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U UNIVERSAL POSTAL UNION

VIEWS: 6 PAGES: 3

									           UPU
                 UNIVERSAL                                                     CEP C 4 GSE 2011.1–Doc 6b
                 POSTAL                                                      (POC C 4 ESG 2011.1–Doc 6b)
                 UNION




POSTAL OPERATIONS COUNCIL

Committee 4 (Standards and Technology)

E-Services Group


Regulations and legal matters – Proposal to amend the Letter Post Regulations to include an
electronic mailbox service


Document by the drafting group
(Agenda item 6b)



1     Subject                                                                 References/paragraphs

Proposals to amend the Letter Post Regulations to include a new electronic §§ 1 to 9 and Annex 1
mailbox service.


2     Decision expected

The POC E-Services Group is asked to review the information contained in § 10 and Annex 1
this document and the attached annexes, and endorse for submission to
POC Committee 1 the proposed new article RL 256ter to establish a regula-
tion for the postal electronic mailbox service.



I.    Introduction

1    As a result of discussions at the previous meeting of the E-Services Group, a small drafting group led
by Macao, China has been reviewing the Letter Post Regulations related to E-services. This group has
worked via teleconferences and e-mails to exchange views and prepare a final proposal for consideration.


II.   Changes affecting the written communication market

2      With the rapid growth of electronic written communication, consumers' communication needs have
been changing significantly over the past years. The Internet era brings written communication tools that can
deliver huge numbers of messages in an efficient and low-cost way. However, it also brings the disadvantage
of low information security, low reliability and identity concerns.

3       Traditionally, postal operators have been recognized as a trusted and secure written communications
partner. Building on this reputation, these operators have an opportunity to take a leading role in delivering
official statements and information via a secure and documented Internet-based system.

4     Mailers (government and business) look for ways to reduce costs. E-mail is a solution, but through the
regular channels (Hotmail, Gmail, company e-mail) security of the message is lacking. Delivery is not reliable


DDM.PSEP
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29.3.2011
                                                              2

    as recipients change e-mail addresses or have multiple e-mail addresses, and the act of delivery cannot be
    confirmed.


    III.   Postal electronic mailbox

    5      The vision is to develop an innovative Internet-based postal electronic mailbox, which could supple-
    ment or replace the traditional physical mailbox. Using the same business model as today and the same
    postal facilities and channels, postal operators could diversify their postal portfolio by stepping into the digital
    sphere.

    6     The postal electronic mailbox would enable the sending of electronic letters, bills and official docu-
    ments between government, business and consumers. Both the sender and addressee have been authenti-
    cated and the addressee must approve the senders from whom he will receive mail in his postal electronic
    mailbox. The postal electronic mailbox is a secure mailbox; only the addressee has access to read letters in
    the mailbox.

    7      Other features of the postal electronic mailbox:
    –      two way communication – B2C, G2C, C2C, C2B, C2G, C2C;
    –      secure communication and storage;
    –      all deliverable items electronically signed according to the UPU EPM S-43 standard;
    –      allows for different types of products such as electronic registered mail, bills (that can be paid online),
           "pre-paid" mail and more;
    –      end-to-end green service – paper-free from mailer data to the recipient storage;
    –      online payment system;
    –      storage for all electronic mails received in the mailbox;
    –      reminders, alerts and reports;
    –      web-based and easy to use.

    8     The postal electronic mailbox allows the postal operator to provide all of its customers with reliable and
    secure electronic delivery.

/   9     Annex 1 shows the proposed new article RL 256ter to establish a provision for the postal electronic
    mailbox service in the Letter Post Regulations.


    IV.    Decisions expected

    10    The POC E-Services Group is asked to review the information contained in this document and its
    annex and endorse for submission to POC Committee 1 the proposed new article RL 256ter to establish a
    regulation for the postal electronic mailbox service.


    Berne, 14 March 2011                                               Luís Rabaça
                                                                       Leader of ESG Regulations and
                                                                       Legal Matters Cluster
            UPU
                  UNIVERSAL                                            CEP C 4 ESG 2011.1–Doc 6b.Annexe 1
                  POSTAL
                  UNION




POSTAL OPERATIONS COUNCIL


Letter Post Regulations – Proposal



E-SERVICES GROUP


Create the following new article RL 256ter:

Article RL 256ter
Postal electronic mailbox

1     A postal electronic mailbox enables the sending of electronic messages by an authenticated mailer,
and delivery, management and storage of and access to electronic messages and information for the
authenticated addressee.

2     Postal electronic mailbox:
2.1   ensures the authenticity of the mailers and addressees;
2.2   allows for storage of the electronic messages and information.


Reasons. – The Internet era has enabled communication means to deliver great amounts of messages.
However, the delivery suffers from the disadvantage of low information security, low reliability and identity
concerns. Maintaining their role as the trusted body for delivering messages, a number of designated opera-
tors have begun to offer a postal electronic mailbox service which can supplement or replace the traditional
physical home mailbox. In keeping with the single postal territory mission of the UPU, it would be beneficial to
introduce regulations to allow for interconnectivity between the postal electronic mailbox services on an inter-
national level.

This amendment is proposed to come into force on 1 January 2012.




Pro
29.3.2011

								
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