ePrintsourcing Services Offering Brief Fuji Xerox Global Services Centralise print procurement with Fuji Xerox ePrintsourcing from Fuji Xerox Global Services offers a single expert outsourced service to control print spend across the spectrum. The simple fact is that even in large The advantages of KEY BENEFITS well-managed businesses, external print procurement is rarely regarded as centralisation a distinct specialist function. Instead, There’s a huge range of printed material • True supplier independence it’s a fragmented, unmeasured process that is being bought throughout your • Fully open book accounting undertaken by a large number of individuals, company. General marketing and point-of- • Risk-free, guaranteed quality and usually as an incidental part of their job. sale collateral, direct mail and fulﬁlment service Printed material is often commissioned by packs, training material, internal information • Faster time to market employees with little or no formal experience packs, employee publications, business cards, • Total control in buying print. Worse, it’s often left to an envelopes, letterheads, and business forms. external marketing agency to purchase who The list seems endless. may not only lack the print buying skill, or the need to be competitive, but will also The problem is one of control. With so many The need for control add a signiﬁcant mark-up. And even where people in your organisation buying from As a manager, you keep a tight control of print procurement is part of a central buying so many different suppliers – usually on expenditure. You compare suppliers and look team; it’s only one small part of the job, not a job-by-job basis – it’s impossible to get for competitive quotes. You insist on getting a specialisation. the best value. Then there are the hidden the best value for money. You train your staff administration costs and the unproductive to invest, rather than just spend. And, where The result is that very few organisations time spent in non-core activities. Not to appropriate, you outsource services to third can actually determine their total spend on mention the potential for errors, delays and parties that can deliver savings and process external print, let alone know whether it is missed deadlines. improvements that you couldn’t achieve in being optimally purchased, even though the house. It’s time to take the same approach typical print spend can equal as high as 5% Fuji Xerox ePrintsourcing solves all these with print. of their turnover. Fortunately, problems and more, delivering real value to Fuji Xerox Global Services can help. your organisation. SERVICE AT A GLANCE A new way of in-depth knowledge of Fuji Xerox’s highly • On-line print outsourcing trained document experts. Our staff are on • Managed by fully trained, managing print hand to manage and advise at all times, experienced professionals Fuji Xerox ePrintsourcing has been created either on-site or off-site, including meetings • Access to contracted, ﬁt-for-purpose using our long experience in providing the with third party designers and production suppliers answer to all of these problems. It’s a single, houses as required. And we make sure that • Elimination of internal processes and centralised outsourced service that delivers production is always at the lowest possible resources real and sustainable savings, total visibility of cost. • Leveraging print spend your print spend and complete control. • Risk-free – guaranteed quality We offer a gateway to external print sourcing • Modular service that adapts to Each print job, from the largest to the that provides the fastest and most cost individual business needs very smallest is optimised in terms of cost, effective route to controlling print spend. production and presentation using the Take our virtual print room, for instance. EPRINTSOURCING SIMPLE WORKFLOW Accessed over the web, it delivers our expert services to every point in your organisation, Customer sends print requests making fragmented print-buying processes a thing of the past. Register request and open electronic job bag Agency / External / In short, the Fuji Xerox ePrintsourcing Fuji Xerox Global Services Studio / service optimises print purchasing decisions, Customer Internal Studio upload ﬁles increased control, rigorous expense Access ﬁles management and continuous incremental savings – guaranteed. Agree print speciﬁcation with customer / Agency People, Process, Fuji Xerox Global Services approved Obtain electronic quote from suppliers quote for job Technology approved suppliers Fuji Xerox ePrintsourcing replaces existing fragmented or resource-hungry processes with a controlled, customer-facing service that’s Obtain customer approval of costs tailored to the speciﬁc needs of your business. Selected supplier receives order Like all Fuji Xerox Global Services offerings, and ﬁles Fuji Xerox ePrintsourcing concentrates on three Place order with selected supplier vital areas: people, process and technology. “Approvals” from Customer / Manage the prooﬁng process and provide ﬁnal sign off to the Studio / Agencies and Designers The People selected supplier With a team of trained and experienced print specialists at its hub, Fuji Xerox ePrintsourcing gives you unrivalled expertise Monitor production including quality control and delivery of job in all aspects of print speciﬁcation and Fuji Xerox Global Services pay the production. The ePrintsourcing team, supplier and invoice the customer which can include specialised supplier Complete process by ﬁnalising and provide all relevant reporting management functions and IT specialists, accounts and requested reports can also make full use of other valuable Fuji Xerox resources in accounting and other ■ Fuji Xerox Global Services Operations ■ Customer Agent Operations support areas. ■ Customer Operations ■ Fuji Xerox Global Services Supplier Operations The Process to the very latest production technology. And Our industry-leading ePrintsourcing because we’re independent, we’re free to procurement processes are the key to choose the optimal production method for providing superior quality and service at each and every job. the most competitive market rates. A major part of the process is the engagement and The second area is our fully web-enabled management of a ﬁt-for-purpose contracted suite of software. This connects you with supplier base. It is by leveraging this, and by carefully vetted suppliers and specialists, replacing your existing print procurement secures best value for every job through processes, that we can create simple, results- on-line auctions and enables full on-line driven processes that bring greater levels production tracking. of quality, value and efﬁciency than ever before. Fuji Xerox ePrintsourcing Fuji Xerox ePrintsourcing solution is Although we manage the process for you, guaranteed to make a real difference to your you stay in complete control. You’ll have business. Costs come down. Efﬁciency goes on-demand access to comprehensive up. Productivity is transformed. It’s a new and accurate management information, way of managing your print requirements making it easy to measure us against key that gives you access to the very best performance indicators in a detailed people, processes and technology in the Service Level Agreement. business. And not only does it give you full control and visibility of your print costs, The Technology but it’s guaranteed to deliver valuable and Fuji Xerox Global Services delivers two very sustainable savings year after year. different areas of technology aimed at enhancing service and reducing cost. First, through our supplier base, we ensure access About Fuji Xerox Global Services Documents are positioned as increasingly important management resources for today’s corporate activities. Fuji Xerox provides outsourcing services that focus on the document and business processes of customers who conduct business in Japan and globally. Based on our extensive consulting experience, optimal IT utilisation and worldwide service provision structures, Fuji Xerox can efﬁciently manage all documents processes – from production and storage to output and usage – to achieve cost reductions and higher productivity, while also contributing to customers’ business growth as their ultimate business partner. For more information, call or visit us at Fuji Xerox Global Services Fuji Xerox Co., Ltd 80 Anson Road, #37-00 Fuji Xerox Towers Singapore 079907 Email: firstname.lastname@example.org ht tp: // w w w.fujixe rox .com /e ng /s olution /glob al se r vice s * XEROX, and the sphere of connectivity design are trademarks or registered trademarks of Xerox Corporation in the U.S. and or other countries. The contents described herein are correct as of November 2008.