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					                 QUOTATION DOCUMENT




                    SUPPLY CHAIN MANAGEMENT

SCM-459      Approved: 24 October 2008: Branch Manager                 Version: 2           Page 1 of 32




    QUOTATION DUE AT 14h00 ON 26 November 2009 QUOTATION NO. W070100245 Box 150



                             QUOTATION DOCUMENT FOR:

                      The General Conditions of this specification are in accordance with
                            The City of Cape Town: Supply Management Policy.

                                                         THE SITE:

                                      CONTENTS OF QUOTATION DOCUMENT

          A. THE QUOTATION DOCUMENT
          1      COVER PAGE
          2      CONDITIONS OF CONTRACT
          3      PROJECT SPECIFICATION
          4.     SITE CONDITIONS
          5      HEALTH AND SAFETY SPECIFICATION

          B. THE RETURNABLE QUOTATION DOCUMENT (returned by the contractor in sealed envelope)
          6.     SCHEDULE OF SPECIFICATION RATES/BILL OF QUANTITIES
          7.     PRICING SCHEDULE/ACTIVITY SCHEDULE
          8.     FORM OF OFFER
          9.     ANNEXTURES A TO H

                                       NOTES TO CONTRACTORS
    1.    QUOTATIONS SUBMITTED BY VENDORS NOT REGISTERED AND VERIFIED ON THE WESTERN
          CAPE SUPPLIER DATABASE MAY BE DISQUALIFIED

    2.    RESPONDENTS / CONTRACTORS MUST BE REGISTERED ON GRADE1EP &1EB HIGHER WITH
          THE C.I.D.B. (CONSTRUCTION INDUSTRY DEVELOPMENT BOARD) AND HAVE TO PROVIDE THEIR
          REGISTRATION NUMBER WHEN SUBMITTING QUOTATIONS.

    3.    SCOPE OF CONTRACT/WORKS:

          THE WORK CONSISTS OF, Electrical Repairs Simonstown Fire

    4.    COMPULSORY SITE MEETING:

          A COMPULSORY SITE MEETING WILL BE HELD FOR ALL CONTRACTORS TO INSPECT AND TO
          ASCERTAIN THE AMOUNT AND NATURE OF WORK REQUIRED PRIOR TO SUBMITTING THEIR
          QUOTATION WHERE A PROJECT MANAGER WILL BE IN ATTENDANCE ON THE DATE AND SITE AS
          DETAILED BELOW. NOTE : ONLY QUOTATIONS SUBMITTED BY CONTRACTORS WHO HAVE
          ATTENDED THE COMPULSORY SITE MEETING WILL BE CONSIDERED FOR ACCEPTANCE.
          COUNCIL RESERVES THE RIGHT TO EXTEND THE QUOTATION DATE OR POSTPONE THE SITE
          MEETING.
                                                        CONDITIONS OF CONTRACT
     VENDORS ARRIVING MORE THAT 15 MINUTES AFTER THE OFFICIAL SITE MEETING TIME WILL
     NOT BE ALLOWED TO PARTICIPATE IN THE MEETING NOR WILL THEY RECEIVE A QUOTATION
     DOCUMENT TO COMPLETE.


     DATE OF SITE MEETING        :24 November 2009
     TIME                        :8 h00
     VENUE                       : Simonstown Fire



5.   CONTACT DETAILS:
     PROJECT/CONTRACT MANAGER:
     TRADEWORLD: Ph 6804600, www.tradeworld.net ; info@tradeworld.net




6.   QUOTATIONS MUST BE PLACED IN A SEALED ENVELOPE ENDORSED WITH THE REF No, NAME
     OF QUOTATION AND CLOSING TIME AND DATE, AND DEPOSITED IN THE TENDER BOX
     APPROPRIATELY LABELLED. (NO FAXED QUOTATIONS PERMITTED)

     (Paste CUT-OUT LABEL below on your sealed quotation envelope):
                                  ATTENTION: JP GROENEWALD
      REF:W070100245                                                    DUE:26November2009



              To:    CITY OF CAPE TOWN. TENDER OFFICES. 8TH FLOOR CIVIC CENTRE,
                             HERTZOG BOULEVARD, CAPE TOWN




                                                                                             2
                                                                CONDITIONS OF CONTRACT

CONDITIONS OF CONTRACT
1   FIXED-PRICE QUOTATION:

    The prices submitted shall hold firm for the duration of the contract and shall not be subject to escalation.

2   ACCEPTANCE OF QUOTATIONS:

    The lowest or any quotation will not necessarily be accepted and the right is reserved to accept the whole
    or part of any quotation.

3   DOUBTS AND DIFFERENCES:

    Notwithstanding the stipulations herein specified, the Contractor shall provide for everything which is
    deemed necessary for the completion of the Contract and all work shall be in compliance with Municipal
    requirements and current National Building Regulations.

    In the case of any accidental discrepancy or doubt as to the meaning or intention of any part of the
    document(s) connected with this contract, reference must always be made to the Project Manager: Sports
    and Recreation for clarification. The Contractor will be held responsible for any errors that may arise from
    neglecting to exercise this precaution.

4   COMPLIANCE WITH LEGISLATION:

    The Contractor is to ensure compliance with the provisions of the OHAS Act & all relevant regulations, by
    all employees of theirs & other contractors on the site.

    The Contractor shall comply with all laws relating to wages and conditions generally governing the
    employment of labour in the Cape Town area.

5   BUILDING INDUSTRY BARGAINING COUNCIL:

    Respondents must be registered with the BIBC and provide the Certificate of Compliance issued by the
    BIBC in terms of Clause 6A of the Collective Agreement as published in Government Gazette No. 25769
            th
    dated 28 November 2003.

6   CONSTRUCTION INDUSTRY DEVELOPMENT BOARD:

    Respondents / Contractors must be registered on the C.I.D.B. (Construction Industry Development Board)
    and have to provide proof of registration and their applicable category when submitting quotations.

7   EMPLOYMENT OF LOCAL LABOUR:
    (Where applicable especially in areas of previously disadvantaged groups)

8   GUARANTEE AND DEFECTS PERIOD:

    The Contractor shall guarantee all material and workmanship and shall replace at this own expense any
    parts which are or become defective (other than from fair wear and tear) or incapable of their normal
    operation during the Defects liability period which shall commence at Practical Completion and Latent
    Defects which shall commence after end of defects liability period.

    Patent Defects Liability period will be applicable as follows:

    (i)     Contracts below R60000: No patent defects liability period but these Contracts must be completed
            to the satisfaction of the Project Engineer/Manager before approval of a once-of payment will be
            considered.

    (ii)    Contracts between R60000 and R120000: three-month patent defects liability period

    (ii)    Contracts over R120000: six-month patent defects liability period




                                                                                                                    3
                                                                 CONDITIONS OF CONTRACT
     Latent Defects period will be 5 years commencing from the date of final completion (time after
     patent defects liability period) standard for all contracts.

9    INDEMNITY:

     The Contractor shall indemnify the Council against all claims, etc., which may arise as a consequence of
     the execution of the Contract and is required to sign the attached Form of Indemnity on award of the
     Contract. In the event of injury or damage to the Contractor's personnel or equipment, loss or damage of
     any portion of the Works, or of materials destined for the Works, public injury, or damage to public property,
     no claim for damage or responsibility will be accepted by the Council.

10   INSURANCE:

     COIDA:
              The Contractor shall be registered with the Department of Labour in terms of the Compensation for
              Occupational Injuries and Diseases Act, No. 130 of 1993 (COIDA) to cover all persons employed
              by him.

     Further, it is strongly advised that the Contractor also insures against the following:

     (i)      CONTRACTORS ALL RISKS:
              for the full amount of the Contract Sum to cover him against damage to the Works.

     (ii)     PUBLIC LIABILITY:
              Public Liability Insurance for at least one million Rand per incident arising out of the execution of
              the Contract.

     Failure to provide these insurances or to acquire adequate cover there under could result in the Contractor
     being held directly liable in the event of a claim and shall not discharge the Contractor of his liabilities and
     responsibilities under this Contract.

11   PAYMENT:

     Valuation dates will be advised by the Engineer/Project Manager.
     Invoices must reflect the date of Certification and the amount certified.
     Only original invoices will be processed for payment.

     (i)      Standard Payment Terms:
              Invoices dated on or before the 20th of a particular month, will be paid between the 23rd and 26th
              of the following month.

     (ii)     Payments to SMME /HDI Contractors:
              Invoices dated between the 25th of the previous month and the 10th of the current month will be
              paid between the 23rd and the 26th of the current month.
                                              th            th                                                     th
              Invoices dated between the 10 and the 25 of a particular month, will be paid between the 10
                     th
              and 13 of the following month.

12   PERIOD FOR WHICH QUOTATION HOLDS GOOD:

     This Quotation will remain valid for acceptance for a period of 60 days from the returnable date of the
     Quotation.

13   PREFERENTIAL PROCUREMENT:

     The City will apply their Preferential Procurement Policy which means that vendors could score advantage
     points for having historically disadvantaged, women or disabled partners (as verified on the Western Cape
     Supplier Database), as well as functionality.




                                                                                                                   4
                                                                   CONDITIONS OF CONTRACT
       Evaluation of quotations:
       Scoring of points will be as follows:

       Price                                                                     50
       HDI Status                                                                20
       Functionality (experience, H&S Plan, equipment, infrastructure,           30
       capacity)
       TOTAL                                                                     100

                                               Weighting on Functionality

       AREA                                         CRITERIA                     WEIGHTING %
       Previous Experience              1 to 2 years
                                        2 to 5 years                                  30
                                        5 to 8 years
                                        8years and above

       Equipment                        Office and workshop details confirmed
                                        Vehicle type and list confirmed
                                        Plant equipment confirmed                     15
                                        Power tools confirmed
                                        Electronic testing tools confirmed
                                        General hand tools specific to
                                         electricians confirmed

       Staff
                                      Installation or master electrician with         15
                                       wireman’s licence confirmed
                                     Elconop 1-3 confirmed
                                     Electrical assistant confirmed
                                    Apprentice 1-4 confirmed
       Health & Safety Plan
                                        Risks identification
                                        Risk analysis and evaluation                   35

                                        Plan of safe working procedures
                                        Monitoring plan
                               The contractors plan must refer to the City
                               of Cape Town RFQ site : Generic Safety
                               Specification
       Commencement:
       Period from Date of              Within 48 hours
       Purchase Order.                  Within 5 days                                  5
                                        Longer than 5 days

       TOTAL                                                                            100


Formula for Functionality:      Total Weighting x 30
                                       100


A functionality score of less than 60 points will be render the quotation non-responsive. Failure to
complete any of the Functionality Schedules will render the quotation non-responsive.




                                                                                                  5
                                                                 CONDITIONS OF CONTRACT
15   TAX COMPLIANCE:

     It is the vendor’s duty to ensure that their Tax Clearance Status on The City’s Vendor Database is at all
     times kept up to date. A Respondent with an “Expired” Tax Clearance status will not be considered for
     Contract award. No payment will be effected if Council is not in possession of a valid Tax Clearance
     Certificate.

16   DEFAULT:

     Should it appear to the Council that the Contractor is not executing the Contract in accordance with the true
     intent and meaning thereof, or that he is refusing or delaying to execute the Contract or in the event of any
     other failure or default by the Contractor, then and in any such events the Council may give notice in writing
     to the Contractor to make good the failure or default, and should the Contractor fail to comply with the
     notice within the period specified therein, then and in such case the Council shall, without prejudice to any
     of its rights under the Contract, be at liberty forthwith to perform such works as the Contractor may have
     neglected to do, or to take the Contract wholly or in part out of the Contractor’s hand and order from any
     other person. The Contractor shall be responsible for any loss the Council may sustain by reason of such
     action as the Council may take in terms of this Clause.

17   RESPONSIBILITY OF THE CONTRACTOR:

     The onus rests with the successful contractor that he/she is aware of all the Defects and to verify the
     measurements when quoting for this contract as no Additional payments outside this quotation will be
     made. Contractors should be represented at the site visit/clarification meeting by a person who is suitably
     Qualified and experienced to comprehend the implications of the work involved. Contractors or their
     official representatives who fail to complete and sign the Site attendance register will render their quotation
     liable for disqualification.

18   NON-RESPONSIVENESS OF QUOTE:

     Quotations will be considered non-responsive if, inter alia:
          the quotation is not in compliance with the Scope of Work;
          the Contractor has not completed the returnable quotation document in NON ERASABLE INK.
          the Contractor has not completed and signed Returnable Schedules:-
                          1. Form of Offer Activity/Pricing Schedule
                          2. Activity/Pricing Schedule
                          3. Schedule of Specification Rates
                          4. Annexture A: Contractors Experience
                          5. Annexture B: Contractors Plant & Equipment and Contractors Staff compliment
                          6. Annexture C: Form of Occupational Health & Safety undertaking
                          7. Annexture D: Health & Safety Agreement
                          8. Annexure E: Health & Safety Plan
                          9. Annexure F: Declaration of Interest
          the Contractor is not CIDB registered;
          No valid up to date tax clearance certificate;
          The contractor has failed to achieve the minimum points required under clause 14 of conditions of
           contract functionality.
          the Contractor has failed to clarify or submit any supporting documentation within the time for
           submission stated in the Employer’s written request.




                                                                                                                   6
                                                                                       PROJECT SPECIFICATION


1.       SCOPE OF THE WORKS:
Simonstown Fire Station, compliance certificate and related work
Job Overview
The above electrical installation has been tested for electrical compliance and the list below spells out
the repairs required to achieve compliance. Note that the onus however rests on the contractor
awarded the job to ensure that the installation is fully compliant. No additional claims will be
entertained and payment will not be made until an unrestricted electrical certificate of compliance and
test certificate is issued for the standard installation.
Furthermore a compliance certificate issued by a master electrician for the hazardous area is to
accompany the invoice as well. We also require a NOSA PMR053 register with the hazardous area C-O-
C.
Most of the repair work below relates to the COC, there is however some ‘cosmetic’ work that is also
required to neaten the installation.

                                               UPSTAIRS AREAS
Kitchen
Sleeve all open twin and earth and surfix wire for light and plugs in 25mm by 16mm white pvc ega duct. Use
end caps to cover either end of the ducting.
Inspect all wire and cable entries and make certain that glands have been used. Where glands are in place,
these are to be tightened. Install new compression glands for wire or swa glands and shrouds for cable.
Tighten the compression gland at the stove.
A separate earth wire is to be installed for ALL lights, plugs and isolators. Install insulated green earth wire,
1.5mm for lights and 2.5mm for plugs. The existing galvanised conduit system may not be used for earthing.
The conduit system itself, though is to be earthed
Loose plug and or switch boxes are to be secured with 4x fixings per box

Bedroom No 1 (near the kitchen)
Sleeve all open twin and earth and surfix wire for light and plugs in 25mm by 16mm white pvc ega duct. Use
end caps to cover either end of the ducting.
Inspect all wire and cable entries and make certain that glands have been used. Where glands are in place,
these are to be tightened. Install new compression glands for wire or swa glands and shrouds for cable.
A separate earth wire is to be installed for ALL lights, plugs and isolators. Install insulated green earth wire,
1.5mm for lights and 2.5mm for plugs. The existing galvanised conduit system may not be used for earthing.
The conduit system itself, though is to be earthed
Loose plug and or switch boxes are to be secured with 4x fixings per box
Re-secure the plug under the bed

Bedroom No 2 (near the kitchen)
Sleeve all open twin and earth and surfix wire for light and plugs in 25mm by 16mm white pvc ega duct. Use
end caps to cover either end of the ducting.
Inspect all wire and cable entries and make certain that glands have been used. Where glands are in place,
these are to be tightened. Install new compression glands for wire or swa glands and shrouds for cable.
A separate earth wire is to be installed for ALL lights, plugs and isolators. Install insulated green earth wire,
1.5mm for lights and 2.5mm for plugs. The existing galvanised conduit system may not be used for earthing.
The conduit system itself, though is to be earthed
Loose plug and or switch boxes are to be secured with 4x fixings per box

Bedroom No 3 (near the kitchen)
Sleeve all open twin and earth and surfix wire for light and plugs in 25mm by 16mm white pvc ega duct. Use
end caps to cover either end of the ducting.
Inspect all wire and cable entries and make certain that glands have been used. Where glands are in place,
these are to be tightened. Install new compression glands for wire or swa glands and shrouds for cable.
A separate earth wire is to be installed for ALL lights, plugs and isolators. Install insulated green earth wire,
1.5mm for lights and 2.5mm for plugs. The existing galvanised conduit system may not be used for earthing.
The conduit system itself, though is to be earthed
Loose plug and or switch boxes are to be secured with 4x fixings per box

Control room
Sleeve all open twin and earth and surfix wire for light and plugs in 25mm by 16mm white pvc ega duct. Use
end caps to cover either end of the ducting.
Inspect all wire and cable entries and make certain that glands have been used. Where glands are in place,
these are to be tightened. Install new compression glands for wire or swa glands and shrouds for cable.
A separate earth wire is to be installed for ALL lights, plugs and isolators. Install insulated green earth wire,
1.5mm for lights and 2.5mm for plugs. The existing galvanised conduit system may not be used for earthing.
The conduit system itself, though is to be earthed

                                                                                                                    7
                                                                                       PROJECT SPECIFICATION
Loose plug and or switch boxes are to be secured with 4x fixings per box
Strip all plugs behind the desk
Install new 2 compartment grey Execuduct power skirting below the window                                            +/-5m
Install normal plugs                                                                                                15
Install dedicated plugs                                                                                             9
Install 2-pin switchable plugs                                                                                      15
Install data point only (un-wired)                                                                                  6
Install telephone point only (un-wired)                                                                             6

Room next to the control room
Sleeve all open twin and earth and surfix wire for light and plugs in 25mm by 16mm white pvc ega duct. Use
end caps to cover either end of the ducting.
Inspect all wire and cable entries and make certain that glands have been used. Where glands are in place,
these are to be tightened. Install new compression glands for wire or swa glands and shrouds for cable.
A separate earth wire is to be installed for ALL lights, plugs and isolators. Install insulated green earth wire,
1.5mm for lights and 2.5mm for plugs. The existing galvanised conduit system may not be used for earthing.
The conduit system itself, though is to be earthed
Loose plug and or switch boxes are to be secured with 4x fixings per box
Install new 2 compartment grey Execuduct power skirting on 2 walls                                                  +/-8m
Install normal plugs                                                                                                4
Install dedicated plugs                                                                                             2
Install 2-pin switchable plugs                                                                                      4
Install data point only (un-wired)                                                                                  2
Install telephone point only (un-wired)                                                                             2

Toilet in the above room
Sleeve all open twin and earth and surfix wire for light and plugs in 20mm pvc conduit.
Inspect all wire and cable entries and make certain that glands have been used. Where glands are in place,
these are to be tightened. Install new compression glands for wire or swa glands and shrouds for cable.
A separate earth wire is to be installed for ALL lights, plugs and isolators. Install insulated green earth wire,
1.5mm for lights and 2.5mm for plugs. The existing galvanised conduit system may not be used for earthing.
The conduit system itself, though is to be earthed

Control room passage
Sleeve all open twin and earth and surfix wire for light and plugs in 25mm by 16mm white pvc ega duct. Use
end caps to cover either end of the ducting.
Inspect all wire and cable entries and make certain that glands have been used. Where glands are in place,
these are to be tightened. Install new compression glands for wire or swa glands and shrouds for cable.
A separate earth wire is to be installed for ALL lights, plugs and isolators. Install insulated green earth wire,
1.5mm for lights and 2.5mm for plugs. The existing galvanised conduit system may not be used for earthing.
The conduit system itself, though is to be earthed
Loose plug and or switch boxes are to be secured with 4x fixings per box
Replace Osram 16w 2D lamp                                                                                           1

Control room toilet
Sleeve all open twin and earth and surfix wire for light and plugs in 20mm pvc conduit.
Inspect all wire and cable entries and make certain that glands have been used. Where glands are in place,
these are to be tightened. Install new compression glands for wire or swa glands and shrouds for cable.
A separate earth wire is to be installed for ALL lights, plugs and isolators. Install insulated green earth wire,
1.5mm for lights and 2.5mm for plugs. The existing galvanised conduit system may not be used for earthing.
The conduit system itself, though is to be earthed

Stairs
Sleeve all open twin and earth and surfix wire for light and plugs in 20mm pvc conduit.
Inspect all wire and cable entries and make certain that glands have been used. Where glands are in place,
these are to be tightened. Install new compression glands for wire or swa glands and shrouds for cable.
A separate earth wire is to be installed for ALL lights, plugs and isolators. Install insulated green earth wire,
1.5mm for lights and 2.5mm for plugs. The existing galvanised conduit system may not be used for earthing.
The conduit system itself, though is to be earthed.
Examine entry into the bulkhead and repair as required.
The wiring to the bulkhead is exposed and needs to be sleeved

                                             DOWNSTAIRS AREAS
Bedrooms 1 and 2 and passage
Sleeve all open twin and earth and surfix wire for light and plugs in 20mm pvc conduit.
Inspect all wire and cable entries and make certain that glands have been used. Where glands are in place,
these are to be tightened. Install new compression glands for wire or swa glands and shrouds for cable.
A separate earth wire is to be installed for ALL lights, plugs and isolators. Install insulated green earth wire,

                                                                                                                            8
                                                                                       PROJECT SPECIFICATION
1.5mm for lights and 2.5mm for plugs. The existing galvanised conduit system may not be used for earthing.
The conduit system itself, though is to be earthed
Secure the wall lamp                                                                                                1
Install a gland onto the existing 2ft fitting                                                                       1
The exposed twin and earth is to be completely sleeved
Re-secure the existing double plugs in the rooms                                                                    2
Replace passage fitting with a new 8-inch fibre glass gallery and glass bowl complete with a 100w Osram             1
energy saver lamp
Strip the wall mounted bulkhead. Trace and strip the wiring back to the board completely.                           1

Gym area
Sleeve all open twin and earth and surfix wire for light and plugs in 20mm pvc conduit.
Inspect all wire and cable entries and make certain that glands have been used. Where glands are in place,
these are to be tightened. Install new compression glands for wire or swa glands and shrouds for cable.
A separate earth wire is to be installed for ALL lights, plugs and isolators. Install insulated green earth wire,
1.5mm for lights and 2.5mm for plugs. The existing galvanised conduit system may not be used for earthing.
The conduit system itself, though is to be earthed
Strip and remove the damaged bulkhead fitting, and wiring all the way back to the board
Install an Osram 16W 2D lamp                                                                                        1
Strip the 2 existing steel draw boxes completely
Determine which equipment is no longer in circuit or which is no longer required , strip and remove completely
Install a new galvanised steel draw box with the following specs:                                                   1
Dimensions to be 1500mm by 1500mm by 150mm
All existing steel and pvc conduits are to be made off directly into this new box via adaptors and lock nuts
This box is to have an earth stud and earthed from the main dB via a 10mm insulated green earth wire.
All existing din rail or connectors are to be stripped and removed.
All wire joints are to be replaced via ferrules of the same size as the wiring.
Install heat shrink of the same colour as the wire
No insulation tape is permitted

All existing wiring made off into the old draw boxes is to be made off directly into the new draw box via new
compression or swa glands. Please ensure that swa cables are earthed via an earth tag
Please note that is assumed that no separate earth wire has been installed from the meter box to the draw box,
and no earth installed from this point to the various dB and sub-dB’s. A separate 10mm insulated green wire is
to be installed from the meter box to the draw box and to all dB’s.
Make off the entry into the plug at the laundry correctly with a male adaptor and lock nut
The existing 4ft fitting inside the tool store is to be repaired

Outside toilet and adjacent area
Sleeve all open twin and earth and surfix wire for light and plugs in 20mm pvc conduit.
Inspect all wire and cable entries and make certain that glands have been used. Where glands are in place,
these are to be tightened. Install new compression glands for wire or swa glands and shrouds for cable.
Replace the existing switch with a new single lever water tight switch                                              1
A separate earth wire is to be installed for ALL lights, plugs and isolators. Install insulated green earth wire,
1.5mm for lights and 2.5mm for plugs. The existing galvanised conduit system may not be used for earthing.
The conduit system itself, though is to be earthed

Garage no 1
Sleeve all open twin and earth and surfix wire for light and plugs in 20mm pvc conduit. The conduits are to be
secured via 20mm spacer bar saddles and run on the walls and not the roof trusses.
Inspect all wire and cable entries and make certain that glands have been used. Where glands are in place,
these are to be tightened. Install new compression glands for wire or swa glands and shrouds for cable.
A separate earth wire is to be installed for ALL lights, plugs and isolators. Install insulated green earth wire,
1.5mm for lights and 2.5mm for plugs. The existing galvanised conduit system may not be used for earthing.
The conduit system itself, though is to be earthed
Replace the existing switch with a new single lever                                                                 1
Strip all old corroded galvanised steel conduits
Install a compression gland onto the existing fluorescent fitting
Re-locate the existing fitting in the store room to the East wall                                                   1
Replace the 8ft fitting with a new 5ft dbl open channel                                                             1
Bond the HWC water pipes
Ensure that the HWC has a separate earth

Garage no 2
Sleeve all open twin and earth and surfix wire for light and plugs in 20mm pvc conduit. The conduits are to be
secured via 20mm spacer bar saddles and run on the walls and not the roof trusses.
Inspect all wire and cable entries and make certain that glands have been used. Where glands are in place,
these are to be tightened. Install new compression glands for wire or swa glands and shrouds for cable.


                                                                                                                        9
                                                                                          PROJECT SPECIFICATION
A separate earth wire is to be installed for ALL lights, plugs and isolators. Install insulated green earth wire,
1.5mm for lights and 2.5mm for plugs. The existing galvanised conduit system may not be used for earthing.
The conduit system itself, though is to be earthed
Replace the existing switch with a new single lever                                                                     1
Remove the open industrial plug box and corroded galvanised conduit
Strip and remove all un-used electrical equipment

Flammable store (all equipment to be rated explosion proof)
Strip and remove pvc conduit feeding this room from the next. The supply is to be neatly tubes down the
adjacent wall and a neat narrow slot cut across the concrete. Tube up to 1.5m in pvc conduit and re-use the
wiring to this point.
Install a Pratley EX 4-way box at this point                                                                            1
Install 1.5mm 3-core bosal inside to feed the light fitting                                                             3m
Install a single lever water tight normal switch on the front of this room. This supply to this switch is to be tubed   1
on the outside in 20mm pvc conduit secured with 20mm pvc spacer bar saddles
Replace the fitting inside with a 5ft double Nordland NLE 258 Ex fitting and tubes                                      1
The fitting is to be ceiling mount in the centre of the room via supplier manufactured M8 hooks                         2
Install earth electrodes outside, behind the room for a reading of 5 ohms or better and run a 16mm bare copper
earth wire inside. This wire is to be firmly lugged to the 2 steel boxes at the back of the room. Please make
certain that the earthing is continuous to all parts of the box including the doors where applicable.

Ground floor garages
Sleeve all open twin and earth and surfix wire for light and plugs in 20mm pvc conduit. The conduits are to be
secured via 20mm spacer bar saddles and run on the walls and not the roof trusses.
Inspect all wire and cable entries and make certain that glands have been used. Where glands are in place,
these are to be tightened. Install new compression glands for wire or swa glands and shrouds for cable.
A separate earth wire is to be installed for ALL lights, plugs and isolators. Install insulated green earth wire,
1.5mm for lights and 2.5mm for plugs. The existing galvanised conduit system may not be used for earthing.
The conduit system itself, though is to be earthed
Replace the damaged bulkhead with a new 125w Bekanova fitting and Osram 125w mercury vapour lamp                        1

Replace the corroded outside water tight box and conduit (near the above mentioned garages) with a new S15              1
box and single plug with a pvc plug. The conduit feeding the box is to be stripped and removed. Install a new
end box and tube to the S15 box with 20mm pvc conduit.

Security lighting
Strip and remove all existing wall mounted flood lights
Strip and remove the street light fitting and pole near the house completely. Trace and remove the circuit
feeding it back to the board completely.
Strip and remove pole mounted flood lights
Install new 400w metal halide Beka-Beam wide beam flood lights complete with 400w Osram lamps to replace                10
the above, the additional fittings positions will be discussed on site. Note that the fittings are to be wide beam,
have a wire guard and a stainless steel mounting stirrup because of the proximity to the sea.

Meter box
Install new earth electrodes to ensure a reading of 20 ohms or better
Replace the meter box with a new WC3 poly—carb box
Install new shrouds for the 3 mcb’s

House
Sleeve all open twin and earth and surfix wire for light and plugs in 20mm pvc conduit.
Inspect all wire and cable entries and make certain that glands have been used. Where glands are in place,
these are to be tightened. Install new compression glands for wire or swa glands and shrouds for cable.
The HWC water pipes are to be bonded
A separate earth wire is to be installed for ALL lights, plugs and isolators. Install insulated green earth wire,
1.5mm for lights and 2.5mm for plugs. The existing galvanised conduit system may not be used for earthing.
The conduit system itself, though is to be earthed
Install an sp&n mcb as the main switch for this sub-dB to ensure isolation of the live and neutral when required        1

Wendy house
Sleeve all open twin and earth and surfix wire for light and plugs in 20mm pvc conduit.
Inspect all wire and cable entries and make certain that glands have been used. Where glands are in place,
these are to be tightened. Install new compression glands for wire or swa glands and shrouds for cable.
Remove the switch wiring and fitting at the braai area
A separate earth wire is to be installed for ALL lights, plugs and isolators. Install insulated green earth wire,
1.5mm for lights and 2.5mm for plugs. The existing galvanised conduit system may not be used for earthing.
The conduit system itself, though is to be earthed
Install a circuit from the inside board and tube in 20mm pvc conduit


                                                                                                                             10
                                                                                          PROJECT SPECIFICATION
Install a new double PL18w Bekabulk fitting                                                                            1
Strip all lights, plug and the existing dB inside, remove all wiring and conduits
Install a new surface 20-way dB                                                                                        1
Install the following mcb’s:
1x 30amp sp&n mcb (main switch)
1x 60amp e-l-u
2x 20amp 1-pole mcb’s (plugs)
2x 10amp 1-pole mcb’s (lights)
Install a 5ft double open channel fitting inside the room                                                              1
Install a surface single lever switch inside                                                                           1
Install a single lever water tight switch outside                                                                      1
Repair all bulkheads fitted onto the outside of the wendy house, and re-lamp
Install a mcb shroud on the supply cable into the dB                                                                   1
Install double plugs under or near the dB                                                                              4

Replace the photocell on the pole near the wendy house with a new QS photocell                                         1
The supply to the pole is to be located inside one of the f ire station building dB’s
Install a manual bypass mcb inside the board as this is a specific requirement of the on site management. The
required changes to the wiring and or cabling are to be made to make this possible as this pole switches with
the rest of the security lighting.

                                                 General notes
Distribution boards
All boards are to have engraved pvc numbered labels under the mcb’s
All board are have a legend card
All board are to have an engraved, white on red warning label
All board are to be named
Naming will be decided upon by the project manager and will be communicated to the contractor
All connections to be tightened
Check on wire size and wire usage and replace or repair as required
Allow for the replacement of neutral and earth bars which may be corroded
Allow for a small percentage replacement of mcb’s which may be damaged


All HWC water pipes are to be bonded
Open draw and connection boxes in the ceiling space are to closed with new lids
Connector joints in the ceiling space are to be ferruled and heat shrink installed
All 1.0mm wire in the ceiling must be replaced with 1.5mm twin and earth.
Fit energy saver lamps to any globes found on site in fittings
Repair only the faulty fittings found on site

Notes in summary

No material is to be stored on site. Allowance for security at the contractor’s discretion, but no claims for losses
from council will be entertained.
All staff are to wear adequate safety clothing with the contractor’s company logo and name prominently displayed.
All work is to be supervised by a qualified electrical installation electrician.
A CIDB rating of 1EB and 1EP is required for this project and must be attached to the document.
An up to date Letter of Good-standing from the Compensation commissioner must accompany the quotation
document.
A valid tax clearance must accompany the document.
Measurements to be taken accurately by the contractor.
A Certificate of Compliance in the name of the company awarded the order (not a sub-contractor is to be issued
once the project is complete.
The COC is to cover the entire installation.
The hazardous area COC is to cover the flammable store only
DO NOT DEVIATE FROM THE SPEC




                                                                                                                           11
                                                                             PROJECT SPECIFICATION
2.    PRELIMINARIES:

2.1   EXISTING PREMISES/FACILITIES :


      The extent of the work to be done must be determined prior to commencing of work by inspecting all
      premises with the Facility Manager/Depot Supervisor and an agreed work schedule with addresses must
      be drawn up before work can start.

2.2   GENERAL REQUIREMENTS:

2.3   PROVISION OF / AVAILABLE FACILITIES:

      No toilet, water, electricity or storage facilities are available and the Respondent is to make his own
      arrangements with regard thereto.

2.4   DURATION:

      It is a requirement of this contract that the works shall be completed within a period of weeks from the
      date of receipt of the order, inclusive of any time required to provide proof of the required insurance cover,
      but excluding the year end break and special non-working days falling outside thereof.

2.5   COMPLETION AND HANDING-OVER PROCEDURE:

      It is the responsibility of the Contractor to do his own quality checks and snagging in order to ensure that
      the completed Works comply with the Specification in every respect. On completion of the Works or agreed
      section of the Works, the Contractor shall notify the Project Engineer/Manager who will in turn snag the
      work and issue a Snag List. This list may need to be produced from several snagging inspections as may
      be necessary or convenient.

      Thereafter, and upon notification by the Contractor of completion of the snagged items, the Project
      Engineer/Manager shall re-inspect these items in order to de-snag them. Only upon the de-snagging of all
      items on the List or those snag items in an agreed section of the Works, shall the Works, or such section of
      the Works as agreed upon, be deemed to be complete for handing over purposes. Until such a completed
      state is achieved, the Works, or those sections of the Works as defined, shall remain under the Contractors
      responsibility and insured by him.

2.6   PENALTIES:

      If the Quotation Adjudication points awarded to the Contractor are later found to be based on incorrect or
      false information, or the conditions pertaining to the award of points are not met, the Contractor shall pay
      the Employer an amount equal to one and a half multiplied by the product of the number of falsely claimed
      Quotation Adjudication points and the Quotation Amount exclusive of VAT, divided by 100.

      It is the responsibility of the Contractor to do his own snagging to ensure that the installations comply with
      the specification. On completion, the Project Engineer will snag the work and then de-snag after allowing a
      reasonable period for the Contractor to satisfactorily rectify any snags.

2.7   PRICING:

      This is a fixed price Quotation. Any price increase of whatsoever nature, influencing the Contractors cost of
      executing the Works, will be bourne by the Contractor who shall be deemed to have made allowance for
      this in his quotations price.

      For the valuation of interim payments, extras and omissions, the Respondents Rates as priced in the
      attached Schedule shall apply. Rates are to allow for all sundries including preliminary and general
      requirements.

2.8   CONTINGENCIES:

      The contingency sum as provided for on the Form of Offer is for use at the sole discretion and direction of
      the employer, and which may be deducted in whole or part if not required.



                                                                                                                12
                                                                                PROJECT SPECIFICATION
2.9    TRADE NAMES AND/OR PROPRIETARY BRANDS FOR MATERIALS:

       Manufacturers names and catalogue numbers where referred to hereafter are intended merely as a guide
       to the type and quality of the article required, and these need not necessarily be purchased from the firm
       indicated.

       Articles of similar manufacture by an approved firm and equal in all respects to those specified, in design,
       material, workshop and finish will be accepted, subject to the Director: …………………………….. approval.

2.10   Storage of Materials:

       The Contractor will be permitted, to store materials on site only in the area demarcated and agreed by the
       Director: ………………….. on handing over the site to the Contractor. The Contractor will be required at all
       times to keep the site in a neat and orderly fashion.

2.11   Delivery of Materials:

       The Contractor will be required to take all possible precautions to avoid damage to Municipal property and
       to prevent obstructions on any normal access route within the property.

2.12   Security of the Works:

       The Contractor is responsible for his own security regarding materials stored on site, for his own and
       labourer’s security and for the work in general for the duration of the contract. Costs relating to any security
       and insurances the contractor may require are to be included in the net tender.




                                                                                                                   13
                                                                PROJECT SPECIFICATION
                                    HEALTH & SAFETY SPECIFICATION

1. The Principal Contractor is to ensure compliance with the provisions of the OHAS Act & all relevant regulations,
   by all employees of theirs & other contractors on the site.

2.   In terms of Regulation 3 of the Construction Regulations 2003, the Principal Contractor is to notify the
     Provincial Director of the Dept of Labour, of demolition & construction work to be undertaken on a form similar
     to Annexure “D” of the Construction Regulations 2003, which must be signed by both parties

3.   The Principal Contractor is to refer to the list of known or anticipated dangers, given hereunder, or hazards
     relating to work to be undertaken on this contract that will be evident on drawings, designs, details or sketches
     to be issued.
     3.1 Removal of concrete slabs, brickwork and filling etc.
     3.2 Electrical Machines & Power Tools used.
     3.3 Temp. Electrics.
     3.4 Hazardous compounds / liquids
     3.5 Fall protection.
     3.6 Access scaffolding or suspended platforms for external façade.
     3.7 Materials Hoist/s or Lifting Machines.
     3.8 Waste removal safely.
     3.9 (other)

4.    Environmental concerns that need to be addressed include:
     4.1 Disposing of concrete and rubble.
     4.2 Cement waste.
     4.3 Noise caused by demolition work.
     4.4 Affect on adjoining buildings, roads, services, etc.
     4.5 Pedestrian/public safety.
     4.6 Construction welfare facilities on site.

5. The Principal Contractor & the demolition contractor are to appoint a competent person/s in writing in terms of sub-
   regulation. 7(1) of the Construction Regulations 2003, to undertake a risk assessment/s, to identify risks & hazards
   that persons on site may be exposed to, analyse & evaluate these risks or hazards with the view to documenting a
   plan of safe work procedures, to integrate, reduce or control these identified risks or hazards. This must include
   continual monitoring & review.
   All employees are to be instructed & trained by a competent person regarding any hazard identified on site,
   and the related work procedure.

6. The Principal Contractor & other appointed contractors are to ensure that all employees allowed onto site have
   already undergone H&S induction training pertaining to hazards prevalent on site, and must be in possession
   of proof of such training, that they must carry with them for the duration of their time on site.

7. The Consulting Engineers anticipated dangers or hazards, or dangerous procedures, will be conveyed to the
   Principal Contractor & relevant contractor.

8.   The Principal Contractor & other contractors are to make all H&S appointments as required by the Construction
     & other Regulations and OHAS Act, and keep such appointments available for scrutiny on site. The Principal
     Contractor must keep a comprehensive & updated list of all contractors appointed for sub-contract work.

9. The Principal Contractor is responsible for giving safety induction to any casual visitor to the construction site.




10. All contractors are to arrange for H&S reps to be appointed in terms of 17(1) of the OHASA.


                                                                                                                    14
                                                                           PROJECT SPECIFICATION
    The Principal Contractor is to form one or more Safety Committee/s, on which these elected H&S    reps   are
    members, together with those nominated by the contractors (of similar or fewer numbers).

11. The Principal Contractor & other contractors appointed must produce H&S plans, taking into account concerns
    in all items above, that will be audited by us before work commences and on a monthly basis thereafter. All
    parties are to attend such audits.

12. All contractors working on site must be registered, and in good standing with the Compensation Fund or other
    approved Insurer.

13. All contractors must include H&S costs in their Quotations price.




                                                                                                             15
                                 PRICING SCHEDULE FOR THE

             SCHEDULE OF SPECIFICATION RATES/BILL OF QUANTITIES

REFERENCE: W070100245                                               PROJECT No: 500160203

·      Failure to submit a fully priced Schedule with a Quotation will
       invalidate such Quotation.
·      Where the Quantity in the Schedule shows Item or Block, a lumpsum rate is required to include for all
       work inferred by such description.
·      Ensure that all costs relevant to the fulfillment of the Contract
       Conditions are included here.


INSERT PRICING SCHEDULE

* VAT-REGISTERED COMPANIES MUST PRICE EXCLUSIVE OF VAT

NOTES:

ADD IF REQUIRED




Activity Schedule


                                      ITEM                                                 AMOUNT
                                                                                            R          c




                                 TOTAL OF PRICES CARRIED TO FORM OF OFFER



NAME OF COMPANY        _____________________________________________________________________



SIGNATURE              ______________________________



DATE                   ______________________________



                                                                                                           16
                                FORM OF OFFER


REFERENCE: W070100245

THE REPAIRS TO



Brought forward from Activity Schedule                           R.........................

Add Contingency (Specify)                                        R........................

Add 14% VAT                                                      R........................ Only if VAT-registered

TOTAL QUOTED PRICE                                               R…………………

                                                                                                              CoCT    Vendor
 COMPANY NAME:                                                                                                No

 Legal Address (Domicillium
 citandi et executandi)

 PHONE / CELL / FAX :
                                                                                                                     Yes   No
 TRADEWORLD REG No:                                                IS YOUR COMPANY VAT REGISTERED? *

 COIDA REGISTRATION No:
                                                                   CIDB
 CIDB REGISTRATION No:                                             CATEGORY
 ARE YOU REGISTERED             YES          NO                    PERIOD TO
 WITH BIBC                                                         COMPLETION
 NUMBER OF DAYS FROM
 RECEIPT OF OFFICIAL
 PURCHASE ORDER TO
 COMMENCEMENT        OF
 PROJECT
ATTACH LETTER OF GOODSTANDING FROM WORKMAN’S COMPENSATION
REGARDING COIDA.

This done and signed at........................................... on .....................................

For and on behalf of the contractor who by signature hereby warrants authorization.

Signature: ..............................................

Name (print)...........................................

As Witness.............................................

Name (print)...........................................



                                                                                                                           17
                                                                            FUNCTIONALITY


                                                                        ANNEXTURE A
       FUNCTIONALITY - RESPONDENT’S (COMPANY AND NOT INDIVIDUALS) EXPERIENCE

Type of Work     Client’s details:   Date of contract   Value of contract   Date received
Performed        where work was      started and                            letter of
                 performed,          completed                              award/Purchase
                 contact name and                                           Order or handed
                 phone number                                               over the site.




Company’s total years of experience including the current year: ………………


                                                                                              18
                                                                      ANNEXTURE B
                   FUNCTIONALITY: RESPONDENTS PLANT AND EQUIPMENT
        NO ATTACHMENTS WILL BE ACCEPTED. INFORMATION TO BE INSERTED ON THIS FORM.

   PLANT & EQUIPMENT          List of Plant and Equipment    List of HIRED plant & equip for
          (List)             OWNED and dedicated to this               this project
                                         project
VEHICLES




PLANT




SPECIFIC




                          FUNCTIONALITY: RESPONDENTS STAFFING

                            No of               ALLOCATION            To be employed from
    STAFF TYPE           PERMANENT             for this project         LOCAL LABOUR
                            Staff                                           Database


SUPERVISORY


ADMINISTRATIVE


SKILLED


SEMI-SKILLED


UNSKILLED


        TOTALS


            PROJECT MANAGER AMEND STAFF TYPE TO SUIT THIS PARTICULAR PROJECT



                                                                                               19
                                                                           ANNEXTURE C

FORM OF UNDERTAKING IN RESPECT OF THE OCCUPATIONAL HEALTH AND SAFETY
                              ACT, 1993

The City of Cape Town

Dear Sir

With reference to the Contract entered into between

 …………………………………………………………………………. (Contractor)
(hereinafter called “the Firm”) and the City of Cape Town, in respect of

…………………………………………………………………………(Contract Title) . The Firm do hereby undertake to
complete the work required in accordance with the provisions of all pertinent legislation and in particular with the
provisions of the Occupational Health & Safety Act, 1993 and the regulations promulgated thereunder.

The Firm further undertakes that all work carried out by it shall take place under constant supervision of a
competent employee of the Firm. Where the said Act or the regulations promulgated thereunder require the
designation of a specific supervisor, the Firm shall forthwith in writing appoint a competent person as required. The
Firm shall in writing advise the City of Cape Town of such appointment prior to commencement of work.

In terms of section 37(2) of the Occupational Health and Safety Act,

I,                                                                     (full names)
being the Chief Executive Officer / authorised representative (delete whichever does not apply) of the Firm, do
hereby undertake to ensure that the Firm’s employees carry out all such work in accordance with the provisions of
the said Act and the regulations promulgated thereunder.

I do hereby agree that the City of Cape Town shall at all reasonable times be entitled to access the premises on
which such work is being performed, in order to conduct inspections and to advise the Firm of any Act or omission
by the Firm, which Act or omission constitutes an offence in terms of the said Act or the regulations promulgated
thereunder.




Signed :                                                  Dated :




                                                                                                                 20
                                                                                                             ANNEXTURE D1
                                                                          AGREEMENT
WORK TO BE PERFORMED BY A MANDATORY FOR THE                                                                                                                   IN TERMS
OF THE OCCUPATIONAL HEALTH & SAFETY ACT

For the purpose of the Agreement, “Act” shall mean the Occupational Health & Safety Act No. 85 of 1993, as
amended.

In terms of Section 37 (2) of the Act, I
(Name of Firm)_________________________________________________________
hereinafter referred to as “the Firm” and the City of Cape Town, enter into the following agreement as mandatory
and employer respectively:

I,_____________________________________________________ (Name of Person), representing the Firm
(mandatory) is an employer in its own right with duties as prescribed in the Act and agree to ensure that the work to
be executed under the abovementioned contract will be completed in accordance with the provisions of the Act and
the Regulations promulgated thereunder.

I, _______________________________________________________(Name of Person), being the Chief
Executive Officer of the Firm is, in terms of Section 16 of the Act, the person responsible for ensuring compliance
with the provisions of that Act and the Regulations promulgated thereunder in respect of all work undertaken by the
Firm on the Site relating to the abovementioned contract.

I,__________________________________________________________ (Name of Person), is the person who ,
as general supervisor in terms of Section 8 (2) (i) of the Act, has the knowledge and experience necessary to
assess the hazards associated with the performance of work or use of machinery relating to the abovementioned
contract and has the authority to ensure that precautionary measures taken by the Firm are implemented.

Should I ___________________________________________________ (Name of Person) for whatever reason be
unable to perform in terms of this Agreement I shall immediately, in writing, advise the Director: Financial Services,
P O Box 1694, Cape Town, 8000.

The parties agree that Annexure “A” attached forms an integral part of this Agreement.

The parties acknowledge and agree that in addition to the terms and conditions of this Agreement they are familiar
with and are bound by the Act and Regulations made thereunder.

Furthermore in terms of Sec. 89 of the Compensation for Occupational Injuries and Diseases Act

(COIDA) No 130 of 1993 ________________________________________________ (Name of Firm) is registered
as an employer in accordance with provisions of the Act, and hereby supply the following information:

i)          Registration Number with the Compensation Commissioner:                                                                                   .
ii)         Proof that fees in terms of the COIDA are fully paid up.

No amendment, alteration, addition or deletion hereof shall be of any force or effect unless reduced to writing and
signed by all parties to this Agreement or their duly authorised representative.

No cancellation of the Agreement shall be of any force or effect unless reduced to writing and signed by the duly
authorised representative of the employer.


Signed this .................................................. day of ..................................... at .............................................


.......................................................................                        .................................................................
BEING DULY AUTHORISED TO SIGN                                                                     BEING DULY AUTHORISED TO SIGN
ON BEHALF OF MANDATORY                                                                                           ON BEHALF OF EMPLOYER
(CONTRACTOR)                                                                                             (MUNICIPAL REPRESENTATIVE)
                                                                       ANNEXURE D2
GENERAL INFORMATION


1.   The Occupational Health and Safety Act No. 85 of 1993 comprises Sections 1 to 50 and all unrepeated
     Regulations made under Section 35 of the former Machinery & Occupational Safety Act No. 6 of 1983, as
     amended, as well as other Regulations which may be promulgated in terms of the new Act.

2.   “Mandatory” is defined as includ[ing] an agent, a contractor or a subcontractor for work, but without
     derogating from his status in his own right as an employer or user [of plant or machinery]. (Section 1 of the
     Act)

3    Section 37 of the Act potentially punishes employers (principals) for the unlawful acts or omissions of
     Mandatories (contractors) save where (in terms of Section 37(2) of this Act) a written agreement between
     the parties has been concluded containing arrangements and procedures to ensure compliance with the
     said Act by the Mandatory with the provisions of this Act.

4    To perform in terms of this agreement the Mandatory must be familiar with the relevant portions of the Act.

5    Mandatories who utilise the services of their own Mandatories (subcontractors) are advised to conclude a
     similar agreement with their Mandatories.

6    Be advised that this Agreement places the onus on the Mandatory to contact the Employer in the event of
     inability to perform as per this Agreement. The Employer, however, reserves the right to unilaterally take
     any steps as may be necessary to enforce this Agreement.
                                                                                                                                             ANNEXURE E1
                                        HEALTH AND SAFETY PLAN
NO ATTACHED SAFETY PLANS WILL BE CONSIDERED. THIS DOCUMENT MUST BE
COMPLETED AS PER THE POINTS REQUESTED.




Principal Contractor : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .




Client : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .




Project : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .


                   ..........................................................................




                                                               Project No : . . . . . . . . . . . . . . .
                                                                         ANNEXURE E2
       RISK ASSESSMENT

(a)    Identification of risks and hazards to which persons may be exposed to (List WHAT are the risks):

...................................................................................

...................................................................................

...................................................................................

...................................................................................

..................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

(b)    Analysis and evaluation of risks and hazards identified (List WHY these are risks):

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

(c)   Documented plan of safe work procedures to mitigate, reduce or control the risks and hazards identified
(HOW you will minimize the risks eg. Fall Protection Plan):

...................................................................................

...................................................................................

...................................................................................

...................................................................................
                                                                ANNEXURE E3
...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................


(d)   Monitoring plan (Inductions, Inspection and Registers):

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................
                                                                                                       ANNEXURE E4
...................................................................................

(e)         Review plan (Should circumstances require you to change your Plan):

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

EMERGENCY PROCEDURES:

DETAIL OF EMERGENCY SERVICES

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................


ACTION / STEPS IN THE EVENT OF SPECIFIC TYPES OF EMERGENCIES

..................................................................................

.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

...................................................................................

...................................................................................

...................................................................................


INFO ON HAZARDOUS MATERIALS AND SITUATIONS

...................................................................................

...................................................................................

...................................................................................

...................................................................................
                                                                                   ANNEXURE E5
LIST OF KEY PERSONNEL / TELEPHONE NUMBERS

..........................................                                         POLICE                .......................

..........................................                                         AMBULANCE . . . . . . . . . . . . . . . . . . . . . .

..........................................                                         HOSPITAL              .......................

..........................................                                         FIRE                  .......................


APPOINTMENTS, DELEGATIONS, RESPONSIBILITIES:

CONSTRUCTION SUPERVISOR: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .


SUBORDINATE CONSTRUCTION SUPERVISOR (if necessary): . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .


CONSTRUCTION SAFETY OFFICER (if necessary): . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

...................................................................................

REMARKS:

...................................................................................

...................................................................................




     Name of Principal Contractor                     Name of Company Director                         Signature                       Date
     Registration No in respect of the Compensation for Occupational
     Injuries and Diseases Act:


APPROVAL BY CLIENT:




              Name of Client                           Name of Project Engineer                         Signature                      Date

RECORD KEEPING / HEALTH & SAFETY FILE
The approved health and safety plan must be kept in a health and safety file on site and made accessible for
general perusal in terms of the Construction Regulations, 2003.

In addition to the health and safety plan, the health and safety file is to be kept updated with the following
information:

                   Incidents / accidents
                   Training
                   Inspections
                   Audits minutes
                   Any other relevant information
                                                                                                   ANNEXU
                                                                                                  RE F1

DECLARATION OF INTEREST

1.           No quotation will be accepted from persons in the service of the state.

2.           Any person, having a kinship with persons in the service of the state, including a blood
             relationship, may make an offer or offers in terms of this invitation to quote. In view of
             possible allegations of favouritism, should the resulting quote, or part thereof, be
             awarded to persons connected with or related to persons in service of the state, it is
             required that the supplier or their authorised representative declare their position in
             relation to the evaluating/adjudicating authority and/or take an oath declaring his/her
             interest.

3.           In order to give effect to the above, the following questionnaire must be
             completed and submitted with the quotation.


             3.1     Full Name: …………………………………………………………………………

             3.2     Identity Number:      …………………………………………………………………

             3.3     Company Registration Number: …………………………………………………

             3.4     Tax Reference Number: …………………………………………………………

             3.5     VAT Registration Number: ………………………………………….……………

             3.6     Are you at present in the service of the state?                               YES / NO

                     3.6.1        If so, furnish particulars.

                                  ___________________________________________________________

                                  ___________________________________________________________

             3.7     Have you been in the service of the state for the past twelve months?          YES / NO

                     3.7.1        If so, furnish particulars.

                                  __________________________________________________________

                                  __________________________________________________________

             3.8     Do you have any relationship (family, friend, other) with persons in the   YES / NO
                     service of the state and who may be involved with the evaluation and or
                     adjudication of this quote?

     3.8.1           If so, furnish particulars.
                __________________________________________________________

             __________________________________________________________




                  3.9       Are you aware of any relationship (family, friend, other) between a supplier YES / NO
                            and any persons in the service of the state who may be involved with
                                                                                                             ANNEXURE
        F2
                            the evaluation and or adjudication of this quote?

                            3.9.1 If so, furnish particulars

                                  ______________________________________________________________

                                  ______________________________________________________________


                  3.10      Are any of the company’s directors, managers, principle shareholders or         YES / NO
                            stakeholders in service of the state?

                            3.10.1 If so, furnish particulars.

                                    _____________________________________________________________

             _____________________________________________________________

                  3.11      Is any spouse, child or parent of the company’s directors, managers,            YES / NO
                            principle shareholders or stakeholders in service of the state?
                            3.11.1 If so, furnish particulars.

               _____________________________________________________________
 MSCM Regulations: “in the service of the state” means to be –
  (a) a member of –
      (i)      any municipal council;
      (ii)     any provincial legislature; or
      (iii)    the national Assembly or the national Council of provinces;
  (b) a member of the board of directors of any municipal entity;
  (c) an official of any municipality or municipal entity;
  (d) an employee of any national or provincial department, national or provincial public entity or constitutional institution
      within the meaning of the Public Finance Management Act, 1999 (Act No.1 of 1999);
  (e) a member of the accounting authority of any national or provincial public entity; or
  (f) an employee of Parliament or a provincial legislature.
  (g) a member of –
      (i)      any municipal council;
      (ii)     any provincial legislature; or
      (iii)    the national Assembly or the national Council of provinces;
  (h) a member of the board of directors of any municipal entity;
  (i) an official of any municipality or municipal entity;
  (j) an employee of any national or provincial department, national or provincial public entity or constitutional institution
      within the meaning of the Public Finance Management Act, 1999 (Act No.1 of 1999);
  (k) a member of the accounting authority of any national or provincial public entity; or
  (l) an employee of Parliament or a provincial legislature.
                                       CE RT IFI C AT IO N

I, THE UNDERSIGNED, ____________________________________________________________________________
                                                                             (FULL NAME IN BLOCK LETTERS)
CERTIFY THAT THE INFORMATION FURNISHED ON THIS DECLARATION FORM IS CORRECT.
         I ACCEPT THAT THE STATE MAY ACT AGAINST ME SHOULD THIS DECLARATION PROVE TO BE FALSE.


___________________________________
                                           __________________________
             Signature                                                               Date

___________________________________
________________________________________________________
             Position                                             Name of Supplier
                                                                                  ANNEXU
                                                                                 RE F3

     TRANSPARENCY AND DISCLOSURE OF POTENTIAL CONFLICTS OF
INTERESTS

    If there is any known potential conflict of interests or if any owner, partner or member
    of the Supplier is an official, an employee or a councillor of the City of Cape Town, or is
    related to an official, an employee or a councillor of the City of Cape Town, that
    relationship must be placed on record here:

    ______________________________________________________________
    ________

    ______________________________________________________________
    ________

    ___________________________________________________________________________
    ___

    ___________________________________________________________________________
    ___

    ___________________________________________________________________________
    ___



    This is intended to guide the adjudication process with reference to the relevant
    sections of the Municipal Systems Act and the Municipal Finance Management Act. It
    should be noted that failure to provide complete information may render any contract
    awarded on the basis of this quotation subject to invalidation.




    Should you be aware of any corrupt or fraudulent transactions relating to the
    quotation process of the City of Cape Town, please contact the following:



                           Fraud.hotline@capetown.gov.za
                                  OR



The Gobodo external audit hotline at: 0800 32 31 30 (toll free)


Information submitted will need to be substantiated, but sources will be
                   regarded as confidential.

				
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