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                               FORCE PROCEDURE DOCUMENT




        Initial Police Learning & Development Programme (IPLDP)

    This procedure is part of North Yorkshire Police policy to which all personnel are required to adhere.

PROCEDURE STATEMENT
North Yorkshire Police has a requirement to train Student Officers in order to enable them to become
efficient and well conducted constables. This procedure sets down the standard operating procedures in
relation to Student Officers undertaking training based at the Force Training Establishment and in
Professional Development Units.

This procedure explains the structure of the Student Officer training programme (the IPLDP), relevant
terminology and outlines key roles and responsibilities. It also outlines the arrangements for the day-to-day
management of the training programme, the Student Officers and the HQ
Training staff.


LINKAGES            Overarching Policies: Learning & Development Policy

                    Procedures:
                    Performance Management Procedure for Dealing with Student Officers
                    Attendance Management Procedure
                    The Police (Complaints & Misconduct) Regs 2008
                    The Police (Conduct) Regs 2008
                    The Police (Performance) Regs 2008
                    Performance Regs Guidance 2008
                    Dress & Appearance Policy

                    Other Documents:
                    Police Officer Code of Conduct
                    HR Handbook



PROCESS             Standard Operating Procedure in relation to the Initial Police Learning and
                    Development Programme (IPLDP).

                    Course Structure

                           An 18 week initial course based at a Force training centre which includes
                            classroom-based activities, officer safety training, practical exercises and
                            community placements.
                           One week‟s annual leave (week 19)
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      15 weeks in a Professional Development Unit (PDU) where directed patrol is
       carried out with a Tutor Constable.

      At week 35, the Student Officer will be assessed regarding their fitness to
       commence independent patrol and will join either a Response or a Safer
       Neighbourhood Team.
      Between week 36 and week 90 the Student Officer will attend 30 Protected
       Learning Days.
      At week 90 the Student Officer‟s appointment will be confirmed.
      At week 104, their probationary period ends.

Quality Assurance

The client for the Initial Probationer Learning and Development Programme (IPLDP) is
the Chief Constable.

The North Yorkshire Police IPLDP will deliver the aims and objectives outlined in the
National Policing Improvement Agency (NPIA) national package and will conform to the
quality assurance requirements of that programme.

Officer Safety Training will conform to the current relevant NPIA Quality Assurance
scheme.

Diversity

HQ Training Services, on behalf of North Yorkshire Police, will ensure that everyone
who uses our services is treated with dignity and respect at all times and has fair access
to those services. We will recognise and support the needs of individual learners.

Management of the Initial Course

Overall responsibility for the design, delivery and management of the course will lie
with HQ Training Services and the Head of Training.

Management Responsibilities

It will be a general principle that any issues which require resolution will be dealt with
promptly by those staff who have day-to-day contact with Student Officers and have the
best understanding of the implications of any decisions made. Line management for the
day-to-day issues of all Student Officers will lie solely with HQ Training staff.

Whilst on the initial course, Student Officers will be posted to HQ. The Chief of Staff will
have overall responsibility for dealing with any issues relating to discipline, standards or
breaches of the Police Officer Code of Conduct.

Whilst at the training centre for the initial course and the 30 days‟ protected learning
courses, the Student Officer‟s line manager will be the Sergeant, Probationer Training.
Students will not seek to involve Area staff in any management decisions made by HQ
staff.

Where a Student Officer is consistently falling below standard or is a cause for concern,

IPLDP trainers will inform the relevant PDU at an early stage. It will, however, remain

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the responsibility of the HQ IPLDP team to deal with any performance issues during the
initial 18 week training course.

When Student Officers finish the 18 week initial course they will become the
responsibility of the Area Command teams and will fall within the remit of the separate
procedure posted in the HR Handbook on the Force Intranet – see the Performance
Management Procedure for Dealing with Student Officers .

During the initial course at HQ, the Student Officer‟s HR Manager will be the
Headquarters HR Manager who will deal with all personnel issues including postings.

Attestation

All Student Officers will be sworn in as police officers during the first week of the course.

Location and Duration of the Programme

On joining North Yorkshire Police, all Student Officers will attend an 18 week learning
and development programme based at a training centre usually in the Force area
although it may be located elsewhere if circumstances dictate this course of action.

Following a week of annual leave Student Officers will then work at a Professional
Development Unit (PDU). Professional Development Units are located at York (Central
Area), Scarborough and Northallerton (Eastern Area) and Harrogate, Richmond and
Skipton (Western Area).

Once assessed as being suitable for independent patrol Student Officers will be posted
to a station, which may be at a different location to their PDU.

The Content of the Programme

The initial programme will deliver the nationally agreed IPLDP aims and objectives and
additional subjects specific to North Yorkshire Police, including the use of Force IT
systems. This will be achieved using a range of training methodologies, including role
plays, community based practical exercises, visits and attachments. Students Officers
will be expected to complete the whole programme.

Whilst being tutored in the PDU, Student Officers must complete a series of Policing
Action Checklists (PACs). These cover the whole range of police duties and include
stopping and searching people, making arrests, investigating crime, dealing with road
traffic offences, interviewing witnesses and suspects, dealing with sudden deaths,
attending road traffic collisions and preparing case files.

Student Officers will also undertake other tasks as directed by a supervisor or the Force
Control Room. Competency in these tasks will be the measure of whether or not a
Student Officer is suitable to commence independent patrol.

Accommodation, Travelling and Meals

Accommodation, travel expenses and meals will be provided in accordance with
current Force guidance.

Working Day/Week

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The initial course will be based on an eight hour working day, Monday to Friday with
weekends as rest days. Generally the working day will be normal office hours, although
this may be varied from time to time in order to deal with the specific requirements of
the course.

In keeping with the established practice on other training courses, there will be
occasions when there is a need to undertake additional work beyond the normal
working day. Trainers will ensure that, should this occur, it is not excessive and that
adequate time is allocated to enable students to complete the work in line with personal
commitments and to maintain an appropriate work/life balance.

Any Bank Holidays which fall within the course will be taken as Bank Holiday leave.
The course will not be extended in order to take account of Bank Holidays other than at
Christmas and New Year when it may be impractical to carry out training without a
break.

Where a course covers the Christmas/New Year period, the Head of Training will
determine on which days training will occur. Other days, which do not constitute rest
days or Bank Holidays, will be allocated as “home study days” during which Student
Officers will complete work which has been allocated to them and which will form an
integral part of the course.

Where necessary Student Officers may be allocated annual leave over the Christmas
period in order to ensure they maintain an appropriate work/life balance and/or to avoid
the need to carry over leave into the next financial year.

On joining their Area, including the Professional Development Unit, Student Officers will
work shifts which include night and weekend working. The current pattern is a rotating
ten week pattern based on:

      two early shifts (normally starting at 7.00am)
      two late shifts (normally starting at 3.00pm/4.00pm)
      two night shifts (normally starting at 10.00pm)
      four Rest Days

These shifts may vary slightly whilst being tutored in the Professional Development Unit
to ensure Student Officers have the best opportunity to gain the experience needed to
achieve independent patrol status.

North Yorkshire Police enables people to apply for flexible working or to reduce their
hours. Flexible working will not, however, be available to Student Officers during their
initial course.

On arrival in the PDU, Student Officers will apply for annual leave as required by the
procedures in their BCU. This requirement will be included in the induction all Student
Officers will receive in Week 20. Student Officers will notify their PDU Sgt and/or
Supervision of any pre-booked annual leave immediately on their arrival in the PDU.
This requirement will be communicated to Student Officers during their initial course.

Dress and Appearance

North Yorkshire Police has a policy which sets out the standards of appearance which
are required of police officers.

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All Student Officers will conform with the Dress & Appearance Policy when on duty.
The Policy can be accessed via the Policy & Procedures subsite on the Force Intranet.

Student Officers will wear uniform during the working day including red epaulettes
indicating their status, except when taking part in Officer Safety Training or other
sessions where there is a requirement to wear other, more suitable clothing.

The course will include visits to other agencies, attestation at Court and other work
away from the training centre when it may not be appropriate to wear police uniform.
In these circumstances, Student Officers will continue to conform to the Force Policy
which states: “Staff who perform non uniform duty will wear business attire
appropriate to the role being undertaken”.

Student Officers will wear personal protective equipment as instructed by the course
trainers, and will be responsible for the maintenance of this equipment in good working
order at all times.

This policy also covers issues such as acceptable hair styles and hair dye colours,
jewellery, body piercings and tattoos.

Student Officers will be issued with uniform and will wear it during their training. They
will undertake uniform patrol duties whilst being tutored and on independent patrol.
Generally speaking, applications for specialist non-uniform posts will only be considered
once an officer has successfully completed their two year probationary period.

Attendance Management

Student Officers will not be eligible for leave on any day which is rostered as part of
either the initial 18 week course or as a protected learning day.

Student Officers will be expected to achieve 100% attendance on the course. Annual
leave will not be approved and other absences will only be approved in the most
exceptional circumstances.

In the case of any Student Officer:
     Hitting any of the NYP Sickness Trigger Points, or
     Missing five or more days of the course for other reasons (eg compassionate
        leave, court), or
     Having any period of absence which raises concerns

then the matter will be reviewed by the line management within HQ Training Services
and if appropriate will referred to the HR Manager for action.

The current Sickness Trigger Points are outlined in the Attendance Management
Procedure in the HR Handbook.

During the first two years Student Officers are entitled to 22 working days annual leave
per year. There is a strict abstraction policy in place in NYP which means that at times
leave may not be approved on the dates requested. There will be a requirement to
work some Bank Holidays including Christmas and New Year. Week 19 of the initial
programme will be taken as annual leave. This will be deducted from a Student
Officer‟s annual leave allowance, as will any other leave taken during the period of the

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initial course (ie over Christmas).
Managing Performance

During the initial course Student Officers will be required to complete two knowledge
checks, one of which will be in week 10. There will be a pass mark of 55%. Records
will be kept of all knowledge checks and these will form part of the Student Officer
Learning and Development Portfolio (SOLAP).

There will be a final knowledge check covering material from the whole course, the
purpose of this is to establish that each Student Officer has the requisite level of
knowledge to carry out patrol under the guidance of a Tutor Constable.

Should a Student Officer fail the final knowledge check, they will be given the
opportunity to retake it and be allowed three working days as further study time.

Any subsequent failure to attain the pass mark will then be referred to the Chief of Staff
for action.

Fitness Tests

The Home Office‟s recommendation is that all police officers should have passed a
fitness test before taking part in Officer Safety Training. If a Student Officer fails a test
they should be allowed a period of six weeks before taking another test and cannot take
part in Officer Safety Training during that period.

Student Officers are required to maintain a level of fitness which ensures that they are
able to effectively undertake the IPLDP and ultimately to carry out their role as
operational police officers.

Failure to pass any fitness test or any Officer Safety Training assessment has serious
implications, in that it causes significant delays in achieving milestones for which no
allowance is made in either an individual Student Officer‟s programme or in the HQ
Training Services‟ delivery plan. Failure to pass a fitness test, and the consequent loss
of six weeks‟ Officer Safety Training, would inevitably lead to a failure to achieve the
required level of competency in the final assessment.

All potential recruits must pass a fitness test as part of the recruitment process.

All recruits will be informed that they will be subject to a fitness test on the first day of
the course and a failure to pass will result in dismissal in accordance with Regulation
13(1) of the Police Regulations 2003 (Discharge of Probationer) – this process is outlined

in the Home Office Guidance on The Police (Conduct) Regs 2008 , The Police
(Performance) Regs 2008 , Performance Regs Guidance 2008 on the Force Intranet.

All Student Officers will be subject to a fitness test as follows –

       On the first day of the initial course.
       During week 10 of the initial course
       During week 17 of the initial course
       During the 30 day protected learning phases
       Six weeks before confirmation of appointment


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Failure to attain the required standard during the initial course will be referred to the
Chief of Staff who will consider whether or not to dispense with the Student Officer‟s
services under Regulation 13 of the Police Regulations.

Following the initial course any failure to attain the required standard will be referred to
the Area Commander for appropriate action.

Officer Safety Training

All Student Officers will undergo Officer Safety Training during the initial course which
will amount to eight hours per week.

Student Officers will be issued with a protective vest, an ASP extendable baton,
PAVA incapacitant spray (more commonly referred to as „pepper spray‟), handcuffs
and leg restraints. They will be expected to become proficient in the use of these
items before completing the initial course.

All Student Officers will undergo a final assessment in week 17 consisting of –

   1. Personal Skills in the application of techniques
   2. A written knowledge check
   3. Use of skills in role play

Should a Student Officer fail elements 1 or 2 of this assessment, they will be given the
opportunity to retake it and be allocated one working day during which they will receive
further training. This will include an assessment by the Force Physical Education &
Officer Safety Trainers who will report on the level of competence displayed by the
Student Officer.

The role play element cannot readily be re-tested and will require time for Student
Officers to develop their skills. In this case they will proceed to the PDU but will not be
able to carry out operational duties. They will attend further Officer Safety Training
sessions either on Area or at HQ and within four weeks will retake the role play
assessment at HQ. A report will be prepared by the Force Officer Safety Trainers and
forwarded to the Area Commander will then determine whether or not the Student
Officer has attained a standard that allows them to progress to the PDU and to
undertake operational duties.

During the protected learning phase, any failure to meet the required competency
standard will be referred to the relevant Area Commander for appropriate action.

Assessment and Maintenance of Records

All Student Officers will be required to maintain a training diary which forms an integral

part of the SOLAP process. Each diary will be submitted to the class trainer on a
weekly basis for monitoring and feedback. The purpose of this is to ensure that Student
Officers are maximising their opportunities for development. Trainers will comment on
the diaries and, where necessary, implement action plans to meet any identified
development needs.

All Student Officers will be subject to trainer assessments throughout the course, and
will have full access to all the assessments and reports written about them.

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Assessments will be recorded in a course record book which will be retained within HQ
Training Services. At the end of the course, all material will be photocopied, with one
copy placed on the Student Officer‟s SOLAP and a second copy placed on their
personal file.

Conduct

Regulation 13(1) of the Police Regulations 2003 (Discharge of Probationer) states:

“Subject to the provisions of this regulation, during his period of probation in the force
the services of a constable may be dispensed with at any time if the chief officer
considers that he is not fitted, physically or mentally, to perform the duties of his office,
or that he is not likely to become an efficient or well conducted constable.”

There will be two broad areas to consider in determining whether or not a Student
Officer falls within Regulation 13 during the initial course. These are:

      Performance during the course, including role plays, Officer Safety Training,
       knowledge checks and trainer assessments;
      Conformity to the Police Officer‟s Code of Conduct.

Any breaches of the Code of Conduct will be dealt with initially by the Sergeant,
Probationer Training. Any breaches of the Code will be dealt with in a manner which
reflects good practice in an Area Command Unit and Student Officers will not be subject
to any lesser or greater degree of discipline. Any matters which require the intervention
of the Sergeant will be recorded in the course record book and subsequently in the
Student Officer‟s SOLAP.

Deployment following the Initial Course

Following the completion of the initial course, Student Officers will be deployed to a
Professional Development Unit which are located at

      York - Central Area
      Scarborough and Northallerton - Eastern Area
      Harrogate, Richmond and Skipton - Western Area

Once assessed as being suitable for independent patrol they will be posted to a station,
which may be at a different location to the PDU.

Student Officers will initially be deployed on foot patrol. Before driving police vehicles
operationally, all Student Officers are required to successfully complete a police driving
course which will normally take place before the completion of their probationary period.

Confirmation of Appointment

The decision to confirm the appointment of a probationary constable lies with the Chief
Constable. This will occur in week 90 of the probationary period and will be based on
the assessments contained in the SOLAP. Should a Student Officer fail to attain the
standard required, Regulation 13 of the Police Regulations 2003 (Discharge of
Probationer) allows the Chief Constable to dispense with his/her services.



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                Police Federation

                Student Officers are fully entitled to become members of the Police Federation, and
                will be entitled to the same level of support and representation as other police officers
                should it be required.

                Welfare & Support

                All Student Officers will have access to the Force Welfare process should it be required.

                All training will be delivered in line with recognised best practice which includes
                providing a supportive environment for learners. This includes a recognition of the
                range of learning styles and barriers to learning. Trainers will have a responsibility to
                identify individual learning styles and put in place mechanisms to ensure that all
                Student Officers are able to learn effectively.

                Where trainers identify welfare needs they should seek to resolve them involving line
                managers or the Force Welfare Office if required.


RESPONS-        Head of Training – to manage the Force training function, including Student Officer
IBILITIES       training.
                Chief of Staff – to oversee conduct and standards and to act as the discipline authority.
                Sergeant, Probationer Training – to act as line manager of Student Officers during the
                initial 18 week course and during the Protected Learning Days held at Force HQ. To
                ensure that this policy is implemented in conjunction with other relevant Force policies.
                To have responsibility for the day-to-day management of trainers, resources and
                facilities in relation to Student Officer training
                Trainers – To deliver the IPLDP curriculum.
                Professional Development Units – to provide Student Officers with the facilities and
                resources to carry out patrol in the company of a Tutor Constable. To have
                responsibility for the day-to-day management of Student Officers during their tutored
                period and during the Protected Learning Days held on Area.


DEFINITION OF   IPLDP – Initial Police learning and Development Programme
SPECIAL         SOLAP – Student Officer Learning and Development Portfolio
TERMS           PDU – Professional Development Unit
                NPIA – National Policing Improvement Agency
                Intervention 1 and 2 – Classroom based training following period with Tutor Constable.


COMPLIANCE       The following areas have been considered and their impact assessed when
AND              writing this policy:
LEGITIMACY       Legal Basis

                 The legal basis in which the policy is to operate can be found in:
                 e.g.;
                  Police and Criminal Evidence Act 1984
                  Human Rights Act 1998
                  Police Regulations



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                                                     The Human Rights Act 1998 creates „Convention Rights‟
                                                     which are set out in Section 1 (1) of that Act. They are
               Legal and Risk                        rights drawn from the European Convention on Human
               Legal Basis,                          Rights and Fundamental Freedoms.
                                                     The provisions of this policy are compatible with the
               Risk Management and Insurance         „Convention Rights‟
               Information Compliance                In application of this policy, North Yorkshire Police will not
                                                     discriminate against persons on the basis of age, sex,
               Human Rights Act 1998                 race, colour, language, religion, disability, political, or other
               Health and Safety Compliance          opinion, sexual orientation, nationality or social origin,
               (Linked to Health and Safety Risk     association with national minority, property, birth, or other
                                                     status as defined under Article 14, European Convention
               Assessment template)                  on Human Rights and Fundamental Freedoms (ECHR).

               (Checked by Head of Legal &           Date sent to L&CD 13/07/2009
               Compliance Directorate)               Name
                                                     Status: High
               Diversity                             Review Date 03/07/2010
               (Checked by Head of Diversity)        Date 03/07/2009
                                                     Name Roger Middleton
               Change Management Control             PNN012
               Number



APPEALS       In any event any individual wishing to challenge a NYP Policy is invited initially to
PROCEDURE     address their concerns to the Chief Constable of NYP.
              If the matter is not resolved the following can be pursued.
              Any employee or member of the public wishing to challenge a NYP Policy may do so
              through:
                    The courts, or
                    The regulatory body appropriate to the subject with which the policy is
                      concerned. Examples include the Independent Police Complaints Commission
                      and The Information Commissioner.

              Additionally, any NYP employee wishing to challenge a NYP Policy may also do so
              through the Grievance Procedure.


DEVELOPMENT AND REVIEW

DEVELOPMENT                                                           Richard Staines Head of Training
                  Author / Reviewer /Head of Function:
                                                                      Services
                  Creation Date:                                      06/04/2009
                  Extent of Consultation                              Central, Western, Eastern Area, Strategic
                  (List all parties consulted):                       Leadership Team (Executive),Protective
                                                                      Services – Crime & Ops (inc AoJ & FCR),
                                                                      Strategic Services Directorate (inc
                                                                      Communication & Media)
                                                                      Professional Standards, ISD, Finance
                                                                      Department Support Services Directorate,
                                                                      Legal & Compliance Services Directorate
                                                                      Human Resources Directorate ,Unison,
                                                                      Federation, Diversity




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IMPLEMENTATION   Date In Force:                             02/10/2009
                 SLT Notified (Meeting & Date):             N/A



REVIEW                                                      Remains in force until it is replaced
                 Policy Review Date:
                                                            or 02/10/2010
                 Impact Assessment Review Date:
                                                            Richard Staines Head of Training
                 Reviewer (Head of Function):
                                                            Services 02/10/2009
                                                            Author            Date
                 Date Reviewed: (Version Control)           Roger Middleton 13/07/2009
                                                            Ron Allen         13/07/2009



COMMUNICATION
                 This policy will be communicated in the following ways:

                                                                    Yes(Date)          No
                 Notification to Partner Agencies
                 NYP News /Press launch / release
                 Message of the Day
                 Area Management Meeting (Cascade Briefing)
                 Policies & Procedures Database Update             05/10/2009




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