people without a
waiting period.

Fresh Start Recovery Programme relies on donations from the public to provide this service and
this year its fundraising target is $1.2million. To date, only 40% of this has been achieved.
Comment
In May 2009, Council resolved to donate $1,000 to Fresh Start Recovery Programme.

Policy Implications
Nil.
Financial Implications
The Donations allocation of $45,000 in the 2010/2011 Budget has a balance remaining of
$2,802.60.




                                             Page 169
ORDINARY COUNCIL MEETING AGENDA                                      19 APRIL 2011


Voting Requirements
Simple Majority Required.
Committee/Officer Recommendation to Council
That Council grants a donation of $200 towards the ongoing fundraising campaign of the
Fresh Start Recovery Programme to enable the continuation of the treatment and
rehabilitation of sufferers of addiction.
Moved:                                    Seconded:




                                      Page 170
ORDINARY COUNCIL MEETING AGENDA                                              19 APRIL 2011


12.2.5        Donation - Bryn Nightingale - Gridiron World Cup, Austria
              Applicant:     Bryn Nightingale
              Officer:       Director of Finance
Application
To consider an application for financial assistance that has been received from Bryn
Nightingale who has been selected to represent Australia at the Gridiron World Cup being held
in Austria in July 2011.
Background
Bryn Nightingale is 29 years of age and a resident of the City. He is employed as a Career
Firefighter and has provided service to the community for just under 5 years.

He has been selected to represent Australia at the Gridiron World Cup being held in Austria
from 8 to 16 July 2011. Prior to the tournament he will be undertaking a training camp based at
the Australian Institute of Sport in Canberra.

The tournament includes countries such as the USA, Mexico and Germany.

The approximate cost of Bryn’s trip is $6,200 including flights, accommodation, transfers,
meals, equipment, etc. and the applicant would be grateful for any financial assistance Council
could give in this regard.
Comment
Bryn Nightingale has not sought financial assistance from Council in the past.
Policy Implications
Nil.
Financial Implications
The Donations allocation of $45,000 in the 2010/2011 Budget has a balance remaining of
$2,802.60.
Voting Requirements
Simple Majority Required.
Committee/Officer Recommendation to Council
That Council grants a donation of $200 to Bryn Nightingale, a resident of the City,
towards the expenses he will incur in travelling to Austria to represent Australia at the
Gridiron World Cup being held from 8 to 16 July 2011.
Moved:                                         Seconded:




                                           Page 171
ORDINARY COUNCIL MEETING AGENDA                                              19 APRIL 2011


12.2.6        Appointment of Member to COB Child Care Centre Management Committee
              Officer:       Director of Finance
              Refer:         Item 9.5 : SCM : 19&21.10.09
Application
To consider the membership of the City of Bayswater Child Care Centre Management
Committee.
Background
In October 2009 the Council considered the appointment of Councillors to the City of
Bayswater Child Care Centre Management Committee and resolved that :
    "1.   In accordance with the Local Government Act 1995 Sections 2.28, 5.8 and 5.11,
          His Worship the Mayor, Cr Terry Kenyon, JP, the Deputy Mayor, Cr Barry
          McKenna, Cr Sally Palmer, Cr Sylvan Albert, Cr Mike Anderton, JP and
          Cr Graham Pittaway be appointed to the Child Care Association Management
          Committee for the term 19 October 2009 to 15 October 2011."

The Constitution of the City of Bayswater Child Care Centre Association (Inc) states :
    9.1   The Management Committee shall consist of the following:
          9.1.1 Four (4) Councillors of the City of Bayswater (one Councillor
                representing each Child Care Centre).

          9.1.2 Four (4) Chairpersons or Vice-Chairpersons of the Parents’ Advisory
                Committees.

          9.1.3 One (1) Chairperson elected to represent the Out-of-School Child Care
                Centre.

    9.3   Election and Powers of Management Committee:

          9.3.1 All Management Committee members shall be confirmed at the Annual
                General Meeting. They shall serve for a period of one (1) year and shall
                retire at the Annual General Meeting next following but shall be eligible
                for re-election.

          9.3.2 The Committee shall meet as often as may be required to conduct the
                business of the Committee and in any event, not less than six (6) times
                each calendar year.”

          9.3.3 The quorum for a Committee Meeting shall be four (4) members.”

At the Annual General Meeting of the City of Bayswater Child Care Centre Association (Inc)
held on 29 November 2010, considerable discussion took place on the membership of the
Management Committee.




                                           Page 172
ORDINARY COUNCIL MEETING AGENDA                                               19 APRIL 2011

Four (4) of the six (6) members that were elected by Council to the City of Bayswater Child
Care Centre Management Committee were nominated for the Committee. During the Annual
General Meeting of the City of Bayswater Child Care Centre Association (Inc), one of the
nominees (Cr Barry McKenna) withdrew his nomination and Cr Marlene Robinson was then
nominated and elected to replace Cr McKenna with the following resolution :
    "a)   The following members constitute the Management Committee for the ensuing
          year :
          1.     Mr T Kenyon ( Councillor)
          2.     Ms S Palmer (Councillor)
          3.     Mr G Pittaway (Councillor)
          4.     Mrs M Robinson (Councillor)
          5.     Ms N Marom (Chairperson) Parent's Advisory Committee - Noranda Child
                 Care Centre
          6.     Miss H Lethlean (Chairperson) Parent's Advisory Committee - Salisbury
                 Child Care Centre
          7.     Mr R Henderson (Chairperson) Parent's Advisory Committee -Silverwood
                 Child Care Centre
          8.     The position of Chairperson representing Occasional and Out-of-School
                 Care (Vacant)
     b)   Any other Councillors may deputise on the Management Committee when
          required."

At the first Management Committee meeting (held on 21 February 2011) following the Annual
General Meeting considerable discussion took place on the process in relation to Councillor
representation on the Management Committee and whether these should be from Council or the
City of Bayswater Child Care Centre Association, and many options were put forward.

The current provision of Clause 9.1 in the Constitution is what seems to be causing the issue.

The Association needs to clarify the application of Clause 9.1 of the Constitution as to whether
its intent is for Councillors or Board Members to be on the City of Bayswater Child Care
Centre Management Committee.

It is the Officer's understanding that past practice on this aspect has always been that the
Council nominates its candidates.

In order to resolve the matter the following is applicable :
•     Councillors on the Management Committee
If Councillors are to be nominated to the Management Committee rather than Board Members
this requires the Council to nominate councillors for consideration on the Management
Committee. Under this scenario, where Council chooses more Council representatives for
nomination to the Management Committee than allowed for in the Constitution of the
Association, the Management Committee/Board/Annual General Meeting would be required to
select from the Council nominees. Where one of those nominees declines the position, the
selection would be from the other Council representatives nominated.




                                             Page 173
ORDINARY COUNCIL MEETING AGENDA                                              19 APRIL 2011

Under this scenario the following options are available :
1.     Retain the current list nominated by Council at its meeting of 19 & 21 October 2009
       which would require the Management Committee to select a representative from the
       remaining Councillors on the list, i.e. Crs Anderton or Albert.
2.     Rescind the decision of Council of 19 & 21 October 2009 and replace with a total of four
       (4) Council representatives.
In this scenario only Council can substitute Councillor representatives who are recommended
for the Management Committee.

•      Board Members on the Management Committee
As the Board of the Child Care Centre Association is comprised of all City of Bayswater's
Councillors, if the expectation of Clause 9.1 of the Constitution is that the Board Members are
on the Management Committee then Council has no role in nominating which Board Members
are on the Management Committee. This aspect has led to some issues because there is a
legislative and statutory process difference depending on whether the intent of Clause 9.1 is
Councillors or Board Members.

If the intent of Clause 9.1 is to be Board Members then the Association should change its
Constitution to reflect it.

The Constitution should make it clear as to what is required and therefore if the Constitution
was to change, the Board decision would stand.

Summary
It is the Officer's understanding that past practice on this aspect has always been that the
Council nominates its candidates, which means the following is available to Council :
1.     Retain the current list nominated by Council at its meeting of 19 & 21 October 2009
       which would require the Management Committee to select a representative from the
       remaining Councillors on the list, i.e. Crs Anderton or Albert.
2.     Rescind the decision of Council of 19 & 21 October 2009 and replace with a total of four
       (4) Council representatives.
This matter relates to the separate roles of Councillors and Board Members when related to the
Child Care Centre Association and its Constitution.
Policy Implications
Nil.
Financial Implications
Nil.




                                           Page 174
ORDINARY COUNCIL MEETING AGENDA                                             19 APRIL 2011


Voting Requirements
Option One:
Simple Majority Required.

Option Two:
ABSOLUTE MAJORITY REQUIRED.

Officer's Recommendation
Option 1:
That the Council nominee to the City of Bayswater Child Care Centre Association Management
Committee be Cr Michael Anderton, JP or Cr Sylvan Albert.
Option 2:
1.     That Council consider the revocation of the resolution of Item 9.5 at the Special
       Meeting of Council held on 19 & 21 October 2009 in relation to the appointment of the
       Child Care Centre Association Management Committee for the term 19 October 2009 to
       15 October 2011.
Moved:                                     Seconded:
                                           Seconded:
                                           Seconded:
2.          In accordance with the Local Government Act 1995 Sections 2.28, 5.8 and 5.11 :
      1.      ___________________________
       2.     ___________________________
       3.     ___________________________
       4.     ___________________________
be appointed to the Child Care Centre Association Management Committee for the remainder
of the term to 15 October 2011.

At the Technical Services & Finance and Personnel Committee Meeting:
Committee Discussion
The Committee changed the officer's recommendation as it was felt that a deputy should be
nominated to attend future meetings when required.




                                          Page 175
ORDINARY COUNCIL MEETING AGENDA                                         19 APRIL 2011


Committee Recommendation to Council
That:
Option 2:
1.   Council consider the revocation of the resolution of Item 9.5 at the Special Meeting
     of Council held on 19 & 21 October 2009 in relation to the appointment of the Child
     Care    Centre     Association    Management       Committee       for   the   term
     19 October 2009 to 15 October 2011.
Moved:                                     Seconded:
                                           Seconded:
                                           Seconded:
2.   In accordance with the Local Government Act 1995 Sections 2.28, 5.8 and 5.11 :
     1.     Cr Terry Kenyon, JP
     2.     Cr Sally Palmer
     3.     Cr Graham Pittaway
     4.     Cr Marlene Robinson
     be appointed to the Child Care Centre Association Management Committee for the
     remainder of the term to 15 October 2011 with Cr Mike Anderton, JP and
     Cr Sylvan Albert being nominated as deputies.
Moved:                                     Seconded:




                                       Page 176
ORDINARY COUNCIL MEETING AGENDA                                             19 APRIL 2011


13            REPORTS OF MANAGEMENT/ADVISORY COMMITTEES

13.1          Heritage Development Advisory Committee

13.1.1        Proposed Single Storey Single House
              Location:      Lot. 30, No. 81 Crawford Road, Maylands
              Attachments:   No. 1 - Location Plan and Site Photo
                             No. 2 - Detailed Plans
              File No:       DA10-0831
              Applicant:     Gemmill Homes
              Owner:         Chris Le Messurier
              Officer:       Director of Planning and Development Services
Application
MRS Form 1 dated 15 November 2010 and revised plans dated 1 February 2011 have been
received for a proposed single storey single house at Lot 30, No. 81 Crawford Road,
Maylands. Council consideration is required as the site is located within Character Protection
Area No. 1 – Maylands North (CPA 1).
Background

Town Planning Scheme No. 24 Zoning:          Medium and High Density Residential - R40
Use Class:                                   Single House - ‘P’
Lot Area:                                    510m²
Existing Land Use:                           Single House
Surrounding Land Use:                        Residential
Size/Nature of Proposed Development:         Single Storey Single House

     SCHEME PROVISIONS                      REQUIRED                   PROVIDED
Setbacks      Front                        2.0m minimum               3.9m minimum
                                            4.0m average               4.0m average
                     Side (SE)                  0.0m                       0.0m
                     Side (NW)                  1.0m                      1.25m
                     Rear (NE)                  1.5m                      12.5m
Open Space                                      45%                       57.5%
Parking                                        2 bays                     2 bays
The site is currently occupied by a circa 1920's two (2) bedroom brick and iron single storey
single house. The existing house is not included on the City's Municipal Heritage Inventory.
The property is currently being advertised for sale.

 SOUTH EAST PARAPET/BOUNDARY                         REQUIRED              PROVIDED
      WALL ACCEPTABLE
   DEVELOPMENT STANDARDS
 Maximum Wall Height                                    3.5m                   2.7m

                                          Page 177
ORDINARY COUNCIL MEETING AGENDA                                                19 APRIL 2011


 Maximum Average Wall Height                              3.0m                    2.75m
 Maximum Wall Length                                     26.8m                    6.1m

Comment
Compliance with the Scheme and R Codes Requirements
Assessment of the application indicates that the proposed development complies with the
acceptable development provisions of the City’s Town Planning Scheme No. 24 (TPS 24) and
policies and Residential Design Codes (R Codes).
The City wrote to the applicant on 16 December 2010 and advised them to make alterations to
the proposed single house in order to demonstrate a greater degree of adherence to the CPA 1
guidelines. The applicant responded by providing a greater degree of vertical emphasis in the
openings to the front of the dwelling and by adding vertical timber pickets to the proposed front
boundary fence. The applicant did not wish to alter the setback of the garage

Character Protection Area
The subject property is located within Character Protection Area No. 1 – Maylands North. CPA
1 guidelines are intended to assist owners and developers with the design of alterations,
additions or development in areas assessed as having particular heritage significance. The
guidelines are intended to ensure that development is ‘sympathetic to the local historic
character’. An assessment of the application against each element of the CPA guidelines is
provided below.

Plan Form
Whilst the form of the proposed single house is contemporary, it is not considered that this is to
the detriment of the area, particularly as the applicant has incorporated design elements from
the CPA 1 guidelines into the proposal. The house as seen from the street reads as having
dominant verandah and courtyard elements. As the verandah is integrated under the main roof it
is considered to form the substantial alignment of the dwelling. The proposed double garage is
setback 0.8m behind the alignment of the verandah. It is noted that contemporary dwellings in a
similar style have been constructed at nearby locations along Crawford Road.

Walls
The walls of the dwelling will be constructed of red bricks with lime mortar joints and is
considered to comply with the intent of the CPA 1 guidelines.

Roof Form
The design indicates a colorbond roof with a proposed roof pitch of 25 degrees. Whilst the CPA
1 guidelines indicate that a steeper roof pitch of 30 degrees is desirable they also indicate that
roof forms may be acceptable if they are consistent with neighbouring dwellings. It is noted
that there are a number of similar contemporary dwellings located nearby along Crawford
Road. As such, it is considered that in this instance the proposed roof pitch would not unduly
detract from the character of the streetscape. The gable end treatment at the top of the roof is
considered to be consistent with the CPA 1 guidelines.

Openings
The openings at the front of the single house have a predominantly vertical emphasis. The
applicant has indicated French style doors on the opening to the courtyard. The proposed
openings are considered to be consistent with the CPA 1 guidelines.


                                            Page 178
ORDINARY COUNCIL MEETING AGENDA                                               19 APRIL 2011

Garages
The CPA 1 guidelines state that double garages are not generally supported within the street
setback area. The proposed double garage is to be setback at 4.5 metres and is not located
within the street setback area, which under an R40 zoning is 4.0 metres. The verandah is
considered to form the substantial dwelling alignment as it is integrated under the main roof.
The proposed double garage is to be setback 0.8m behind the alignment of the verandah. This is
considered to assist in ameliorating the impact of the proposed garage, making it less dominant.
The garage is not considered to detract from the amenity of the streetscape or the presentation
of the dwelling. This element is considered to be consistent with the CPA 1 guidelines.

Fencing
The proposal indicates a front boundary fence with a solid height to 0.5m and brick piers to a
height of 1.8. The infill portions of the fence are proposed to be vertical white timber pickets.
This treatment is considered to be in accordance with the CPA 1 guidelines and is considered to
be acceptable.
As per the above CPA 1 assessment, the proposal is considered to be sympathetic to the
character of the area. The proposal is not considered to unduly affect the character qualities of
the area.
Summary
The application complies with the City’s Town Planning Scheme No. 24 and policies, and the
acceptable development and performance criteria of the R Codes. With respect to the CPA 1
guidelines, the proposal is considered to meet with the elements described, and will not unduly
impact on the Crawford Road streetscape and character of the area. Given the above, the
proposed single storey single house is recommended for approval, subject to standard
conditions.
Voting Requirements
Simple Majority Required.
Committee/Officer Recommendation
That planning approval be granted for proposed single storey single house at
Lot 30, No. 81 Crawford Road, Maylands in accordance with the application dated
15 November 2010 and plans dated 1 February 2011, subject to the following planning
conditions:
1.   This approval is valid for a period of two (2) years from the date of this letter. If the
     development/use, the subject of this approval, is not SUBSTANTIALLY
     COMMENCED within two (2) years, the approval shall lapse and be of no further
     effect. Where an approval has lapsed, no development/use shall be carried out
     without the further approval of the City having first been sought and obtained.
2.   The development shall be carried out only in accordance with the terms of the
     application as approved herein, and any approved plan.
3.   The development complying with any details marked in red on the approved plans.
4.   In accordance with the Local Government (Miscellaneous Provisions) Act 1960 and
     Building Regulations 1989, a building licence must be obtained prior to the
     commencement of any building works.




                                           Page 179
ORDINARY COUNCIL MEETING AGENDA                                           19 APRIL 2011

5.    This approval does not authorise any interference with dividing fences, nor entry onto
      neighbouring land. Accordingly, should you wish to remove or replace any portion of a
      dividing fence, or enter onto neighbouring land, you must first come to a satisfactory
      arrangement with the adjoining property owner. Please refer to the Dividing Fences
      Act 1961.
6.    The approved boundary/parapet wall and footings abutting the southeast boundary
      must be constructed wholly within the subject allotment. The external surfaces of the
      boundary/parapet wall shall be finished to a professional standard to complement the
      dwelling on the adjoining lot, to the satisfaction of the City of Bayswater.
7.    On completion of construction, all excess articles, equipment, rubbish and materials
      being removed from the site and the site left in an orderly and tidy condition.
8.    The applicant is to make arrangements to the satisfaction of the Water Corporation
      for the provision of reticulated sewerage to all lots/units within the
      subdivision/development. Where the Water Corporation reticulated sewer is not
      available the premises are to be connected to an approved wastewater treatment
      system which complies with the requirements of the Treatment of Sewage and Disposal
      of Effluent and Liquid Waste Regulations and the Government Sewerage Policy Perth
      Metropolitan Region.
9.    Any existing septic system is to be decommissioned to the satisfaction of the City of
      Bayswater and in accordance with the Treatment of Sewage and Disposal of Effluent
      and Liquid Waste Amendment Regulations (No.2) 1997.
10.   All vehicle crossings being upgraded, designed and constructed to the satisfaction of
      the City of Bayswater. Payment for the crossover is required prior to the issue of a
      building licence.
11.   The existing and/or proposed driveways being constructed with brick paving or
      concrete to the satisfaction of the City of Bayswater.
Moved:                                       Seconded:




                                         Page 180
ORDINARY COUNCIL MEETING AGENDA                                                 19 APRIL 2011


13.1.2        Heritage Grants Update
              Officer:              Director of Planning and Development Services
Application
To provide an update to Council on the Heritage Incentive Scheme prior to the consideration of
the 2011-12 Budget.
Background
Council adopted the Heritage Fund Policy (TP-P 6.3) at its Ordinary Meeting held on
24 October 2006. The policy offers funding for residential and non-residential properties up to
the value of $4,000 per property, but not exceeding 50 percent of the total cost of the approved
works (excluding GST).
Comment
The City’s 2010/2011 Budget allocated $60,000 for the Heritage Incentive Scheme and a total
of $36,150 remains unallocated. The detailed funding allocated and spent is as follows:

                      Location                          Council       Amount        Amount
                                                       Approval       Allocated      Paid
                                                       Granted
Funding to be paid for approvals in 2009/10
• No. 160 Whatley Crescent, Maylands*                OCM 8.12.09        *$3,465          -
• No. 76 Guildford Road, Mount Lawley*               OCM 23.03.10       *$4,000          -
• No. 112 Coode Street, Maylands*                    OCM 25.05.10       *$3,305          -
No. 140 Eighth Avenue, Maylands                      OCM 27.07.10         -             $4,000
No. 6 Hamilton Street, Bayswater                     OCM 24.08.10         -             $3,680
Unit 5, No. 89 Whatley Crescent, Bayswater            OCM 1.02.11         -             $1,300
No. 17 View Street, Maylands                         OCM 29.03.11        $1,200          -
No. 35 Eighth Avenue, Maylands**                     OCM: 14.12.10       $2,900          -
(further information requested OCM 14.12.10)
Funding Allocated But Not Paid                             -            $14,870          -
Funding Paid to Applicants                                 -              -             $8,980
REMAINING FUNDS                                                               $36,150

*-  Reminder letters have been sent. If no response is received, the heritage grant approval
    will be cancelled.
**- This application was approved by Council at its Ordinary Meeting on 14 December 2010,
    subject to photographic evidence being submitted by the applicant. Despite extensive
    research by the applicant, no photographs of the original doors were able to be found.




                                                Page 181
ORDINARY COUNCIL MEETING AGENDA                                               19 APRIL 2011


The City has taken the following steps to reconcile and promote the 2010-11 Heritage Incentive
Scheme:

1.   Three (3) heritage grant applications approved in the 2009-10 financial year are
     outstanding. Reminder letters were sent to the applicants on 23 March 2011 notifying
     them that they had 14 days to contact the City and advise of the status of the works, or the
     grant would be cancelled.

     The strata manager of No. 76 Guildford Road, Mount Lawley has verbally advised that
     the approved painting could not be completed as further works are first required to be
     completed. It is anticipated that the strata manager will soon be lodging a formal request
     to cancel the previous heritage grant approval for repainting and lodge a new heritage
     grant request with the City to assist with the repair of an external staircase.
     The applicant at No. 112 Coode Street has advised that there were issues with the
     appointed contractor completing the approved external renovations to a satisfactory
     standard. The applicant has advised that the approved works will be completed within the
     12 month period specified in the heritage grant policy.
     The City has not had response from the landowner of No. 160 Whatley Crescent
     Maylands to date.

2.   The City has publicly advertised seeking further heritage grant applications via the
     following methods:
     (a)   Articles in the "City of Bayswater - News in Brief" page in the Eastern Reporter on
           22 March 2011 and 29 March 2011;
     (b)   A newspaper advertisement in the Eastern Reporter on 22 March 2011;
     (c)   Press releases sent to local newspapers; and
     (d)   Information on the City's website.
     It is expected that the public advertising will generate further interest in the Heritage
     Incentive Scheme and it is anticipated that further heritage grant applications will be
     lodged prior to 30 June 2011.

3.   In relation to the outstanding heritage grant at Lot 300, No. 35 Eighth Avenue, Maylands,
     Council resolved in part the following at its Ordinary Meeting held on 14 December
     2010:

     "Council approve the allocation of $2,900 from the 2010-11 Heritage Incentive Scheme
     for the proposed conservation and painting works to the heritage listed building at Lot
     300, No. 35 Eighth Avenue, Maylands, subject to:

     a)    The applicant to demonstrate that the style of the proposed doors is reflective of the
           construction era of the building to the satisfaction of the City. This is to be
           supported by research with the Heritage Council of WA, National Trust and/or
           Battye Library".




                                           Page 182
ORDINARY COUNCIL MEETING AGENDA                                              19 APRIL 2011


The applicant has advised that further research has been undertaken as requested by Council,
however no information was available on the specific original door styles on the subject site.
Notwithstanding, the applicant has indicated that they would support doors being installed that
reflect the construction era of the building and that information is available on suitable door
styles at other churches and public buildings. The City considers the sufficient information has
been provided to allow the release of the approved heritage grant funding for No. 35 Eighth
Avenue, Maylands.
Summary
The City’s 2010-11 Budget allocated $60,000 for the Heritage Incentive Scheme and a total of
$36,150 currently remains unallocated. The City has sent reminder letters to landowners that
have received heritage grants that remain outstanding from the 2009-10 financial year. The
Heritage Incentive Scheme has also been further publicly advertised, which should generate
further heritage grant applications prior to 30 June 2011.
Financial Implications
Nil.
Policy Implications
Nil.
Voting Requirements
Simple Majority Required.
Officer's Recommendation
That Council note the information in this report on the update of the Heritage Incentive Scheme
for 2010-11.

At the Heritage Development Advisory Committee Meeting:
Committee Discussion
The Committee discussed the item and added a point 2 for Council to consider an allocation of
$60,000 for the Heritage Incentive Scheme for 2011-12 as part of the
2011-12 Budget process.

Committee Recommendation
That:
1.     Council note the information in this report on the update of the Heritage Incentive
       Scheme for 2010-11.
2.     An allocation of $60,000 for the Heritage Incentive Scheme for 2011-12 be
       considered by Council as part of the 2011-12 Budget process.
Moved:                                         Seconded:




                                           Page 183
ORDINARY COUNCIL MEETING AGENDA                                             19 APRIL 2011


13.2          Security Watch Advisory Committee

13.2.1        Police Crime Statistics – March 2011
              Officer:        Police Officers
Application
To receive the Verbal Police report for the month of March 2011.
Background
Crime statistics for the City of Bayswater are presented to the Advisory Committee on a
monthly basis. In addition, Officers in Charge of the Bayswater and Morley Police Stations
provide a verbal report on crime trends within the West Metropolitan Police Districts.
Comment
Verbal reports to be provided by Police Officers on activities during the month of
March 2011.
Policy Implication
Nil.
Financial Implications
Nil.
Voting Requirements
Simple Majority Required.
Officer's Recommendation
That the verbal Police reports by the Officers of the Bayswater and Morley Police stations for
the month of March 2011 be received.




                                           Page 184
ORDINARY COUNCIL MEETING AGENDA                                                  19 APRIL 2011


A the Security Watch Advisory Committee Meeting:

Committee Discussion

The Officer from the Bayswater Police Station provided a verbal report on behalf of the
Bayswater and Morley Police.
    Police Crime Statistics - March 2011                          Total
 Burglary and Commit Offence - Morley                     27 – Reduction of 15
 Burglary and Commit Offence - Noranda                      5 - Reduction of 4
 Burglary and Commit Offence - Bayswater                     45 – Reduction
             Steal Motor Vehicle -                                Total
 Morley                                                             9
 Noranda                                                            1
 Bayswater                                                         13

The Committee discussed a recent alleged letter box bombing which occurred the weekend of 2
April 2011. The Tactical Response Group investigated the incident and it was established that
excessive 'sparklers' were placed in the letter box.
The Committee discussed the officers recommendation and as the Police Officer from the
Morley Police Station was not present at the meeting to provide a verbal report. The
recommendation was changed as follows:
That the verbal Police report by the Officer of the Bayswater Police station for the month of
March 2011 be received.

Committee Recommendation to Council
That the verbal Police report by the Officer of the Bayswater Police station for the month
of March 2011 be received.
Moved:                                         Seconded:




                                           Page 185
ORDINARY COUNCIL MEETING AGENDA                                              19 APRIL 2011


13.2.2     Security Watch Status Report – March 2011
           Attachment:       1. Security Watch Management Report – March 2011
           Officer:          Director Administration and Community Services
Application
To consider the status report on the Security Watch Services Statistics for the month of March
2011 and make recommendations to Council based on the information provided.
Background
Security Watch Services Statistics for the City of Bayswater are presented to the Advisory
Committee on a monthly basis. Statistics are summarised from the official incident reports and
presented as a graphical representation with any relevant information that explains variation to
the expected outcomes.

Staff register Action Requests against categories that were developed when the City of
Bayswater Security Watch Services were introduced. Graffiti has been added to the report as it
reflects the number of graffiti incidents reported by security officers.
Comment
Security Watch Action Requests

City of Bayswater Security Watch investigated 715 security related action requests throughout
March 2011.

For the current financial year to date the City of Bayswater Security Watch Service has dealt
with a total 5631 Action Requests, an increase of 3668 for same period last year. Of these
Action Requests 2668 were as a result of Graffiti reports to Technical Services.

The year to date increase in Security Watch action requests other than graffiti is 1000.
Criminal Damage (Graffiti) is removed by the City of Bayswater from property within the City
of Bayswater.

The City of Bayswater received 325 Action Requests for Criminal Damage throughout March.
Damage reports are 11% higher than the 5 year average for the month of March2011 however
the City of performing very well as Criminal damage is 69% lower for the same period last
year. The average reduction in Criminal Damage is 14% for the current financial year.

The Security Watch Management Report is (attached).
Policy Implications
Nil.




                                           Page 186
ORDINARY COUNCIL MEETING AGENDA                                            19 APRIL 2011


Financial Implications
Nil.
Voting Requirements
Simple Majority Required.
At the Security Watch Advisory Committee Meeting:
Committee Discussion
A sporting venue located in Bayswater has been burgled on several occasions. Security
Officers were in attendance and viewed several persons leaving the location, however were not
able to arrest. The Office of Crime Prevention have provided CCTV camera's that will be
installed at the reserve.

Recent security patrols of Crimea Reserve during March 2011 resulted in one (1) infringement
being issued for the illegal dumping of rubbish near donation bins in the area. Rangers are
waiting for Department of Transport vehicle owner information prior to issuing another
infringement notice for littering after evidence was collected.
Committee/Officer Recommendation to Council
That the Security Watch Services Report for the month of March 2011 be received.
Moved:                                       Seconded:




                                         Page 187
ORDINARY COUNCIL MEETING AGENDA                                               19 APRIL 2011


13.2.3         Security Risk Assessment - Halliday Park
               Officer:        Director Administration and Community Services
Application
To provide an update on the proposed Security Watch Advisory Committee review of Halliday
Park security issues and anti-social behaviour.
Background
At the Council meeting held on 29March 2011, Council resolved that:

         "5.      Officers from the City of Bayswater and the Security Watch Advisory
                  Committee, including local Police, conduct a Security Risk Audit at Halliday
                  Park to identify the anti-social issues in the area.
         6.       A further report detailing the results of the Security Risk Audit Report to be
                  submitted to a future Security Watch Advisory Committee meeting."
The security appraisal process will be followed to identify risks associated with the use of
Halliday Park and identify possible ways to treat those risks for further consideration.
Comment
The security risk audit will be carried out at Halliday Park starting at 9:00pm on Thursday, 14
April 2011.

All Security Watch Advisory Committee members have been invited to participate in the audit.
Policy Implications
Nil.
Financial Implications
Nil.
Voting Requirements
Simple Majority Required.
At the Security Watch Advisory Committee Meeting:
Committee Discussion
Upon completion of the Security Risk Assessment of Halliday Park scheduled for
14 April 2011, the findings will be reported back to the Security Watch Advisory Committee at
its next meeting.
Committee/Officer Recommendation to Council
That the Security Risk Assessment - Halliday Park report be received.
Moved:                                           Seconded:




                                             Page 188
ORDINARY COUNCIL MEETING AGENDA                                                       19 APRIL 2011


13.2.4            Graffiti Status Report – February 2011
                  Officer:                    Director Technical Services
Application
To receive the in-house Graffiti Programme report for February 2011.
Background
Council at its Ordinary Meeting of 26 August 2003 resolved that the Director of Technical
Services be authorised to undertake the City’s graffiti removal programme utilising in-house
resources. The in-house Graffiti Programme finally commenced at the beginning of October
2004 and a monthly report was presented to the Security Watch Committee detailing the
reporting and removal of the graffiti.
In consideration of the continual growth of the programme also incorporating political, social
and educational components, as well as the importance of removing the graffiti vandalism at
the earliest juncture, the Senior Management Group considered it appropriate that the Security
Watch (reporting) element stay in that forum and the balance of the programme be transferred
onto the Technical Services Agenda. It is also recommended that the minutes of this report
then be included in the Security Watch Agenda as information only.
The Graffiti Programme Status Monthly Report will include details on the following:

        1.        Monthly Graffiti Removal
        2.        Trends in Graffiti Vandalism Targets
        3.        Current Graffiti Issues.
Comment
Between 1 February and 28 February 2011, a period of approximately four weeks, 307 works
requests for graffiti removal have been actioned.

                                                    SEPT     OCT      NOV    DEC    JAN    FEB
                 GRAFFITI
                                                    2010     2010     2010   2010   2011   2011
 Commercial Properties Removed                       69       36       62     46     48     54
 (fences and shopfronts on boundary)

 Residential Properties Removed                      61       51       67     58     37     46
 (fences)
 Public Utilities Removed                            96       71      134     74     27     98
 (bus stops, power poles)
 Public Utilities Not Removed
 (inside fenced areas, path on Railway               0        0        0      0      0       0
 property - WAWA etc)

 City of Bayswater Removed                           96      136      135    111    102     109
 (buildings, fences, street furniture, bus stops)

                   TOTAL                            322      294      398    289    214     307




                                                           Page 189
ORDINARY COUNCIL MEETING AGENDA                                              19 APRIL 2011

Trends

This month there has been an increase in graffiti vandalism (30% on the previous month).



                    Comparison of Graffiti Reports
                            February (%)
                                                                   Commercial
                                                                   Properties
                                        17.6%
                                                                   Removed
                                                                   Residential
         35.5%                                                     Properties
                                                                   Removed
                                                  15.0%            Public Utilities
                                                                   Removed

                                                                   Public Utilities
           0.0%                                                    Inaccessable
                                31.9%
                                                                   City of
                                                                   Bayswater
                                                                   Removed

City of Bayswater infrastructure (35.5%) and public utilities (31.9%) have dominated the
targets for graffiti vandals in the month of February, commercial properties (17.6%) were next
worst hit, followed by residential properties (15.0%) with no public utilities inaccessible.

In February 2011, City of Bayswater staff cleaned graffiti off 98 public utility infrastructures
which was an increase (71 events) on the previous month. The breakdown was as follows:

                  Main Roads WA                       55
                  Western Power                       65
                  Telstra                             7
                  Westrail                             1
                  TOTAL                               98




                                           Page 190
ORDINARY COUNCIL MEETING AGENDA                                                  19 APRIL 2011


Policy Implications
Council’s Policy EG-P09 Graffiti Vandalism provides the direction for Council’s campaign
against the graffiti vandals. It includes many strategies to contain the graffiti vandal’s activities
from educational programmes to cleaning crews to providing a cash reward for information
which leads to a successful prosecution.
Financial Implications
The cost of the graffiti removal service in the past seven years and including this year to date is
as follows:

  Budget Year               Budget                Expenditure            Percentage Spent
   2003/2004               $138,000               $ 138,000                   100%
   2004/2005               $100,000               $ 78,278                     78%
   2005/2006               $ 80,000               $ 99,307                    124%
   2006/2007               $103,000               $ 137,940                   134%
   2007/2008               $150,000               $ 165,723                   110%
   2008/2009               $160,000               $ 160,641                   100%
   2009/2010               $170,000               $ 169,827                   100%
   2010/2011               $160,000               $ 93,117                     58%

There have been 2,550 incidents of removed graffiti in 2010/2011 and the expenditure
correlates to $37.00 per incident of graffiti removal. The cost per incident has remained below
$40.00.
Voting Requirements
Simple Majority Required.
At the Security Watch Advisory Committee Meeting:
Committee Discussion
Criminal Damage (Graffiti) is removed by the City of Bayswater from property within the City
of Bayswater.

The City of Bayswater received 325 Action Requests for Criminal Damage throughout March.
Damage reports are 11% higher than the 5 year average for the month of
March 2011 however the City of performing very well as Criminal damage is 69% lower for
the same period last year. The average reduction in Criminal Damage is 14% for the current
financial year.
Committee/Officer Recommendation to Council
That the Graffiti Programme Status Report for the period 1 February to
28 February 2011 be received.
Moved:                                           Seconded:




                                             Page 191
ORDINARY COUNCIL MEETING AGENDA                                             19 APRIL 2011


13.3          Roadwise Advisory Committee

13.3.1        Regional Blessing of the Roads Event 2011
              Attachments:    WALGA Brief
              Officer:        Galleria Office Coordinator
Application
To provide the Committee with a status update on the Regional Blessing of the Roads Event.
Background
The Blessing of the Roads 2011 Event will be held on Monday, 18 April 2011 at Percy Doyle
Reserve, Beddi Road, Duncraig commencing at 9.30am.

Invitations have been forwarded to invited guests with officers from the Cities of Joondalup,
Swan, Stirling and Bayswater all working on the final preparations for the day.

As advised last month, as part of the Blessing of the Roads event, each Council has called for
nominations for the Human Spirit Awards which is awarded to members of the community who
demonstrate a commitment to road safety by working together to save lives and reduce road
trauma in Western Australia. The award has recognised more than 170 groups and individuals
in the past 9 years.

At the RoadWise Advisory Committee Meeting held on 8 February 2011, the Committee
nominated fellow members to be on the judging panel and subsequently, at the Ordinary
Council Meeting of 22 February 2011, the Council resolved as follows;

       "3.    The following Members and the City of Bayswater RoadWise Support Officer be on
              the judging panel to select the City’s Human Spirit Award recipient for 2011;

              a)   Steven Page; and
              b)   Pat Lim."

Accordingly, the City of Bayswater's nominations closed on 25 March 2011. Two nominations
were received however, only one nomination was deemed valid as the second nomination was
received after the closing date. The nomination has been forwarded to WALGA to process.

As the upcoming Easter long weekend (22-26 April 2011) is fast approaching, the Regional
Blessing of the Roads Event 2011 will provide a great opportunity to provide the community
with awareness over this busy holiday period. Consequently, the WALGA has released the
attached Brief to assist Local Governments to coordinate the events and provide the
community with awareness, such as, slowing down, don't drink and drive, wear seatbelts,
ensure children are properly restrained and taking breaks to avoid fatigue when travelling, as
well as emphasising Police enforcement activities over the period.




                                           Page 192
ORDINARY COUNCIL MEETING AGENDA                                          19 APRIL 2011


Comment
The prospective Human Spirit Award recipients' names have been suppressed and will not be
released until the day of the Event.
Policy Implications
Nil.
Financial Implications
Nil.
Voting Requirements
Simple Majority Required.
Committee/Officer Recommendation to Council
That:
1.     The status update on the Regional Blessing of the Roads Event 2011 be noted.
2.     Council endorse the actions of the Human Spirit Award Judging Panel in
       forwarding the City of Bayswater's Human Spirit Award 2011 recipient nomination
       to the Western Australian Local Government Association (WALGA).
Moved:                                       Seconded:




                                         Page 193
ORDINARY COUNCIL MEETING AGENDA                                              19 APRIL 2011


13.3.2        WALGA Speed Enforcement Management Project
              Attachments:     Newspaper Articles
                               WALGA Media Release
                               Project Brief
              Officer:         Director of Technical Services
Application
To provide the Committee with an update in relation to the Speed Enforcement Management
Project being undertaken by the Western Australian Local Government Association (WALGA)
following recent media articles.
Background
At the August 2010 round of meetings, Members were advised of the WALGA commissioning
a project with the Curtin Monash Accident Research Centre into improved speed enforcement
options on local roads and the potential role(s) for Local Government in speed enforcement
management.

A workshop, to discuss the matter was held and three models were proposed as detailed below;

1.   Autonomous and Independent Enforcement by Local Government on Local Area
     Roads
     •        This option would require staffing and acquisition of equipment by Local
              Government;
     •        Legislation changes would need to be made to enable Local Government to receive
              funding from infringements to make program ‘cost neutral’;

2.   The Establishment of Local Area Partnerships between Local Government and
     Police
     •        Involves formal partnerships to jointly manage speed camera infrastructure and
              roadside mobile speed enforcement;
     •        Legislation changes would need to be made to enable Local Government to receive
              funding from infringements to make program ‘cost neutral’;

3.   Formalised Data Monitoring and Sharing to Enable Targeted Enforcement by
     Police Only
     •        This is basically what occurs informally now in Bayswater;

The City provided the following comments in relation to each of the proposals provided;

1.   Autonomous and Independent Enforcement by Local Government on Local Area
     Roads
     •        Potential for cost shifting to Local Government if funding arrangements change in
              the future;




                                            Page 194
ORDINARY COUNCIL MEETING AGENDA                                            19 APRIL 2011

     •     Potential for problems associated with enforcement being applied inconsistently
           across metropolitan Councils. Not as much of a problem for regional areas;
     •     Typically Local Government issues are on local roads with relatively low traffic
           numbers and they do not justify fixed infrastructure (cameras etc); and
     •     Staff attraction is already problematic in Local Government.

2.   The Establishment of Local Area Partnerships between Local Government and
     Police
     •     Potential for cost shifting to Local Government if funding arrangements change in
           the future;
     •     Potential for problems associated with enforcement being applied inconsistently
           across metropolitan Councils. Not as much of a problem for regional areas; and
     •     Staff attraction is already problematic in Local Government.

3.   Formalised Data Monitoring and Sharing to Enable Targeted Enforcement by
     Police Only
     •     Formalisation of system would be beneficial. Potential sharing of data on a ‘live’
           basis may be possible;
     •     Would allow a consistent approach for enforcement on all public roads rather than
           different systems for local and Main roads; and
     •     Formalised system needs to incorporate feedback to Local Government of
           enforcement undertaken. This will allow follow up surveys to gauge effectiveness
           of enforcement activities.

At the time, it appeared that there was limited support for Local Government accepting
responsibility for speed enforcement on local roads. An article and editorial in the ‘West
Australian’ on Wednesday, 30 March 2011, suggested otherwise, (refer Attachment 1) and
claimed that the WALGA supported Local Governments to independently operate and
administer speed cameras.

Consequently, WALGA’s President, has advised that this is not the case and issued a media
release for the purpose of clarification (refer Attachment 2).
Comment
Through the workshop process, it was identified that the model by which Local Government
would operate and administer speed cameras independently of the Police (Model 1), was
rejected and is not being pursued any further.




                                          Page 195
ORDINARY COUNCIL MEETING AGENDA                                               19 APRIL 2011


The other two models received some support and consequently, the WALGA are in the process
of finalising a survey, to resurvey Local Governments on their preferred model which are;

       •   Model 2:      Partnership between WA Police and Local Government for outsourcing
                         camera based speed enforcement whereby Local Government staff use
                         visible, automated camera enforcement on lower volume, lower speed
                         local roads where speeding is a problem; and

       •   Model 3:      Partnership for Local Government to gather and supply local area
                         traffic data to WA Police to inform the strategic deployment of camera
                         and non-camera resources to problem roads.

The survey to Local Governments and key stakeholders regarding the two models is anticipated
to be distributed to Local Governments in early April 2011. The project is anticipated to be
completed by 31 May 2011. A project brief is enclosed as Attachment 3.
Policy Implications
Nil.
Financial Implications
At this stage, there are no financial implications to the City however, consideration may need to
be given to the impacts of implementing this initiative once further survey recommendations
are released.
Voting Requirements
Simple Majority Required.
Committee/Officer Recommendation to Council
That the Western Australian Local Government Association’s (WALGA) Speed
Enforcement Management Project report update be received.
Moved:                                         Seconded:




                                           Page 196
ORDINARY COUNCIL MEETING AGENDA                                               19 APRIL 2011


13.3.3        Report from City of Bayswater RoadWise Support Officer
              Officer:         Galleria Office Coordinator
Application
To advise the Committee of proposed promotional activities and staff development undertaken
in relation to road safety.
Background
The following activities have been undertaken and are proposed;

Activities Undertaken 2010/2011
     •        Autumn River Festival Display “Belt Up and Drink Drive” with crashed car
              display;
     •        Display at the Early Settlers Luncheon;
     •        Attended the Road Safety Forum and Awards 2010;
     •        Attended meetings at Hillcrest Primary and Morley Primary Schools to discuss a
              proposed Road Safety Program;
     •        Child restraint window display – Galleria Information Office;
     •        2010 White Ribbons for Road Safety Campaign – 21 November 2010 to
              3 January 2011;
              o      Ribbons were available from the Galleria Information Office, Libraries and
                     Civic Centre; and
     •        Crash Car Trailer displayed at the following locations;
              o      January 2011
                           Corner of Morley Drive East and Beechboro Road North, Morley; and
                           City of Bayswater Civic Centre lawn.
     •         “Please Slow Down Consider Our Kids” bin stickers window display – Galleria
              Information Office has once again been undertaken and drawn much attention,
              resulting in many stickers being provided to residents.

Activities Proposed
     •        Meeting with officers from the Constable Care programme to discuss other funding
              options to provide a 3-year Road Safety Program for Local Primary Schools.
              WALGA have advised that as there are free resources to implement such a
              programme, the potential for the submission to receive WALGA RoadWise funding
              is minimal.

     •        3 April 2011- Towards Zero Trailer for Autumn River Festival from 10:00am -
              4:00pm at Riverside Gardens, Bayswater. The trailer will be on display next to the
              City of Bayswater tent.
              The community can get involved on the day by either selecting to play a game or
              watching a DVD on Road Safety Council advertisements.
              The City's Galleria Support Officer will be managing the trailer on the day.




                                            Page 197
ORDINARY COUNCIL MEETING AGENDA                                          19 APRIL 2011

           Regional Blessing of the Roads Event to be held on Monday, 18 April 2011 at the
           Percy Doyle Reserve, Beddi Road, Duncraig; and

       •   Crash Car Trailer for street festival.
Policy Implications
Nil.
Financial Implications
Nil.
Voting Requirements
Simple Majority Required.
At the Roadwise Advisory Committee Meeting:

Committee Discussion
The Committee discussed the Autumn River Festival Event and believed that for next year;
*    A roster should be drawn up to allow Committee Members to play a more active role in
     the event and provide additional assistance;
*    Police Media should be checked regarding additional material for the RoadWise Crash
     Trailer;
*    Promote Traffic Warden Program for Police; and
*    To consider a further grant for Bin Stickers to distribute at the Event.
Committee/Officer Recommendation to Council
That the report from the City of Bayswater RoadWise Support Officer be noted.
Moved:                                          Seconded:




                                            Page 198
ORDINARY COUNCIL MEETING AGENDA                                           19 APRIL 2011


13.3.4        WALGA RoadWise Report
              Attachments:   WALGA RoadWise Officer Report - March 2011
                             WALGA RoadWise Officer Report - April 2011
                             Safe System News - February 2011
                             Austroads Newsletter - February 2011
              Officer:       WALGA RoadWise Officer
Application
For the Committee to consider the Western Australian Local Government Association's
(WALGA) RoadWise reports for March and April 2011.
Background
The WALGA RoadWise Officer Metro North report for March and April 2011and
February 2011 Safe System News for February 2011 are attached for the Committee's
consideration.

The report provides updates on what is new in road safety in the area and current events and
campaigns.

The latest Austroads Newsletter has also been attached which is produced every two months
and includes information on new publications, latest news and upcoming events.
Policy Implications
Nil.
Financial Implications
Nil.
Voting Requirements
Simple Majority Required.
At the Roadwise Advisory Committee Meeting:

Committee Discussion
Ms Shannon Horsley advised that WALGA is currently running a website photograph
competition and an ORS Speed Campaign - Enjoy the Ride, which the Police is supporting.
Committee/Officer Recommendation to Council
That the Western Australian Local Government Association's (WALGA) RoadWise
report for March and April 2011, Safe System News February 2011 and the Austroads
Newsletter February 2011 be noted.
Moved:                                        Seconded:




                                         Page 199
ORDINARY COUNCIL MEETING AGENDA                                             19 APRIL 2011


13.3.5        RoadWise Regional Round-Up
              Attachments:   Regional Round-Up January-February 2011
                             Regional Round-Up March 2011
              Officer:       Director of Technical Services
Application
To provide the Committee with an update of RoadWise initiatives in other regional areas.
Background
The monthly RoadWise Regional Round-Up newsletter, produced by the WA Local
Government Association's (WALGA) RoadWise Program, provides updates about the wide
range of road safety activities being undertaken by the road safety network across the State.
Comment
A copy of the RoadWise Regional Round-Up newsletter for January-February 2011 and
March 2011 is attached.
Policy Implications
Nil.
Financial Implications
Nil.
Voting Requirements
Simple Majority Required.
Committee/Officer Recommendation to Council
That the RoadWise Regional Round-Up Newsletter for January-February 2011 and
March 2011 be noted.
Moved:                                        Seconded:




                                          Page 200
ORDINARY COUNCIL MEETING AGENDA                                            19 APRIL 2011


13.4          Skatepark Management Committee

13.4.1        Debrief Report for Crimea 2010 Skate Event and Boomshanka 2011
              Location:      Wotton Skatepark and Crimea Skatepark
              Officer:       Director Administration and Community Services
Application
To provide the Skatepark Management Committee with a debrief report on Crimea Skate Event
2010 and Boomshanka 2011.
Background
Crimea Skate Event
On Friday 26 November 2010 from 6:00pm to 9:00pm the City hosted the second round of the
YMCA Summer Skate Series. Approximately 60 skaters took part in the event under lights
watched by 100+ spectators.

Pineapple Lounge provided background music while event goers enjoyed additional
entertainment comprising of Monster Balls, Surfboard Simulator, Gladiator Duel and
Temporary Tattoos.

The event was well received by the local community and category winners progressed to the
State Finals.

Boomshanka
The City of Bayswater held its eighth annual Boomshanka Skate and BMX event on Saturday,
26 February 2011 at Wotton Skatepark from 10:00am to 1:00pm.

The weather was extremely hot and while the number of competitors remained relatively
consistent (estimated 70), spectator numbers were not as high as anticipated. This could have
been due to the hot weather experienced on the day or Boomshanka in its current format has
lost appeal to facility users.

BMX and scooter riders dominated the event with skateboard competitors down to just two
people. Some competitors felt it was unfair with 20 plus BMX riders competing for a main
prize, with the skate category only having two competitors. Prizes for Boomshanka 2011
included a digital video camera for each category winner and clothing from beyond skate for
runner up slots.

Once again Skatepark Committee Members Mat de Koning and Travis Betts did a fantastic job
of being MC on the day adding plenty of humour and experience to the running commentary.
The presence of a BMX representative from the Committee would have been beneficial on the
day and may have assisted in the dirt jumps being utilised.

The crowd enjoyed music from DJs, Pineapple Lounge and other attractions including
Flymotion Bungee Trampoline, Wrecking Ball and Bucking Mad Cow rides. Officers received
many positive comments in regards to the new skate park artwork by artist Drew Straker.




                                         Page 201
ORDINARY COUNCIL MEETING AGENDA                                            19 APRIL 2011

Crimea Skate Event Expenditure
 Item                      Expenditure
 Banners                   $ 934.00
 Mad Cow Entertainment     $ 763.64
 Monster Ball              $1,000.00
 Flyers                    $ 295.00
 Floodlights               $ 337.22
 Crowd Control             $ 338.36
 Miscellaneous             $ 425.00
 Airbrush Tattoos          $ 127.77
 Sausage Sizzle            $ 200.00
 Staffing Costs            $1,000.00
 Total                     $5,421.00

Boomshanka 2011 Expenditure
 Item                     Expenditure
 Banners                  $ 885.00
 Flymotion Bungee         $ 2,360.00
 Mad Cow Entertainment    $ 1,131.82
 Prizes                   $ 723.00
 Miscellaneous            $ 306.39
 Staffing Costs           $ 1,364.30
 MC                       $ 400.00
 DJ                       $ 300.00
 Security                 $ 494.44
 Staging/sound Equipment  $ 770.00
 Promotional Merchandise  $ 561.50
 Toilets                  $ 293.70
 First Aid                $ 172.00
 Skatepark Artwork        $ 4,240.00
 Water                    $ 250.00
 Total                    $14,290.00

 Combined Total                $19,711.000
Comment
Skate events are attracting less people compared to five years ago where attendances were in
excess of 300. Council may wish to consider developing and marketing skate events as
community youth based events and combining a range of attractions.

Council may wish to consider the following options for the Crimea Skate Event 2011:-

Crimea Skate Event 2011
Option 1
Promote a stand alone skate competition to be held on a Friday evening or weekend daytime.




                                         Page 202
ORDINARY COUNCIL MEETING AGENDA                                           19 APRIL 2011

Option 2
Incorporate Crimea Skate event into the YMCA Summer Skate Series which offers competitors
progression into State and National finals.

Option 3
Combine the Crimea Skate Event in with the YMCA Summer Skate Series and add extra
family entertainment activities and promote the event as a family based event targeting the
local community.
Council may wish to consider the following options for the Boomshanka 2012:-
Boomshanka 2012
Option 1
Rebrand Boomshanka into a "Youth Expo" and still contain skate, scooter and BMX
competitions. Additional elements can be added to appeal to a wider youth audience. Schools,
relevant Government Departments and other community groups could be invited to participate
with displays and entertainment to assist with event appeal such as:
Scout Groups                      Rock Climbing
Army/Air Cadets                   Displays
Dance Troops                      Demonstrations
Martial Art Groups                Demonstrations
Sporting Clubs                    Sporting Demonstrations
YMCA                              Youth Promotions
Sporting Clubs                    Information, Demonstrations
Professional Rider / Skater Demonstrations
Option 2
Use available facilities at Wotton Skatepark to promote a wider range of BMX and Scooter
competitions which reflect current demand, and relocate any skate interest to Crimea
Skatepark.
Option 3
Continue with Boomshanka in its current style and format.
Policy Implications
Nil.
Financial Implications
$30,000 available 2010/2011 Skate Events 208105 4317
Voting Requirements
Simple Majority Required.




                                          Page 203
ORDINARY COUNCIL MEETING AGENDA                                                 19 APRIL 2011


Officer's Recommendation
That:
1.      Council rebrand Boomshanka as a Youth Expo Event to be held Saturday,
        31 March 2012, 10am - 2.00pm at Wotton Skatepark to include skate, scooter and BMX
        competitions with additional side shows and attractions to appeal to the youth of the City.
2.      Crimea Skate Event is held in conjunction with the YMCA Summer Skate Series to
        include additional family fun attractions and marketed as a community event held on a
        Friday evening in November (to be determined in consultation with YMCA).

At the Skatepark Management Advisory Committee Meeting:

Committee Discussion
The Committee discussed the officers recommendation and resolved that the item be referred
back to the Skatepark Management Committee following further investigation. The Committee
Recommendation was amended accordingly.
Committee Recommendation
That the debrief report for Crimea 2010 Skate Event and Boomshanka 2011 be referred
back to the Skatepark Management Committee following further investigation
Moved:                                           Seconded:




                                             Page 204
ORDINARY COUNCIL MEETING AGENDA                                             19 APRIL 2011


13.4.2        Proposed Lightning Park BMX Facility
              Location:      Lightning Park
              Officer:       Director Administration and Community Services
Application
For Council to consider the development of a BMX jump track located at Lightning Park.
Background
A community request was received to consider the installation of a BMX dirt jump facility at
Lightning Park.

The request was proposed via a petition presented by local resident Joshua Zverk and President
of Friends of Lightning Swamp Bushland Association, Mr John Williams. The written letter
and petition was considered at the Skatepark Management Committee Meeting on 15 April
2010.

For many years people have been constructing unofficial dirt jumps within the Lightning
Swamp nature reserve. In recent years the Friends of Lightning Swamp have engaged young
people in planting and rejuvenation work within the swampland area. Many areas previously
used by locals as BMX tracks have been replanted therefore a more formal alternative
provision is required.

Organisational Stakeholder consultation was carried out between 18 August 2010 and
10 September 2010. The six key organisational stakeholders who were consulted were:

  •      Friends of Lightning Swamp Bushland Association
  •      Noranda Sporting Association
  •      Workforce Incorporated Nursery
  •      Noranda Junior Football Club
  •      Noranda ECU Senior Football Club
  •      Morley Eagles Teeball Club

Correspondence was received from Friends of Lightning Swamp Bushland Association and
from Noranda Sporting Association. The Noranda Sporting Association is the umbrella
association which represents Noranda Junior Football Club, Noranda ECU Senior Football
Club and the Morley Eagles Teeball Club.

Friends of Lightning Swamp highlighted advantages and disadvantages for both proposed sites
and concluded that a meeting chaired by the Chairperson of the Skatepark committee with
nominated representatives of stakeholders, representatives of the local youth and a member of
the Skatepark Management committee take place.

Noranda Sporting Association raised a general concern for their leased facility and the
implications that might arise if a BMX facility is implemented into the Lightning Park
landscape.




                                          Page 205
ORDINARY COUNCIL MEETING AGENDA                                              19 APRIL 2011

Following the Skatepark Management Committee meeting held on 2 November 2010, a bus
tour was arranged with Councillors, representatives of the Skatepark Management Committee,
Friends of Lightning Swamp and the community representatives to view:

  • Possible BMX Dirt Jump locations within Lightning Park.
  • Relevant examples of BMX facilities provided by the Cities of Joondalup and Swan.
Comment
The bus tour considered the potential to install a BMX facility at Lightning Park which could
be monitored over a period of time to assess the appropriateness of the facility.

At the site meeting held at Lightning Park between Councillors, staff and invited stakeholders
two potential locations were considered. Location A - to the right of the entry round-a-bout and
location B adjacent to the limestone over spill car park and garden nursery. Location A was
identified by all attending as the preferred option.

The bus tour also considered the disadvantages and advantages of using clay or limestone to
construct potential BMX jumps.

The disadvantages of using clay included:
   • High installation cost
   • High maintenance cost
   • Potential debris within the jump material
   • Not inclusive (Uninviting to younger riders - Often too big and too dangerous).

The advantages of using clay included:
   • Standout facility that will attract users from many suburbs

The disadvantages of using Limestone included:
   • Can sometimes be easy for public to dig and alter any design
   • Not as big as clay jumps

The advantages of using limestone included:
   • Provides better value for money
   • Little to no maintenance required on an annual basis
   • Can easily be removed by heavy duty machinery if required
   • Is safer then other materials if a rider falls
   • Is more attractive to a larger target market
   • More feasible product to develop

No commitment has been made by the City to provide a BMX facility and there is no budget
allocation within the current 2010/2011 financial year. The following quotations have been
sourced.




                                           Page 206
ORDINARY COUNCIL MEETING AGENDA                                                  19 APRIL 2011

'Three Chillies Design' provided the City with the following quotations for clay installation
jumps:

   •   3 jumps and a start mound -                                                    $ 25,992.00
   •   6 jumps, 1 berm and a start mound                                              $ 49,984.00
   •   8 jumps, 2 berms and a start mound                                             $ 67,978.00
   •   10 jumps, 3 berms and no start mound                                           $ 77,974.00
   •   12 jumps, 4 berms and a start mound                                            $103,966.00

These prices include consultation, design, all materials, construction and hard facing of all
riding surfaces.

Comparative internal quotations received from City of Bayswater Technical Services for the
construction of limestone jumps are:

   •   6 limestone jumps -                                   $2,400.00
   •   8 limestone jumps -                                   $3,200.00
   •   10 limestone jumps -                                  $4,000.00
   •   12 limestone jumps -                                  $4,800.00

These prices include all materials, shaping and compacting.

The City of Wanneroo and City of Joondalup have successfully integrated many BMX
limestone jump tracks into existing active and passive reserves. The tracks have been built
around the natural environment with trees and scrubland incorporated into the bush theme
tracks. This has consequently reduced noise pollution to existing residents and utilised City
property for the benefits of residents.

Should a BMX facility be considered for Lightning Park feedback suggests a track should have
the following features:

   •   An elevated start mound
   •   A minimum of 2 x berms
   •   Between 6 and 10 jumps of varying size, shape, style and length

Toilet facilities and available shade and water are not considered necessary as potential users
are identified as the local community youth.

Council may wish to consider the installation of a limestone BMX jump track at Lightning Park
consisting of up to eight (8) jumps for a trial period of six (6) months. Installation utilising the
City's internal workforce can be completed at a cost of approximately $5,000. $12,000 is
available within the current Skatepark Development Fund.

Friends of Lightning Swamp and the young community representatives would assist in any
facility design and track layout. The effectiveness of the facility would be monitored
throughout the six month period with an analysis of the six month trial reported to the
Skatepark Management Committee.




                                             Page 207
ORDINARY COUNCIL MEETING AGENDA                                            19 APRIL 2011


Financial Implications
$12,000 identified within the Skatepark Development Fund - G10400 6999.
Voting Requirements
Simple Majority Required.
Officer's Recommendation
That a limestone BMX jump track is constructed at the preferred 'Location A' within Lightning
Park, comprising of eight jumps for a trial period of six (6) months.

At the Skatepark Management Advisory Committee Meeting:

Committee Discussion
The committee discussed the officers recommendation and changed the recommendation to
further clarify the construction and cost details. The recommendation was changed as follows:
     That a limestone BMX jump track is constructed at the preferred 'location A' within
     Lightning Park, comprising of eight (8) jumps for a trial period of six (6) months at an
     estimated cost of $7,500.

Committee Recommendation
That a limestone BMX jump track is constructed at the preferred 'location A' within
Lightning Park, comprising of eight (8) jumps for a trial period of six (6) months at an
estimated cost of $7,500.
Moved:                                       Seconded:




                                         Page 208
ORDINARY COUNCIL MEETING AGENDA                                               19 APRIL 2011


At the Skatepark Management Advisory Committee Meeting:
At 7:15pm. Mr Matt de Koning requested that his impartial interest in this item be declared
trivial. The Committee resolved to declare the interest as trivial.
13.4.3        Skate Paths
              Attachments:   Skate Park Photographs
              Officer:       Director Administration and Community Services
              Refer:         Item 15.2 : OCM 08/09/2009
Application
To consider a presentation from Mr Matt DeKoning proposing a concept of Skatepaths.
Background
Members of the Skatepark Management Committee have been developing a concept of
combining existing pathways and shared paths with skate elements to create skatepaths.

Skate WA also expressed an interest 2009 to develop a possible skatepath / skatetrack for use
by inline skaters training for speed skate competitions. The proposal from Skate WA advised
that the organisation has a total of 600 members including artistic, speed and hockey branches.
The speed branch would be most involved with the proposed track, of which there are 100
members state-wide with approximately 20 who reside within the City.

The closest suitable training facility that confirms to the technical requirements of Skate WA is
located at Midvale adjacent to the cycling Speed Dome. Additional facilities identified for skate
usage are as follows:-

 Midvale Speed Dome                               Midvale
 Skate International                              Joondalup
 Armadale Arena                                   Armadale
 Morley Rollerdome                                Morley
 Kingsway Recreation Centre                       Madeley
 Swan Park Recreation Centre                      Midvale
 Edith Cowan University Sports Centre             Joondalup
 Astroskate                                       Kwinana
 Herb Graham Recreation Centre                    Mirrabooka
 Tom Wilding Pavilion                             Claremont Show Grounds
 Joe Cooper Recreation Centre                     Spearwood
 The Rink                                         Bunbury

In 2009 possible locations to create a Skate path facility were identified as Joan Ryecroft
Reserve, FJ Beales Reserve, Hampton Square, Gibbney Reserve and Strutt Reserve.




                                           Page 209
ORDINARY COUNCIL MEETING AGENDA                                                  19 APRIL 2011

Following previous consideration of skate track facilities Council resolved that Skate WA
undertake a feasibility study and needs assessment following Department of Sport and
Recreation guidelines and report back to the Skatepark Management Committee.
Comment
Shared paths used by pedestrians and cyclists exist throughout the City and could
be adapted to have additional skate elements incorporated along the route.
(Refer to Attachment No. 1).

The development of skatepaths could promote increased physical activity and provide
interesting skate elements for young people without the need for additional skateparks.
Policy Implications
Nil.
Financial Implications
Nil.
Voting Requirements
Simple Majority Required.
Officer's Recommendation
That the information contained within the Skate Path report and presentation be received.

At the Skatepark Management Advisory Committee Meeting:

Committee Discussion:
The Committee discussed the suitability and viability of the development of skate paths within
the City of Bayswater and added a second point as follows:
2.     Officers investigate the suitability and viability to incorporate skateable public art within
       the City and report back to the Skatepark Management Committee.

Committee Recommendation
That:
1.     The information contained within the Skate Path report and presentation be
       received.
2.     Officers investigate the suitability and viability to incorporate skateable public art
       within the City and report back to the Skatepark Management Committee.
Moved:                                           Seconded:




                                             Page 210
ORDINARY COUNCIL MEETING AGENDA                                        19 APRIL 2011


13.4.4      Budgeting Requirements

Comment
The Skatepark Management Committee considered budgeting requirements for 2011/2012 and
resolved that Council consider the allocation of funds as follows:
    • Capital Budget                $50,000 Development Fund
    • Operation Budget              $30,000 Events
Voting Requirements
ABSOLUTE MAJORITY REQUIRED.
Committee Recommendation
That the Council allocate within the 2011/2012 budget:
   •     Capital Budget:                   $50,000       Development Fund
   •     Operational Budget:               $30,000       Events
Moved:                                     Seconded:




                                        Page 211
ORDINARY COUNCIL MEETING AGENDA                                          19 APRIL 2011


13.4.5     Skatepark Management Committee - Terms of Reference

Comment
Since the last Skatepark Management Committee meeting of 2 November 2010, the Committee
has been involved in looking at the design of possible BMX tracks within the City of
Bayswater.

A field trip attended by the Committee members and interested Councillors was conducted on
15 January 2011.

Due to Committee involvement in BMX or small wheeled activities, it seems appropriate to
recommend a change in the Purpose of Committee within the Terms of Reference.

It is recommended to amend the purpose of the Committee to include BMX and small wheeled
sports.
Voting Requirements
Simple Majority Required.
Committee Recommendation
That the Skatepark Management Committee Terms of Reference (Purpose of Committee)
be amended as follows:
 Purpose of Committee:          This Committee was established by Council in June
                                2000 to recommend to Council on the provision,
                                design, locations and management options of
                                skateboarding, BMX and small wheeled sport
                                facilities within the City of Bayswater..
Moved:                                      Seconded:




                                        Page 212
ORDINARY COUNCIL MEETING AGENDA                                              19 APRIL 2011


13.5          YMCA Management Advisory Committee

13.5.1        Financial / Managers Reports for the Morley Sport and Recreation Centre
              (February 2011)
              Officer:       Peter Kuzich, Centre Manager, Morley Sport & Recreation
                             Centre
Application
To advise Council of the performance of the Morley Sport and Recreation Centre for the period
ending 28 February 2011.
Comment
The centre performed soundly in the month of February, bettering budget by $1,747. Year to
date the centre is $92,186 ahead of budget.

The $0 joining fee promotion was very successful, with 193 new members joining the Centre in
February. The centre website was also revamped and search engine optimised to maximise
ease of access to the site. Term program classes were added to the Links management system.

Centre toilet/change room renovations are underway, with the function room toilets nearing
completion. Impact to customers has been kept to a minimum with no complaints received to
date. All required work will be completed by the end of June 2011. Additional court markings
were added to the courts to comply with the new national three point and free throw guidelines.

The YMCA Morley Sport and Recreation Centre are continuously striving to deliver programs
&/or partner with organisations that promote inclusion and give greater opportunities to those
that are inactive and have limited access to professionally delivered programs. Recently the
centre has been working with “Dreamfit” an organisation that applies for funding to build and
customise equipment for disabled individuals. The centre has just taken possession of a
modified piece of gym equipment that will enable a local man with a disability the opportunity
to access the health club and complete a full body workout. Other people with disabilities will
also be able to use this piece of equipment.

FINANCIAL PERFORMANCE

    February 2011            Actual                Budget               Variance
 Income                      194,666               181,387               13,278
 Expenditure                 198,737               187,206              (11,531)
 Net                          (4,071)               (5,819)               1,747

Financial Year to Date (July 2010 – February 2011)
        YTD                   Actual               Budget               Variance
 Income                     1,618,555             1,528,671              89,883
 Expenditure                1,582,064             1,584,366               2,302
 Net                           36,491               (55,695)             92,186




                                          Page 213
ORDINARY COUNCIL MEETING AGENDA                                              19 APRIL 2011

Summary of YTD variations to budget
Income
   • Health club income again performed strongly, bettering budget by $12,897 for the
       month of February.
   • Children’s Services performed soundly, bettering budget by $3212
   • Children’s Term programs income finished the month $3,498 ahead of budget
   • Sports Competitions fell below budget by $3,947 for the month.
   • Facility Rental income had a slow month, falling below budget by $3,226
Expenses
   • Management expenses came under budget by $3,606 due to reduced hours as a result of
       staff changeovers.
   • Café expenses finished the month $2,849 below budget.
   • Operations Expenses were over budget by $8,176 due to higher than expected
       repairs/maintenance and equipment purchases.
   • Administration Expenses were over budget by $4,536 due to rising Administration costs
       and higher than expected recruitment expenses.


MEMBERSHIPS




There was a total of 1730 active Direct Debit and Paid in Full members in February compared
to a budget of 1499. The Health Club ran a very successful $0 Joining Fee Promotion in
February.

The centre’s total membership base is *1966.

 Total Membership Base – Member Type
 Direct Debit - active                                                1719
 Direct Debit – suspended, family additional & other                   141
 Paid In Full                                                           11
 Sponsorship membership             (Staff & East Perth Basketball)     83
 Gift Membership                               (Donations, Prizes)       4
 7day or 14-day Trial                                                    8
 TOTAL                                                                1966


                                             Page 214
ORDINARY COUNCIL MEETING AGENDA                                             19 APRIL 2011

PERSONAL TRAINING




There was a total of 182 Personal Training sessions in February compared to a budget of 240.

There was a total of 116 Casual Visits to the Health Club in February compared to a budget of
105.



GROUP FITNESS




There was a total of 3496 Group Fitness participants for February against a budgeted 2669.




                                          Page 215
ORDINARY COUNCIL MEETING AGENDA                                           19 APRIL 2011

STADIUM




There were 280 games throughout February against a budgeted 292 games. Forfeit numbers
were unfortunately reasonably high again.


CHILDREN SERVICES




Outside School Hours Care had an average of 35 children per day against a budgeted
37 children.

During the month of February, Outside School Hours Care operated at a capacity of 85%.

Vacation Care did not operate during February.




                                          Page 216
ORDINARY COUNCIL MEETING AGENDA                                                        19 APRIL 2011

LEISURE PROGRAMS




Leisure Programs had a total of 331 enrolments against a budget of 393. A new badminton
class has been added this term along with adult singing.

                                                            YMCA Adult
           YMCA Children Programs                                                External Providers
                                                              Programs
Basketball Clinics            Moove n Groove             Yoga                    Kick Boxing
Netball Clinics               Toddler Gym                Pilates                 Taekwon-do
Multi Sports                  Kindy Gym                  Boot Camp               Karate
Kindy Sports                  Gym Gun                    Gentle Yoga             Drama Academy
Badminton Coaching            Modelling                  Social Badminton        Belly Dancing
Tennis Coaching               Thriving Threes            Singing                 Zumba Dance
Hip Hop Dance                 Fun for Fours              Bootscooting            Mixed Martial Arts
Jazz Ballet                   Sports Link
Teen Fit                      Gym Connect
Teen Gym                      Young Masterchefs
* YMCA Adult and External Providers are not included as part LP Graph



FACILITY RENTAL

                                           2010/2011                          2009/2010                *
                                     Off Peak                           Off Peak
                                                 Peak Hours                        Peak Hours       Peak
                                      Hours                              Hours                      times
MSRC Available Facility                                                                           include
                                       2788              656             2784          656
Hire Hours                                                                                            Fri
MSRC Total Hours Booked                1820              656             1948          640          5am-
Occupancy                             65.28%            100%            69.97%       97.56%        12pm,
                                                                                                      Sat
8am-12am & Sun 8am-5pm
           Off-peak times include Mon – Thurs 8am – 10pm, Fri 8am – 5pm

The Wellington Room played host to a variety of functions including weddings, school events
and other seminars during February.

                                                  Page 217
ORDINARY COUNCIL MEETING AGENDA                                                             19 APRIL 2011

ATTENDANCE STATISTICS
                                                            February         February       2010/2011
                       Activities
                                                              2010             2011           YTD
 Crèche Participants                                           523                589          4,983
 Children’s Programs Participants                            1,452              1,324         10,260
 Adult Term Program Participants                              N/A                  68            376
 Childcare (Vac + OSHC)                                        709                798          7,499
 Group Fitness                                               3,173              3,496         24,584
 Personal Training                                             194                182          2,075
 Health Club                                                 8,169              6,351         56,988
 Casual Health Club                                           N/A                 116            926
 Casual Individual Stadium                                     192                180          2,196
 Stadium (Snr)                                               4,125              4,200         35,760
 Function & Rental of Rooms Participants                    10,512              8,085         71,410
 Non paying spectator                                        3,750              3,750         43,750
 Total                                                      32,799            29,139         260,807

The centre had 29,139 visits throughout February 2011.


SALES/MARKETING
The following marketing activities occurred during February 2010:

      •      Road side banners
      •      Term 1 Leisure Program brochures


OHS/RISK MANAGEMENT
Nil


HUMAN RESOURCES AND TRAINING
All of MSRC staff are compliant in holding a current National Police Clearance and all hold
relevant Working with Children checks where necessary.

The table below displays the current number of staff employed in each department within the
centre:

                       Department                             Number of Employees
                       Health Club                                      21
                       Dry Programs                                     28
                       Management / Administration                       8
                       Children’s Services                              15
                       Total:                                           72+*

  *       Employees are made up of casual, part time and full time staff. In the most recent pay period there were
          1,724.25 total hours worked, which is the equivalent to 22.99 full time positions.




                                                    Page 218
ORDINARY COUNCIL MEETING AGENDA                                                   19 APRIL 2011

First Aid/Accidents/Incidents
       Report Type            Affecting                     Min/Maj                  Number
      Accident           Staff                Minor                                    0
                         Staff                Major (resus/ambulance req)              0
      Total accidents involving staff                                                  0
      Accident           Customer             Minor                                    2
                         Customer             Major (resus/ambulance req)              0
      Total accidents involving customers                                              2
      Total accidents                                                                  2

      Incident           Staff                Minor                                      0
                         Staff                Major (emergency services called)          0
      Total incidents involving staff                                                    0
      Incident           Customer             Minor                                      3
                         Customer             Major (emergency services called)          0
      Total incidents involving customers                                                3
      Total incidents                                                                    5


ASSET MANAGEMENT / MAINTENANCE
      Facility or equipment
                                    Cause of problem             Action taken to resolve problem
             affected
      Creche drain             Blockage                          Presidential Plumbing repaired
      Aircons not working      Fuse blown                        KD Aire replaced fuses


MANAGEMENT
Nil


CAPITAL WORKS SCHEDULE
The following table outlines MSRC requested and approved capital expenditure for 2010-2013
as per the City’s approved capital allocation.

2010/11 Approved Capital Expenditure
         Item                       Benefit                  Status         Budget Estimate
Replace Health Club      Improve presentation.           Approved/
flooring                 Current flooring leaves black   Waiting
                                                                                      $20,000
                         marks on customer’s             installation
                         clothing.
Street signage           Increase promotion of the       Approved/
                         facility                        Waiting                      $25,000
                                                         installation
Refurbishment change     Clean, modern and well          Approved/      Change rooms - $88,000
rooms and toilets.       presented facility              Waiting        Health club-   $34,000
                                                         installation   Function -     $18,000
                                                                        Total:       $185,000


                                              Page 219
ORDINARY COUNCIL MEETING AGENDA                                              19 APRIL 2011

2010/11 Requested Capital Expenditure
        Item                         Benefit             Status      Budget Estimate
Replace half of the      Increase new sales and
Health Club resistance   retention of current members.
                                                                                $120,000
equipment                Current equipment is old and
                         antiquated.
Upgrade desk top         More productive workforce
                                                                                 $16,800
computers
Upgrade Front            Improve presentation and
Reception and            servicing of customers                                  $80,000
Administration Area
                                                                  Total:        $216,800


2011/12 Requested Capital Expenditure
          Item                       Benefit             Status      Budget Estimate
Replace remaining        Increase new sales and
half of the Health       retention of current members.
                                                                                $120,000
Club resistance          Current equipment is old and
equipment                antiquated.
                                                                  Total:        $120,000


2012/13 Requested Capital Expenditure
        Item                          Benefit            Status      Budget Estimate
Addition of storage      Reduce safety hazards by
area                     storing away equipment that
                         is usually stored in hallways                           $38,000
                         and reduce excessive carrying
                         distances.
Removal of Water         Remove safety hazard and
Feature                  improve presentation of                  Estimate       $20,000
                         facility.
                                                                  Total:         $58,000


CUSTOMER FEEDBACK
Nil




                                              Page 220
ORDINARY COUNCIL MEETING AGENDA      19 APRIL 2011




                          Page 221
ORDINARY COUNCIL MEETING AGENDA      19 APRIL 2011




                          Page 222
ORDINARY COUNCIL MEETING AGENDA                                 19 APRIL 2011


Policy Implications
Nil.
Financial Implications
Nil.
Voting Requirements
Simple Majority Required.
Committee/Officer Recommendation to Council
That the Financial/Manager’s Reports for the Morley Sport and Recreation Centre
(February 2011) be received.

Moved:                                 Seconded:




                                    Page 223
ORDINARY COUNCIL MEETING AGENDA      19 APRIL 2011


14     MAYOR’S REPORT




                          Page 224
ORDINARY COUNCIL MEETING AGENDA                                          19 APRIL 2011


15     AFFIXING OF COMMON SEAL

15.1   Authorisation for Affixing of the Common Seal

       Approval is sought for affixing of the common seal to the following documents:

                 Document Details              No. of        Council       For Approval
                                             Documents      Resolution     or Ratification
        Lease - Senses Building. Lot 890          2          Item 8.1       Ratification
        #134 Whatley Crescent Maylands.                      27.1.11
        City of Bayswater and West
        Australian Ballet
        Withdrawal of Caveat L493609 -            1            N/A           Approval
        60 East Street Maylands
        Notification under Section 70A.           1         Approved         Approval
        Landowners: Shane Kelly & Ruth                    24.5.10 under
        Douglas. To: the City of Bayswater                  delegated
                                                           authority.
                                                             Refer to
                                                          Condition 12




                                     Page 225
ORDINARY COUNCIL MEETING AGENDA                                                19 APRIL 2011


16            DISCUSSION OF MATTERS BEHIND CLOSED DOORS

16.1          Planning and Development Services

At the Planning and Development Services & Administration and Community Services
Committee Meeting:
CR BARRY MCKENNA DECLARED A FINANCIAL INTEREST
In accordance with Section 5.60A and 5.65 of the Local Government Act 1995
Cr Barry McKenna declared a financial interest in this item as his wife owns property in an
area detailed within the report.

16.1.1        Status Report - Planning Complaints / Zoning Breaches
              Officer:        Director of Planning and Development Services

                                   CONFIDENTIAL ITEM

Application
To advise Council of the status of unauthorised planning activities within the City.

In accordance with Section 5.23 (2) of the Local Government Act 1995, the meeting is closed to
members of the public for this item as the following sub-section applied:

(b) The personal affairs of any person.
Voting Requirements
Simple Majority Required.
Committee/Officer Recommendation to Council
That the recommendation as contained in the attached “Confidential” Report be adopted.
Moved:                                          Seconded:




                                            Page 226
ORDINARY COUNCIL MEETING AGENDA                                                    19 APRIL 2011


16.1.2           Business Plan for Disposition of Property by Sale
                 Location:         Lots 346 and 347 Woollcott Avenue, Henley Brook
                 Attachments:      Business Plan for the Disposition of Land by Sale
                 Officer:          Director of Planning and Development Services
                 Refer:            Item 16.1.3: OCM 26.10.2010
                                   Item 16.1.3: OCM 24.08.2010
                                   Item 8.2: SCM 14.10.2009
                                   Item 7.1: OCM 11.08.2009
                                   Item 1.19: OCM 24.02.2009
                                   Item 13.31: OCM 16.12.2008
                                   Item 14.1: OCM 9.09.2008
                                   Item 12.6: OCM 22.07.2008

                                        CONFIDENTIAL ITEM

Application
To consider the Business Plan for the disposition by sale of land at Lots 346 and 347, Nos. 226
and 254 Woollcott Avenue, Henley Brook.
In accordance with Section 5.23(2) of the Local Government Act 1995, the meeting is closed to
members of the public for this item as the following sub-section applied:
(c)      A contract entered into, or which may be entered into, by the local government and
         which relates to a matter to be discussed at the meeting
(d)      Legal advice obtained, or which may be obtained, by the local government and which
         relates to a matter to be discussed at the meeting
(e)              A matter that if disclosed, would reveal –
         (i)        a trade secret;
         (ii)       information that has a commercial value to a person; or
         (iii)      information about the business, professional, commercial or financial affairs of a
                    person,
where the trade secret or information is held by, or is about, a person other than the local
government.
Voting Requirements
Simple Majority Required.
Committee/Officer Recommendation to Council
That the recommendation as contained in the attached “Confidential” Report be adopted.
Moved:                                               Seconded:




                                                Page 227
ORDINARY COUNCIL MEETING AGENDA                                            19 APRIL 2011


16.2          Administration and Community Services

16.2.1        Generations Centre Family House Community Youth Project
              Attachments:     No. 1 - Correspondence - Generations Care Lease Renewal
                               No. 2 - Draft Lease Agreement
              Officer:         Director of Administration and Community Services
              Refer:           Item 10.1.8 : OCM 29/01/2002
                               Item 11.1 : OCM 12/05/2009

                                    CONFIDENTIAL ITEM

Application
To seek Council endorsement for the renewal of a lease agreement with Generations Centre for
the Council owned premises located at Property No. 3298 located in Bayswater. The period
requested is for two (2) years from 1 June 2011 to 31 May 2013.

In accordance with Section 5.23(2) of the Local Government Act 1995, the meeting is closed to
members of the public for this item as the following sub-section applied:

         (b) The personal affairs of any person.
Committee/Officer Recommendation to Council
That the recommendation as contained in the attached "Confidential" Report be adopted.
Moved:                                             Seconded:




                                             Page 228
ORDINARY COUNCIL MEETING AGENDA                                            19 APRIL 2011


16.3          Technical Services

16.3.1        Bollards on Verge
              Officer:         Director of Technical Services

                                          CONFIDENTIAL ITEM

Application
For Council to consider allowing timber bollards to remain on a verge.

In accordance with Section 5.23(2) of the Local Government Act 1995, the meeting is closed to
members of the public for this item as the following sub-section applied:

       (b)    The personal affairs of any person.
Voting Requirements
Simple Majority Required.
Committee/Officer Recommendation to Council
That the recommendation as contained in the attached "Confidential" Report be adopted.
Moved:                                              Seconded:




                                             Page 229
ORDINARY COUNCIL MEETING AGENDA                                            19 APRIL 2011


16.4          Finance & Personnel


16.4.1        Further Legal Action - Property 15124
              Officer:         Director of Finance

                                    CONFIDENTIAL ITEM

Application
To consider further legal action against the owner of property number 15124 due to unpaid
rates and charges in excess of three years.


In accordance with Section 5.23(2) of the Local Government Act 1995, the meeting is closed to
members of the public for this item as the following sub-section applied:

         (b) The personal affairs of any person.
Voting Requirements
ABSOLUTE MAJORITY REQUIRED.
Committee/Officer Recommendation to Council
That the recommendation as contained in the attached "Confidential" Report be adopted.
Moved:                                             Seconded:




                                             Page 230
ORDINARY COUNCIL MEETING AGENDA                                            19 APRIL 2011


16.4.2        Further Legal Action - Property 1153851
              Officer:         Director of Finance

                                    CONFIDENTIAL ITEM

Application
To consider further legal action against the owner of property number 1153851 due to unpaid
rates and charges in excess of three years.

In accordance with Section 5.23(2) of the Local Government Act 1995, the meeting is closed to
members of the public for this item as the following sub-section applied:

         (b) The personal affairs of any person.
Voting Requirements
ABSOLUTE MAJORITY REQUIRED.
Committee/Officer Recommendation to Council
That the recommendation as contained in the attached "Confidential" Report be adopted.
Moved:                                             Seconded:




                                             Page 231
ORDINARY COUNCIL MEETING AGENDA                                             19 APRIL 2011


16.4.3        Collection of Outstanding Rates and Charges
              Officer:         Director of Finance

                                    CONFIDENTIAL ITEM

Application
To consider pursuing the collection of outstanding rates and charges from registered pensioner
and senior card holders who have arrears and/or who are ineligible to defer their rates and
emergency services levy, in accordance with the Rates and Charges (Rebates and Deferments)
Act 1992.

In accordance with Section 5.23(2) of the Local Government Act 1995, the meeting is closed to
members of the public for this item as the following sub-section applied:

         (b) The personal affairs of any person.
Voting Requirements
ABSOLUTE MAJORITY REQUIRED
Committee/Officer Recommendation to Council
That the recommendation as contained in the attached "Confidential" Report be adopted.
Moved:                                             Seconded:

At the Technical Services & Finance and Personnel Committee Meeting:
FOR:          Councillors McKenna, Kenyon, JP, Palmer, Radford, Turkington and Anderton, JP

AGAINST: Councillor Robinson




                                             Page 232
ORDINARY COUNCIL MEETING AGENDA                    19 APRIL 2011


16.5   Reports of Management/Advisory Committees
Nil.




                                 Page 233
ORDINARY COUNCIL MEETING AGENDA      19 APRIL 2011


17     CLOSURE




                          Page 234

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:58
posted:8/16/2011
language:English
pages:240