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May 1, 2006
FROM: Troop 263 Committee
TO: Troop 263 Parents/Guardians and Scouts
SUBJECT: Updated By-Laws and Operating Guidelines
Enclosed, please find the latest version of the By-Laws and Operating Guidelines for Troop 263. These
by-laws and operating guidelines have been recently updated and ratified by the Troop Committee. They
are being distributed to all Troop parents and scouts to provide a clear picture on the most important
aspects of scouting.
This new version of the Troop’s fundamental document has been modified principally to address the
subject of Scout Participation as detailed in Article III of the Troop By-Laws and in various sections of the
Operating Guidelines as appropriate. To be certain, the changes contained herein do not represent a
change in Troop policy. Rather, they were incorporated to eliminate ambiguity and to provide clarification
on this most important of subjects. As you contemplate these changes, please bear in mind that the
Patrol Method fails, and thus the Troop ceases to exist, without the active participation of its Scouting
members and in particular its senior members (Star, Life, and Eagle candidates).
As you review this document, please keep in mind that these are guidelines. We cannot possibly address
all of the circumstances and situations that can and do arise in scouting. However, this document will
communicate the framework within which decisions are made. It will also help newer parents/guardians
and scouts understand the many aspects of scouting.
If you have questions about this document, please don’t hesitate to discuss them with the Troop’s
Committee Chairman.
Boy Scouts of America Troop 263
By-Laws and Operating Guidelines
Amended 01 May 2006
Chartered to St. Mary’s Parish
6833 South Prince Street
Littleton, CO 80120
Boy Scouts of America
Troop 263 Organization
Youth Leadership – The Cornerstone of Scouting
The troop is actually run by its boy leaders. With the guidance of the Scoutmaster and Assistant
Scoutmasters, they plan the program, conduct troop meetings, and provide leadership among their peers.
The 90-minute, weekly troop meeting should be “truly boy-run“. The goal is to use the patrol method to
develop leaders and enable the boys to “run the show“. The role of Scoutmaster and Assistant
Scoutmasters is to facilitate the patrol method, offer advice, and guide the boys throughout the process.
‖The patrol method is not a way to operate a Boy Scout troop, it is the only way. Unless the patrol
method is in operation, you don't really have a Boy Scout troop.” —Robert Baden-Powell
A NOTE TO PARENTS:
Please remember, the Scouts are ―boys‖ and there may be times when you question:
Why are they so disorganized?
Why are the meetings so noisy and unproductive?
Why don’t the adult leaders step in and do something?
In Scouting we believe that the best way to develop leadership is to let the boys have as much freedom
as possible; applying just enough adult authority to keep them safely focused on the task at hand. As
long as they are sincerely trying to accomplish the duties of their positions they are building the
foundations of leadership.
Because the Scouts are learning, there will be miscues, mistakes, and even failures. The strength of
Scouting is to help the Scout understand what went wrong and how HE can fix it. If we fix it for him, we
will have robbed him of the opportunity to learn how to succeed. Remember, this is a process. Our aim
is to mold the Scout into an honorable young man by challenging him to master life skills.
We welcome your ideas, suggestions, and participation.
Troop 263 By-Laws and Operating Guidelines have been put together to provide Scouts, parents,
guardians, and leaders with guidelines for running the troop. Please keep in mind these are guidelines
and not absolutes. Where questions arise, the Scoutmaster and/or the Troop Committee will discuss
and determine the appropriate resolution.
Troop 263 operates in support of the Boy Scouts of America’s Aims and Methods. A description of these
is found in Appendix I.
Troop Organization -1-
Boy Scout Troop 263 Bylaws
Preamble
We, the members of Troop 263, wish to establish a system of government by which we
ensure the promotion of the following:
Regular and well earned advancement by all individuals.
Provide Scouting services to the community to the best of our ability and resource.
Adherence to and support of the mission, purpose, and aims and methods of the Boy
Scouts of America (See Appendix I).
Article I
Patrol Leaders Council
Shall consist of all Troop Officers under the age of 18, which shall include the Senior
Patrol Leader (SPL), Assistant Senior Patrol Leaders (ASPL), Patrol Leaders (PL)
and their Assistants (APL), Scribe and all other warrant officers as selected each
term.
Shall have the power to make those rules which will promote the ideals expressed in
the preamble.
Shall have the power to establish and amend the Bylaws (subject to approval by the
Troop Committee).
Shall participate in establishing and/or amending the yearly calendar (subject to
approval by the Troop Committee).
Shall plan and carry out, with the assistance of the Scoutmaster, the weekly meeting
program and camping activities/program.
Article II
Senior Patrol Leader
Shall be elected semi-annually by the entire troop membership.
Shall carry out those rules adopted by the Patrol Leader’s Council.
Shall run all Troop functions or delegate responsibility in the event of his absence
(sickness etc.).
Article III
Participation
Scout participation is an important part of each rank advancement requirement. The
requirements are as follows:
Tenderfoot: Shall spend at least one night on a patrol or troop campout.
Second Class: Shall, since joining, have participated in five separate troop/patrol
activities, two of which include overnight camping.
First Class: Shall, since joining, have participated in ten separate troop/patrol
activities, three of which include overnight camping.
Star: Shall be active in the troop and patrol for at least 4 months as a First Class
Scout.
Life: Shall be active in the troop and patrol for at least 6 months as a Star Scout.
Eagle: Shall be active in the troop and patrol for at least 6 months as a Life Scout.
Participation is defined in a very clear way for Tenderfoot, Second Class and First Class.
This is the learning phase of Scouting, where boys learn what it is to be a Scout and the
skills needed to live it out (ref. Scout Handbook for requirements).
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Participation for advanced ranks is critical to the troop and is highly valued. The intent of
participating in the troop is to: (a) facilitate all scouts learning through the effective use of
the Patrol method (essential to the Scouting Program), which needs a high-degree of
Scout participation, and (b) to encourage a Scout to give back his knowledge,
experience, leadership and comradery to his peers, especially to the younger Scouts.
This is particularly important for Scouts seeking advancement to Star, Life and Eagle.
That is how Scouting works; the older Scouts teach the younger Scouts what it means to
be a Scout. Without the older Scouts there to lead the younger Scouts, the Scouting
method would not work.
We know that as a Scout gets older there are more and more demands on his time, and
all Scouts will have to make choices as to where their commitments will be made. We
also know that these commitments will change throughout the year and from year to year.
However, it is important that both the Scout and his parents or guardians understand the
importance of participation and how it is measured for continued rank advancement.
In order to hold in high esteem the ranks of Star, Life and especially the rank of Eagle the
Committee of Troop 263 has provided the following definition of Scout Participation.
For all Star, Life and Eagle eligible candidates, Scout Participation is defined as
follows:
The Scout should plan to attend and take an active role in at least half the troop
meetings (out meetings are considered no different than troop meetings). In addition,
we highly encourage participation in service projects (ref. Scout Handbook for
minimal requirements on each rank) and other troop sponsored events. This is where
your leadership and example will have its biggest effect on our troop.
The Scout should attend at least four troop campouts a year and take on a
position of responsibility on at least one of these.
The Scout should attend summer camp or high adventure camp at least every other
year.
The Scout should take on a leadership roll (elected or appointed positions of
responsibility) in the troop at least once every other year.
During the Scout’s term of leadership, he is expected to participate fully in the PLC’s.
If a Scout must miss a PLC, he must arrange for another Scout to substitute for him
and he must inform the SPL of his absence prior to the meeting. A Scout who
misses more than 2 PLC’s will not qualify for ―leadership―during that term for rank
advancement purposes.
A Scout is expected to participate for the entire period between ranks. The
requirements layout the minimum amount of time which a Scout must have at a
particular rank.
Exceptional situations do arise which may require a modification of these
requirements. These situations should be brought to the attention of the Scoutmaster
or Committee Chairman. The committee will then review the circumstances and
determine if a modification of the requirements is appropriate.
This is the standard, which will be used to evaluate Scout sprit, participation, and
quality of leadership at the Board of Review.
Note: While this definition will give Scouts and parents/guardians a guideline for determining
―participation― it is important for Scouts and their parents/guardians to understand that it is the
quality of participation and leadership that is critical when the Board is reviewing a Scout for
rank advancement. Key among the criteria for advancement is HOW the Scout demonstrates
Scout spirit – at Scout campouts and other troop sponsored activities and in their daily lives.
We intend this document to be a guideline; not an absolute.
Finally, a boy may be dropped from the Troop’s official roster for lack of attendance or
interest. This action shall be consensual and shall not occur before the boy and his parents
are notified of the pending action.
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Boy Scout Troop 263
Operating Guidelines
Membership
The maximum number of Troop members is established by the Troop Committee during the
annual planning meeting.
Annual dues are due in March of each year. The dues will be determined each calendar year
by the Troop Committee.
Parent involvement and participation is required as a condition of Scout membership. Adult
assistance is determined by the activities planned and adopted by the Scouts during the
Annual Planning Meeting and Monthly Patrol Leader Council meetings.
Troop Meetings
1. The Troop meets each Tuesday from 7:00 to 8:30 PM at St. Mary’s. Tours or other off-
site activities (out-meetings) may replace or augment meetings as planned at the monthly
PLC.
2. Scouts should try to attend all troop/patrol functions because absences impede
progress. Should a Scout need to miss a meeting, he should call his Patrol Leader (not the
Scoutmaster or Assistant Scoutmaster) and let him know of the absence. The Patrol Leader
should then inform the Senior Patrol Leader. Parents: Let the Scout make the call himself as
it builds accountability and leadership skills.
3. Monthly duties will be assigned to the patrols at the monthly PLC meeting. These duties
will include:
Opening Ceremony.
Closing Ceremony.
Preparing and clean-up of the meeting room.
Planning and carrying out the night’s meeting program.
It is important that these duties be carried out as assigned. If those in charge of
planning and carrying out the night’s meeting program fail to do so, it will have a
negative impact on the program and the Scouts in attendance. The Scouts in the troop
rely on each Scout taking their responsibility seriously.
A Class A uniform shirt will be worn to all meetings during the school year and for
Scoutmaster Conferences, Boards of Review and Courts of Honor. The Troop 263 Class A
uniform consists of the Scout shirt with appropriate insignia and badges as well as a troop
scarf with BSA approved slide or other BSA approved neckwear. Scout pants or shorts are
optional and not required. All parts of the uniform shall be in good condition, clean and
neat. General insignia worn on the Scout shirt shall include the Denver Area Council
shoulder patch, unit numeral (263), patrol badge, World Crest, United States flag, and red
shoulder epaulettes. The Scout must purchase these. Rank and position badges, also worn
on the shirt, are provided by the troop. The exact location of insignia is found on the inside
covers of the Scout Handbook.
4. Class B uniform (troop t-shirts) may be worn to troop meetings held from June through
August. (Class B uniforms are available for sale from the Troop Librarian.)
5. Each Scout shall bring his Scout Handbook, Troop Notebook and a pen to each meeting.
6. Scouts shall not leave the meeting room or the area that is under supervision of their Patrol
Leaders without first securing permission.
7. The Troop shall display the American flag, Colorado State flag, and Troop flag during the
meeting and at campouts.
8. Parents shall pick up Scouts promptly after all Scout events or make suitable arrangements
to have their son delivered home safely.
Troop 263 Operating Guidelines -4-
Troop Campouts and Activities
Troop 263 is an active troop with an outdoor activity or campout scheduled every month except
for December due to the holidays. When possible these outings will take advantage of events
planned by the district or council (such as Summer Camp, High Adventure, Klondoree and
Camporee). Short-term campouts promote advancement opportunities, fun, fitness,
companionship and strengthen the effectiveness of the patrols.
1. Two-Deep Leadership is required on all campouts and activities. Two registered, unrelated,
adult leaders, or one registered adult leader and a parent of a participating Scout, one of
whom must be at least 21 years of age or older, are required for all trips or outings. During
transportation to and from planned Scout outings, if two adults for each vehicle cannot be
provided, the minimum required is one adult and two or more youth members – “never one-
on-one“.
2. All adults participating in Troop 263 campouts and activities must have completed
Youth Protection Training and Safe Environment Training. Youth Protection Training
(YPT) teaches the adult to protect children from abuse and the adult from false accusation of
abuse. Training is about an hour long and available online through the Denver Area Council
at no fee. Youth Protection Training accomplished online must be updated annually. YPT is
occasionally offered at troop functions. Training completed with a certified BSA instructor
must be updated every 2 years.
In addition, the Catholic Archdiocese of Denver requires all adults who come into contact with
Scouts, other then their own, to complete the Denver Archdiocese Safe Environment
Training. This training needs to be completed only once. Contact the St. Mary’s church
office for more information on this training.
3. Permission slips must be completed for every outing. They are provided by the Adult-in-
Charge at troop meetings prior to the campout.
4. Medical history forms for each Scout and adult must be completed and placed on file
with the Troop. Medical history forms are updated annually. The Medical Records
Coordinator should be promptly notified of any change in medical condition. It is the
parent’s/guardian’s responsibility to ensure medical records are up-to-date.
5. Sign-up for campouts occurs several weeks prior to the campout. Once signed up, it is
expected that the Scout will attend, unless he cancels by the Tuesday of the week of the
campout. If a Scout must cancel after the Tuesday directly preceding the campout, he will
have to pay for the campout, since the expenses will have been incurred on his behalf (food
purchased and reservations paid). If a Scout must cancel just before or the day of the
campout, he must call the Scout-In-Charge, the Senior Patrol Leader, or the
Scoutmaster so the group does not wait in the parking lot for him.
6. Troop 263 recognizes that the safe use of approved wood tools such as knives, saws, axes
and hatchet (small ax) is an important part of the Boy Scout camping experience. The
possession and use of wood tools is restricted to troop campouts. Scouts are not
permitted to bring or use any wood tool at any Scout function other than campouts without
prior authorization from the Scoutmaster.
A Scout must earn his Totin’ Chip before he can be in possession of or use any wood tool. A
Scout must carry his Totin’ Chip with him whenever in possession of or using any wood tool.
The improper or unsafe use of a wood tool may result in the suspension or revocation of a
Scout’s Totin’ Chip.
Troop 263 Operating Guidelines -5-
7. On most campouts, each patrol plans its own menus, purchases its own food, cooks as a
group, and then cleans up afterwards. Cooking utensils are provided in a patrol box. Each
Scout should provide his own eating utensils (fork, knife, spoon, cup, plate, and bowl).
Scouts should not use disposable utensils, unless approved.
8. Scouts must always use the “buddy“system. Scouts may not leave the campsite without
the permission of the Scoutmaster or the adult-in-charge.
9. Absolutely all litter must be collected and properly disposed of before leaving the
campsite. Each Patrol is responsible to clean their own area and all Scouts are responsible
for making sure the entire campsite is clean.
10. Parents will pick up their Scout promptly from campouts. Unless otherwise informed
prior to departure, the parents should arrive at St. Mary’s by 10:30 a.m. on Sunday morning
to pick up their Scout.
Advancement Program
In Boy Scouts, the individual Scout accepts responsibility for earning rank requirements and
badges. Troop 263 leadership provides a program that offers the Scout an opportunity for
success, but advancement is dependent upon the individual Scout.
Ranks
Advancement requirements vary depending on the rank. In the early ranks of Scouting, the Scout
is focused on learning and developing skills such as first aid, knot tying, cooking, and camping
skills. As the Scout progresses in rank, the focus of the requirements shifts towards leadership,
service, and merit badges. A key to the success of a troop is the participation of every Scout at
every level. The older Scouts are expected to ―give back― to the troop by teaching, mentoring and
setting an example for the younger Scouts. At every rank Scouts are expected to
“demonstrate” Scout spirit by living the Scout Oath (Promise) and Scout Law in their
everyday life. Consequently, in Boy Scouting it is not just important that the requirements are
met, but it is also the quality of participation, leadership, and service that are essential to a
healthy, active troop.
Initial Ranks: Requirements for ranks of Tenderfoot, Second Class, and First Class teach a
Scout about the ways of Scouting (e.g., building character, developing outdoor and first aid skills,
etc.). Troop 263 has a program in place to help Scouts earn ranks through First Class. Many of
these requirements are worked on at campouts; therefore, participation in campouts is especially
important. A Scout must earn the ranks in order, but may complete the individual requirements
for Tenderfoot through First Class at any time.
Advanced Ranks: Requirements for the ranks of Star, Life and candidates for Eagle are focused
on service to others and developing management and leadership skills. They demand
participation at a high level within the troop (ref. Article III of the troop Bylaws) and a more
individual commitment and effort by the Scout. These ranks require work on merit badges, a
commitment to helping others through participation in service projects, undertaking active
leadership in the troop, and a willingness to ―give back‖ to the troop by helping their younger
counterparts advance in their scouting careers.
Troop 263 Operating Guidelines -6-
Steps in Advancement
Advancement, one of the eight methods by which the aims of Scouting are achieved, has four
steps at each rank level.
1. The Scout learns. Much of his learning comes from other boys in his patrol or troop and by
active participation in the troop program. His patrol activities are directed toward the skills he
needs. Every troop hike, camping trip, or other activity offers potential learning experiences.
A Scout learns to pitch a tent by pitching one, to use a compass by finding directions, and to
cook a meal by having to prepare and eat it.
2. The Scout is tested. The specific requirements determine the kind of testing. Verbal testing
is sufficient in some instances. In other instances, a Scout must demonstrate his skills by
doing.
3. The Scout is reviewed. The purpose of the review is to ensure that all requirements for
advancement have been met. This includes a check of the Scout's attitude and practice of
the ideals of Scouting, in addition to his Scout craft skills. The decision regarding whether a
Scout has met the required standards to qualify for rank advancement begins with the troop
and, for the Eagle Scout rank, is approved by the district, local council, and finally, the
National Council.
4. The Scout is recognized. The final step in advancement involves presentation of the badge
or rank, usually before the entire troop at a ceremony such as a Court of Honor.
Advancement Process – What a Scout Needs to Do to Advance
There are several steps to the Advancement Process. It is important that the Scout is familiar
with this process in order to facilitate an orderly review process. If, at any time, the Scout is
uncertain of what step he should take, he should check with the Advancement Chair who will
instruct him.
1. Once the Scout has completed the requirements for his next rank, he must check his book
with the Advancement Chair. The Advancement Chair will ensure that all of the requirements
have been met and have been recorded by the Troop.
2. Once the Advancement Chair initials the Scout’s book, he can sign up for a Scoutmaster
Conference (described below). The Scoutmaster will conduct the conference or delegate
the conference to an Assistant Scoutmaster. The Scoutmaster will conduct the conference at
his earliest availability. However, Scouts and parents must keep in mind that the
Scoutmaster is charged with the responsibility of supervising the troop meeting and may not
be able to conduct the conference the same evening the Scout signs up. In addition, the
Scout must keep in mind that other Scouts may be on the list ahead of him.
3. Once the Scoutmaster Conference has been completed, the Scout may sign up for a Board
of Review. Convening a Board of Review requires at least three (3) committee members.
The Committee Chair will convene the Board at its earliest convenience. Generally, it
requires one week’s notice to convene a Board of Review. Like the Scoutmaster
Conference, the Board of Review takes place during the ―game― time at a Scout meeting. It
is generally inappropriate to pull a Scout out of the regular troop program to conduct the
review.
NOTE: Often Scouts will get in gear to complete their rank requirements just prior to a Court of
Honor. It is important for Scouts and parents to understand, that planning is an important life skill
and Scouts should plan ahead. Out meetings, elections, and other events may have an impact
on the time available for sign-off by the Advancement Chair and completion of Scoutmaster
Conferences and Boards of Review. The Scoutmaster and Committee Chair will make every
attempt to conduct conferences and Boards of Review in a timely manner. However, the process
will be maintained for ALL Scouts in order to ensure fairness and equity. Please keep in mind
that a Scout’s rank advancement is effective at the conclusion of a successful Board of
Review. The Court of Honor is merely the formal recognition of the achievement.
Troop 263 Operating Guidelines -7-
Scoutmaster Conferences
At each of his rank advancements, a Boy Scout takes part in a Scoutmaster conference. These
conferences help the Scout to set goals for himself in line with his individual talents and abilities.
At each conference, the Scoutmaster helps the Scout evaluate how well he accomplished his
present goal and then works with him in setting new goals. The Scoutmaster will also discuss the
Scout’s participation and how the Scout has and will continue to demonstrate Scout spirit.
Boards of Review (Except for Eagle Scout)
When a Scout has completed all the requirements for a rank, he appears before a Board of
Review composed of at least three, and not more than six, committee members.
The review has four purposes:
1. To ensure that all requirements have been satisfied.
2. To determine the kind of experience the boy is having in his patrol and in the troop.
3. To encourage the Scout to progress further.
4. To evaluate Scout sprit and participation in the troop (ref. Article III of the Bylaws).
The Board of Review is not a time to retest the Scout, but rather an opportunity to determine
the Scout's attitude and his acceptance of Scouting’s ideals. The review will be conducted at a
convenient time and location. Boards of Review generally take place at a troop meeting during
game-time. However, they can also be conducted at a campout or summer camp if planned in
advance. The Scout must be in Class A uniform and must have his Scout handbook in order for a
Board of Review to commence. The Scoutmaster does not participate in the Board of Review.
Because many boys are ill at ease when talking to adults, the Board of Review members attempt
to create a relaxed and friendly atmosphere. A certain amount of formality and meaningful
questioning is important during the review. Board of Review members try to use questions that
require a narrative answer and give the Scout a chance to share his feelings about his Scouting
experiences.
Examples of the kinds of questions that might be asked of Tenderfoot, Second Class and First
Class candidates include:
What troop outdoor activities do you like most?
What new things did you do/learn on your latest campout/service project/troop meeting?
What did you learn/feel in giving service to others?
Why is being a Boy Scout important to you?
What are your goals in Scouting?
How have you demonstrated Scout Spirit in your daily life?
Note: For the upper ranks (Star and Life), questions are focused towards how a scout has
demonstrated leadership and Scout sprit. The quality of both his leadership and his participation
are reviewed.
These types of questions will help the boy to see the value and practical application of his
Scouting efforts.
Troop 263 Operating Guidelines -8-
At the conclusion of the review, the board should know whether a boy is qualified for rank
advancement. The Scout is asked to leave the room while the board members discuss his
achievements. The decision of the Board of Review is arrived at through discussion and must be
unanimous. If members are satisfied that the Scout is ready to advance, he is called in,
congratulated, notified as to when he will receive his recognition, and encouraged to continue his
advancement.
At the conclusion of every Board of Review, it is the committee's responsibility to prepare and
turn in to the Advancement Chair a copy of the Advancement Report. The Advancement Chair
records the advancement in the troop records and submits the report to the Denver Area Council
for recording and obtaining the rank patch. The Scoutmaster announces to the troop the Scout’s
successful accomplishment as soon as practical.
Advancement Progress
The Assistant Senior Patrol Leader in charge of Advancement, Attendance and Communication
and the Scoutmaster will regularly monitor advancement progress. If it is apparent that a Scout is
slow to progress, the ASPL will discuss this with the Scout. They will identify the obstacles the
Scout is facing and attempt to help the Scout overcome those obstacles. If needed, the ASPL will
involve the Scoutmaster.
It is important to review those Scouts who are not advancing. The guidance and care shown
could motivate these Scouts to further achievement. The kinds of questions the Scout may be
asked is intended to reveal why they are not advancing:
Do you enjoy the outings/troop meetings?
Which of the requirements are most difficult for you?
Do you find that school activities are taking more of your time? Which ones?
The purpose of this exchange is to let the Scout know that he has the support of the troop and
that there is no doubt that he can achieve the next rank. The ASPL’s and Scoutmaster’s concern
and supportive manner is intended to both help build the Scout's confidence and impress upon
him the importance of advancement in his Scouting experience.
Note: Scouts are responsible for the accuracy of their advancement records. The Advancement
Chair will provide a copy at the quarterly Court of Honor for review by the Scout. Discrepancies
should be brought to the attention of the Advancement Chair for resolution.
Courts of Honor
The Court of Honor is a ceremonial recognition and celebration with fellow Scouts and family of a
Scout’s success in Scouting. It is a time for all the Scouts in the Troop to gather together and
congratulate their fellow Scouts on their achievements. All Scouts who have advanced in rank or
who have earned merit badges or other awards since the last Court of Honor are recognized.
Courts of Honor are held quarterly and usually involve a meal. All Scouts and family members
are invited and encouraged to attend.
Troop 263 Operating Guidelines -9-
Merit Badge Program
Merit badges allow a Scout to learn more about an area of personal interest, a hobby or career.
When earned, they signify the mastery of certain Scouting skills. Merit badges can be earned by
a Scout of any rank.
Background and Purposes
As chartered by the Congress of the United States, the Boy Scouts of America is a movement
dedicated to supplementing and enlarging the education of youth. The merit badge program,
which provides opportunities for youth to explore more than 120 fields of skill and knowledge,
plays a key role in the fulfillment of this educational commitment.
A vital part of the BSA's advancement plan, the merit badge program is one of Scouting's basic
character-building tools. Through participation in the program, a Scout acquires the kind of self-
confidence that comes only from overcoming obstacles to achieve a goal. Instruction is offered in
everything from animal science and public speaking to swimming and communications, providing
a young man with invaluable career, physical, and interpersonal skills.
Merit Badge Pamphlets
Each merit badge subject is outlined and explained in a pamphlet that contains short introductory
information written for Boy Scouts/Varsity Scouts by recognized authorities. More than a million
pamphlets are sold yearly, and many are used as approved reference texts in libraries and school
curricula.
Counselors
People who are knowledgeable about the various merit badge subjects are selected, approved,
and trained by council and district advancement committees to serve as merit badge counselors.
For example, a dentist might be asked to serve as a counselor for the Dentistry merit badge.
A counselor must not only possess the necessary technical knowledge but also have a
solid understanding of the needs, interests, and abilities of Scouts. A counselor must also
be a registered adult with the BSA. In addition, several merit badges require that the
counselor be certified in that area of expertise, such as shotgun shooting and archery.
The Advancement Chair has the primary responsibility for developing the troop's Merit Badge
Counselor list. Troop counselors must meet the same qualifications as persons serving district
and council-wide, and they must be approved by the district or council. Potential sources for
counselors are parents, former Scouts, committee members, local school teachers, special-
interest clubs, and serious hobbyists. A description of the Merit Badge Counselor responsibilities
is included in Appendix III.
Troop 263 Operating Guidelines - 10 -
Procedure
There are several important steps required to complete a merit badge.
1. Obtain a merit badge ―blue card. ― The Scout obtains a merit badge blue card from the
Advancement Chair. At that time, the Advancement Chair will tell the Scout who the troops
Merit Badge Counselors are for that particular merit badge.
2. The Scout must then obtain the Scoutmaster's approval before starting the merit badge. This
is a critical step in the process. The Scoutmaster will ensure that the merit badge is age
appropriate for the Scout and that the Scout is generally capable of handling the
requirements of that merit badge. In addition, the Scoutmaster may request that the Scout
identify another Scout (or small group of Scouts, when possible) with similar interests to work
with him on this merit badge. This serves two purposes. First, Scouts must always have a
buddy present when meeting with a merit badge counselor. A Scout is NEVER allowed to
meet alone with a Merit Badge Counselor. Secondly, our troop’s Merit Badge Counselors are
valuable resources. By encouraging Scouts to work together, it maximizes the Merit Badge
Counselor’s time and instills a sense of teamwork in the Scouts.
3. The Scout or Scouts contact the appropriate Merit Badge Counselor and arrange to begin
work on the merit badge.* The counselor reviews the badge requirements with the young
men and decides with them what projects should be undertaken and when they should be
completed. The process of completing the merit badge will often take from several weeks to
several months. After the counselor has certified that the Scouts have completed each of the
requirements for the merit badge, the counselor signs the merit badge card.
4. The Scout then meets with the Scoutmaster, who discusses what was learned. The
Scoutmaster will sign the card if he is satisfied that the requirements have been met. If the
requirements have not been satisfactorily met, the Scoutmaster will direct the Scout to
continue to work with the Merit Badge Counselor to complete the merit badge.
5. Once the card has been signed by the Scoutmaster, the Scout presents the signed card to
the Advancement Chair, who records the information in the troop records and files the
appropriate paperwork with the Council office.
6. The merit badge is presented to the Scout(s) at a Court of Honor and can be applied toward
merit badges required for rank advancement.
* The Scout(s) and Merit Badge Counselor may decide to meet at the Troop Meeting.
The Merit
Badge Counselor and Scout, along with the Scout’s buddy, may choose to meet before the
meeting begins. They may also choose to meet during ―game―time. Merit Badge work may
NOT be conducted during the regular troop meeting program time.
Merit Badge Requirements
The Scout is expected to meet the requirements as stated -- no more and no less. Furthermore,
he is to do exactly what is stated. If it says ―show or demonstrate, ―that is what he must do. Just
telling about it isn’t enough. The same thing holds true for such words as ―make,― ―list in the field―
and ―collect, identify, and label.―
On the other hand, the Merit Badge Counselor cannot require more of a Scout than is stated.
The Counselor must not, for example, say, ―I want to be sure you really know your stuff, so
instead of the 20 items in your collection, you must have 50 to get my signature. ― The Counselor
can suggest, encourage, and help the Scout to get 50 things, but must not require it.
Troop 263 Operating Guidelines - 11 -
The requirements in the merit badge pamphlet may NOT be the current ones, even if the
pamphlet is current. Please check the requirements listed in the current Boy Scout Requirements
Book (No. 33215D), which is issued annually, to verify that you are using the current
requirements. The Troop maintains at least three up-to-date copies of the Scout Requirement
Book: one in the Troop Library, a second with the Advancement Coordinator, and a third with the
Scoutmaster. Unless a new pamphlet is published AFTER the Requirements Book, the
requirements listed in the Requirements Book are the controlling requirements.
Once the Counselor starts working with a Scout, if the requirements change, the Scout and
Counselor should continue to use the requirements in effect when the Scout began, unless the
Scout desires to use the new requirements. However, if he wishes to use the new requirements,
he must use ALL of the new requirements. He may not pick and choose a selection of old and
new requirements.
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There is NO DEADLINE for earning Merit Badges, except the Scout’s 18 Birthday. Once a
Scout has started working on a Merit Badge (i.e. obtained a signed ―Blue Card― application for the
Merit Badge from his Scoutmaster, had an initial discussion with a merit badge Counselor, and
started working on the requirements), he may continue using those requirements until he
completes the badge or turns 18.
Scouts are expected to go to Merit Badge Counselors other than their parent when more then
one Counselor is available for a given merit badge. This helps the Scout demonstrate
independent thinking and develops his self confidence.
Eagle Required Merit Badges
To qualify for the rank of Eagle Scout, Scouting's highest advancement rank, a Scout must—
along with meeting five other requirements—earn a total of 21 merit badges. Of these 21 merit
badges the following badges are currently required:
1. First Aid,
2. Citizenship in the Community,
3. Citizenship in the Nation,
4. Citizenship in the World,
5. Communications,
6. Personal Fitness,
7. Environmental Science,
8. Personal Management,
9. Family Life,
10. Camping,
11. Emergency Preparedness OR Lifesaving, and
12. Hiking OR Cycling OR Swimming.
Service Projects
―To help other people at all times. ― That part of the Scout Oath reminds us to be of service to
others, which is a key component of the Scout program. Community service projects foster the
spirit of citizenship through service to others and provide Scouts with the opportunity to give back
to their communities.
Scouts are encouraged and expected to participate in service projects at all ranks, regardless of
service requirements. Recognition for service won’t always involve badges or awards. The
greatest reward can simply be an individual’s heartfelt gratitude for the cheerful, unselfish service
that all Scouts are honor-bound to give and the positive feelings one experiences after helping
someone else. Participation in service projects is another example of Scout Spirit.
Troop 263 Operating Guidelines - 12 -
There are two types of service projects:
1. Troop sponsored, and
2. Scout initiated
Troop sponsored service projects are those projects that are approved and overseen by the
Scoutmaster and the PLC. Participation in these projects will automatically qualify for service
hours, if appropriate, and participation.
Scout initiated service projects are those projects which an individual Scout puts together on his
own. Service projects initiated by the Scout must be approved by the Scoutmaster in advance of
participating in the project. The Scout will be asked to provide a written description of the service
to be provided and the signature of a representative of the benefiting organization. This
description should include, but is not limited to, the following:
What organization is the project for or whom or what will the project benefit?
What materials are needed to complete the project?
How long will the project take?
What costs are involved, if any?
What special permission is needed and who is the organization contact?
Are there any safety concerns for participants?
How many volunteers are needed to complete the project?
Once the project has been approved and is completed, the Scout must provide a written
evaluation of the project properly signed by a representative of the benefiting organization.
Questions the Scout might answer include, but are not limited to, the following:
What impact did the project have on other people or the environment?
How could the effort be improved if it were to be repeated?
What changes could be mad so that the group could have worked together more effectively?
How did you feel about the effort to help others?
How many hours were spent on the project
Star and Life Ranks
For Star and Life ranks, a Scout must perform a minimum of six hours of service to others. This
may be done as a participant in a patrol or troop project or as a member of a Scout initiated
project, as described above. In preparation for his Eagle project, it is helpful if the Star or Life
Scout takes a leadership position on service projects.
Eagle Rank
The Eagle Scout service project provides the opportunity for the Eagle Scout candidate to
demonstrate the leadership skills he has learned in Scouting. While a Life Scout, a Scout must
plan, develop, and give leadership to others in a service project benefiting a religious institution,
school, or community.
As a demonstration of leadership, the Scout must plan the work, organize the personnel needed,
and direct the project to its completion. The Eagle Scout Service Project Workbook, No. 18-297,
must be used to meet this requirement. Troop 263’s Eagle Coordinator can provide direction to
the Life Scout.
Note: The Eagle service project is an individual matter. Two or more Eagle candidates,
therefore, may not receive credit for the same project.
Troop 263 Operating Guidelines - 13 -
Eagle Scout leadership service projects involving council property or other BSA activities are not
acceptable for an Eagle service project. The service project also may not be performed for a
business, be of a commercial nature, or be a fund-raiser.
Routine labor, or a job or service normally rendered, should not be considered. An Eagle service
project should be of significant magnitude to be special and should represent the candidate's best
possible effort.
The Scout must submit his proposed project idea and secure the prior approval of his Eagle
Project Coordinator, Scoutmaster, and Troop Committee as well as the district or council
advancement committee, or their designee. These approvals are necessary to make sure that it
meets the stated standards for Eagle Scout leadership service projects before the project is
started. This pre-approval of the project does not mean that the Board of Review will accept the
way the project was carried out.
Upon completion of the project, a detailed report must be submitted with the Scout's Eagle
application and must include the following information:
A detailed description of the project?
How did it benefit others?
Who from the group benefiting from the project gave guidance?
How helped carry out the project?
What materials were used and how were they acquired?
Although the project must be approved before work is begun, the Board of Review must
determine if the project was successfully carried out. Questions that must be answered are:
How did the Scout demonstrate leadership of others?
Did the Scout direct the project rather than do all of the work himself?
Was the project of real value to the recipient organization?
Who from the group benefiting from the project may be contacted to verify the value of the
project?
Did the project follow the plan, or were modifications needed to bring it to its completion?
All the work on the project must be done while the candidate is a Life Scout and before the
candidate's 18th birthday.
Junior Leadership
A primary focus of the Boy Scout program is to promote and encourage boy leadership. In
support of the emphasis, Troop 263 adult leaders are present as advisors, ensuring safety and
keeping the program oriented toward the Ideals of Scouting. Troop, patrol, PLC meetings,
campouts and other outings are run by boy leaders and not by adults.
Troop 263 is a boy-led unit. In Troop 263, seasoned Scouts serve as junior leaders. Junior
leaders lead and mentor younger Scouts. A junior leadership role within the troop requires an
extraordinary commitment. The leadership role demands time and sacrifice of the Scout. Junior
leadership positions should only be considered by those Scouts who:
Demonstrate the proper example.
Are willing to give more than they receive.
Are willing to commit that troop activities are a high priority.
Troop 263 Operating Guidelines - 14 -
Elected positions held by junior leaders include Senior Patrol Leader and Patrol Leader.
Appointed positions include Assistant Senior Patrol Leaders, Troop Guide, Scribe,
Quartermaster, Historian, Librarian, Den Chief, OA Representative, Chaplain’s Aide, and Bugler.
Each of these positions, when served fully and successfully, will satisfy the leadership
requirement for rank advancement. In addition, a Scout may serve as an Assistant Patrol Leader.
See Appendix II for a description of each Scout position of responsibility.
Elections are held in September and March of each calendar year. The term of office is 6
st st
months, commencing on October 1 and April 1 , respectively.
All elections and appointments are subject to approval by the Scoutmaster.
Patrol Leaders’ Council
The Patrol Leaders’ Council (PLC) is composed of junior leaders who serve as the governing
body of Troop 263. The PLC meets monthly, as scheduled on the Annual Calendar. The PLC
plans and runs the troop’s program. During annual planning meetings, the PLC lays out the
troop’s calendar.
The PLC is made up of all of the positions of responsibility in the troop (from Senior Patrol
Leader to Bugler). During the Scout’s term of leadership, he is expected to participate fully in the
monthly PLC’s. For ―leadership―to count towards rank advancement, the Scout may not miss
more than 2 PLC’s. If a Scout must miss a PLC, he must arrange for another Scout to substitute
for him. He must also inform the SPL of his absence prior to the meeting.
Junior Leader Training
Before any Scout can hold a troop position of responsibility, he must complete Junior Leader
Training (JLT). JLT is offered semi-annually through the troop. The training helps prepare
Scouts for the responsibility of taking on a leadership role.
Troop Discipline
An organization without discipline cannot prosper. Fixed rules and regulations with fixed
penalties are difficult as Scouting tends to deal with individuals as well as groups. As boys’
problems differ, so does the discipline. With this in mind, we set forth the following standards:
Each Scout shall be encouraged to understand the necessity of order and discipline and shall
be clearly instructed in proper behavior.
Each Scout shall respect the authority of each adult and junior leader.
Each Scout is expected to respect and adhere to all national, local, and Troop rules,
regulations, or standards, and conduct himself at all times in accordance with the Scout Oath
and Law.
There shall be no conduct unbecoming to Scouting during any Scouting function. Foul
language and smutty stores are strictly prohibited.
Troop 263 Operating Guidelines - 15 -
In cases where disciplinary action becomes necessary, the following procedures shall apply:
If a Scout is asked to leave a meeting, he shall call his parents and inform them of the reason
for dismissal. At the next meeting, he will submit to the Scoutmaster a note attesting to the
conversation with his parents.
If discipline problems continue, the parents will be informed of the problem by the
Scoutmaster or Committee Chair. A parent/leaders solution will be attempted as a first
recourse.
The Scoutmaster shall have the authority to dismiss a Scout from the Troop. Any dismissal
may only occur after each of the following steps has been taken:
In the event dismissal is warranted, a meeting of the Troop Committee and Scoutmaster shall
be called to review possible options.
A meeting with the Scout and his parents will be held to find a possible resolution. The final
decision regarding dismissal shall remain with the Scoutmaster.
Failure of a Scout and his parents to attend this meeting, without reasonable justification,
may be cause for immediate suspension from the Troop.
Parent/Family Involvement
Parental involvement is critical to ensure the success of a Scout and the Troop. The Troop can
not exist if all parents are not involved with the troop in some way. Each September we ask
parents to sign up to help with troop activities or chair positions. Parents or guardians of Scouts
in Troop 263 are expected to actively participate in Troop 263. This doesn’t mean attending
every meeting and outing, but does mean helping out in some way. This involvement can be
through visible or behind-the-scene activities. Some of the activities a parent or guardian can
volunteer for include:
Serve as an adult leader (e.g. Scoutmaster, Assistant Scoutmaster).
Serve on the Troop Committee (e.g. Advancement Chair, Treasurer, etc.). (A full description
of these positions follows.)
Serve as Adult-In-Charge of a campout or activity.
Serve as a merit badge counselor in a particular area of interest or expertise.
Organize and supervise a service project.
Organize and supervise our annual fund-raising project.
Assist with driving on campouts.
The success of each Scout’s advancement depends on the active participation in Troop 263 by
ALL parents or guardians. Without this level of participation, the Troop’s program and activities
will suffer and, ultimately, the boys’ Scouting experience will suffer. The Troop has many
opportunities for parents and guardians to assist with. Many of those opportunities are described
in Appendix III.
Resources
Boy Scout Requirements 2005 (No. 33215D), annual publication updating rank and merit
badge requirements.
The Patrol Leader Handbook
DenverAreaCouncil.com
Denver Scout Shop Southeast Service Center
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2901 West 19 Avenue 6399 S. Fiddler’s Green Circle, Suite 340
Denver, CO 80204-1786 Greenwood Village, CO 80111
Phone: (303) 455-5522 Phone: (303) 455-5522
Troop 263 Operating Guidelines - 16 -
APPENDIX I
Position Statements – Boy Scouts of America
Mission Statement
The mission of the Boy Scouts of America is to prepare young people to make ethical and
moral choices over their lifetimes by instilling in them the values of the Scout Oath and Law.
Vision Statement
The Boy Scouts of America is the nation's foremost youth program of character development
and values-based leadership training.
In the future, Scouting will continue to:
Offer young people responsible fun and adventure;
Instill in young people lifetime values and develop in them ethical character as
expressed in the Scout Oath and Law;
Train young people in citizenship, service, and leadership;
Serve America's communities and families with its quality, values-based program.
Purpose
The Boy Scouts of America was incorporated to provide a program for community
organizations that offers effective character, citizenship, and personal fitness training for
youth.
Specifically, the BSA endeavors to develop American citizens who are physically, mentally,
and emotionally fit; have a high degree of self-reliance as evidenced in such qualities as
initiative, courage, and resourcefulness; have personal values based on religious concepts;
have the desire and skills to help others; understand the principles of the American social,
economic, and governmental systems; are knowledgeable about and take pride in their
American heritage and understand our nation's role in the world; have a keen respect for the
basic rights of all people; and are prepared to participate in and give leadership to American
society.
The Boy Scout Program
Membership
Boy Scouting, one of the traditional membership divisions of the BSA, is available to boys
who have earned the Arrow of Light Award and are at least 10 years old or have completed
the fifth grade and are at least 10, or who are 11, but not yet 18 years old. The program
achieves the BSA's objectives of developing character, citizenship, and personal fitness
qualities among youth by focusing on a vigorous program of outdoor activities.
Aims and Methods
The Scouting program has three specific objectives, commonly referred to as the Aims of
Scouting. They are character development, citizenship training, and personal fitness. The
methods by which the aims are achieved are listed below in random order to emphasize the
equal importance of each.
Ideals
The ideals of Boy Scouting are spelled out in the Scout Oath, the Scout Law, the
Scout motto, and the Scout slogan. The Boy Scout measures himself against these
ideals and continually tries to improve. The goals are high, and as he reaches for
them, he has some control over what and who he becomes.
Appendix I: BSA Statements - 17 -
Patrols
The patrol method gives Boy Scouts an experience in group living and participating
citizenship. It places responsibility on young shoulders and teaches boys how to
accept it. The patrol method allows Scouts to interact in small groups where
members can easily relate to each other. These small groups determine troop
activities through elected representatives.
Outdoor Programs
Boy Scouting is designed to take place outdoors. It is in the outdoor setting that
Scouts share responsibilities and learn to live with one another. In the outdoors the
skills and activities practiced at troop meetings come alive with purpose. Being close
to nature helps Boy Scouts gain an appreciation for the beauty of the world around
us. The outdoors is the laboratory in which Boy Scouts learn ecology and practice
conservation of nature's resources.
Advancement
Boy Scouting provides a series of surmountable obstacles and steps in overcoming
them through the advancement method. The Boy Scout plans his advancement and
progresses at his own pace as he meets each challenge. The Boy Scout is rewarded
for each achievement, which helps him gain self-confidence. The steps in the
advancement system help a Boy Scout grow in self-reliance and in the ability to help
others.
Associations with Adults
Boys learn a great deal by watching how adults conduct themselves. Scout leaders
can be positive role models for the members of the troop. In many cases a
Scoutmaster who is willing to listen to boys, encourage them, and take a sincere
interest in them can make a profound difference in their lives.
Personal Growth
As Boy Scouts plan their activities and progress toward their goals, they experience
personal growth. The Good Turn concept is a major part of the personal growth
method of Boy Scouting. Boys grow as they participate in community service projects
and do Good Turns for others. Probably no device is as successful in developing a
basis for personal growth as the daily Good Turn. The religious emblems program
also is a large part of the personal growth method. Frequent personal conferences
with his Scoutmaster help each Boy Scout to determine his growth toward Scouting’s
aims.
Leadership Development
The Boy Scout program encourages boys to learn and practice leadership skills.
Every Boy Scout has the opportunity to participate in both shared and total
leadership situations. Understanding the concepts of leadership helps a boy accept
the leadership role of others and guides him toward the citizenship aim of Scouting.
Uniform
The uniform makes the Boy Scout troop visible as a force for good and creates a
positive youth image in the community. Boy Scouting is an action program, and
wearing the uniform is an action that shows each Boy Scout's commitment to the
aims and purposes of Scouting. The uniform gives the Boy Scout identity in a world
brotherhood of youth who believe in the same ideals. The uniform is practical attire
for Boy Scout activities and provides a way for Boy Scouts to wear the badges that
show what they have accomplished.
Appendix I: BSA Statements - 18 -
Conservation
Conservation activities supplement the program of Boy Scout advancement, summer camp,
and outdoor activities and teach young people to better understand their interdependence
with the environment.
Patrol Method
With the Scoutmaster's direction, the boys are formed into patrols. Patrols are made up of
small groups of boys who are similar in age, development, and interests. The boys work
together to help plan the troop’s program and make it a reality.
Each patrol elects its own boy leader, called a Patrol Leader.
Each patrol selects a name for itself and takes pride in its own identity. Its members strive to
make their patrol the best patrol possible.
Scouting is a cooperative, team effort. The patrols are NOT intended to create a sense of
competition, but rather provide the boys with a sense of identity.
Appendix I: BSA Statements - 19 -
APPENDIX II
SCOUT LEADERSHIP POSITION DESCRIPTIONS
Senior Patrol Leader
The Senior Patrol Leader is the Scout leader of the Troop. Nominated by and elected from
among his fellow Scouts, the SPL reports to and is mentored by the Scoutmaster. The SPL
monitors and leads troop through effective use of the ASPL structure
Ensures that a plan is prepared for and orchestrates all Troop meetings and Troop activities.
Presides over the Annual Planning Meeting.
Presides over the Patrol Leaders’ Council held on the first Sunday of each month.
Appoints all warrant position leaders (with the concurrence of the Scoutmaster). The
exceptions to this are the third ASPL, the Troop Guide and the Troop Instructor positions
which are appointed by the Scoutmaster with concurrence of the SPL.
Assists in the planning and instruction of the Troop’s Junior Leader Training.
Monitors and leads troop through effective use of ASPL structure.
Directs the troop via the principals of higher leadership: communication, facilitation,
delegation, and example.
Sets a good example for all members of the Troop
Maintains a superior attendance at most troop functions.
Exemplifies the troop standard for wearing the Scout uniform correctly
Lives by the Scout Oath and Law and leads the Troop in showing Scout Spirit
Reports to and is mentored by the Scoutmaster
Assistant Senior Patrol Leader Structure for Troop 263
Three ASPL positions
1. ASPL – Patrol Method
2. ASPL – Troop Support Positions
3. ASPL – Advancement, Attendance and Communication
All ASPL’s report to SPL
All ASPL’s work together as a team to promote efficient and effective troop and patrol
operations
ASPL – Patrol Method
Reports to the SPL, is mentored by an Assistant Scoutmaster, and works with the Patrol Leaders,
including and especially the Troop Guide(s) for new patrols, on the effective use of the Patrol
Method:
Promotes the use of Patrol Leadership Positions (Assistant Patrol Leader, Patrol Scribe,
Patrol Quartermaster, Patrol Grubmaster, Patrol Cheermaster)
Promotes individual patrol meetings
Works with the Patrol Leaders to facilitate and promote patrol outings: camping, hiking, etc.
Promotes and assists the Patrol leaders in forming duty rosters/assignments
Works with the Patrol Leaders to ensure the success of the troop’s monthly meeting plan
Works with ASPL Advancement/Attendance/Communication to promote the National Honor
Patrol Award
Sets a good example for all members of the Troop
Maintains a superior attendance at most troop functions.
Exemplifies the Troop standard for wearing the Scout uniform correctly
Lives by the Scout Oath and Law and leads the Troop in showing Scout Spirit
Appendix II: Adult Leadership Positions - 20 -
ASPL – Troop Support Positions
Reports to the SPL and is mentored by an Assistant Scout Master. Works with and is responsible
for the Troop’s Warrant positions (except the Troop Guides, Scribe, Historian, and all Den Chiefs)
to ensure that each is performing his duties fully and effectively and as such the Troop is
functioning properly.
Order of the Arrow Representative (OA liaison, camping and service)
Librarian (obtains up to date Scout publications and resource material)
Quartermaster (keeps equipment in shape and in sufficient quantities)
Instructor (teaches specialized Scout skills for advancement purposes)
Chaplain Aide (focus patrols/Scouts on spiritual development and religious awards)
Works with Order of Arrow Representative to ensure that the Troop is fulfilling its service
requirements to the Troop Sponsor and to the Community
Sets a good example for all members of the Troop
Maintains a superior attendance at most troop functions.
Exemplifies the troop standard for wearing the Scout uniform correctly
Lives by the Scout Oath and Law and leads the Troop in showing Scout Spirit
ASPL – Advancement, Attendance and Communication
Reports to the SPL and is mentored by an Assistant Scout Master. Works with the Adult
Advancement Chairman and with the Troop Scribe, Historian and all Den Chiefs to promote
effective Troop communication and ensure individual Scout motivation and monitoring.
Ensures up to date charts on advancement and attendance for effective Troop
communication and for individual Scout motivation and monitoring
Ensures Scribe and Historian are effectively communicating with parents and Scouts on
troop/patrol activities and communications with Troop Sponsor/Community
Highlight to the specific Scout, then the Scout’s PL, then SPL and then Scoutmaster any
exception conditions regarding any Scout’s lagging or problems with advancement or
attendance (degree of up-steam reporting progresses as circumstances warrant)
Works with Adult Court of Honor person to ensure advancements/awards are properly
recognized
Encourages National Honor Patrol and profiles requirements to patrols
Encourages recruitment of Webelos in conjunction with the Den Chief(s) and promotes
completion of the Akela award again in conjunction with the Den Chief(s) and the Troop
Guide(s)
Sets a good example for all members of the Troop
Maintains a superior attendance at most troop functions.
Exemplifies the troop standard for wearing the Scout uniform correctly
Lives by the Scout Oath and Law and leads the Troop in showing Scout Spirit
Appendix II: Adult Leadership Positions - 21 -
Other Troop Positions of Responsibility
Other troop positions of responsibility include:
Patrol Leader (elected by Patrol members)
Assistant Patrol Leader (selected by Patrol Leader)
Chaplain Aide (appointed by Senior Patrol Leader)
Den Chief (appointed by Senior Patrol Leader)
Troop Historian (appointed by Senior Patrol Leader)
Troop Librarian (appointed by Senior Patrol Leader)
Troop Quartermaster (appointed by Senior Patrol Leader)
Troop Scribe (appointed by Senior Patrol Leader)
OA Representative (appointed by Senior Patrol Leader)
Troop Bugler (appointed by Senior Patrol Leader)
Troop Guide (appointed by Scoutmaster with concurrence of SPL)
Troop Instructor (appointed by Scoutmaster with concurrence of SPL)
Scout-in-Charge (appointed by Scoutmaster with concurrence of SPL)
Junior Assistant Scoutmaster (appointed by the Scoutmaster with concurrence of SPL)
For complete position descriptions for the positions listed above, please contact the Scoutmaster
or Troop Librarian. A general description of each position can be found in the Patrol Leader
Handbook. In addition, each scout who holds a troop position of responsibility is expected to:
Set a good example for all members of the Troop.
Maintain a superior attendance at most troop functions.
Attend the monthly PLC’s (with no more than 2 excused absences)
Exemplify the troop standard for wearing the Scout uniform correctly.
Live by the Scout Oath and Law and lead the Troop in showing Scout Spirit.
Appendix II: Adult Leadership Positions - 22 -
APPENDIX III
Adult Leadership Roles and Responsibilities
Troop 263 adult leaders are present as advisors, ensuring safety and keeping the program oriented
toward the Ideals of Scouting.
In Boy Scouting, adults coach, counsel, facilitates, guide and instruct – they do not lead. In Troop 263,
adult leadership and behind-the-scenes parental involvement support the junior leaders. All
parents/guardians of Scouts in Troop 263 are invited to become involved in an adult leadership role.
Roles and Responsibilities
Scoutmaster
The Scoutmaster is the adult leader responsible for the image and program of the troop. He or she
maintains policies and coordinates the efforts of all Assistant Scoutmasters. The Scoutmaster, with the
help of the Assistant Scoutmasters, is responsible for the health, safety, and morale of the troop. The
Scoutmaster serves as a role model for others to follow and is responsible at all times for the proper
behavior and conduct of the members of the troop.
The Scoutmaster is the adult leader responsible for working directly with the Scouts to help them create
the program for the troop. One of the most important challenges as Scoutmaster is to train boy leaders to
run the troop by providing direction, coaching and support. The Scouts WILL make mistakes and rely on
the Scoutmaster to guide them. But only through hands-on experience as leaders can boys learn to lead.
In general, the Scoutmaster’s duties include:
Train and guide boy leaders.
Work with other responsible adults to bring Scouting to boys.
Use the methods of scouting to achieve the aims of Scouting.
Meet regularly with the Patrol Leaders' council (PLC) for training and coordination in planning
troop activities.
Attend all troop meetings or, when necessary, arrange for a qualified adult substitute.
Attend Troop Committee meetings.
Conduct periodic parents' sessions to share the program and encourage parent participation and
cooperation.
Take part in annual membership inventory and uniform inspection, charter review meeting, and
charter presentation.
Conduct Scoutmaster Conferences for all rank advancements.
Provide a systematic recruiting plan for new members and see that they are properly registered.
Delegate responsibility to other adults and groups (assistants, Troop Committee) so that they
have a real part in troop operations
Supervise troop elections for the Order of the Arrow.
Make it possible for each Scout to experience at least 10 days and nights of camping each year.
Participate in council and district events.
Build a strong program by using proven methods presented in scouting literature.
Conduct all activities under qualified leadership, safe conditions, and the policies of the chartered
organization and the BSA.
Appendix III: Adult Leadership Positions - 23 -
Assistant Scoutmaster
To fulfill his or her obligation to the troop, the Scoutmaster, with the assistance of the Troop Committee,
recruits Assistant Scoutmasters to help operate the troop.
Each Assistant Scoutmaster is assigned specific program duties and reports to the Scoutmaster.
Provides the required two-deep leadership standards set by the Boy Scouts of America.
May be 18 years old, but at least one in each troop should be 21 or older, so he can serve in the
Scoutmaster's absence.
Adult-In-Charge
Each campout requires an Adult-in-Charge to plan and carry out the campout. This is a critical, one-time
position, without which the Troop’s camping program would suffer. The Adult-in-Charge should be
assisted by the Outdoor Activities Coordinator when Outdoor Activities Coordinator position is currently
occupied. The Adult-in-Charge commits to taking one campout and completing the following:
Make reservations and make payment for such.
Attend PLC two months prior to campout & Discuss campout activities with Troop Leadership.
Prepare info flyer for parents/scouts (include date, time, cost, directions, activities planned, any
special requirements or restrictions). E-mail to scouts or provide copies at Troop meeting.
Handle sign-ups at Troop meetings.
Print permission slips and distribute at Troop meeting.
Arrange for drivers and someone to pull trailer.
Complete tour permits.
Collect money and permission slips from boys and adults. Give payment to Treasurer; take
permissions slips with you on event.
Procure medical forms for scouts and parents attending campout from the Medical Records
Chair.
Ensure any special requirements are met (such as Safe boating, Safe Swim, Fireman Chit, Totem
Chit).
Plan or delegate adult food and shopping
Day of campout, work with Scout-in-Charge to be sure all permission slips are in; drivers have
directions.
Upon return, provide list of attendees with number of nights camping and number of service hours
(if applicable) to Advancement Chair.
Troop Committee
The Troop Committee's primary responsibilities are supporting the Scoutmaster in delivering a quality
troop program and handling troop administration. When all committee positions are filled, the Troop is
able to provide a top-notch, meaningful program for the benefit of all scouts in the Troop.
The Troop Committee does the following:
Ensures that quality adult leadership is recruited and trained. In case the Scoutmaster is absent,
a qualified assistant Scoutmaster is assigned. If the Scoutmaster is unable to serve, a
replacement is recruited.
Provides adequate meeting facilities
Advises the Scoutmaster on policies relating to Boy Scouting and the chartered organization
Carries out the policies and regulations of the Boy Scouts of America
Supports leaders in carrying out the program
Is responsible for finances, adequate funds, and disbursements in line with the approved budget
plan
Obtains, maintains, and properly cares for troop property
Provides adequate camping and outdoor program (minimum 10 days and nights per year)
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Serves on boards of review and courts of honor.
Supports the Scoutmaster in working with individual boys and problems that may affect the
overall troop program.
Provides for the special needs and assistance some boys may require.
Helps with the Friends of Scouting campaign.
Assists the Scoutmaster with handling boy behavior problems.
Troop Committee positions and responsibilities are outlined below:
Committee Chair
Organizes the committee to see that all functions are delegated, coordinated, and completed.
Maintains a close relationship with the Chartered Organization Representative and the
Scoutmaster.
Interprets national and local policies to the troop.
Prepares Troop Committee meeting agendas.
Calls, presides over, and promotes attendance at monthly Troop Committee meetings and any
special meetings that may be called.
Ensures troop representation at monthly roundtables.
Arranges and conducts troop Boards of Review
Assists Scoutmaster with behavioral issues.
Secures top-notch, trained individuals for camp leadership.
Arranges for charter review and annual re-charter.
Plans the charter presentation.
Makes facility arrangements/reservations with St. Mary’s Church.
Assistant Committee Chair
Assists Committee Chair as needed.
Serves in absence of Committee Chair.
Charter Organization Representative
Encourages scouts to earn religious awards.
Acts as liaison to charter organization.
Secretary
Keep minutes of Committee Meetings and send our Committee Meeting notices.
Prepare a quarterly newsletter of troop events and activities.
Conduct the troop resource survey annually.
At each meeting, report the minutes of the previous meeting.
Send thank you cards, condolences, get well cards, etc. when appropriate.
Treasurer
Handle all troop funds. Pay bills on the recommendation of the Troop Committee.
Maintain accurate bank account records.
Keep accurate records of the Troop finances.
Keep accurate records of each Scout Account.
Lead in the preparation of the annual troop budget.
Report to the Troop Committee at each Committee meeting.
Keep adequate records of expenses.
Provide, upon request, scout account information to scouts and/or their parents.
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Advancement Chair
Encourage Scouts to advance in rank; advise Scouts of process of approval for rank
advancements and merit badges.
Work with Troop Scribe to maintain all Scout advancement records.
Develop, update, and produce on an annual basis the Troop’s Merit Badge Counselor List.
Conduct and annual renewal of Merit Badge Counselors, coordinating required council
paperwork.
Make a prompt report on the correct form to the council service center when a troop Board of
Review is held. Secure badges and certificates.
Work with Troop Librarian to build and maintain a troop library of merit badge pamphlets.
Maintain accurate troop records such Troop Roster, Training Lists, and Service Records.
Distribute (via e-mail) the Troop Roster on a quarterly basis.
Report to the Troop Committee at each Committee meeting.
Provide copy of advancement records to Scouts at quarterly Court of Honor.
Quartermaster (a.k.a. Equipment Chair)
Supervises and helps the troop procure all troop equipment.
Works with the troop quartermaster on inventory and proper storage and maintenance of all troop
equipment.
Makes periodic safety checks of the troop’s camping gear, and encourages the troop’s safe use
of all outdoor equipment.
Directs the Troop Quartermaster in conducting quarterly inventory.
Makes suggestions to the Troop Committee for new or replacement equipment and submits a
budget to the Troop Committee.
Report to the Troop Committee at each Committee meeting.
Recruitment/Membership Coordinator
Develops a plan for year-round membership flow into the troop.
Works closely with the Cubmasters and Webelos den leaders of the neighboring Cub Scout
Packs to provide a smooth transition from pack to troop.
Assists in developing and recruiting Den Chiefs.
Coordinates Webelos attendance at a Troop Meeting, working with the PLC and Scoutmaster to
ensure the visit is meaningful.
Coordinates Webelos attendance at one Troop Court of Honor and one Troop campout, to help
satisfy the Webelo’s Arrow of Light requirement.
Assists in the Blue and Gold crossover ceremony from Webelos Scouts to Boy Scouts.
Plans and coordinates a troop open house to invite non-Scouts into the troop.
Assists with Troop New Parent Orientation meeting.
Maintains and produces the Troop Handbook for new scouts and orientation information for new
parents.
Reports to the Troop Committee on a monthly basis.
Training Coordinator
Keeps records of training that Scouts and Leaders have received.
Schedules Youth Protection Training and encourages adults to complete the training.
Informs Troop of upcoming Merit Badge Colleges and local training opportunities.
Reports to the Troop Committee on training status on a quarterly basis.
Coordinates with Recruitment/Membership Coordinator an orientation meeting for the new Scouts
coming into the troop.
Coordinates with Recruitment/Membership Coordinator a new Scout parent orientation meeting.
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Outdoor Activities Coordinator
Coordinates camping trips, including summer camp.
Helps in securing reservations for camp sites.
Ensures Tour Permit is completed, as appropriate.
Assists the Adult-in-Charge of each campout.
Report to the Troop Committee, as appropriate.
Court of Honor Coordinator
Organizes quarterly Court of Honors.
Secures location.
Plans menu, determines cost, etc. (Program is planned by the scouts and Scoutmaster.)
Report to the Troop Committee, as appropriate.
Annual Fundraising Coordinator
Organizes and manages annual wreath sales.
Presents current offerings and pricing to Committee.
Obtains special incentives for high sellers.
Keeps accurate financial records.
Reports to the Troop Committee, as appropriate.
Medical Records Coordinator
Maintains current health/medical forms for scouts and adults.
Provides Adult-in-Charge of campouts with appropriate med forms.
Establishes and coordinates annual update of health/medical forms.
Reports to the Troop Committee, as appropriate.
Service Project Coordinator
Coordinate service efforts with recipient organizations and Scoutmaster.
Compile information on upcoming and available service projects for the Troop. Include all
pertinent information and requirements.
Provide a list of available service projects and dates to Scoutmaster.
Help organize service projects.
Obtain a list of all participants for each service project and submit list to Advancement Chair
within 2 weeks of the event.
Reports to the Troop Committee on a monthly basis.
Scout Sunday Coordinator
Schedules and coordinates annual Boy Scout Sunday with the Parish Office.
Communicates dates and coordinates distribution of religious awards with St. Mary’s Cub Scout
Pack and Girl Scout/Brownie Troops.
On Scout Sunday, organizes each scout group for procession into the church.
Coordinates with presiding priest, distribution of religious awards.
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Merit Badge Counselors
To qualify as a Merit Badge Counselor, you must:
Be at least 18 years old.
Be proficient in the merit badge subject by vocation or avocation.
Be able to work with Scout-age boys.
Be registered with Boy Scouts of America...
Complete and submits the BSA Merit Badge Counselor Information Form (No.33405), indicating
which Merit Badge you wish to counsel.
As a Merit Badge Counselor, you must agree to:
Follow the requirements of the merit badge, making no deletions or additions, ensuring that the
advancement standards are fair and uniform for all Scouts.
Have a Scout and his buddy present at all instructional sessions.
Renew your registration annually, if you plan to continue as a Merit Badge Counselor. (See the
Troop Advancement Chair for the appropriate paperwork.)
How the Merit Badge Counselor Helps
1. The Scout contacts you, probably by phone or e-mail. You may tell him what is expected of him
over the phone or through e-mail, or you may want to make an appointment to discuss this with
him face-to-face. Personal contact will make earning the badge a better experience for you both.
2. The Scout must bring a merit badge application signed by his Scoutmaster on his first visit. He
must always be accompanied by a buddy. Merit Badge Counselors MAY NEVER meet with a
scout alone. The Merit Badge Counselor and scout, along with the scout’s buddy, may choose
to meet before a Troop Meeting or during ―game‖ time at a Troop Meeting. Merit Badge work
may NOT be conducted during the regular troop meeting program time and must be
completed before the “closing” activities (e.g. final announcements and flag ceremony).
3. In your discussion of what is expected, you may want to find out what the Scout already knows.
Spend some time helping him learn the remaining requirements, or give guidance in completing
projects. You can set up additional meetings with the Scout-not only for the purpose of passing
him on the requirements, but rather to help him understand the subject.
4. The Scout, along with his buddy, should make another appointment with you when he thinks he is
prepared to prove his ability. You set the date, time, and place.
5. When he meets with you, he should bring with him the projects required for completion. If these
cannot be transported, he should present satisfactory evidence, such as a photograph of the
project or adult certification (other than from his parent). The Scoutmaster, for example, can
certify that a satisfactory bridge or tower has been built for Pioneering, or that the required meals
were prepared for the Cooking merit badge at a troop campout. Your job, in addition to coaching,
is to satisfy yourself that the requirements have been met. Question the Scout and, if you have
any doubts, contact the adult who signed the statement.
6. When you are satisfied that the Scout has met the requirements, you sign his merit badge
application.
Merit Badge Requirements
The Scout is expected to meet the requirements as stated-no more and no less. Furthermore,
he is to do exactly what is stated. If is says ―show or demonstrate,‖ that is what he must do. Just
telling about it isn’t enough. The same thing holds true for such words as ―make,‖ ―list in the field‖
and ―collect, identify, and label.‖
On the other hand, you cannot require more of a Scout than is stated. You must not, for example,
say, ―I want to be sure you really know your stuff, so instead of the 20 items in your collection,
you must have 50 to get my signature.‖ You can suggest, encourage, and help the Scout to get
50 things, but you must not require it.
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The requirements in the merit badge pamphlet may NOT be the current ones, even if the
pamphlet is current. Please check the requirements listed in the current Boy Scout Requirements
Book (No. 33215D), which is issued annually, to verify that you are using the current
requirements. Unless a new pamphlet is published AFTER the Requirements Book, the
requirements listed in the Requirements Book are the controlling requirements.
Once you start working with a Scout, if the requirements change, you should continue to use the
requirements in effect when the Scout began, unless the Scout desires to use the new
requirements. However, if he wishes to use the new requirements, he must use ALL of the new
requirements. He may not pick and choose a selection for old and new requirements.
th
There is NO DEADLINE for earning Merit Badges, except the Scout’s 18 Birthday. Once a Scout
has started working on a Merit Badge (i.e. obtained a signed ―Blue Card‖ Application for Merit
Badge from his Scoutmaster, had an initial discussion with a merit badge Counselor, and started
working on the requirements), he may continue using those requirements until he completes the
badge or turns 18.
Scouts are expected to go to Merit Badge Counselors other than their parent when more then
one Counselor is available for a given badge. This helps the Scout to demonstrate independent
thinking and develops his self confidence.
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APPENDIX IV
Troop 263 Scout Accounts
Due to our relationship with St. Mary Catholic Church, an exempt 501(3) organization, Troop 263 must
follow generally accepted non-profit guidelines for monies generated by fundraising, including those funds
credited to individual Scouts’ ―Scout Account‖. No specific IRS regulations address Boy Scout troops,
excepting those troops who apply individually for 501c (3) status. To date, Troop 263 does not have
separate tax-exempt status, and operates as a ―Church or church-controlled organization‖. The tax
exempt status of a troop or pack operating in this capacity is the same as the unit’s charter organization.
We are therefore subject to the same regulations as St. Mary Catholic Church.
In general, no funds generated from fundraising will be refunded in cash to the Scout or his family. These
funds were donated to help Scouting, and we must use contributions in this capacity. Funds allocated to
accounts as a result of a reimbursement may be refunded. Because of the dual nature of the accounts,
the Treasurer will maintain records for each type of balance in each Scout’s account.
Funds may be credited to a Scout’s account in reimbursement for various expenses (i.e. items purchased
for the Troop, food purchased for campouts, etc.). Funds allocated to a Scout’s account that reimbursed
expenses paid by the Scout or his family may be refunded, if necessary. A receipt or other
documentation must always support reimbursable expenses.
Our troop has established guidelines for the management of Scout accounts as follows:
1. Money earned from fund-raising projects will be used to help Scouting. No funds earned from
fundraising will be refunded to a Scout or his parents.
2. Troop 263 strongly encourages its Scouts to attend campouts, including summer resident/ high
adventure camps. The funds in the Scout account may be used in payment for these campouts.
Funds in the accounts may also be used for Scout uniforms, Scout dues, out-meeting fees,
Courts of Honor, and other approved Scouting expenses.
3. If a Scout chooses to leave Scouting, all funds in his account will revert to the troop. However,
the Scout will be contacted within 60 days of leaving to verify his intentions, in case the Scout
changes his mind and joins another troop. If the Scout still does not intend to join another troop
at that time, the funds will then be reallocated to Troop 263. If the Scout is looking for a troop,
additional time may be granted until a new troop is found.
4. If a Scout transfers to another troop, Troop 263 will issue a check to the new troop for the balance
in the Scout’s account after all debts to Troop 263 have been settled.
5. If a Scout turns eighteen (18) years of age and still has funds in his Scout account, the non-
refundable portion of funds will revert to Troop 263, unless the Scout has a brother or family
member (adult leader) remaining with the Troop. In that case, the Scout’s account balance will
remain on Troop 263 ledgers for use by the family member. The Scout account may remain
active if the Scout registers as an adult and remains connected and active with the troop.
6. Any funds earned as part of an Eagle project that remain in the account after completion of the
project may be used to defray costs of the Eagle Court of Honor, with supporting receipts and
documentation only. Any remaining funds earned as part of an Eagle project will then be donated
to the organization benefiting from the Eagle project. In no case will monies earned in this
capacity be refunded to the Scout or the Scout’s family.
In some instances, monies earned from fundraising activities may be allocated to accounts of the Scouts
who participated in the event, pro rata in conjunction with hours worked. These are fundraising amounts,
and will not be refunded in cash to the Scout.
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