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					                              SHIRE OF MOUNT MAGNET

                                                    MINUTES
                        ORDINARY COUNCIL MEETING

                                                  22nd MAY 2009




Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009   Page 1 of 66
                                          SHIRE OF MOUNT MAGNET
                                                          MINUTES
                                              Ordinary Council Meeting
                                                   22nd May 2009


                                        TABLE OF CONTENTS
1     DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS .............................3
2     RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ...........................3
3     RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE .....................3
4     PUBLIC QUESTION TIME .....................................................................................................3
5     APPLICATIONS FOR LEAVE OF ABSENCE .....................................................................3
6     CONFIRMATION OF MINUTES OF PREVIOUS MEETING ..........................................3
      6.1    Ordinary Meeting held on 24th April 2009 ..................................................................3
7     ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION ...................4
8     PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS .............................4
9     AGENDA ITEMS .......................................................................................................................4
      9.1    FINANCE.......................................................................................................................5
          9.1.1   Accounts for Payment ........................................................................................5
          9.1.2   Monthly Financial Statements – Period Ending 30 April 2009 .....................8
      9.2     MANAGEMENT AND POLICY .............................................................................21
          9.2.1   Council Meeting Dates 09/10 ...........................................................................21
          9.2.2   Delegated Authority Register ..........................................................................24
          9.2.3   Delegates for WALGA AGM ..........................................................................28
          9.2.4   Lot 566 Malibu Nominees Rezoning ...............................................................30
          9.2.5   Resignation of Councillor ................................................................................33
          9.2.6   Upgrade of Intersection Signage .....................................................................35
          9.2.7   Request for Vacswim Classes ..........................................................................39
          9.2.8   Request for Storage Container at Airport .....................................................42
          9.2.9   Tourism Information Centre...........................................................................45
          9.2.10 Enzed Discontinuance of Property Lease.......................................................50
      9.3    HEALTH ......................................................................................................................52
      9.4    WORKS........................................................................................................................53
      9.5    TOURISM ....................................................................................................................54
          9.5.1   Town Preparation for FACET Conference ...................................................54
10       CONFIDENTIAL BUSINESS ............................................................................................56
11       NEW BUSINESS ..................................................................................................................57
          11.1.1 Local Government Reform Strategies ............................................................57
          11.1.2 Additional Budgeted Items ..............................................................................62
          11.1.3 Proposed New Loan Borrowing – Caravan Park. .........................................64
12      NEXT MEETING ................................................................................................................66
13      CLOSURE OF MEETING ..................................................................................................66
14      CERTIFICATION BY CHAIRMAN .................................................................................66




Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                                                 Page 2 of 66
                                          SHIRE OF MOUNT MAGNET
                                                             Minutes
                                              Ordinary Council Meeting
                                                   22nd May 2009




1         DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS
          The Shire President declared the meeting open at 1.03pm and welcomed all present.

2         RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE
                                    President                                   Cr Ashley Dowden
                                    Member                                      Cr Kent Lucy
                                    Member                                      Cr Kevin Brand
                                    Member                                      Cr Wendy McGorman
                                    Member                                      Cr Joe O’Brien
                                    Member                                      Cr Greg Scott
                                    Member                                      Cr Karen Williams

                                    Chief Executive Officer                     Mr David Burton
                                    Corporate Services Manager                  Mr Adrian Byrne

                    Apologies Member                                            Cr David Jones

                                    Member                                      (Vacant)

3         RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE
          Nil

4         PUBLIC QUESTION TIME
          Marilyn Davies – Questioned additional capital Items
          Shire President advised that the report would be discussed further with the Councillors and
          was in error.

          Marilyn Davies – Submissions for the GRAMS item at the last meeting were not included in
          the Agenda
          CEO advised the minutes will be amended to correct the omission.

5         APPLICATIONS FOR LEAVE OF ABSENCE
          Nil

6         CONFIRMATION OF MINUTES OF PREVIOUS MEETING
          M: Cr Williams                            S: Cr Lucy
                                             th
          6.1   Ordinary Meeting held on 24 April 2009
                That the Minutes of the Ordinary Meeting of Council held on 24th April 2009 as
                amended be confirmed as a true and correct record of proceedings.
                Resolution 2009-05-01                                             Carried 8/0




Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                       Page 3 of 66
7         ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION
          The Shire President gave a brief on the meetings and functions he had attended. These were:
                        WALGA Zone Meeting
                        Meeting with Tourist Information Centre Inc
                        Tourism Advisory Committee
                        Dawn Service in Dongara

8         PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS

          Cr Williams –                  Attended Tourist Information Centre Inc Meeting
                                         Tourism Advisory Committee Meeting

          Cr O’Brien –                   Was to attend Crosslands Liaison Meeting, but it was cancelled.

          Cr McGorman -                  Attended Tourist Information Centre Inc Meeting

          Cr Scott -                     Attended Tourist Information Centre Inc Meeting
                                         Tourism Advisory Committee Meeting

          Cr Lucy -                      Attended Tourist Information Centre Inc Meeting
                                         Attended Anzac Day Services.

          Presentation by Phil Treloar – Provision of Tourist Information Services (Presentation made
          after Report)

          Petition received from public with concern over recent fighting in town.
          (Petition received by Council with possible actions to be pursued)


9         AGENDA ITEMS




Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                       Page 4 of 66
          9.1       FINANCE

          9.1.1 Accounts for Payment

                    File:                                     FI-APAY
                    Officer:                                  Senior Finance Officer
                    Amended By:                               Nil
                    Disclosure of Interest:                   No interest to Disclose
                    Date:                                     22nd May 2009

                    Accounts for payment totalling $ 314,340.18 (Municipal Account) represented by-
                    Vouchers 12744 to 12798        $ 68,515.89
                    EFT’s                          $ 245,824.29
                    Total                          $ 314,340.89
                    are presented for payment.


                    Financial Implications
                    Financial effect on Council or NIL.

                    Strategic Implications
                    Strategic Implications or NIL.

                    Voting Requirements
                    Simple Majority
                   OFFICER RECOMMENDATION AND COUNCIL RESOLUTION

                   Moved: Cr Brand                                                  Seconded: Cr McGorman

                    Accounts for payment totalling $ 314,340.18 (Municipal Account) represented by-
                    Vouchers 12744 to 12798       $ 68,515.89
                    EFT’s                         $ 245,824.29
                    Total                         $ 314,340.89
                    are presented for payment.

                    Resolution 2009-05-02                                                CARRIED 8/0




Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                          Page 5 of 66
           List of Accounts submitted to the Ordinary Meeting of Council held on the 22nd May 2009
           Confirmed in respect of Accounts Authorised for payment by the Chief Executive Officer

 Vchr No       Date                       Payee's Name                                  Particulars                 Amount        Other
                                                                                                                  of Payment    Funds Trust
  12744     17/04/2009   DEPT ENVIRONMENT & CONSERVATION                 Mount Magnet Refuse Site Licence Re            -624.39
  12745     17/04/2009   HARVEY NORMAN ELECTRICAL GERALDTON              150 Litre Chest Freezer                        -340.00
  Direct    24/04/2009   PAYROLL                                         PPE: 21/04/09                               -26956.92
 EFT308     29/04/2009   MURCHISON MAIL & FREIGHT                        Freight Account for March 2009                 -211.21
 EFT309     29/04/2009   MT MAGNET WASTE DISPOSAL                        Town Rubbish Collection                      -18915.20
 EFT310     29/04/2009   MALIBU NOMINEES PTY LTD                         Transporting of Roller                        -352.00
 EFT311     29/04/2009   JK PLUMBING GAS & MAINTENANCE                   Pensioner Unit-Repair Water Leak,            -1566.50
                                                                         Install Isolation Valves on Mains,
                                                                         Plumbing Repairs Lot 162&Lot 43
 EFT312     29/04/2009   GERALDTON FUEL COMPANY                          Bulk Diesel/Aviation Fuel                   -25832.75
 EFT313     29/04/2009   CHILD SUPPORT AGENCY                            Payroll Deductions                             -420.18
 EFT314     29/04/2009   ATYEO'S ENVIRO HEALTH SERVICES                  W Atyeo-Contract EHO-B/S                      -2928.75
 EFT315     29/04/2009   ORICA AUSTRALIA PTY LTD                         Pool Chemicals - Chlorine Cylinder             -116.62
 EFT316     29/04/2009   PETER DAWSON                                    Final Payment Paint Anzac Hall                -7304.00
 EFT317     29/04/2009   PETER SMITH                                     Ranger Duties 06-08 April 2009                -4620.00
 EFT318     29/04/2009   WINGZONE PTY LTD                                IGA Account for March 09                       -415.16
 EFT320     29/04/2009   RELIANCE PETROLEUM                              Fuel Account for March 09                     -1290.41
 EFT326     29/04/2009   CBA MASTERCARD                                  Skippers Flight EHO/BS-Bill Atyeo              -144.00
  12746     30/04/2009   CASH                                            Petty Cash for April 2009                      -344.05
  Direct    01/05/2009   ALLEASING                                       Lease-Lanier Photocopier                       -400.29
  12747     01/05/2009   COLONIAL FIRST STATE                            Payroll Deductions                             -135.95
  12748     01/05/2009   SHIRE OF MOUNT MAGNET                           Payroll Deductions                               -50.00
  12749     01/05/2009   WA LOCAL GOVT SUPER PLAN PTY LTD                Payroll Deductions                            -4301.83
  12750     01/05/2009   WEST SCHEME                                     Payroll Deductions                             -130.24
  Direct    07/05/2009   PAYROLL                                         PPE: 05/05/09                               -33141.90
 EFT321     07/05/2009   DARRYL JAMES BAWDEN                             Rent/Power Lot 413 Jones Street                -825.50
 EFT322     07/05/2009   EASTLAND MINING & ELECTRICAL                    Fitting of New Dryers, Install Power          -2538.80
                                                                         Points for Washing Machines & Repairs
                                                                         to BBQ Light
 EFT323     07/05/2009   WELLINGTON ELECTRICAL                           Supply and Install 3.5Kw Air                 -3000.00
                                                                         Conditioner to Airport Terminal Office

 EFT324     07/05/2009   IT VISION                                       SynergySoft Records Management              -18883.13
 EFT325     07/05/2009   BEDSHED GERALDTON                               Invoice No. 107003                           -2673.00
 EFT327     07/05/2009   FLETCHER COMMUNICATIONS                         Satellite Phone Purchase                    -17578.74
  EFT       07/05/2009   DICK SMITHS ELECTRONICS                         Television Connectors and Cable for           -238.91
  12751     07/05/2009   BUNNINGS BUILDING SUPPLIES                      Payment of Invoice No. 2355/65852               -98.82
  12752     07/05/2009   COURIER AUSTRALIA                 Freight Account for March 2009                              -675.37
  12754     07/05/2009   HORIZON POWER                     Town Street Lighting, Electricity                         -10998.20
                                                           Accounts Various
  12755     07/05/2009   LANDGATE                          Mining Tenements                                            -291.80
  12756     07/05/2009   McINTOSH & SON                    Blade Kit for Howard Slasher                                 -68.31
  12757     07/05/2009   NEXUS WA PTY LTD                  Freight - Loader Rim & Tyre                                 -203.26
  12758     07/05/2009   PIVOTEL SATELLITE PTY LIMITED     Satellite Phones Account                                    -364.65
  12759     07/05/2009   TELSTRA                           Various Telephone Accounts                                 -1899.85
  12760     07/05/2009   TOLL IPEC PTY LTD                 Freight Various                                             -691.21
  12761     14/05/2009   AERODROME MANAGEMENT SERVICES PTY Airport Landing Data March 09                               -170.82
  12762     14/05/2009   ALL DECOR                         Supply & Install Vinyl To Anzac Hall &                     -7963.00
                                                           Caravan Park Units
  12763     14/05/2009   AUSTRALIA POST                    Postage Account for April 09                                -263.33
  12764     14/05/2009   BOC GASES                         Container Charges x 3 Months                                 -43.43
  12765     14/05/2009   CALTEX SWAGMAN ROADHOUSE MOUNT                  Catering Electors-Council Meeting              -927.85
  12766     14/05/2009   CORPORATE EXPRESS AUSTRALIA LTD                 Printing Stationery Supplies                  -943.75
  12767     14/05/2009   DE NEEFE SIGNS PTY LTD                          Tourist Signs & Road Signs                   -1504.80
  12768     14/05/2009   DEPARTMENT OF PREMIER AND CABINET               Advertisement Government Gazette                -83.65
  12769     14/05/2009   FLASH FLOWERS                                   ANZAC Day Wreaths                             -402.50
  12770     14/05/2009   GERALDTON LOCK & KEY SPECIALISTS                Master Key Locks-CP Units                    -1228.24
  12771     14/05/2009   GERALDTON MOWER & REPAIRS                       Chainsaw, Carry Case, Spare Chains           -1254.00
  12772     14/05/2009   GRAND HOTEL / MOTEL                             Accommodation for EHO/BS                      -255.00
  12773     14/05/2009   GREAT NORTHERN RURAL SERVICES                   Chemicals - Weed killer                       -762.10
  12774     14/05/2009   GREENFIELD TECHNICAL SERVICES                   Engineering Consultant - Town Creek          -1716.00
                                                                         Study



Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                                                      Page 6 of 66
 Vchr No          Date                             Payee's Name                         Particulars                    Amount        Other
                                                                                                                     of Payment    Funds Trust
  12775        14/05/2009     HISCO HOSPITALITY & HEALTHCARE             Linen for New Caravan Park Units                 -7113.54
  12776        14/05/2009     JR & A HERSEY PTY LTD                      Line Marking Paint, Safety Gloves                 -844.40
  12777        14/05/2009     LO-GO APPOINTMENTS                         Placement Corp Services Manager                  -8800.00
  12778        14/05/2009     M E Y EQUIPMENT                            Lawn Edger Repairs                                 -47.00
  12779        14/05/2009     MARKET CREATIONS                           Web Site Maintenance                              -825.00
  12780        14/05/2009     METRO COUNT                                Traffic Counters & Equipment                      -591.80
  12781        14/05/2009     MITCHELL & BROWN                           Fridge, Microwave & Indoor Grill for             -1220.00
  12782        14/05/2009     MT MAGNET HOTEL                            Refreshments Electors Meeting                     -352.00
  12783        14/05/2009     MT MAGNET MEAT SUPPLY                      School Holiday Program - T-Ball                    -80.00
  12784        14/05/2009     MTF MINE MAINTENANCE PTY LTD               Repairs to Fence at Town Dam                     -2217.60
  12785        14/05/2009     MURCHISON HARDWARE                         Hardware Account for March 2009                   -131.55
  12786        14/05/2009     ONEFORCE DISTRIBUTION                      Graffitigo Graffiti Remover 5 Litre                -79.75
  12787        14/05/2009     OUTBACK GOLD ACCOMMODATION                 Accommodation - Ranger                            -264.00
  12788        14/05/2009     SHEFFIELD WIRE PRODUCTS                    Trip Plate Small Cat Trap                          -98.30
  12789        14/05/2009     SHIRE OF MOUNT MAGNET                      Payroll Deductions                                 -50.00
  12790        14/05/2009     ST JOHN AMBULANCE SERVICE MOUNT            First Aid Workplace Vehicle Bag                   -455.00
  12791        14/05/2009     SUN CITY CHRISTIAN CENTRE                  Make a Move Fun Day                              -1540.00
  12792        14/05/2009     TELSTRA                                    Internet Account                                   -79.95
  12793        14/05/2009     THE LUSCOMBE SYNDICATE                     Bottled Water                                      -85.38
  12794        14/05/2009     VIDGUARD SECURITY SYSTEMS                  Monitoring Service Fee                            -247.50
  12795        14/05/2009     WA LOCAL GOVERNMENT ASSOCIATION            Advertising Account for March 09                  -251.04
  12796        14/05/2009     WESTNET PTY LTD                            Internet Account for April 09                     -415.19
  12797        14/05/2009     WESTRAC PTY LTD                            Cutting Edges for MA2170                         -2570.39
  12798        14/05/2009     ZIPFORM PTY LTD                            2000 A4 Laser Cheques                            -1420.10
   EFT          18/05/09      CAMPERVAN & MOTORHOME CLUB                 Dump Point Signage                                -210.00
   EFT          18/05/09      FACET                                      Facet Sponsorship                               -10000.00
   EFT          18/05/09      GERALDTON FUEL COMPANY                     Avgas 100 x 200ltr Drum                           -584.18
   EFT          18/05/09      JK PLUMBING GAS & MAINTENANCE              Repair A/C Lot 398, Minor Plumbing               -9983.60
                                                                         Repairs Anzac Hall & Lot 452, Replace
                                                                         Toilet Old Hospital, Lot 460 Full
                                                                         Inspection & Repairs, Install Taps
                                                                         Caravan Park Laundry, Install Dump
                                                                         Point, New Basins Anzac Hall
                                                                         Changerooms, Upgrade Hot Water
                                                                         System C/P Ablutions
   EFT          18/05/09      MALIBU NOMINEES PTY LTD                    Carting Gravel Wondinong Rd                     -5076.50
   EFT          18/05/09      MURCHISON MECHANICAL SERVICES              Repairs Prime Mover&Side Tipper,               -16196.65
                                                                         Service MA 42 MA 1717 MA 2 & O
                                                                         MA, Battery, Tyre's & Repairs, Supply
                                                                         & Fit Beacons, Tyres MA 2, Alternator
                                                                         Fitting Tractor, Belt for Roller, Service
                                                                         Grader & Tyres
   EFT          18/05/09      RELIANCE PETROLEUM                         Fuel Account Payment                             -779.65
   EFT          18/05/09      SLATER GARTRELL SPORTS                     Synthetic Turf & Sports Equipment               -4118.40
   EFT          18/05/09      TRAVIS J. SHANNAHAN                        Septic Tank Reapirs Lot 398                     -3839.00
   EFT          18/05/09      WESTERN STABILIZERS                        Stabilization of Concrete Floodway             -13490.40
   EFT          18/05/09      WINGZONE PTY LTD                           IGA Account for April 09                          -69.34
   EFT          18/05/09      LG CONSULTING SERVICES PTY LTD             Accounting Services May 09                     -11122.60




e statement have been paid, totalling as under:-
                              Municipal Fund        …. …. ….             ….      ….   ….     ….    ….                 -314,340.18           0.00
                              Trust Fund Accounts …. …. ….               ….      ….   ….     ….    ….                        0.00           0.00
                              Loan Capital Accounts …. …. ….             ….      ….   ….     ….    ….                        0.00           0.00
                              Trading Fund Accounts …. …. ….             ….      ….   ….     ….    ….                        0.00           0.00
                              Other Fund Accounts …. …. ….               ….      ….   ….     ….    ….                        0.00           0.00
                                                                         Total   ….   ….     ….    ….                  -314340.18 $         -



                              ……………………...……………..…...…..………..……….….CHAIR
                              22nd May 2009


Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                                                       Page 7 of 66
          9.1.2 Monthly Financial Statements – Period Ending 30 April 2009

                    File:                                     FINANCIAL-MST
                    Officer:                                  Mr John Crothers
                                                              Financial & Management Consultant
                    Amended By:                               Nil
                    Disclosure of Interest:                   None applicable
                    Date as at :                              16 May 2009

          Application
          Statement of financial activity for the month of April 2009.

          Basis of the Report –
          This report is prepared to meet the compliance requirements of the Local Government
          Finance Regulations for monthly financial reports.

          The financial information in these reports has been reported to show the annual budget as
          amended, the budget (year to date) and the revenues and expenditures to the 30 April 2009.
          This provides a comparison of the financial performance against the forecasts for the same
          period. There are some minor variations with the estimates. The information is subject to
          end of year provisions and audit adjustments.

          Comment
          Attached to this report are the following:-

          9.1.2.1 Net Current Assets

          9.1.2.2 Investments

          9.1.2.3 Restricted Monies

          9.1.2.4 Committed Monies

          9.1.2.5 Rates Report

          9.1.2.6 Reserves

          9.1.2.7 Operating/Income Statement – By Nature and Type

          9.1.2.8 Financial Activities Statement

          9.1.2.10 Plant and Vehicles – Purchases and Trade-Ins/Sales

          9.1.2.11 Other Assets – Land and Buildings – Disposals

          9.1.2.12 Capital Expenditures – by Account



                    Item 6 relates to the Reserves, and the transfers to and from the Reserves are
                    unchanged



Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                     Page 8 of 66
                    Attachment 7 is an Income/Operating Statement, listed by “Nature and Type” and it
                    is a statutory report.

                    Attachment 8 is the Financial Activities Statement. It is a summary of the overall
                    finances for the year with projections of expected outcomes to June 30 2009

                    Attachment 9 reports “Material/Significant” variations.

                    Attachment 10 lists all of the Plant Acquisitions and disposals for the year ending 30
                    June 2009

                    Attachment 12 reports on capital expenditure for the year ending 30 June 2009


                    Consultation
                    None necessary.

                    Statutory Environment
                    Monthly financial reports do involve Statutory Environment items. Financial
                    Management Regulation 34 sets out the statutory information which must be
                    included in monthly reports to Council.

                    Policy Implications
                    For the month of April 2009 no policy implications are applicable

                    Financial Implications
                    End-Of-Year projections are included in the attached reports. Variation projections
                    have Financial Implications. Council has adopted a level of material variations of
                    10% or $2,000, whichever is the lesser. All of the anticipated variations are included
                    as part of the attachments to this report.

                    Strategic Implications
                    For the month of April 2009 there are nil Strategic Implications that result from this
                    report.

                    Voting Requirements
                    Absolute Majority.

                                           OFFICER RECOMMENDATION

                    That the monthly financial data, as supplied is accepted, and the proposed
                    amendments and variations are adopted.

          Council considered the item but rejected the Capital Works Report as it contained errors.
                                     COUNCIL RESOLUTION

                   Moved: Cr Brand                                 Seconded: Cr Scott

                    That the monthly financial data with the exception of the Capital works report,
                    as supplied is accepted.

                    Resolution 2009-05-03                             CARRIED BY ABSOLUTE MAJORITY 8/0

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       9.2          MANAGEMENT AND POLICY

          9.2.1 Council Meeting Dates 09/10

                    File:                                     CR-COUN
                    Officer:                                  David Burton - Chief Executive Officer
                    Amended By:                               Nil
                    Disclosure of Interest:                   Nil
                    Date:                                     12th May 2009

          Application
          To consider the dates of Council Meetings from 1st July 2009 to 30th June 2010.

          Background
          Section 12 of the Local Government (Administration) Regulations 1996 require Council, to
          at least once per year, give local public notice of the dates on which, and the time and place
          at which ordinary council meetings and committee meetings that are required to be open to
          the public, are to be held in the next twelve months.

          Comment
          Council generally selects it meeting dates in May/June for the following twelve months.
          Attached is the draft meeting schedule as per Council policy of meetings being the fourth
          Friday of every month.

          The December meeting date is the only date that has been shifted as it would have been on
          the 25th December. As this would be a holiday, I have changed the date to the preceding
          Friday the 18th of December. While this date will make the December meeting close to the
          November meeting, it is more appropriate for the lead up to Christmas.

          There are currently no other foreseeable problems with the other Council Meeting Dates.

          Consultation
          Nil

          Statutory Environment
          Local Government Act- Section 5.25
          Local Government (Administration) Regulations 1996

          Policy Implications
          Council Policy 1.2 states that:
          Ordinary Council meetings commence at 1pm on the fourth Friday of each month with the
          exception of January, or unless Council by resolution decides to amend the meeting date or
          time.

          Financial Implications
          Nil

          Strategic Implications
          Nil

          Voting Requirements
          Simple Majority


Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                          Page 21 of 66
                                           OFFICER RECOMMENDATION

          That the Council meeting schedule for the period 1st July 2008 to 30th June 2009 be as
          follows:

          24 July 2008                                        27 November 2008            26 March 2009
          28 August 2008                                      18 December 2008            23 April 2009
          25 September 2008                                   No Meeting for January      28 May 2009
          23 October 2008                                     19 February 2009            25 June 2009

          Council considered the item but deferred the item to confirm the dates.
                                     COUNCIL RESOLUTION

          Moved: Cr Williams                                       Seconded: Cr O’Brien

          That the item be deferred until the June Meeting

          Resolution 2009-05-04                                                                  CARRIED 8/0




Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                         Page 22 of 66
                       COUNCIL MEETING DATES, TIMES AND PLACES

                            LOCAL GOVERNMENT ACT 1995 (SECTION 5.25 (G))


          ORDINARY COUNCIL MEETINGS - SHIRE OF MOUNT MAGNET

In accordance with the requirements of Section 12 of the Local Government (Administration) Regulations 1996, it is hereby
notified for public information that it is presently the Policy of the Mount Magnet Council to meet on the fourth Friday of
each month (except January).

DATES
The scheduled Council meeting dates for the period 1 July 2009 to 30 June 2010 are as follows:



24 July 2009                                        27 November 2008                  26 March 2009
28 August 2009                                      18 December 2008                  23 April 2009
25 September 2008                                   No Meeting for January            28 May 2009
23 October 2008                                     19 February 2009                  25 June 2009


This policy is subject to revision and these dates may change.

TIMES
Council meetings commence at 1.00 pm.

PLACES
Council meetings, unless otherwise specified, are held in the Council Chambers.

AGENDAS
Ordinary Council Meetings are open to the Public. Public copies of Agendas may be obtained at the Administration Office
and are generally available from noon on the Monday prior to the meeting date.

PUBLIC QUESTION TIME
In accordance with the Local Government Act 1995, time is set aside at the beginning of each meeting for members of the
public to ask questions during “Public Question Time”.

SPECIAL MEETINGS OF COUNCIL
Prior public notice will be given of the time, date and place of any Special Meetings of Council open to the public.


David Burton
CHIEF EXECUTIVE OFFICER
12 May 2009




Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                                      Page 23 of 66
          9.2.2 Delegated Authority Register

                    File:                                     Delegations Register
                    Officer:                                  David Burton - Chief Executive Officer
                    Amended By:                               Nil
                    Disclosure of Interest:                   Nil
                    Date:                                     12th May 2009

          Application
          To consider the Delegated Authority of the Chief Executive Officer.

          Background
          Section 5.42 of the Local Government Act 1995 provides that Council may delegate to the
          Chief Executive Officer various functions and duties.

          Section 5.46 of the Local Government Act 1995 provides that delegations must be reviewed
          at least once every financial year.

          Comment
          Set out hereunder is a copy of Councils’ decision relating to delegations made in May 2008.

                    That the Chief Executive Officer be authorised to:
                            1.      Negotiate on Council’s behalf for the purchase or sale of land, subject to
                                    guidelines or parameters as directed by Council (Part iv).
                            2.      Negotiate on matters on behalf of Council including the leasing of land, if
                                    permitted, or otherwise present to Council relevant information to enable
                                    Council to resolve the matter.
                            3.      Hire contractors, plant or machinery necessary to proceed with authorised
                                    or designated works or service provision subject to compliance with Council
                                    policy and rules under the Local Government Act (Functions and General)
                                    Regulations 1996.
                            4.      Dispose of scrap material no longer required by Council.
                            5.      Act as Principal Accounting Officer.
                            6.      Negotiate the entering into contracts or leases on Council’s behalf that will
                                    require acceptance or otherwise by Council.
                            7.      Enter into initial negotiations with other Councils to form groups or
                                    regional Councils, if considered in Council’s interest. Council to make final
                                    decision.
                            8.      Enter upon land within the district and take native growing or dead timber,
                                    earth, stone, gravel or sand necessary for road making or repair purposes
                                    within the district and negotiate with landowners if necessary.
                            9.      Negotiate “Enterprise Bargaining Agreements” on Council’s behalf that
                                    will require acceptance or otherwise by Council.
                            10.     Approve applications to sell or provide alcoholic beverages at functions on
                                    Council controlled land or premises.
                            11.     Carry out any other function dictated and authorised by Council policy that
                                    Council may delegate.
                            12.     Act as principal Control / Manager with authority to perform or delegate
                                    duties, as necessary, to ensure compliance with necessary regulations and
                                    availability of the airport facilities.
                            13.     Bushfire Control – Authorised to utilise necessary staff, plant, equipment
                                    and other items considered necessary to comply with the Bushfires Act.
                            14.     Payments of accounts between Council Meetings – To be able to authorise
                                    electronic funds transfers, in accordance with the bank authority of those
                                    creditors accounts requiring immediate payment. The Chief Executive
                                    Officer will delegate the authority to approve the payment of accounts to the

Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                          Page 24 of 66
                                         Senior Finance Officer and another Officer. This is to be done on the basis
                                         that the Chief Executive Officer and 1 other Officer can jointly sign the
                                         transfer of funds electronically.
                               15.       Payment of wages - Payment of wages between Council Meetings to be
                                         outside of the present bank authority arrangements. The Chief Executive
                                         Officer will delegate the authority to approve the payment of the net wages
                                         to the Administration Officer(s). This is to be done on the basis that any 2
                                         being the Chief Executive Officer, Senior Finance Officer or Administration
                                         Officer sign jointly the instructions to the bank approving the payment of
                                         wages to staff.
                               16.       Power to approve applications for trading in public places and building
                                         licences, other than commercial or major industrial premises.
                               17.       Appoint authorised persons under the Caravan Park and Camping Grounds
                                         Act 1995
                               18.       Power to approve writing off debts that are less than $100.00 and that are
                                         considered uncollectible
                               19.       Power to appoint and cancel authorised persons under the Dog Act.
                               20.       Purchase goods and services to the value of $100,000 (excluding GST)
                                         providing that it is a budgeted expense.

                               Delegations Authorised from Policy Manual

                               21.       Policy Manual Item             1.18      Relocation Expenses – Negotiation
                               22.       Policy Manual Item             1.23      Employee Housing Rental Subsidies
                               23.       Policy Manual Item             1.26(5)   Staff Training Budget
                               24.       Policy Manual Item             2.41      Citizenship Ceremonies
                               25.       Policy Manual Item             9.32      Complaint s– Minor Maintenance Works
                               26.       Policy Manual Item             9.36      School – Supply of Sand
                               27.       Policy Manual Item             9.38      Use of Shire Plant and Equipment

          From this list, the only changes required are for Item 14 and Item 15 to be altered so that
          EFT transfers can be completed by any two of three employees being:
                                  Chief Executive Officer
                                  Corporate Services Manager
                                  Senior Finance Officer

          Consultation
          Nil

          Statutory Environment
          Section 5.42 of the Local Government Act 1995
          Section 5.46 of the Local Government Act 1995

          Policy Implications
          Council Policies listed previously relate to delegated authority of the Chief Executive
          Officer.

          Financial Implications
          Nil

          Strategic Implications
          Nil

          Voting Requirements
          Absolute Majority

Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                                 Page 25 of 66
                   OFFICER RECOMMENDATION AND COUNCIL RESOLUTION

          Moved: Cr McGorman                                       Seconded: Cr Williams

          That the Chief Executive Officer be authorised to:
                    1.        Negotiate on Council’s behalf for the purchase or sale of land, subject to
                              guidelines or parameters as directed by Council (Part IV).
                    2.        Negotiate on matters on behalf of Council including the leasing of land, if
                              permitted, or otherwise present to Council relevant information to enable
                              Council to resolve the matter.
                    3.        Hire contractors, plant or machinery necessary to proceed with authorised or
                              designated works or service provision subject to compliance with Council policy
                              and rules under the Local Government Act (Functions and General)
                              Regulations 1996.
                    4.        Dispose of scrap material no longer required by Council.
                    5.        Act as Principal Accounting Officer.
                    6.        Negotiate the entering into contracts or leases on Council’s behalf that will
                              require acceptance or otherwise by Council.
                    7.        Enter into initial negotiations with other Councils to form groups or regional
                              Councils, if considered in Council’s interest. Council to make final decision.
                    8.        Enter upon land within the district and take native growing or dead timber,
                              earth, stone, gravel or sand necessary for road making or repair purposes
                              within the district and negotiate with landowners if necessary.
                    9.        Negotiate “Enterprise Bargaining Agreements” on Council’s behalf that will
                              require acceptance or otherwise by Council.
                    10.       Approve applications to sell or provide alcoholic beverages at functions on
                              Council controlled land or premises.
                    11.       Carry out any other function dictated and authorised by Council policy that
                              Council may delegate.
                    12.       Act as principal Control / Manager with authority to perform or delegate duties,
                              as necessary, to ensure compliance with necessary regulations and availability
                              of the airport facilities.
                    13.       Bushfire Control – Authorised to utilise necessary staff, plant, equipment and
                              other items considered necessary to comply with the Bushfires Act.
                    14.       Payments of accounts between Council Meetings – To be able to authorise
                              electronic funds transfers, in accordance with the bank authority of those
                              creditors accounts requiring immediate payment. The Chief Executive Officer
                              will delegate the authority to approve the payment of accounts to the Corporate
                              Services Manager and the Senior Finance Officer. This is to be done on the
                              basis that any 2 Officers can jointly sign the transfer of funds electronically.
                    15.       Payment of wages - Payment of wages between Council Meetings to be outside
                              of the present bank authority arrangements. The Chief Executive Officer will
                              delegate the authority to approve the payment of the net wages to the
                              Administration Officer(s). This is to be done on the basis that any 2 being the
                              Chief Executive Officer, Corporate Services Manager or Senior Finance Officer
                              sign jointly the instructions to the bank approving the payment of wages to staff.
                    16.       Power to approve applications for trading in public places and building licences,
                              other than commercial or major industrial premises.
                    17.       Appoint authorised persons under the Caravan Park and Camping Grounds
                              Act 1995.
                    18.       Power to approve writing off debts that are less than $100.00 and that are
                              considered uncollectible.
                    19.       Power to appoint and cancel authorised persons under the Dog Act.
                    20.       Purchase goods and services to the value of $100,000 (excluding GST) providing
                              that it is a budgeted expense.

Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                       Page 26 of 66
                    Delegations Authorised from Policy Manual

                    21.       Policy Manual Item              1.18      Relocation Expenses – Negotiation
                    22.       Policy Manual Item              1.23      Employee Housing Rental Subsidies
                    23.       Policy Manual Item              1.26(5)   Staff Training Budget
                    24.       Policy Manual Item              2.41      Citizenship Ceremonies
                    25.       Policy Manual Item              9.32      Complaint s– Minor Maintenance Works
                    26.       Policy Manual Item              9.36      School – Supply of Sand
                    27.       Policy Manual Item              9.38      Use of Shire Plant and Equipment

                    Resolution 2009-05-05                              CARRIED BY ABSOLUTE MAJORITY 8/0



The presentation from Phil Treloar was completed after item 9.2.2




Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                            Page 27 of 66
          9.2.3 Delegates for WALGA AGM

                    File:                                     CR-WALGA
                    Officer:                                  David Burton - Chief Executive Officer
                    Amended By:                               Nil
                    Disclosure of Interest:                   Nil
                    Date:                                     13th May 2009

          Application
          To select Council Delegates for Voting Registration at the WALGA AGM to be held
          Saturday 8th August 2009.

          Background
          At the April Ordinary Council Meeting it was resolved that several Councillors and the
          Chief Executive Officer will be attending the Local Government Week Conference in
          August 2009. Part of this conference includes the WALGA AGM.

          WALGA has requested the names of the voting delegates for the AGM.

          Comment
          In order to ensure that Council has a voice at the AGM, two voting delegates from the
          attending Councillors must be nominated to represent Council.

          There are no special requirements for the voting delegates, just that they be named. Last
          year, all voting was done through the use of electronic key pads. Each person attending had
          a coded key pad given to them at the start of the conference. The delegates who were
          nominated were the only ones whose keypads counted for the AGM.

          The Agenda for the AGM will be circulated prior to the Local Government Week
          Conference and Council can advise the delegates how they want the items voted on.

          Consultation
          Nil

          Statutory Environment
          Nil

          Policy Implications
          Nil

          Financial Implications
          Nil

          Strategic Implications
          Nil

          Voting Requirements
          Simple Majority




Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                          Page 28 of 66
                   OFFICER RECOMMENDATION AND COUNCIL RESOLUTION

          Moved: Cr Brand                                          Seconded: Cr Williams

          That Cr Dowden and Cr O’Brien be registered as the voting delegates for the 2009
          WALGA AGM.

                                                                                           CARRIED 8/0




Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                  Page 29 of 66
          9.2.4 Lot 566 Malibu Nominees Rezoning

                    File:                                     TP-INDL
                    Officer:                                  David Burton - Chief Executive Officer
                    Amended By:                               Nil
                    Disclosure of Interest:                   Nil
                    Date:                                     13th May 2009

          Application
          To consider the rezoning of land to be amalgamated with Lot 566 Criddle Street, Mount
          Magnet.

          Background
          At the August 2008 Ordinary meeting of Council the amalgamation of Lot 566, Lot 487 and
          a small portion of Unclaimed Crown Land into a single lot was approved by Council with
          the following resolution:

                      OFFICER RECOMMENDATION                                         AND COUNCIL RESOLUTION

                               Moved Cr David Jones                             Seconded Cr Karen Williams

                               That Council advise the Department of Planning and Infrastructure that it
                               has no objections to the amalgamation.

                               RESOLUTION 2008-08-13                                               CARRIED 6/0

          Comment
          The Department of Planning and infrastructure have now requested that the area zoned for
          “Public Purpose” which was the small amount of unclaimed crown land, now be zoned
          Industrial to ensure that the lots can be amalgamated and have the same zoning. This is
          required as a remaining obstacle for the amalgamating of the lots.

          The unclaimed crown land was a small strip which was previously used as a drain. The strip
          no longer used for that purpose.

          The change in the zoning will allow it to be incorporated in the yard of Malibu Nominees.
          The drain has basically all been filled in for the area that is changing and it is already being
          used as part of the depot.

          Therefore, the change in the zoning should have no adverse effect on the land use or the
          surrounding lots.

          Consultation
          Nil

          Statutory Environment
          Nil

          Policy Implications
          Nil



Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                                Page 30 of 66
          Financial Implications
          Nil

          Strategic Implications
          Nil

          Voting Requirements
          Simple Majority

                   OFFICER RECOMMENDATION AND COUNCIL RESOLUTION

          Moved: Cr Scott                                          Seconded: Cr Lucy

          That the CEO and EHO pursue the rezoning of the Public Purpose portions of the land
          to be amalgamated into Lot 566 to Industrial.

          Resolution 2009-05-07                                                        CARRIED 8/0




Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009              Page 31 of 66
Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009   Page 32 of 66
          9.2.5 Resignation of Councillor

                    File:                                     CR-ELEC
                    Officer:                                  David Burton - Chief Executive Officer
                    Amended By:                               Nil
                    Disclosure of Interest:                   Nil
                    Date:                                     14th May 2009

          Application
          To consider the resignation of Cr Henderson from the Shire of Mount Magnet.

          Background
          A letter of Resignation was received from Cr William Henderson on Wednesday the 13th
          May 2009. The resignation was to be effective as from the time of the letter.

          Comment
          Due to the time and cost that would be required for the calling of an extraordinary election
          for a position that will be going to the polls in October this year, it may be easier for Council
          to seek approval to keep the position vacant. This can be done in accordance with the Local
          Government Act 1995:
                  4.17. Cases in which vacant offices can remain unfilled
                         (2) If a member’s office becomes vacant under section 2.32 —
                               (a) after the third Saturday in January in the election year in which the
                                     term of the office would have ended under the Table to section 2.28;
                                     but
                               (b)    before the third Saturday in July in that election year,
                               the council may, with the approval of the Electoral Commissioner, allow the
                               vacancy to remain unfilled and, in that case, the term of the member who
                               held the office is to be regarded in section 4.6 as ending on the day on which
                               it would have ended if the vacancy had not occurred.

          As this situation fits within the criteria of Section 4.17 (2) of the Act, this would be the most
          efficient way to handle this resignation. This will only reduce Councillor numbers to 8
          Councillors for a short period of time.

          If Council was to proceed with an extraordinary election, but the time the processes are
          completed, the Councillors may only attend 3 meetings at the most if elected by the July
          meeting. It would be more likely that they would attend only the August and September
          meetings.

          Consultation
          Nil

          Statutory Environment
          Local Government Act 1995 Section 4.17(2).

          Policy Implications
          Nil


Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                          Page 33 of 66
          Financial Implications
          Nil

          Strategic Implications
          Nil

          Voting Requirements
          Simple Majority

                   OFFICER RECOMMENDATION AND COUNCIL RESOLUTION

          Moved: Cr O’Brien                                        Seconded: Cr McGorman

          That the CEO writes to the Electoral Commissioner for approval for the vacancy of Cr
          Henderson to remain unfilled until the October 2009 ordinary elections.

          Resolution 2009-05-08                                                            CARRIED 8/0




Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                  Page 34 of 66
          9.2.6 Upgrade of Intersection Signage

                    File:                                     EN-RNS
                    Officer:                                  David Burton - Chief Executive Officer
                    Amended By:                               Nil
                    Disclosure of Interest:                   Nil
                    Date:                                     14th May 2009

          Application
          To consider the upgrade of signage recommendation from Main Roads for the Mount
          Magnet Townsite.

          Background
          Main Roads WA has advised that they have carried out a reassessment on the Stop Control
          signs currently use at the crossroads in the Mount Magnet Townsite.

          From this, there are several recommendations for change.

          Comment
          Most of the crossroads in the townsite have a “Stop” sign posted. In accordance with the
          traffic regulations, Main Roads has considered the sight distance at the intersections exceeds
          the recommendation by the Australian Standards. It is recommended that the intersections
          shown on the attached map are changed from “Stop” signs to “Give Way” signs.

          There is some concern over the intersections of Richardson Street and Watson Street and
          Richardson Street and Priestley Street. There is heavy traffic on this road and large truck,
          however Main Roads have confirmed that the visual distance is still adequate for give way
          signs. Most people would not come to a complete stop there anyhow.

          This change may allow traffic to move more freely without drivers having to stop at all
          intersections. As there are no visual impairments at the intersections there should not be any
          problems with traffic accidents.

          Consultation
          Main Roads WA

          Statutory Environment
          Nil

          Policy Implications
          Nil

          Financial Implications
          Nil

          Strategic Implications
          Nil

          Voting Requirements
          Simple Majority



Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                          Page 35 of 66
                   OFFICER RECOMMENDATION AND COUNCIL RESOLUTION

          Moved: Cr Brand                                          Seconded: Cr O’Brien

          That Council support the change of the relevant intersections from “Stop” signs to
          “Give Way” signs.

          Resolution 2009-05-09                                                           CARRIED 8/0




Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                 Page 36 of 66
Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009   Page 37 of 66
Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009   Page 38 of 66
          9.2.7 Request for Vacswim Classes

                    File:                                     CP-SP
                    Officer:                                  David Burton - Chief Executive Officer
                    Amended By:                               Nil
                    Disclosure of Interest:                   Nil
                    Date:                                     14th May 2009

          Application
          To consider Vacswim Classes for the 2009/2010 Swimming Season

          Background
          Council has received a request from the Department of Education and Training for assistance to
          conduct its Annual Vacation Swimming Classes.

          Comment
          Council has committed to this in the past. The lessons are to be conducted from the 11th January to
          the 22nd January according to the attached notice.

          Lessons are usually only for approximately 45 minutes so the disruption to the swimming pool is
          minimal.

          Swimming lessons are certainly a worthwhile cause to encourage that youth to learn to swim
          properly and thus reducing the risk of problems at the swimming pool.

          Consultation
          Nil

          Statutory Environment
          Nil

          Policy Implications
          Nil

          Financial Implications
          Nil

          Strategic Implications
          Nil

          Voting Requirements
          Simple Majority

                                           OFFICER RECOMMENDATION

          Moved: Cr Scott                                          Seconded: Cr McGorman

          That Council approves the VACSWIM Classes scheduled for January 2010.

          Resolution 2009-05-10                                                                    CARRIED 8/0




Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                          Page 39 of 66
Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009   Page 40 of 66
Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009   Page 41 of 66
          9.2.8 Request for Storage Container at Airport

                    File:                                     CP-SP
                    Officer:                                  David Burton - Chief Executive Officer
                    Amended By:                               Nil
                    Disclosure of Interest:                   Nil
                    Date:                                     14th May 2009

          Application
          To consider Fletcher Communications request for a storage container at the Mount Magnet Airport.

          Background
          Council has received a letter of request from Fletcher Communications to have a storage container at
          the Mount Magnet Airport for fuels and other aircraft items. Attached is a copy of the letter.

          Comment
          There is certainly room at the airport for such a container. I do have a couple of concerns with this
          request and these will need to be addressed. These concerns are:
                  1. Being that the airport is visible form the main road, the container must be in good
                       condition and not diminish the attractiveness of the airport
                  2. Council is not liable for any losses at the airport, items would be stored at the owners
                       risk
                  3. Bunding may be required for the storage of fuel
                  4. Storage to be well clear of the terminal facility.
                  5. Storage to comply with relevant
                  6. Copies of ASIC Cards to be kept on file for access to restricted area.

          We already have a person with a personal hanger out at the airport and this has not caused
          any problems. The storage container should be very similar and should not cause any
          concerns.

          Consultation
          Nil

          Statutory Environment
          Nil

          Policy Implications
          Nil

          Financial Implications
          Nil

          Strategic Implications
          Nil

          Voting Requirements
          Simple Majority




Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                          Page 42 of 66
                                           OFFICER RECOMMENDATION

          That Council approves Fletcher Communications to keep a storage container at the
          Mount Magnet Airport

          Council considered the item and resolved to review the agreement after 12 months.
                                     COUNCIL RESOLUTION

          Moved: Cr O’Brien                                        Seconded: Cr Williams

          That Council approves Fletcher Communications to keep a storage container at the
          Mount Magnet Airport subject to conditions for 12 months after which it will be
          reviewed.

          Resolution 2009-05-11                                                            CARRIED 8/0




Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                  Page 43 of 66
Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009   Page 44 of 66
           The CEO declared a financial interest in this item as his wife sells items at the post office
          and left the meeting at 2.32pm

          Cr Williams declared an impartiality interest to this item as she is a member of the Tourist
          Information Centre Inc. and left the room at 2.33pm

          9.2.9 Tourism Information Centre

                    File:                                     CO-TOUR
                    Officer:                                  David Burton - Chief Executive Officer
                    Amended By:                               Nil
                    Disclosure of Interest:                   Nil
                    Date:                                     18th May 2009

          Application
          To consider the MOUT for the operating of the Tourism Information Centre.

          Background
          Since August 2008, the Shire has been negotiating with the Tourism Information Centre for the
          service to be delivered by the Shire to ease the difficulties of finding volunteers to man the office. A
          Memorandum of Understanding was drawn at the request of the Tourist Information Centre. In
          March, the TIC requested to hold of on the agreement until after the FACET Conference in October
          this year. The following resolution was passed at the March Meeting.

                              AMENDED OFFICER RECOMMENDATION AND COUNCIL RESOLUTION

                               Moved: Cr Jones                     Seconded: Cr Scott

                               That the Chief Executive Officer write to the Tourist Information Centre Committee
                               advising that Council will withdraw from the MOU until after the FACET Conference
                               in October.

                               Resolution 2009-03-04                                                   CARRIED 8/0

          Since then, the Tourist Information Centre has not been opened and the members have
          approached Council to continue negotiations of the MOU to ensure that a service is
          provided. A meeting was held on the 15th May 2009 to discuss the MOU.

          Comment
          Based on the outcomes of the meeting, it would appear that the issues that were holding up the MOU
          have been sorted out at the document was loosely agreed to be all parties. The MOU will now go
          back to the members of the Tourist Information Centre Inc for final approval and then to be
          approved by council.

          Providing there are no further changes requested for the Memorandum of Understanding, I can not
          see any problems with the agreement. Attached is a copy for Councillors to consider.

          In order to staff the centre, it may take several weeks by the time the Shire goes through the
          processes of advertising the position, interviewing possible candidates, providing minimal training
          and preparing the centre. During this time, it may be possible for the tourism information to be done
          from the Post Office. Phil Treloar has expressed an interest in providing information and will be
          submitting his request for council to consider (not available at the time of writing this item).
          Pending on the conditions, this may be a short term solution until the centre is functional.

          In order to ensure that the centre can be staffed adequately, it would be my preference that the
          position be on a shared basis to ensure that the weekends can be covered.

Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                             Page 45 of 66
           Consultation
           Nil

           Statutory Environment
           Nil

           Policy Implications
           Nil

           Financial Implications
           Nil

           Strategic Implications
           Nil

           Voting Requirements
           Simple Majority

                    OFFICER RECOMMENDATION AND COUNCIL RESOLUTION

           Moved: Cr Scott                                          Seconded: Cr O’Brien

           That the Shire President and CEO be authorised to sign the MOU with the Tourist
           Information Centre Inc and the CEO manage the facility as per the agreement.

           Resolution 2009-05-11                                                           CARRIED 7/0



Cr Williams and the CEO returned to the meeting at 2.52pm.




 Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                 Page 46 of 66
                                 Memorandum of Understanding
                                             between
                                 The Shire of Mount Magnet and
                                 Tourist Information Centre Inc.

     1. Preamble
        The intent of this Memorandum of Understanding (MOU) is to have in place an agreed
        management procedure for the Shire of Mount Magnet (the Shire) and the Tourist
        Information Centre Inc. (TIC) to follow for the operating of the Mount Magnet Tourist
        Information Centre (the Centre). This MOU is not intended to create binding or legal
        obligations on either party.

     2. Purpose
        The purpose of this MOU is to clearly define the roles and document the agreed operating
        parameters of the Centre to ensure adequate visitor services from the Centre.

     3. Duration
        The duration of this MOU is five (5) years commencing at the date of signing.

     4. Facility
        “The Centre” refers to the old ambulance building located in Tourist Park in Hepburn Street,
        Mount Magnet.




Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009             Page 47 of 66
     5. Statement of Commitment
        The parties are committed to the following:

          Shire of Mount Magnet
          The Shire of Mount Magnet commits to the following:
                 • Ensure that the Tourist Centre is open for a minimum of 38 hours per week
                     during the tourist period from April to October or as required by tourist activity.
                 • Provide staff and their supervision for the Centre;
                 • Provide a computer and internet access for public use;
                 • Install reverse cycle air conditioning in the Centre, sealing of eaves, internal &
                     external painting
                 • Maintain the facility to not less than its current standard;
                 • Meet all operational costs including insurance expenses;
                 • Promote the town of Mount Magnet & Golden Outback Zone;
                 • Distribute promotional materials to other Centres, regions and tourist operators;
                 • Report to the Tourism Advisory Committee of operations of the Centre at their
                     monthly meeting
                 • That if the operations of the Tourist Centre are shifted to another location, that
                     the Shire will return control of the current centre to the TIC if required or find
                     another suitable use for the facility.
                 • That if the Tourist Centre is to be shifted, there will be extensive public
                     consultation including the TIC and a public meeting, before the shift is
                     considered by Council.

          Tourist Information Centre Inc.
          The Tourist Information Centre Inc. commits to:
                 • Assisting the Shire with Training of staff in the initial period;
                 • Assist the Shire with the preparation of an Operational Guide for staff;
                 • Provide promotional assistance to the Shire through the Tourism Advisory
                      Committee;
                 • Enable the Shire to use the Tourist Centre facility for the duration of this
                      agreement;
                 • Recognise that the Shire of Mount Magnet is responsible for the management of
                      staff and operations of the Centre without interference however suggestions may
                      be made to the CEO through the Tourism Advisory Committee providing it is not
                      in breach of Councils “Code of Conduct”.

     6. Financial Considerations
        The parties agree to the following financial arrangements:
               • The Shire as the operator of the Centre is responsible for all the utility and
                   ongoing costs of the centre;
               • All revenue from the operations and special activities shall remain as part of the
                   Shire’s revenue;
               • The stock on hand at the day of ratification of this agreement will be transferred
                   to the Shire at cost price;
               • No rental charges will be applicable for the centre.



     7. Dispute Resolution


Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                 Page 48 of 66
          Should any dispute arise from this MOU, both parties agree to meet to resolve the dispute.
          If matters cannot be resolved, a neutral mediator can be used if agreed by both parties.

     8. Termination of this MOU
        This MOU may terminate at the end of the five (5) year period if not renewed or at any time
        prior to that if mutually agreed to.



          Signed on _______ day of _________________ 2009 by:

          Shire of Mount Magnet:




          ___________________________                            ___________________________
          Ashley Dowden                                          David Burton
          Shire President                                        Chief Executive Officer



          Tourist Information Centre Inc.




          __________________________                             __________________________
          Geoff Pilkington                                       Marilyn Davies
          Chairperson                                            Deputy Chairperson




Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                  Page 49 of 66
          9.2.10 Enzed Discontinuance of Property Lease

                    File:                                     CP
                    Officer:                                  David Burton - Chief Executive Officer
                    Amended By:                               Nil
                    Disclosure of Interest:                   Nil
                    Date:                                     18th May 2009

          Application
          To consider a request from ENZED to discontinue the lease on the property in Hepburn Street.

          Background
          Council has received a request ENZED to beak the lease agreement for the business on the corner of
          Hepburn Street and Naughton Street.

          Comment
          This request was pre-empted as the ENZED business is no longer operating out of the facility and
          also, due to the reduction in mining in the area, not likely to start up again.

          Council also request that the CEO look for other users of the facility.

          It may be possible for the facility to be used for the Midwest Development Commission as a place
          for the Indigenous Arts Centre as an interim facility while the old hospital is being refurbished. The
          old hospital is likely to take over 12 months or more to be completed creating a problem if the Arts
          Centre is to go ahead. Councils contribution to the Arts Centre could be partly considered as the
          lease of the property on the corner of Hepburn Street and Naughton Street as Council has not current
          plans for the facility and is not likely to be building there is the short term.

          Consultation
          Nil

          Statutory Environment
          Nil

          Policy Implications
          Nil

          Financial Implications
          Nil

          Strategic Implications
          Nil

          Voting Requirements
          Simple Majority

                                           OFFICER RECOMMENDATION

          That Council approves the breaking of the lease agreement with ENZED; and
          That the building on the corner of Hepburn Street and Naughton street be considered
          for the Regional Indigenous Arts Centre as an interim facility.




Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                          Page 50 of 66
Council considered the item but wanted further investigation onto the cost of preparing the building
before breaking the lease agreement.
                                  COUNCIL RESOLUTION

          Moved: Cr O’Brien                                        Seconded: Cr Scott.

          That the CEO investigate the lease agreement further and the conditions and costs to
          prepare the facility to allow Council to consider the terminating of the lease.

          Resolution 2009-05-12                                                          CARRIED 8/0




Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                Page 51 of 66
          9.3       HEALTH




Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009   Page 52 of 66
          9.4       WORKS




Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009   Page 53 of 66
          9.5       TOURISM

          Mr Byrne left the meeting at 3.01 pm and returned at 3.03pm

          9.5.1 Town Preparation for FACET Conference

                    File:                                     CO-TOUR
                    Officer:                                  David Burton - Chief Executive Officer
                    Amended By:                               Nil
                    Disclosure of Interest:                   Nil
                    Date:                                     6th April 2009

          Application
          To consider requirements to ensure the town is best displayed for the FACET Conference in
          October 2009.

          Background
          In October this year, FACET will be having a Regional Tourism Conference in Mount
          Magnet. As this will bring a lot of people interested in Tourism into our town it would be
          preferable to ensure that the town is displayed as best as possible.

          Comment
          The FACET Conference will put Mount Magnet on display for people all over WA. Part of
          the Conference actually has a day trip for the attendees to venture out and see our town and
          tourist trails.

          To ensure that our town looks at its best for the conference, some planning may be required
          for tasks that are large and require additional man power. Some of the things that will need
          to take place soon for the coming tourist season and also closer to the October Conference
          are:
                  Cleaning along the tourist trail: After our cleanup at the peppercorn trees, I came
                  back along the tourist trail and picked up several cans and bottles along the way. I
                  also came across an old laptop computer that had been tossed away.

                    Additional Rubbish Bins along tourist trail: Is there any sections of the tourist trail
                    where additional bins may be required. It may be better to have the ‘Look, take,
                    leave’ signs and hope that people will take their rubbish with them.

                    Cleaning of the Streets in Mount Magnet: Mid last year, several residents got
                    together one morning and in 1 hour managed to pick up 12 bags of rubbish in the
                    main street. It is about time for this to happen again, and I would also like to see this
                    happen in other streets around town. This may be able to be done also with CDEP or
                    with the school. This general cleanup should also be done closer to the Conference.

                    Directional signage around town: We have purchased some additional signs for the
                    public toilets, library, Mt Warramboo Lookout. There may also be other areas in
                    town where signs are required eg, the Nursing Post.

          If any members can think of anything else that we can look at doing to ensure that the town
          is at its best for the tourist season and the conference, any suggestions would be welcomed.




Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                          Page 54 of 66
          Consultation
          Nil

          Statutory Environment
          Nil

          Policy Implications
          Nil

          Financial Implications
          Nil

          Strategic Implications
          Nil

          Voting Requirements
          Simple Majority

                                           OFFICER RECOMMENDATION

          That a timetable be considered to ensure the town is clean for the FACET Conference
          in October.

          The Committee considered the item and also looked at a timetable for other events
          happening soon.
                             COMMITTEE RECOMMENDATION

          That a timetable be formulated to ensure the town is clean for the Movie Screening on
          6th June, Australasian Safari in August and the FACET Conference on 18th to 20th
          October.

          Council considered the item and resolved to do more for the main street in the 2009/2010
          Budget.
                                     COUNCIL RESOLUTION

          Moved: Cr O’Brien                                        Seconded: Cr Williams

          That a timetable be formulated to ensure the town is clean for the Movie Screening on
          6th June, Australasian Safari in August and the FACET Conference on 18th to 20th
          October; and
          A budget amount be considered in the 2009/2010 budget for a payment to main street
          businesses as an incentive to repaint the shop fronts before the FACET Conference.

          Resolution 2009-05-13                                                            CARRIED 8/0




Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                  Page 55 of 66
10        CONFIDENTIAL BUSINESS




Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009   Page 56 of 66
11        NEW BUSINESS
          11.1.1 Local Government Reform Strategies

                    File:                                     CO-AMALG
                    Officer:                                  David Burton - Chief Executive Officer
                    Amended By:                               Nil
                    Disclosure of Interest:                   Nil
                    Date:                                     21st May 2009

          Application
          To consider the issues and strategies Council may wish to consider in relation to the Local
          Government Reform Agenda and Council Amalgamations.

          Background
          At the February 2009 Ordinary Meeting of Council resolved to look at the possibility of
          forming a voluntary Regional Council in favour of amalgamating Councils in the Murchison
          area.
          Since this time, the State Government has requested that Councils prepare a submission for
          the possibilities of amalgamation by the 31st August 2009. A grant of $10,000 was made
          available for Councils to engage consultants for this study.

          At the WALGA Zone meeting in May it was resolved that the Murchison Councils would
          consider a joint application for the funding from the State Government to engage consultants
          for the study for the Shires.

          Comment
          The deadline of 31st August would appear to be a deliberate act of the Minister to cause
          problems for the smaller local governments. At this time, the CEO’s and staff are usually
          very busy with end of financial year and budget preparations. To add this work on top of all
          this is unreasonable.

          Council may wish to consider the following issues/strategies concerning the preferred way
          to progress towards the August submission deadline:

          1. Participation in a joint submission and/or research with other zone members (Cue,
             Meekatharra, Yalgoo, Sandstone & Murchison).
          2. Participation in a joint funding application with other zone members to engage a
             consultant to prepare a joint submission (Potentially $10,00 per shire = $60,000)
          3. Joining with zone members to seek an extension of time beyond the August deadline to
             31 October 2009.
          4. Seeking input and views of the district community by undertaking a community
             consultation process.
          5. The basic content of Council’s Reform Submission (what information would Council
             like to be included in its Reform Submission)
          6. Engaging a consultant/s to assist staff with preparation of the submission to the Minister
             (including statistical research).

          Joint Zone Submission
          At the Murchison Zone meeting (8/5/09) members agreed to the following proposals:

               a. To submit a joint application for funding of $60,000 to assist with research and
                  investigation of reform issues in the Zone.
Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                          Page 57 of 66
               b. To engage a consultant to prepare a joint submission to the Minister.
               c. To jointly request an extension of time from the Minister for submissions to the
                  Department of Local Government from the end of August to the end of October
                  2009.

          The zone secretary has been requested to hold off on sending any letters or applications until
          each Council has considered the above agreements at their own Council meeting.

          At the zone meeting the Minister and other officials suggested that the use of funding is
          quite flexible. This was discussed at length and the flexibility was clouded with the
          Minister stating one thing and his Aide stating another.

          The agreements reached at the meeting were based on information and discussions which
          had those present conclude that funding could be used to undertake investigative research
          that would provide support of each Council’s current position on the reform issue. This
          would save the CEO’s and other staff a lot of valuable time at a busy time of the year.

          The Grant Application documents suggest that a reform submission (and therefore funding)
          must focus on the following areas:
          1. Amalgamation
          2. Representation
          3. Regional Groupings
          4. Amalgamation transition timelines.

          Where local governments make a combined submission, one local government is to be
          nominated to coordinate and report on the expenditure and acquittal of funds.

          A most significant requirement is that the CEO of the coordinating local government must
          sign a declaration on the grant application form which declares (in part) the groups
          agreement that “Expenditure will be allocated towards the examination of a preferred
          amalgamated structure; council representation from 6 to 9 elected members and preferred
          regional grouping.”

          Clearly, the above agreement would require participating Council’s to pursue a course of
          action that is in contradiction of their current positions on Local Government Reform. As
          the Councils in the region are against the amalgamations and can not see a benefit the
          preferred amalgamation structure, would be not to amalgamate. This may be seen as against
          the requirements of the funding.

          It is considered that a joint submission would involve each council formally agreeing to the
          detail of every stage of the process. Given the sensitive nature of the subject matter it is
          most important that each participating Council is fully informed and agrees to each decision
          and step of the process. This process could potentially take many months.

          By way of example the process should most likely include:
             • Each Council resolving to provide written confirmation agreeing to participate in the
                reform process. (Required)
             • A Council and CEO agreeing to be the coordinating local government. (This could
                be an onerous commitment)
             • Council consideration of task sharing or payment for services to the coordinating
                local authority.
             • Each Council agreeing to the above appointment and arrangement.


Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                Page 58 of 66
               •    Each Council agreeing to the preliminary scope of the project budget (as required in
                    the grant application)
               •    Each Council agreeing to the final scope and brief for the project.
               •    Each Council agreeing to the process to be used to recruit a consultant.
               •    Each Council agreeing to the person and/or company to be appointed as the
                    consultant.
               •    Then finally, each Council agreeing to the joint Reform Submission.

          The above could be condensed down to perhaps 3 separate agenda items for each Council to
          consider - or perhaps two if some delegation is provided to the coordinating authority. Best
          case, with zero contentious issues, a suitable consultant being available quickly and possibly
          some special meetings of Council’s, it may be possible to meet the August (or proposed
          October) deadline.

          However even the most optimistic person would concede that the process will very likely
          take more than five months (assuming an extension is granted to October).

          It is also likely that to request an extension on the submission may give reason for the State
          government to consider forcing the issue of amalgamations onto Councils.

          Community Consultation
          The Structural Reform Guidelines suggest community consultation in the event that Council
          mergers are being considered. Given Council’s position on reform and the absence of any
          of our neighbors indicating their desire to discuss reform or mergers, there would appear to
          be no explicit need for Council to undertake any community consultation on the reform
          issue.

          The guidelines state: “As part of the Reform Submission and to engender support and
          understanding of the preferred reform option, it is expected that elected members, staff and
          the community will be given an opportunity to contribute to open discussions on
          amalgamation and that their views will be represented in the Reform Submission to be
          forwarded to the Minister.”

          This statement would appear to be written so that Council will be informing the public of
          the amalgamations that will be taking place. Council may consider that community input
          into this important and sensitive issue is warranted even though the amalgamation is not
          supported.

          Community consultation can be achieved via a multitude of processes. Generally the aim
          and target audience of the consultation will help define the best method and approach.

          Council should note that any form of community consultation (no matter how simple) is
          extremely time consuming. There is currently no real internal capacity to undertake this
          without seeking external assistance.

          Submission Contents
          With only three months to go until the submission deadline, the CEO now seeks Council
          input as to what information should be included in Council’s Reform Submission.

          Depending on the extent and level of information required by Council, staff may require
          assistance in researching and preparing the submission.


Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                Page 59 of 66
          The Structural Reform Guidelines state “Action – Councils to resolve to advise the Minister
          of its intention for structural reform in relation to amalgamation, the number of councillors
          and regional groupings.”

          Amalgamation: Given Council’s position on reform, and the absence of any of our
          neighbors indicating their desire to discuss reform or mergers, council’s response on
          amalgamations currently would be that there are no real benefits to the community in
          amalgamations in the Murchison Region. This will be investigated further with information
          to support the claim.

          Number of Councillors: In the February meeting Council resolved for the CEO to
          investigate the possibility of reducing the Elected Members from 9 to 7. This process would
          be relatively simple and would be done with the reduction of 1 Councilor at the 2009
          election and 1 Councilor at the 2011 elections

          Regional Groupings: Is Council happy with the current regional grouping (Meekatharra,
          Cue, Mt Magnet, Yalgoo, Murchison and Sandstone)?

          Supporting Information and Documentation: What information would Council like
          included in its Reform Submission?


          Consultation
          CEO’s of the Murchison Region.

          Statutory Environment
          Nil

          Policy Implications
          Nil

          Financial Implications
          The time and staff resources for this submission will be extensive, especially if a consultant
          is engaged.
          Funding of up to $10,000 may be granted to assist with the submission.

          Strategic Implications
          The future of local government and its ability to provide to its ratepayers is of great strategic
          value. While amalgamations may make it easier for the state government to deal with fewer
          local governments, the concern is to make sure that it is the ratepayers that are getting the
          right level of service, not the state government.

          Voting Requirements
          Simple Majority

                                           OFFICER RECOMMENDATION

          Moved: Cr McGorman                                       Seconded: Cr Lucy

          Joint Submission:
          That Council advise the Executive Officer, Murchison Country Zone and all member
          Council’s that, after due consideration, the Shire of Mount Magnet:


Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                   Page 60 of 66
               1. Does not wish to participate in a joint Reform Submission or joint funding
                  application under the Local Government Reform Funding Program.
               2. Does not wish to be a part of any request for an extension of time for lodgment
                  of Reform Submissions.

                                                                                           CARRIED 8/0


                                                 COUNCIL RESOLUTION

          Moved: Cr Scott                                          Seconded: Cr Williams

          Community Consultation:
          That Council does not specifically seek community views on Local Government
          Reform or engage in a specific community consultation process. Council will be
          requesting comments and suggestions from the public in the next Council Newsletter.

                                                                                           CARRIED 8/0

          Moved: Cr O’Brien                                        Seconded: Cr Williams

          Submission Contents:
          That Council include in the Reform Submission:

               •    a statement advising of Council’s position concerning amalgamations and local
                    government reform;
               •    a proposal to reduce the number of elected members to 8 (eight) at the 2009
                    elections and 7 (seven) at the 2011 elections; and
               •    its intention to work collaboratively within a regional grouping comprising the
                    local governments of Meekatharra, Cue, Mt Magnet, Yalgoo, Murchison and
                    Sandstone.

          Further, that Council provides the CEO with some general guidance and suggestions
          as to information and documentation that should be included in the Reform
          Submission along with guidance as to the amount of time and resources that should be
          directed to the Reform Submission task.

          Resolution 2009-05-14                                                            CARRIED 8/0




Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                  Page 61 of 66
          11.1.2 Additional Budgeted Items

                    File:                                     FI-BUDGET
                    Officer:                                  David Burton - Chief Executive Officer
                    Amended By:                               Nil
                    Disclosure of Interest:                   Nil
                    Date:                                     21st May 2009

          Application
          To consider additional items for the 2008-2009 Budget

          Background
          From time to time, unbudgeted items of expenditure are brought before Council for
          consideration and to be included in the budget.

          Late last year, the Federal Government allocated an amount of $100,000 to the Shire of
          Mount Magnet for the purpose of building new infrastructure. These items have now been
          approved.

          Comment
          RCLIP Funding
          The Federal Government allocated funds to the Shire for the Regional and Local
          Community Infrastructure Programme. Submissions were made for several projects as there
          seemed to be some confusion from the Federal Government as to what projects would be
          allowed. The items finally approved were:

                    New Water Bore for Oval                                     $30,000
                    Shade structure at airfield                                 $30,000
                    Concrete works for Accom. at Cvn Pk                         $30,000
                    Concrete path to public toilets                             $14,000

          The total expenditure is $4,000 more than the allocated $100,000 and this amount will need
          to be funded by Council. Unfortunately there was no way to have the funds allocated for the
          correct amount without having to complete lower priority tasks.

          The Airport Structure is more than likely going to be completed in the 2009/2010 financial
          year. The other task should be completed in the current year.

          As such it is now requested that Council include in the 2008/2009 budget the income
          amount of $70,000 from the Federal RCLIP Grant and the following Capital Works Projects:

                    New Water Bore for Oval                                     $30,000
                    Concrete works for Accom. at Cvn Pk                         $30,000
                    Concrete path to public toilets                             $14,000




Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                          Page 62 of 66
          Consultation
          Nil

          Statutory Environment
          Nil

          Policy Implications
          Nil

          Financial Implications
          Nil

          Strategic Implications
          Nil

          Voting Requirements
          Absolute Majority

                   OFFICER RECOMMENDATION AND COUNCIL RESOLUTION

          Moved: Cr Brand                                          Seconded: Cr O’Brien

          That the following amounts be included in the 2008/2009 Budget
          Income:
          RCLIP Funding                                   $70,000

          Expenditure:
          New Water Bore for Oval                                               $30,000
          Concrete works for Accom. at Cvn Pk                                   $30,000
          Concrete path to public toilets                                       $14,000

          Resolution 2009-05-15                                                           CARRIED 7/0




Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                 Page 63 of 66
          11.1.3 Proposed New Loan Borrowing – Caravan Park.

                    File:                                     Loan 39
                    Officer:                                  John Crothers – Finance & Management Consultant
                    Amended By:                               Nil
                    Disclosure of Interest:                   Nil
                    Date:                                     21st May 2009

          Application
          To consider the proposed new Loan Borrowing – Caravan Park – Additional
          Accommodation – loan no. 39

          Background
          Council purchased additional accommodation units for the Caravan Park in September 2008
          and the costs associated with these additions are proposed to be funded by a new loan, as per
          pervious reports.

          Comment
          The funding of the new units for the Caravan Park by way of a new loan borrowing has been
          mentioned in previous reports, as well as the Business Plan of October 2008.

          The purchase costs of the new units totalled $83,370 [excluding GST], but there have also
          been quite a number of other costs. These included transportation, utility connections
          expenses, painting of some of the units, inside and outside, footpaths, awnings, etc. The all
          up total for the new units is expected to be some $128,000. However, there is also the matter
          of extensions to the north.

          At budget time it was proposed to borrow $190,000 for the Caravan Park, and that is now
          the proposal. It is proposed that the loan be a standard “Principal and Interest” loan, repaid
          over 10 years, and involving 2 semi-annual repayments each year.

          An Indicative Quote to borrow has been obtained from the WA Treasury Corporation. It is
          not longer a requirement to obtain quotes from three financial institutions as per the
          statutory requirements. The rate obtained can only be used as indicative, as the loan will
          have to be signed and approved within hours of receiving the quote [IE: The Interest Rate
          applicable on the date of the drawdown]. The market is at times quite volatile and therefore
          the lending institutions will not allow quotes to be accepted outside a period of
          approximately one day.

          The current Interest rate offer by WA Treasury Corporation 5.58%, however the exact rate
          will be obtained on the morning of the Council meeting. Once adopted by Council the
          interest rate will be fixed for the period of the loan. The proposed drawdown date is
          expected to be no later that 25 May 2009.

          In accordance with Business principles, the Caravan Park should in future be run on
          Business lines, including it repaying the loan repayment costs over the period of the loan.

          Consultation
          There is no specific consultation requirement if the loan borrowing is the same as that which
          was proposed at budget time. None is proposed, as this matter has been referred to in
          reports since September 2008 and included in later monthly financial reports.

          Statutory Environment

Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                         Page 64 of 66
          Sections 6.20 of the Local Government Act 1995 gives a Council the ‘power to borrow’.

          Policy Implications
          Nil

          Financial Implications
          There will be no financial implications in this financial year, as the repayments will be
          commencing in the 2009/10 financial year.

          Strategic Implications
          The Strategic Implications are part of Council's proposal to have its Caravan Park provide a
          wide array of short term accommodation services, and for the Caravan Park facilities to be at
          least equal to, or exceeding, facilities at other Caravan Parks in the region.

          Voting Requirements
          Absolute Majority

                                           OFFICER RECOMMENDATION

          That the offer terms from Western Australian Treasury Corporation be accepted for
          the term of ten (10) years, for the purpose of additional accommodation facilities at the
          Mount Magnet Caravan Park.


          Council considered the item but wanted further clarification on the projected costing of the
          works before considering the loan.
                                     COUNCIL RESOLUTION

          Moved: Cr Lucy                                           Seconded: Cr McGorman


          That the loan application be deferred until costings can be confirmed.

          Resolution 2009-05-16                                        CARRIED BY ABSOLUTE MAJORITY 8/0




Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009                   Page 65 of 66
12        NEXT MEETING
          Ordinary Meeting to be held on 26th June 2009.


13        CLOSURE OF MEETING
          The Shire President closed the meeting at 4.20pm and thanked everyone for their attendance.



14        CERTIFICATION BY CHAIRMAN


                                         Confirmed this on Friday 26th June 2009


               ____________________________________________________________________




Shire of Mount Magnet Minutes for Ordinary Council Meeting held 22nd May 2009             Page 66 of 66

				
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