Olympia Troop #2
Pacific Harbors Council
Boy Scouts of America
On my honor, I will do my best to do my duty
to God and my Country and to obey the Scout Law; to help other people at all times;
to keep myself physically strong, mentally awake, and morally straight.
A Scout is trustworthy, loyal, helpful friendly, courteous,
kind, obedient, cheerful, thrifty, brave, clean and reverent.
Do A Good Turn Daily
Aims and Methods of Scouting 3
Troop Organization 5
Joining Requirements 7
Awards and Advancement 9
Outdoor Program 11
Financial Matters 14
Troop 2 Financial Aid Policy #2001-1 _________________________________17
Troop 2 Scout Behavior Policy #2001-2 _______________________________18
Welcome to Olympia Troop #2, called Troop #2 through the rest of this document. We hope this
handbook will answer some of the questions you, as parents might have about Scouting and why
Troop #2 operates the way it does. We are sure you will also see that your participation and
cooperation are critical to the success of your troop.
AIMS AND METHODS
Boy Scouts of America (BSA) believes the future of America is vested in each successive
generation and on the values inherited. To ensure values are carried forward, BSA works toward
three aims: building moral strength and character, participating in citizenship, and developing
physical, mental and emotional fitness. Eight methods are used to accomplish these aims.
IDEALS. The ideals of Scouting are spelled out in the Scout oath, law, motto, and slogan. The
Scout measures himself against these ideals and continually tries to improve.
PATROLS. By organizing the Troop into smaller groups of Scouts called patrols, the Scout
obtains experience in group living, citizenship and the democratic process. It places a certain
amount of responsibility on young shoulders and teaches boys how to accept it.
OUTDOORS. Boy Scouting is designed to take place outdoors. It is in the outdoors that Scouts
share responsibilities and learn to live with each other, here skills and activities come alive with
ADVANCEMENT. Scouting provides a series of surmountable obstacles and steps to
overcome them. The Scout plans his advancement and progresses at his own pace as he
overcomes each challenge. The Scout is rewarded for each achievement, which helps him gain
self-confidence. The steps in the advancement system help a boy grow in self-reliance and
ability to help others.
ADULT ASSOCIATION. Boys learn from the example set by their adult leaders. Association
with adults of high character is encouraged at this stage of a young man's development.
PERSONAL GROWTH. As Scouts plan their activities and progress toward their goals, they
experience personal growth. Boys grow as they participate in community service projects and do
Good Turns for others. Self-esteem becomes meaningful and tangible based on contributions
LEADERSHIP DEVELOPMENT. Boy Scouting encourages boys to learn and practice
leadership skills. Every Scout has the opportunity to participate in both shared leadership and
total leadership situations. Understanding the concepts of leadership helps a boy accept the
leadership roles of others and guides him toward the citizenship aim of Scouting.
UNIFORM. The uniform makes the Scout troop visible as a force for good and creates a
positive youth image in the community. Wearing the uniform is an action that shows each
Scout's commitment to the aims and purposes of Scouting. The uniform provides the Scout
identity in a world brotherhood of youth that believe in the same ideals.
Our youth must make mature decisions about many things that their limited experience with
life has not prepared them for. Many of these decisions will have long-term consequences.
The ready availability of drugs and alcohol and the rising number of youth gangs are situations
our youth face daily. The stress on family structure, the effects of the seemingly never-ending
change caused by the impact of new technologies, and the increased amount of time parents must
spend away from their children are all factors that make the Scouting program so vital to our
Boy Scouting has successfully assisted over 90 million members since 1910 to develop the
character and peer group associations, to make ethical decisions, and to become role models in
Working as a team in support of the troop and its Scoutmaster, you can help your youth
members to develop the confidence, skills, character, and mental fitness that will allow
them to give quality leadership to a changing society.
The Scoutmaster's job is to train and guide boy leaders to run their own troop and to set a good
example. This is done through a shared leadership style. This method helps boys to grow by
encouraging them to learn for themselves whenever possible. The Scoutmaster guides boys in
planning the troop program; recruits assistant Scoutmasters; and conducts Scoutmaster
conferences with each boy on a regular basis.
Train and guide the Troop's Junior Leaders.
Work with other responsible adults to bring Scouting to the boys.
Use the methods of Scouting to achieve the Aims of Scouting.
Meet regularly with the Patrol Leaders Council (PLC) for training and coordination in
planning Troop activities.
Attend all Troop meetings, or if necessary arrange for a qualified adult substitute.
Attend Troop Committee meetings.
Attend all camp outs or arrange for a qualified adult substitute.
Attend monthly district Roundtable or arranges for a qualified adult substitute.
Attend Eagle boards of review and introduce the Troop's Eagle candidates or arrange for a
qualified adult substitute.
Conduct scoutmaster conferences for all rank advancements or delegate to a qualified
Assistant Scoutmaster (ASM).
Delegate responsibilities to other adults (assistants and troop committee).
Coordinate annual elections for Troop junior leaders with the Patrol Leaders Council
Coordinate an annual Junior Leaders Training program with the Patrol Leaders Council
Coordinate an annual planning meeting with the Patrol Leaders Council (PLC) to plan the
next years Troop activities. Present this plan to Troop Committee for approval.
Make it possible for each scout to experience at least 10 days and nights of camping each
Build a strong program by using proven methods presented in Scouting literature.
Attend Scoutmaster Fundamentals (ACORN) and Woodbadge training.
Conduct all activities under qualified leadership, safe conditions, and under the policies
of the chartered organization and the Boy Scouts of America.
Maintain a close relationship with the Charter Organization Representative and the Troop
To fulfill his obligation to the troop, the Scoutmaster, with the assistance of the troop committee,
recruits Assistant Scoutmasters to help operate the troop. Each Assistant Scoutmaster is assigned
specific program duties and reports to the Scoutmaster. Troop 2 looks for assistant scoutmasters
who are willing to accept responsibility for sharing leadership with one of the boy leaders (patrol
leader, quartermaster, librarian, et cetera) He/she also wears a uniform, attends troop outings, and
sets a good example for the scouts.
Assist the Scoutmaster with his/her responsibilities.
Attend Troop meetings and outings.
Become trained for the position to include Scoutmaster Fundamentals Training and
Outdoor Leader Training (ACORN)
Woodbadge Training is highly recommended.
Fill in for Scoutmaster when required.
In addition to the above duties several ASMs have additional responsibilities in specific
areas as assigned by the Scoutmaster:
o ASM - Baden Powell Program - work with new scouts to help them make a
smooth transition into the Troop and advance to First Class in a reasonable time.
This involves working with the PLC and the ASPL for New Scouts. Also works
closely with Troop Instructor, Troop Guides, and Advancement Coordinator to
facilitate scout advancements.
o ASM - Meetings - Provide guidance to SPL in keeping Troop meetings on
schedule and organized.
o ASM - High Adventure - Acts as a mentor to the Venture Patrol (older scouts) to
promote and execute a quarterly High Adventure outing.
o ASM - OA - Encourage membership in the Order of the Arrow (OA) and
coordinate annual OA elections. Must be an OA member.
o ASM - Troop Junior Leader Advisor - Act as a mentor to Troop Junior Leaders.
o ASM - Patrol Advisor - Act as a mentor to Patrol Leader and serve as a resource
to the patrol.
o ASM - Life to Eagle Advisor - See description under committee positions. This
could be a Troop Committee or Asst. Scoutmaster position.
o Tour Leader - This is a trained, uniformed adult over 21 who is appointed by the
Scoutmaster to be the adult responsible for any given outing/activity. Normally
this person would be an Asst. Scoutmaster (ASM) although this is not required.
Completing the following courses or the equivalent would constitute being
trained: Fast Start, New Leader Essentials, SM and ASM Basic Training, and
Intro to Outdoor Leader Skills. This course syllabus is commonly referred to as
Acorn training in the Mission Peak District.
Each patrol will have a parent, who can play the part of Patrol Advisor. This position helps to
guide the boys when necessary allowing the patrol to manage itself through the boys in the patrol.
Patrol Advisors will play a similar role as the Assistant Scoutmaster does at the troop level,
seeing the the boys have the necessary tools available and when necessary guidance to assist in
program and activitiy planning. The boys will drive the direction of the patrol, the patrol advisor
will be there to make sure that the program / activities planned meet the BSA criteria and
standards, and these are held in a safe and learning environment.
Every Scout troop is made up of patrols. Troop #2 patrols range from 5 to 8 boys who work
together as a team. Each patrol elects its own leadership team, this team is made up of the patrol
leader and the assistant patrol leader.
Each patrol leader represents his patrol on the patrol leaders council (see below), and
interprets to his patrol the plans and decisions the council makes. In addition to supporting troop
activities, patrols may also have their own meetings, elect their own officers, and plan and carry
out their own patrol activities.
Each assistant patrol leader assists in the representation of his patrol during patrol
meetings and on the patrol leaders council (see below) when the patrol leader is unable to attend
the PLC meeting. Herelays to his patrol the plans and decisions the council makes.
In addition to supporting troop activities, patrols may also have their own meetings, elect
their own officers, and plan and carry out their own patrol activities. Patrols, not the troop, are
the actual operating unit of the BSA program.
Patrol Leader's Council
The Patrol Leaders' Council (PLC,) not the adult leaders, is responsible for planning and
conducting the troop's activities. In Troop #2 the PLC is composed of the Senior Patrol Leader,
Assistant Senior Patrol Leader, Patrol Leaders and other leadership positions (i.e. quartermaster.
librarian, scribe, historian, etc.)
The PLC meets once month (generally noted as the fourth meeting of the month) and as needed.
The PLC continually plans for the next meeting or the next month. Any Scout is welcome to
attend the PLC meeting, especially if he has anything he wishes to say. This is a time when ideas
are shared among the boy leaders.
The committee's two main functions are supporting the troop program and handling troop
administration. They may raise funds, keep records, recruit other adult leaders, run troop Boards
of Review and Courts of Honor and oversee troop communications. In general they do whatever
they can to help the Scoutmaster do his job. All adults are encouraged to take part in the troop
committee. Sample committee positions are listed below:
Annual Charter Coordinator
Court of Honor Coordinator
Summer Camp Coordinator
Merit Badge Coordinator
Community Service Coordinator
And, Others included as needed
The committee meets the first Monday of each Month at the Jefferson Middle School Library. An
Agenda is sent to all adults via email prior to the meeting, specifying the time and place. If you
do not have internet access, upon your request one will be mailed. Parents who are not registered
members of the troop committee are always welcome as well as encouraged to attend.
Committee Member job descriptions are as follows:
Committee Chair (CC)
The Troop Committee Chair (CC) is selected by the Charter Organization Representative (COR)
to organize the Troop Committee. Serves at the satisfaction of the COR and Troop Committee.
Reports to: Charter Organization Representative
Organize the Troop Committee to see that all functions are delegated, coordinated, and
Maintain a close relationship with the Chartered Organization Representative and the
Interpret national and local policies to the troop.
Ensure the troop adheres to the policies of the Chartered Organization and the Boy Scouts
Prepare troop committee meeting agendas.
Call, preside over, and promote attendance at monthly troop committee meetings and any
special meetings that may be called.
Ensure troop representation at monthly district Roundtable.
Recruit top-notch, individuals for adult leadership.
Become trained for position to include Troop Committee Training and Scoutmaster
Encourage adult leaders to get trained.
Arrange for charter review, re-charter annually and plan charter
The Troop Treasurer maintains all troop finances, collects dues and fees, and pays troop bills.
Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and the
Reports to: Committee Chair
Handles all troop funds. Pay all bills on recommendation of the Scoutmaster and
authorization of the Troop Committee.
Maintain checking and savings accounts.
Supervise Scout Accounts.
Keep appropriate records related to troop funds.
Work with Re-charter Coordinator to collect and record annual dues.
Work with Fund Raising Coordinator to account for monies earned during fund raisers
and track scout account credits earned.
Work with Membership Coordinator to process registration of new scouts and adult
Work with Outdoor/Activity Coordinator to make necessary payments for
Collect Summer Camp payments and remit funds to council office for camp
reservations/payments in a timely manner.
Needs to attend most troop meetings.
Report to Troop Committee at each committee meeting.
The Secretary is responsible for keeping minutes of Troop Committee meetings and to handle
troop correspondence. Appointed by the Committee Chair and serves at the satisfaction of the
Committee Chair and the Troop Committee.
Reports to: Committee Chair
Attend all troop committee meetings, record the minutes, with special emphasis on
decisions made, actions taken, and policy made.
Transcribe and distribute copies of the minutes to all registered adult leaders as soon as
possible following the committee meeting to ensure members have time to follow up on
Provide electronic copy of meeting minutes to troop web master for posting on troop web
Send out committee meeting notices.
At each meeting, report the minutes of the previous meeting.
Handle troop correspondence as needed.
The Advancement Coordinator maintains troop advancement records and promotes rank
advancement. Appointed by the Committee Chair and serves at the satisfaction of the Committee
Chair, Scoutmaster, and the Troop Committee.
Reports to: Committee Chair
Encourages Scouts to advance in rank.
Arrange troop boards of review and courts of honor.
Train Committee Members to conduct troop board of reviews for Tenderfoot to Life
Attend Troop Committee meetings and report as needed.
Should attend most Troop meetings.
Maintain a merit badge counselor list.
Promote attendance at district Merit Badge Expos.
Have a working knowledge of the Boy Scout advancement program.
Make a prompt report on the correct form to the council service center when a troop
board of review is held. Secure badges and certificates as required.
Work closely with Scoutmaster and the Baden Powell Assistant Scoutmaster to keep
them informed on advancement needs of scouts.
Work closely with Eagle Advisor to request congratulatory letters for Eagle courts of
Work closely with Database Coordinator to ensure TroopMaster data is accurate and
Keep records of troop advancement and attendance at troop activities in
Fund Raising Coordinator
Research and recommends fund raising projects to meet the troops financial needs. Appointed by
the Committee Chair and serves at the satisfaction of the Committee Chair and the Troop
Reports to: Committee Chair
Ensures all fund raising activity meets BSA guidelines.
Obtains Troop Committee approval for all fundraising projects.
Report to the Troop Committee as needed.
Maintain a liaison with the Scoutmaster and Committee Chair to avoid scheduling
conflicts with other troop activities.
Delegates below responsibilities to Asst. Fund Raising persons for particular activity if
o Organizes scouts and parents to assist in fund raising activities.
o Submits Money Earning Application to council office for all fundraising projects.
o Tracks hours works and funds earned. Submits report to Asst. Treasurer for
crediting Scout Accounts.
Coordinates the annual re-charter of troop. Appointed by the Committee Chair and serves at the
satisfaction of the Committee Chair and the Troop Committee.
Reports to: Committee Chair
Attends district re-charter training/orientation meeting.
Coordinates with Committee Chair and Scoutmaster to set re-charter turn-in dates.
Notifies parents about re-charter dates.
Works with Database Coordinator to distribute re-charter paperwork and updated forms.
Works with Treasurer to collect and record re-charter fees.
Works with Database Coordinator to update troop records and prepare Troop master data
submission to council office by turn-in date.
Obtain necessary signatures on re-charter forms from Scoutmaster and Charter
Organization Representative in timely manner.
Publish a quarterly newsletter for each court of honor. Appointed by the Committee Chair and
serves at the satisfaction of the Committee Chair and the Troop Committee.
Reports to: Committee Chair
Prepare and distribute Troop newsletter on a quarterly basis, with a calendar of upcoming
events and news about recent events.
Contact area coordinators for news of upcoming activities and results of completed
Solicit news articles from troop members.
Merit Badge Counselor
Merit Badge Counselors are subject matter experts for the Merit Badges they counsel either
through vocation or hobby.
Take Merit Badge Counselor Training.
Submit Merit Badge Registration Paperwork to counsel office.
Inform Advancement Coordinator and Web Master of registration as a Merit Badge
Conduct all Merit Badge classes and counseling within published BSA guidelines. This
includes Youth Protection Training and the Guide To Safe Scouting.
Whenever a Merit Badge Counselor is counseling their own son for a merit badge, the
scoutmaster must approve such an arrangement and other scouts must also be included
in the merit badge sessions.
Committee Member (MC)
All registered adults are members of the Troop Committee. The Scoutmaster and Assistant
Scoutmasters are non-voting members. All other registered adults have a single vote. All adult
leaders must be approved by the Committee Chair and the Charter Organization Representative
after a reference check.
Read their son's Scout Handbook.
Understand the Aims and Methods of scouting.
Take Fast Start and Youth Protection Training.
Show support to individual scouts and the troop by attending Courts of Honor and as
many troop meetings as possible.
Attend as many Committee Meetings as possible.
Support troop fund raisers, service projects, and activities.
Participate on Board of Reviews as requested by the Advancement Coordinator.
Assist the area Coordinators when requested.
Every adult is a volunteer. Everyone is expected to help in some manner. … & we have a
lot of fun.
Complete the fifth grade, or be 11 years old, or have earned the Arrow of Light Award, but be
younger than 18 years old.
Submit a completed Boy Scout application and health history signed by a parent or guardian.
Repeat the Pledge of Allegiance.
Demonstrate the Scout sign, salute and handclasp.
Demonstrate tying the square knot.
Understand and agree to live by the Scout Oath and Law.
Describe the First Class Scout badge.
With a parent or guardian, complete the exercises in the Scout Handbook on "How to Protect
Your Children from Child Abuse and Drug Abuse."
Participate in a Scoutmaster conference.
Encourage your Scout to advance in rank and work on merit badges (but do not force them,
Help make the troop successful. Our troop has always had excellent parent participation. Our
parents don’t have any more time than others do, they just realize a key ingredient in American
civilization is personal responsibility. One adult member of each family is expected to help
make the troop go. Participation can take the form of becoming a committee member, serving as
a merit badge counselor, being responsible for arranging and scheduling a troop activity, serving
on the Court of Honor committee, or attending one of the troop outings. Knowing full well the
busy schedule of adults and boys involved in our troop, we have tried to minimize the effort
required by each adult in the troop to make the troop go but we do need everyone to participate in
Become a registered Adult Scout Troop #2 has been successful because many men and women
participate in Troop activities. Any adult participating in scouting activities needs to be
registered and in good standing with the BSA.
Review the merit badge counselor form. If you have an expertise and wish to provide a service
to your scout's troop, fill out and submit a merit badge counselor form to the Troop Committee.
Physical Examination may be required. Adults that accompany Scouts on Troop activities of
more than 3 days (72 hours) are required to complete and have on file with the troop a class II
medical form which is good for three years from date on form. All adults over the age of 40 are
required to have a completed class III medical form on file, which is good for up to twelve
months from the date which is recorded on the original form.
Minimum Behavioral Expectations
Scouts will be expected to take to heart the Scout Oath and Scout Law. Experience shows that
Scouts often need further discussion and interpretation of the Oath and Law to help them bring it
into their daily lives.
The boys are expected to listen while others (boys or adults) are speaking and to cooperate in
running the troop whether they are leaders or followers. All adults are expected to continually
reinforce this concept. We also ask that each adult take some time to help his or her scout in
making progress along the scouting trail.
The Troop functions at its peak when all Scouts know and live by the Oath and Law. Living the
Oath and Law produces Scout Spirit. The Scoutmaster's expectation is that the troop will
function at peak performance. Willfully breaking the Scout Oath or Law violates Scout Spirit
and Troop Spirit also suffers.
There are a number of levels of discipline used to ensure a high level of Scout Spirit:
1. The Scout may be asked to take a ten-minute time out away from the troop to reflect on that
portion of the Scout Oath or Law that was violated. A second infraction for the same reason
will result in a permanent time out for the remainder of the activity.
2 Repeated or serious violations of the Oath or Law will result in an up to 30-day time out to
review Chapter 3 in the Scout Handbook. Chapter 3 deals in depth with the Oath and Law
and the meaning of Scout Spirit. A Scoutmaster conference is necessary for a boy to rejoin
3 Misdemeanors or Felonies alleged to have been committed by Scouts and/or adults will be
reported to local law enforcement agencies immediately for investigation and appropriate
action up to and including arrest and prosecution.
4 Summer camp and other activities. Parents and/or guardians are required go to the location
of the summer camp or other activity when called by the adult leader responsible for that
activity to pickup Scout(s) if minimal behavioral expectations are not met.
The Troop 2 Scout Behavior Policy is located at the end of the Troop Handbook.
ADVANCEMENT & AWARDS
Scouts advance through ranks in the Scouting program by the gradual mastery of Scouting skills.
Ranks are simply a means to an end, not an end in themselves. We expect each Scout to advance
at their own rate.
No council, district, unit, or individual has the authority to add or subtract from any advancement
requirement. The advancement requirements have been carefully developed to achieve the aims
of Boy Scouting. To alter the requirements would defeat that purpose and would also be unfair
to the Scout.
Boy Scout advancement is a four-step process. Details are spelled out in the Handbook.
1. The Boy Scout learns. A Scout learns by doing. As he learns, he grows in ability to do his
part as a member of the patrol and the troop. As he develops knowledge and skill, he is
asked to teach others. In this way, he begins to develop leadership.
2. The Boy Scout is tested. A Scout may be tested on requirements by his patrol leader,
Scoutmaster, assistant Scoutmaster/Patrol Advisors, a troop committee member, or a member
of his troop. The Scoutmaster maintains a list of those qualified to give tests and to pass
3. The Boy Scout is reviewed. When a Scout has completed all requirements for a rank, he
appears before the Scoutmaster and a Board of Review.
A Scoutmaster Conference is required for every rank. The purpose of the conference is to
ensure that the Scout is ready for his board of review.
A Board of Review is composed of at least three members of the troop committee. The
board of review is not a time to re-test the Scout. The board will make sure the work is
completed and learned; find out what kind of experience the boy is having in his patrol; and
encourage him to progress further.
4. The Boy Scout is recognized. When the board of review has certified a boy's advancement,
he deserves to receive recognition as soon as possible. This should be done at a ceremony at
the next troop meeting.
He is recognized a second time at a public ceremony called a Court of Honor. The main
purpose of the court of honor is formal recognition for achievement and to provide incentive
for other Scouts to advance.
Parents can best help their son by encouragement, recognition, and by interest and participation.
Regular advancement keeps the boy's interest in Scouting alive. Particularly with new scouts,
parents should review the advancement progress regularly with their son.
Education and fun are functions of Scouting, and they are the basis of the advancement program.
In the Scouting program, recognition is gained through leadership in the unit; attending and
participating in the activities; living the ideals of Scouting; and developing a proficiency in
outdoor living and useful skills.
The Merit Badge Program
The ranks of Star, Life and Eagle require that a Scout earn a certain number of merit badges.
Merit badges are awarded to Scouts for fulfilling requirements in specific fields of interest. Over
100 different merit badges can be earned by Boy Scouts.
A Scout works closely with a council approved merit badge counselor to complete the
requirements for the merit badge. Each counselor must be a registered adult member of the BSA
and an expert in the chosen subject. The Sasquatch District maintains a list of counselors.
Troop 2 also maintains a list of counselors within the troop. When the boy feels that he is ready
to earn a merit badge, the merit badge coordinator, the advancement chairperson or the
scoutmaster will give him the name and telephone number of an approved counselor from the
merit badge counselor list. Each Scout must have the Scoutmasters approval and a signed
Merit Badge Card, before starting work on a Merit Badge.
Troop 2 is fortunate to have a merit badge coordinator position. That position keeps a list of all
merit badge counselors in the district and specifically in our troop. Merit badge counselors are
adults (with council or district training) that have occupational training or a special interest and
knowledge of a particular merit badge subject. New parents are encouraged to become merit
badge counselors. Please contact the Scoutmaster or Committee chair for more information. We
currently have a strong merit badge counselor program.
Troop 2 also has merit badge classes from time to time. A room can be reserved at Jefferson
Middle School when necessary for these classes. Adult Scout Leaders make presentations about
the badge requirements and the Scouts demonstrate their knowledge of what has been taught.
Some of the Merit Badge requirements are completed at home by the Scout The classes set the
pace for the progress on the merit badge and allow Scouts to learn together sharing and
discussing concepts with other scouts.
Most boys join Boy Scouting for one reason - to have fun in the outdoors. It is one of the goals
of Troop #2 to provide an outdoor experience every month. This goal is not easy to accomplish
but with the help and cooperation of the troop committee, and the assistant Scoutmasters, much
can be accomplished.
Once or twice a year the PLC brainstorms ideas on places to go or things to do at the troop level.
The Scoutmaster then takes that information back to the committee and assistant
scoutmasters/patrol advisors to see how much support there is for the scout agenda. With that
process the troop has an active program that usually tells us where we are going and what we are
doing for outdoor activities.
Some months the activity may remain a mystery until one or two weeks (days?!!) before the
activity is to occur. Sometimes unforeseen circumstances will require the troop to alter or cancel
activities. While this does in fact happen, it is not the shortness of the notice, rather the concept
of being prepared to respond that is being presented to youth. It is understood that short notices
of these types do cause difficulties with family event planning processes. It is important to instill
this concept in our youth so that they can be more productive planners for the future and be able
to deal with things as they occur and when they occur by making smart choices in any given
Patrols are encouraged to be as active as they wish, regardless of the troop’s activities.
ACTIVITIES / OUTINGS
These might occur from one day to many days and nights.
Registered leaders: Two registered adult leaders, one of whom must be at least 21 years of age
or older, are required for all trips or outings. If there are female guests, one leader must be a
woman 21 years of age or older. All adults who may attend or transport scouts to a troop activity
must register as a leader in the troop. All adults also must attend Youth Protection Training
(prior to the first activity and refreshed as required by BSA Youth Protection Training Policy)
and read the Guide to Safe Scouting.
Tour Permits: For each activity a tour permit is needed. This permit identifies for the district
and council office how many adults and how many scouts are expected. It also identifies where
the group will be on any particular outing. They are filed with the council service center in
advance of a scheduled trip. The tour permit requires knowledge of who is driving, how many
seat belts they have and if the driver is properly insured. The troop keeps a list of this
information so it does not have to occur for each activity. For convenience, fax or email can be
Medical Records: There is a medical history form on the back of the Boy Scout Application,
please fill it out completely. This form is referred to as a Class 1 Medical History. Class 1 forms
must be filled out annually by all active scouts and adults.
Class 2 Medical forms are required for activities of more than 3 days (or 72 hours). Class 2
forms require a physical This form is good for three years. A more extensive Class 3 medical
form, which requires and annual physical, may be required for certain activities.
Adults also file a class 1 or 2 form. For those over 40, a the Class 3 medical form is necessary.
Transportation: Safety is the number one concern when arranging transportation for troop
outings. General guidelines are:
1. All drivers must be licensed and 18 years or older.
2. An adult leader at 21 years or older must be in charge and accompany the trip.
3. All driving (except short trips) will be done in daylight.
4. All vehicles and drivers will carry adequate damage and public liability insurance.
5. The number of passengers may not exceed the number of seat belts available.
6. Scout Policy and our insurance prohibits traveling in a convoy.
7. Drivers must stop at checkpoints unless prior arrangements have been made with tour
8. No passengers can be transported in pickup truck beds.
OUTDOOR PROGRAM NOTES
Short-term camping occurs over 1 or 2 nights on the weekend. These short-term camps allow
advancement opportunity, fun, and fitness. As pointed out earlier, a Troop 2 goal is to camp out
monthly. A short-term camp may or may not require backpacking equipment.
Resident camping lasts over three days, usually a week and sometimes longer. This will
generally be at a council summer camp. This does not require backpacking gear.
Backpacking requires the scout to pack everything he will need on his back to a place where he
will set up a short or long-term camp.
Hiking usually is a daytime activity. A Scout could backpack to a resident camp, set up his
camp, and then take a day hike from there.
The Ten Essentials are required on every activity. Scouts must carry them. They are listed in
the Scout Handbook, page 207.
Outdoor Equipment can be acquired by Scouts over time. The troop periodically has fund-
raisers to earn money for purchasing equipment. Most camps do not need special equipment.
Patrol equipment common to all members of the patrol is something the patrol must plan for.
Each patrol leader ought to know before going on an activity what equipment will be going with
his patrol. Who is bringing tents? Who will sleep in them? Who will bring the stove. Each
patrol needs a stove, shelter and sleeping bags enough for the members. If the patrol is short on
equipment, the patrol quartermaster (or advisor) may ask the troop quartermaster for help.
Menu planning for each activity is carried out by each patrol. Food from home (gum, candy,
pop etc) is not allowed. One scout per patrol (the grub master), and his adult sponsor, is assigned
the task to purchase food. When a boy signs up for an outing and food is purchased, he is
obligated to pay for his prorated share even if he later is unable to go. Food not used and
salvageable may be sold to others so the boys may receive a prorated refund. Each patrol is
expected to have a menu hanging in their camp for all to see. Menu planning and meal
preparation is a major learning opportunity regarding numerous topics.
Cleanup is required of each Scout and each patrol.
Tools (knife saw and ax): Scouts must have demonstrated the knowledge of how to use tools
before they are taken on an activity. Any blade (knife, hatchet, ax, saw) must be expressly
approved by the Scoutmaster or his designee BEFORE any activity. Sheath knives (ones
that cannot fold the blade into the handle of the knife) are not permitted on any Scouting
Activity. Knives are not allowed at Jefferson Middle School.
Funding: The cost of each activity is divided among the members participating. These include
food costs, fees, prorated gasoline costs, cleaning materials, fuel, etc. Parents are expected to
oversee the costs the patrols suggest for these items and exert some influence to ensure the scouts
learn proper buying habits. Gasoline costs for all vehicles (including vehicles for equipment)
will be prorated equally among all scouts in attendance. Adult costs will be pro-rated pertaining
to food and other camp fees (personal expenses are not considered as part of this however); and
will be charged to each youth attending the activity.
Siblings are discouraged from outings unless the PLC has specifically put out the word it is OK.
We encourage adult leader participation on our many outings. We expect Scouts to operate at
their level of energy and effort. They will carry their own packs, set up their own camps, prepare
their own food and generally begin learning how to get along on their own (under adult
supervision and training, of course).
Failure is a wonderful teacher. Adults assure safety, not success. Troop 2 endorses the concept
of “Failing Forward.” Let Scouts solve their own problems. To quote a Scoutmaster maxim,
“No one forgets his sleeping bag twice.”
Expenses are incurred in scouting in specific categories: start up, registration, resident camping,
equipment, transportation and food. Sources of income used to defray these expenses are troop
fundraising activities, dues earned and paid by the Scout, and parents.
To ensure that funds are expended on the priority needs of the troop, Troop #2 operates from a
budget prepared annually by the troop committee.
Start Up Expenses
Starts up expenses include a shirt, hat, appropriate patches, belt, and Boy Scout Handbook.
These expenses can total about $100.00. Uniforms will often last more than one year. It is
recommended the Scout earn the money for these items at home. If assistance is needed to obtain
these items, please contact the Scoutmaster or other committee members. The troop does try to
maintain bank of clothing, shoes and boots out grown by its members. Contact the committee
chair for details.
Registration and Renewal
When a Scout joins Troop #2 he pays a fee of $36 dollars or an alternative amount as determined
by the Troop Committee. Most of it goes to register him with the national BSA program
(council), provide insurance and a subscription to the Scout magazine (Boys Life). Registration
of new boys is pro-rated from January 1. The Troop must be rechartered annual and the fee is
also paid annually by the scouts. An additional cost of involvement are monthly dues, collected
from each youths account. This sum will vary depending on the troops financial needs and
currently is set at $3.50 a month. These funds help to maintain and upkeep equipment and in
some cases purchase other needed supplies for meetings and activities.
Scouts who need financial assistance to attend troop activities may request a scholarship to cover
certain expenses including rechartering fees, summer camp, and other activities such as
camporees, night hikes etc. Applications must be on a form provided by the Troop. The Troop
Treasurer, Committee Chair and Scoutmaster will make a recommendation to the Troop
Committee for a determination on the amount of the Scholarship awarded. Information provided
is confidential and will not be disclosed. Participation in Troop fundraisers is required for
Financial Aid . For further information contact the Scoutmaster or Troop Committee Chair.
The Troop 2 Financial Aid Policy is at the end of the Parent Handbook.
Short term and long term (resident) camping account for the remaining expenses. Ten dollars per
month will pay for awards, food and transportation expenses for our short-term camping
program. Ten more ( a total of $20) will pay for all normal monthly activities and summer camp.
If you pay by the month, we will put the money in the troop account under the Scouts name and
withdraw it as needed. Some adventures taken by the venture patrol can cost more than stated
above. To help pay for these adventures and to help offset the expenses listed above we
periodically hold some sort of fund-raiser.
The remainder of the anticipated expenses not covered by dues and surpluses from the previous
year must be raised through troop money-earning projects. All boys will be expected to
participate in fund-raisers. These are planned by the boys and supervised by adults. All parents
will be called on to help in this capacity.
An hourly cost is determined by dividing the balance by the total hours worked. Each
participant's account is paid for the actual hours worked. A parent time is also valued in this
process, with funds being placed in their scouts troop account at the conclusion of the fundraising
event. It is very important for Scouts who are low on funds to participate in any and all
Troop meetings: For information on the time and place of specific meetings, Scouts need to
contact their patrol leader. Meetings are normally held three (3) or four (4) Tuesdays each month
at Jefferson Middle School in the band room. When a fifth Tuesday occurs we hold a Court of
Honor or a parent meeting. The Troop’s Board of Review will meet if a Scout(s) has made an
appointment with the Board of Review Chair for an advancement review. The troop does not
meet on Tuesdays that are not regular school days and does not meet on a regular basis during the
summer months. Activities are planned and carried out however during these times when
Meeting attendance is important to Scouts who want the most out of the program. It is especially
important to Scouts during their first year or until they reach first class. It is as important as
practice is for members of the football or wrestling team. We teach different skills each month
to each patrol. We use the skills taught in some way at the monthly activity. It is important for
each team member to know what responsibilities he has toward his teammates. The more often
the Scout attends meetings the more proficient he will become at the skills needed for our
outings. Some outings such as an igloo camp at Mt. Rainier requires each and every team
member to know the same skills. The trail to first class teaches the Scout how to live in the out
doors, builds his confidence in his own abilities and helps him understand how important he is to
Scouts must paticipate in meetings beforegoing on outings. Some activities are only available to
scouts first class and above, unless a parent or guardian attends with a scout. Occassionally an
activity may have some other requirements such as passing a scout swim test or have earned the
Swimming Merit Badge.
Being active in the troop is always a requirement to advance another rank. Being active entails
attending meetings. Scouts are encouraged to attend meetings as much as possible, however,
there may be school, church and family time requirements, which conflict with, scout meetings.
Scouting should be fun for the boy. If it is not, parents are requested to
let the adult leadership know. A boy not having fun may stay with the
troop at his parents' wishes, but he will neither contribute nor get much
out of the program.
Troop 2 Financial Aid Policy
1. Scouts shall not be deprived from scouting activities because of inability to pay due to
2. The Troop Committee shall set aside funds for financial aid, within the Troop 2 Budget.
3. A Financial Aid Subcommittee, composed of the Scoutmaster, the Committee Chair,
and the Treasurer, shall review requests for Financial Aid and make a recommendation
to the Troop Committee. Information in the Request for Financial Aid is confidential
and shall not be divulged to anybody not a member of the Financial Aid Subcommittee.
4. The Troop Committee shall approve or deny a request for Financial Aid at a regular
Troop Committee meeting. Applicants for Financial Aid may attend the Troop
Committee Meeting, at which the request is being discussed. The Troop Committee
Chair, shall notify, in writing, the applicants that are being denied Financial Aid and
the reasons therefore.
5. Requirements for Financial Aid.
The head of household, guardian or parent shall make a written request to the Troop
Committee, on a form provided by Troop 2.
The request shall be made prior to the Troop Committee Meeting, before the activity
for which the financial aid is being requested.
Any Scout receiving Financial Aid shall show intent to actively participate in Troop
Fundraisers, to provide funds for his Scout Account.
Any Scout failing to participate in fundraising activities, without an excused absence,
shall not be eligible for any additional financial aid for the next 12 months.
6. Financial Aid
Financial Aid may be requested for up to 75% of the cost for the following:
- Re-chartering fees
- Summer camp
- Other Troop Activities such as night hikes, camporees, winter camp etc.
Financial Aid is not available for optional merit badges or high cost merit badges that
require ski lift tickets, scuba diving etc.
The Financial Aid Policy # 2001- 2, was adopted by the Troop Committee at their regular
meeting on June 18, 2001.
Troop 2 Scout Behavior Policy
1. The intent of this policy is to allow all scouts to have fun and enjoy scout activities.
Assuring a safe environment, both social and physical, for all activities, is essential so
that all scouts may enjoy the experience. This Policy describes inappropriate behavior
and possible consequences to define expectations for Scout and adult leader behavior.
2. Safe conduct is expected of all adults and all scouts.
3. The standards for behavior for Boy Scouts and adult leaders within Troop 2 are
knowing and living by the Scout Oath and Law. Living the Oath and Law produces
Scout Spirit. Willfully breaking the Scout Oath or Law violates Scout Spirit and troop
spirit also suffers.
4. Inappropriate behavior will not be tolerated on Scout activities. Hazing, harassment,
the use of profane language, continued and constant teasing, failure to follow directions
by adult leaders or Boy Scouts in leadership positions, violations of safe swim defense
rules or other activity rules and any other similar behavior as adjudged by the
Scoutmaster are examples of inappropriate behavior.
5. Safe conduct is planned conduct. The Patrol Leadership Council must plan sufficient
activities for Scouts to keep them active and engaged. Adult leaders need monitor and
continuously check activities for safety
6. Scouting is a boy run organization. Patrol leaders are responsible to bring concerns
regarding inappropriate behavior to the Senior Patrol lead and adult leaders present.
Scouts must obey their patrol leader. Patrol leaders must obey the Senior Patrol
Leader. Senior Patrol Leader will consult with the Scoutmaster regarding requirements
they impose on the scouts.
7. Each Scout event or activity will have clear leadership roles. There will be an event
Scoutmaster and Assistant Scoutmaster, as well as a Senior Patrol Leader appointed for
each troop activity. A troop activity is one that involves two or more patrols. The
leaders will be introduced to all attending scouts. Adults need to supervise all activities.
Adult leaders should coordinate their monitoring activities and; define a chain of
command for communicating issues, to each other and to the Senior Patrol Leader.
Patrol Leaders and Scouts so they know the chain of command.
8. Concerns regarding Scout or adult leader behavior need to be addressed as soon as they
occur. Experience shows that Scouts often need further discussion and interpretation of
the Oath and Law to help bring it into their daily lives.
9. There are a number of levels of response that may be used to ensure a high level of
- Verbal warnings by Scout or Adult Leaders can be used initially when behavior
begins that might escalate into a more serious behaviors.
- The Scout may be required by an Adult leader to take a ten-minute time out away
from the troop to reflect on that portion of the Scout Oath or Law that was
violated. This may conclude with a discussion of the reflection with the
Scoutmaster or other adult leader; additional time to write out their reflections or
an apology to the Troop with reflections. A second or third time out for the same
reason will result in a permanent time out for the remainder of the activity.
- Consistent inappropriate behavior or insubordination will require parents and/or
guardians to transport their Scout from the location of the summer camp or other
- Repeated or serious violations of the Oath or Law will result in the Scoutmaster
implementing up to a 30- day suspension from Troop activities or meetings to
review Chapters 1 and 2 in the Scout Handbook. Chapters 1and 2 cover in detail
with the Oath and Law and the meaning of Scout Spirit. A Scoutmaster conference
and a discussion with the PLC is necessary for a boy to rejoin the troop.
- Misdemeanors or Felonies alleged to have been committed by Scouts and/or adults
will be reported to local law enforcement agencies immediately for investigation
and appropriate action up to and including arrest and prosecution.
10. Scout Leader(s) Responsibility A major offense requires the following action:
- Local law enforcement authorities
- Pacific Harbor Council Executive Officer or designee
- Troop 2 Scoutmaster and/or Committee Chair if not present
- Parents of victim and those alleged of misconduct
- Medical treatment as required
- Confirmation and safe place.
- Separate participants
- Take reports from participants to the incident.
11. The Scoutmaster, in consultation with the Troop Committee, based on reports from
local law enforcement agencies and others, will determine:
- What actions that may be taken up to and including dismissal from Troop 2.
- Conditions for return to Scout activities if any.
The Scout Behavior Policy # 2001- 2, was adopted by the Troop Committee at their regular
meeting on June 18, 2001.