CVS TA Training - PowerPoint by cuiliqing

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									      Contractor Verification System
                  (CVS)




           CVS Program
      Implementation Overview




Presented by the Army CAC/PKI Programs Office
                   CVS Team

                 NETCOM / 9th Arm y Signal Command
                       “Voice of the Army”
                                 What is the CVS?
   User Friendly - Secure Web-Based Business Systems Application (via ISPs)

        Automates the current DD Form 1172-2 process (Government Paperwork Elimination Act)

        An online process that provides eligible DoD contractors a Common Access Card (CAC)

          •    Eligible contractors are those requiring Logical Access to DoD Information
               Management Systems or having Mission Area requirements/entitlements

          •    System Application provides capability to Verify eligibility of DoD Contractors prior
               to issuing CACs

          •    DoD contractors are entered into the Defense Enrollment Eligibility Reporting
               System (DEERS) online automatically

          •    Eliminates DD Form 577 Signature Cards for CAC Issuance

        System Application is maintained by the Defense Manpower Data Center (DMDC)

          •    Anticipates future CVS Program enhancements

   Replace Contractor CACs at expiration date or when new contractor employees
    require CACs after CVS Implementation

                                   NETCOM / 9th Arm y Signal Command                               2
                                         “Voice of the Army”
                            The Need For CVS

 DEERS database will be “locked down” 31 July 2006, except the
    authoritative (i.e. CVS), IAW OUSD (P&R) Memo dated 10 November 2005

        Lockdown slipped to 27 October 2006

        The Army is in a period of flexibility permitting use of the DD Form 1172-2
         with reporting to the CVS Team – some sites already locked down

        Army lockdown targeted for 31 March 2007 via Army G-1 Staff Policy

 Reduce potential security gaps or fraudulent issuance of CACs
 Facilitate the DoD mandate for a stronger chain-of-trust
   Provide information for improved management of contractors

   Reduce front end time required to initiate CACs

 Reduce potential for data entry errors into the DEERS database
                                NETCOM / 9th Arm y Signal Command                      3
                                      “Voice of the Army”
                       CVS Program Role Players


 Installation Participants:
       Installation; Garrison; Organization; Component; Site Point-of-Contact (POC)
         •    Staff Action Officer – busy through CVS Implementation
       Information Assurance (IA) Managers
       CVS Trusted Agent Security Managers (TASM – Alternate TASM)
         •    Project Managers/Security Managers/other Leaders
       CVS Trusted Agents (TA)
         •    Contracting Officers Representatives (COR), Contracting Officers
              Technical Representatives (COTR), other approving officials
       Prime Contractor Corporate Facility Security Officers (FSO)/ Security
        Managers (SM)/Project Manager/Responsible Contractor Official
       All Contractors receiving CACs
       DEERS/RAPIDS workstation Operators – Verifying Officials


                               NETCOM / 9th Arm y Signal Command                   4
                                     “Voice of the Army”
                                   CVS Chain of Trust

                                                          DoD                         Army
Army POC                                                CVS POC                      CVS POC
to DMDC

 Installation - Garrison –
 Organization -                                 US Army
                                                                  Tenant I       Tenant II         Tenant III    Tenant IV        Tenant V
                                                Garrison
 Component POCs

TASMs                               TASM
                                                   Site ID
                                                                          TASM
                                                                                         Site ID
                                                                                                                 TASM
                                                                                                                                 Site ID

(Organizational
TA Coordinator)                    Alt. TASM        G6                  Alt. TASM         G4                    Alt. TASM    Tenant


TAs
(CAC Approving           Corp. FSO completes
                            applications &   TA              TA                     TA             TA                       TA             TA
Official )                   returns to TA
                               for review
                                                                                    TA             TA

1) FSO contacts TA
2) System notifies Contractor                  FSO
  To go to VO & obtain CAC

                                           NETCOM / 9th Arm y Signal Command                                                                5
                                                 “Voice of the Army”
                            CVS Roles and Responsibilities

                   Roles                                                           Responsibilities
Installation - Garrison - Organizational –      Oversees implementation at the Installation & subordinate activities
Component - Site Point-of-Contact               Provides Tier I support to the Installation, Garrison, or Activity
[Government or Contractor Employees]            Coordinates Kick-Start & Waterfall Implementation Programs
                                                Manages Metrics for Monthly Reporting thru Implementation
                                                Route SiteID & TASM Requests to NETCOM Help Desk
CVS Trusted Agent Security Manager              Registers Trusted Agents (TA)
(TASM) = TA Coordinator [Government             Transfer contractor sponsorship between TAs
Employees]                                      Remove TAs


CVS Trusted Agent (TA) = CAC Issuance           Create new contractor account in CVS
Approving Official [Government                  Approve, reject, or return contractor application
Employees]                                      Re-verify contractor CAC requirement


Prime Contractor’s Facility Security Officer    Notify TA to initiate a contractor CAC request
(FSO)/ Security Manager (SM)/ Security          Enter/edit contractor information in CVS
Certification Official                          Submit completed application
[Contractor Personnel]                          Maintain records of contractor’s approved/rejected application



All Contractor Personnel                        Obtain CAC at DEERS/RAPIDS terminal when approved
                                                Inform Corporate FSO of approval/denial for a CAC
                                                Return CAC to Corporate FSO upon departure or dismissal


                                               NETCOM / 9th Arm y Signal Command                                   6
                                                     “Voice of the Army”
                         Current Manual Verification Process



                                                                     Contractor manually fills out DD Form
              DD Form 1172-2                                          1172-2
                   Approved DD                                       Government sponsor approves DD
                  Form 1172-2                                         Form 1172-2
                                                                     Contractor proceeds to
Contractor                             Government Sponsor              DEERS/RAPIDS terminal with DD
                                                                       Form 1172-2 & two photo IDs
            Approved DD Form 1172-2
                                                                     Verifying Official (VO)
                                                                                  Verifies contractor’s identity
                     DD Form
                     1172-2                                                       Transcribes info from DD Form
                    Transcribed
                                                 Verifying                         1172-2 to DEERS/RAPIDS
                                                 Official
                                                                                  Verifies and compare government
   
                                                                                   signature from signature card
                                                                     Contractor issued a Common Access
                                       DD Form
                                       Signed




                                   
                                       1172-2




                                                                       Card (CAC), signs DD Form 1172-2
                                                                       acknowledging receipt
                                                                     Signed DD Form 1172-2 transferred to
                                                                       DMDC for maintenance
 DEERS/RAPIDS
                                       DMDC

                                           NETCOM / 9th Arm y Signal Command                                         7
                                                 “Voice of the Army”
                                       CVS Process Flow
                                Step 1 – CVS TASM Assignment


 CVS TASM must be a government employee
         Project/Program Managers
         Organizational Security Officers                 DEERS Ops Support        Digitally signed
                                                                               1b   email to add CVS
         Contracting Officer Representatives                                       TASM
         Other responsible personnel
   CVS TASM requested by Installation POC
         CVS TASM must be in DEERS before                                                       Army POC
          registering in CVS
         One Primary & one Alternate CVS
          TASM per Site ID
                                                                                                       1a
   CVS TASM is responsible for
         Registering CVS TAs
         Transferring contractor sponsorship
          between CVS TAs                                                                CVS IPOC

         Removing TAs
   CVS TASM can utilize the CAC for the initial
    logon, 48 hours after the TASM was
    established.
                                                                                         CVS TASM



                                      NETCOM / 9th Arm y Signal Command                                     8
                                            “Voice of the Army”
                                     CVS Process Flow
                                Step 2 – CVS TA Assignment

 CVS TAs must be government
    employees
           Contracting Officers Technical
            Representatives (COTR)
                                                       2a Register CVS TA
           Contracting Officers
            Representatives (COR)
           Other Approving Official
                                                                               CVS TASM
   CVS TA are designated by CVS TASM
                                                DEERS Security Website
           CVS TA must be in DEERS
            before registering                                                            CVS TA
                                                                          2c
           Suggest two or more CVS TAs
            per CVS TASM or SiteID
   CVS TA is responsible for
           Acting on Contractor requests
           Reviewing requests to approve,
            return, reject, and re-verify                                            2c
            applications                          DEERS Ops Support
           Re-verifying contractor eligibility
   CVS TA can utilize the CAC for the                                 2b
    initial logon, 48 hours after the TA was
    established.


                                      NETCOM / 9th Arm y Signal Command                            9
                                            “Voice of the Army”
                     Automated Verification Process

 Contractor Company or Site
    Representative notifies CVS TA of new
    Contractor CAC requirement                                                                                                Corporate Facility Security Officer

   CVS TA creates new account                                                                                                                                                                                                                          DEERS
         CVS generates temporary USERID
          and password and displays                                                                                                                                                                            3h
          immediately                                                                                                                                                                                      Add contractor
   Corporate FSO, Contractor or etc…                                                                                                           CVS                                                        when approved




                                                            New Contractor CAC request

                                                                                              Create contractor app account
    completes application
   CVS TA reviews application                                                                                                  3c




                                                                                                                                                                                                                                                     OR Notify & record rejection
   CVS notifies contractor FSO of application




                                                                                                                                                                                                               Edit profile / complete application


                                                                                                                                                                                                                                                        DEERS/RAPIDS for
                                                                                                                                                                                                                                                        Direct contractor to
                                                                                                                                              Notify TA of application
                                                                                                                                                                                                          3e
    status




                                                                                                                                                                              Approval/Return/Rejection
         Accept
            Contractor gets CAC
            DEERS updated




                                                                                                                                                                                                                                                        CAC
         Return
            Application corrected                                                       3b                                                                                                                                                                     3i
                                                                                                                                         3f
         Reject                                      3a                                                                                                                 3g
            Rejection recorded
         Re-verified                                                                                                            3d
            Contractor retains CAC                                                      CVS TA
                                                                                                                                                                                                                                  Contractor
                                     NETCOM / 9th Arm y Signal Command                                                                                                                                                                                                    10
                                           “Voice of the Army”
                        Army CVS Implementation Status
 Army Implementation Strategy:
        Beta Test completed = July 2006 & Pilot Demonstration Program completed = November 2005

        Phase I “Kick-Start Implementation” = 19 June thru 8 September 2006

        Phase II Implementation Training

          •     VTCs; Classroom; & Workshops = 6 November – 9 March 2007

          •     Army Webinar Interactive Training completed = 14 December 2006

        Army Web Based Training (WBT) CVS Refresher Training = January - March 2007

          •     CVS Overview = URL http://www.brainshark.com/maden/vu?pi=693945083

          •     CVS User Training = URL http://www.brainshark.com/maden/vu?pi=285183845

 DMDC Computer Based Training (CBT) Certification Training = later this year - Indefinitely
        CVS Program Overview

        CVS TASM Certification

        CVS TA Certification

        CVS for Contractor Personnel


                                            NETCOM / 9th Arm y Signal Command                      11
                                                  “Voice of the Army”
              Contractor Verification System (CVS)
                    Army Support Concept

 Army Integrated Support = 4 Tier Concept
      Tier 1 – IPOC/GPOC/OPOC/CPOC/Site POC (local manager)
      Tier 2 – IA CAC/PKI Helpdesk (Arlington, VA)
      Tier 3 – Army SPOC (Arlington, VA)
      Tier 4 - DMDC (Monterrey, CA & Rosslyn, VA)
 Army Knowledge Online (AKO) Homepage
      CVS Reference Files
      Implementation Briefing/Training Materials
      CVs Infrastructure (SiteID; TASM; Alternate TASM) Forms
      CVS Program Management Tools
 CVS Metrics are provided online by the Business System

                             NETCOM / 9th Arm y Signal Command   12
                                   “Voice of the Army”
                      Contractor Verification System (CVS)
                     Installation Profile – Rated CVS Ready

   US Army Garrison (USAG)
     -- DHR                       -- DOL                      -- Safety Office
     -- DES                       -- DPTMS                    -- DOIM
     -- DMWR                      -- PSBA                     -- RMO

   USAG Tenants
     -- 12th Bde Western Region                               -- DoD Pharmacoeconomic Center
     -- 2nd Bde 75th Div                                      -- HHC MEDCOM
     -- 470th MI Brigade                                      -- Camp Bulls Training Site
     -- 5th Recruiting Bde                                    -- IMA Southwest Region
     -- AMEDD C&S                                             -- Institute of Surgical Health
     -- Brook AMC                                             -- NRD San Antonio
     -- Center for Health Care Contracting                    -- SRCC-W
     -- Commissary                                            -- TIMPO-SA
     -- DENCOM                                                -- TRICARE Regional Office Southwest
     -- DENTAC                                                -- US Army North
     -- USA Veterinary Command                                -- USAMITC
     -- USARSO                                                -- VETCOM Laboratory

                                             NETCOM / 9th Arm y Signal Command                       13
                                                   “Voice of the Army”
                IA CAC/PKI Help Desk &
                  DMDC Website URLs
                     (Customer Support)


Telephone #:
866-738-3222
703-769-4499
Hours of Operation:
7:30 AM – 4:30 PM EST/EDT
Monday-Friday

CVS URLs:                             AKO Link to CVS Information:
https://pki.dmdc.osd.mil/appj/c       https://www.us.army.mil/suite/collaborati
vs/ requires a CAC                    on/folder_V.do?foid=961032&load=true
https://www.dmdc.osd.mil/appj
/cvs does not require a CAC
                            NETCOM / 9th Arm y Signal Command               14
                                  “Voice of the Army”
                   CVS Overview Summary

 Build the CVS Program
  Infrastructure ASAP
       * Establish a CVS POC, then
       * Request SiteIDs, then
       * Assign TASMs, and
       Identify TAs for assignment
 Initiate Chain Teaching in
  subordinate organizations
 Get Tenants on-board with CVS
 Ensure “Prime Contractors” who
  require CACs are on-board
* SiteID Request; TASM: & Alt TASM
  Request should be in one data set

                                  NETCOM / 9th Arm y Signal Command   15
                                        “Voice of the Army”
                Army CAC/PKI Programs Office CVS
                   Program Contact Information

 LTC Mattie Love                                   Paul Mayo
    Army CVS Point-of-Contact                           CVS Implementation Team
    Deputy Director, Army CAC/PKI                       Telephone: 703-602-3215
    Programs                                            Email: Paul.Mayo@us.army.mil
   Tom Davis                                          Amy Adams
    CVS Project Manager                                 CVS Implementation Team
    Telephone: 703-602-7525                             Telephone: 703-602-7404
                                                        Email: amy.adams4@us.army.mil
    Email: Thomas.Davis22@us.army.mil
   Bob Eves
                                                       John Finafrock
                                                        CVS Implementation Coordinator
    CVS Program Policy Manager
                                                        Telephone: 321-751-0241
    Telephone: 703-602-7521                             Email: John.Finafrock@us.army.mil
    Email: bob.eves@us.army.mil
   Daphne Jackson
    CVS Implementation Team
    Telephone: 703-602-2426
    Email:daphne.l.jackson@us.army.mil
                            NETCOM / 9th Arm y Signal Command                          16
                                  “Voice of the Army”

								
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