REPORT OF THE INSPECTION COMMITTEE (II INSPECTION) Submitted to the Commissioner of Technical Education NAME OF THE POLYTECHNIC COLLEGE: REPORT OF THE INSPECTION COMMITTEE REGARDING STARTING OF NEW POLYTECHNIC COLLEGES / HOTEL MANAGEMENT AND CATERING TECHNOLOGY INSTITUTIONS DURING 2010-2011 Date of Inspection : Committee Members : Details of Payment : Demand Draft 1) Inspection fee : Rs.15000/- Bank : 2) Draft No. & Date : 1) (a) Name and Address of the Institution Ph: Fax: email-id: (b) Diploma Courses applied for Name of the Courses Proposed Intake i) ii) iii) iv) v) Total 2) (a) Name and Address of the Society /Trust: (Telephone No./Fax No./ Email ID/ Website may please be given) (b) Whether the Society / Trust is a minority one? If “YES”, state whether religious/ linguistic. (c) Members of the Society/Trust and their relationship with the Chairman of the Society/Trust (d) Whether the Society/Trust is a registered one If “YES”, give details: Registration No. Date of Registration Office of Registration (Please enclose copy of Trust Deed ) 3) (a) Permanent location of the Village : Institution Taluk : District : (b) Location of lands Rural / Urban (If the location is within Metro Corporation limit, attach State specifically one of the following: proof) 1. Metro Corporation 2. Municipal Corporation 3. Municipality 4. Town Panchayat 5. Village Panchayat (c) No. of such institutions already existing in the area within i. 3 km radius ii. 5 km radius iii. 7 km radius iv. 10 km radius v. 15 km radius vi. 20 km radius (d) Extent of lands available Required Available Shortfall (e) Details of Registration Registered Sale Deed/Irrevocable Date of Survey No. Land Extent in Acres Gift Deed (Registered ) document registration number (i) (ii) (iii) .. .. .. .. Total (f) Whether the lands are in the name of the Society/Trust (g) If it is on lease, period of lease, extent leased, lease deed Registration No. and date, office of Registration (As per norms, only irrevocable Government lease for a minimum of period of 30 years is allowed) (h) Whether copy of Adangal, Patta, Chitta and Field Measurement Book of the lands enclosed. (i) Whether Legal Opinion / Encumbrance Certificate obtained. (j) Whether certificate obtained under section 37(B) of the Tamil Nadu Land Reforms (fixation of ceiling on land) Act, 1961 (enclose copy of certificate). If applied, the details of application viz. the acknowledgement received from Revenue Department for having applied to get permission U/s 37B and copy of Form-38 submitted to be furnished. (k) Whether the land is a contiguous plot (please attach attested copy of Combined Field Map by VAO to show that the land is contiguous) (l) Whether Land Use and Land Conversion Certificate obtained from competent authority enclosed (m) Whether the land is connected by a suitable road (Village Map attested by competent authority showing the approach road to be enclosed) 4) Details of existing Institution(s) run by the Trust Particulars Availability Remarks a) Any other institution run by the Trust. If yes, furnish the list Yes/No of Institutions b) Whether the new institution is proposed to be established i) In the Campus of the existing institution(s) run by the Yes/No same Trust If yes, give the details of lands for the existing and proposed new institutions ii) In the excess lands (as per new norms of AICTE/Govt.) Yes/No of existing institution run by the same Trust If yes, give the details of lands for the existing and proposed new institutions c) Whether AICTE/Govt. permission is obtained for utilising the excess lands Yes/No d) Opinion about the existing Institutions obtained from local people / Tahsildar 5) Details of buildings available on the proposed lands, if any Particulars Remarks Whether it is proposed to start the new Institution in the buildings already available on the lands earmarked If yes, state whether i) The buildings were used to run an educational institution ii) The institution already functioning was closed (copy of the permission letter obtained from concerned authority for closing the institution to be enclosed) 6) Facilities provided at Permanent Location Required Available Shortfall Remarks (in sq. m.) (in sq. m.) (in sq. m.) (a) Total carpet area required (sq. m) Type of Building (sq. m) – RCC: ----------> 1996 ACC: ----------> 500 -------- Total 2496 -------- No. required No. available Shortfall Remarks (b) i) Classrooms ii) Drawing Halls iii) Tutorial rooms (c) Built-up area details Size (m) l x b Area in Sq. m Capacity Remarks i) Classroom-1 60 Classroom-2 60 Classroom-3 60 Classroom-4 60 Classroom-5 60 ii) Drawing Hall -1 60 Drawing Hall-2 60 iii) Chemistry Laboratory 30 iv) Physics Laboratory 30 v) Workshop RCC RCC ACC ACC 60 vi) Tutorial room – I 30 Tutorial room – II 30 vii) Computer Lab 30 viii) Library 420 Sanctioned intake ix) Faculty Room x) Principal’s Room xi) Office Room Total xii) Total Built-up area = (Instructional area + 2700 to 3000 administrative area + circulation area sq.m. for 300 (corridors, staircase, common areas, toilet etc) students. (9 to 10 + store room + reception room + maintenance sq.m. per student as per norms) or estate office) (d) Whether construction of buildings for second year classes is completed at least upto basement level (e) Whether a Building Plan duly approved by the competent authority is enclosed (f) List of Major equipment purchased (Separate list to be enclosed for each lab) (g) Expenditure incurred if any i) Classroom Furniture & Lab Furniture ii) Drawing Tables and Stools iii) Chemistry Laboratory iv) Physics Laboratory v) Workshop vi) Computer Centre vii) Library Books Note: 1) Photographs to show the construction stage of buildings to be enclosed. 2) Equipment required for I year classes as per syllabus should have been procured, entered in stock Register and ready for use. Cash bills to be enclosed. 3) The books and journals should have been purchased as per norms, stamped and entered in the Accession Register. Cash bills to be enclosed. 7) Teaching faculty recruited / identified (Copy of advertisement for recruitment, list of staff and their curriculum vitae, copies of degree certificate, appointment order issued and consent letter for joining the institution to be enclosed) Teaching Faculty Status Requirements as Availability Shortfall if any (Appointed / per norms Appointed Identified Total Identified) i) Principal ii) H.O.D. iii) Sr. Lecturer iv) Lecturer Total 8) Finance Available : (a) Fixed Deposits available in the name of the Trust /Society Term Deposit Receipts S.No Name of the Bank Number Date Amount Date of Maturity (Rs. In Lakhs) i) ii) Total (please verify whether there is any correction/alternation in the Fixed Deposit Receipts) (b) Amount in Current Account Bank Account No. (please enclose the letter from the Branch Manager of the Bank with the latest Account Slip) (c) Name of the Donor/Industry to the Trust / Society, if any 9) Bank Deposit or financial source to meet 10% of the total estimated expenditure (other than the FDR shown in item 8(a)) 10) Details of Legal Disputes, if any 11) Applicants capability and credibility 12) Track record of the Applicant 13) Suitability of the location of the site for establishing the institution 14) Deficiencies if any (please indicate all the deficiencies) Signature of the Member Signature of the Convener SPECIFIC RECOMMENDATIONS OF THE INSPECTION COMMITTEE REGARDING STARTING OF NEW POLYTECHNIC COLLEGE/H.M.C.T. INSTITUTION DURING 2010-2011 Committee Members 1 CONVENOR 2 MEMBER (a) Name and Address of the Institution Ph: Fax: (b) Name and Address of the Society/Trust Ph: 1 Certified that the sizes of various building have been measured by us and the same is recorded in the inspection report. 2 Certified that the originals of all relevant documents of Trust, lands and funds have been verified by us and found to be correct. 3 Certified that the availability of equipment, books, computers and staff have been personally verified by us. Signature of the Member Signature of the Convener SPECIFIC RECOMMENDATIONS (Recommended and Not- Recommended with suitable brief remarks. Recommendations should be made only if the requirements are completely fulfilled) Signature of the Member Signature of the Convener ABSTRACT 1) Name and Address of the Institution : 2) Name and Address of the Trust : 3) Date of Inspection : Required Available Remarks 4) Extent of lands 5 acres (in acres) 5) Total Built up area (in sq.m.) 2700 to 3000 sq.m. for (Instructional area + 300 students. (9 to 10 administrative area + sq.m. per student as circulation area (corridors, staircase, common areas, toilet per norms) etc.) + store room + reception room + maintenance or estate office) 6) No. of Computers 43 (Bills to be enclosed) ( Computer Student ratio = 1:7 as per norms) 7) No. of books purchased Reference Books : 2 (The books and journals should per / student have been purchased as per Text Books : 6 per / norms, stamped and entered in the Accession Register. Cash student bills to be enclosed) Journals : As per curriculum 8) No. of Staff appointed 1. Principal 2. HOD 3. Sr. Lecturer 4. Lecturer 5. Non Teaching Staff 6. Ministerial Staff Staff Student ratio = (Copy of advertisement for 1:20 recruitment, list of staff and their curriculum vitae, copies of degree certificate, appointment order issued and consent letter for joining the institution to be enclosed) 9) Laboratory Equipment I. Physics Lab Adequate / Inadequate II. Chemistry Lab Adequate / Inadequate III. Workshop Adequate / Inadequate (Equipment required for I year classes as per syllabus should have been procured, entered in stock Register and ready for use. Cash bills to be enclosed) Signature of the Member Signature of the Convener NORMS AND GUIDELINES TO BE FOLLOWED FOR STARTING NEW DIPLOMA LEVEL INSTITUTIONS DURING THE YEAR 2010-11 Sl. Particulars Polytechnic Hotel Management & No. College Catering Technology Institution 1) LAND Requirement 1. Mega City(Chennai) 1.5 1.0 (in acres) (within Corporation limit) 2. Metro cities including 2.5 1.5 State Capitals 3. Others 5 2.5 Note: i) Land should stand in the name of Trust/Society only. ii) Land should be contiguous. iii) Private Lease Land is not allowed. Only irrevocable Government lease land for a minimum period of 30 years is allowed. iv) Loans/mortgage raised against the Title of the lands is not allowed. 2) BUILDINGS (to run first year classes at permanent location - Classrooms, Drawing Halls, Laboratories, Workshop, Library and Staff rooms) Temporary accommodation is not allowed. The buildings for the proposed Institutions should be made available only in the permanent site, and that all the buildings including workshop should be of RCC type structure only. Incase of workshop building, ACC sheet roofing may be allowed as a special case upto 500 m2 area out of total required area. a) Polytechnic College : R.C.C. Built-up Area required Note: only 5 branches can be allowed in I year as per AICTE new norms Required Carpet Area Capacity in Sq.m. i) Classroom- for five : 60 each 60 (5 No.) branches Tutorial room : 33 30 Tutorial room : 33 30 ii) Drawing Hall-1 : 150 60 Drawing Hall-2 : 150 60 iii) Chemistry Laboratory : 120 30 iv) Physics Laboratory : 120 30 v) Workshop : 840 60 vi) Computer Centre : 120 30 vii) Library : 300 420 viii) Faculty Room : 100 - ix) Principal's Room : 30 - x) Office Room : 200 - Total area required : 2496 b) HMCT Diploma Institution: R.C.C. Built -up Area required Required carpet Area Capacity in Sq.m. i) Classroom-1 : 60 60 Tutorial room : 33 30 ii) Laboratory-1 : 120 30 iii) Laboratory-2 : 120 30 iv) Laboratory – 3 : 120 30 v) Laboratory – 4 120 30 v) Computer Centre : 120 30 vi) Library : 150 - vii) Faculty Room : 100 - viii) Principal's Room : 30 - ix) Office Room : 55 - Total area required : 1028 3) BUILDINGS TO RUN SECOND YEAR CLASSES AT PERMANENT LOCATION S.No. Item Required carpet area in sq.m. i) 5 class rooms 1 sq.m. per student ii) Laboratories 4 to 8 sq.m. per student. The space requirement of labs is determined by the number of students working at a time (batch size) and the size of the equipment. The size of equipment/Machinery like Textile Technology, Printing, heavy machine tools may dictate areas higher than 8 sq.m. per student. iii) Staff room / HOD / Sr.Lecturer / 15 sq.m. / staff Lecturer(selection grade) Lecturer 10 sq.m. / staff iv) Departmental Offices 20 sq.m. per department v) Confidential Office for examination 25 sq.m. works 4) AICTE Norms for Equipment, Computers & Library Books a) Equipment: Not more than 4 students to work in an equipment b) Computers : (As recommended in the 18th State Level Committee) I Year Diploma The ratio of computer and number of students shall be 1:7 c)Library Books: 2 Reference books and 6 Text books per student and journals as per the requirement of the Curriculum. 5) Staff students ratio: a) The AICTE new norms for staff students ratio is 1:20 b) The ratio between senior lecturer and Lecturer is 1:3 6) Sharing of facilities viz. Buildings, Equipment, Computers and Staff among the Institutions is not allowed. 7) Inspection Fee : Polytechnic Colleges HMCT Institutions a) First Inspection Fee : Rs. 15,000/- * Rs. 15,000/- * b) Second Inspection Fee : Rs. 15,000/- * Rs. 15,000/- * *Drawn in favour of “Commissioner of Technical Education, Chennai-25”. 8) Fixed Deposits Rs.50 Lakhs Rs. 50 Lakhs 9) Please furnish all the details in the Inspection Report (Please do not write as "Refer Appendix" or "Details enclosed") 10) Please enclose the Xerox copies of the following documents in duplicate along with Inspection fees: a) Application copy b) Trust Deed (Registered) c) Combined Field map attested by V.A.O. indicating the Survey Numbers with sub-divisions if any. (In the field map the proposed college site should be clearly marked to ensure that the land is contiguous). d) Land documents (Registered) viz. Sale/Gift Deed, Adangal, Chitta, Patta, village map and Field measurement Book. For Government Leased lands, document for irrevocable Government lease (for a minimum of 30 years) issued by the concerned authority of Government. e) Land Use Certificate & Land Classification Certificate issued by competent authority. f) Certificate obtained under Sec. 37(B) of the Tamil Nadu Land Reforms (Fixation of Ceiling on Land) Act 1961. g) Building details: i) Plan of the Building approved by the competent authority. ii) Colour photographs showing the views of classrooms, Drawing Halls, Labs etc. iii) Field Map indicating the Building location. h) Fixed Deposit Receipts. i) Financial sources - Bank Account details. j) List of new equipment, computers & books and respective cash bills. k) Copy of advertisement for recruitment, list of staff and their curriculum vitae, copies of degree certificate, appointment order issued and consent letter for joining the institution. l) Details of existing Universities/Engineering Colleges/Polytechnic Colleges/HMCT Institutions with distances from the proposed land located within 20 Km radius. m) Details of Engineering Colleges/Polytechnic Colleges/HMCT institutions already run by the Trust/Trust Members. i) If the land is within the Chennai Corporation Limit, proof should be furnished from the Revenue authorities/Corporation. ii) (a) 75% construction of buildings required for first year classes must have been completed at the time of first Inspection. (b) At the time of second inspection, construction of buildings required for first year classes must have been completed in all respects and equipment, computers and books required as per norms must have been procured and staff must have been appointed / identified. Further, the construction of buildings required for second year classes should have been completed atleast upto basement level.