Request for Funding by pengxiuhui

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									      Community-Based
Internet and Resource Center

       BUSINESS PLAN




 KAYOKOMA YOUTH GROUP (KYG)
          2006-2007
                                                  TABLE OF CONTENTS
1.SUMMARY .................................................................................................................. …………...3
   1.1.LONG-TERM OBJECTIVES .............................................................................................................. 3
2.OVERVIEW ................................................................................................................................... 6
   2.1.BACKGROUND .............................................................................................................................. 6
   2.2.ORGANIZATIONAL PROFILE ............................................................................................................ 6
   2.3.POPULATION SERVED ................................................................................................................... 7
   2.4.SIGNIFICANCE OF THE GOALS........................................................................................................ 7
3.PROJECT OBJECTIVES .............................................................................................................. 7
   3.1.OVERVIEW ................................................................................................................................... 7
   3.2.LONG-TERM OBJECTIVES .............................................................................................................. 7
   3.3.SHORT-TERM OBJECTIVES ............................................................................................................ 8
4.PROJECT IMPLEMENTATION AND MANAGEMENT PLAN ..................................................... 9
   4.1.STAFFING STRUCTURE .......................................................................................................... 9
   4.2.OPERATION .............................................................................................................................. 9
   4.3.MARKETING PLAN .................................................................................................................. 10
   4.4.INCOME GENERATION .......................................................................................................... 10
      Positioning ..................................................................................................................................... 11
      Competitive Advantage .................................................................................................................. 11
   4.5.YOUTH TRAINING PROGRAM ............................................................................................... 11
      Phases ........................................................................................................................................... 11
      Tentative Curriculum ...................................................................................................................... 12
5.PROPOSED BUDGET ................................................................................................................13
   5.1.OVERALL FINANCIAL PLAN ................................................................................................... 13
   5.2.TOTAL CAPITAL COSTS ............................................................................................................... 14
      Hardware & Software ..................................................................................................................... 14
      Office Supplies ............................................................................................................................... 15
      Marketing and Public Relations ..................................................................................................... 16
   5.3.FIXED RECURRENT COSTS .......................................................................................................... 16
      Manpower ...................................................................................................................................... 16
      Office Supplies ............................................................................................................................... 17
      Marketing and Public Relations ..................................................................................................... 17
   5.4.VARIABLE RECURRENT COSTS .................................................................................................... 17
      Office Supplies ............................................................................................................................... 17
6. OPEN SOURCE………………………………………………………………………………………..18
7.PROJECT MONITORING AND EVALUATION ..........................................................................18
APPENDIX
8.REVENUE PROJECTIONS ........................................................................................................20
9.BUDGETARY ASSUMPTIONS & SUCCESS MEASUREMENT ...............................................24
10.ORGANISATIONAL STRUCTURE...........................................................................................24
11.MARKET DEMAND ..................................................................................................................25
12.LIST OF MEMBERS .................................................................................................................26
13.MEMBERS OF THE STEERING COMMITTEE ........................................................................26
14.REGISTRATION CERTIFICATE...............................................................................................29
15.CODE OF CONDUCT ...............................................................................................................29




                                                                                                      Kayokoma Youth Group
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1. SUMMARY
KAYOKOMA YOUTH GROUP (KYG)
INTERNET AND RESOURCE CENTER PROJECT

Project Description

The purpose of this summary is to capture the essential details and requirements for
the setup of an Internet and Resource Center for Kayokoma – a settlement 16km
outside of Nairobi.

The Kayokoma Internet and Resource Center is a project aimed at bridging the
information gap and promoting the role of Information Communication Technology
(ICT) in community development, particularly through the provision of free training
services in Information Technology (IT) to poor and aspiring youth. KYG’s
fundamental long-term objective is to help the youth attain independence through IT.

Under the leadership of Mr. Seth Amwoyo, 20 youth have come together to develop
and operate an Internet and Resource Center to employ and develop their IT skills,
as well as provide other youth within their community with access to resources that
are increasingly limited in availability.

This project will directly benefit the Kayokoma youth, in particular those at risk of
dropping out of school, including women, and also serving the larger communities of
the Kayole and Komarock Estates.

1.1.       Long-Term Objectives
          Promoting the Role of ICT in Poverty Eradication
          Increase in Employment and Entrepreneurial Opportunities of
           Underprivileged Youth.
          Increase in Community Productivity through low-cost Internet access and
           affordable business services.
          Increase in Community Education and Health information on current, critical
           issues such as proper nutrition and AIDS will be disseminated.
          Empowerment of Women in ICT as youth training program will consist of at
           least half women.
          Promotion of Democracy.

Expected Results

Through the Internet and Resource Center, KYG aims to achieve the following
results:
 Secure employment and training for the 20 members of the youth group in
   business and ICT;
 Establish an “employment incubator” program to continue training and employing
   youth; and,
 Increase access, in particular for women, the poor and the elderly, to information
   on health, business, government, community resources, and communication.

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Project implementation and management plan

The center will operate in two distinct but mutually reinforcing capacities: as an
Education Center and as an Internet Center. Sustainability will be through a strategic
marketing plan; it is anticipated that the center's presence and popularity in the
community will steadily grow.

The staff shall consist of a Project Coordinator, an Administrative Coordinator, and a
Customer Service Representative. Other intermittent services will be purchased on a
contract basis and as needed.

Timeline
March 2006 – Ship Computers from Australia/locate other possible computer donors
April 2006 – Selection and Set-Up of Site
April 2006 – Recruitment and Orientation of Project Coordinator and Staff
May 2006 – Advertising (ongoing) and Grand Opening
May 2006 – June 2006 Youth Training Program (ongoing)
May 2006 – June 2006 – Fundraising for Next Phase (ongoing)
May 2006 – June 2006 – Open Workshops (ongoing)
July 2006 – Youth Evaluation
July/August 2006 – Evaluation and Audit
August 2006 – Recruitment of Next 20 Youth

Amount Requested
The Kayokoma Youth Group [KYG] requests a sum of 10286.75 USD for the first
phase of the project, running for three months. This will cover fixed capital costs
[notably shipment of computers donated to us from Melbourne, Australia], fixed
recurrent costs and variable recurrent costs for the period.

Project budget yr1

Total capital costs                                  $ 7587.50
Total recurrent costs ($4873 x 4 phases)             $19492.00
Total budget for the year                            $27079.50

Expenses phase 1

Fixed Capital Costs                                  $7587.50

Fixed Recurrent Costs                                $4189.00
Variable Recurrent Costs                             $ 684.00
Total Recurrent Costs                                $4873.00
Total Expenses                                       $12460.50
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REVENUES (refer to appendix in full plan)
Member Contribution                         $ 250.00
Business Services                           $1923.75
Total Revenues                              $2173.75

Total Budget                                $10286.75


Contact Information

KayoKoma Youth Group
C/o Seth Amwoyo
P.O. Box 8649, 00200
Nairobi, Kenya
Tel: 254-733-926782 or 254-723-884890
Email: KayokomaYouthGroup@gmail.com




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2. OVERVIEW
2.1.   Background

Over the past two decades Kenya’s economy has been deteriorating while the
population has been increasing at one of the highest rates in the world. The
population of Kenya stands at about 30 million with more than 60% being youth, with
almost 70% being unemployed or lacking gainful employment in a currently declining
economy.

In a country where the economy depends on the agricultural and tourism sectors,
sectors that are volatile and unreliable, much still needs to be done to alleviate
poverty. Unemployment is worsening and the efforts of the central government are
insufficient in helping to create jobs for the citizens, especially youth.

Research in developing countries has shown that where there is high
unemployment, there are high instances of social problems such as crime, drug
abuse and prostitution. Combined with lack of information and education, this leads
to an increase in HIV/AIDS and to orphaned and street children. KYG aims to
address these issues.

2.2.   Organizational Profile

The Kayokoma Youth Group (KYG) is a development-oriented non-governmental
organization registered under Kenyan law and formed in response to unacceptable
levels of youth unemployment in poor Nairobi suburbs. The group is comprised of 20
unemployed youth, along with a small team of professionals that constitute its
steering committee.

The focus of the organization is to encourage the youth members to become self-
reliant and to deter them from drug abuse, crime and prostitution, and
simultaneously, addressing rising levels of HIV/AIDS and orphaned children.

 MISSION
 We believe that unemployed young Kenyans have the desire and potential to
 improve their circumstances, as well as those of their community members. The
 Kayokoma Youth Group works to empower Kenyan men and women to harness
 the benefits of Information Communication Technology (ICT) and the Internet, by
 continuously promoting self-propagating IT training and entrepreneurship.




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2.3. Population Served

KYG is made up of culturally diverse youth coming from many different regions of
Kenya. The population of the area stands at about 300,000, which provides a good
base to ensure the success and sustainability of the project.


2.4. Significance of the Goals
Lack of employment leads to lack of food, clothing, and shelter, in the region of
Kayokoma. By equipping locals with necessary Information Technology skills and
access to information through the Internet, they will have the capacity and motivation
to turn the knowledge, skills and Information acquired towards self-reliance and arm
themselves against the challenges of the 21st century information age.


3. PROJECT OBJECTIVES
3.1. Overview
The Kayokoma Internet and Resource Center is a project aimed at bridging the
information gap and promoting the role of ICT in community development, by
providing free training services in IT to poor, aspiring youth. KYG’s fundamental
long-term objective is to help the youth attain independence through Information
Technology.

3.2. Long-Term Objectives
Promoting the Role of Information Communication Technology in Poverty
Eradication

The following goals will combine to promote the role of ICT in fighting poverty.

Increase in Employment and Entrepreneurial Opportunities of Underprivileged
Youth
Youth screened and capable of a longer-term commitment to the Kayokoma Internet
Center will engage in our training program: classes will introduce them to basic
computing concepts such as Internet searching, word processing, e-mailing, as well
as more thematic workshops such as how best to use the Internet in making
employment contacts, in searching for educational opportunities and scholarships,
and resume writing. Young entrepreneurs will be coached on how to use the Internet
to research local resources, markets, and international opportunities.

Increase in Community Productivity
Through low-cost Internet access and affordable business services, the entire
community will have a greater capacity to conduct business. Free, weekly
workshops open to the community will educate and enable marginalized sectors of
the community to make the most of the center’s services.



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Increase in Community Education and Health
Aside from developing computer literacy and supporting youth in searching for
employment, the following community development services will be offered:

      Health information on current, critical issues such as proper nutrition and
       HIV/AIDS;
      Internet resources through which youth will learn, visually as well, the effects
       of the disease;
      A forum to educate youth about the dangers of HIV/AIDS and drug abuse;
      A printing resources to publish health information newsletters; and,
      Trained youth who will work to impart their knowledge with the larger
       community.

Empowerment of Women in ICT
A multi-pronged strategy will ensure outreach to women.
   The youth training program will consist of at least half women.
   An open workshop will run every three weeks targeted at training women in
    ICT.
   Our steering committee will prioritize the inclusion of inspiring female role
    models.

Promotion of Democracy
The Kenyan Government is currently embarking on a project to promote effective
and democratic governance through e-governance. As part of this initiative, youth
will learn about democracy and its process in Kenya, as well as access information
on other democracies in the world with which to form comparisons. The youth will
also be in the frontline in promoting community policing online, which will improve
security and promote the rule of law.

Sustainability
Through a sustained marketing plan, the center’s presence and popularity in the
community will steadily grow. As well, youth from the training program will repay the
initial investment in them many times over, as by pre-arranged agreement, they will
re-invest their knowledge in the community through administration, education and
peer tutoring services at the center. The weekly workshops will not only build
technical capacity; it will also indirectly develop a customer base that is
knowledgeable on how to use the center’s services to their best advantage. We aim
to achieve sustainability in one year.

3.3. Short-Term Objectives

After the first 3 months of operation, we will achieve the following objectives:

 A 95% graduation rate for the first 20 program participants
 An 80% employment rate amongst the first 20 graduates within three months of
  completing the program
 A weekly free workshop, open to the community, on rotating topics that will
  include: Introduction to Computers (for the elderly), Learning through the Internet
  (for women), Learning about HIV/AIDS through the Internet
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 A short monthly newsletter with health information, community news, and updates
  on the center.
 A minimum of 15 business service customers a day
 Program participants and graduates contributing in total a minimum of 50
  volunteer hours per week in assisting with training, administration, and customer
  service


4. PROJECT IMPLEMENTATION AND MANAGEMENT PLAN

The center will operate in two distinct but mutually reinforcing capacities. Firstly, as a
Education Center, the center will not only provide an intensive youth training
program, but also periodic workshops to educate the larger community on the basics
of effective computer use and to disseminate information about health, employment,
and social responsibility. Secondly, the Internet Center will offer the following
services commercially: Internet, photocopying, scanning, binding, and laminating.


4.1. STAFFING STRUCTURE

KYG is governed and overseen by a board of directors, elected annually, who
conduct strategic planning, work on development and oversee the financial status of
the organization. KYG staff include individuals with specialized expertise to carry out
specific functions such as information systems support, finance and
marketing/management. When necessary, members and volunteers also contribute
to staff requirements.

A Project Coordinator will oversee the operation of both the education and
business components of the center, including ensuring objectives are being met,
liaising with other institutions, and continually improving and evolving the center.

The Administrative Coordinator will look after finances and bookkeeping, and
assist with proposals and reporting, as well, as teach finance and accounting as part
of the training program.

A part-time Instructor will lead the education component of the center, running the
youth program and holding weekly community workshops.

A Customer Service Representative will assist customers, handle revenues, and
maintain equipment; she or he will also double up as a teaching assistant.

Other intermittent services will be purchased on a contract basis.

KYG is presently benefiting from the online and volunteer support of Nabuur, which
is an internet-based community of volunteers that lend their experience and skills in
helping communities like Kayokoma realize community development projects. KYG
currently enjoys the support of a significant number of volunteers and progress to
date has been realized through the voluntary services of Nabuur. (www.nabuur.com)


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4.2. OPERATION
The center will operate between 9:00 am and 8:00 pm Monday to Friday.

Classes for the training program will run from 10:00 am to 2:00 pm. Students will
double up, two to every computer, so that the training program will occupy 10
computers, leaving the rest for paying customers. During non-peak hours, students
will occupy as many as15 computers. The instructor will also run a workshop open to
the community one evening a week.

The remaining 5 computers will be left available for Internet Center customers.
Revenue-generating services will be available throughout the day.

4.3. MARKETING PLAN
Strategic marketing will be done in stages. Target groups include teachers and
students interested in photocopy and education resources, business people, first
time or potential home users, and senior citizens who want to communicate with
their children abroad via e-mail. We are planning to generate a number of revenue
streams as detailed below:

4.4. INCOME GENERATION
   1. Internet Access: We will charge for Internet use at a rate of 450 Ksh per 10
      hours.

   2. Publishing Services: Photocopying, Lamination, Printing, Binding, Scanning,
      incorporating already trained students to train others to reduce staffing
      overhead

   3. Youth Training Program: Participants in our youth training program will be
      obliged to pay a nominal fee, to demonstrate their commitment to engaging in
      and completing the program.

   4. IT Education: Individuals and groups will be able to purchase IT training
      services from our employees and volunteers, for example to train a group of
      small business employees in basic computer skills.

   5. Bookshop: sale of CD-ROM, empty CD-R’s, Books.

   In future phases, as our basis of IT-trained youth volunteers grows, we will also
   have the following revenue streams:

   6. Web Solutions: Design and marketing of websites and e-commerce solutions.
      Basic network and intranet creation and maintenance.

Successful implementation of this concept depends on a number of factors:



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Positioning
We plan to position this as a dual-purpose community-based Internet and Resource
Center. As a resource center, we will attract the unemployed, students, and
community groups, who will then be introduced to our services as an Internet Center
and who will supplement their education by volunteering there.

The Internet Center will be the ideal place for all sectors of the community wanting to
use our publishing services, for small businesses wanting to train their staff, and for
people who want to understand the basics of computing and the web.

Competitive Advantage
Kayole-Komarock has three cyber centers: one in Kayole and the other two in
Komarock. These cafes support a maximum of 10 computers, all with unreliable
connectivity. They charge Ksh120 per hour and connectivity is very slow. One needs
to travel to Buruburu, an 8 – 10km distance for better services. Other Internet Center
places in Nairobi offer hourly rates ranging from Ksh. 60.00 to Ksh. 120.00
depending on the time taken. Meanwhile, locals have started embracing the power
of the Internet. The population is 300,000 with the majority of these being youth; the
field is wide-open for our initiative. We plan to offer value to our clients, in the form of
a long term relationship, based on their specific needs and serving to raise
knowledge and abilities in computing and the Internet – separating KYG from local
Internet businesses and organizations.

4.5. YOUTH TRAINING PROGRAM
Phases
KYG is preparing the project in phases. We plan to train 20 youth at a time, at least
half being female, with the first phase running for 3 months. Participants are required
to pay a nominal registration fee of 12.50 USD to demonstrate their commitment to
completing the program.

Phase 1: Is underway as we have already identified the first 20 youth as the
beneficiaries. Once we have the computers here in Nairobi and the funds, the
project will start immediately. (see timeline on pg 4)

Phases 2-4: Will see the next 20 youth as beneficiaries.

Phase 5: Once the program begins to generate a net surplus and an appraisal
demonstrates evidence of progress, we will consider expansion. Three potential
directions are 1) re-investing income and expertise into replicating the same project
in other low-income Nairobi suburbs, e.g. Kangemi 2) funneling income towards
other community programs such as a low-cost nursery school 3) establishing a fund
to help finance graduates in entrepreneurial endeavors.




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Tentative Curriculum
As discussed under Operation, students will be trained between 10:00 am and 2:00
pm with numerous 5-minute practice sessions and one 30 minute lunch break,
working two to each computer. In addition to the 3.5 hours of instruction, students
will be expected to spend three hours after class completing longer assignments and
typing exercises. From the start of the program until no longer than three months
after the program, students will be required to enrich their education through 50
hours of volunteer at the center in such areas as IT training, customer service, and
bookkeeping. This will not only help sustain the curriculum, but help the student gain
strong leadership and mentoring skills.

We intend to train the youth in the following:

Concept                 Time Frame     Notes
Information and Communication Technology
Basics                  3              Computer Use
                                       Maintenance
                                       Troubleshooting
Typing                  1
Linux                   3              Knoppix/Debian
Open Office – Writer    3              Word processor similar to Microsoft
                                       Word
Open Office – Calc      3              Spreadsheet similar to Microsoft Excel
Open Office – Impress   3              Presentation program similar to
                                       Microsoft PowerPoint
Open Office – Base      3              Database program similar to Microsoft
                                       Access
Internet                4              FireFox Web Browser, including useful
                                       and educational resources
Search Engine           1              Google
E-mail                  1              Gmail
GIMP                    1              Bitmap graphics editor
GNUCash                 2              Personal finance system
Building and Publishing 3              Optional
Web Pages

Business
Planning and Time             1
Management
Budgeting                     2
Accounting                    3                  Business finance concepts, including
                                                 record-keeping, payrolls and taxes
Business Writing              1
Marketing                     3                  Includes analyzing market
                                                 opportunities and capabilities
Leadership                    4                  Includes developing a professional
                                                 appearance, business etiquette, public
                                                 speaking, team building, and conflict
                                                 resolution
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Small Business              4                 Includes starting and running your
Operations                                    own business, credit and banking
Writing a Business Plan     3

Social Responsibility       2

Employment
Job Search, Networking      1
Resume and Cover Letter     2
Interview                   1

Actual Job Search           2


In order to graduate from the program, youth will need to:
    Attend classes regularly
    Demonstrate satisfactory effort in assigned after-class work
    Pass a test every two weeks to ensure she or he is maintaining progress
    Pass a comprehensive final examination
    Contribute 50 hours of volunteer work to the center, assisting in an area which
      both interests them and benefits the center


5. PROPOSED BUDGET
5.1. OVERALL FINANCIAL PLAN

KYG requests a sum of 10286.75 USD for the first phase of the project, running for
three months. Other funding sources will offset the budget. All prices are in US
dollars.

EXPENSES                                                 PHASE 1
Fixed Capital Costs                                                        7587.50
Fixed Recurrent Costs                                                      4189.00
Variable Recurrent Costs                                                    684.00
Total Recurrent Costs                                                      4873.00

Total Expenses                                                           12460.50

REVENUES (refer to appendix)
Member Contribution                                                         250.00
Business Services                                                          1923.75
                                                                           2173.75
Total Budget                                                             10286.75


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*Note regarding sustainability: As detailed in the appendix, revenues are projected to
increase in subsequent phases as the center becomes more well-known and well-
established. At the same time, salaries necessary for training and administration will
decrease as program participants and graduates fulfill their commitments to reinvest
volunteer hours in the center.

5.2. TOTAL CAPITAL COSTS
Hardware & Software
We have located a donor organization in Melbourne, Australia, who will provide us
with 20 refurbished computers with the following specifications:

        Hardware
        Pentium II
        350Mhz and/or higher
        128RAM
        Up to 6 GB Hard Disk,
        CD / SND
        15" monitors

       Software
       Custom Knoppix/Debian distribution
       Extensive range of open source software including:
        KDE
        OpenOffice
        The GIMP
        Firefox Web Browser
        Ktouch Typing Tutor
        GNU Cash (among other things)
        custom scripts for easy maintenance


Item                           Quantity       Unit Price.                     Total


Packaging of 20 Computers         20                  n/a                         0
(Donated)
Freight Forwarding to                            1700.00                   1700.00
Mombasa: Handling,
Clearing, and Delivery *
Freight Forwarding from                           400.00                    400.00
Mombasa to Nairobi *
16% Value-Added Tax (est.                                                   640.00
value 4000 USD) *
HP DeskJet 3845C Printer           1               80.00                      80.00


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HP LaserJet 1010 A4 (10             1            150.00                   150.00
PPM)
HP Scan Jet 2400                    1              70.00                   70.00
Power COM 500VA                    20              30.00                  600.00
DVD-CD RW (Combo)                   2              40.00                   80.00
Network Interface Cards            20                  6.00               120.00
Data Ports + Modules               20                  8.00               160.00
OEM 24 Port Switch                  2              85.00                  170.00
Photocopier                         1            600.00                   600.00
Binding machine                     1              75.00                   75.00
Laminating machine                  1              75.00                   75.00
Scanner                             1              40.00                   40.00
Telephone Handset                   1              15.00                   15.00
PDF Ready (Acrobat 6.0+)            1            180.00                   180.00
WinZip (9.0+)                       1              30.00                   30.00
Antivirus (e.g. McAfee)            20             9.5.00                  190.00
TOTAL                                                                    5375.00

*efforts are being made to secure funds for shipping

Office Supplies

              Item                Quantity       Unit                    Total
                                                Price
Computer Desks and Chairs           20          35.00                   700.00
Fittings                                                                625.00
Till and Accounting System           1          50.00                    50.00
Fire Extinguisher                    1        125.00                    125.00
Interiors (design & partitions)                                         250.00
Miscellaneous Office                 1         150.00                   150.00
Supplies
TOTAL                                                                  1900.00




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Marketing and Public Relations

           Item                Quantity      Unit Price                     Total
Design Brochures POP               5          12.50/rim                     62.50
material etc. *
Printing of brochures POP        10           12.50/rim                    125.00
Material, flyers, stickers ,
mailers etc. *
Banners, Translates,             10           12.50/rim                    125.00
Posters *
TOTAL                                                                      312.50

*efforts will be used to employ voluntary sources


5.3.    Fixed Recurrent Costs
These costs cover a period of 3 months.

Manpower
Staff                Quantit    Salary per          Salaries
                     y          Month
Project              1          400.00                           1200.00
Coordinator
IT and Business      1          175.00                            525.00
Instructor: part-
time
Administrative       1          200.00                            600.00
Coordinator
Customer Service     1          100.00                            300.00
Representative
External             As                                           200.00
Evaluator/Auditor    Needed
IT Technician        As                                           200.00
                     Needed
TOTAL                                                            3025.00




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Office Supplies

               Item                    Price per              Total
                                          Month
Rent                                      200.00          600.00
Building Cleaning and Maintenance            10.00            30.00
Insurance                                    30.00            90.00
Monthly Internet connection               200.00          600.00
Telephone                                    10.00            30.00
TOTAL                                                    1050.00


Marketing and Public Relations

              Item                   Price per                 Total
                                        Month
Meetings and Entertainment                   8.00              24.00
Costs
Publishing of Educational                30.00                 90.00
Materials, Community
Newsletters, …etc.
TOTAL                                                         114.00


5.4. Variable Recurrent Costs
These costs cover a period of 3 months.

Office Supplies
            Item                 Price per            Total
                                    Month
Utilities                          125.00            375.00
Stationary for Administration       10.00             30.00
Stationary for Sale, including      75.00            225.00
Diskettes and CD-R’s
Toner for Fax, Printer, and          8.00             24.00
Copier
Transport                           10.00             30.00
TOTAL                                                684.00

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6. Open Source
Open Source technology was chosen for the following reasons: to minimize our
costs; to introduces the youth to the low costs, diversity, and dynamism of Open
Source technology which they can take advantage of in their own computing; and,
lastly, to build the Open Source and free software community that is becoming
increasingly mainstream and, because it is non-proprietary, of tremendous potential
value to ICT for development.

Colleges in the region charge Kshs 3000 per month for training in the Windows
equivalent of the software packages included in this program. This translates to
Kshs 9,000 per student for three months and a total sum of Kshs 180,000 for all the
20 students within that period. In essence, we shall have given to the community
information valued at USD 2250 at the end of the first three months, through our
youth training program alone.

7. Project Monitoring and Evaluation
The issues of accountability and transparency have become so critical that their
perceived absence in any organization can be catastrophic. Financial accountability
in particular has a wider meaning and impact that goes beyond mere reporting of
audited financial accounts. At a personal level, by assuming ownership of a societal
problem, all of us have agreed to be individually accountable for the outcome of this
project. The need to improve the quality of life in our community is a critical driving
force and an inspiration for the members to render an honest service.

The Administrative Coordinator, in dialogue with our Financial Consultant, will
provide timely audited financial accounts after the first phase of the project and
annually thereafter, in accordance with conventional accounting standards and
practices. We are aware of the need to adhere to the group’s mission, hence the
financial account will include a report on expenses especially those directly related
to the core activity of the group and other incidental expenses will also be provided.

There will be strong internal controls to guard against theft, misuse and waste of
resources to optimize available funds. An annual financial audit will be carried out to
ensure that funds applied for the intended purpose.

After the first phase of the project and annually thereafter, the Project Coordinator
and the Organiser will report progress measured against our short-term and long-
term objectives, in dialogue with the rest of the Steering Committee. We also intend
to make adequate disclosure of governance decisions with financial implications to
our donors, the community, general public and the regulatory authority. A report
detailing major contributions (contributors) and other revenue sources like
subscriptions and user fees will also be produced along with the annual reports.

Project goals, financial commitments and expected results will be included in the
above reports to ensure direct accountability. Although the link between a financial
commitment and the expected result from a certain project may only be subjective,
we intend to provide as much detail as possible and focus on measurable targets.

                                                              Kayokoma Youth Group
                                                                                18
The Project Coordinator will also be subject to performance appraisal by the
Steering Committee. Reasonable criteria will be employed to ensure that agreed
measurable targets have been achieved and includes rewards for excellence and
sanctions for non performance.

Where possible, the group will aim to employ cost-effective measures in maintaining
the center, including securing voluntary services where appropriate, donated
materials or interest in good condition second-hand supplies, in addition to
identifying cheaper methods of instruction, again, where possible. Our objective is to
provide quality training services to our youth – something KYG is committed to. We
will not compromise quality training for cost-effectiveness if it jeopardizes the
curriculum we have arranged for the students, which we feel relies on essential
components. However, all expenses will be managed in a way that ensures
resources are invested in the students within our fiscal means and restraints.




                                                             Kayokoma Youth Group
                                                                               19
APPENDIX
8. Revenue Projections

FIRST PHASE REVENUE PROJECTIONS
Monthly Revenue Projections for the first 3 months, per month. [Exchange rate Kshs
80/$]

Revenues/week              Expenditures       Gross       Gross profit/month
                                              Profit/wk

Photocopy 3 reams          3x500=1500         1500        1500x4=6000
3x500x2=3000
Binding   10               10x30=300          200         200x4=800
documents
10x50=500
Lamination 5               5x 20=100          50          50x4=100
documents 5x
30=150
Scanning 10x               -                  300         300x4=1200
30=300
Internet                   -                  10800       10800x4=43,200
10compsx4hrsx6days
x45=10800

Total Gross                                               51,300[$641.25]


Overhead costs

Fixed recurrent costs                     $ 1,396.00
Variable recurrent costs                  $ 228.00
Total monthly costs                       $ 1,624.00

Total revenue projections                 $   641.25

Deficit                                   $   982.75




                                                           Kayokoma Youth Group
                                                                             20
1ST PHASE REVENUE PROJECTIONS

Monthly Revenue Projections for the second 3 months, per month [Exchange rate
Kshs 80/$]

 Revenues/week                Expenditures    Gross         Gross profit/month
                                              Profit/wk

 Photocopy 5 reams             5x500=2500     2500          2500x4=10000
 5x500x2=5000
 Binding   15                 15x30=450       300           300x4=1200
 documents 15x50=750


 Lamination 10                10x 20=200      100           100x4= 400
 documents 10x 30=300
 Scanning 15x 30=450          -                450          450x4=1800
 Internet                     -               16200         16200x4=64800
 10compsx6hrsx6days
 x45=16200
 Total Gross                                                78200[$977.50]


Overhead costs

Fixed recurrent costs                     $ 1,396.00
Variable recurrent costs                  $ 228.00
Total monthly costs                       $ 1,624.00

Total revenue projections                 $   977.50

Deficit                                   $   646.50


2nd PHASE REVENUE PROJECTIONS

Monthly Revenue Projections for the first 3 months [Exchange rate Kshs 80/$]

Revenues/week              Expenditures         Gross        Gross profit/month
                                                Profit/wk

Photocopy 10reams          10x500=5000          5000         5000x4=20000
10x500x2=10000
Binding   20               20x30=600             400          400x4=1600
documents 20x50=1000

Lamination 15               15x 20=300          150          150x4=600
documents 15x
30=450

                                                            Kayokoma Youth Group
                                                                              21
Scanning 20x 30=600                       -         600           600x4=2400

Internet                   -
10compsx8hrsx6days                                  21600         21600x4=86400
x45=21600

Total Gross                                                       Total Gross
                                                                  111,000[$1387.50]

Overhead costs

Fixed recurrent costs                         $ 1,396.00
Variable recurrent costs                      $ 228.00
Total monthly costs                           $ 1,624.00

Total revenue projections                     $ 1,387.50

Deficit                                       $   236.50

2nd PHASE REVENUE PROJECTIONS

Monthly Revenue Projections for the second 3 months [Exchange rate Kshs 80/$]

Revenues/week              Expenditures            Gross        Gross profit/month
                                                   Profit/ wk
Photocopy 15 reams         15x500=7500             7500         7500x4=30000
15x500x2=15000
Binding 25                 25x30=750                500         500x4=2000
documents 25x50=1250
Lamination 20              20x 20=400               200         200x4= 800
documents 20x
30=600
Scanning 25x               -                       750          750x4=3000
30=750
Internet                   -                       32400        32400x4=129600
15compsx8hrsx6days
x45=32400
Total Gross                                                     165400[$2067.50]

Overhead costs

Fixed recurrent costs                         $ 1,396.00
Variable recurrent costs                      $ 228.00
Total monthly costs                           $ 1,624.00

Total revenue projections                     $ 2,067.50

Surplus                                       $   443.50

                                                                 Kayokoma Youth Group
                                                                                   22
3RD PHASE REVENUE PROJECTIONS

Monthly Revenue Projections for the first 3 months

Revenues/week              Expenditures          Gross       Gross profit/month
                                                 Profit/wk

Photocopy 20reams          20x500=10000          10000       10000x4=40000
20x500x2=20000
Binding 30                 30x30=900             600         600x4=2400
documents 30x50=
Lamination 25              25x 20=500            250         250x4=1000
documents 25x
30=750
Scanning 30x               -                     900         900x4=3600
30=900
Internet                   -                     32400       32400x4=129600
15compsx8hrsx6days
x45=32400
Total Gross                                                  176000[$2200.00]

Overhead costs

Fixed recurrent costs                     $ 1,366.00
Variable recurrent costs                  $ 228.00
Total monthly costs                       $ 1,624.00

Total revenue projections                 $ 2,200.00

Surplus                                   $   576.00




9. BUDGETARY ASSUMPTIONS & SUCCESS MEASUREMENT

We will initially reserve 10 computers for students and the rest for customers and
other members of the community. In the first 3 months we will be using the
computers less for Internet connection and more for training and orientation in
information technology, as the level of computer literacy is low even among high
school graduates who comprise the majority of computer users in this society.
However, the demand for this knowledge is high, mainly because people see a
correlation between the acquisition of computer skills and access to business
information and improved job prospects.

We expect the demand for IT training to increase as more people opt for self
employment in a society scarred by social exclusion and economic deprivation and
lacking in social safeguards. Our community’s location on the outskirts of a major
city presents major challenges to engaging its inhabitants in the economy. Frequent
increases in world oil prices have meant higher bus fares on the ground, thus
                                                             Kayokoma Youth Group
                                                                                 23
inhibiting travel to the city center in search of essential services, meaning only
services in the vicinity are truly accessible. Our services will be extremely crucial in
this context as we will be at the community’s door step.

We expect that within the first phase, the broad objectives of improving computer
literacy and poverty alleviation will have been attained. It is also hoped that the
project will be on a strong financial foothold as a result of improved revenue
generation from core activities and donor support. Project sustainability is at the core
of our projections to insulate against managerial failure. We have put accountability
and transparency at the core of our governance to inspire confidence from all
stakeholders. We aim to achieve complete project sustainability within one year of
inception.


10.    Organisational Structure

The Kayokoma Internet Center will be headed by the Project Coordinator, carefully
selected to be someone with a commitment to this community, with a strong vision of
a sustainable, dual-purpose center, and an educational and work history that
demonstrates strong management, organizational, and communication skills. Major
changes in strategy, budgeting, programming…etc. must be passed through the
steering committee, which will also meet periodically to review progress and advise
the project coordinator. All aspects of the program will be supported and subsidized
by volunteer work, including mandatory contributions from participants of the youth
training program.




11.    MARKET DEMAND
Because of the recent developments in IT the Internet Center has grown into the first
and most unique form of Internet based business in a physical commercial
storefront. Internet Centers provide the best way to learn about the Internet because
                                                              Kayokoma Youth Group
                                                                                    24
the staff of the Internet Center is available to teach and guide the public. The
Internet Center is also a great way to get technical support for home and business
users, because it is a physical location populated by community members, not an
impassive and costly voice over the telephone. Many companies have recognized
the Internet Center as the perfect means to sell their products. Customers to Internet
Centers get a chance to use computer software and hardware before they make a
purchasing decision; consumers have the ability to make an educated decision in
the purchasing process, and will increasingly have the option of purchasing
computing supplies on site. Internet Centers offer services that are not available
anywhere else because they feature advanced technologies that are either too
expensive to afford or are simply not available in residential areas.

The most interesting current development is that the Kenyan Internet sector has
finally opened for free competition, permitting the establishment of backbone
gateways for carrying Internet traffic and a corresponding fall in the cost of
connectivity as competition rises. This development complements this project’s
vision to provide not only employment to youth but Internet access to all, as the
biggest barrier that Internet Centers face in Kenya is the high cost of leased line.

The Kenyan scenario is very low key at the moment, there are still very few
cafes/centers compared to the size of the country; there is a great growth
opportunity here.



12.    LIST OF MEMBERS
   Seth Amwoyo              Mike Jow             Thomas Ochieng
   Fredrick Obondo          Aguko George         Duncan Milla
   Anthony Otieno           Beatrice Meso        Michael Oduor
   Rose Osano               Florence Achieng     David Wabuti
   Ruth Achieng             Helen Mukami         Beryl Saoke
   Naomi Obare              Margaret Atieno      Karen Atieno
   Lillian Apindi           Geoffrey Oduor


13.    MEMBERS OF THE STEERING COMMITTEE

Seth Amwoyo
Youth Representative and Organiser

Seth Amwoyo has 10 years experience with increasing responsibilities as a market
analyst and advertiser. As a sales executive for Eston Holdings Ltd., Mr. Amwoyo
specializes in market analysis, customer satisfaction, and advertising, as well as
sourcing international suppliers and clients. Mr. Amwoyo has also held positions in
management and market analysis for the Comfort Inn Hotel, Padmill Enterprises,
Coca-Cola, and Strategic Business Options. Mr. Amwoyo has a B.COM, Marketing
Option, Second Class Honors Upper Division, University of Nairobi



                                                               Kayokoma Youth Group
                                                                                 25
Mr. Amwoyo is the voice of the 20 unemployed youth in the Kayokoma Youth Group,
and it was his vision that started this project. As Organiser, Mr. Amwoyo is
responsible for the overall success of the project, ensuring that progress is being
made at each stage and that responsibilities are properly allocated so that the cafe
is sustainable, effective, and vibrant. With his background and his connection to the
youth community, Mr. Amwoyo's responsibility is to ensure that we are addressing
the needs of unemployed youth and that we are doing so in a self-empowering way.

Tel : 254-733-926782,254-723-884890
P.O. Box 8649, 00200
Nairobi, Kenya
E-Mail : amwoyo9@yahoo.com

Lynette Obare
Development Consultant

      Over the past 11 years, Lynette Obare has worked in the field of sustainable
Development. Her employment history includes: evaluating child sponsorship
education programmes for the Christian Children Fund in Kenya; performing
diagnostic studies on micro-enterprise projects run by the Kenyan Rural Enterprise
Fund in Kibera; carrying out baseline and evaluation research on transformational
development indicators with various Area Development Programs of World Vision;
training grantees on participatory monitoring and evaluation for Africa Now; and
baselines studies for AMREF on HIV/AIDS Knowledge, Perception, Practice and
Care in eight districts. During her 5 years of employment with the Forest Action
Network, Ms. Obare also coordinated all gender-related activities, including gender
analysis training and data management of programmes and research that impact
rural women. She is highly interested in the issue of ICT and gender.
Ms. Obare has a M.Sc. in Development Geography and GIS focusing on
environment and development, McGill University, Canada, as well as a B.Sc. in
Geography, University of Nairobi.

Ms. Obare provides advice on the structure and operations of the Internet Center
from a community development perspective. She will ensure that the center sets
meaningful development objectives, that appropriate mechanisms are in place to
evaluate the center’s success, and that the center continually evolves to stay
effective, efficient, and responsive to the community.

Tel: 254-721-266493
P.O. Box 46130, 00100
Nairobi, Kenya
E-Mail: lynette.obare@elf.mcgill.ca

Kennedy Mbago Amwoyo
IT Consultant

Kennedy Mbago Amwoyo is an IT expert, whose major accomplishments
include developing a secure online registry system for the Attorney General's
Chambers, and developing and administrating the Kenyatta University website. He
has three years experience in network administration, including providing technical
                                                            Kayokoma Youth Group
                                                                              26
support for a telecenter for one year. Mr. Mbago Amwoyo is in the final year of his
B.Sc. in Software Engineering, Kenyatta University, and holds certificates in
computer applications, networking, and hardware maintenance from Kisumu Institute
of Education and Training Services.

Mr. Mbago Amwoyo has been our primary consultant in evaluating our technical
needs. His responsibilities include overseeing the development and execution of the
technical education component of this program, as well as ensuring good
administration of the computer network.

Tel: 254-724-909563
Address:
P.O. Box 46130, 00100
Nairobi, Kenya
E-Mail : mbagoken@yahoo.com

Thomas Ng’ong’a
Financial Consultant

Thomas Ngonga holds 6 years experience as an accountant in the motor industry,
with positions ranging from an elementary accounts clerk dealing with ledger entries
and reconciliation to his current job as a financial accountant performing a more
analytical role in generating information and reports for managerial decisions. He
has successfully introduced a stock control system in his current job that has saved
the company substantial potential loss in revenue, through pilferage and waste.
Mr.Ngonga has a B.Com. Honors degree, second class honors upper division,
University of Nairobi. He is in the final stages of attaining the local CPA certificate.

Mr. Ngonga is responsible for ensuring that the group has a proper financial and
accounting system, to ensure that money and other assets are effectively used and
fully accounted for. Drawing up of proper budgets and regulatory compliance also
come under his ambit.

Tel : 254-722 592 851
PO BOX 8361-00100
Nairobi, Kenya
Email : ropped88@yahoo.com/ tommgoldd@hotmail.com

Emily Burasi Gekonga
Education Consultant

Emily Burasi Gekonga has taught the use of computer applications at Skypath
Aviation College for the past three years and is also responsible for managing the
college's computer department. Ms. Burasi volunteers with a number of non-
governmental organizations, including the Saratoga Foundation for Women
WorldWide to study influences and empowerment strategies for the African girl child
and with NABUUR.com as an online project facilitator.
Ms. Gekonga holds two diplomas in Management Information Systems from the
Kenya College of Communication Technology, with training in such fields as


                                                              Kayokoma Youth Group
                                                                                27
Business Communication, Bookkeeping, and Microcomputer and Networking. She is
also CompTIA A+ certified.

Ms. Gekonga is responsible for advising on the IT education component of our
program, including reviewing instructional and training programs for the youth. She
will also advise on how to get females engaged and confident in the field of ICT.

Tel: 254-721-664636
P.O. Box 30305
Nairobi, Kenya
E-Mail: emmybus@yahoo.com



14. Registration Certificate




                                                           Kayokoma Youth Group
                                                                             28
15. Code of Conduct
Our operations will adhere strictly to the Kenyan NGO Code of Conduct (1995), in
accordance with its values of Probity, Self-Regulation, Justice, Service, Co-
operation, Prudence, and Respect. Some institutional mechanisms to ensure this
are yearly financial audits, a well-defined organizational structure, and clear
mandate. (see previous sections)




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                                                                             29

								
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