WORKPLAN by ert554898

VIEWS: 58 PAGES: 26

									  FÉDÉRATION INTERNATIONALE DE GYMNASTIQUE




                                  FONDÉE EN 1881




                    WORKPLAN




                 4th Aerobic Gymnastics
              World Age Group Competitions

                           Rodez (FRA)
                        June 15 – 17, 2010




FIG Technical Committee
Organising Committee 2010 Aerobic Gymnastics World Championships in Rodez
(FRA)




                                                                   Page - 1 -
Table of Content
PART I : ADMINISTRATION
    1.     Foreword                                                        3
    2.     Organising Committee                                            3
    3.     Fédération Internationale de Gymnastique (FIG)                  4
PART II : COMPETITIONS
    1.     Provisional Programme                                            5
    2.     Participation and size of the Delegations                        8
    3.     Nominative Registrations                                        10
    4.     Venues and halls                                                12
    5.     Training format and programme                                   12
    6.     Competition format and programme                                13
    7.     Ceremonies                                                      14
    8.     FIG certified equipment                                         15
    9.     Judges’ Panels, Superior Jury and Jury of Appeal                15
    10.    Scoring                                                         16
    11.    Inquiries                                                       16
    12.    Meetings and instructions                                       16
    13.    Round table                                                     18
    14.    Anti-Doping controls                                            18
    15.    Summary of the remaining deadlines                              18
    16.    Financial provisions                                            18
PART III: OPERATIONS
    1.     Transportation                                                  18
    2.     Insurance                                                       19
    3.     Accreditations                                                  19
    4.     Information desk                                                21
    5.     Delegation boxes                                                21
    6.     Welcome function and Farewell banquet                           21
    7.     Accommodation                                                   22
    8.     Meals                                                           23
    9.     Medical Services                                                23
PART IV : MARKETING
    1.     Media                                                           24
    2.     Publicity                                                       25
    3.     Cameras and video recording                                     25
    4.     Hostess                                                         25
PART V : APPENDICES
    List of appendices




                                                              Page - 2 -
PART 1 - ADMINISTRATION



1.     FOREWORD
This Work Plan has been developed in accordance with the following FIG regulations and
rules:

     1. Statutes (edition 2009)
     2. Technical Regulations (edition 2010)
     3. General and AER Specific Judges Rules (edition 2009)
     4. AER Code of Points 2009-2012 as well as the Aerobic Gymnastics Newsletters
     5. FIG Advertising and Publicity Rules (edition 2009)
     6. Medical Organisation of the Official FIG Competitions (edition 2010)
     7. Anti-Doping Control Rules (edition 2010)
     8. FIG Accreditation Rules (edition 2007)
     9. FIG Media Rules (edition 2010)
     10. Rules for the World Age Group Competition in Aerobic Gymnastics
     11. Regulations for Awards Ceremonies (edition 2007)
     and subsequent decisions of the FIG EC and Aerobic Gymnastics TC

All participating Federations commit to respect the Statutes and all FIG Regulations, especially
with regards to the age and nationality of the gymnasts as well as the respective Regulations
concerning “Insurance’’ art. 12.10 of the Technical Regulations.


2.     ORGANISING COMMITTEE
2.1 - OC COORDINATES


Fédération Française de Gymnastique
7ter, Cour des Petites-Ecuries
75010 Paris
Contact :      Michael ALGER
Phone:         + 33.1.480 12 448
Fax:           + 33.1.477 01 607
E-mail:        michael.alger@ffgym.fr
Web-site:      http://www.ffgym.com


2.2 - OC OFFICALS


Championships Steering Committee:
President                                          Jacque Rey
Managing Director                                  Lydie Arola
President                                          Yves Estivals
Secretary General                                  Francis Salacruch
General Coordinator                                Jean Claude Jacquetin
Championships Director                             Thierry Gauvin
General Secretariat                                Dominique Muller
Information and Results Director                   Gérald Bidault
Accreditation Director                             Andrée Antoine
Ceremonies and Protocol Director                   Emilie Duclay
Financial Director                                 Pierre- Henri Bourlier




                                                                                  Page - 3 -
2.3 - OC OFFICICAL ADDRESS


Gym Club Ruthénois
Centre Sportif l’Amphithéâtre
Bd 122ème RI
12000 Rodez France
Phone / Fax : +33 5 65 68 91 75
Email : alain.boudes@wanadoo.fr
www.rodez.gym-club.fr


3.     FEDERATION INTERNATIONALE DE GYMNASTIQUE (FIG)


3.1 - FIG COORDINATES


FIG – Fédération Internationale de Gymnastique
Contact: Sylvie Martinet
Avenue de la Gare 12
Case Postale 630
CH - 1001 Lausanne
Tel :          +41 (0)21 321 55 10 / Direct : +41 (0)21 321 55 15
Fax :          +41 (0)21 321 55 19 / Direct: +41 (0)21 321 55 29
Email :        smartinet@fig-gymnastics.org
Website :      http://www.fig-gymnastics.com


3.2 - FIG OFFICIALS


FIG President                                Bruno Grandi
FIG Vice-President in charge of AER          Slava Corn
Vice President and President FIG Medical
Commission                                   Dr Michel Leglise
FIG EC Member and Jury of Appeal             Attila Orsel
FIG Honorary Member and Jury of Appeal       John Atkinson
FIG Secretary General                        André Gueisbuhler


3.3 - FIG AEROBIC GYMNASTICS TECHNICAL COMMITTEE


President                                    Mireille Ganzin
Vice President                               Tammy Yagi-Kitagawa
Vice President                               Wang Hong
Member                                       Svetlana Lukina
Member                                       Maria Mineva
Member                                       Sergio Garcia Alcazar
Member                                       Maria Fumea


3.4 - FIG STAFF


FIG Sports Department                         Sylvie Martinet
FIG Sports Department                         Alexandre Cola
FIG Press Operations Officer - Editor         Philippe Silacci
FIG Press Operations Officer - Editor         Meike Behrensen
Technology & Internet Operator                Genghis Gossin
FIG Official Photographer                     Volker Minkus


                                                                     Page - 4 -
3.5 - TELEVISION


FIG Television Operations Officer               Olivier Strebel
TV Coordinator                                  Jean-François Rossé
TV Editor / Cameraman                           Didier Humbert
TV Commentator                                  Mitch Fenner


3.6 - FPG SCORING AGE GROUP COMPETITIONS


 FPG                                             Jacques Devillaine
 FPG                                             Julien Nicollier
 FPG/FFG                                         Gérald Bidault
 FFG/FPG                                         Bruno Jacquetin



PART 2 – COMPETITIONS


1.     PROVISIONAL PROGRAMME




June 09
Wednesday
All day         Arrival of the FIG AER TC                             Airport Rodez/
                                                                      Toulouse
June 10
Thursday
09:00 – 18:00   FIG AER TC Meeting                                    AER TC room
June 11
Friday
09:00 – 18:00   FIG AER TC Meeting                                    Hotel Mercure
All day         Arrival FIG Staff                                     Airport Rodez/
                                                                      Toulouse
June 12
Saturday
09:00 – 18:00   FIG AER TC Meeting                                    Hotel Mercure
All day         Official arrival day of the Delegations for WAGC      Airport Rodez/
                and WCh &                                             Toulouse
                Accreditation                                         Amphithéâtre
June 13
Sunday
07:45 – 20:13   Training and Podium training for WAGC as per          AER TC room
                schedule                                              Amphithéâtre
07:50 – 20:00   Training for WCh as per schedule                      DOJO
10.00 – 11:00   Orientation Meeting for WAGC and WCh                  Auditorium Université
11:00 – 12:00   FIG AER TC Meeting                                    Amphithéâtre
14:00 – 18:00   Judges instruction for WAGC and WCh (Chairs and       Amphithéâtre
                Difficulty Judges)
June 14
Monday
07:42 – 20:00 Training and Podium Training for WCh as per             AER TC room
              schedule                                                Amphithéâtre
07:50 - 20:13 Training for WAGC as per schedule                       DOJO
09:00 – 10:00 FIG AER TC Meeting                                      Amphithéâtre
10:00 – 12:00 Judges instruction for WAGC and WCh, Execution,         Amphithéâtre
10:00 – 12:00 Judges instruction for WAGC AND WC (Chairs and          Amphithéâtre
                                                                                    Page - 5 -
                    Difficulty)
12:00 – 12:30       Instruction Scoring system France Promo Gym         Amphithéâtre
12:45 – 14:00       Rehearsal Opening Ceremony WAGC                     Amphithéâtre
15:00 – 17:00       Judges instruction for WAGC and WCh (Artistic)      Amphithéâtre
15:00 – 18:30       Judges instruction for WC (Chairs and Difficulty)   Amphithéâtre
June 15
Tuesday
07:50 – 20:00       Training for WCh as per schedule                    Dojo
08:30 – 09:30       FIG AER TC Meeting                                  AER TC room
09:30 – 10:30       Judges’ briefing and draw for Qualifications WAGC   Amphithéâtre
10:29 – 11:41       Warm-up WAGC IM2 and MP1                            Amphithéâtre
11:15 – 11:30       Presentation of Nations (8-counts) WAGC             Amphithéâtre
11:30 – 12:43       Qualifications WAGC IM2 and MP1 as per              Amphithéâtre
                    schedule                                            Amphithéâtre
13:00 – 14:00       Rehearsal Opening Ceremony WCh                      Amphithéâtre
13:29 – 17:45       Warm-up WAGC IW2, TR1 and GR1                       Amphithéâtre
14:40 – 18:48       Qualifications WAGC IW2, TR1 and GR1 as per
                    schedule                                            Amphithéâtre
17:30 – 21:40       Training and Optional podium training for WCh
June 16
Wednesday
06:40 – 20:00       Training for WCh as per schedule                    Dojo
07:00 – 11:00       Training and optional Podium training for WCh as    Amphithéâtre
                    per schedule
08:30   –   09:30   FIG AER TC Meeting                                  AER TC room
10:29   –   11:35   Warm-up WAGC IM1 and MP2                            Amphithéâtre
10:00   –   11:15   Judges’ briefing and draw for Qualifications WAGC   Amphithéâtre
11:20   –   11:30   Presentation of Nations (8-count)                   Amphithéâtre
11:30   –   12:35   Qualifications WAGC IM1 and MP2 as per              Amphithéâtre
                    schedule                                            Dojo
13:00 – 14:00       Rehearsal Opening Ceremony WCh                      Amphithéâtre
13:29 – 17:20       Warm-up WAGC IW1, TR2 and GR 2                      Amphithéâtre
14:30 – 18:21       Qualifications WAGC IW1, TR2 and GR 2 as per        Amphithéâtre
                    schedule                                            Amphithéâtre
17:20 – 21:20       Training and optional Podium training for WCh as    Amphithéâtre
                    per schedule
                    Latest arrival for 2 Chairs of Judges Panel &       Airport Rodez/
                    4 Difficulty Judges WC                              Toulouse
June 17
Thursday
06:40 – 20:00       Training for WCh as per schedule                    Dojo
07:00 – 10:20       Training and optional Podium training for WCh as    Amphithéâtre
                    per schedule                                        Amphithéâtre
08:00   –   09:00   FIG AER TC Meeting                                  AER TC room
09:59   –   11:37   Warm-up for Finals WAGC IM1 and MP2                 Amphithéâtre
09:00   –   10:30   Judges’ briefing and draw for all Finals WAGC       Amphithéâtre
10:45   –   11:00   Presentation of Nations (8-count)                   Amphithéâtre
10:46   –   12:37   Warm-up for Finals WAGC IM2 and MP1                 Amphithéâtre
11:00   –   11:45   Finals WAGC IM1 and MP2 as per schedule             Amphithéâtre
11:45   –   11:55   Award ceremony WAGC IM1 and MP2                     Amphithéâtre
12:00   –   12:45   Finals WAGC IM2 and MP1 as per schedule             Amphithéâtre
12:50   –   13:00   Award ceremony WAGC IM2 and MP1                     Amphithéâtre
13:44   –   15:22   Warm-up for Finals WAGC IW1 and TR2                 Amphithéâtre
14:30   –   14:45   Presentation of Nations (8-count)                   Amphithéâtre
14:31   –   16:27   Warm-up for Finals WAGC IW2 and TR1                 Amphithéâtre
14:45   –   15:30   Finals WAGC IW1 and TR2 as per schedule             Amphithéâtre
15:30   –   15:50   Award ceremony WAGC IW1 and TR2                     Amphithéâtre
15:50   –   16:35   Finals WAGC IW2 and TR1                             Amphithéâtre
15:59   –   17:37   Warm-up WAGC GR1 and GR 2                           Amphithéâtre
16:35   –   16:45   Award ceremony WAGC IW2 and TR1                     Amphithéâtre
17:00   –   17:45   Finals WAGC GR1 and GR 2                            Amphithéâtre

                                                                                   Page - 6 -
18:15 – 18-30   Award Ceremony WAGC GR1 and GR2
18:30 – 19:30   Closing Ceremony WAGC and Opening Ceremony            Amphithéâtre
                for WCh                                               Amphithéâtre
00:00 – 11:00   Special Course for the Chairs of Panel and            Amphithéâtre
                Difficulty Judges for WCh
                Optional Arrival of Delegations for WCh               Airport Rodez/
                                                                      Toulouse
20:00           Orientation Meeting with Heads of Delegation for      Amphithéâtre
                WCh
June 18
Friday
08:30 – 09:30   FIG AER TC Meeting                                    AER TC room
10:00           Swiss Timing Instruction for WCh                      Amphithéâtre
10:00 – 12:00   Special Course for all Chairs and Difficulty Judges   Amphithéâtre
                for WCh
13:45 – 14:00   Presentation of Nations (8-counts)                    Amphithéâtre
14:00 – 18:50   Qualifications WCh IW, TR and GR as per               Amphithéâtre
                schedule                                              Amphithéâtre
                Optional Departure Delegations WAGC
June 19
Saturday
08:30 – 09:30   FIG AER TC Meeting                                    AER TC room
10:00 – 10:15   Presentation of Nations (8-count)                     Amphithéâtre
10:15 – 13:43   Qualifications WCh IM and MP as per schedule          Amphithéâtre
13:50 – 14:00   Award ceremony for Team Competition                   Amphithéâtre
16:00 – 16:15   Presentation of Nations (8-count)                     Amphithéâtre
16:15 – 16:43   Finals WCh IW as per schedule                         Amphithéâtre
16:45 – 17:00   Award ceremony WCh IW                                 Amphithéâtre
17:00 – 17:30   Finals WCh TR as per schedule                         Amphithéâtre
17:45 – 18:00   Award ceremony WCh TR                                 Amphithéâtre
18:30 – 19:30   Athletes’ Meeting                                     Amphithéâtre
18:30 – 19:30   Continents’ Meeting                                   Amphithéâtre
18:00 – 18:20   Press conference with the medalists                   Amphithéâtre
June 20
Sunday
09:00 – 10:00   FIG AER TC Meeting                                    AER TC room
10:00           Round table                                           Auditorium Université
15:00 – 15:20   Presentation of Nations (8-count)                     Amphithéâtre
15:20 – 16:05   Finals WCh IM and MP as per schedule                  Amphithéâtre
16:05 – 16:15   Award ceremony WCh IM and MP                          Amphithéâtre
15:29 – 16:51   Warm-up for Finals WCh GR                             Amphithéâtre
16:40 – 17:08   Finals WCh GR as per schedule                         Amphithéâtre
17:15 – 17:30   Award Ceremony WCh Groups                             Amphithéâtre
17:30 – 18:15   Closing Ceremony                                      Amphithéâtre
17:30           Press conference with the medalists                   Amphithéâtre
20:30           Farewell Party for WCh and WAGC                       Salle des Fêtes
June 21
Monday
09:00 – 10:00   FIG AER TC Meeting – Judges Analyses                  Hotel Mercure
All day         Departure Delegations                                 Airport Rodez/
All day         Departure FIG Staff                                   Toulouse
June 22
Tuesday
All day         Departure FIG AER TC members                          Airport Rodez/
                                                                      Toulouse




                                                                                    Page - 7 -
2. PARTICIPATION AND SIZE OF THE DELEGATION

Gymnasts from FIG affiliated federations in good standing and with the correct age may
take part in these World Age Group Competitions.

The maximum size of each delegation as per FIG Technical Regulations, FIG World Age
Group Rules and FIG Rules for Accreditation is as follows:

a) Number of participants in the qualification
The maximum number for the Qualification is two per category and Federation in each
Age Group. (If not at least 4 federations participate in an Age Group and Category, the
respective event will be cancelled)
b) Number of participants in the finals
The participation in the finals depends on the number of starters in the qualifications as
follows:
If 12 and more per category and Age Group:                      8 Finalists
Between 8 - 11:                                                 6 Finalists only
If less than 8:                                                 4 Finalists only
c) Participation limits for competitors
See TR 2010 - SECTION 6 - SPECIAL REGULATIONS FOR AEROBIC GYMNASTICS / Reg. 3.2
RIGHT OF PARTICIPATION AND SIZE OF DELEGATIONS
See also the Age Group Rules that are included in the FIG AER Code of Points 2009-2012

The maximum size of each delegation as per FIG Technical Regulations and FIG Rules for
Accreditation is as follows: (Is considered as a unit an individual gymnast, a mixed pair, a trio or a
group):


 Function                                                                          Number
 Head of Delegation                                                                   1
 Team Manager                                    if 4 to 9 units                      1
                                                 if 10 and more units                 2
 Coach                                           if 1 unit                            1
                                                 If 2 to 10 units                     2
                                                 if 11 to 15 units                    3
                                                 if 16 to 20 units                    4
 *Additional Coach                               if 6 to 11 units                     1
                                                 if 12 and more units                 2
 Judge                                                                                2
 Doctor                                                                               1
 Physiotherapist                                                                      1
 *Additional Doctor or Physiotherapist           6 to 11 units                        1
                                                 if 12 and more units                 2
 * Chaperone per 10 competitors                                                       1
 Accompanying person (see 1.3) a)                                                     1
 Guest b)                                     if 6 to 11 units                        1
                                              if 12 and more units                    2
 Transferable    access   card   zones 1 coach                                        1
 Transferable    access   card   zone 3 coaches                               1 per warm-up hall
 Transferable    access   card   zones 1 medical staff                                1
 Transferable    access   card   zones 3 medical staff                        1 per warm-up hall
 Transferable    access   card   zone 3 team managers or head of                      1
 delegation

*Accreditation at the charge of the federation


a)    Accompanying persons
The members of the FIG Executive Committee, the FIG Technical Committees, the
Honorary Members, and the Presidents of the FIG affiliated federations are entitled to
                                                                                             Page - 8 -
one accompanying person at their discretion, e.g., to accommodate the presence and
accreditation of a spouse or a close family member. The accompanying person is only
entitled to accreditation if the person who has the right to invite attends the event, and
only for the period during which the “host” is present. This accreditation may not be
transferred during an event.
The members of the FIG Executive Committee (incl. TC Presidents) and the FIG Honorary
Members are entitled to a free accreditation, but the Organising Committee is entitled to
charge for the accreditations of accompanying persons of the FIG Technical Committees
Members and the Presidents of the FIG affiliated federations.
The prize of the accreditations at the charge of the Delegation is € 140 per person and is
to be paid to the Organizing Committee.


b)      Guest Cards
Each federation has the right to one or two Guest accreditations at their discretion, e.g.
for sponsors, important federation’s officials, etc. The Organising Committee is entitled to
charge the following costs for Guests accreditations:
•       “Guests” who have accommodation booked through the Organising Committee
have access to the delegation seats, transport system (T3) and are invited to the
Banquet. The price to be paid to the OC is € 140
•       “Guests” who do not book accommodation through the Organising Committee
have access only to the delegations seats (no transportation system or Banquet). The
price to be paid to the OC is € 140
•       Upon request of the member Federation, the “Guests” may be accredited as VIP
which includes access to VIP seating and the VIP lounge. The price for this upgrade, to be
paid to the OC, is € 140

The Presidents of FIG affiliated federations in the function of Head of Delegation will be
accredited as “Head of Delegation”. Their function will be described as “Head of
Delegation and President”. Presidents of FIG affiliated federations who are not in the
function of Head of Delegation will be accredited in the category “GT” Their function will
be described as e.g. “President XXX Gymnastics”. The OC may charge € 140 for this
“additional” accreditation


Accreditation at the charge of the Delegation:
•      NF Accompanying person                                               EUR   140
•      NF President Accompanying person                                     EUR   140
•      TC members Accompanying person                                       EUR   140
•      Guest                                                                EUR   140
•      VIP Guest                                                            EUR   140
•      NF President as Guest                                                EUR   140
•      Additional doctors or physiotherapist                                EUR   140
•      Lost accreditation                                                   EUR   140
•      Observers (except for next World Championships Observers)            EUR   140

The payment of these accreditations (at the charge of the Delegations) must be made to
the Organizing Committee by bank transfer to:

Name of the beneficiary:    GYM CLUB RUTHENOIS-COL – Chez Mr Francis Salacruch –
                            62 passage de la Grange – F-12000 Rodez
Account :                   64721155509
IBAN:                       FR76 1120 6000 1964 7211 5550 933
Bank :                      CREDIT AGRICOLE / C.R.C.A.M. NORD MIDI PYRENEES
SWIFT/BIC:                  AGRIFRPP812

Your Federation must cover all bank fees in connection with the bank transfers. Please
state the name of your federation, the contact person and the payment purpose on the
transfer. The payment must be made in EUROS only.

FIG Honorary Members who listed in the FIG Directory are entitled to receive a free
accreditation for these Age Group Competitions, provided that a request is sent in writing

                                                                                    Page - 9 -
to the Organizing Committee by May 31st, 2010 in order for the Organizing Committee
to book the relevant seats accordingly. The FIG Honorary Members only are entitled to
have one “Accompanying person”.


TRANSFERABLE ACCESS CARDS
According to the FIG Accreditation Rules, in order to access Zone 1 (Field of Play,
competition area) and Zone 3 (warm-up hall), all coaches, medical personnel, Team
Managers and Heads of Delegations will need to present – in conjunction with their
primary accreditation card – a Transferable Access Card (TAC).
All delegations will be allocated a number of Zone 1 TACs according to the number of
registered gymnasts and officials, respecting the FIG Accreditation Rules.
The TACs are only transferable within the Federation’s official delegation. Lost cards will
not be replaced.


CONTROL OF MEDICAL CERTIFICATES
According to article 4 of the FIG Rules for Accreditation, “persons accredited as medical
personnel are only eligible to be accredited as such if they are in possession of a
respective professional qualification. The FIG reserves the right to request proof of such
qualification at any time”.
In this respect, FIG requests that each medical personnel of each delegation
presents a copy of his/her medical certificate/diploma upon arrival at the
accreditation procedure in order to be accredited. FIG will collect and record these
certificates.
Please note that without this document, the accreditation of the medical
personnel will NOT be released.
FIG reminds as well that, according to article 1.16 of the FIG Rules for Accreditation, any
misuse of an accreditation (zone, time, transfer, etc.) leads to the withdrawal of the
accreditation and a fine of CHF 2’500.- for each case.


3.     NOMINATIVE REGISTRATIONS


3.1 - ON-LINE NOMINATIVE REGISTRATIONS
The nominative entries must be completed by entering the composition of the delegation
on-line (by using the National Gymnastics Federations’ intranet login and password) by
Wednesday 12 May 2010 by 12:00 (GMT time) at the very latest as follows:
http://www.fig-gymnastics.com. Missing or late nominative entries will be fined with
CHF1’000.-. Incomplete or incorrect on-line nominative registrations will be refused by
the FIG.

Please note that the order of filling in the nominative entry form will establish the place
of the performer against his/her country and the number in the draw. First will get the
number 1, second the number 2. No changes will be allowed.


3.2 - FIG LICENSES


All Age Group Gymnasts willing to take part in the AER World Age Group Competitions
must have valid personal license. All licenses are to only issued by the FIG Secretariat on
the basis of data received from National Federations.

The Licenses’ applications must be made one (1) month at the very latest prior to the
validity date required in order to be considered by the FIG. The on-line Nominative entry
will not be possible for gymnasts who have no license. All national Federations which still
did not apply for licenses are kindly requested to do it as soon as possible. No Licenses’
requests will be handled while on site and not exceptions will be made. Should the name
of athletes not to be found in the drop-down menu during the on-line nominative

                                                                                  Page - 10 -
registration, it will then mean that these athletes have not yet received a valid FIG
license and they will not be allowed to compete.

During competitions FIG Licenses are to be basic proof for issuing accreditations. They
will be checked at the accreditation.


3.3 – MUSIC PROCEDURE

In order to simplify the management of the music and to limit the technical problems of
wiring for sound during the various competitions, the LOC wish to reduce the variety of
the various musical supports (cassette, CD,) to use only the numerical support.
Thank you in advance! Each music will be classified and indexed in a file on the
computers of wiring for sound by respecting the flow chart of the competition in order to
be able to use them quickly and effectively.

Also, all the music used during the Age Group Competitions will be transmitted to the
LOC at the latest on 19th May 2010 by return with this email:

AGE GROUP 1 :                 music.ag1.rodez@gmail.com
AGE GROUP2:                   music.ag2.rodez@gmail.com
WORLD CHAMPIONSHIPS:          music.wc.rodez@gmail.com

Or by transferring with downloadable program to the URL following:

AGE GROUP 1 :                 http://www.webfpg.com/rodez2010/music.ag1.rodez.exe
AGE GROUP2 :                  http://www.webfpg.com/rodez2010/music.ag2.rodez.exe
WORLD CHAMPIONSHIP :          http://www.webfpg.com/rodez2010/music.wc.rodez.exe

The OC wish to receive your music with format MP3 * (format compatible with the
transport, mall < 10 Mo).
Each mail will have to contain following information: Category / Nation / (IM or IW or MP
or TR or GR and the number and NAME + First name) and each file MP3 joint with the
mail will have imperatively to bear the name of the gymnast concerned. (Example:
AG1_IW_GBR1_HEATHROW_Gladys.mp3)


       Keep in your possession a specimen of your CD for the passage in
       training room and in the event of technical problem in room of
       competition.



3.4 - JUDGE’S BREVETS


Only judges with the appropriate and valid category of brevet for their function for this
XII Cycle (2009-2012) will appear in the drop-down menu. According to the FIG General
and AER Specific Judges Rules, the eligibility of judges is as follows:

Chair of Judges’ Panel:   category   I
Difficulty Judges:        category   I or II
Execution Judges:         category   I, II, III or IV
Artistic Judges:          category   I, II, III or IV

Should Federations not find the name of their judges in the drop-down menu during the
on-line nominative registration, it will then mean that these judges do not currently hold
a valid category of brevet for their function for this XII Cycle (2009-2012) and will not be
authorized to judge in Rodez 2010.




                                                                                   Page - 11 -
3.5 - CHANGE OF START LIST


If gymnasts get injured or ill before the arrival at the place of the competition (between
the Nominative Registration and the accreditation), the injured or sick gymnasts can be
replaced by another gymnast and accredited upon arrival. The FIG and the OC must be
informed immediately (Appendix 1).

In the case of injuries or illness between the time of accreditation and until 24 hours
prior to the beginning of the respective Qualifications, the federation is allowed to change
accreditations. The gymnast injured or ill must return his/her accreditation and another
gymnast can be accredited. The FIG and the OC must be informed immediately
(Appendix 1). After 24 hours prior to the beginning of the respective Qualification, no
accreditations can be changed.

60 min prior to the beginning of each phase of the competition (with medical certificate
verified by the official FIG or the OC medical doctor), a gymnast can be substituted. The
substitute shall take exactly the same place as the replaced gymnast. The FIG and the
OC must be informed immediately (Appendix 1).


4.     VENUE

Centre Sportif l’Amphithéâtre
Bd 122ème RI
12000 Rodez France
Phone / Fax : +33 5 65 68 91 75
Phone +49.711 28077783


4.1 - TRAINING AND WARM-UP HALLS


The training halls are located in the Dojo which is 2 minutes walking from the
Amphithéâtre.


5.     TRAINING FORMAT AND PROGRAMME


5.1 - EARLY TRAINING OPPORTUNITIES


Delegations arriving earlier than the Official arrival date are requested to contact the OC
in order to receive information on early training opportunities if needed. All costs related
to these early trainings opportunities will have to be covered by the Federation
concerned.


5.2 - OFFICIAL TRAINING SCHEDULES


The Official training schedules for the event will be posted onto the FIG website to be
downloaded The Official training schedules have been structured in groups and
subdivisions as follows:

        • June 14th:          training in the Dojo
        • June 15th - 17th:   training and warm-up according to groups and competing
                              categories (see the programme above)

Delegations must respect the designated training times and the allocated training halls.

Changes to the official scheduled training hours will not be accepted and delegations
must respect the designated training times and the allocated areas.

                                                                                   Page - 12 -
Access to the competition hall and to the training locations will be given only to the
members of the delegation wearing their accreditation and only during their respective
training times.

The judges have no access to the training and warm-up halls.


5.3 - PODIUM TRAINING

The podium trainings will be held on June 13 from 10:00 to 20:13


6.     COMPETITION FORMAT AND PROGRAMME


6.1 – COMPETITON FORMAT


The Competitions will be held in accordance with the 2010 FIG Technical Regulations
including Section 6 for Aerobic Gymnastic, Reg. 3., the Aerobic’s Code of Points (2009
edition) including Newsletter #22, #23 and #24 (2009 and 2010), the Rules for the
World Age Group Competition in Aerobic Gymnastics and other technical directives of the
FIG.


6.2 – QUALIFICATIONS


Based on the Definitive registration entries and in accordance with the FIG Technical
Regulations, the gymnasts’ drawing of lots was conducted on March 24th in Rodez in the
presence of the FIG TC President Mireille Ganzin, the President of the Local Organising
Committee Yves Estivals, the General Coordinator Jean-Claude Jacquetin and the FIG
staff. As per the FIG rules, Registrations received in the FIG Office after the drawing of
lots have not be taken into consideration.
Based on the drawing of lots the starting order in the different categories have been
established (see Appendix 5). The starting order per competitor will be according to the
nominative registrations made by the member Federations, where the gymnasts are
written down from 1 to 2.

If a competitor after the drawing of lots does not have a recovery time of 10 minutes at
the minimum, see TR section 1, article 4.4

This starting order will be confirmed after the arrival of the nominative registered
gymnasts in Rodez.

At the completion of the Qualification, a list of qualified gymnasts (IM / IW / MP / TR /
GR) for the Finals will be published and distributed to the Federations and entities
concerned in their respective boxes.

6.3 – FINALS


The best eight Individual Men, Individual Women, Mixed Pairs, Trios and Groups from the
Qualifications will be selected to participate in the finals with a maximum of two units per
Federation.

The winners of the finals in each category are declared Champions of the World Age
Group Competitions.

The drawing of lots for the starting order for the Finals has been done in Rodez, on March
24th, 2010.



                                                                                   Page - 13 -
6.4 - COMPETITON SCHEDULES


The detailed time schedules for the competitions will be posted onto the FIG website to
be downloaded. All timings are subject to slight alterations, however any major change
will be announced to the participating Delegations. Gymnasts should be prepared to
compete later as well as earlier than described in these schedules.


7.     CEREMONIES


7.1 - PRESENTATION OF NATIONS (8 COUNTS)


The 8-count will take place before the first session of each day of competition.
For the 8-counts, all competitors must wear their National track suit.
A rehearsal will take place on Monday 14 June at5 12:45 in the competition venue.


7.1 – OPENING CEREMONY


The Opening Ceremony will take place on 15 Tuesday in the competition venue, on the
podium.

All delegation members are invited to be present at the Opening Ceremony.

The competitors will be presented by Federation during 16 counts (two counts of eight).
The delegations will have to nominate a flag bearer.
At the Opening Ceremony all competitors must wear their National track suit.

Further detailed information concerning this ceremony will be given during the
Orientation Meeting.


7.2 – AWARD CEREMONY


The awards ceremonies will be held as per schedule and carried out in accordance with
the FIG Regulations for Award Ceremonies. On the podium, awards will only be presented
to the medal winners. Diplomas for positions 4 through 8 will be presented to the
relevant winners.

A gymnast or a team who is absent with unjustified reason will be disqualified.

The competitors requested to attend the awards ceremonies are:

• Individual Men, Individual Women, Mixed Pairs, Trios, Groups: ranked 1st to 3rd

Please ensure that your Federation’s medalists are in time for the line-up prior to the
ceremonies.

The athletes must wear the correct competition attire for the Award Ceremony.


7.3 - CLOSING CEREMONY


The Closing Ceremony will be part of the final session on 17 June at 18:30 in the
competition venue.

Further detailed information concerning this ceremony will be given during the
Orientation Meeting.


8.     FIG CERTIFIED EQUIPEMENT
                                                                                    Page - 14 -
The FIG Certified manufacturer suppliers for these World Age Groups Competitions will be
Gymnova. The colour of the floor will be “wood”.
There will be 1 floor in the competition hall and 3 floors in the warm-up area. There will
be 2 floors in the Dojo for training.


9.     JUDGES’ PANELS, SUPERIOR JURY AND JURY OF APPEAL


9.1 - CHAIRS OF JUDGES’PANELS


The Chairs of Judges’ Panels and the Difficulty Judges will be drawn on site from the
National Federations with Category 1 and 2 Judges.


9.3 - E- AND A- JUDGES


All E- (4) and A- Judges (4) together with the 1 line and 1 time Judge for the respective
Qualification will be drawn the day of each competition.

In the draw of judges for the finals, if possible, only E- and A- Judges whose federations
are not represented in the final or have no a No 1 reserve competitor, will participate.
The drawing of lots will take part the day of each final.
For all draws, priority will be given to the highest ranked judges present at the
competition.


9.4 – SUPERIOR JURY


The Superior Jury will consist of the Technical President Ms Mireille Ganzin as President of
the Superior Jury and all AER TC members as follows:

President:                               Ms Mireille Ganzin
Assistant:                               Mr Hong Wang
Supervisor for Artistic scores           Ms Tammy Yagi-Kitagawa
                                         Mr Sergio Garcia Alcazar
Supervisor for Execution scores          Ms Maria Mineva
Supervisor for Difficulty scores         Ms Maria Fumea
                                         Ms Svetlana Lukina


9.5 – JURY OF APPEAL


The Jury of Appeal will consist of two members of the Executive Committee (one acting
as President) and a third person to be designated in accordance with the matter of the
appeal. In case of a judge’s appeal, a person not involved in the decision of the Superior
Jury and in the judging process of the apparatus concerned will be nominated.

President                                Ms Slava Corn, FIG Vice-President
Member                                   Mr Atilla Orsel, FIG EC Member
Member                                   Mr John Atkinson, FIG Honorary Vice-President


All appeals must be made in writing and submitted to the FIG Office.




                                                                                   Page - 15 -
10.     SCORING


France Promo Gym will provide the official scoring equipment for these World Age Group
Competitions. The France Promo Gym equipment will be used for the data management
of the start lists, scores and results. The list of competitors and judges will be distributed
before each competition. The results will be distributed in accordance with the Technical
Regulations.


11.     INQUIRY


Inquiries for the difficulty scores will be allowed, provided that they are made verbally
immediately after the publication of the score or at the very latest before the end of the
routine/pass of the following IM / IW / MP / Trio or Group. Late verbal inquiries will be
rejected
Only the accredited coaches in the competition area and next to the competition will be
entitled to submit an inquiry.
The person designated to receive the verbal inquiry will have to note the time of
receiving it and this will start the procedure.
A federation will not be allowed to complain against a IM / IW / MP / Trio or Group from
another federation. Inquiries for all other marks (Execution or Artistic) are not allowed.
The inquiry will have to be confirmed as soon as possible in   writing (see Appendix 2), but
within 4 minutes at the latest after the verbal inquiry and    will require an agreement of
payment of USD 300.-- for the first complaint; USD 500.--      for the second complaint and
USD 1'000.-- for the third complaint. Should the inquiry        not be confirmed in writing
within 4 minutes, the procedure will become obsolete.
Should the inquiry prove correct and be accepted, this sum will be reimbursed.
Otherwise, the sum will be transferred to the FIG Foundation.
Every inquiry must be examined by the Superior Jury and a final decision (which may not
be appealed) must be taken at the very latest:
- at the end of the division for the qualifying competitions
- before the score of the following participants is shown for the finals.
You can find enclosed the Inquiry Sheet.
See also §8.4 in the FIG Technical Regulations (Section 1)


12.     MEETING AND INSTRUCTIONS


12.1 – ORIENTATION MEETING


The Orientation Meeting will take place June 13th at 10:00 hours in the Auditorium of the
University. The exact place will be confirmed at the accreditation. Delegations have to
attend this meeting with a maximum of 3 accredited members per delegation (one Head
of Delegation, one member for the Age Group competition and one member for the World
Championships). Please note that judges may not represent their Federation at
the Orientation Meeting. Important information concerning the detailed organisation of
the World Age Group Competitions and World Championships will be given by the FIG
Aerobic Gymnastics Technical Committee and the Organising Committee. The Meeting
will be held in English only.
Participation is compulsory (see Technical Regulations, Section 1, Reg. 5.14). Unjustified
failure to attend will result in a sanction against the Federation of CHF 1000.- to be paid
to the FIG.




                                                                                    Page - 16 -
12.2 - JUDGES’ MEETING, DRAWS AND INSTRUCTIONS


Each judge is required to be present at the Judges’ meeting on June 14th, 2010 and at
the respective Judges’ instructions and meetings. Judges who do not participate in the
judges’ meetings/instructions will not be authorized to judge, will receive warnings and
possibly other sanctions as well.
The Judges’ meetings and instructions will be held in English only and they will take place
in the Judges’ room located in the Amphithéâtre as follows:
          th
June 13                Sunday
14:00 - 18:00          Judges’ instruction for all Chairs and Difficulty Judges for WAGC
        th
June 14                Monday
10:00 - 12:00          Judges’ instruction for Execution, WAGC and WCh
15:00 - 17:00          Judges’ instruction for Artistic, WAGC and WCh
15:00 – 18:30          Judges instruction for WC (Chairs and Difficulty
        th
June 15                Tuesday
10:00 – 11:30          Judges' briefing for Qualification competitions WAGC
        th
June 16                Wednesday
10:00 – 11:15          Judges' briefing for Qualification competitions WAGC
        th
June 17                Thursday
09:00 – 11:00          Special Course for all Chairs and Difficulty Judges for WCh
09:00 – 10:30          Judges' briefing for Finals competitions WAGC

The draws of the different Judges’ Panels will take place as follows:
          th
June 15                Tuesday
10:00 – 11:30          Draw of judges for Qualifications WAGC (AG1: MP / TR / GR & AG2 IM / IW)
        th
June 16                Wednesday
10:00 – 11:15          Draw of judges for Qualifications WAGC (AG1: IM / IW* & AG2 MP / TR / GR)
        th
June 17                Thursday
09:00 – 10:30          Draw of judges for all Finals WAGC


12.3 - TC VIDEO ANALYSIS


A continues evaluation will be carried out by the Superior Juries (Technical Committee).
This will be done by observation and scoring by the responsible members of the SJ for
each discipline during the competitions and by analysis from videos after the
competitions by the Technical Committee.


12.4 – FRANCE PROMO GYM INSTRUCTION
The France Promo Gym instruction will be held on the Competition Venue as follows:

      •   June 14th: 12:00 – 12:30


12.5 - ATHLETES’ MEETING


The FIG and its Athletes’ Representative for Aerobic, Ana Macanita, would like to invite
athletes from all participating Federations to a meeting during these World
Championships.

The Athletes’ meeting will take place in the Amphithéâtre on June 18th, 2010 from 18:30
to 19.30. The exact place will be confirmed during the Orientation Meeting.

Each Federation is invited to send up to 2 athletes to this meeting.



13.       ROUND TABLE
                                                                                              Page - 17 -
For your information a round table will take place at Sunday June 20th at 10:00 in the in
the Auditorium of the University.
The Round Table will be directed by the FIG TC President Mireille Ganzin and the FIG
AER-TC. The meeting will be attended by the FIG President Prof Bruno Grandi,
accompanied by the Vice President Ms Slava Corn and the Secretary General Mr André
Gueisbuhler.
The round table is open for 2 representatives per federation.


14.     ANTI DOPING CONTROL


Under the supervision of the FIG, doping controls will be organized by the Organizing
Committee during these World Championships in accordance with the valid FIG-WADA
Doping Control Regulations. The doping controls may take place at any time during the
training, warm-up or competition times.


15.     SUMMARY OF REMAINING DEADLINES


 On-line Registrations                                         Closing Date
 Nominative Registration                                       19th May
 Music Registration                                            19th May
 Publicity Form (not compulsory)                               19th May
 Request for Free Accreditation for FIG Honorary               31st May
 Members and former World Champions


16.     FINANCIAL PROVISIONS


Federations which have not fulfilled their financial obligations towards the FIG (e.g.
annual membership fees, unpaid invoices or non-refundable entry fee, etc.) and the
Organizing Committee will not be allowed to participate in these World Age Group
Competitions.




PART 3


1.      TRANSPORTATION


1.1 – VISA


Please verify immediately with your travel agent or the French Embassy or Consulate in
your country if a visa is required for your travel to France. If you still do not address your
request to the Organizing Committee please do it immediately.
The request must include the function, full name, gender, date of birth, citizenship and
passport number, passport expiry date, and the arrival and departure dates of the
Delegation Member. You should also send to the Organizing Committee passport copy of
each member of your delegation.


1.2 – INTERNATIONAL TRANSPORTATION
The travel to Rodez will be at each delegation’s own expenses. The FIG and the OC
strongly recommend that each Federation take a cancellation insurance for their
transportation.


1.3 – LOCAL TRANSPORTATION

                                                                                    Page - 18 -
Accredited team delegations who will stay at one of the official hotels, who have booked
their accommodation through the Organizing Committee and who have filled in their
travel schedule form (arrivals and departures) by, 30th April 2010 will be provided with
local transport from the following official international airports:

Rodez International Airport (FRA) (free of charge)
Toulouse International Airport (FRA) (Euro 50.- per person)

or from Rodez Train station or Bus Station (free of charge)

A shuttle service will be available for the local transport of all accredited persons who
booked their accommodation through the Organizing Committee from the official hotels
to the Centre Sportif l’Amphithéâtre (i.e. training, warm-up, competitions venues) and to
any other official activities and back as needed.

Federations who do not book their accommodation through the Organizing Committee
will not be entitled to use the transportation system and will be responsible to be in time.

A pick-up for the delegations coming from Toulouse International Airport to Rodez City
will also be arranged by the OC for 50 Euros by person (round trip) on these 4 days :
- Official arrival WAGC & WCh on Saturday 12th June and Optional arrival WC on
Thursday 17th June
- Optional departure WAGC on Friday 18th June and Official departure WAGC & WC on
Monday 21st June


2.     INSURANCE


The Host Federation, the Organizing Committee and the FIG will not be held responsible
for any liabilities in case of accidents, illness, repatriation and the like. The FIG Technical
Regulations (Section 1, article 12.10) foresee that all participating Federations are
responsible for making their own arrangements to have the necessary valid insurance
coverage against illness, accidents and for repatriation for all the members of their
Delegation. The OC will verify the insurance upon arrival of the delegation members (e.g.
cover note or photocopy of the valid policy). Delegation members with insufficient
insurance cover must inform the OC in writing in advance. The OC will subsequently offer
insurance at the Federations own charge as follows:
Repatriation: Euro 2.- per person and per day.
Illness:          Euro 3.- per person and per day.


3.     ACCREDITATION


3.1 - PROCEDURE


The Accreditation Center will be in the Amphithéâtre.

Accreditations will be distributed at the Accreditation Centre upon arrival of the
Delegations. The FIG Accreditation Rules will be strictly applied, notably as far as the
number of accreditations per federations is concerned. No further accreditations may be
issued (for changes after the on-line nominative registration, please see the “Request for
Accreditation Changes” form - Appendix 7). Any additional person is considered as a
spectator and must buy entry tickets. Accreditations will not be delivered unless all
financial and insurance obligations have been met.



3.2 - CONTROL AND DISTRIBUTION OF THE REQUIRED DOCUMENTS AND
      MATERIAL

                                                                                     Page - 19 -
Competitors will be requested to present to the OC their valid passport upon
accreditation for proof of identity and control of Nationality. The competitors will
furthermore be requested to present to the OC their FIG License (in addition to their valid
passport) for further age control as well as for anti-doping purposes. Copies of the
delegation member’s valid passport will be made by the OC.

In order to simplify the management of the accreditation, photo of each member of the
delegation has to be sent to the OC. See below 3.5

At accreditation, the Heads of Delegation must:
       • make any necessary payments (insurance, accommodation, etc.)
       • check the correct names of their complete Delegation
       • verify the accommodation and meal requirements
       • verify the return flight schedules
       • hand in the Difficulty Sheets (Appendix 4)
       • hand in the national anthem of their Federation (Appendix 5)
       • hand in their national flag, dimension 150cm X 100cm (Appendix 5)
       • hand in the medical certificate/diploma if medical staff

The definitive Work Plan, starting order, and schedules will be given to the Head of
Delegations upon accreditation.


3.3 – ACCREDITATION PRINCIPLES


The accreditation identifies individuals in good standing from FIG affiliated federations
participating in the event. It indicates and defines their right to access to the different
zones.

The Field of Play, and other access zones, will be accessible only to accredited individuals
according to the valid FIG Accreditation Rules.

All participants and officials are required to wear their accreditation cards at all times.
The accreditation is personal, non transferable and compulsory to have access to the
training, war-up and competition halls, the different functions and the official transport
system of the Organizing Committee. The accreditation card is also necessary to pass the
security controls. If lost, a new accreditation card can be purchased for EUR 140. The
access in the warm-up hall is strictly limited to the gymnasts participating in the specific
competition and according to the warm-up schedule, with their coaches and medical staff
with transferable access card.

   “All types of misuse of an accreditation (e.g. zone, time, transfer, etc.), lead to the
   withdrawal of the accreditation and a fine of CHF 2500.- for each case. Obtaining an
   accreditation incorrectly (e.g. accrediting gymnasts as officials, accrediting persons
   under a false function, obtaining more accreditations than foreseen in the Technical
   Regulations ore these rules, etc.) will lead to the same sanctions, but the FIG
   reserves the right for heavier sanctions, such as disqualification and/or taking the
   case to the Disciplinary Commission”.


3.4 – OBSERVERS


An accreditation as observer is possible for delegations representing organisers of future
multi-sport games & World and Continental Championships, provided the respective
event was assigned or a candidature (including bidding contract) was duly received. The
FIG and the Organising Committee shall organise a guided tour through the various
departments. All observers’ accreditations must be approved by the FIG Secretary
General. Observers of the next World Championships will be accredited free of charge,
including 2 VIP accreditations, up to a maximum of 6 persons, representing, e.g. the
following key functions: President, Secretary General, Technical Director, Media Director,
responsible for accommodation and transport. The Organising Committee is entitled to
charge EUR 140 for additional members of observer delegations. For all other observers
                                                                                 Page - 20 -
the Organising Committee is entitled to charge EUR 140. For observers, VIP upgrades
may be obtained at the same conditions as Guests.

3.5 – PASSPORT PHOTO


The Delegations must forward to the Organising Committee one passport photo of each
member of the delegations (Head of Delegation, team Manager, Judges, Coach,
Gymnasts, Doctor, Physiotherapist, Additional Doctor or Physiotherapist, Guest etc).
These photos have to be sent on 19th May 2010 at the very latest to the OC to the
following e-mail address only:

photos.rodez@gmail.com

Each photo will have to contain following information:

AG1 / AG2 / + Nation + Function + NAME + First name)

Identity Colour photo in format JPEG – 45mm x 35mm

        If a photo has to be taken in Rodez because none has been sent within
        the deadline or sent in the unofficial requested format, there will be a
        charge of Euro 8 for each photo taken on site.


3.6 - DELEGATION SEATING


The OC will reserve a number of seats for the seating of the accredited delegation
members in the venue. These seats will be available on a first come, first served basis.
Delegates will be requested not to sit in any other spectator seats within the arena unless
permitted to do so by a representative of the OC.


4.     INFORMATION DESKS


Information desk will be set up at the main entrance of the Amphithéâtre.


5.     DELEGATION BOXES


Delegation mail boxes will be set up in the venue, at the main entrance. All information
regarding competition, warm-up, training, notification of meetings, transport, functions,
results, start lists, as well as FIG and OC correspondences will be distributed via the
delegation mailboxes.
A special “Mail Box” authority card will be issued to each Head of Delegation. This card
must be shown by the Head of Delegations or their designated representative when
collecting all information and results from their Delegation mail box. The Delegation
member designated to collect the information from the Delegation mail box will be
required to sign for information collected.


6.     FAREWELL BANQUET


The OC will host a Farewell Banquet for all Delegation members (provided their
accommodation was booked through the OC*) at the conclusion of the World
Championships on 20th June. This function will be held at the Restaurant in the “Salle des
Fêtes” at 20:30. A buffet meal will be served. The official results as well as the
Federation’s relevant diplomas will be distributed during this banquet. The dress code for
this evening will be casual. Music will be provided throughout the evening. The transport
service for this function will be advised via the Delegation mail boxes.


                                                                                  Page - 21 -
*      For those who have not booked their accommodation through the OC, tickets can
be purchased at the OC office. The price is 25 EUR per person.


8.     ACCOMMODATION


Inquiries concerning accommodation (including early arrivals and late departures) must
be addressed directly to the OC as they will be responsible for handling all corresponding
issues.

The FIG official Hotel is:
Hotel Mercure Cathedrale
1, avenue Victor Hugo
F – 12000 Rodez
Phone: + 33 (0)5 65 68 55 19
E-Mail: h7013@accor.com
Website: http://www.mercure.com/fr/hotel-7013-mercure-rodez-cathedrale/index.shtml


8.1 – HOTEL PAYMENT


The final payment to the OC of the remaining 50% for all accommodation had to be
made by 30th April. This final payment is non-refundable. Those who still did not pay the
final payment are requested to do it by return bank transfer to:

Name of the beneficiary:     GYM CLUB RUTHENOIS-COL – Chez Mr Francis Salacruch –
                             62 passage de la Grange – F-12000 Rodez
Account :                    64721155509
IBAN:                        FR76 1120 6000 1964 7211 5550 933
Bank :                       CREDIT AGRICOLE / C.R.C.A.M. NORD MIDI PYRENEES

Your federation must cover all bank fees in connection with the bank transfers. Please
state the name of your federation, the contact person and the payment purpose on the
transfer.

All extra hotel costs will have to be borne by the respective Federation (such as mini-bar,
parking, paid TV movies, telephone calls, etc.). Any damages made to the hotel facilities
will be the exclusive responsibility of the Delegation concerned.


8.2 - CHECK-IN PROCEDURES


Each official hotel will have received a rooming list from those delegations who have
submitted the necessary forms. The room keys and hotel information will be distributed
to the delegation upon their hotel check-in. Credit cards imprints may be made to cover
all incidental costs during the individuals’ stay. Room keys will not be issued until all the
requirements of accreditation have been fulfilled.


8.3 - CHECK-OUT PROCEDURES


In principle, a copy of the individual account of each delegation member will be available
the day before departure. After confirmation, the balance due will have to be paid in full
upon check-out. Delegations will be responsible for all costs incurred.
The check-out times of the respective hotels must be strictly respected.




9.     MEALS

                                                                                    Page - 22 -
Based on the reservations and payment made by each Federation, the different meals
arrangements will be as follows:


9.1 – BREAKFAST


Breakfast will be included in the price of each of the hotels.


9.2 – LUNCH AND DINNER


For those who have booked their meals through the OC, lunch and dinner will be served
at the “Salle des Fêtes” as follows:
Lunch: 11:00 – 14:30
Diner: 18:30 – 22:00


10     MEDICAL


The OC is responsible for providing medical coverage and first-aid for injuries sustained
in the competition hall, warm-up hall and training halls. Medical Centres with a team of
doctors, nurses and physiotherapists will be available for all accredited persons during
the competition, warm-up and training periods and will be open every day from half an
hour before until half an hour after all activities. These centres will be equipped as
follows: ice, treatment plinths (couches), emergency paramedic equipment, medical
supplies and medicines.

The certified Delegation medical team, responsible for the corresponding Federation, may
provide the necessary medical care for their Delegation members under the provisions of
their own licensing and liability coverage. The OC will not provide team medical staff with
medical credentials, hospital privileges, and/or liability coverage. Rooms to be used by
the Delegation's own physiotherapist are available in booth at the venue; it will be
necessary to notify the Organizing Committee beforehand.

In the case of emergency or medical treatment being required in the official hospital, or
medical treatment for a Delegation without medical staff, the OC medical team will assist
with the requests from the delegations.

Please refer to Appendix 6 for the Gymnast’s Injury Report Form.


PART 4




1.     MEDIA


1.1 - Professional Medias
Each journalist, photographer, technician from any media must register of the FIG
website at http://www.fedintgym.com/mediamanager/ . Only media representatives
holding a professional press card will be recognized. The FIG decisions are definitive and
cannot be appealed.
On site, they must clearly wear their press credential (E – HB - RT yellow colour code),
delivered by the LOC.
1.2 - MEDIAS REPRESENTATIVES OF THE NATIONAL GYMNASTICS
      FEDERATIONS
                                                                                  Page - 23 -
For Medias representatives of the FIG affiliated Federations, the FIG grants one ES-F
and one EP-P credential, on request of the Federation only on the FIG website at
http://www.fedintgym.com/mediamanager/ , attesting in good faith and in writing to
the identity and the position of the Media delegates.
1.3 - BIOGRAPHIES
The national Federations are responsible for the creation and update of the biographies of
their gymnasts. On their arrival on site, all gymnasts will be requested to checked their
biographies.
1.4 - FOP (Field of Play)
Interviews and mobile phones are strictly forbidden on the FOP.
1.5 - MIXED ZONE
THE MIXED ZONE WILL USUALLY BE LOCATED ON THE EXIT OF THE FOP, ON THE PATH
TO THE LOCKER ROOMS. DURING COMPETITIONS, AS WELL AS PODIUM TRAININGS
AND QUALIFICATIONS, ATHLETES MUST EXIT THROUGH THE MIXED ZONE. AS THEY
ENTER THE MIXED ZONE, JOURNALISTS WILL COLLECT FLASH QUOTES.
There is no obligation for an athlete to stop in the Mixed Zone, but co-operation with the
press is most appreciated.
1.6 - TRAINING HALLS
The media is welcome but kindly requested to remain in the designated area.
1.7 - WARMING UP HALLS
This is a No Go Zone area. No access for media at all.
1.8 - PRESS CONFERENCES
Only since a press conference is planed, the participation for gymnasts is compulsory
according to TR 2006 – 2007, Reg. 4.11.14.
The cancellation of a Press Conference is the responsibility of the FIG Media
Operations Officer.
In the case of a gymnast selected for a doping control, he or she must, prior the
control, attend the award ceremony and the press conference.
1.9 - NO GO ZONE
The purpose of this policy is to ensure that photographers and cameramen respect a
certain area in the FOP where they cannot enter. The limits of the area known as the “No
Go Zone” will be clearly marked on the floor. Further No Go Zones will be decided by FIG,
depending on the venue.
1.10 - AWARD CEREMONY
After the national anthem, Gymnasts are requested to face all directions, together, to
wave to the spectators and to allow the photographers to take pictures of all medallists.
1.11 - KISS & CRY CORNER (RG – TRA – AER – ACRO)
Gymnasts are kindly requested to reach the corner as quick as possible. Coaches and
choreographers are invited NOT TO STOP the gymnasts before they are seated in the
K&C.
1.12 - GIFTS, LEAFLETS, PROMOTIONAL MATERIAL
Any kind of distribution of the above mentioned items to Gymnasts, FIG Officials, Media,
without written approval by FIG, is strictly forbidden.




1.13 - PUBLICITY


Publicity on attire and equipment must be strictly respected.

                                                                                 Page - 24 -
2.      CONFERENCE


2.1 – OPENING PRESS CONFERENCE


An local Press Conference will be held on 15th of June at 13:00 hours in the
Amphithéâtre.


3.      PUBLICITY


        Please be aware of the new FIG Publicity Rules on attire and equipment valid
        as of 1st January 2009. Publicity on attire and equipment will have to be strictly
respected. As the Code of Points foresee deductions should these rules not be respected,
your Federation may therefore fill in the Publicity form on-line if deemed necessary at the
very latest 19th May in order to have it approved. The Publicity Rule Chart is available on
the FIG website under “Rules” should you require additional information on this issue.

If needed, questions regarding clarification can be made to Philippe Silacci:
psilacci@fig-gymnastics.org.


4.      CAMERAS AND VIDEO RECORDING


All routines/passes will be recorded on digital video cameras. Personal video cameras and
recording will therefore not be allowed in the competition hall (including from the
spectators’ seating), with the exception of the France Promo Gym and other cameras
approved by the FIG. The official France Promo Gym footages will be available (for sale)
to all FIG member Federations. Pictures can be made from the seats in the competition
hall, but without flashes.


6       HOSTESS


A panel of hostess will be at the disposal of the federations during the whole stay (from
June 12th to June 21st).

The official language of these Championships are French and English. Interpretation from
and into any other language must be organised by the delegations. Announcements will
be made in French and English only.




                     FEDERATION INTERNATIONALE DE GYMNASTIQUE




     André Gueisbuhler                                Mireille Ganzin
     FIG Secretary General                            FIG AER-TC President




                                                                                  Page - 25 -
PART 5: APPENDICES



 •   Appendix 1:      Change of start lists
 •   Appendix 2:      Starting orders
 •   Appendix 3:      Inquiry Form
 •   Appendix 4:      Difficulty sheet
 •   Appendix 5:      National Anthem and National Flag
 •   Appendix 6:      Gymnast Injury Report
 •   Appendix 7:      Request for Accreditation Changes




                   Note: Transportation schedules will be handed out on-site




                                                                               Page - 26 -

								
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