South Lakes High School Athletic Booster Club
11400 South Lakes Drive
Reston, VA 20191
Board Meeting Minutes
August 11th, 2010
In Attendance: Bob Clinage, Erika Castro, Lora Griffith, Eva Dempster, Matt Maginniss, Linda Jones, Kelly
Kroll, Jean Marie Youngren, Irv Greene, Julie Lasure, Marilyn Maginniss
Guests: Craig Lunde (boys lacrosse coach)
Meeting Start: 6:01pm
Meeting End: 7:50
Quorum: Yes No
Treasurer – Bob Clinage
Updated Cash position report - Updated net cash balance is $2,929.78. Costco credit card balance is $0.00.
$130.00 membership renewal due 9/1. Sam’s Club credit card balance is $0.00. $100.00 membership
renewal due 8/17. Annual liability insurance premium of $766.00 due 9/2.
Booster Club Contributions to South Lakes Athletics Year-to-Date is $0.
Current Activities: summer camp administration: payroll, final county reports being completed. Seven camp
weeks completed; each was profitable; final report in September
Competing quotes for annual insurance policy being sought
Costco/Sam’s Club card changes. The following people have Costco cards: Julie, Jean Marie, Kelly and we
have one we will hold onto for future use.
Research for hot dog cooker and pretzel warmer continues
Rolling grill/hot dog warmer with sneeze guard runs anywhere between $600.00 – $1200.00.
Pretzel warmer with humidity system and heater runs between $1000.00 - $1300.00 plus freight.
It was decided that we would buy pretzels first and microwave them to see how they sell first before investing
in a heater/grill, etc.
Secretary’s Report – Eva Dempster
July meeting minutes were approved and seconded
Next meeting is scheduled for Wednesday, August 11th at 6:30. NOTE NEW START TIME!
Director of Ways and Means – Open Position
2 Vice President - Team Reps – Lora Griffith
List of team reps is growing. She will submit final list to board in September.
Director of Publicity – OPEN
President’s Report – Matt Maginniss
Matt is speaking at the Parent Orientation Meeting on 9/2 at 7 pm and the Fall Coaches Meeting on the 18
Director of Membership – Erika Castro
Booster cards are ordered.
People are starting to sign up for booster memberships. They can go on line to order a membership.
Director of Concessions – Jean Youngren
It was decided that we were going to go with regular chicken sandwiches and nuggets – not spicy.
Director of Volunteers – Kelly Kroll
Volunteer forms have been collected as people turn in athletic physical forms.
Will input all their information. E-mails are the main key to reaching people.
Will give non-booster related info. such as field maintenance, etc. to Linda Jones
She is currently trying to fulfill the volunteer need for 8/18 and 8/21.
Director of Apparel – Julie Lasure and Susan Campbell
Julie taking the requests for tables. It was decided that the groups that requested a table first get their
choice of table set up first.
12 tables have been requested so far.
All new, spirit wear apparel has been ordered and it is on schedule to be received prior to Block Party.
1 Vice President – Fundraising – Irv Greene
Paradise Ice Cream is all lined up – they may give us a cut of sales.
We will also do a 50/50 raffle as a fundraiser. Will charge $1.00 a ticket or $6.00 for five.
The booster table will handle the selling of tickets as well.
Need someone to go into the stands and sell tickets.
Matt will make announcement of winner and distribute the winnings.
Matt will try to find someone (and needs help) to find corporate sponsors next year. Needs someone to also
make phone calls to past sponsors to see if they want to donate again.
Julie and leadership committee are mapping out tables for Block Party.
Irv will ask Galvin about car decals.
Linda will ask permission if the art students can paint the trailers (sea containers) outside.
Susan to get information to Matt in regards to what sport teams take over what apparel products.
Linda will send e-mail as to whom has signed up for dunk tank and what time slots they will take. Need 5
commitments at least by the 18 of August.
Julie checking into whether or not kids can get into dunk tank.
Lora to send e-mail to all team reps about bringing their own cash boxes, cleaning up their mess,etc.
Kelly will get Brandi’s Costco card from her.
Linda will request Block Party to be put on marquee. She will get ADSA to do it.
Leadership Committee: Will make a used CD; will speak to Drumline regarding playing; Facebook
reminders are constantly being made; posters will be made.
2009/2010 Booster Contacts:
Name E-mail Phone
Susan Campbell firstname.lastname@example.org 703-758-1024
Bob Clinage Bdbk@aol.com 703-709-9179
Julie Lasure email@example.com 703-439-9691
Eva Dempster firstname.lastname@example.org 703-407-5715
Irv Greene IWGreene@fcps.edu
Linda Jones Linda.Jones@fcps.edu 703-715-4518
Lora Griffith email@example.com 703-574-2528
Kelly Kroll firstname.lastname@example.org
Matt McGinniss email@example.com 703-304-0542
Erika Castro firstname.lastname@example.org 703-464-0648
Jeanmarie Youngren Youngren01@gmail.com