Sample R:
Letter of Offer for TENURE TRACK POSITIONS WITH PROBATIONARY CREDIT
Date xxx xxx xxx Dear xxx: As the authorized representative of President Grube, I am pleased to offer you the tenure-track position of [rank] of [discipline] at Georgia Southern University for the 2010-2011 academic year. Please sign, date, and return this letter to indicate your acceptance. A formal contract will be issued to you in July 2010. Your appointment includes [one, two, or three] year[s] of probationary credit toward tenure for your service at [xxxxx]. This offer of employment is contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Southern University, as determined by Georgia Southern University in its sole discretion, confirmation of the credentials, and employment history reflected in your application materials. This offer is also contingent upon verification of your employment eligibility under the terms of the Immigration Reform and Control Act of 1986 as amended. You are asked to report to the Department of Human Resources during your first three days on campus where you will complete an I-9 Form. As required by state law, you will also be asked to complete a state security questionnaire which inquires about any prior criminal convictions and pending criminal charges; persons who have been convicted of a felony or a crime involving moral turpitude are not eligible for employment by the University System of Georgia. The academic year salary of $xxxxxx, effective August 1, 2010, is divided into ten equal parts for payment. Monthly salary checks are issued from August through May on the last working day of the month, with the exceptions of December and May checks which are issued at the close of the final examination periods in those months. [If the department or college is paying for some, or all, of the candidate’s moving expenses, please include the following sentence in the offer letter: The Department of XXX (or College of XXX) will reimburse you up to $X,XXX toward your moving expenses.] In addition to the salary, the University currently contributes to your benefit program as follows: Group Life Insurance: $25,000 coverage free to employee with additional supplemental life insurance available at group rates. Health Insurance: the University pays 70% of premium cost for employee and dependents. Retirement Plans: Faculty members may choose between the Regents Retirement Plan (TIAACREF, VALIC, American Century, and Fidelity) and the Teachers Retirement System of
Georgia. A complete explanation of the differences between these two retirement packages will be given to you shortly after your arrival on campus. Federal Social Security: 7.65% of contract salary. The faculty member’s share is also 7.65%. Your portion of the retirement plan and health benefits plan will be paid with pre-tax dollars. In addition, faculty members have the opportunity of participating in a dental plan. Upon receipt of your written acceptance of the position, the Department of Human Resources will provide you with tax cards and other information needed for payroll purposes, along with information regarding the benefits package and details for completing the forms. The semester workload will be determined by the [department chair/school director/school chair]. The availability of summer school teaching is dependent upon enrollment and thus cannot be guaranteed. When summer school teaching is available, it may be compensated at a rate of 3% of the previous spring’s annualized salary per semester credit hour. Please indicate your acceptance of this position by signing the enclosed copy of this letter and returning it to me no later than [date]. In addition, if you have not already done so, please request that official transcripts of graduate degrees be sent directly to me at the [department’s/school’s] address by the Registrar(s) of the degree-granting institution(s). Let me reiterate my pleasure at your acceptance of the position on our [discipline] faculty at Georgia Southern. The [department/school] was enthusiastic in its recommendation of you for this position. We look forward to working with you. If you have any questions, please do not hesitate to contact me. Sincerely,
xxxxxxxxxx [Department Chair/School Director/School Chair] Enclosure: copy of this letter c: Dean xxxxxx I hereby accept the tenure-track position of [rank] of [discipline] at Georgia Southern University for the 2010-2011 academic year.
_____________________________ (Signature)
________________________ (Date)