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IV

VIEWS: 19 PAGES: 35

									                                                COVER PAGE



                                             Government of Latvia




                                  United Nations Development Programme




  Strengthening Youth NGOs: Coordinated Support to Young People’s Health and Development
                                         Phase II



The Strengthening Youth NGOs project is designed to increase the capacity of Latvia’s civil society to carry out
coordinated and comprehensive HIV prevention programs in order to limit the spread of HIV and to promote inter-
sectoral cooperation. The project strategy is to: 1) strengthen youth NGOs capacity for implementation of HIV
prevention programs and projects; 2) develop a coordination and supervision product line regarding HIV prevention
programming at an umbrella organization; 3) raise stakeholders’ awareness and involvement in HIV prevention
programs at the municipal level. The project operates mainly at the grass-roots level and its specific tasks are the
provision of training of peer educators’ trainers, training of peer educators, implementation of peer education
activities, preparation of information materials and facilitation of networking within and outside country. The
following outcomes are expected: 1) a strong umbrella organization with specific coordination and supervision
functions developed; 2) increased capacity of local youth NGOs; 3) increased networking in project development and
implementation among youth NGOs; 4) increased awareness on the role of youth NGOs in HIV/AIDS prevention.




                                                                                                               1
                                                                   Table of Contents
   Table of Contents .................................................................................................................................... 2
   Part Ia. SITUATION ANALYSIS ........................................................................................................ 3
   Background Information on HIV/AIDS Epidemic in Latvia........................................................................ 3
   Regulatory Framework ............................................................................................................................ 4
   Prior and Ongoing Assistance................................................................................................................... 5
            Preliminary Outcomes ................................................................................................................. 5
   Development Objective............................................................................................................................ 6
   Project Beneficiaries ................................................................................................................................ 6
   Part Ib. STRATEGY ................................................................................................................................ 8
Part II. RESULTS FRAMEWORK .................................................................................................................. 10
PROJECT IMMEDIATE OBJECTIVES, OUTPUTS AND INDICATORS , ............................................................ 11
   Immediate Objective 1 To strengthen an Umbrella organization on reproductive and sexual health and
   HIV/AIDS prevention ............................................................................................................................ 11
   Immediate Objective 2 Increase capacity of youth NGOs in Latvia to carry-out peer education activities 13
   Immediate objective 3 Increase young peoples knowledge and skills on HIV/AIDS prevention through peer
   education .............................................................................................................................................. 14
   Immediate Objective 4 Increase awareness on peer education as an important tool for HIV/AIDS prevention
   among main stakeholders (government and municipal level; health and social services providers involvement)
   ............................................................................................................................................................. 15
   Immediate Objective 5                 Ensure sustainable, high quality and transparent project management ................ 16
Part III. MANAGEMENT ARRANGEMENTS ................................................................................................. 17
   Execution and Implementation arrangements........................................................................................... 17
           Executing Agency ......................................................................................................................... 17
           Implementation Agency ................................................................................................................. 17
           National Project Director ............................................................................................................... 17
           Project Steering Committee ............................................................................................................ 18
           National Project Coordinator (NPC) ............................................................................................... 18
           UNDP ........................................................................................................................................... 19
           The Umbrella organization ............................................................................................................. 19
           International Consultant for Needs Assessment (IC) ........................................................................ 19
   Monitoring, Reporting and Evaluation .................................................................................................... 20
           Monitoring .................................................................................................................................... 20
               Monitoring at the project level: .................................................................................................. 20
               Monitoring tools: ....................................................................................................................... 20
           Reporting ...................................................................................................................................... 21
           Evaluation ..................................................................................................................................... 21
   Risks and Assumptions .......................................................................................................................... 21
Part IV. LEGAL CONTEXT ......................................................................................................................... 23
ANNEX 1 PROJECT RESULTS AND RESOURCES FRAMEWORK ................................................................. 24
ANNEX 2 PROJECT WORKPLAN ................................................................................................................ 29
ANNEX 3 Job Description for National Project Director ..................................................................................... 31
ANNEX 4 Generic Job Description for National Project Coordinator ..................................................................... 32


                                                                                                                                                                 2
                                     Part Ia. SITUATION ANALYSIS

Background Information on HIV/AIDS Epidemic in Latvia

The first registered HIV infection case in Latvia dates back to 1987, that of AIDS – 1990. At the beginning
infection was spreading through sexual transmission, mainly among men who have sex with men (MSM). In
1997 five cases among intravenous drug users were registered, and this initiated a second wave of HIV epidemic
in Latvia. Eight hundred seven new HIV cases were registered in Latvia in 2001 (335.4 per 1 million
inhabitants) thus ranking Latvia in the third highest place in Europe after Estonia and Russia. A large majority
of registered cases (81%) was the result of injecting drug use. In 2002, the total number of newly registered HIV
cases was 542. The number of HIV infected young people aged 15-20 continues to grow, raising concerns, since
they already constitute 15% of registered HIV cases. A majority of HIV infected (54%) are 25 years old and
younger. Since the largest proportion of those infected are men (77%) who use drugs, it is predicted, that HIV
will expand outside the IDUs community through sexual contacts with those who are not injecting drug users.
Therefore growth of HIV infection among young women is liable to occur. There are some confirmative
indications of this trend – there is an increasing proportion of women among the newly registered HIV positive
cases (2001 – 22%, 2002 – 30%, January-May 2003 – 33%.). By September 1, 2003, the total number of known
HIV positive people reached 2,581 and those with AIDS- 208. (www.aids-latvija.lv).

A number of projects executed in Latvia with the donor support in past few years have been targeted towards
capacity building of local youth NGOs which work with peer education methods on reproductive and sexual
health issues, including HIV/AIDS. Those projects mostly initiated networking and experience sharing among
youth NGOs. The main (central) NGOs in the field are “Jaunatne pret AIDS” (Youth against AIDS) and Latvian
Association for Family Planning and Sexual Health “Papardes Zieds”(Initiator of NGO Coalition “Other
school” which unites nine NGOs working on reproductive and sexual health issues using peer education
methods). A preliminary assessment of the interagency project (LAT/01/005) Coordinated Support to Young
People’s Health and Development showed that the project increased cooperation among youth NGOs
implementing peer education projects, as well as their cooperation with physicians, teachers and other adult-
professionals. Overall, the NGOs representatives noticed that participation in the project increased their
capacity on project development and management. However, further support to developing training programs
for trainers and advisory services for smaller NGOs was mentioned as a critical factor in order to achieve
sustainable results.

Information and education have proven to be the main weapons in the battle against AIDS epidemic in the
world. Education programs are aimed at developing young peoples knowledge, beliefs and skills and at enabling
them to protect and be responsible for their own health. Peer education in particular has several advantages over
other health education and promotion methods: perceived higher credibility of the peer educators in the eyes of
their target groups; peer educators are not seen as authority figures, but more like peers who are giving advice to
peers. It should be added that peer education is based on a scientifically sound behaviour change theory and
models and also has been used in practice over past 20 years in several areas of health education, including
reproductive and sexual health. All institutions, which are capable to gather young people, can implement youth
peer education projects. However, particularly the non-governmental sector has achieved great success to unite
young people and implement peer education projects.

The role of non-governmental sector in prevention programs will increase when Latvia will completely join the
European Union, however successful participation in EU Public Health Program, an important tool for
HIV/AIDS prevention, will largely depend on NGOs’ ability to develop quality and innovative projects, to use
existing resources and to create local (municipal and state level) and international cooperation networks.




                                                                                                                 3
Regulatory Framework

A number of governmental policy documents have been produced in the last few years that concern young
peoples health, development and prevention of HIV/AIDS. This project addresses and supports proposed
elements of these documents, thus serving as a complement to the host country strategy. In turn, these
government policies provide the mandate and justification for UNDP intervention and support. Specifically,
these documents are as follows:
1) the National Program for HIV/AIDS Spread Control from 2003-2007 (Cabinet of Ministers, 2003), where
HIV prevention among young people is set as one of main priority areas and the non-governmental sector is
recognized as crucial implementation partner in the document. With the adoption of this document Latvia’s
government provided a political commitment to further implement HIV/AIDS prevention, care and treatment
policies within the scope of its responsibilities;

2) the National Youth Policy (adopted by Cabinet of Ministers, 2002), which includes development of youth-
specific information systems; further support to youth initiatives and activities; tackling of young people health
problems, including HIV/AIDS and substance abuse. The Policy also states non-governmental organizations
working with young people and children and youth organizations as main partners for implementing youth
policy in Latvia.

It should be mentioned, that Youth Council of Latvia in 2002 initiated drafting of Law on Youth, which will set
a legislative background to organization of work with young people and ensure that youth organizations play a
significant role in the process.

The Interministerial Coordinating Committee on Sexually Transmitted Infections (STI) and HIV coordinates
multi-sectoral HIV/AIDS response in Latvia. The Committee was created to strengthen coordination between
interested state, municipal and NGO partners in issues surrounding STIs/HIV/AIDS. According to its statutes
the Committee outlines priorities for HIV/AIDS and STI prevention, amends work plans and programmes,
provides advice to government leaders and advises on matters of funding.

Ministry of Health is the responsible line Ministry for planning of HIV/AIDS monitoring, prevention and
treatment activities in the country. Several subordinate structures are responsible for HIV/AIDS and STI
prevention:
 AIDS Prevention Centre – established in 1993, main responsibility includes planning and coordination of a
    comprehensive HIV/AIDS prevention program in Latvia;
 Infectology Centre of Latvia – provides comprehensive HIV/AIDS diagnostic and treatment;
 Health Promotion Centre – responsible for information, education and communication activities that
    promote healthy behaviour, healthy lifestyles and prevention of illness;

Ministry of Education and Sciences (MoES) in entrusted with the responsibility of youth issues in general,
including collaboration with youth non-governmental organizations and development of health education
curriculum. State Youth Initiative Centre is a subordinate structure of the MoES, which is responsible for
implementation of state youth policies and cooperation with youth NGOs.

Issues of youth education and health prevention are integrated also in to portfolio of the Secretariat of the
Minister for Special Assignments for Children and Families and of the Minister of Integration.

Despite the clearly set response structure, following problems are observed: insufficient and unpredictable state
funding for HIV/AIDS and reproductive health prevention activities; lack of predictable state funding to NGOs;




                                                                                                                4
non-clear division between responsibility of state and municipal governments in the organization of response to
HIV/AIDS epidemic.



Prior and Ongoing Assistance

The UNDP Latvia Country program (CCF) goal is to establish effective and sustainable multisectoral HIV
prevention programs, with emphasis on young people, people at increased risk and women. The UN General
Assembly Special Session on HIV/AIDS held in June 2001, recognized young people as a main target group and
beneficiary for HIV prevention. Also, HIV prevention among young people through enhanced access to
education and information is one of the targets of Millennium Development Goals to be reached by year 2010.

Since 1996, UNDP Latvia has been the lead agency of the UNAIDS Theme Group in Latvia established in that
same year. Since 1999, UNDP, UNFPA and UNICEF have jointly funded a post of an interagency focal point on
young peoples health, development and HIV/AIDS. In the field of HIV/AIDS and young peoples health and
development, UNDP Latvia is entrusted also to execute activities pertaining to the mandates of UNFPA,
UNAIDS and UNICEF.

Since December 2001, UNDP Latvia in cooperation with the Ministry of Education and Science implemented
the project “Coordinated support to Young People’s Health and Development”. Short-term objectives of the
project were to increase national capacity and provide up-to-date methodological materials to implement
HIV/AIDS prevention activities among young people.

Preliminary Outcomes

The main achievements of project are creation of cascade-type training curricula on peer education, life skills
education and youth friendly health services. Curricula consist of outline of Train-of-trainers course and
suggested course outline for peer educators, teachers or health care providers. Trainings are complemented by
several methodological materials in Latvian on the following areas of HIV/AIDS Education:
         1) Handbook for peer educators on HIV/AIDS and reproductive health;
         2) Guidelines on peer education on HIV/AIDS and reproductive health;
         3) Peer education training program on HIV/AIDS and reproductive health;
         4) For Young People About Intimacy (Handbook for teachers on life skills education on HIV/AIDS and
reproductive health);
         5) Handbook on youth friendly health services: HIV/AIDS and reproductive health (for health care
providers);
         6) Manual for peer educators to work with especially vulnerable young people.
First five materials are available in English and some of them – in Russian.

A network of local youth NGO’s has been created and 18 NGOs throughout Latvia have been trained in peer
education methodology (299 peer educators). All of the involved NGOs developed and implemented peer
education projects under the supervision of NGO Jaunatne pret AIDS. Findings of the project mid-term
evaluation suggest that NGO Jaunatne pret AIDS, as a Lead Implementing Agency, for the project has improved
its administrative/coordination capacity and cooperation skills with other NGOs. In addition, representatives of
involved NGOs mentioned their intentions to collaborate with other NGOs to implement larger-scale HIV
prevention activities. Preliminary assessments also showed that project facilitated increased cooperation among
youth NGOs while implementing peer education projects; as well as their cooperation with physicians, teachers
and other adult-professionals. The available support from most experienced parties such as Jaunatne pret AIDS



                                                                                                              5
and the National project coordinator were highly appreciated by representatives of regional NGOs. Overall, the
NGO representatives noticed that participation in the project increased their capacity on project development
and management. Mid-term evaluation process and preliminary assessments recognized following needs:
1) Need for further unified support on training of peer educators as being critical to the achievement of
sustainable results;
2) Need for well-developed advocacy activities regards to young peoples involvement in HIV/AIDS and
reproductive and sexual health activities.

Lack of clear communication strategy was recognized as one main weaknesses of current project, therefore the
Phase II emphasizes development a comprehensive project communication strategy to ensure that all level
stakeholders (state, municipalities and young people) are informed on the role of youth NGOs and peer
education as one of the informal education tools in HIV prevention.

UNDP global support strategy seeks to create legal background and human capacity in order to ensure
sustainability of supported activities (programs and projects). Following factors can influence the sustainability
of HIV/AIDS prevention programs executed by youth NGOs:
         Administrative capacity of an organization, including availability of premises and funds to execute
             peer education programs;
         Technical capacity of an organization: availability of a person or a group of persons who can plan
             and implement peer education trainings. The person/or group of persons have to have at least
             following knowledge and skills:
                     o Good knowledge on the topic (in this case reproductive health, HIV/AIDS prevention);
                     o Group leaders skills;
                     o Communication and supervision skills;
                     o Project management skills.
         Commitment of the director/board of NGOs as well as trained peer educators to continue peer
             education program beyond the time frame of one project;
         Access to continuous funding to cover administration expenses of NGOs;
         Access (in terms of availability, ability to prepare competitive project proposals) to project funding
             from government and various external donors (incl. EU, Nordic Countries etc.)

Development Objective

The project development objective is to increase capacity of Latvia’s civil society to carry out coordinated and
comprehensive HIV prevention activities that are targeted towards young people to limit spread of HIV and to
promote inter-sectoral cooperation. It is expected that raised capacity and enhanced cooperation will enable
youth NGOs to successfully prepare and apply project proposals to fund HIV/AIDS and reproductive and sexual
health prevention activities.


Project Beneficiaries

The direct beneficiaries of the project are youth NGOs in Latvia (NGOs having at least 50% of members below
age of 25) through increased capacity of the NGOs to design, execute and supervise peer education projects and
activities.

Other beneficiaries include:
1) Young people in age below 25 reached out through peer education activities;
2) Individuals involved in delivering training in the project;


                                                                                                                6
3) Health professionals, social workers, teachers who will be involved in some project activities;
4) Ministry of Education and Science and the State Youth Initiative Centre in particular will increase its
capacity to collaborate with youth NGOs.




                                                                                                             7
                                             Part Ib. STRATEGY

The project’s immediate strategy is to operate mainly at grass-roots level by focusing on capacity building
measures to strengthen NGOs coordination and youth NGOs involvement in the HIV/AIDS prevention activities
and through awareness raising on the role of youth NGOs among main stakeholders: municipal governments,
schools, health and social services.

Thus, the project strategy is to 1) to strengthen capacity of youth NGOs on development and implementation of
HIV prevention programs and projects; 2) to develop a coordination and supervision product line for
assistance on development and implementation of HIV prevention programs and projects at an Umbrella
organization; 3) to raise stakeholders awareness and involvement on HIV prevention programs at municipal
level.

The sustainability of the project is based on assumption, that strengthened youth NGOs will be competitive to
receive HIV/AIDS prevention grants from the State Health Promotion Centre funding and from municipalities
and to collaborate with other national and international organizations in order to participate in the Program of
Community Action in the Field of Public Health 2003-2008 (Decision 1786/2002/EC of the European
Parliament and of the Council of 23 September 2002). At the same time one must recognize that sustainability
of HIV prevention activities at local NGOs will depend on availability of motivated peer educators and NGO
staff and recognition of the problem by local municipalities. The sustainability of an Umbrella organization will
depend on following factors: availability of professional and motivated staff; availability of business plan;
quality of provided services for costs; availability to attract additional funding from the EU Program of
Community Action in the Field of Public Health 2003-2008 and national funds.

At State level, AIDS Prevention Centre is the main agency of the Ministry of Health that is implementing HIV
prevention and monitoring activities. Main partners in implementation of HIV prevention activities are
institutions of Ministry of Education and Science, Ministry of Interior Affairs, Ministry of Defence and a large
number of non-governmental organizations scattered nationwide. Monitoring, coordination, supervision and
evaluation of the National program is performed by the State Coordination Commission on Sexually
Transmitted Diseases and HIV/AIDS – which is a cross-ministerial coordination body.

Young people are one of the priorities of Latvia’s government with respect to HIV/AIDS prevention. The
current project is developed based on The National Public Health Strategy and The National Program for
HIV/AIDS Spread Control from 2003-2007 (hereinafter, Strategy), which are main guiding documents on
HIV/AIDS prevention and treatment activities in the country. The National Youth Program for 1998-2003,
which is implemented by the Ministry of Education and Science envisages HIV/AIDS prevention as one of the
activity areas. A Draft National Youth Program 2004-2008 sub-program Youth health has an objective to limit
spread of HIV/AIDS and STI among young people.

In the current legislative framework, however, there are no clear visions on how State functions are to be
delegated to the non-governmental sector. Nevertheless, the Strategy identifies NGO sector as a crucial partner
in HIV prevention activities. Non-governmental organizations can implement HIV prevention activities through
a grant application framework to the State Health Promotion Centre, the Foundation of Integration, to the State
Youth Initiative Centre (under the National Youth Program) and to municipalities. Also the opportunities for
NGOs for cross-boarder collaboration on HIV/AIDS prevention will considerably increase through the EU
Program of Community Action in the Field of Public Health 2003-2008 for which Latvia is eligible since 2003.




                                                                                                               8
In disbursement of funds and implementation of program the EC will give priority to the projects which 1:
- Provide European added value (activities yielding relevant economies of scale at European level, conducted
in as many Member States as possible and capable of being applied elsewhere),
- Are large-scale (in content and geographical coverage), multiannual and multidisciplinary (activities which
cover an issue in a broad way involving all relevant partners and disciplines, span several years and cover a
wide scope of issues),
- Lead to sustainable results and outputs (which are likely to make a lasting contribution both to the objectives
of the programme and to the development of the Community’s health strategy),
- Are relevant and contribute to policy development at EU level, and
- Give appropriate attention to the evaluation of the process and results.

Multidisciplinary approach, sustainable results, contribution to long-term policy development in the respective
area and proper evaluation are also the criteria guiding UNDP support at the Country level. The area of UNDP
support in Latvia corresponds to the second Country Cooperation Framework (2001-2004) between UNDP and
the Government of Latvia and the Strategic Results Framework of UNDP Latvia CO, which upon the
Government’s request is extended till 2005. A strategy for use of UNDP resources is based on coordination of
international assistance to the government officials and civil society to minimize the impact of HIV/AIDS to
Latvia’s society with particular emphasis to high-risk groups, including youth.




1
    http://europa.eu.int/comm/health/ph_programme/projects/projects_en.htm (accessed 23/09/2003)


                                                                                                               9
                                        Part II. RESULTS FRAMEWORK

The goal of the project is to limit spread of HIV/AIDS among young people below 25 in Latvia.

The main project objective is to increase institutional capacity of youth NGOs on delivering comprehensive
HIV prevention services to young people.

The immediate objectives of the project are to 1) establish an organization to serve as an Umbrella
organization for youth NGOs working on HIV/AIDS prevention; 2) increase capacity of youth NGOs to develop
and implement HIV/AIDS peer education programs for young people; 3) enhance inter-sectoral cooperation
between government and civil society in delivering HIV prevention activities.

Upon successful completion of the project following outcomes are expected:
1) Strong umbrella organization on HIV prevention and peer education which is performing role of a mentor to
smaller youth NGOs, is capable of organizing quality training seminars, supervises peer education programs on
a national level; successfully applies and manages grant funding and might represent views of NGOs working
on HIV/AIDS issues at various governance levels (including Interministerial Coordinating Committee on STIs
and HIV);
2) Increased capacity of local youth NGOs on HIV/AIDS prevention programming and management of project
funding;
3) Increased information exchange and networking on project preparation among local NGOs;
4) Increased awareness on role of youth NGOs in HIV/AIDS prevention among all stakeholders (municipal
representatives, health care providers, providers of social services and teachers etc.).

In order to ensure the continuity and sustainability of the immediate objectives outlined in the project document,
the results and lessons learned from the initiatives undertaken by local NGOs will be presented and
disseminated to the main stakeholders.




                                                                                                               10
                           PROJECT IMMEDIATE OBJECTIVES, OUTPUTS AND INDICATORS2,3




Immediate Objective 1 To strengthen an Umbrella organization on reproductive and sexual health and
HIV/AIDS prevention

Output 1.1. Proposals for an Umbrella organization developed and reviewed.
            Activities                                                 Output indicator
 1.1.1      Organize initial needs assessment                          1) Desired criteria for the Umbrella
 1.1.2      Organize expert committee meeting to review the            organization approved;
            recommendation report and formulate criteria               2) Eligible proposals submitted to NGO
 1.1.3      Organize competition to select an Umbrella organization    forum for selection
 1.1.4      Held meetings with applicant organization representatives

In-depth needs assessment should help to answer following questions:
 What youth NGOs and involved state (municipal governments) organizations expect from the Umbrella organization;
 What functions the Umbrella organization can perform;
 How the Umbrella organization could sustain those functions;
 What are the minimum requirements for the organization to perform those functions (personnel and budget wise);
 What are the main strengths & weaknesses of youth NGOs working in field of health education, including HIV/AIDS;
 How recognizable is peer education as a method among youth NGOs.

An International consultant will be recruited to carry out needs assessment. Local expert will assist the International
consultant to formulate criteria for the Umbrella organization and present them to Project Steering Committee.

Submitted proposals will be reviewed by a team of independent experts knowledgeable in the field of young peoples health.
The expert reviews along with the proposals will be submitted to Youth NGO Forum.

Output 1.2. An umbrella organization selected
          Activities                                                                Output indicator
 1.2.1    Organization of 1-day Youth NGO Forum                                     An Umbrella organization signs two-year long
                                                                                    cooperation agreement

Youth NGO Forum will be organized by the State Youth Initiative Centre in close collaboration with the Youth Council of
Latvia, which is an Umbrella organization for youth NGOs (total number of 37 4) as well as with Jaunatne pret AIDS and
Papardes Zieds. One participant from each youth NGO, which is working on young people health issues, will be invited to
participate in the Youth NGO Forum. The winner will be selected based on the voting by the participants as well as on the
evaluation provided by experts.

Output 1.3 An Umbrella organization increase its technical and human capacity
          Activities                                                    Output indicator
 1.3.1    Develop 2-year action plan                                    Project evaluation shows that objectives set
 1.3.2    Capacity building activities according to the plan5           into action plan are achieved




2
    Budget is included Project Results and resources Framework as Annex 1
3
    Timeline is included as Annex 2
4
    www.ljp.lv 1/09/03
5
    Detailed activities can’t be described yet, because they will depend on the Umbrella organization’s needs as per need assessment


                                                                                                                                       11
An expert will be hired to assist the Umbrella organization in the development of a 2-year action plan on how to establish
and sustain the organization. The action plan shall be reviewed and approved by the Project Steering Committee prior to
release funds for its implementation.




                                                                                                                             12
Immediate Objective 2 Increase capacity of youth NGOs in Latvia to carry-out peer education activities

Output 2.1 Representatives of youth NGOs are trained on peer education projects management
          Activities                                                     Output indicator
 2.1.1    Organize Train of Trainers course on peer education            25 representatives from different youth
 2.1.2    Organize regional training seminar on peer education project   NGOs trained
          management

The Umbrella organization will organize following training courses:
1) Train of Trainers course on peer education (HIV/AIDS and reproductive health). Expected length is 5 days
(comprehensive training on peer education, HIV/AIDS and reproductive health) + 2 days (project development,
implementation, management). Training will be based on the experience gained and materials developed within the project
Coordinated Support to Young people’s Health and Development.

To complete the course, participants will prepare peer education project proposals to be funded from the project budget. It is
expected that each proposal will contain two parts:
         training of peer educators (including re-training session);
         peer education activities.
The time frame of the projects will depend on organizations capacity but it is expected that the length of the projects in
average will be up to 8 to 10 months. The Umbrella organization will provide technical support to development of project
proposals and will set-up a project review group. Priority will be given to projects with co-financing from other donors.

Criteria to select participants for training will be:
 Experience of candidate in peer education programs and other youth initiatives;
 Capacity of organization to carry out projects;
 Cooperation with municipal government and other stakeholders;
 Commitment of candidate to participate in the project for up to 2 years.
Additional criteria will be discussed with PSC members and the Umbrella organization.

The Umbrella organization will select additional local experts/facilitators for the training. All candidates must be approved
by the Project Steering Committee. An international expert-facilitator will be hired for the Regional training. The duties of
international expert will include exploration and presentation of information on possible donor funding for cooperation
projects (in framework of EC program or other funds).

Participants will receive copies of materials developed within the project Coordinated support for Young people Health and
Development. If necessary, the Implementing organization will decide on printing additional copies and/or development of
additional printing materials.

2) Regional training seminar on peer education– 3 days (includes issues such as advocacy, networking, how to attract funds
for the project, requirements to apply for EC funding etc.).




                                                                                                                            13
Immediate objective 3 Increase young peoples knowledge and skills on HIV/AIDS prevention through
peer education

Output 3.1 Peer educators training implemented at local NGOs
            Activities                                                       Output indicator
 3.1.1      Organize trainings at local NGOs                                 300 peer educators trained (or partly re-trained)
 3.1.2      Test peer educators

Training of peer educators is planned as an integral part of proposals submitted by each organization. Due to the fact that 23
organizations have trained peers during 2002/2003, the trainings offered might include full training of new peer educators as
well as re-training of existing peer educators.

Output 3.2 Peer education activities implemented nationwide.
            Activities                                                       Output indicator
 3.2.1      Peer education activities at local NGOs as planned per           10000 young people reached through peer
            projects                                                         education activities
 3.2.2      Nationwide peer educators meeting                                3-day seminar (summer camp) held with
                                                                             participation of 150-200 peer educators

Peer education activities will be integral part of peer education projects. It is expected that all activities will be carried out
during the time of 6 months. In order to increase networking among peer educators the Umbrella organization will hold 3-
day long peer educator seminar (summer camp). The goals for the seminar are:
1) Presentation of the best practices at each NGO;
2) Experience sharing;
3) Gaining additional knowledge on resources available for peer educators (physicians, social services etc.).




                                                                                                                                     14
Immediate Objective 4 Increase awareness on peer education as an important tool for HIV/AIDS
prevention among main stakeholders (government and municipal level; health and social services
providers involvement)

Output 4.1. Increased collaboration among stakeholders on HIV/AIDS prevention and reproductive health issues
          Activities                                                   Output indicator
 4.1.1    Develop and regularly up-date HIV/AIDS and young people      Four 1-day seminars held
          communication strategy
 4.1.2    Organize regional (within 4 regions in Latvia) networking
          seminars

The PR consultant will develop the Project communication strategy in line with the State Youth Initiative Centre
communication calendar. The PR strategy must be approved by the Project Steering Committee. To increase NGOs
collaboration with other institutions on HIV/AIDS prevention issues State Youth Initiative Centre will organize regional
workshops with participation of:
1) Representatives from youth NGOs;
2) Municipality social services;
3) Youth friendly health providers;
4) Outreach-counselling centres;
5) Teachers;
6) School self-governments etc.

Output 4.2 Range of IEC materials developed on HIV/AIDS and reproductive health issues

          Activities                                                       Output indicator
 4.2.1    Print Booklets on HIV prevention and Youth                       Local NGOs receive IEC materials
 4.2.2    Print Booklets on VCT
 4.2.3    Print Booklets for decision makers on peer education and
          HIV/AIDS
 4.2.4    Condoms for distribution purchased

Informative materials will be designed, printed and distributed under the guidance on the Umbrella organization.




                                                                                                                           15
Immediate Objective 5 Ensure sustainable, high quality and transparent project management

Output 5.1 Project management structure established
          Activities                                                  Output indicator
 5.1.1    Recruit project coordinator and support staff               1st PSC meeting held within 2nd month of the
 5.1.2    Call for nomination of PSC members                          Project

Output 5.2 Efficient every-day project management
          Activities                                                  Output indicator
 5.2.1    The NPC performs his/her tasks according of his/her terms   Project implemented according to the work
          of references                                               plan
 5.2.2    Held regular PSC meetings




                                                                                                                     16
                                  Part III. MANAGEMENT ARRANGEMENTS

Execution and Implementation arrangements

The project will be implemented and executed using the National Execution modality in line with UNDP
procedures and guidelines

Executing Agency
The Ministry of Education and Science will be executing agency for the project. The Ministry will be
represented at the Project Steering Committee (PSC) of the Project, which is the Strategic decision making body
of the Project. Agency should ensure coherence with national policy and objectives through participation in the
appraisal process (PSC meeting), supporting the Implementing agency (providing strategic advise and guidance)
and participating in monitoring and evaluation process.

Implementation Agency

The State Youth Initiative Centre will be the Implementing agency for the project.

The Implementing agency will be responsible for the operational implementation of the project. The
Implementing institution is responsible for:
1) Establishing a project management unit, including office space and access to communication services for the
National project coordinator and her/his assistants;
2) Appointing a National project director (NPD), whose candidacy is approved by UNDP and Ministry of
Education and Science;
3) Supervision of procurement process and selection of various staff involved in the project activities (short-
term experts, translators etc.);
4) Supervision of project activities according to the Project timeline and budget;
5) Reporting on the project progress to the executing agency and UNDP;
6) Evaluation of the project results;
7) Direct financial accountability to UNDP.

A distinction, however, should be made between the overall responsibilities of the Executing and Implementing
agencies of the project. The Executing agency provides strategic guidance and advises in order to ensure
coherence with national policy, as well as on sustainability pertaining to the project, whereas the Implementing
agency is directly responsible and accountable for the operational implementation of the project according to the
Project document and governing UNDP roles and procedures. The Implementing agency is not to be directly
supervised by the executing agency, but in order to ensure more efficient results of the project, the
Implementing agency shall work in close collaboration with the Executing agency.

National Project Director6

The National Project Director (NPD) will be a leading person from the implementing institution.
The responsibilities of NPD are:
1) Financial authority as per UNDP guidelines;




6
    TOR in Annex 3


                                                                                                              17
2) Main focal point between the project and the Government of Latvia institutions involved in the project; any
contractual arrangements between the project and these organizations or private/non-governmental
organizations contributing to the project implementation will be the responsibility of the NPD.
3) Recruitment of the National Project Coordinator and other personnel, which shall be performed in
consultation with the UNDP Resident representative in Latvia as per UNDP rules in force.

Project Steering Committee

Project Steering Committee (PSC) will include one representative from the following organizations, and efforts
should be made to ensure a gender balance on the Committee:
 State institutions
               State Youth Initiative Centre, Ministry of Education and Science;
               Department of Policy Development, Ministry of education and Sciences;
               Department of Public Health, Ministry of Health;
               Office of Minister of Special Assignment for Family and Child;
               AIDS Prevention Centre;
               State Health Promotion Centre;
 Public sector
               Youth Council of Latvia
               Union of Local and Regional Governments
               Network of Health Promoting Schools
 International agencies
               UNDP Latvia
               WHO Office Latvia

PSC will meet once in three months in order to:
            Make strategic decisions for future activities of the project;
            Approve annual project work plans and budget plans;
            Supervise project execution;
            Evaluate the results;
            Review and approve, if necessary, reports prepared within the project.

The PSC will be the main body to monitor and evaluate the project during its implementation. The PSC will be
established during first month of the project, and it is anticipated that 1st PSC will be held in 2nd month of the
project.

National Project Coordinator (NPC)7

The Implementing agency together in consultation with UNDP Latvia will hire a National Project Coordinator,
in order to provide more efficient coordination of the project. The NPC office will be located in the premises of
the Implementing agency. The NPC will be hired as project personnel and will be paid from the project. He/she
will ensure administrative implementation of the project, carry out technical and financial management, ensure
development of project progress and final report as well will assist in carrying out practical organization of
activities and will work in close consultation and cooperation with respective project officer at UNDP Latvia,
staff of the Implementing agency, Ministry of Health and the Project Steering Committee.

The NPC will be hired through an open competition process.
7
    TOR Annex 4


                                                                                                                 18
The project will provide administrative support to NC in form of part-time bookkeeper.

UNDP8

Responsible UNDP Latvia CO Project officer will serve as focal point for:
1) Consultations regarding the implementation, monitoring and evaluation of the project;
2) Technical advisor on substantive issues;
3) Liaison between the project and the donor agencies.

UNDP Latvia CO Project officer will assist with recruitment of national and international staff, procurements
and issue personnel and institutional contracts upon request of the Project Director.

UNDP Latvia CO Finance manager will provide necessary consultations as regards to financial administration,
monitoring and reporting of the project

UNDP Latvia CO will provide a technical training to the project staff (NPD, NPC and his/her assistants) on
UNDP rules and regulations as well as procedures in the project management.

The Umbrella organization

The Project foreseen strengthening an Umbrella organization with following functions:
1) Coordination of peer educators in youth NGOs across Latvia, including maintenance of a Register of certified
peer educators;
2) Quality insurance and monitoring of peer education programs;
3) Technical assistance to local youth NGOs and other organizations carrying out peer education project;
4) Advocacy of HIV prevention programs;
5) Organization of training and networking activities for peer educators;
6) Management of grant funds.

The Umbrella organization will be selected based on the needs assessment in a transparent way at the National
Youth NGO Forum. The selected Umbrella organization will receive assistance to develop a four-year business
plan to ensure operational sustainability of the organization after the donor funding for this project will be
finished.

International Consultant for Needs Assessment (IC)

An IC will be hired at the beginning of the project for duration of 6 expert days (including 4 days in-country mission).

Desired outcomes of the needs assessment are:
 A comprehensive report;
 Outline of the project proposal form to apply for a grant to develop an Umbrella organization;
 Outline of the proposal evaluation criteria (which are finalized during stakeholder meeting by a national expert).

The IC must submit the Mission report to the NPC including recommendations for the possible proposal forms and
evaluation criteria within 2 weeks after the in-country mission.




8
    Support activities in Annex 5


                                                                                                                           19
Monitoring, Reporting and Evaluation

        The project will be implementing nationally by State Youth Initiative Centre and monitored by United
Nations Development Program and Ministry of Education and Science of the Republic of Latvia.

         The progress of the project will be guided by Project Steering Committee through regular meetings
(quarterly) and reviews of implementation of project activities.

         The main tasks of these reviews will be to:
        Report on execution and implementation of project activities, including financial administration of
         project by the Implementing Agency;
        assess and report on the quality of project activities and assistance provided and make
         recommendations;
        assess and report on the performance of all consultants;
        assess the impact of project;
        make recommendations for ensuring sustainability of the project outputs.

Monitoring

1.       Project implementation is continuously monitored to determine whether inputs have been provided,
activities undertaken and outputs produced as stipulated in the project document and scheduled in work plans. It
aims to provide indications of progress or early warning on possible delays or shortcomings. The main
prerequisites for monitoring are work plans and project budget prepared by the NPC. Monitoring deals with
both the substantive and financial performance of a project.

2.      The NPC shall prepare and circulate the necessary reports on the progress of project, which shall form
the basis for discussion and analysis. UNDP shall be charged with the overall monitoring of the progress of
projects towards outcomes, while the NPC shall undertake close monitoring of the activities at the project level.
As appropriate, other relevant national and international organizations and individual consultants shall be
engaged to give their independent opinions on project implementation.

Monitoring at the project level:
1.      Monitoring at the project level shall be focused on measuring the progress of project activities,
including social and gender dimensions and the delivery of outputs against established schedules and indicators
of progress. The methodology for such monitoring shall be participatory.

2.       Project level monitoring shall include the following:
         a. Analysis of the project description to assess the validity of activities, costs, objectives, expected
             results, time horizon, etc.;
         b. Progress in implementation of outputs; and
         c. Forecast and expectations; and recommendations.

Monitoring tools:
1.     The following tools shall be used for monitoring purposes:
       a. Work plans: Work plans are matrices that indicate the milestones in the course of implementation
           of the project and set the dates by which the activities/outputs will have been materialized.
       b. Financial Reporting: Monthly and quarterly financial reports shall be prepared by both the NPC
           and UNDP at various stages of project implementation.




                                                                                                               20
        c. Annual Review Meetings: The annual review meetings aim at addressing project implementation
           issues and take into consideration annual project reports, latest budget, latest proposed work plan
           for the coming year, evaluation and audit reports, if any. UNDP shall be responsible for organizing
           annual review meetings in close cooperation with the concerned NPD.
        d. Quarterly Progress Reporting: At the end of each calendar quarter, NPC shall take stock against
           relevant Quarterly Work plan of the progress of project implementation. Progress made in
           accomplishing each work plan item, the outputs produced, the possible delays and the reasons as
           well as corrective measures to remedy the delays/shortcomings shall be addressed.
        e. Project Visits: for the monitoring/implementation purposes of the project the NPD and/or a team
           from the UNDP office may undertake visits to project site (pilot site, workshop seminar, etc.).
        f. Project Steering Committee: For each NEX project a Project Steering Committee may be
           established for the purpose of monitoring the project implementation and providing guidance on
           various aspects of the project. The Head of the Implementing Institution shall approve the
           composition, mandate and the terms of reference for steering committee.
        g. Project Audit.

Reporting

1.      Reporting is the systematic and timely provision of all project parties with essential information on the
progress and or results of project implementation. Timely reporting creates basis for decision-making at
appropriate management levels. Reports are normally produced in standard formats and follow regular
periodicity.
2.      The following types of reports are produced under the NEX modality:
        a. Annual Project Report;
        b. Quarterly Progress Report;
        c. Monthly Financial Reports on funds advanced to the Implementing agency;
        d. Site visit Reports;
        e. Audit Reports;
        f. Final Report.

The National Project Coordinator will report directly to:

       National Project Director appointed by Ministry of Education and Science

       UNDP Latvia Project officer Ilze Jēkabsone, Pils iela 21, LV 1167 Rīga, tel.7503684

Evaluation

After completion of the implementation of all project inputs, project will be subjected to an independent,
external Final Evaluation. Costs associated with this evaluation are included in the project budget.


Risks and Assumptions

Success of the project depends on continuous commitment of involved parties to reaching the project goal. To
ensure transparent implementation process and to minimize rivalry among the parties, the Project Steering
Committee (PSC) will be established, and regular PSC meetings will be held.




                                                                                                              21
The project will be implemented in the National execution (NEX) modality with partial delegation of functions
to non-governmental sector. Currently there are no clear legislative and funding mechanisms for such delegation
in place, however some legislative documents that are aimed to clarify these questions are in the preparation
stage. Recently initiated restructuring of the State Youth Initiative Centre foresees that there will be a
Department that deals with youth NGOs. In case of failure of restructuring, or delegation of youth matters to
other Government entity the continuity and sustainability of the project can be impaired.




                                                                                                            22
                                           Part IV. LEGAL CONTEXT

This Project Document shall be the instrument referred to as such in Article 1 of the Standard Basic Assistance
Agreement between the Government of Latvia and the United Nations Development Program, signed by the
parties on December 23, 1992. The host country-executing agency shall, for the purpose of the Standard Basic
Assistance Agreement, refer to the government cooperating agency described in that Agreement.

        The following types of revisions may be made to this Project Document with the signature of the UNDP
Resident Representative only, provided that she/he is assured that the signatories of the project document have
no objections to the proposed changes:

       Revisions in, or addition to, any of the annexes of the project document;
       Revisions which do not involve significant changes in the immediate objectives, outputs or activities of the
        project, but are caused by the rearrangement of inputs already agreed to or by cost increases due to
        inflation;
       Mandatory budgetary annual revisions which re-phase the delivery of agreed project inputs or increase
        expert or other costs due to inflation or take into account expenditure flexibility.




                                                                                                                 23
                                        ANNEX 1 PROJECT RESULTS AND RESOURCES FRAMEWORK

Intended outcome as stated in the Country Results Framework: Effective and sustainable multisectoral prevention programmes established to
limit spread of HIV/AIDS
Outcome indicator as stated in the Country Programme Results and Resources Framework:
Reduced number of young people infected with HIV/AIDS
Applicable Strategic Area of Support: Comprehensive strategies to prevent the spread and mitigate the impact of HIV/AIDS
Partnership strategy:
No.             Outputs and Indicative Activities    Inputs                            No of Inputs           Budget (USD)          BL
Project #0001538 Peer education
Objective 1. To strengthen an Umbrella organization on reproductive and sexual health and HIV/AIDS prevention
Activity1 Selection of Umbrella
Output 1.1. Proposals for an Umbrella organization developed and reviewed
1.1.1          Initial needs assessment carried out     International consultant        6 days (SSA)          6x450= 2700           PERINT
                                                        Travel costs                    1 Round-trip (TReq)   600                   TRAV
                                                        DSA                             4 Days (TReq)         4x200=800             TRAV
                                                        Interpreting                    4 days (8             4x200=800             MISC
                                                                                        hoursx4=32 hours)
                                                                                        (RFS)
1.1.2          Organize expert meeting to review the    Local expert-facilitator        2 weeks (SSA)         600                   PERLOC
               recommendation report and formulate
               criteria
                                                        NPC                             PSC                   -                     -
                                                        Facilities & accommodation      1 day                 200                   SERCT
1.1.3          Organize competition to select an        Call for applications           1 advertisement       120                   MISC
               umbrella organization                                                    (TOR)
                                                        Expert remuneration             3 expert-days (TOR)   3x110=330             PERLOC
1.1.4          Held meetings with representatives       NPC                             PSC                   -                     -
               from applicant organizations             NPD
                                                        PO
                                                        Local travel                    -                     200                   TRAV
TOTAL                                                                                                         6350
Output 1.2 An Umbrella organization selected
1.2.1          Organization of 1-day Youth NGO          Facilitator                     1 day (SSA)           110                   PERLOC
               Forum
                                                        Facilities & Meals for          1 day                 900                   SERCT
                                                        Participants

                                                                                                                                            24
                                                        Local Travel                    -                        200             TRAV
TOTAL                                                                                                            1210
ACTIVITY2 Capacity Building
Output 1.3 An Umbrella organization increases its technical and human capacity
1.3.1          Develop 2-yer action plan                 Expert (beginning and end of   2 weeks+ 2 weeks         2x600=1200      PERLOC
                                                         the project)                   (SSA)
1.3.2          Capacity building activities according    Contract                       2 years Grant            6000            SERCT
               to the plan
                                                         10% NGO administration fee                              600             SERCT
TOTAL                                                                                                            7800
TOTAL                                                                                                            15360
PROJECT # 00034557 Peer education in local NGOs
ACTIVITY1 Peer education training
Objective 2 Increase capacity of youth NGOs in Latvia to carry-out peer education activities
Output 2.1 Representatives of youth NGOs are trained on peer education projects management
2.1.1          Organize Train of Trainers course on     Trainers/Facilitators         14 man-days                14x150 = 2100   SERCT
               peer education
                                                        Accommodation & meals &       20 persons+                2100            SERCT
                                                        rent of premises              facilitators (up to
                                                                                      10)
                                                        Local travel                                             500             SERCT
                                                        Handouts and seminar          20 persons                 20x10=200       SERCT
                                                        materials
                                                        Printing of materials                                    6000            SERCT
                                                        Reviewers                     3 persons                  150             SERCT
                                                        10% NGO execution fee                                    1105            SERCT
TOTAL                                                                                                            12155
2.1.2          Organize regional training seminar on    International expert            Fee for consultancy      5x500=2500      PERINT
               peer education project development                                       5 days (SSA)
                                                                                        DSA (TReq)               4x200=800       TRAV
                                                                                        Travel costs (TReq)      800             TRAV
                                                                                        Interpreter (8 hours     3x200=600       MISC
                                                                                        x3 days=24 hours)
                                                                                        (RFS)
                                                        Accommodation & meals &         20 persons+              1750            SERCT
                                                        rent of premises                facilitators (up to 5)
                                                        15 International participants   International Travel     1500            TRAV
                                                        from region
                                                                                                                                     25
                                                       Local Travel                                           100             SERCT
                                                       Handouts and seminar           20 persons              20x10=200       SERCT
                                                       materials
                                                       10% NGO execution fee                                  355             SERCT
TOTAL                                                                                                         8605
TOTAL                                                                                                         20760
ACTIVITY2 Capacity building at NGOs
Objective 3 Increase young peoples knowledge and skills on HIV/AIDS prevention through peer education projects
Output 3.1 Peer educators trained locally by NGOs
3.1.1          Organize peer educator training at local Grants with local NGOs   25 grants             20000                  SERCT
               NGOs
3.1.2          Peer educator tested                     Consultants              5 experts             5exp.x5org.x100/day=   PERLOC
                                                                                                       2500
                                                        10% NGO implementation                         2250                   SERCT
                                                        fee
TOTAL                                                                                                  24750
Output 3.2 Peer education activities carried out
3.2.1          Peer education activities at local NGOs Grants with local NGOs    25 grants             20000                  SERCT
               as planned per projects
3.2.2          Nationwide peer educator meeting         Accommodation and        For 3 days (2 nights) 6000                   SERCT
                                                        premises
                                                        Local travel                                   500                    SERCT
                                                        Facilitators             3 man days x 100      300                    SERCT
                                                        10% NGO implementation                         2680                   SERCT
                                                        fee
TOTAL                                                                                                  29480
TOTAL                                                                                                  54230
ACTIVITY3 Awareness building
Objective 4 Increased awareness on peer education as an important tool for HIV/AIDS prevention among main stakeholders (government
and municipal level; health and social services providers)

Output 4.1 Increased collaboration among stakeholders on HIV/AIDS prevention and reproductive health issues
4.1.1          Develop and regularly up-date            PR consultant-local expert   1 advertisement          120             MISC
               HIV/AIDS and young people
               communication strategy
                                                        Salary                       2 months (SSA)           2x700=1400      PERLOC
                                                        Local travel                                          400             TRAV
                                                        Funds for implementation of                           2500            MISC
                                                        PR Strategy
                                                                                                                                     26
4.1.2           Organize regional networking seminars        Accommodation and meals        4 regions x 25        4000             MISC
                                                                                            persons x 40 USD
                                                             Facilitators                   4 regions x 2 man-    800              PERLOC
                                                                                            day (100 USD)
                                                             Communication expenses,        4 regions x 150 USD   600              MISC
                                                             printed materials & sundries
                                                             Local travel                                         400              TRAV
TOTAL                                                                                                             10220
Output 4.2 Informative materials developed
4.2.1          Print booklets on HIV prevention and          Local expert                   2 months SSA          2x 600=1200      PERLOC
               Youth
                                                             Printing                       2000 copies           1500             SERCT
                                                             Travel expenses                                      100              TRAV
4.2.2           Print booklet on VCT                         Local expert                   2 months SSA          2x 600=1200      PERLOC
                                                             Printing                       2000 copies           1500             SERCT
4.2.3           Print booklets for decision makers on        Printing                       2000 copies           1000             SERCT
                peer education and HIV/AIDS
4.2.4           Condoms for distribution purchased           Procurement                    IC                    4000             SERCT
                                                             10% NGO implementation                               1050             SERCT
                                                             fee
TOTAL                                                                                                             11550
TOTAL                                                                                                             21770
PROJECT# 00036111 Coordination& management
ACTIVITY1 Project coordinator
Objective 5Ensure sustainable, high quality and transparent project management
Output 5.1 Project management structure established
5.1.1          Recruit project coordinator and support staff Sundries                       2 advertisements      240              MISC
                                                                                            (UNDP)
5.1.2           PSC established                              Training of project            1 day training by     -                -
                                                             management unit                UNDP staff
TOTAL                                                                                                             240
Output 5.2 Efficient every-day project management
5.2.1          Project is implemented according to project   NPC salary (12 months full     24 months (SSA)       12x 1250=15000   PERLOC
                document                                     time, 12 months part time))                          12x625=7500
                                                             Salary for bookkeeper          1 person              24x60=1440       PERLOC
5.2.2           PSC meeting are organized on regular basis   PSC meetings’ expenses         6 meetings            6x50=300         MISC
                                                             Sundries                       24 months             24x240=4800      MISC
                                                                                                                  29340

                                                                                                                                       27
TOTAL                                                                                             29580
                                                                                                  141700
ACTIVITY2 Evaluation
            Project evaluation                  National Consultant        2 weeks (SSA)          900          PERLOC
                                                International consultant   Fee 5 days x 350       1750         PERINT
                                                                           USD
                                                                           International travel   835          TRAV
                                                                           (1 round trip- TReq)
                                                                           DSA 6 days             6x200=1200   TRAV
                                                Local travel               Local travel           300          TRAV
                                                Evaluation seminar          1-day meeting for     3289         MISC
                                                                           stakeholders
TOTAL                                                                                             7985
Sub-total                                                                                         149597
            5% Cost-sharing for donor funding                                                     6500         SPCOST
            Country Office support costs                                                          2408         GMS

TOTAL PROJECT BUDGET                                                                              159,794




                                                                                                                  28
                                             ANNEX 2 PROJECT WORKPLAN

Activity                                                     MONTH
             1   2   3   4   5   6   7   8   9   10   11   12 13 14    15   16   17   18   19   20   21   22   23   24
1.1.1        x   x   x
1.1.2                x   x
1.1.3                        x
1.1.4                        x   x
1.2.1                            x   x
1.3.1                                    x                                                                     x
1.3.2                                        x   x    x    x   x   x   x    x    x    x    x    x    x    x    x    x
2.1.1                                        x   x    x    x
2.1.2                                                      x   x   x
3.1.1                                                              x   x    x    x    x
3.1.2                                                                       x    x    x    x
3.2.1                                                                            x    x    x    x    x    x
3.2.2                                                                                      x    x
4.1.1        x   x   x   x   x   x   x   x   x   x    x    x   x   x   x    x    x    x    x    x    x    x    x    x
4.1.2                                        x   x                 x   x
4.2.1                                x   x   x   x
4.2.2                                    x   x   x
4.2.3                                    x   x   x
4.2.4                                x   x   x
5.1.1        x
5.1.2        x
5.2.1        x   x   x   x   x   x   x   x   x   x    x    x   x   x   x    x    x    x    x    x    x    x    x    x
5.2.2            x   x           x               x                 x                  x                   x
Evaluation                                                                                                     x    x




                                                                                                                         29
                                      ANNEX 3 Job Description for National Project Director


The National Project Director (NPD) is the focal point for responsibility and accountability in the National Implementing Agency.
The NPD should be a staff member of the Implementing Agency at a senior level. He/she must devote enough for supervision of the
course of project implementation. The NPD’s terms of reference include:

1.   Acting as the focal point and responsible party for the project in the Government implementing agency;

2.   Ensuring that all Government inputs committed to the project are available to the project in a timely manner;

3. Appointing the National Project Coordinator (NPC) subject to endorsement by UNDP and identifying the project office/site, if
necessary;

4.   Ensuring that the project office is empowered to implement the project;

5.   Resolving implementation problems, as necessary;

6.   Approving candidates for project expert and consultant positions;

7.   Supervising the work of the project office;

8. Signing financial and other correspondence according to the procedures of UNDP requirements, including requests for
advance/direct payments, financial report, Combined Delivery Reports, annual/quarterly reports, transfer of title of equipment, etc.;

9. Bearing responsibility/accountability of advance funds received and prepare quarterly financial reports and work plans for
endorsement by PSC and further provision to UNDP;

10. Representing the national implementing agency in the PSC meetings and other programme review forums as well as any other
project official meetings;

11. Taking responsibility for the project activities and coordination of these activities with other involved government/non-
government organization; and

12. Ensuring the timely delivery of all outputs under the project.




__________________
Note: In selecting and recruiting staff and consultants, service procurements and sub-contracting, the NPD ensures full consultation
       with and prior consent of UNDP. Transparency, competitiveness and value for money must be considered in procuring
       goods and services.




                                                                                                                                  31
                               ANNEX 4 Generic Job Description for National Project Coordinator


The National Project Coordinator (NPC) is a qualified person who is appointed, on a fulltime basis, to day-to-day implementation of
project activities. The NPC must be selected through a competitive and transparent process undertaken by the National Project
Director (NPD) in consultation with UNDP. The following summarizes the main items of NPC’s job.

1.   In general, operational management of the production of project outputs according to the project document and the procedures in
     the UNDP “NEX Guideline”;

2.   Selection through a competitive process, and recommendation to NPD for recruitment and also supervision of
     national/international consultants and project personnel;

3.   In collaboration with the UNDP country office, ensuring that all implementation arrangements are carried out in a smooth
     manner;

4.   Initiation of mobilization of all project inputs, in line with UNDP “NEX Guideline”;

5.   Preparation and updating of the project work plans in collaboration with the UNDP office and close liaison with project site;

6.   Organization and management of project activities according to the work plan in order to produce the outputs;

7.   Ensuring timely preparation and submission of financial reports and settlement of advances;

8.   Coordination and supervision of project technical personnel;

9.   Timely preparation and submission of the Annual Progress Report (APR) and any other necessary reports and assurance that
     reports prepared by project personnel or participants are prepared as required;

10. Reporting to the NPD on a regular basis;

11. Acting as the Secretary of the Project Steering Committee and arranging its meetings; and

12. Identification and resolution of implementation problems, with the guidance of the NPD.




___________________
Note: In selecting and recruiting staff and consultants, service procurements and sub-contracting, the NPD ensures full consultation
       with and prior consent of UNDP. Transparency, competitiveness and value for money must be considered in procuring
       goods and services.




                                                                                                                                     32
33
                  ANNEX 5 DESCRIPTION OF UNDP COUNTRY OFFICE SUPPORT SERVICES

1.       Reference is made to consultations between the State Youth Initiative centre, the institution designated by the Government of
Latvia and officials of UNDP with respect to the provision of support services by the UNDP country office for the nationally managed
programme or project LAT/– Strengthening Youth NGOs: Coordinated Support to Young people’s Health and Development
Phase II (“the Project”).

2.       In accordance with the provisions of the letter of agreement signed on 23 December 1992 and the project document, the UNDP
country office shall provide support services for the Project as described below.
3.       Support services to be provided:
 Support services                                                  Schedule for the       Cost to UNDP of           Amount
                                                                    provision of the       providing such           (in USD)
                                                                   support services       support services
                                                                                        (where appropriate)
 1. Assist in recruitment of project personnel, consultants Estimate of 12 recruitments
 and preparing ToRs                                                                      32/consultant, Projects            384
                                                                                                    coordinator
 2. Assist in issuing contracts (when necessary)              Estimate of 12 contracts for
                                                                  duration of project                   4.25                 51
 3. Bi-monthly meetings with project implementing                Total of 12 meetings
 agency to ensure smooth project implementation                                                    28/per meeting           336
 4. Advance and direct payments and ensuring flow of              Average of 2 per
 funds                                                          month/starting January                  2.56                122
 5. Issuance of International Travel Authorization             ~3 for duration of project               3.24                 10
 6. Training of Project coordinator on UNDP rules and             beginning of project
 regulations, financial disbursement, reporting etc.              implementation and                     50                 400
                                                                following each quarter
 7. Travel booking and procurement of tickets process          ~ 3 for duration of project
 &Hotel booking                                                                                         2.20                6.60
 8. Substantial project and budget revisions                   Average of 3 per project      140/budget/project revision    420
                                                                       lifetime
 9. Ensuring progress reports are prepared and submitted       2 per duration of project
 timely                                                                                                  20                  40
 10.    Disseminating relevant information to donor           Upon request (estimated 2      18 per information package
 organization                                                 times)                                                         36
 11. Work with media to publicize project activities            when necessary ( 10 h)
                                                                                                       8.53/h              85.30
 12. Conduct site visits to sub-task establishments, assist   6 times per project lifetime
 in monitoring the implementation under these sub-tasks                                             22 per visit            132
 13. Making appropriate arrangements for training and               When necessary                  20 per event            320
 workshop/seminar activities                                          App. 16
 14. Logistical and technical support for evaluation            1 per project lifetime             65 per mission            65
 teams/missions
                                                                                                                           2408

4. Description of functions and responsibilities of the parties involved (see Project Document)
5. The method of reimbursement will be a lump sum of USD 2000, which will be paid in advance for the support
services to be provided by UNDP for the lifetime of the project




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                                                      SIGNATURE PAGE


                                                                                                Country: Latvia

UNDAF Outcome(s)/Indicator(s):             N/a

Expected Outcome(s)/Indicator(s)           Effective and sustainable multi-sectoral prevention programmes established to limit the
                                           spread of HIV/AIDS/ Reduced numbers of young people infected with HIV/AIDS;
                                           Increased coverage of prevention programmes reaching a higher percentage of especially
                                           vulnerable groups

Expected Output(s)/Indicator(s)            High-quality, sustainable network for peer education on reproductive health
                                           issues established with the support of UNDP/ Youth-friendly approach
                                           strengthened to professional service delivery for young people.

Implementing partner:                      State Youth Initiative Centre of Ministry of Education and Science

Other Partners:                             Youth NGO




 Programme Period: 01/01/2004 – 31/12/2005                             Total budget:              $159,794
 Programme Component: HIV/AIDS                                         Allocated resources:
 Project Title: Strengthening Youth NGOs:                                   Government
                Coordinated Support to Young People’s
                                                                            Regular:             $29,794
                Health and Development Phase II
                                                                            Other:
 Project Code:     00013358                                                          USA:         $130,000
 Project Duration: 24 months                                           Unfunded budget:           $0
 Management Arrangement: NEX




Agreed by:        Ms. Gabriele Köhler
                  UNDP Resident Representative              _____________________________

Agreed by:        Mr. Gints Freimanis
                  Deputy State Secretary                    _____________________________
                  Ministry of Finance

Agreed by:        Mr. Juris Radzēvičs
                  Minister of Education and Science         _____________________________
                  Ministry of Education




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