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Project HR Management

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Project HR Management Powered By Docstoc
					               BrickRed Consulting




Project HR
Management
INFO 621 – Group 2

Basu, Dcruz, Dsouza, Naganathan




 11/8/2010
            BrickRed Consulting                                                                                                 INFO 621           Fall 2010




Table of Contents
PURPOSE ....................................................................................................................................................... 2
RESPONSIBILITY ASSIGNMENT MATRIX ........................................................................................................ 2
RECORD OF AMENDMENTS .......................................................................................................................... 5




                                                                               1
Group #2                                                                                                                   Project HR Management
Basu, Dcruz, Dsouza, Naganathan                                                                                            Version 1.0, Nov 4, 2010
         BrickRed Consulting                                                                              INFO 621              Fall 2010


PURPOSE

This document has been prepared to outline responsibilities of those who will play a major role in
this project. The Responsibility Assignment Matrix details the Work Breakdown Structure and
assigns responsibility roles to each member according to the legend below.

R – Responsible         : Those who work on the task

A – Accountable         : Those with final approving authority on the work done by the responsible

C – Consulted           : Those who must be consulted before a decision is taken

I – Informed            : Those who must be informed that a decision has been taken



RESPONSIBILITY ASSIGNMENT MATRIX




                                                                                                                                                  Avinash Naganathan
                                                                              Lincoln Burrows




                                                                                                                                 Siddharth Basu
                                                                                                 Sharon Dsouza


                                                                                                                 Fennex Dcruz
                                                               James Fisher




 WBS
 #       Task Name

 1      Initiating
 1.1    Prepare Business Case                                                                   RA               R               R                R
 1.2    Determine Users and Key Stakeholders                                                    RA               R               R                R
 1.3    Assign Resources                                       I              I                 RA               R               R                R
 1.4    Develop Project Charter                                I              I                 RA               R               R                R
 1.5    Develop Preliminary Scope Statement
 1.5.1  Understand Current System                                             C                 RA               R               R                R
 1.5.2  Determine Product Requirements                                        C                 RA               R               R                R
 1.5.3  Decide Project deliverables                                           C                 RA               R               R                R
 1.5.4  Develop Initial Cost Estimate                         C               C                 RA               R               R                R
 1.5.5  Determine High Level Roles and Responsibilities
 1.5.6  Get required approvals to begin project               A               C                 RA               R               R                R
 1.6    Conduct Kick Off Meeting                              R               R                 RA               R               R                R
 2      Planning
 2.1    Develop project management plan                                       I                 RA               R               R                R
                                                 2
Group #2                                                                                        Project HR Management
Basu, Dcruz, Dsouza, Naganathan                                                                 Version 1.0, Nov 4, 2010
        BrickRed Consulting                                              INFO 621   Fall 2010

2.2     Final project scope                                 C   C   RA       R       R      R
2.2.1   Review existing systems capabilities                    C   RA       R       R      R
2.2.2   Identify processes which need not be changed            C   RA       R       R      R
2.2.3   Identify processes which should be changed              C   RA       R       R      R
2.3     Develop WBS                                         I   C   RA       R       R      R
2.4     Plan project schedule                               C   C   RA       R       R      R
2.5     Determine budget of project
        Estimate costs for each activity                    C   C   RA       R       R      R
        Determine budget, cost benefit analysis, NPV, ROI   C   C   RA       R       R      R
2.6     Collect Requirements                                        RA       R       R      R
2.7     Develop Quality Management Plan
        Determine Quality Metrics                           C   C   RA       R       R      R
        Determine Quality Checks                            C   C   RA       R       R      R
        Determine Process Improvement Actions               I   C   RA       R       R      R
2.8     Change Management Plan                              I   I   RA       R       R      R
2.9     Human Resources Plan                                I   I   RA       R       R      R
2.10    Develop communications management plan              I   C   RA       R       R      R
2.11    Discuss risks involved
        Perform qualitative analysis                        I   C   RA       R       R      R
        Perform quantitative analysis                       I   C   RA       R       R      R
        Identify risks and metrics                          C   C   RA       R       R      R
        Devise risk response and recovery plans             I   C   RA       R       R      R
3       Executing
3.1     Create project execution plan                       C   C   RA        R      R      R
3.2     Map business functions to the SAP processes             C   RA       RC      R     RC
        Configure each business function in SAP to
3.3     suit Ezira's business processes                         C   RA       RC      R     RC
        Customize SAP to incorporate the business
3.4     critical processes which cannot be changed              C   RA       R       R      R
3.5     Project reports, presentations, meetings, updates   I   C   RA       R       R      R
        Prepare seller list, document h/w, s/w package,
3.6     document contracts, acquire license                     C   RA        I      R     RC
3.7     Perform quality assurance activities                I   C   RA        R      R      R
3.7.1   Have users test each function                       I   C   RA        R      R      R
3.7.2   Fix any problems that arise                         I   C   RA        R      R      R
3.8     Backup existing data                                    C   RA       RC      R     RC
3.9     Migrate existing data and execute one final test        C   RA        R      R     RC
3.10    Move SAP into production                            I   C   RA       RC     RC     RC
4       Monitoring and Controlling
4.1     Test the system                                     I   C   RA       R       R      R
4.2     Verify scope, change requests                           C   RA       R       R      R
                                                     3
Group #2                                                            Project HR Management
Basu, Dcruz, Dsouza, Naganathan                                     Version 1.0, Nov 4, 2010
       BrickRed Consulting                                           INFO 621   Fall 2010

4.3     Formal acceptance plan                        C    C    RA       R       R      R
4.4     Budget and schedule updates                   I         RA       R       R      R
4.5     Quality control measures                      C    C    RA       R       R      R
4.6     Lessons learnt and improvements                         RA       R       R      R
4.7     Business process adjustments                  C    C    RA       R      RC      R
4.8     Risk updates                                  C    I    RA       R       R      R
4.9     Procurement documentation                          I    RA               R      R
4.10    Payment schedules                             C    I    RA       I       I      I
4.11    Employee performance evaluation                         RA       I       I      I
4.12    Develop performance reports                   C         RA       R       R      R
4.13    Review project based on these reports                   RA       R       R      R
4.14    Maintain documentation on complete project              RA       R       R      R
5       Closing
5.1     Final project report                          C    C    RA       R       R
5.2     Project presenation                           I    C    RA               R      R
5.3     Formal acceptance and closure                 C    C    RA       R       R      R
5.4     Determine lessons learnt                      C    C    RA       R       R      R
5.5     Evaluate team members                         C    C    RA       I       I      I
        Develop feedback reporting for
5.6     incorporating future improvements              C    C   RA       R       R      R
5.7     Obtain sign-off from users and stakeholders   RC   RC   RA       R       R      R




                                                  4
Group #2                                                        Project HR Management
Basu, Dcruz, Dsouza, Naganathan                                 Version 1.0, Nov 4, 2010
         BrickRed Consulting                                                  INFO 621    Fall 2010


RECORD OF AMENDMENTS

 Version          Date            Team Member                        Comments

   1.0       Nov 4, 2010       Siddharth Basu       Created document based on template.




                                                5
Group #2                                                                   Project HR Management
Basu, Dcruz, Dsouza, Naganathan                                            Version 1.0, Nov 4, 2010

				
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