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					      REGION I
    AREA 2AAAA
 UIL ONE-ACT PLAY
      CONTEST


      HOSTED BY
COOPER HIGH SCHOOL
  ABILENE, TEXAS



  APRIL 9-10, 2010
                   COOPER THEATRE
                        3639 Sayles Blvd.
                       Abilene, Texas 79605
                          325-691-1000
                        325-794-1375 fax

March/April 2010

Dear Colleagues:

CONGRATULATIONS on advancing from your district competition!

We are delighted to once again host the UIL Region I Area 2 One-Act
Play contest and look forward to having you perform in our auditorium.
We want this to be a positive and educational experience for all
participants. If there is anything we can do to make your visit and
performance easier, please ask. We will be happy to facilitate your needs
and requests.

Attached, please find information pertaining to and detailing rehearsal
and performance schedules; stage dimensions; stage rigging schedule;
stage lighting areas, lighting & sound systems; addresses, phone & fax
numbers; and fees. In an effort to relieve rehearsal stress, we will also
provide your school the opportunity to submit light cues so we can begin
pre-programming them prior to your official rehearsal period.

Again, congratulations to you and your school. We look forward to
working with you and seeing your production. If you have questions or
need additional information, please do no hesitate to let us know.

Respectfully,

Bobby Robinson, Contest Manager
Tim Haynes, CHS Theatre Director
                           UIL ONE-ACT PLAY
                         REGION I AREA 2-AAAA
                                CONTEST
                            APRIL 9-10, 2010

Participating Schools:    Advancing Schools from Region I Districts 3, 4,
& 8-AAAA.

Call the Contest Manager:       Call or email the Contest Manager, Bobby
Robinson, as soon as possible after your district contest so that preparations
can be made for the area contest. (Phone number and email address below.)

Eligibility Notice:       Your official entry form is the Eligibility Notice
that was located in the Advancing Director packet given to you at the district
contest. The form may have an “A” at the top. This stands for Area and
does not pertain to your performance order. Complete this form as soon as
possible. It must be faxed to the Contest Manager the next school day
following your district contest. Be sure to complete both sides: the
company list and a clear ground plan with unit set pieces and your stage
props listed. And please fax a copy to Cooper High School; attention: Tim
Haynes for program copy and coordination of UIL Set Pieces . The CHS fax
number is 325-794-1375.
The copy you fax is for information only. You must bring your Eligibility
Notice with the original administrative signature to the competition.
And---if you have previously prepared a program for your play, please email
it to timothy.haynes@abileneisd.org . It would be appreciated and speed
things along.

Entry Fee & Required Documentation:
      Entry Fee: The fee for each school participating in the area contest is
      $300.00 to help cover the expenses of the contest. Remit this fee by
      school check made payable to Cooper Theatre. A school will not be
      allowed to compete until the entry fee is paid.

      Proof of Royalty Payment, Publisher’s Permission to Cut, and State
      UIL Approval Letters: This includes documentation required for your
      play if not on the approved list, letters of permission for additional
      scenery or any clarifications from the State UIL office.
      Script and Music Cue Log: Present a copy of the approved published
      original script in addition to the one you have provided for the judge,
      marked to reflect the exact performance text being used. Prepare a
      music cue log sheet of incidental sound/music, noted in the script
      showing the duration of each cue and the cumulative total.

Contest Site:      Cooper High School Auditorium
                        3639 Sayles Blvd.
                        Abilene, Texas 79605
                        325-691-1000 (school)
                        325-692-1000 ext. 3237 (theatre)
                        325-794-1375 (fax)
                        timothy.haynes@abileneisd.org

Contest Manager:         Bobby Robinson
                         P.O. Box 639
                         Rule, TX 7955
                         940-997-2156 (home)
                         940-997-2446 (fax)
                         325-280-0035 (cell)
                         brobinson_br_43@yahoo.com

Theatre Director/UIL
Coordinator:             Tim Haynes
                         3639 Sayles Blvd.
                         Abilene, TX 79605
                         325-692-1000
                         timothy.haynes@abileneisd.org

CHS Principal:           Gail Gregg
                         3639 Sayles Blvd.
                         Abilene, TX 79605
                         325-691-1000
                         gail.gregg@abileneisd.org
Area Critic Judge:       Kelly Russell
                         Texas A&M University/Corpus
                         6300 Ocean Drive
                         Unit 5732
                         Corpus Christi, TX 78412
                         361-825-5990
                         kelly.russell@tamucc.edu

 REMINDER: ORIGINAL SOURCE SCRIPTS/CUTTINGS SHOULD
 BE FORWARDED TO THE JUDGE VIA OVERNIGHT OR EXPRESS
             MAIL AS EARLY AS POSSIBLE.

Rehearsal Schedule:        Due to the distance some advancing schools may
be traveling to the contest site, the Contest Manager will establish the
rehearsal schedule based on the individual school’s travel situation and
plans. This schedule should be finalized shortly after the last district
competition. We are working with the following scenario as a possibility:
Thursday, April 9th from 3:00 pm to 9:00 pm with 3 or 4 schools rehearsing
during that time & on Friday, April 10th from 7:00 am to 11:00 am with the
remaining 2 or 3 schools rehearsing.
We have attached a “blank” rehearsal schedule form for your convenience
and use.

Director’s Meeting:    Friday, April 10th at 11:30 am in the Conference
Room located in the Administration Building adjacent to the CHS
Auditorium.

Performance Schedule: Friday, April 10th at 1:00 pm.
We have attached a performance schedule determined by a blind draw for
the two advancing schools from each of the three districts comprising the
Area 2 contest. The “A” and “B” school will be determined by
alphabetizing the title of the play. The performances/plays will run back to
back. All times following the first performance are approximated. Please
relay these approximated times to parents, friends, and administration
planning to attend the contest. Late comers will not be admitted while a
performance is in progress.
General Information

Cooper High School Host:
CHS will serve as host for the Area UIL-OAP contest. The performances
will be held in the CHS Auditorium. CHS OAP personnel will be available
to answer questions and assist in any way possible during your visit on our
campus. Please let us know how we can be of service and make your stay an
enjoyable and educational experience.

Be On Time:        PLEASE DO NOT BE LATE!

Unloading and Rehearsals:
Schools will unload equipment, etc. at the loading dock located behind the
auditorium in the East Parking Lot. The East Parking Lot is accessible from
Amarillo Street (one block east of Sayles Blvd.) There is ample parking and
maneuverability for trucks and busses in this parking lot.
Companies should report to the loading dock ready to unload all equipment,
etc. at least 30 minutes prior to the scheduled rehearsal time. Upon arrival
your individual OAP HOST will greet you and assist with moving your
equipment into the theatre.
All paperwork must be completed and verified by the contest manager prior
to your rehearsal. The official rehearsal time will begin when your company
enters the actual stage space. Each company will have one hour to rehearse.
Companies will need to remove and store equipment, etc. in their designated
storage space by the end of the official rehearsal time.
After your rehearsal, each company will be escorted to their dressing rooms,
restroom facilities, conference room (for the Director‘s Meeting), and the
Holding Room (the “next performing cast“ will be escorted to this warm-
up/holding room adjacent to the auditorium for final preparation before
performing).
You may leave equipment and items in your dressing areas if you wish. We
will make sure the room is locked when you leave the room, but we don’t
advise leaving valuables unattended. If you need make-up mirrors, please
bring them.
And if you or any of your cast needs special physical assistance, we can
make arrangements for your dressing area to be located near wheelchair
restroom facilities. Please relay that need so we can comply.
The Stage:
The stage at CHS is 49’8’’ wide and 29’ deep (from the proscenium line to
the back curtain). The apron at down center is 3’ 6” from the proscenium
line and then increases to 11’ 4” on stage right and left. We do not qualify,
according to UIL rules, to permit schools to set up in front of the
proscenium/curtain.

Unit Set:
CHS will provide the unit set. We do not have window or door units. If you
are using doors or windows, you will need to bring your own. However, all
unit set pieces must be available prior to the first rehearsal. Please make
arrangements to deliver any additional set pieces to CHS before the first
scheduled rehearsal or check with the Contest Manager as soon as possible
so that we can coordinate transportation and the use of additional set pieces
with another participating school.

Sound:
CHS will provide sound capabilities from our sound console area. We have
a CD and mini-disk player in our system or we can patch a laptop or MP3
player into our system. Please be aware that no communication devices are
permitted by UIL rules. For example, MP3 players with cellular phone,
texting, or email capabilities (iPhones) are prohibited.
We will have someone assist your sound console operator during your
rehearsal and your performance.

If you wish to use a portable system from backstage, you will need to bring
your own equipment, including speakers. It will not be possible to patch
into our house sound system from the backstage area. There are electrical
outlets backstage where you can plug your portable systems.
If you have questions pertaining to sound, please email Tim Haynes.

Lighting Console and Lighting:
We will be happy to pre-program your lighting cues before you arrive.
Please fax or email a copy of the cue worksheet (template available on the
UIL website) to Tim Haynes at CHS. Lighting cues must be received no
later than April 6th, in order to be pre-loaded into our system.
We have a ETC Congo Jr. console. We suggest having your light board
operator go on-line with ETC and read about this system if they are not
already familiar with it. We will have someone assist you at the light
console during your rehearsal and your performance. We also suggest that
you bring a USB ’flash drive’ to save your show. We will record your show
to our system, but a backup will provide some assurance for everyone
involved.

We will be pre-programming your lighting cues as follows. Please number
your light cues accordingly:
       Cue #1: Preshow & Between Shows Setting (Houselights UP;
                   Stage Work Lights UP; Curtain Warmers UP)
       Cue #2: Houselights DOWN
       Cue #3: Stage Work Lights DOWN
       Cue #4: Stage Warmers DOWN
       Cue #5: Your light cues begin

CHS has two follow spots located at the rear of the auditorium (adjacent to
the light/sound console area). These will be available for your use.

We have attached the following: Lighting Circuit Schedule and a Light Plot
designed and hung for OAP competition. We will forward a finalized OAP
Lighting Circuit Plot after we’ve hung and focused instruments for the
contest.

Draperies/Curtains:
The grand drape, act curtain, and back traveler can either be flown or pulled.
All legs can be flown, but do not rotate or pull on or off stage. We have a
light blue cyclorama available if you prefer that instead of the back black
traveler. The cyclorama is hanging on line #25 and is located approximately
1’ upstage of the black traveler. You may choose either when you arrive for
your rehearsal.
The fly rail is at stage floor level and located on stage left. Also, all travelers
pull from stage left.
If your backstage crew needs assistance with our counter weight fly system
during your performance, please let us know. We will be provide someone
to follow your stage crew’s instructions.

Storage:
Storage space (approximately 8’ x 8’ will be assigned to each company.
Expect to store set pieces/props on Stage Right or Backstage in our scene
shop.
Dressing Rooms:
Your dressing rooms will be located in the Fine Arts Building adjacent to the
Auditorium, the LRC, or the Academic Building. Runners will be assigned
to assist your company and will alert the company when it is time to move
from the dressing area to the Holding Room and then to the Stage.
There are two dressing rooms with restroom facilities located on either side
of the stage. These dressing rooms will be available during the competition,
but only for the performing company during their actual performance time.

UIL Rules:
Individual companies are responsible for ending their show/performance.
Contest Personnel will not take responsibility for determining the end of a
production.
Cameras or video equipment are not allowed in the auditorium.
No tobacco products will be allowed.
The Fire Code will be enforced.

Strike:
Schools must strike at the end of the performance. You may either strike
your equipment, etc. back to your designated area, or out the loading dock
doors where you can load your equipment instead of waiting until the end of
the contest. Please inform the Contest Manager of your wishes during your
rehearsal period.

Hospitality:
There will be a hospitality area located in the LRC for the Director’s on the
day of the competition.
A concession stand will be located in the foyer of the auditorium for
audience members.

Awards Ceremony:
The Awards Ceremony and Judge’s Critiques will follow soon after the final
performance.

Awards:
Two Advancing Plays, One Alternate Play, Best Actor, Best Actress, Eight
All-Star Cast Members, Eight Honorable Mention All-Star Cast Members, &
Best Technical/Stage Crew.
Admission:
A ‘one-time for all performances’ admission ticket will be sold at the door.
Adults:      $5.00        All Others: $3.00
Each participating school will receive nametag/passes for director’s, cast
members, stage crew members, and alternates. Additional tickets may be
purchased at the door.

Hotel/Motel & Restaurants:
Please contact the Abilene Convention & Visitors Bureau at 1-800-727-7704
or their website at www.abilenevisitors.com for Hotel/Motel and
Restaurants information. They can provide a complete list of offerings in
Abilene.

Questions:
If we’ve overlooked something OR if you have questions and need
additional information, please don’t hesitate to give us a call. We’ll be glad
to assist.
                  REHEARSAL SCHEDULE
             UIL OAP REGION I AREA 2 CONTEST
            COOPER HIGH SCHOOL AUDITORIUM
                       APRIL 9-10, 2009
          SCHOOL                   LOAD-IN                      REHEARSAL
DISTRICT 3A (ALPHA BY
TITLE)                                                    TBA
DISTRICT 3B (ALPHA BY
TITLE)                                                    TBA
DISTRICT 4A (ALPHA BY
TITLE)                                                    TBA
DISTRICT 4B (ALPHA BY
TITLE)                                                    TBA
DISTRICT 8A (ALPHA BY
TITLE)                                                    TBA
DISTRICT 8B (ALPHA BY
TITLE)                                                    TBA

                 PERFORMANCE SCHEDULE
             UIL OAP REGION I AREA 2 CONTEST
            COOPER HIGH SCHOOL AUDITORIUM
                       APRIL 10, 2009
        SCHOOL                        PERFORMANCE
1. DISTRICT 4B (ALPHA BY
TITLE)                     12:30 Holding Rm; 12:50 Setup; 1:00 Performance
2.DISTRICT 8B (ALPHA BY
TITLE)                     Approximate: 1:30 Holding Rm; 2:00 Performance
3. DISTRICT 3A (ALPHA BY
TITLE)                     Approximate: 2:30 Holding Rm; 3:00 Performance
4. DISTRICT 3B (ALPHA BY
TITLE)                     Approximate: 3:30 Holding Rm; 4:00 Performance
5. DISTRICT 8A (ALPHA BY
TITLE)                          Approximate: 4:30 Holding Rm; 5:00 Performance
6. DISTRICT 4A (ALPHA BY
TITLE)                          Approximate: 5:30 Holding Rm; 6:00 Performance




                            COOPER THEATRE
                           15-AREA LIGHT PLOT
                                 UIL-OAP
                                   2009
AREA 11 AREA 12 AREA 13 AREA 14 AREA 15




AREA 6   AREA 7   AREA 8    AREA 9   AREA 10




AREA 1   AREA 2   AREA 3    AREA 4   AREA 5




                  AUDIENCE

  (Individual instrument/circuit numbers will be applied and
 forwarded once the instruments have been hung and focused)

				
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