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Contractor Customer Projects document sample
Document Sample
VCU Renovations Dept.
TO:
WO# 0
Project Title: 0
Pursuant to your request, this department hereby offers a budget estimate for general renovations as outlined
below:
Demolition:
1. Interior Walls
2. Casework
3. Doors & Hardware
4. Plumbing
5. HVAC
6. Lighting
7. Electrical
8. A/B testing/design
9. A/B Removal
10. Carpet or VCT
11.
$ -
New Work:
1. Walls
2. Casework
3. Doors & Hardware
4. Plumbing
5. HVAC
6. Lighting
7. Electrical
8. Carpet
9. VCT
10. Painting
11. Zone Assistance
12. A/B monitoring
12. Tile $ -
Sub-total $ -
Contractor OH & P $ -
Sub-total $ -
Management fee $ -
Total $ -
The above estimate was prepared with information received from the field visit. A detailed scope
has not been prepared but is available upon request.
Submitted by,
Sr. Project Manager
NOTICE OF AWARD
DATE:
TO:
RE: INSTITUTION/AGENCY: Virginia Commonwealth University
PROJECT TITLE: 0
PROJECT NO: WO# 0
PO#
Gentlemen:
Your Bid dated ____________________, 200___ for the above Project has been considered and you
are the apparent successful bidder. You are hereby notified that you have been awarded a contract
for
NOTICE TO PROCEED
DATE:
TO:
RE: INSTITUTION/AGENCY: Virginia Commonwealth University
PROJECT TITLE:
PROJECT NO: WO#
PO#
Gentlemen:
In accordance with the Contract Between Owner and Contractor (RFQ, IFB or Contractor's Estimate), you
are notified that the Time for Completion under the above Agreement will commence to run on,
_3/31/03_. By that date, you are to start performing your obligations under the Contract Documents. In
accordance with the Contract between Owner and Contractor, the Work shall be substantially completed
no later than 6/15/03. You are required to submit a detailed construction schedule within 24 hours of
notification to proceed.
You are also reminded of the requirements of the General Conditions, SECTION 8 - CONTRACT
SECURITY and SECTION 12 - "ALL RISK" BUILDER'S RISK INSURANCE.
Virginia Commonwealth University
(Owner)
By
(Authorized Signature)
(Typed Name & Title)
c: Project File
VCU RENOVATIONS DEPARTMENT
Due to the importance Request for having a and RFQ#: understanding imposed therein, the undersigned offers
In Compliance with thisof all Bidders Quotationclear to all conditionsof the specifications/scope of work andand
0
ISSUE DATE:
PROJECT TITLE: 0
Issuing And Using Agency: Virginia Commonwealth University
Attention: Claudia Mangum
Responses to this Request for Quotation must be returned to the Contract Administrator identified
above by (Time/Date) or it will be rejected.
All Inquiries For Information Should Be Directed To: ISSUING AGENCY, address listed above at phone number
(804) 828-2314 or Fax number (804) 828-5461.
************************************************************************************************************************************
The RFQ Number and Date and Time of bid submission deadline, as reflected above, must clearly appear on the
face of the returned Request for Quotation.
************************************************************************************************************************************
In Compliance with this Request for Quotation and to all conditions imposed therein, the undersigned offers and
agrees to furnish the goods/services at the price(s) indicated in the Pricing Schedule. Furthermore, the undersigned
agrees not to start any work relative to this particular solicitation until a resulting formal signed purchase order is
received by the contractor from Virginia Commonwealth University/VCU Renovations Department. Any work relative
to this solicitation performed by the Contractor prior to receiving a formal signed purchase order shall be at the
Contractor’s own risk and shall not be subject to reimbursement by the University.
Name and Address of Firm:
Date:
By:
(Signature in Ink)
Zip Code: Name:
(Please Print)
Telephone Number: Fax:
Title:
FEI/FIN NO. :
Acknowledgment is made of receipt of the following Addenda:
(If applicable, include Addendum Number and Date)
VCU RENOVATIONS DEPARTMENT
RFQ#: 0
I. SCOPE OF WORK:
Included as attachments to this document as designated below:
Scope of Work page(s) Dated:
Specifications page(s) Dated:
Drawings page(s) Dated:
Sketches page(s) Dated:
By signature of this bid, Contractor agrees to the given "Scope of Work" and will complete the work
on schedule, based on all attachments given as the "Scope of Work". The Low-Bidder will initial the
"Scope of Work" upon "Award of Bid".
Applicable terms & conditions provided with Prequalification Agreement:
Instructions to Bidders (CO-7a) and General Conditions of The Contract for Capital Outlay
Projects (CO-7).
X Commonwealth of Virginia Terms and Conditions, Special Terms and Conditions, and Terms and
Conditions for Non-Capital Outlay Construction Projects.
Payment Terms: Net 30 Progressive payments allowed ? Yes No
NOTE: CO-12 shall be used when CO-7 terms are incorporated.
II. PRICING SCHEDULE:
Contractor agrees to provide goods/services specified herein and in accordance with the agreement
documents identified in the Pre-qualification Agreement for the following price:
$ Lump Sum Amount
Contract award will be based on the TOTAL BASE BID Amount shown above plus as many
Additive Bid Items taken in sequence as the Owner in its discretion decides to award.
State estimated amounts associated with utilization of minority-owned or women-owned
businesses on this project below:
$ Minority-owned businesses
Name of Firm(s):
$ Women-owned businesses
Name of Firm(s):
Name of Bidder:
Field Manhours:
VCU RENOVATIONS DEPARTMENT
RFQ#: 0
III. SCHEDULE REQUIREMENTS:
Low bidder will be required to submit a detailed construction schedule within 24 hours of notification
to proceed.
Adherence to this schedule is critical. State the number of calendar days after receipt of order for your
firm to complete the project. This date may be a factor in making the award.
days from Notice To Proceed.
The contractor is required to start work on and to be completed by .
************************************************************************************************************************************
Each bid shall Bidder shall deliver to the purchasing office executed Commonwealth of Virginia Standard
The successfulbe accompanied by a bid bond or guaranty of five percent (5%) of the amount of the bid which shall
MANDATORY PRE-BID CONFERENCE
A mandatory pre-bid conference will be held at (location)
(time/date). The purpose of this conference is to allow potential Bidders an
opportunity to present questions and obtain clarifications relative to any facet of this solicitation.
Due to the importance of all Bidders having a clear understanding of the specifications/scope of work and
requirements for this solicitation, attendance at this conference will be a prerequisite for submitting a bid.
Bids will only be accepted from those Bidders who are represented at this bid conference. Attendance at this
conference will be evidenced by the representative’s signature on the attendance roster. No one will be admitted
admitted after: (time).
Bring a copy of the solicitation with you. Any changes resulting from this conference will be issued in a written
addendum to the solicitation.
The following site visit information is applicable if marked:
A mandatory site visit will take place immediately after the conference.
An optional site visit will take place immediately after the conference.
Site visits may be conducted by appointment. Please contact :
at to schedule an appointment.
VCU RENOVATIONS DEPARTMENT
RFQ#: 0
************************************************************************************************************************************
OPTIONAL PRE-BID CONFERENCE:
An optional pre-bid conference will be held at (location)
(time/date). The purpose of this conference is to allow potential Bidders an
opportunity to present questions and obtain clarifications relative to any facet of this solicitation.
While attendance at this conference will not be a prerequisite to submitting a bid, Bidders who intend to submit a
bid are encouraged to attend. Any changes resulting from this conference will be issued in a written addendum
to the solicitation.
The following site visit information is applicable if marked:
A mandatory site visit will take place immediately after the conference.
An optional site visit will take place immediately after the conference.
Site visits may be conducted by appointment. Please contact :
at to schedule an appointment.
VCU RENOVATIONS DEPARTMENT
signed
relative
VCU RENOVATIONS DEPARTMENT Page 9 of 4
IFB # : 0
ISSUE DATE:
PROJECT TITLE: 0
Issuing And Using Agency: Virginia Commonwealth University
Attention: Claudia Mangum
Sealed Bids Will Be Received Until: (time) (date)
For Furnishing The Goods/Services Described Herein And Opened in Public at: (time) on:
.
All Inquiries For Information Should Be Directed To: ISSUING AGENCY, address listed above at Phone number
(804) 827-3841 or Fax number (804) 828-5461.
************************************************************************************************************************************
The IFB Number and Date and Time of bid submission deadline, as reflected above, must clearly appear on the
face of the returned bid package.
************************************************************************************************************************************
In Compliance with this Invitation for Bid and to all conditions imposed therein, the undersigned offers and agrees to
furnish the goods/services at the price(s) indicated in the Pricing Schedule. Furthermore, the undersigned agrees
not to start any work relative to this particular solicitation until a resulting formal signed purchase order is received by
the contractor from Virginia Commonwealth University/VCU Renovations Department. Any work relative to this
solicitation performed by the Contractor prior to receiving a formal signed purchase order shall be at the Contractor’s
own risk and shall not be subject to reimbursement by the University.
Name and Address of Firm:
Date:
By:
(Signature in Ink)
Zip Code: Name:
(Please Print)
Telephone Number: Fax:
Title:
FEI/FIN NO. :
Acknowledgment is made of receipt of the following Addenda:
3963fcc1-fc3a-4d99-9ac1-cb55805dc988.xls Revised 12/8/00
VCU RENOVATIONS DEPARTMENT Page 10 of 4
(If applicable, include Addendum Number and Date)
IFB # 0
I. SCOPE OF WORK:
Included as attachments to this document as designated below:
Scope of Work page(s) Dated:
Specifications page(s) Dated:
Drawings page(s) Dated:
Sketches page(s) Dated:
By signature of this bid, Contractor agrees to the given "Scope of Work" and will complete the work on schedule,
based on all attachments given as the "Scope of Work". The Low-Bidder will initial the "Scope of Work" upon
"Award of Bid".
Applicable terms & conditions provided with Prequalification Agreement:
Instructions to Bidders (CO-7a) and General Conditions of The Contract for Capital Outlay
Projects (CO-7).
X Commonwealth of Virginia Terms and Conditions, Special Terms and Conditions, and Terms and
Conditions for Non-Capital Outlay Construction Projects.
Payment Terms: Net 30 Progressive payments allowed ? Yes No
NOTE: CO-12 shall be used when CO-7 terms are incorporated.
II. PRICING SCHEDULE:
Contractor agrees to provide goods/services specified herein and in accordance with the agreement
documents identified in the Pre-qualification Agreement for the following price:
$ Lump Sum Amount
Contract award will be based on the TOTAL BASE BID Amount shown above plus as many
Additive Bid Items taken in sequence as the Owner in its discretion decides to award.
State estimated amounts associated with utilization of minority-owned or women-owned
businesses on this project below:
$ Minority-owned businesses
Name of Firm(s):
3963fcc1-fc3a-4d99-9ac1-cb55805dc988.xls Revised 12/8/00
VCU RENOVATIONS DEPARTMENT Page 11 of 4
$ Women-owned businesses
Name of Firm(s):
Name of Bidder:
Field Manhours:
IFB # 0
III. SCHEDULE REQUIREMENTS:
Low bidder will be required to submit a detailed construction schedule within 24 hours of notification
to proceed.
Adherence to this schedule is critical. State the number of calendar days after receipt of order for your
firm to complete the project. This date may be a factor in making the award.
days from Notice To Proceed.
The contractor is required to start work on and to be completed by .
************************************************************************************************************************************
BID BOND OR GUARANTEE: (For all work over $100,000.00)
Each bid shall be accompanied by a bid bond or guaranty of five percent (5%) of the amount of the bid which shall
be certified check, cashier’s check, cash escrow or a bid bond payable to the Treasurer of the Commonwealth of
Virginia. The sureties of all bonds shall be of such surety company or companies as are approved by the State and
are authorized to transact business in the Commonwealth of Virginia. Such bid bond or check shall be submitted
with the understanding that it shall guarantee that the Bidder will not withdraw such bid during the period of thirty
(30) days following he opening of bids; that if such bid is accepted, the Bidder will accept and perform under the
terms of the Invitation for Bid and purchase order o contract. The bid guarantee will be returned upon award of
contract.
PERFORMANCE AND PAYMENT BONDS (For all work over $100,000.00)
The successful Bidder shall deliver to the purchasing office executed Commonwealth of Virginia Standard
Performance and Labor and Material Payment Bonds, each in the sum of the contract amount, with the
Commonwealth of Virginia as obligee. The surety shall be a surety company or companies approved by the State
Corporation Commission to transact business in the Commonwealth of Virginia. No payment shall be due and
payable to the Contractor, even if the contract has been performed in whole or in part, until the bonds have been
delivered to and approved by the purchasing office. Standard bond forms will be provided by the purchasing office to
or at the time of award.
************************************************************************************************************************************
3963fcc1-fc3a-4d99-9ac1-cb55805dc988.xls Revised 12/8/00
VCU RENOVATIONS DEPARTMENT Page 12 of 4
IFB # 0
MANDATORY PRE-BID CONFERENCE
A mandatory pre-bid conference will be held at (location)
(time/date). The purpose of this conference is to allow potential Bidders an
opportunity to present questions and obtain clarifications relative to any facet of this solicitation.
Due to the importance of all Bidders having a clear understanding of the specifications/scope of work and
requirements for this solicitation, attendance at this conference will be a prerequisite for submitting a bid.
Bids will only be accepted from those Bidders who are represented at this bid conference. Attendance at this
conference will be evidenced by the representative’s signature on the attendance roster. No one will be admitted
admitted after: (time).
Bring a copy of the solicitation with you. Any changes resulting from this conference will be issued in a written
addendum to the solicitation.
The following site visit information is applicable if marked:
A mandatory site visit will take place immediately after the conference.
An optional site visit will take place immediately after the conference.
Site visits may be conducted by appointment. Please contact :
at to schedule an appointment.
************************************************************************************************************************************
OPTIONAL PRE-BID CONFERENCE:
An optional pre-bid conference will be held at (location)
(time/date). The purpose of this conference is to allow potential Bidders an
opportunity to present questions and obtain clarifications relative to any facet of this solicitation.
While attendance at this conference will not be a prerequisite to submitting a bid, Bidders who intend to submit a
bid are encouraged to attend. Any changes resulting from this conference will be issued in a written addendum
to the solicitation.
The following site visit information is applicable if marked:
A mandatory site visit will take place immediately after the conference.
An optional site visit will takeplace immediately after the conference.
Site visits may be conducted by appointment. Please contact :
at to schedule an appointment.
3963fcc1-fc3a-4d99-9ac1-cb55805dc988.xls Revised 12/8/00
VCU RENOVATIONS DEPARTMENT Page 13 of 4
rees to
ived by
ractor’s
3963fcc1-fc3a-4d99-9ac1-cb55805dc988.xls Revised 12/8/00
VCU RENOVATIONS DEPARTMENT Page 14 of 4
3963fcc1-fc3a-4d99-9ac1-cb55805dc988.xls Revised 12/8/00
VCU RENOVATIONS DEPARTMENT Page 15 of 4
office to
3963fcc1-fc3a-4d99-9ac1-cb55805dc988.xls Revised 12/8/00
VCU Renovations Department
REQUEST FOR OEHS SERVICES
Date:
Project Location: 0
Floor/Room #
Work Order #: 0
PROJECT MGR:
DESCRIPTION OF
WORK:
1st Request 2nd Request
Samples/Testing Samples/Testing
Monitoring Services Monitoring Services
Design Services Design Services
Other: Other:
Comments:
OEHS PROJECT MANAGER:
DATE:
SERVICES: PRICE
Samples/Testing
Monitoring Services
Design Services
Other:
TRACKING NUMBER/INVOICE NUMBER:
3963fcc1-fc3a-4d99-9ac1-cb55805dc988.xls 8/16/2011
VCU Renovations Department
3963fcc1-fc3a-4d99-9ac1-cb55805dc988.xls 8/16/2011
VCU Renovations Department
SCOPE OF WORK
IFB/RFQ/WO# :
Project Title:
Project Location:
Date Issued:
SCOPE OF WORK NOTES:
Inaccordance with the Contract Between Virginia Commonwealth University and Gilbane Building
Company (VCU Renovations Department), all projects send out for RFQ or IFB that do not advance to
bid as a renovation project, the client will be charged an estimating fee.
By initialing below, all parties agree to the above scope of work:
VCU Renovations Contractor Customer
3963fcc1-fc3a-4d99-9ac1-cb55805dc988.xls 8/16/2011
SPECIAL CONDITIONS Revised 5/27/05
1. Keep site clean and free of any debris. Clean site daily at end of day.
DIVISION 1:
1. The client does hereby acknowledge that due to the age and nature of the majority of the buildings at VCU/MCVH,
that there are unforeseen conditions for which neither VCU Renovations nor the Contractor could possibly be aware of
prior to the start of work. Therefore, in the event of unforeseen conditions, all additional work shall be completed at
reasonable, agreed upon cost and in no case without prior written authorization from the client.
2. Zone Assistance -All costs for VCU / MCVH Zone Assistance will be paid for by the Customer. These charges will
be included on the initial project approval form.
3. The Contractor shall provide VCU Renovations a clean set of reproducible "as built" drawings and wiring diagrams,
marked to record all changes made during installation or construction. The Contractor shall also provide maintenance
manuals, parts lists and a copy of all warranties for all equipment. All "as built" drawings and wiring diagrams,
maintenance manuals, parts lists and warranties shall be delivered to the Renovations Department upon completion of
the work and prior to final payment.
4. Any questions regarding clarifications or changes in the scope of work shall be submitted in writing to the A/E and
Project Manager on a “Request for Information “ (RFI) form prior to beginning work in question. All prebid question
must be submitted on "Prebid Question Form" within 2 days of the pre-bid conference or IFB/RFQ bid date, which ever
takes precedence, but never less than 24 hours before bids are due.
5. Any Request for Change Order (RCO) initiated by the contractor or the owner shall be submitted in writing to the A/E
and Project Manager by the contractor and include a detailed breakdown of associated labor and material costs and
information on possible schedule impact. All RCO's must be submitted prior to beginning work or receiving a revised
purchase order. Any change order work completed by the contractor prior to receiving a signed change order or
revised purchase order is performed at the contractor's own risk and may not be reimbursed by the owner.
6. It is the Contractor's responsibility to survey the site and become familiar with all existing conditions, including all
work to be performed by its subcontractors. Field investigations shall be inclusive of, but not limited to:
a. Existing site conditions and existing conditions of the space or area to be renovated
b. Existing utilities and means necessary to perform work detailed in the Scope of Work.
c. Verification of quantities required to complete the work. Dimensions given are for bidding purposes only. Verify all
dimensions in the field.
7. Notify JC-80 Control Center @ #828-9364 and VCU Renovations prior to working on or around sprinklers or smoke
detectors.
8. Notify VCU Renovations by 10:00 AM on Thursday of any work schedule for the weekend. Provide location, working
hours, personnel names & social security numbers, subcontractor name(s) and a contact person with his/her mobile
phone or pager number.
9. MAINTENANCE OF EXISTING SERVICES: During the execution of this Contract, the Owner will continue to
occupy the building and will therefore require continuous operation of all mechanical services. Outages required for
construction purposes shall be scheduled for the shortest practical period of time, and then only by pre-arrangement
with the Owner for specific, mutually-agreeable periods of time, after which service shall be restored.
10. SCHEDULE: Include in your bid a competitive and realistic delivery date. Upon award, the low bidder shall provide
a detailed construction schedule within 24 hours of the “Notice to Proceed” showing both duration and sequence of all
major activities.
11. USE OF SITE: Provisions will be made with VCU campus and/or hospital security to allow contractor personnel
access to the work area. Personnel shall wear Contractor Identification Badges at ALL times when working on the site.
Personnel may gain access the site during normal working hours, and weekends and off-hours only with prior
notification to VCU Renovations. Notify the owner prior to excessively noisy work or work that may produce noxious
odors.
SPECIAL CONDITIONS Revised 5/27/05
12. SHUT DOWNS - All utility shut downs and disconnects that are required under this work must be coordinated with
VCU Renovations and the University. Contractor should identify what shut downs will be required and notify VCU
Renovations at least seven days in advance so the proper authorization can be obtained. Contractor should provide for
a reasonable amount time and material to investigate existing conditions to determine location, duration, and extent of
each shut down. All service interruptions shall be scheduled so that there will be no disruption to the Owner and
occupants. This work shall be performed at off hours.
13. All construction shall be in compliance with the Virginia Uniform Statewide Building Code, MCVH/VCU project
specifications and/or General Conditions of the Construction Contract (CO-7), as applicable.
14. Fire seal all wall/ceiling penetrations with approved UL rated methods.
15. Provide temporary supports to ensure structural integrity of the Work. Any damage to the structural integrity of the
building (other than specified demolition) shall be repaired by the contractor at its own expense and replaced with
materials/methods of equal or better quality. Damage repairs and replacement of materials shall be approved by the
A/E and project manager prior to project completion.
16. In the execution of the work, the Contractor or his Subcontractor(s) shall perform all cutting, filling or patching
required to make the new work conform to the drawings and specifications and, except with the consent of the Owner,
shall not cut or otherwise alter the work of any other Contractor. The Contractor shall not damage any portion of the
premises unless required by the Plans and Specifications. Any damage caused by the Contractor or his
Subcontractors shall be repaired at the Contractor's expense.
17. Dimensions are provided as the basis of bids only. It is the Contractor's responsibility to verify of all dimensions in
field.
18. Provide barriers and barricades as necessary to ensure the safety of the public and Owner personnel and to
protect adjacent surfaces and finishes. Plastic "caution tape" and "snow fencing" are not permitted.
19. The Contractor shall provide install materials and coverings where necessary to protect existing, adjacent building
surfaces and building contents from potential damage caused by work on this project. Refinished surfaces shall match
adjacent finishes. For continuous surfaces, finish to match nearest intersection or natural break. For an assembly,
refinish the entire unit.
20. Material Safety Data Sheets shall be provided to VCU Renovations and one set shall be stored on site in a location
accessible to all personnel for ALL materials to be used on the project.
21. Highly corrosive, flammable or caustic materials shall be brought on site in amounts that will be used on a daily
basis only. No such substances ma be stored on site.
22. Contractor is responsible for the safety and security of his tools and materials on site.
23. The Contractor will notify the Owner in writing of the names of Subcontractors proposed for the principal parts of
the Work within two hours of Notice to Proceed. The Contractor shall not employ any Subcontractor that the Owner
may, within a reasonable time, object to as unsuitable. The Owner will not direct the Contractor to employ any
particular Subcontractor unless required in the specifications or on the bid form.
24. The Contractor shall have a competent foreman or superintendent, satisfactory to the Owner and VCU
Renovations, on the job site at all times during the progress of the Work. The Contractor shall be responsible for all
construction means, methods, techniques, sequences and procedures for coordinating all portions of the Work under
the Contract except where otherwise specified in the Contract Documents, and for all safety and worker health
programs and practices. The Contractor shall notify the Project Manager in writing, of any proposed change in
foreman/superintendent including the reason therefore prior to making such change.
25. The Contractor shall, at all times, enforce strict discipline and good order among the workers on the project, and
shall not employ any unfit person or anyone not skilled in the work assigned to him/her, or anyone who will not work in
harmony with others employed by the Contractor, the Subcontractors, the owner or the Owner's separate contractors
and their subcontractors. Any employee caught harassing, ogling, or making any inappropriate statements or gestures
to any other individual shall be immediately removed from the project site and will not be allowed to work on any other
university project. Harassment will not be tolerated.
SPECIAL CONDITIONS Revised 5/27/05
26. The Owner may, in writing, require the Contractor to remove from the Work any employee the Owner deems to be
incompetent, careless, not working in harmony with others on the site, or otherwise objectionable.
27. Contractor shall keep enough materials on site so as to maintain the progression of the work in accordance with
the project schedule. The Contractor shall not commence work until all required materials have been procured in order
to minimize the duration of the project. The Contractor shall not start a project and leave the site unattended for
extended periods of time. Get in and get out.
28. An inadvertent omission of a work item from the “Scope of Work” that is clearly called out in the plans and/or
specifications, shall not relieve the Contractor of his responsibility for completion of such work item for the price bid
and on schedule.
29. All work shall be completed in accordance with the drawings and/or specifications including any addenda issued,
unless the Contractor is otherwise notified in writing by VCU Renovations or with an approved change order.
30. Contractor shall coordinate with VCU Lock Shop (828-0589) any installation of new locks on MCVH and VCU
campuses. Contractor shall include this coordination and the cost of the work by the Lock Shop in their price quote.
31. The following safety requirements are a part of the general notes and will apply to this project:
VCU Safety Manual, dated 11/1/93
VCU & MCVH Safety Manual, dated 11/25/96
MCVH Infection Control Policy, dated 11/98
MCVH Interim Life Safety Measures, revised 8/5/99
OSHA and VOSH Safety Requirements - Current
32. The Contractor expressly undertakes, either directly or through his Subcontractor(s), to clean up daily all refuse,
rubbish, scrap materials and debris caused by his operation, so that at all times the site of the work shall present a
neat, orderly and workmanlike appearance. No refuse, rubbish, scrap material or debris shall be left within the
completed Work area or buried on the any VCU/MCV building site; it shall be removed from the site and properly
disposed of in a licensed landfill or otherwise as required by law.
33. VCU Contractor Identification badges shall be issued to Contractor's PM and Superintendent by faxing a request
on contractor's letterhead to 804-828-2528. The Contractor shall issue badges to all of their employees and sub-
contractor employees and ensure they are worn at all times while on VCU/MCVH property.
34. The Contractor must, either directly or through his Subcontractor(s), before final payment, remove all surplus
material, false work, temporary structures including foundations thereof, plants of any description and debris of every
nature resulting from this operations and to restore the site in a neat, orderly condition; to thoroughly clean and leave
reasonably dust-free all finished surfaces including all equipment, piping, etc., on the interior of all buildings included in
the Contract; and to thoroughly clean all glass installed under the contract, the removal of all paint and mortar splatters
and other defacements. If a Contractor fails to clean up at the completion of the Work, the Owner may do so and
charge those costs to the Contractor.
DIVISION 2:
1. All site work associated with the drawings and specifications shall be completed by the Contractor.
2. Contractor is responsible to coordinate all excavation work with utility companies. Contractor shall be responsible
to have existing underground utilities located and marked prior to beginning excavation work.
3. All plant materials shall be installed in accordance with industry standards and per drawings and specifications. All
new plant material shall carry a minimum one (1) year warranty.
4. Contractor shall properly repair damage to grounds resulting from its operations and restore the grounds to their
original condition.
SPECIAL CONDITIONS Revised 5/27/05
DIVISION 3:
1. All concrete work shall be completed in accordance with ACI standards.
2. Contractor shall coordinate all concrete pours with VCU Renovations and give at least 48 hours notice before
beginning the pour.
3. Contractor is responsible to protect all concrete pours until fully cured.
4. Contractor shall verify quantities required and site conditions prior to bidding.
DIVISION 4:
1. All masonry work shall be completed by a qualified, licenses contractor/subcontractor.
2. Contractor shall submit samples for approval prior to installation.
3. Contractor shall furnish and install all miscellaneous materials required for a complete installation.
DIVISION 5:
1. All structural steel and miscellaneous metals shall be furnished and installed per drawings and specifications by a
contractor qualified/licensed to perform the work.
2. Contractor shall install all structural steel per drawings and specifications. All alternates/deviations from
plans/specifications must be submitted in writing and approved prior to installation. The cost of any repairs, demolition
or rework required by the Contractor's failure to submit an alternate for approval prior to installation shall be borne by
the Contractor.
DIVISION 6:
1. All casework shall conform to AWI and ATSM standards for commercial grade.
2. Colors shall be selected by the owner from manufacturer's standard color selections. Any additional costs related
to selections from a 'premium' group shall be borne by the owner.
3. Contractor is responsible for submitting shop drawings and/or sketches (as determined by VCU Renovations) for all
casework or architectural woodwork within seven (7) days of bid award.
4. Contractor is responsible for taking all field measurements required to properly furnish and install new casework.
Contractor shall examine existing surfaces to insure a proper fit. Contractor will properly scribe and caulk all edges to
provide a clean fit and good appearance acceptable to the A/E and Project Manager.
5. Contractor shall properly adjust all doors, hinges, shelves, etc. after initial installation prior to final completion.
6. All work under Division 6 shall be completed by a contractor qualified in this field of work.
7. See Division 9 for finishes other than plastic laminate or other pre-finished surfaces.
8. Plastic laminate manufacturer's shall be Wilsonart, Pionite, Nevamar or approved equal. Submit all alternates for
approval prior to installation.
DIVISION 7:
1. Contractor is responsible to seal all penetrations per code. Contractor shall seal all penetrations through fire rated
assemblies (walls, ceilings, floors, etc…) with a UL approved method. Submit UL detail for approval prior to
installation.
DIVISION 8:
1. All hardware shall comply with ATSM standards.
SPECIAL CONDITIONS Revised 5/27/05
2. Coordinate all new locksets with the VCU Lock Shop (828-0589). Contractor shall contact VCU Lock Shop to verify
lockset type, style and keyway prior to bidding. Unless otherwise specified, Contractor shall provide three (3) keys for
each new lockset.
3. Contractor is responsible to have new keyways installed that are compatible with the VCU master system.
4. Contractor is responsible to furnish and install new doors and frames as detailed in the drawings and specifications.
Doors and frames must commercial grade and have the appropriate fire rating. All doors and frames shall be installed
by a contractor qualified to complete work in this field.
5. Contractor is responsible for providing a complete installation of specialty hardware sets, i.e. card readers,
magnetic locks, magnetic strike locks, etc. Furnish and install all miscellaneous materials required for a complete
installation.
6.. Contractor shall provide all glass and glazing services as detailed on drawings and specifications. All glass and
glazing shall be installed per industry standards.
DIVISION 9:
1. All wall construction shall consist of minimum 22 gauge studs, spaced 16" o.c. with 5/8" sheetrock unless otherwise
specified, and in all cases shall be constructed per approved Unimast methods. Tape and finish all patches and new
walls and properly prepare for painting.
2. All fire rated wall and ceiling assemblies shall be constructed per UL approved methods. Contractor shall label all
fire rated walls with red paint and stencil as follows: "Fire rated assembly".
3. Provide sound / thermal insulation batts as required in drawings and specifications.
4. All partitions walls shall be braced every 4' to adjacent structure.
5. All surfaces to be painted shall be properly prepared to receive new paint. All cracks, holes and irregularities shall
be properly filled and patched to receive new paint. Patch all drywall surfaces to a level 3 finish unless otherwise
noted.
6. All wall and ceiling surfaces to receive new paint shall be painted with flat finish latex paint - unless otherwise noted.
Painting shall consist of one (1) prime coat and two (2) finish coats or as many as are required to provide a uniform
appearance acceptable to the owner. Colors to be selected from manufacturer's standard selections unless otherwise
noted.
7. All door frames to receive paint shall receive a semi-gloss finish unless otherwise noted. Paint with a minimum of
two (2) coats or as many as are required to provide a uniform finish acceptable to the owner.
8. Approved paint manufacturer's include Duron, Benjamin Moore and Sherwin-Williams. All paints shall be
commercial grade.
9. All doors, casework or architectural woodwork to receive a stained finish shall be properly prepared and a minimum
of two (2) coats of stain and two (2) coats polyurethane sealant shall be applied or as many as are required to provide
a uniform finish acceptable to the owner.
10. All floors shall be properly prepared per manufacturer's recommendations to receive new flooring . Colors will
selected by owner from manufacturer's standard colors.
11. All new acoustical ceilings shall be Armstrong or approved equal. Install 2' x 2' unless otherwise specified.
Contractor shall furnish & install all miscellaneous materials required for a complete installation.
12. All carpet shall be J&J Industries "In the Loop" or approved equal (100% graphic loop pattern, 28 oz. face weight).
Submit all alternates for approval 2 days prior to bid date. All carpet must have a lifetime warranty against edge ravel,
zippering, and delamination.
13. All wall base shall be Johnsonite, Roppe or approved equal. Submit all alternates for approval prior to installation.
SPECIAL CONDITIONS Revised 5/27/05
14. Contractor shall clean & wax all VCT, laminate, sheet vinyl type floors per manufacturer's cleaning/waxing
instructions.
DIVISION 13:
1. Contractor will install minimum 5/8" lead lined sheetrock for use in all radiation areas. Furnish & install 2" wide lead
strips at all joints.
2. Unless otherwise specified, top of lead lined sheetrock in radiation areas to be minimum 7' above finish floor.
3. Contractor shall furnish and install lead lined doors and frames in all radiation areas.
4. Contractor shall label all lead lined walls as follows: "Lead lined wall ____ ft above floor slab"
5. Contractor shall follow all state, federal, local and VCU OEHS asbestos containing material rules and regulations.
Contractor shall be provided a "Design" from OEHS in the specification to bid asbestos abatement.
DIVISION 15:
1. Contractor shall furnish and install all miscellaneous materials required for mechanical & plumbing work, including,
but not limited to: valves, piping, ductwork, duct seal, hangers, supports, valve tags, couplings, etc.
2. Contractor shall furnish and install piping and ductwork insulation as required.
3. All work on fire protection systems shall be completed by a contractor qualified to work in this field.
4. If sprinkler heads are deleted or added, contractor shall provide revised sprinkler calculations for the area(s)
affected.
5. Contractor shall coordinate all fire protection modifications with the State Fire Marshall and/or the VCU Fire & Life
Safety Office.
6. Contractor shall furnish and install plumbing fixtures as indicated in drawings & specifications. All fixtures shall be
commercial grade and new fixtures.
7. Notify JC-80 Control Center at 828-9364 and VCU Renovations prior to any utility shutdowns or any work on
sprinklers or smoke detectors.
8. SHUT DOWNS - All utility shut downs and disconnections that are required under this work must be coordinated
with VCU Renovations. Contractor should identify what shut downs will be required and notify VCU Renovations at
least seven days in advance so the proper authorization can be obtained. Contractor should provide for reasonable
labor and material to investigate existing conditions to determine location, duration and extent of each shut down. All
service interruptions shall be scheduled so that there is no disruption to the Owner and occupants. Utility shut downs
shall be performed at off hours.
9. Contractor shall provide Testing and Balancing (T&B) services as required. T&B shall be performed by a qualified
contractor. Contractor shall provide four (4) copies of all T&B reports.
10. Contractor is responsible for completing a pressure test of all gas lines added or modified under this scope of work.
Contractor will give a minimum of 48 hours notice to VCU Renovations before testing begins. Tests to be witnessed by
both VCU Renovations and VCU/MCVH Facilities personnel. Testing methods will conform to current VUSBC and
regulations.
11. Contractor shall provide certification testing of all medical gas installations and modifications by a company
certified testing company. Provide four (4) copies of test reports.
DIVISION 16:
1. All electrical work shall be performed by a qualified, licensed electrical contractor.
2. The use of flexible metallic conduit is prohibited unless authorized by the VCU Renovations Department. All conduit
in walls shall be EMT, sized as required and installed per code.
SPECIAL CONDITIONS Revised 5/27/05
3. All voice data drops shall consist of 3/4" conduit stubbed 6" above ceiling with a single outlet box installed 18"
above finished floor with bushings and pull string. If surface-mounted drops are specified, supply wiremold with and
single outlet box mounted 10" above finished floor with pull string.
4. Contractor shall properly identify and label in panel box all circuits installed or modified during project. Contractor is
responsible for properly identifying and tracing all circuits prior to turning off breakers.
5. Prior to bidding, Contractor shall, by appropriate methods, field verify panel load before adding any additional
service.
6. Contractor is responsible to completely research and become familiar with existing conditions of electrical service
prior to bidding.
7. Contractor shall install the same type of breaker in electrical panels.
8. SHUT DOWNS - All utility shut downs and disconnections that are required under this work must be coordinated
with VCU Renovations. Contractor should identify what shut downs will be required and notify VCU Renovations at
least seven days in advance so the proper authorization can be obtained. Contractor should provide for reasonable
labor and material to investigate existing conditions to determine location, duration and extent of each shut down. All
service interruptions shall be scheduled so that there is no disruption to the Owner and occupants. Utility shut downs
shall be performed at off hours.
9. Furnish and install electrical fixtures as detailed on drawings and specifications. All fixtures shall be commercial
grade and new fixtures.
By initialing below, all parties agree to the above Special Conditions.
__________ VCU Renovations _________ Contractor __________ Customer
VCU Renovations Department
ADDENDUM #:
Date:
RFQ/IFB/WO #: 0
Project Title: 0
Project Location: 0
TO ALL SELECTED BIDDERS:
1. SCOPE CLARIFICATIONS:
New Work Notes Section:
Schedule Requirements:
If you have any questions please contact me at
*Receipt of this addendum must be acknowledged on the Request for Bid Form and all information
contained herein shall be included in the Proposal Base Bid.
Project Manager / VCU Renovations Department
3963fcc1-fc3a-4d99-9ac1-cb55805dc988.xls 8/16/2011
VCU Renovations Department
FAX COVER SHEET
DATE: RE: 0
No. Pages including cover sheet: W.O. #: 0
TO:
NAME:
COMPANY:
TEL. NO.:
FAX NO.:
FROM:
NAME:
COMPANY: VCU RENOVATIONS DEPARTMENT
TEL NO.:
FAX NO.:
COMMENTS:
We have attached a copy of the 'Scope of Work' for the above referenced work order. Please
read over the scope to insure that it covers all of the work discussed. The 'Scope of Work'
form must be signed by the client prior to sending any information out to bid or any work
beginning by either VCU Renovations or its Contractors. If the 'Scope of Work' is acceptable,
please initial the bottom and fax back to the project manager. If you have any questions,
please feel free to contact the project manager for this work order.
VCU RENOVATIONS DEPARTMENT
PREBID QUESTION FORM
(Use separate Form for each question submitted.)
DATE:
IFB/RFQ/WO# :
Project Title:
Project Location:
Date Issued:
The following questions concerns Drawings Sheet (number)
The following questions concerns Specifications Section (number)
page paragraph
The following question concerns "Scope of Work"
All responses to questions will be made by Addendum.
Question submitted by:
Name Organization
VCU Renovations Department
PRE - BID SIGN IN SHEET
IFB / WORK ORDER # : 0 Date:
PROJECT Title: 0
NAME COMPANY PHONE / FAX
3963fcc1-fc3a-4d99-9ac1-cb55805dc988.xls 8/16/2011
VCU RENOVATIONS
LETTER OF TRANSMITTAL
DATE: PROJECT NUMBER:
TO: WORK ORDER #: 0
Attention:
We are sending you: Attached Under separate cover via
the following items:
Prints Plans Samples Shop Drawings
Specifications Copy of Letter Change Order
Other
COPIES DATE NO# DESCRIPTION
THESE ARE TRANSMITTED as check below:
For approval Approved as submitted
For your use Approved as noted
As requested Returned for correction
For review & comment Prints returned after loan to us
FOR BIDS DUE
Resubmit copies for approval
Submit copies for distribution
Return corrected prints
REMARKS:
COPY TO: SIGNED:
AMOUNT DATE AMOUNT
LINE ITEM VENDOR / DESCRIPTION
QUOTED APPROVED APPROVED
Vendor #1 Description $ - $ -
Change Order #1 Description $ - $ -
Change Order #2 Description $ - $ -
Change Order #3 Description $ - $ -
Change Order #4 Description $ - $ -
Change Order #5 Description $ - $ -
Change Order #6 Description $ - $ -
Change Order #7 Description $ - $ -
Change Order #8 Description $ - $ -
Change Order #9 Description $ - $ -
Change Order #10 Description $ - $ -
Subtotal Vendor #1 $ - $ -
Vendor #2 Description $ - $ -
Change Order #1 Description $ - $ -
Change Order #2 Description $ - $ -
Change Order #3 Description $ - $ -
Change Order #4 Description $ - $ -
Change Order #5 Description $ - $ -
Change Order #6 Description $ - $ -
Change Order #7 Description $ - $ -
Change Order #8 Description $ - $ -
Change Order #9 Description $ - $ -
Change Order #10 Description $ - $ -
Subtotal Vendor #2 $ - $ -
Vendor #3 Description $ - $ -
Change Order #1 Description $ - $ -
Change Order #2 Description $ - $ -
Change Order #3 Description $ - $ -
Change Order #4 Description $ - $ -
Change Order #5 Description $ - $ -
Change Order #6 Description $ - $ -
Change Order #7 Description $ - $ -
Change Order #8 Description $ - $ -
Change Order #9 Description $ - $ -
Change Order #10 Description $ - $ -
Subtotal Vendor #3 $ - $ -
$ - $ -
PROJECT TOTALS: $ - $ -
$ -
VCU Renovations Department
1008 East Clay St. - Box 980245 - Richmond, VA 23298 - Phone #804-828-2314 - Fax #804-828-5461
PROJECT APPROVAL
Date: Requestor:
Project Location: 0 Phone:
Work Order #: 0 Fax:
PROJECT MGR:
DESCRIPTION OF
WORK:
MINORITY
PARTICIPATION: $
WOMEN
PARTICIPATION: $
PREVIOUSLY NEW CHARGES /
CONTRACTOR DESCRIPTION APPROVED ADDITIONS /
Vendor #1 Description $ -
Vendor #2 Description $ -
Vendor #3 Description $ -
TOTALS $ - $ -
PROJECT TOTAL TO DATE = $0
By signing below, client acknowledges that they have reviewed and approved the Scope of Work, dated
_____________, for this project. Please obtain the necessary approval and return to VCU Renovations
Department via fax at 828- . If approval is not received within 30 days, this request will be voided.
AUTHORIZED SIGNATURE:
BUDGET CODE: DATE:
FOR INTERNAL USE ONLY:
3963fcc1-fc3a-4d99-9ac1-cb55805dc988.xls 8/16/2011
VCU Renovations Department
1008 East Clay St. - Box 980245 - Richmond, VA 23298 - Phone #804-828-2314 - Fax #804-828-5461
3963fcc1-fc3a-4d99-9ac1-cb55805dc988.xls 8/16/2011
FAX COVER SHEET
DATE: RE: 0
No. Pages including cover sheet:
TO:
NAME:
COMPANY:
TEL. NO.:
FAX NO.:
FROM:
NAME:
Address: VCU RENOVATIONS DEPARTMENT
OFFICE#
FAX #
COMMENTS:
We are sending you the quote for the work you requested. Please review the
attached information closely. To proceed with this work you must sign the
attached "Project Approval" sheet along with budget code and date, initial the
"Work Order Scope" sheet if you have not already done so, and return these
via fax to #. If you have any questions, do not hesitate to call.
Thank you.
VIRGINIA COMMONWEALTH UNIVERSITY
VCU RENOVATIONS DEPARTMENT
RCO / APPROVED CO LOG
WO/IFB/RFQ #: 0
Project Title: 0
Project Location: 0
Project Manager:
Contractor:
Contractor VCU
Description RCO # Date $ Amount Approved Date PO/CO# $ Amount
TOTALS: TOTALS:
35 8/16/2011
VIRGINIA COMMONWEALTH UNIVERSITY
RENOVATIONS DEPARTMENT
NO#
WO/IFB/RFQ #: 0
Project Title: 0
Project Location: 0
Project Manager:
Reason for Change Order:
Reason for Schedule Extension:
PREQUALIFIED BIDDING - 2001 8/16/2011, 12:40 PM, 36
VIRGINIA COMMONWEALTH UNIVERSITY
RENOVATIONS DEPARTMENT
CONTRACTOR CHANGE ORDER NO#
Purchase Order # IFB/WO/RFQ:
Project Name: 0
Payment Terms:
Progressive Payment Allowed:
Contractor agrees to provide goods/services specified herein and in accordance with agreement documents
identified in the Prequalified Agreement for the following price:
$ Lump Sum Amount
State estimate amounts associated with utilization of minority-owned or women-owned business on this
project below:
$ Minority-owned businesses
Name of firm(s):
$ Women-owned businesses
Name of firm(s):
The Contractor shall not begin performance until a written authorization to proceed has been received from
Virginia Commonwealth University.
Date:
Name of Firm:
Signature:
Print Name/Title:
VIRGINIA COMMONWEALTH UNIVERSITY AUTHORIZATION TO PROCEED
Authorized Signature:
Purchase Order #: Date:
PREQUALIFIED BIDDING - 2001 8/16/2011, 12:40 PM, 37
PRE - CONST. SIGN IN SHEET
IFB / WORK ORDER # : 0
PROJECT TITLE: 0
CONTRACTOR:
PROJECT MGR:
NAME COMPANY PHONE / FAX
VCU Renovations Department
Key Sign Out
IFB / Work Order # : 0
Date:
Project TITLE: 0
Project Location: 0
CONTRACTOR:
Name:
Company:
Telephone # :
Fax # :
VCU Renovations Department
Name:
Keys received:
Keys made:
* By initialing below, Contractor acknowledges receipt of __________ keys for the above referenced project.
It is the Contractor's responsibility to coordinate access to the building / room with VCU Renovations and/or
the Owner. The Contractor is responsible for locking the work area at the end of each day and for all tools
and materials left on site. VCU Renovations and/or Owner will not be held liable for any damage,
theft or vandalism to tools or materials left on site.
Contractor VCU Renovations
3963fcc1-fc3a-4d99-9ac1-cb55805dc988.xls 8/16/2011
VCU RENOVATIONS
DAILY REPORT
Work Order # 0 Date:
Building/Location: 0 Day:
Project Manager:
TRADE CONTRACTOR ACTIVITY # OF MEN ON SITE
WORK IN PROGRESS:
ON SCHEDULE: YES NO
RFI'S/SUBMITTALS
ACTION BY:
VCU Renovations Department
PUNCH AND ROLLING COMPLETION LIST
W.O. # 0 Date Issued:
Project Title: 0 Issued By:
Project Location: 0
Contractor:
PUNCH LIST ITEMS DATE GIVEN TO DATE ON TIME: REASON FOR
CONTRACTOR COMPLE DELAY
DATE DISCREPANCY DATE CONTRACTOR DATE A/E NOTIFIED DATE RESOLVED
OBSERVED NOTIFIED
Contractor Date
Owner Date
VCU Renovations Department
Job Close Out
Work Order No.: 0 Location: 0
Date:
Description: 0
SECTION I. Contractor
Please complete this section when work has been completed. Have the customer fill in Section II
and then return to VCU Renovations. No invoice will be processed until this form is received by VCU Renovations.
Actual Work Started: As-Built Drawings Req'd (Y/N): Yes
Date Delivered to Gilbane:
Actual Work Finished: Date Delivered to Customer:
Contracting Company:
Contractor Signature: Date:
SECTION II. Customer
By signing below, customer agrees that all work associated with the above work order has been completed
satisfactorily, and that no work remains to be done under the original scope of work. If this form is not
returned within five days of receipt, it will be concluded that work is satisfactory, and this project will then
be closed.
Customer Name:
Customer Signature: Date:
Please Rate the Performance of the Contractor: Excellent Good Fair Poor
Comments/Suggestions:
SECTION III. Project Management
VCU Signature: Date:
workbookmaster.xls 8/16/2011
VCU RENOVATIONS DEPARTMENT
1008 E CLAY STREET, PO BOX 980245, RICHMOND, VA 23298-0245
FAX COVER SHEET
DATE: RE: 0
No. Pages including cover sheet:
TO:
NAME:
COMPANY:
TEL. NO.:
FAX NO.:
FROM:
NAME:
Address: VCU RENOVATIONS DEPARTMENT
OFFICE#
FAX #
COMMENTS:
We would like to know if your recent Work Order has been completed to your
satisfaction. Please fill out the customer evaluation on the bottom portion of
the attached Work Order. Include your signature and any comments and fax
back to us at 828-. Please return as soon as possible, our contractors do not
receive final payment until we are sure that the work is complete. If we do not
receive the Project Close Out form back within 5 business day, we will close
out the project in our files.
Thank you.
DAILY LOG SHEET
Work Order #: 0
DATE TIME COMMENTS
TOTAL: 0 TOTAL BILLABLE ESTIMATING SERVICES
VCU RENOVATIONS DEPARTMENT
FAX COVER SHEET
DATE: RE:
No. Pages including cover sheet:
TO:
NAME:
COMPANY:
TEL. NO.:
FAX NO.:
FROM:
NAME:
Address: VCU RENOVATIONS DEPARTMENT
OFFICE#
FAX #
COMMENTS:
PROJECT PERMIT # C04-000 issued under an
ANNUAL PERMIT for CONSTRUCTION of STATE OWNED
BUILDINGS & STRUCTURES
INSTITUTION/AGENCY: Virginia Commonwealth University (236)
Issue Date: July 1, 2004
Expiration Date: June 30, 2005
PROJECT:
ADDRESS:
WORK ORDER: PO#:
CCE #: 45- NTP: COMPLETION DATE:
Building Code: Virginia Uniform Statewide Building Code, 2000 Edition
Accessibility Standards: Uniform Federal Accessibility Standards, April 1, 1988
PROJECT DESCRIPTION: (Reference Construction Documents and include a brief narrative)
SPECIAL INSPECTIONS: (List all required special inspections)
FIRE SAFETY REVIEW:
ASBESTOS INSPECTION: (Indicate inspections performed and actions taken)
CONTRACTORS: (List licensed Class A, B, C, Fire Suppression contractors, etc., as appropriate)
Name Trade Class Certificate # Classifications Phone #
Centennial Contractors General A 2701 038852 BLD,PLB,ELE 828-2314
1
2
3
4
Signature: Date:
Agency Representative: Donald M. Cosgrove, AIA, VCCO
Phone Number: (804) 827-7890
