02-03-09_minutes.boc

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					NORTH CAROLINA

WAYNE COUNTY

       The Wayne County Board of Commissioners met in regular session on Tuesday,
February 3, 2009 at 9:00 a.m. in the Commissioners Meeting Room in the Wayne County
Courthouse Annex, Goldsboro, North Carolina.

      Members present: Roland M. Gray, Chairman; C. Munroe Best, Jr., Vice-Chairman;
John M. Bell; J. D. Evans; Steve Keen and Sandra R. McCullen.

       Members absent: Wilbur E. Anderson.

Work Session

      During the scheduled briefing and prior to the regularly scheduled meeting, the Board
of Commissioners held a work session to discuss the items of business on the agenda.

Invocation

       Commissioner J. D. Evans reviewed the positive attributes of the Board of
Commissioners, which included vision, special skills, influence, competence, consensus
building, listening, accessibility, having no hidden agenda, participation, integrity, energy,
diplomacy, humor, passion, articulation, responsiveness, support for the mission, integration of
concepts, ownership, humility, team player, enthusiasm, positivity and grasp of concepts.

       Commissioner J. D. Evans gave the invocation.

Pledge of Allegiance

        Commissioner J. D. Evans led the Board of Commissioners in the Pledge of Allegiance
to the Flag of the United States of America.

Approval of Minutes

       Upon motion of Commissioner John M. Bell, the Board of Commissioners unanimously
approved the minutes of the regular session of the Board of Commissioners on January 6, 2009.

Discussion/Adjustment of Agenda

       Chairman Roland M. Gray adjusted the agenda by adding Workers Compensation and
Health budget amendments to the Consent Agenda, Wayne County Chamber of Commerce
Report and Legislative Issues.

Special Recognition

       The Board of Commissioners presented an engraved plaque to Kimberly Sugg with the
Health Department in recognition of her dedicated service to the County of Wayne. Ms. Sugg
began working for the County of Wayne on January 1, 1979 and retired on January 31, 2009.

        Wayne County Chamber of Commerce Executive Director Steve Hicks thanked the
Board of Commissioners and County Manager for maintaining a five-day work week in the
Wayne County Tax Office and Register of Deeds in order for businesses to avail themselves of
the services provided by these departments on Fridays.

Upcoming Appointments

       The Appointment Committee announced the following persons were under
consideration for appointment:
    Wayne County Criminal Justice Partnership Advisory Board – Anthony D. Carmon and
       Noel Rose
    Wayne County Latino Council – Donna Phillips
Appointment – Wayne County Criminal Justice Partnership Advisory Board

       Upon motion of Commissioner John M. Bell, the Board of Commissioners unanimously
reappointed Leah Grimmer to the Wayne County Criminal Justice Partnership Advisory Board.
Ms. Grimmer’s term will expire on February 3, 2012.

Appointment – Wayne County Juvenile Crime Prevention Council

       Upon motion of Commissioner John M. Bell, the Board of Commissioners unanimously
appointed Allison Pridgen; Chief Tim Bell; Sheriff Carey A. Winders; C. Branson Vickory, III;
Joe Testino; Phyllis Greene; Debra Jones; Allison Speight; Corey Lawson; Wesley Sink; John
M. Bell; Marsha Mitchell-Hamilton; Judge David Brantley; Pinkney Cherry; Evelyn Coley;
Sudie Davis; Gail Charles; Cleveland E. McKithan; H. Leroy Lewis and Lauren Larison to the
Wayne County Juvenile Crime Prevention Council. Their terms will expire on December 31,
2010.

Appointment – Mount Olive Planning Board

        Upon motion of Commissioner John M. Bell, the Board of Commissioners unanimously
reappointed Jimmy Wayne Bayles to the Mount Olive Planning Board. Mr. Bayles’ term will
expire on February 20, 2012.

Board of Commissioners Committee Reports

        Commissioner Sandra R. McCullen invited everyone to participate in a strategic
planning session on February 18, 2009 at noon at the Wayne County Public Library. The
participants will discuss our community’s health status and develop a plan to improve our
health and well being.

        Vice-Chairman C. Munroe Best, Jr. stated the annual Impact Wayne meeting will be
held on February 12, 2009 at noon at Goldsboro Country Club. He reviewed the proposed
Goldsboro MPO transportation projects for 2009-2015. The priorities are as follows:
    1. US Highway 70 Bypass from NC 581 to SR 1323 in Lenoir County
    2. US Highway 117 from NC 55 to US 117 relocation south of US Highway 70
    3. NC 581/US Highway 117 interchange – bridge and half-cloverleaf, four-lane divided
        freeway in new location
    4. Central Heights Road – realignment at Berkeley Blvd. and Royall Avenue
    5. Berkeley Blvd. – one mile section from Royall Avenue to New Hope Road
    6. Berkeley Blvd. – New Hope Road to Hood Swamp Road
    7. US Highway 117 – US Highway 117-US Highway 70 Bypass to Belfast
    8. Wayne Memorial Drive – New Hope Road to proposed US Highway 70 Bypass
    9. New Hope Road – Central Heights Road to Millers Chapel Road
    10. Ash Street – Berkeley Blvd. to US Highway 70 Bypass
    11. Royall Avenue – Wayne Memorial Drive to US Highway 13/70 Bypass
    12. US Highway 13 – Hood Swamp Road to Greene County line
    13. Computerized traffic signal system in Goldsboro

         Chairman Roland M. Gray stated bids have been received for ramp safety
improvements at eight convenience centers. The cost of the improvements is $25,000 per site
for a total cost of $200,000. The work on the following convenience center sites is scheduled
to begin within two months: Dudley, Grantham, Indian Springs, Mitchell Road, Patetown,
Pikeville, Rosewood and Seven Springs. The Board of Commissioners approved the fire
district map changes on January 6, 2009. The staff is in the process of making the actual
changes for the addressing and response to the 911 system, which will take approximately six
months. The next phase will match the tax districts to the approved fire district lines and will
take approximately 18 months to complete. The annual Wayne County Fireman’s Association
banquet will be held on February 17, 2009. County staff is meeting with the Wayne County
Fireman’s Association to review short-term and long-term goals. The County Attorney is
reviewing the bidding contracts for the purchase of a new communications system, which
should be completed in the 2009-2010 fiscal year. The new Wayne County Adoption and
Education Center is conducting tours and educational programs. The Animal Control Services
staff is receiving training on animal cruelty investigation and veterinary forensics.
Construction will begin soon on the memorial garden at the Wayne County Adoption and
Education Center. The Wayne County Humane Society will hold a Save the Animals telethon
on February 21, 2009 from 6:00-9:00 p.m. on PACC-10. Belfast Volunteer Fire Department
celebrated its 50th anniversary last Sunday.

         Commissioner John M. Bell stated Tax Assessor David Ward will hold a session on
February 4, 2009 at the Services on Aging to discuss the new homestead exemption laws and
their effect on property taxes. Seniors are invited to the Services on Aging on February 5, 2009
to voice their concerns about issues and how to improve services to Wayne County’s older
adults. Services on Aging will host a free vision screening on February 17, 2009. The
electronic monitoring program at the Day Reporting Center is full. The county is examining
ways to expand the electronic monitoring program, which saves the county $47 per day per
offender. Commissioner John M. Bell stated he and the County Manager recently met with
representatives from Wayne County Development Alliance, Wayne Community College,
Probation and Parole and the Day Reporting Center to discuss offender issues and jobs. The
representatives are planning a forum in March to examine all issues concerning offenders.
More details will be given later concerning the forum. Eastpointe recently received a favorable
unqualified rating in its annual audit. Eastpointe will operate a 24 hour per day mobile crisis
center. Eastpointe will also manage beds at Brynn Marr Hospital when Cherry Hospital is
filled to capacity.

        Commissioner Steve Keen stated his eyes were opened when he was appointed to serve
on the Wayne County Board of Social Services. The Social Services employees are working
very hard with increased caseloads. Several vacant staff positions in Social Services are being
filled. He reviewed the increase in the number of active cases from 2005-2008 in Adult
Medicaid, Family and Children Medicaid, and Food and Nutrition.
       Year               2005                2006               2007                 2008
Adult Medicaid            2,481               2,818              3,090                3,132
Family and Children       8,880               9,364              9,859               10,778
Medicaid
Food and Nutrition        5,687               5,999              6,310               6,993

       Commissioner J. D. Evans stated he attended the meeting of the Mount Olive Town
Council last night. The Mount Olive Board of Commissioners honored former Representative
Louis M. Pate, former County Commissioner Atlas Price, Jr. and former County Commissioner
Efton M. Sager for their service to the citizens of Wayne County.

County Manager’s Comments

        County Manager W. Lee Smith, III stated the Highway 70 Corridor Commission is
preparing for a legislative breakfast and meetings with President Pro Tempore of the Senate
Marc Basnight and Speaker of the House Joe Hackney following the breakfast. Kimley-Horn
and Associates, Inc. is working on designs for two pilot projects – Highway 11/55 in Kinston
and the James City area in Craven County. The North Carolina Department of Transportation
and Governor Beverly Perdue are aware of the need for improvements along Highway 70 for
safety, mobility and economic reasons. Wayne County is promoting the US Highway 70
Bypass as a possible economic stimulus transportation project.

Wayne County Reads Presentation

       Tara L. Humphries, Chairman of Wayne County Reads, stated Wayne County Reads is
a countywide one book, one community reading project organized each year by a committee of
community representatives. This is the sixth “season of reading” and this year’s book is
Blackbeard: America’s Most Notorious Pirate by Angus Konstam. Wayne County Reads
begins on February 9, 2009 and will include talks, demonstrations, art projects, treasure hunts,
book signings and opportunities for everyone to come together as a community. She invited
everyone to attend the activities designed to encourage reading and creativity in all ages.
Arts Council of Wayne County Presentation

        Sarah Merritt, Executive Director of the Arts Council of Wayne County, stated the Arts
Council of Wayne County has been active for over 40 years. The Arts Council of Wayne
County ensures the arts are a thriving part of our community. There are year round free
exhibits, an art market, art and music classes and support for area artists. The Arts Council of
Wayne County is a participant in Wayne County Reads. The organization supports affiliates,
which include youth theatre, adult theatre, ballet, instrumental ensembles, the North Carolina
Symphony and vocal performances. The Arts Council of Wayne County provides outreach
services from young children to older adults throughout the county.

       The Arts Council of Wayne County will be helping to coordinate the African American
Music Heritage Project in Wayne County. The goal of the project is to research, locate and
document via the written word and audio/visual recording local African American musicians
who have played a role in the development of America’s musical heritage through their
involvement in jazz, gospel, blues, R&B and rock music.

       In August and September of 2010, the Arts Council of Wayne County will be one of six
North Carolina sites to host the Smithsonian’s New Harmony exhibit. The exhibit will
celebrate our country’s rich musical heritage.

       Sarah Merritt, Executive Director of the Arts Council of Wayne County, thanked the
Board of Commissioners for its continued support and for providing maintenance on the Arts
Council of Wayne County facility.

Wayne County Public Schools Request for Lottery Funds for Renovation Projects

       On January 8, 2009 the Wayne County Board of Education unanimously approved
requesting $5,513,522 from lottery funds to cover the planned renovation projects for Brogden
Primary School, Greenwood Middle School, and Mount Olive Middle School. Currently,
$5,031,605 is available for draw down. The additional amount of $481,917 will be requested
when allotted.

       Upon motion of Commissioner Steve Keen, the Board of Commissioners unanimously
approved and authorized the Chairman to sign the Public Schools Building Capital Fund for the
North Carolina Education Lottery Funds application in the amount of $5,031,605 for planned
renovation projects for Brogden Primary School, Greenwood Middle School and Mount Olive
Middle School, attached hereto as Attachment A.

Letter of Interest to the North Carolina Division of Community Assistance for
Community Development Block Grant for the Development of Rosewood Townes
Complex

        John T. Bell requested Wayne County sponsor an application to the North Carolina
Division of Community Assistance for a $250,000 Community Development Block Grant. The
grant would help finance the development of Rosewood Townes, a 44 unit rental housing
project. John T. Bell would be responsible for assembling the actual application submittal to
the North Carolina Division of Community Assistance and would forego up to 10% of the
original grant amount to the County of Wayne for administrative expenses. The County of
Wayne would originate a $225,000 subordinate permanent loan to the project at 2% for 20
years with variable partially amortizing payments.

       County Manager W. Lee Smith, III stated the proposed Rosewood Townes development
would be located in an urban transitional area, as identified in the Wayne County
Comprehensive Land Use Plan. The area is not zoned. He recommended the Board of
Commissioners send the request to the Wayne County Planning Board to consider impact of the
apartment development on property taxes, roads, water and sewer and to make a
recommendation to the Board of Commissioners.
        Upon motion of Commissioner C. Munroe Best, Jr., the Board of Commissioners
unanimously approved and authorized the request for a letter of interest from the County of
Wayne to the North Carolina Division of Community Assistance supporting an application by
John T. Bell for a Community Development Block Grant for the Housing Development
category in the amount of $250,000 to develop, build and operate Rosewood Townes be sent to
the Wayne County Planning Board to review the impact of the development on property taxes,
roads, water and sewer and for the Wayne County Planning Board to make a recommendation
to the Board of Commissioners.

Black History Month in Wayne County Proclamation

        Upon motion of Commissioner Sandra R. McCullen, the Board of Commissioners
unanimously proclaimed February 2009 as Black History Month in Wayne County, attached
hereto as Attachment B.

Consent Agenda

       Upon motion of Commissioner John M. Bell, the Board of Commissioners unanimously
approved and authorized the following items under the consent agenda:
   1. Authorized the Chairman to sign the records retention and disposition schedule for the
       Wayne County Sheriff’s Office, attached hereto as Attachment C
   2. Scheduled April 25, 2009 and October 17, 2009 as Amnesty Days at the Wayne County
       landfill for 2009. Amnesty Day applies only to residential waste and not to commercial
       businesses or haulers.
   3. Budget amendments
           a. County Capital Projects
           b. Sheriff
           c. Wayne County Public Schools
           d. Economic Development
           e. Economic Development
           f. Health – WIC
           g. Sheriff
           h. Sheriff
           i. Solid Waste
           j. Sheriff

Board of Commissioners Comments

       Commissioner John M. Bell stated Eastpointe has been selected to monitor Medicaid
cases within our four county local management entity area. Additional personnel will be hired
to manage the program. Eastpointe understands service.

       Commissioner J.D. Evans thanked the department managers for the quarterly reports.

      Commissioner Sandra R. McCullen stated she would like to see Wayne County and
Goldsboro featured in business magazines.

       Commissioner Steve Keen commended the Emergency Medical Services staff for
keeping accurate records and for being focused on their job.

      Chairman Roland M. Gray stated he appreciated the concern from the citizens in
Rosewood over the development of the apartment complex in Rosewood.

       County Manager W. Lee Smith, III stated Wayne County Emergency Medical Services
personnel arrived at Cherry Hospital within 6-8 minutes after receiving a call for assistance.
The news media originally reported the Emergency Medical Services personnel arrived at
Cherry Hospital 30 minutes after receiving the call, but later retracted the incorrect data.
Legislative Issues

         County Attorney E. B. Borden Parker reviewed the following legislative issues:
        Request legislation to allow counties to charge offenders who are participating in the
         electronic monitoring program
        Require fiscal notes on all legislation introduced so legislators will know the state and
         local costs. All proposed legislation must have a fiscal note attached.
        Request legislation to charge up to 5% the first month for all delinquent taxes
        Express concern about the possible closure of four state prisons when counties are
         awaiting beds in state prisons for newly convicted offenders because the state does not
         currently have enough prison beds
        Express concern about cuts of beds at Cherry Hospital and other mental health facilities
        Request legislators not mandate to governmental entities without appropriations to
         cover the cost
        Board of Commissioners does not want the responsibility to maintain and/or construct
         roads in North Carolina
        No change to the North Carolina General Statute requiring the state to collect vehicle
         taxes
        Request legislators appropriate sufficient funds for public schools as ordered by Judge
         Howard E. Manning, Jr.
        Request 911 fees be allowed to be used where needed

       County Manager W. Lee Smith, III reviewed the proposed projects in Wayne County
for economic stimulus funds.

Recess

      At 10:30 a.m., Chairman Roland M. Gray recessed its meeting. At 11:00 a.m.,
Chairman Roland M. Gray reconvened the meeting at Goldsboro Country Club.

2007-2008 County of Wayne Audit Presentation

       Paul Nunn with Nunn, Brashear & Company, P.A. stated the County of Wayne received
an unqualified opinion on its 2007-2008 financial statements, which meant Nunn, Brashear &
Company, P.A. found no cause to believe anything was incorrect.

        Nancy Norman with Nunn, Brashear & Company, P.A. reviewed the financial
highlights of the audit. The assets of Wayne County exceeded its liabilities at the close of the
fiscal year by $104,091,320 (net assets). The county’s total net assets increased by
$14,049,004, primarily due to an increase in net assets in the county’s governmental activities.
At the close of the fiscal year, Wayne County’s governmental funds reported combined ending
fund balances of $48,431,021, which is an increase of $7,742,092 in comparison to the prior
year. At the end of the fiscal year, the unreserved fund balance for the general fund was
$23,951,477 or 28% of the total general fund expenditures. Wayne County’s total debt
decreased by $1,314,359 (5%) during the fiscal year.

Financial Information Review

        Finance Director Pamela M. Holt reviewed selected financial information for the month
ending December 31, 2008 with comparison amounts for December 31, 2007. In December
2008 revenues were $7,646,488.84 over expenses as compared to $7,758,735.37 in December
2007. She reviewed and compared the following revenues: current tax levy, delinquent taxes,
current vehicle taxes, delinquent vehicle taxes, 1% sales tax, ½% sales tax-1983 levy, ½% sales
tax-1986 levy and ½% sales tax-2002 levy. She reviewed and compared the following
expenses: Medicaid, Services on Aging, Economic Development, Public Assistance, Public
Health, Revaluation Fund, Emergency Telephone, Jeffreys Building Capital Project, Wayne
County Public Schools Capital Projects, Emergency Medical Services, Solid Waste and Wayne
NET.
Preliminary General Fund Capital Funding Analysis Report

       Bob High and Ted Cole with Davenport & Company presented the preliminary general
fund capital funding analysis report, which had the following goals and objectives:
    Provide the county staff and Board of Commissioners with an initial perspective on the
       “affordability” of the requested capital improvement program. Potential operating cost
       increases or decreases related to the Capital Improvement Plan may further impact the
       county’s tax rate.
    Measure the impact of funding the requested capital improvement program in terms of a
       number of key financial ratios.
    Work towards establishing a comprehensive plan of finance for all identified capital
       improvement projects, which is consistent with the county’s adopted financial policy
       guidelines.

       Graphs were shown depicting the following:
      Existing debt service (general fund supported debt) - $20,088,241 tax supported debt in
       2009
      Estimated funds available from decline in debt service (general fund supported debt) -
       $3,618,139 in 2009 to $0 in 2020
      Payout ratio (general fund supported debt) – $3,618,139 or 15.16% total debt service in
       2009 to $1,149,097 or 100% in 2019
      Existing debt ratios of debt per capita, debt to assessed value and debt service to
       expenditures
      Financing timeline for the Capital Improvement Plan

       In discussing the existing and projected value of one penny on the tax rate, the
following assumptions were made:
     Value of one penny on the tax rate in fiscal year 2009 is $517,000
     The tax rate in fiscal year 2009 is 76.4 cents
     The annual growth rate in the general fund budget is 2.5 %
     The annual growth rate of the penny is .50% based on real estate valuation for 2009,
       2010 and 2011, plus a 10% growth due to revaluation in 2011. A 2.5% growth rate is
       projected for all years after 2011.
     In 2009 there is a one-time amount of $5.5 million in lottery funds and $2,139,411 in
       ongoing estimated annual lottery distribution monies

       The preliminary tax impact of the Capital Improvement Plan with and without reserve
fund monies was reviewed, as well as the impact with a minimum reserve fund balance of $5
million. A tax adjustment would be required in fiscal year 2018 and 2019.

      Historic and projected growth trends in population, total assessed value and
expenditures were reviewed.

Board of Commissioners' Information

       The Board of Commissioners was advised of the following personnel changes:
        1. Wayne NET
           Name of Employee – James Darren Jones
           Date of Employment – January 5, 2009
           Classification – Emergency Medical Technician-Basic, Part-time
           Salary – $11.63 per hour
        2. Detention Center
           Name of Employee – Tuanor B. Blount
           Date of Employment – January 2, 2009
           Classification – Detention Officer I, Full-time
           Salary – $27,102 per year
        3. Development Alliance
           Name of Employee – Tiffany Iris Creech
           Date of Employment – January 5, 2009
           Classification – Office Manager, Full-time
           Salary – $41,018 per year
 4. Development Alliance
    Name of Employee – Lindsey Savell
    Date of Employment – January 5, 2009
    Classification – Research and Marketing Specialist, Regular, Part-time
    Salary – $29,640 per year
 5. Health
    Name of Employee – Sarena Renee Williams
    Date of Employment – January 26, 2009
    Classification – Processing Assistant IV, Full-time
    Salary – $25,826 per year
6. Social Services
    Name of Employee – Demitra Castro
    Date of Employment – February 2, 2009
    Classification – Social Worker IAT, Full-time
    Salary – $40,994 per year

				
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