Event Planner Agreement

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Event Planner Agreement Powered By Docstoc
					                      EVENT PLANNER AGREEMENT

       THIS AGREEMENT is made as of the ____ day of __________________, 20____.


       BETWEEN:


                      ______________________, and having its place of
                            business in ___________________,

                                                            (Hereinafter referred to as “Client”)


                                             And


                      _______________________, and having its place of
                            business in _____________________,


                                                           (Hereinafter called “Event Planner”)


   1. RECITALS
              WHEREAS

1.1 Client seeks to __________ ______________ and is organizing a ________________ (the
“Event”) for ___ people to be held on the ___ day of __________, 20____.

1.2 Event Planner is to be a principal planner of the Event and wishes to provide to Client, and
Client wishes Event Planner to provide professional quality event planning services in
connection with the Event, as more fully described in this Agreement.

              THEREFORE, for good and valuable consideration of the mutual covenants and
agreements contained herein, the receipt and adequacy of which is hereby acknowledged, Client
and Event Planner hereto covenant and agree as follows:

2. GENERAL PROVISIONS
       2.1 Event Planner will act as planner of the Event and will provide or perform those
       services as set forth in Exhibit “A,” as may be amended from time to time.

       2.2    Client will pay Event Planner a fee as follows:
              2.2.1: The fee for the services of Event Planner shall be ________________. In
      addition Event Planner will / will not be permitted to retain any commissions from any
      third party vendors, however, to the extent that any such commission exceeds __% (____
      percent) of the actual amount payable to any commissioning third party vendor Event
      Planner shall apply such excess amount first to the costs of the goods, services, or venue,
      and shall refund the remainder to Client.
              2.2.2: Client will deposit $______ (_______________ dollars) with Event
      Planner by no later than ______ ;
              2.2.3 Client will make incremental payments of ___% (____________ percent)
      of the agreed upon fee [(a) on the following dates:

      , and/or (b) when certain milestones outlined in Attachment “A”are met], with the final
      amount due to be paid no later than ___ days [before / after] the Event

      2.3

      2.4 Event Planner will supervise and organize the Event for Client, including but not
      limited to the making of arrangements for the Event site, including negotiating any leases
      or obtaining any permits, making of arrangements for parking or public parking for the
      Event, the rental or leasing of any equipment necessary to run the Event and the
      negotiating of fees and services to be provided by any contractor, vendor or other service
      provider for the Event.

      2.5 Event Planner agrees to promote, publicize or market the Event pursuant to the
      public relations / marketing plan as set forth in Exhibit “B,” as may be amended from
      time to time. Event Planner will use Client’s name, logo or trademark in any material
      used by Event Planner in promotion of the Event, including but not limited to any public
      announcements in newspapers, magazines, billboards, tickets or television or radio
      announcements. Event Planner further agrees to only use Client’s name, logo or
      trademark in connection with the Event and for no other purpose or purposes without the
      prior written consent of Client, including in connection with Event Planner’s own
      marketing or promotional materials. Client warrants and represents that his, her or its
      name, logo or trademark, or any of them, do not infringe upon the rights of any third
      party.

      2.6 Client agrees to use Event Planner’s name, logo or trademark to provide recognition
      of Event Planner as the planner of the Event. Event Planner warrants and represents that
      his, her or its name, logo or trademark, or any of them, do not infringe upon the rights of
      any third party.

      2.7 Event Planner agrees that any promotional material used by Event Planner to promote
      the Event, will be paid for and prepared by ______________________ unless otherwise
      agreed in writing by Client and Event Planner. Any promotional material to be used by
      Event Planner must be pre-approved by Client, in writing, at least _______ (___)
      business days prior to the distribution or publication of such promotional material by
      Event Planner.



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      2.8 Client and Event Planner agree that should the Event be cancelled after promotional
      material has been distributed, then ______________ agrees to purchase and coordinate
      sufficient and reasonable advertising space to announce the Event cancellation. The
      expense of such cancellation notice advertising shall be in the following percentages:
      Event Planner will be responsible for ____________ percent (__%), and Client will be
      responsible for _________ percent (__%). The terms of this section do not apply should
      the Event be cancelled for reasons for extraordinary events and acts of nature which
      could not reasonably be anticipated, including but not limited to riot, labor unrest or
      strike, fire, earthquake, flood, or in compliance with an order of any governmental
      authority.

      2.9 Event Planner agrees that any and all work conducted in conjunction with the Event
      and at the Event site shall be performed in accordance with all applicable laws of the
      governing jurisdiction to provide a safe working environment for the Event workers,
      Client (and its employees, agents, independent contractors), guests, and the general
      public.

      2.10 Client and Event Planner agrees that Event Planner is an independent contractor
      with respect to Client and has no authority or power to incur debts, obligations or
      commitments of any kind whatsoever for or on behalf of Client, or to bind the Client to
      any contract, agreement or employment agreement.

      2.11 Event Planner agrees that any person or persons retained by Event Planner to work
      on or at the Event, will be employees or independent contractors of Event Planner and
      Event Planner will be solely responsible for any and all salary, wages, insurance and
      other benefits to which such employee(s) or independent contractor(s) would be entitled
      under applicable laws, including but not limited to employment taxes and other
      deductions as may be required under law.

3. INSURANCE
      Event Planner agrees to provide event insurance in the minimum amount of
      _______________________ Dollars ($_______)and further agrees to provide to Client a
      Certificate of Insurance or Insurance Binder from the insurance company for Event
      Planner within _____________ (______) days prior to the commencement of the Event.

4. INDEMNIFICATION
      Event Planner agrees to indemnify and hold harmless Client and its directors, officer,
      agents and employees from and against any and all claims, demands, actions, causes of
      action and other liabilities and expenses, including but not limited to attorneys’ fees,
      arising out of or in connection with the Event, including but not limited to any such
      claims that may be asserted by any employees of Event Planner, any contractor, vendor
      or other service provider for the Event. This indemnification provision shall survive the



© Copyright 2011 Docstoc Inc.                                                         3
        term of this Agreement or any cancellation or abandonment of the terms and conditions
        contemplated herein.

5. SUCCESSORS AND ASSIGNS
        Client and Event Planner agree that this Agreement shall be binding upon each of its
        successors and assigns and that this Agreement may not be assigned to any other third
        party, without the written consent of Client, which shall not be unreasonably withheld.

6. CONFIDENTIALITY
        Client and Event Planner agree that neither party shall without prior written consent
        authorize the other to disclose to any third party the terms and conditions of this
        Agreement, except as may be necessary or establish or assert rights hereunder or required
        by the laws of the applicable jurisdiction. Client and Event Planner hereby further agree
        that each of them may disclose any and all relevant information, on a confidential basis to
        either Client’s or Event Planner’s attorneys, accounts or financing institutions.

7. AMENDEMENTS
No modification, supplement, termination, waiver or amendment to this Agreement may be made
unless agreed to by the Client and the Event Planner in writing, by pen on paper. There shall be no
oral agreements. Electronic writings , including E-mail messages, text messages, tweets, instant
messages, etc., their contents, and any attachments, and any prior or subsequent communications
including oral discussions or negotiations concerning some or all of the Event and/or this Agreement,
or anything at all, are 
				
DOCUMENT INFO
Description: A detailed contract between a Client and an event planner.
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