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The United Nations
Democracy Fund (UNDEF)
Objectives, Activities and
Project Funding
Jan 2009
BASIC FACTS
• UNDEF is a General Trust Fund of the UN under the authority of the
SG
• UNDEF aims to strengthen the voice of civil society and assist the
participation of all groups in democratic processes
• 1st funding round (2006): 122 funded projects in 110 countries and
territories, 96 grants to NGOs and 29 to UN entities
• 2nd funding round (2007): 83 funded projects 70 countries, no grants to
UN entities, 3 to intergovernmental organizations, 2 to associations of
electoral officials and 78 to NGOs
• 3rd funding round (2008): 2143 project proposals from 138 countries
Analysis of the Third Round Applications
Demand for Funds Statistical Breakdown
Number of Proposed Projects Applicant Type
2,500
2,143 96.5%
2,000
1,873
1,500 1.30%
2.10%
1,000 1,303
500 Civil Society or Non-Governmental Organization
Third round Global and Regional inter-governmental body or
0 Second round association
First round Independent and Constitutional body
Analysis of the Third Round Applications
(cont’d)
Themes Covered by UNDEF Number of Applications, per Country -
Top 10
India
28.8% 16.50%
Congo, DR
Kenya
14.60% Indonesia
Pakistan
8.50%
8.70% 14.6% Nigeria
Tanzania
Civil Society Empowerment
Democratic Dialogue and Constitutional Processes Uganda
Civic Education, Electoral Support and Political Parties Ukraine
Human Rights and Fundamental Freedoms Egypt
Accountability, Transparency and Integrity
Access to Information
Second Round
Funding by Region
Africa $8,125,000
Asia and Pacific $5,325,000
Arab States $3,150,000
Europe $2,970,000
Latin America and
the Caribbean $2,950,000
Global $1,375,000
Total $23,895,000
Second Round
Funds Allocated to Projects by Region
Latin America
and the
Caribbean , Global, 5.8%
12.3%
Africa, 34.0%
Europe, 12.4%
Arab States ,
Asia and
13.2%
Pacific, 22.3%
Second Round
Projects by Key Activities
Tools, 5.8%
Strengthen instrumen-
talities of government,
7.0%
Women, 30.2%
Youth, 10.5%
Media, 11.6%
Rule of law and human Community develop-
rights, 15.1% ment, 19.8%
Governance Structure
UNDEF PROGRAMME
CONSULTATIVE ADVISORY
GROUP BOARD
Screens Provides Reviews and
& Assesses expertise Recommends
Initial & quality Shortlist
Proposals control
Project selection process
UN Office for Partnerships provides management support
Advisory Board
7 largest Member 6 Member States
State Contributors committed to
to UNDEF democracy selected
by the SG to reflect
geographical balance
Australia France Germany India Japan Qatar USA Botswana Lebanon Mongolia Panama Slovenia Trinidad
&Tobago
SG’s Representatives NGOs
- Prof. Michael Doyle, Professor of Law – − Femmes Africa Solidarité
Columbia University (Chair)
− The Asia Society
- Dr. Sanam Anderlini, MIT Center for
International Studies
Chair of the Programme Consultative
- Mr. Amir Dossal, Executive Director, UN Group (PCG):
Office of Partnerships (ex-officio)
- Dr. Ashraf Ghani, Chairman of the Institute Mr. Craig Mokhiber, OHCHR
for State Effectiveness
Programme Consultative Group (PCG)
Providing technical and specialist advice
Providing quality control and monitoring
Close relations with Peace Building Support Office and Electoral
Assistance Division
Executive Head
UNDEF
(ex-officio)
Friends of UNDEF: Additional Oversight
Group
Oversight group established for major donors not on
the Advisory Board
Also includes former members of the Advisory Board
And international organizations:
Inter-Parliamentary Union; International IDEA
Friends receive same documents that go to the
Board
Significant contribution allows
membership of Friends group
What Type of Projects will UNDEF
Fund?
Action-oriented CSO projects bringing tangible improvements in democracy
and human rights on the ground
Projects with measurable outcomes
Enhancing CSO relationships with institutional bodies
Focus on gender equality, the grassroots, and inclusion of vulnerable
groups
Eligible Activities – 6 priority areas
Democratic dialogue and support for constitutional processes
Civil society empowerment, including the empowerment of
women
Civic education and voter registration
Citizens’ access to information
Participation rights and rule of law in support of civil society
Transparency and integrity
Who Can Apply?
National and International NGOs and CSOs: PRIMARILY
Independent & Constitutional Bodies
Global & regional inter-governmental bodies, organizations &
associations
UN Bodies, ONLY if circumstances require
Technical Eligibility Criteria
Global/Regional vs. Country Window (approx. 25/75)
US$50,000 – US$500,000
24 months duration
Preference to countries emerging from conflict, new and restored
democracies, Least Developed Countries, Low Income Countries and
Middle Income Countries
Proposals Assessment Criteria
1. The project promotes the objectives of UNDEF
2. The project draws on the UN comparative advantage
3. The project will have a significant impact
4. The project will encourage inclusiveness
5. The project will enhance gender equality
6. The project has strong prospects for successful
implementation
7. The applicant organization enjoys a strong track
record
8. The project is technically sound in conception and
presentation
9. The project has good value for money
10. The project has strong prospects of sustainability
beyond the project duration
Major Contributions to UNDEF (Dec 2008)
Country 2005 2006 2007 2008 Cumulative Total
United States of $10,000,000.00 $7,920,000.00 $7,920,000.00 $25,840,000.00
America
India $5,000,000.00 $5,000,000.00 $5,000,000.00 $15,000,000.00
Japan $10,000,000.00 $10,000,000.00
Qatar $2,000,000.00 $4,000,000.00 $4,000,000.00 $10,000,000.00
Australia $7,303,974.44 $7,303,974.44
Germany $1,600,000.00 $1,584,784.50 $1,086,000.00 $2,964,959.57 $7,235,744.07
France $588,100.00 $629,350.00 $656,550.00 $1,913,316.00 $3,787,316.00
Spain $1,059,080.00 $1,231,132.50 $1,211,915,00 $3,502,127.50
Italy $1,485,400.00 $1,462,400.00 $2,947,800.00
Sweden $729,450.04 $755,650.00 $1,485,100.04
Republic of $1,000,000.00 $1,000,000.00
Korea
Key Project Obligations and Features
Country Projects: option to have a well-regarded institution
to act as “Executing Agent”
Executing Agency Fee 5%
No overhead for Implementing Agency (incl. o’head costs)
10% of project allocation, but capped at US$25,000, for
monitoring and evaluation
Commitment to general Branding and Visibility Rules
Strong democracy and rights-based orientation
Incorporates UN values in democracy promotion
Stresses the importance of partners outside of the UN
system
Transparency of process
Brings political and technical actors within UN involved in
democratic development together
UNDEF Staff
Roland Rich - Executive Head
Annika Savill - Senior Adviser and Secretary to the
Advisory Board
Christina Colon - Senior Programme Officer
Anne-Sophie Le Beux - Junior Programme Officer
Asmita Barua - Programme Assistant
Emileo Borromeo - Programme Assistant
Tina Werner - Intern
Tentative timetable for Third Round of Funding
31 December Applications close for Third Round
2008
January Assessment of Applications
28 January Briefing Session for new members of the Advisory Board
Mid-February UNDEF submits ‘long short list’ to PCG and Expert Group
Mid-February UNDEF seeks comments from Resident Coordinators
Mid-March PCG Meeting to discuss short list
Mid-March Expert Group Meeting to discuss short list
Late March Circulation of proposed short list
21 April 9th Advisory Board Meeting
Late April Advice to Permanent Missions of projects on short list
Late May UNDEF submits recommended short list to Secretary General for
approval
Tentative timetable for Third Round of Funding (cont’d)
Early June Request to short listed applicants to draft detailed project
proposals
Mid-July Deadline for submission of project documents
Mid-July PCG meeting
Mid-July Experts Group meeting
Late July 10th Advisory Board Meeting: review progress 1st and 2nd
Rounds
Late August Clearance of all project documents; first tranche
disbursements
Early-September PCG meeting
Early-September Experts Group meeting
15 September International Day of Democracy: UNDEF Event
Mid-October 11th Advisory Board Meeting to decide on Fourth Round
Mid-November Applications open for Fourth Round
31 December Applications close for Fourth Round
Q&A
For further information, please visit our website:
http://www.un.org/democracyfund/
