Tamil Trust Deed - DOC

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					          REPORT OF THE
      INSPECTION COMMITTEE
                 (II INSPECTION)


Submitted to the Commissioner of Technical Education




    NAME OF THE POLYTECHNIC COLLEGE:
                  REPORT OF THE INSPECTION COMMITTEE REGARDING STARTING OF NEW
                     POLYTECHNIC COLLEGES / HOTEL MANAGEMENT AND CATERING
                             TECHNOLOGY INSTITUTIONS DURING 2010-2011
Date of Inspection :                                                          Committee Members :
Details of Payment :               Demand Draft                        1)

Inspection fee       :             Rs.15000/-

Bank                 :

                                                                       2)

Draft No. & Date :




  1)     (a)             Name and Address of the Institution



                                                                       Ph:
                                                                       Fax:   email-id:



         (b)                Diploma Courses applied for
                               Name of the Courses                               Proposed Intake
          i)

          ii)

         iii)

         iv)

          v)

                                                               Total


  2)     (a)     Name and Address of the Society /Trust:
                 (Telephone No./Fax No./ Email ID/ Website
                 may please be given)
         (b)     Whether the Society / Trust is a minority one?
                 If “YES”, state whether religious/ linguistic.
         (c)     Members of the Society/Trust and their
                 relationship with the Chairman of the
                 Society/Trust
     (d)   Whether the Society/Trust is a registered one
           If “YES”, give details:
           Registration No.
           Date of Registration
           Office of Registration
           (Please enclose copy of Trust Deed )
3)   (a)      Permanent location of the      Village :
                      Institution
                                             Taluk :

                                               District :

     (b)   Location of lands                       Rural / Urban
           (If the location is within Metro
           Corporation limit, attach           State specifically one of the following:
           proof)                              1. Metro Corporation
                                               2. Municipal Corporation
                                               3. Municipality
                                               4. Town Panchayat
                                               5. Village Panchayat
     (c)   No. of such institutions already
           existing in the area within
              i.   3 km radius
             ii.   5 km radius
            iii.   7 km radius
            iv.    10 km radius
             v.    15 km radius
            vi.    20 km radius
     (d)   Extent of lands available              Required                 Available                  Shortfall




     (e)   Details of Registration


     Registered Sale Deed/Irrevocable              Date of                 Survey No.           Land Extent in Acres
     Gift Deed (Registered ) document            registration
     number
      (i)
      (ii)
     (iii)
       ..
       ..
       ..
       ..

                                                                                        Total

     (f)   Whether the lands are in the name of the Society/Trust

     (g)   If it is on lease, period of lease, extent leased, lease deed
           Registration No. and date, office of Registration
            (As per norms, only irrevocable Government lease for a
           minimum of period of 30 years is allowed)
     (h)   Whether copy of Adangal, Patta, Chitta and Field
           Measurement Book of the lands enclosed.

     (i)   Whether Legal Opinion / Encumbrance Certificate
           obtained.

     (j)   Whether certificate obtained under section 37(B) of the
           Tamil Nadu Land Reforms (fixation of ceiling on land) Act,
           1961 (enclose copy of certificate).
           If applied, the details of application viz. the
           acknowledgement received from Revenue Department for
           having applied to get permission U/s 37B and copy of
           Form-38 submitted to be furnished.

     (k)   Whether the land is a contiguous plot (please attach attested
           copy of Combined Field Map by VAO to show that the land
           is contiguous)
     (l)   Whether Land Use and Land Conversion Certificate
           obtained from competent authority enclosed

     (m)   Whether the land is connected by a suitable road (Village
           Map attested by competent authority showing the approach
           road to be enclosed)

4)         Details of existing Institution(s) run by the Trust
                                      Particulars                             Availability   Remarks
     a)    Any other institution run by the Trust. If yes, furnish the list    Yes/No
           of Institutions

     b)    Whether the new institution is proposed to be established

           i)   In the Campus of the existing institution(s) run by the         Yes/No
               same Trust
               If yes, give the details of lands for the existing and
               proposed new institutions
           ii) In the excess lands (as per new norms of AICTE/Govt.)            Yes/No
               of existing institution run by the same Trust
               If yes, give the details of lands for the existing and
               proposed new institutions

     c)         Whether AICTE/Govt. permission is obtained             for
                utilising the excess lands                                      Yes/No

     d)    Opinion about the existing Institutions obtained from local
           people / Tahsildar
5)         Details of buildings available on the proposed lands, if any

                                     Particulars                                             Remarks
           Whether it is proposed to start the new Institution in the
           buildings already available on the lands earmarked
            If yes, state whether
            i) The buildings were used to run an
                educational institution
            ii) The institution already functioning was
                closed
                 (copy of the permission letter obtained
                from concerned authority for closing the
                institution to be enclosed)

6)   Facilities provided at Permanent Location                      Required          Available      Shortfall    Remarks
                                                                   (in sq. m.)        (in sq. m.)   (in sq. m.)
      (a)   Total carpet area required (sq. m)
            Type of Building (sq. m) – RCC: ---------->              1996
                                         ACC: ---------->             500
                                                                    --------
                                                               Total 2496
                                                                    --------
                                                                No. required        No. available    Shortfall    Remarks
     (b)
       i)   Classrooms
      ii)   Drawing Halls
     iii)   Tutorial rooms

     (c)                Built-up area details                    Size (m) l x b     Area in Sq. m    Capacity     Remarks
      i)    Classroom-1                                                                                60
            Classroom-2                                                                                60
            Classroom-3                                                                                60
            Classroom-4                                                                                60
            Classroom-5                                                                                60
     ii)    Drawing Hall -1                                                                            60
            Drawing Hall-2                                                                             60
     iii)   Chemistry Laboratory                                                                       30
     iv)    Physics Laboratory                                                                         30
      v)    Workshop                                           RCC                  RCC
                                                               ACC                  ACC                60

     vi)   Tutorial room – I                                                                            30
           Tutorial room – II                                                                           30
     vii) Computer Lab                                                                                  30
     viii) Library                                                                                     420
                                                                                                    Sanctioned
                                                                                                      intake
     ix)    Faculty Room
      x)    Principal’s Room
     xi)    Office Room
                                                      Total
     xii)   Total Built-up area = (Instructional area +        2700 to 3000
            administrative area + circulation area             sq.m. for 300
            (corridors, staircase, common areas, toilet etc)   students. (9 to 10
            + store room + reception room + maintenance        sq.m. per student
                                                               as per norms)
            or estate office)
     (d)    Whether construction of buildings for second
            year classes is completed at least upto
            basement level
      (e)    Whether a Building Plan duly approved by the
             competent authority is enclosed
      (f)    List of Major equipment purchased
             (Separate list to be enclosed for each lab)
      (g)    Expenditure incurred if any
       i)    Classroom Furniture & Lab Furniture
       ii)   Drawing Tables and Stools
      iii)   Chemistry Laboratory
      iv)    Physics Laboratory
       v)    Workshop
      vi)    Computer Centre
      vii)   Library Books
             Note: 1) Photographs to show the construction stage of buildings to be enclosed.
                    2) Equipment required for I year classes as per syllabus should have been procured, entered in stock
                       Register and ready for use. Cash bills to be enclosed.
                    3) The books and journals should have been purchased as per norms, stamped and entered in the
                       Accession Register. Cash bills to be enclosed.

7)   Teaching faculty recruited / identified
     (Copy of advertisement for recruitment, list of staff and their curriculum vitae, copies of degree certificate,
     appointment order issued and consent letter for joining the institution to be enclosed)

              Teaching Faculty         Status      Requirements as                 Availability               Shortfall if any
                                    (Appointed /     per norms            Appointed Identified       Total
                                     Identified)
       i)    Principal
      ii)    H.O.D.
     iii)    Sr. Lecturer
     iv)     Lecturer
                                          Total

8)   Finance Available :
     (a)     Fixed Deposits available in the name of the Trust /Society


                                                                           Term Deposit Receipts
     S.No                   Name of the Bank        Number            Date         Amount                Date of Maturity
                                                                                (Rs. In Lakhs)
      i)
      ii)
                                                                         Total
             (please verify whether there is any correction/alternation in the Fixed Deposit Receipts)

      (b)    Amount in Current Account
             Bank
             Account No.
             (please enclose the letter from the Branch Manager
             of the Bank with the latest Account Slip)

      (c)    Name of the Donor/Industry to the Trust / Society, if any
9)    Bank Deposit or financial source to meet 10% of the total
      estimated expenditure (other than the FDR shown in item 8(a))

10)   Details of Legal Disputes, if any

11)   Applicants capability and credibility

12)   Track record of the Applicant

13)   Suitability of the location of the site for establishing the institution

14)   Deficiencies if any
      (please indicate all the deficiencies)




          Signature of the Member                                                Signature of the Convener
  SPECIFIC RECOMMENDATIONS OF THE INSPECTION COMMITTEE REGARDING
STARTING OF NEW POLYTECHNIC COLLEGE/H.M.C.T. INSTITUTION DURING 2010-2011

           Committee Members
    1

                                                                        CONVENOR


    2

                                                                         MEMBER




   (a)       Name and Address of the Institution




                                                      Ph:
                                                      Fax:
   (b)     Name and Address of the Society/Trust



                                                      Ph:


    1      Certified that the sizes of various building have been measured by us and the same is
           recorded in the inspection report.

    2      Certified that the originals of all relevant documents of Trust, lands and funds have been
           verified by us and found to be correct.

    3      Certified that the availability of equipment, books, computers and staff have been
           personally verified by us.




Signature of the Member                                             Signature of the Convener
                           SPECIFIC RECOMMENDATIONS
            (Recommended and Not- Recommended with suitable brief remarks.
       Recommendations should be made only if the requirements are completely fulfilled)




Signature of the Member                                          Signature of the Convener
                                                             ABSTRACT

1) Name and Address of the Institution       :

2) Name and Address of the Trust             :

3) Date of Inspection                        :

                                                  Required                     Available            Remarks
 4)    Extent of lands                             5 acres
       (in acres)
 5)    Total Built up area (in sq.m.)      2700 to 3000 sq.m. for
       (Instructional area +               300 students. (9 to 10
       administrative area +
                                           sq.m. per student as
       circulation area (corridors,
       staircase, common areas, toilet     per norms)
       etc.) + store room + reception
       room + maintenance or estate
       office)

 6)    No. of Computers                                 43
       (Bills to be enclosed)                ( Computer Student
                                              ratio = 1:7 as per
                                                     norms)
 7)    No. of books purchased              Reference Books : 2
       (The books and journals should      per / student
       have been purchased as per
                                           Text Books : 6 per /
       norms, stamped and entered in
       the Accession Register. Cash        student
       bills to be enclosed)
                                           Journals : As per
                                           curriculum
 8)    No. of Staff appointed
       1.    Principal
       2.    HOD
       3.    Sr. Lecturer
       4.    Lecturer
       5.    Non Teaching Staff
       6.    Ministerial Staff              Staff Student ratio =
       (Copy of advertisement for                     1:20
       recruitment, list of staff and
       their curriculum vitae, copies of
       degree certificate, appointment
       order issued and consent letter
       for joining the institution to be
       enclosed)

 9)    Laboratory
       Equipment
        I.   Physics Lab                                     Adequate / Inadequate
       II.   Chemistry Lab                                   Adequate / Inadequate
      III.   Workshop                                        Adequate / Inadequate
       (Equipment required for I year
       classes as per syllabus should
       have been procured, entered in
       stock Register and ready for
       use. Cash bills to be enclosed)




      Signature of the Member                                                        Signature of the Convener
     NORMS AND GUIDELINES TO BE FOLLOWED FOR STARTING NEW DIPLOMA LEVEL
                    INSTITUTIONS DURING THE YEAR 2010-11

Sl.                            Particulars                               Polytechnic       Hotel Management &
No.                                                                        College         Catering Technology
                                                                                                Institution
1)     LAND Requirement                  1. Mega City(Chennai)               1.5                   1.0
       (in acres)                           (within Corporation limit)
                                         2. Metro cities including           2.5                   1.5
                                            State Capitals
                                         3. Others                            5                    2.5

       Note:
       i) Land should stand in the name of Trust/Society only.
       ii) Land should be contiguous.
       iii) Private Lease Land is not allowed. Only irrevocable Government lease land for a minimum
            period of 30 years is allowed.
       iv) Loans/mortgage raised against the Title of the lands is not allowed.

2)     BUILDINGS (to run first year classes at permanent location - Classrooms, Drawing Halls, Laboratories,
       Workshop, Library and Staff rooms)
       Temporary accommodation is not allowed.
       The buildings for the proposed Institutions should be made available only in the
       permanent site, and that all the buildings including workshop should be of RCC type
       structure only. Incase of workshop building, ACC sheet roofing may be allowed as a
       special case upto 500 m2 area out of total required area.

       a)       Polytechnic College : R.C.C. Built-up Area required
                Note: only 5 branches can be allowed in I year as per AICTE new norms
                                                                    Required Carpet Area           Capacity
                                                                          in Sq.m.
                    i)    Classroom-       for five         :             60 each                    60
                          (5 No.)         branches
                          Tutorial room                     :                33                      30
                          Tutorial room                     :                33                      30
                   ii)    Drawing Hall-1                    :               150                      60
                          Drawing Hall-2                    :               150                      60
                   iii)   Chemistry Laboratory              :               120                      30
                   iv)    Physics Laboratory                :               120                      30
                   v)     Workshop                          :               840                      60
                   vi)    Computer Centre                   :               120                      30
                  vii)    Library                           :               300                      420
                 viii)    Faculty Room                      :               100                          -
                   ix)    Principal's Room                  :                30                          -
                   x)     Office Room                       :               200                          -
                          Total area required               :               2496
       b)       HMCT Diploma Institution: R.C.C. Built -up Area required
                                                                   Required carpet Area           Capacity
                                                                         in Sq.m.
                    i)    Classroom-1                       :                60                      60
                          Tutorial room                     :                33                      30
                   ii)    Laboratory-1                      :               120                      30
                  iii)    Laboratory-2                      :               120                      30
                  iv)     Laboratory – 3                    :               120                      30
                   v)     Laboratory – 4                                    120                      30
                   v)     Computer Centre                   :               120                      30
                  vi)     Library                           :               150                       -
                 vii)     Faculty Room                      :               100                       -
                 viii)    Principal's Room                  :                30                       -
                  ix)     Office Room                       :                55                       -
                          Total area required               :              1028
3)    BUILDINGS TO RUN SECOND YEAR CLASSES AT PERMANENT LOCATION

      S.No.                      Item                               Required carpet area in sq.m.

           i)    5 class rooms                           1 sq.m. per student
           ii)   Laboratories                            4 to 8 sq.m. per student. The space requirement of
                                                         labs is determined by the number of students
                                                         working at a time (batch size) and the size of the
                                                         equipment. The size of equipment/Machinery like
                                                         Textile Technology, Printing, heavy machine tools
                                                         may dictate areas higher than 8 sq.m. per student.
        iii)     Staff room / HOD / Sr.Lecturer /        15 sq.m. / staff
                 Lecturer(selection grade)

             Lecturer                            10 sq.m. / staff
       iv)   Departmental Offices                20 sq.m. per department
        v)   Confidential Office for examination 25 sq.m.
             works
4)    AICTE Norms for Equipment, Computers & Library Books

      a) Equipment:
        Not more than 4 students to work in an equipment

      b) Computers :
         (As recommended in the 18th State Level Committee)
           I Year Diploma
           The ratio of computer and number of students shall be 1:7

      c)Library Books:
         2 Reference books and 6 Text books per student and journals as per the requirement of the
         Curriculum.

5)    Staff students ratio:

      a) The AICTE new norms for staff students ratio is 1:20

      b) The ratio between senior lecturer and Lecturer is 1:3

6)    Sharing of facilities viz. Buildings, Equipment, Computers and Staff among the Institutions is not
      allowed.
7)    Inspection Fee                                    :    Polytechnic Colleges   HMCT Institutions
      a) First Inspection Fee                           :          Rs. 15,000/- *             Rs. 15,000/- *
      b) Second Inspection Fee                          :          Rs. 15,000/- *             Rs. 15,000/- *

             *Drawn in favour of “Commissioner of Technical Education, Chennai-25”.

8)    Fixed Deposits                                                  Rs.50 Lakhs                 Rs. 50 Lakhs

9)    Please furnish all the details in the Inspection Report (Please do not write as "Refer Appendix" or "Details
      enclosed")

10)   Please enclose the Xerox copies of the following documents in duplicate along with Inspection fees:

      a)           Application copy
      b)           Trust Deed (Registered)
      c)           Combined Field map attested by V.A.O. indicating the Survey Numbers with sub-divisions
                   if any. (In the field map the proposed college site should be clearly marked to ensure that
                   the land is contiguous).
      d)           Land documents (Registered) viz. Sale/Gift Deed, Adangal, Chitta, Patta, village map and
                   Field measurement Book.
                   For Government Leased lands, document for irrevocable Government lease (for a minimum
                   of 30 years) issued by the concerned authority of Government.
      e)           Land Use Certificate & Land Classification Certificate issued by competent authority.
f)   Certificate obtained under Sec. 37(B) of the Tamil Nadu Land Reforms (Fixation of Ceiling
     on Land) Act 1961.
g)   Building details:
      i)    Plan of the Building approved by the competent authority.
     ii)    Colour photographs showing the views of classrooms, Drawing Halls, Labs etc.
     iii)   Field Map indicating the Building location.
h)   Fixed Deposit Receipts.
i)   Financial sources - Bank Account details.
j)   List of new equipment, computers & books and respective cash bills.

k)   Copy of advertisement for recruitment, list of staff and their curriculum vitae, copies of
     degree certificate, appointment order issued and consent letter for joining the institution.

l)   Details    of   existing   Universities/Engineering  Colleges/Polytechnic   Colleges/HMCT
     Institutions with distances from the proposed land located within 20 Km radius.

m)   Details of Engineering Colleges/Polytechnic Colleges/HMCT institutions already run by the
     Trust/Trust Members.

      i)     If the land is within the Chennai Corporation Limit, proof should be furnished from
             the Revenue authorities/Corporation.

      ii)    (a) 75% construction of buildings required for first year classes must have been
                 completed at the time of first Inspection.

             (b) At the time of second inspection, construction of buildings required for first year
                 classes must have been completed in all respects and equipment, computers
                 and books required as per norms must have been procured and staff must have
                 been appointed / identified.
                 Further, the construction of buildings required for second year classes should
                 have been completed atleast upto basement level.

				
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