2.2 Application Deadlines contract.
It is important to apply for residence as early 3.0 Fees
as possible. For returning students the
1.0 Introduction deadline is March 4th, 2011, for new 3.1 Residence Fees
students entering semester one the deadline is Please note: The 2011/2012 fees
1.1 General June 2n d . 2011. If you apply by these dates have not been set. The fees below
you are GUARANTEED accommodation.
are from 2010/2011 and should
In order to live in residence, you are Applications are still accepted after this day,
but accommodation cannot be guaranteed.
help give you an indication of our
required to sign a contract with the
University of Guelph, Kemptville Campus.
The contract is comprised of two parts: an 2.3 Eligibility
Application for Residence/Residence
Contract (hereafter referred to as the To be eligible for residence admission, and to
Application/Contract), and this document, maintain eligibility for residence Double room $1,256.50
in which the terms and conditions of the accommodation, you must meet the following
Contract are described in detail. requirements: Single room $2,406.50
Please read this document carefully before A. You must have received an offer of
NOTE: The above rates are for the
forwarding your Application/Contract to the academic admission from Kemptville
regular diploma programs. The rate for
Campus. You and Residence Services will Campus as a full-time student and must be
other programs will vary depending on
be held accountable for the terms and registered accordingly. Part-time students
the duration of the programs at approx.
conditions outlined herein. Off campus may also apply for residence, but are
the weekly rate of $98 for a double
students are encouraged to read this contract eligible for accommodation ONLY after all
room and $184 for a single room.
as well. If they choose to visit residence it eligible full-time students have been housed.
will certainly help if they know the Students planning to change from full-time to
3.2 Payment Schedule
rules/policies. part-time status during or between semesters
must contact Administration to determine if
Your residence fees must be paid prior to
1.2 Contract Period they may retain their residence
the beginning of each semester, together
accommodation. **Students who have had a
with other Campus charges for tuition,
Your residence agreement is for two difficult time following to residence rules in
meal plans, sundry fees etc. For your
semesters (the fall and winter semesters) their first year may not be granted
convenience, all fees are paid through the
unless you qualify for a one semester accommodations in their second year.
contract i.e. the one semester certificate
course. The Winter Break and Spring Break B. You must have submitted payment for the
Residence Fees and Payment Schedule
period is usually excluded from your applicable residence deposit, as detailed in
contract. Section 2.1.
There is a charge for terminating your C. You must have signed and submitted an R oom D ouble Single, if
contract; see Section 4.3 for details. Application/Contract. available
D. You must have paid all previous charges
D eposit $500 $500
2.0 How to apply for damages, fines, etc.
Fall - $1,256.50 $2,406.50
2.1 The Application E. You must not have been barred from living August
in residence by either the Campus Judicial
A. Complete the Application/Contract that Committee or Residence Services. W inter - $756.50 $1,906.50
is provided with this document. If you have
any questions contact the Residence 2.4 Preferences
Total 2 $2,513 $4,813
Supervisor at 613-258-8246 ext. 61246, or semesters
the Admissions Office at 613-258 - 8336 Roommates: You are welcome to elect to
ext. 61335. Please answer ALL questions room with a friend. To arrange this, BOTH
on the application. Application/Contracts can be returned Your residence fees for the fall and
together OR insure your preferred roommate winter semesters are paid in three
B. After satisfying yourself that you agree to has also selected you on his/her form as installments, as shown in the above
the terms and conditions of the contract, as his/her roommate of choice. Roommates schedule.
outlined in this document, authorize the must be of the same gender.
Application/Contract where indicated. 3.3 Other Charges
Room types: New students are normally
C. Send your Contract and a certified assigned to double rooms although a limited In addition to the housing charges
cheque or money order payable to the number of single rooms may be available. In outlined in Section 3.1, you will be
University of Guelph- Kemptville some cases, students may be placed in charged:
Campus in the amount of $500 to: Student temporary rooms until a regular room
Accounts, Kemptville Campus, P.O. Box assignment becomes available or they may be A. Meal Plans. You are required to
2003, Kemptville, ON K0G 1J0 relocated. Wherever possible, the student purchase a residence meal plan if you
will be advised of this in advance. stay in residence. The price for a 14-
Applications received without a deposit will Relocations from temporary space to regular meal (per week) contract is $1,240 per
not be processed. The residence deposit is assignments are made as quickly as possible. semester. *Subject to change.
an indication of good faith that you intend Overall, there is a chance a student may have
to enter residence and fulfil the obligations to relocate to another room or zone based on B. Supplemental Meal Plan (Optional).
of the residence contract. Cancellation of the supervisors discretion. Students may purchase additional
your Contract will result in forfeiture of meal/snack dollars for after hours or
all or part of your residence deposit. 2.5 Room Assignment Priorities weekends use at Diggers (lunch bar).
Please ensure that you are familiar with This fee is non-refundable. For
Section 4.3 on deposit forfeiture. Kemptville Campus will assure you of additional information and for the terms
residence accommodation if you will be a and conditions of this offer please see the
full-time new student. See 2.2 of this special enclosure in this package.
for any reason, you shall forfeit all or part of You are provided with a room inventory
C. Other Charges. Other charges may be the residence deposit, depending upon the form at check-in. Please complete it
made for damage repairs, improper check- date that the cancellation is received. carefully. The completed form is
out, or keys not returned, etc. Termination of the Fall/Winter contract after retained by us as a check against loss or
the start of the Fall semester will result in damage to the room or its contents.
D. High Speed Network Connection and forfeiture of the entire $500 deposit, and per Taking possession of the room, or failure
phone line are included in your residence diem charges will be applied as well. In the to submit a room inventory form, shall be
fees. See enclosed information sheet for event your deposit has already been applied conclusive evidence that the room and its
minimum PC configuration and other to your fees or has not been submitted it will contents were in satisfactory condition
related information. be subjected to the University collection and repair on the date possession was
procedure, a $500 charge will be added to given.
4.0 Terminating Your Contract We hold you financially responsible for
Please note that all terminations must be in any damage or losses to your room or its
4.1 Commencement of Contract writing. contents, and also for the cleanliness of
the room upon vacating.
Your application becomes a contract when a Termination deadlines and refunds are as
room assignment has been made in follows: In some circumstances, you and the other
accordance with the information on your students in your building or section may
Application/Contract. Date Termination Received Forfeiture be accountable for damage/uncleanliness
Amount to that building or section. We
4.2 Termination by Kemptville Campus Before May 1 $100 encourage all students to report when
May 1 to May 31 $150 others are damaging things so that the
Depending upon the circumstances June 1 to June 30 $200 section or building is not charged.
termination of the residence contract by the July 1 to Aug. 15 $ 250
Campus may result in per diem August 15 to opening day $500 /per diem You will be invoiced for losses, damage,
accommodation charges and/or partial or After No Refund special cleaning or maintenance required
full forfeiture of the residence deposit. as a result of your period or residency.
Under most circumstances, a full refund of
Termination of the contract by the Campus the deposit is not possible. However, if the If you have been asked to vacate your
may result from any of the following events: Campus informs you that you are room - any property left in a residence
academically ineligible to attend (required to room longer than 24 hours from the
A. You fail to check into your room at noon withdraw), a full refund of the residence requested date is considered to be
on the first day of classes in each semester. deposit is made. Eviction from residence will abandoned and will be removed at a cost
result in forfeiture of the residence deposit. of $100 to you. We do not accept
B. You withdraw academically from the responsibility for the storage or
Campus and have completed the necessary If you believe that you should receive safekeeping of property abandoned in
withdrawal forms. You must notify exemption from the forfeiture regulations, residence rooms.
Residence Services of your withdrawal, as e.g. for medical reasons, you should submit
well as the Admissions Office. an appeal, with supporting documentation, to Damage to the room or its Campus-
Residence Services. supplied contents may result in a
C. You become academically ineligible to termination of this contract by the
continue at the Kemptville Campus. 4.4 Vacating residence after termination Campus.
D. You are unable to meet the Student If your contract is terminated, you are 5.2 Rights Reserved by Residence
Financial Services requirements for the required to vacate your residence room no Services
payment of residence fees. later than 12 hours after the date termination.
Residence Services subscribes to the
E. The Campus Judicial Committee or Refunds of residence fees are calculated from principle that residence students are
Residence Services bars you from living in the date on which proper check-out entitled to enjoy a reasonable right to
residence. procedures (keys returned, check-out form privacy in residence rooms. It reserves,
signed, room inspection completed, personal however, the right to enter rooms if
F. You elect not to accept the room that was property removed, etc) have been completed. residence rules are in question, to
assigned to you, where the room assigned terminate contracts, repossess rooms or
was in accordance with the information on If you wish to terminate your contract, please reassign students to other rooms and to
your Application/Contract, and where you contact the Residence Supervisor to ensure effect other steps necessary and advisable
will not accept the Campus’s offer of that the necessary procedures are completed. for the safety, security and well being of
alternate rooms from its empty bed other students and Residence assets.
inventory. If you are required to withdraw you must
vacate your room and check out of residence Residence Services reserves the right to
G. You cause or allow damage to be caused a week before classes start, or the dates amend residence rules and
to your room or its Campus supplied posted by the Residence Supervisor. responsibilities, to alter all fees and
contents. deposits contained in this contract at any
4.5 Refunds time, and to place applicants on waiting
H. You are evicted from residence. If the lists wherever necessary.
Campus terminates the contract, forfeiture Allowable refunds are calculated at a weekly
of residence deposit will result without rate for all unused full weeks and are 5.3 Subletting
prejudice to the Campus’s right to claim for credited to your account with Student
other losses, damages, etc. Financial Services. In any event, refunds are You are prohibited from subletting your
not allowed for termination on or after the last residence room, or from permitting its
I. You fail to pay any overdue fees or day of classes each semester. use by others.
charges, or this contract is terminated by the
Campus as a result of any breach by you. 5.4 Commercial Use
5.0 Student Rooms
4.3 Termination by you/Forfeitures The use of a residence room, mailbox,
5.1 Responsibility for Contents telephone or data connection for any
If you terminate your Application/Contract commercial purpose is prohibited.
5.5 Liability for Room Contents yourself to, and cooperate with , Resident forms other than plants;
Services staff and other Campus personnel
Notwithstanding anything to the contrary, when asked to do so. 10) cooking in rooms or using electrical
Kemptville Campus, the University, its or other cooking appliances, including
officers, directors, employees and others for but not limited to toasters, toaster ovens,
whom it is in law responsible are not liable, hot plates, microwave ovens, etc., except
directly or indirectly, for loss or theft of 6.2 Rules ** in areas with approved kitchen facilities;
personal property, or for damage or The following rules are established as
destruction of such property by fire, water or minimum standards to help maintain vital 11) keeping bicycles in stairwells,
other cause, however caused. The Campus residence communities. They are designed to hallways, lounges or other common areas
strongly recommends that you obtain support the values that are outlined in the in residence or public walkways;
insurance against such eventualities. We do Student Rights and Responsibilities
not purchase such protection for your document: 12) relocating common room, lobby and
property. Coverage can often be obtained dining area furniture into other areas or
through a “rider” on your family’s tenant or A. You have the privilege of enjoying social student rooms;
homeowner insurance policy, which should activities as long as they do NOT conflict
include liability coverage* for injury or with the rights of other students to pursue 13) using water beds or hot tubs;
damage. academic endeavors.
14) installing or using satellite dishes or
*Liability coverage helps provide protection B. You are required to maintain your room in other telecommunications equipment or
for you and/or your parents, from claims compliance with provincial and municipal services not approved by Residence
from other students or the Campus for regulations. Services;
damage or injury that may have been
accidentally caused by you. C. When notified of fire or other emergencies 15) installing or using halogen lamps;
in the building, you MUST immediately leave
5.6 Telephones the building and remain outside until 16) engaging in activities for the purpose
Abuse of the residence telecommunications permission to re-enter is given by Residence of obtaining services from Residence
system may result in termination of your personnel. Failure to comply may result in Services without making appropriate
service and, depending on the nature of the eviction from residence and termination of payment;
abuse, may result in termination of the this contract.
housing contract and/or charges under 17) engaging in activities that
Student Rights and Responsibilities and/or D. The following practices and activities are compromise the safety and/or security of
prohibited throughout the residence system: residents, their belongings, or residence
criminal charges being lodged against you.
1) discharging, tampering with or operating
5.7 Residence becomes unhabitable any fire prevention or detection apparatus for 18) entering anywhere in residence with
any reason other than to control fire. These motorized vehicles;
In the event that the premises are declared activities may result in immediate eviction
by the Campus to be unhabitable following from residence; 19) moving in extra furniture without
a fire or for any other reason, this Residence
first obtaining permission from
Contract will be automatically terminated 2) tampering with electrical, mechanical, Residence Services;
and the residence fees reimbursed on a pro- security or Internet services,
rated basis. telecommunications equipment, vending, 20) building, erecting, or assembling any
laundry machines, and any other residence additional bed, bunk bed, shelves or any
5.8 Keys equipment; other structure in the student rooms;
For the protection of your personal 3) being on the roof of any residence except 21) bringing in a fridge that does not
possessions, you are advised to LOCK your in emergencies. Any student found to be on have an energy star rating.
door when leaving your room. Lost keys the roof of any residence building may be
should be reported immediately to the subject to immediate eviction from residence; E. Non-resident students are prohibited
Residence Supervisor. If you lose
from residing in residences except on an
your key, current key and core 4) throwing or dropping anything from occasional basis and provided the
replacement charges will apply. windows or roof tops; following conditions are met:
5.9 Transfers 5) participating in potentially destructive 1) Each Resident is allowed (1-2)
activities that may cause personal injuries or overnight guests per night. Overnight
You are not permitted to transfer or change property damage, e.g. pranks, water fights, guests are not permitted to stay in
rooms without receiving written permission indoor sports or using roller blades or Residence longer than 72 hours in any
from Residence Services. bicycles in the building; seven day period and at the Supervisors
discretion. Guests may not stay in
6) entering another resident’s room or
6.0 Residence Behaviour & disturbing and/or removing another resident’s residence repeatedly. The “overnight
Responsibilities property without the permission of the guest” must be registered with the
resident; Residence Supervisor at least 24 hours in
6.1 Residence Staff advance according to the sign in
7) bringing in any form of weapon or keeping procedure.
Residence Services employs professional firecrackers, gunpowder, flammable solvents
support and student staff in the residence or other forms of explosive or volatile 2) You are accountable for your guest(s)
buildings. They act as resource personnel material in the residences; at all times and will be held responsible if
and agents of Residence Services and are your guests violate Student Housing
responsible for ensuring that you abide by 8) unauthorized entry or meddling with Services regulations or Student Rights
the following rules and regulations, in contents of residence store rooms, offices, and Responsibilities. Your guest(s) must
addition to the Student Regulations for the residence desks or cafeterias, and possession be accompanied by you. Guests will be
betterment of the residence environment. of unauthorized keys; banned for not following rules and you
will lose your guest privileges.
You must clearly and honestly identify 9) bringing into or keeping in residence life
d) consumption in public, e.g., lounges, . eviction
3) Residents must personally sign in all hallways, common rooms, outside; . being prevented from re-applying for
guests. Sign in times start 5pm weekdays residence
and all day on weekends. e) brewing of alcoholic beverages; . posting (being barred) from residence
4) For safety reasons, guests must carry a f) drinking games and paraphernalia used in Approved procedures are followed when
guest card signed by Residence Services. unsafe drinking practices; enforcing rules, and routes of appeal are
5) Guests who cause noise or do not follow g) parties held without sanction by Student
residence rules and regulations will be Residence Services.
required to leave the residence immediately 7.0 Quiet Areas / Quiet time
and will be banned. 2) Drugs. You are prohibited from
trafficking, possessing, using and consuming Regular Quiet Hours:
6) No overnight guests are permitted during any illegal drug substance in residence and 9 p.m.-8 a.m. Sunday to Thursday,
Orientation Week or during the examination can be evicted. Individuals determined to be 11 p.m.-8 a.m. Friday & Saturday.
periods. Additional guest regulations may trafficking in drugs will be immediately
be established for particular events or evicted from residence. Students who use Quiet Zone: If there is enough student
periods of time during each semester. drugs in residence will be evicted. demand, there can be a designated Quiet
7) Residence staff reserves the right to 3) Noise. You are expected to abide by the
refuse visiting privileges to any guest. rules regarding acceptable noise levels. A. Students are obligated to maintain a
These guidelines are meant to act as level of room noise that cannot be heard
8) Residence Visiting Hours: Sunday to minimum standards and may be enhanced outside their room when the door is
Thursday from 8 a.m. to 12 a.m., through consultations with the community, closed.
Friday & Saturday from 8 a.m. to 2 a.m. student council and residence staff. In
ALL GUESTS must be signed in with the general, the following quiet hours are B. Regular living noise is acceptable in
Front Desk. On Pub Nights no visitors are observed: Sunday to Thursday from 9 p.m. lounges, i.e. conversation, house
allowed in residence after 12 a.m. to 8 a.m. and Friday & Saturday from 1 meetings, etc., but students should not
Sign in times start 5pm weekdays and are a.m. to 8 a.m. use lounges for other activities such as
all day on weekends. loud music, large gatherings, boisterous
Noise levels at any time should not detract behavior, etc.
F. Individual residence zones may formulate from any resident’s ability to pursue
additional rules for their own zones academic endeavors or to enjoy their living C. On weekends the set noise level
providing such rules are consistent with the environment. permitted may be decided by the
rules outlined herein and approved by majority of students living in that zone.
Residence Services. Any such additional During examination periods Residence Approval from Residence Services
rules are binding on all students. Services will extend the quiet hours. required.
G. Residence Services reserves the right to 4) Harassment, human rights and equity. D. Residence Services strives to promote
remove from residence, with one hour’s Kemptville Campus/University has community living and social interaction
notice, any student judged to be disturbing comprehensive policies concerning among students, therefore individuals
others or breaking rules especially during harassment, human rights and equity which expecting absolute quiet at all times may
the final examination period at the end of apply to all students. not be well-suited to residence living,
each semester. This also applies to students even in a quiet area, and may want to
who continue to break residence rules J. For health reasons, food is to be stored in consider other living arrangements.
outside of exams. suitable containers to avoid contamination,
vermin and odor. 8.0 Smoking Policy
H. Students, other than R.A’s, are required
to vacate their rooms within 6 hours of K. Due to the communal nature of residence Smoking is not permitted anywhere in
completion of their final examination at the living, persons suspected of being infected by residence or in outside areas less than
end of each semester. Students must apply a communicable disease will be required to 9meters of any entrances, windows or
to Residence Services for permission to stay seek medical attention. ventilation system air intakes. There is
beyond the normal date for vacating their no smoking permitted at the entrance of
rooms. L. Students are prohibited from affixing Bell hall.
posters to ceilings or using items that damage
I. Students are bound by the Laws of wall surfaces. They are not permitted to build 9.0 Correspondence
Canada and the Province of Ontario, and by furniture or bring in furniture from home.
College and Residence Services policies. Material is sent to your mailing or
Students will be advised of the policies M. Lit candles, incense, lamps requiring a permanent address on file with the
through the Student Handbook and by combustible fuel, or similar items, are not records office, or to your on-campus
residence staff upon arrival to residence. permitted in residence. Students who require mailbox.
Specific attention should be paid to the the use of candles or incense for religious Student Accounts,
following policies. purposes should contact the residence staff. Kemptville Campus
P.O. Box 2003
1) Alcohol. Students in residence must 6.3 Enforcement of the Rules Kemptville, Ontario
abide by laws and policies governing the use K0G 1J0
and consumption of alcoholic beverages. In addition to any financial costs that may be Telephone: 613-258-8336 Ext. 61242
The following practices are prohibited: incurred, failure to comply with the above fax 613-258-8384
rules will result in prescribed procedures Residence applications sent by fax or
a) consumption of alcohol beverages by which may result in one or more of the E-mail cannot be accepted unless
underage people or being intoxicated; following consequences (not in sequence): deposit is provided.
. warning letters
b) bringing in containers of alcoholic . fines (as well as clean up fines)
beverages for mass consumption, i.e. . behaviour bond
kegs, swish barrels, 5-litre cans, etc.; . collective billing
. a charge before the Campus Judicial
c) bringing in beer beverages in glass Committee
bottles; . non-renewal of residence contract