Taxi Corporate Request Form by fhi19951

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									                                  Welcome to the GH TECH Project On-Line Travel Forms.

      Completing the Itemized Expenses Sheet

I.    Getting Started

      General Information
         A.
              To calculate a number within a cell, use the equals sign (=) and enter the formula. For example, to
              calculate a taxi expense using an exchange rate, type =2400/365 (2400 representing the cost and
              365 representing the exchange rate) into the cell. The worksheet will enter the calculated number
              in the space. Use the asterisk (*) for multiplication, slash (/) for division.
         B. To edit the contents of a cell, press the F2 key.
              Print each page of this workbook (Itemized Expense sheet(s), Itinerary, and Traveler's notes),
              sign, and mail originals to GH Tech Project. You can print and submit only those Itemized
              Expense sheet(s) used. If additional Traveler's notes are not required, this sheet does not need to
              be submitted.
         C. Do not write in or edit formulas in green highlighted cells. These cells contain formulas
              that will not add up properly if they are altered.
         D. On the "Itemized Expenses pg.1" worksheet, if you were provided a travel advance for this work,
              please fill in the amount in the upper right corner of the sheet where requested.

II    Requesting Reimbursement After Travel (TO BE COMPLETED BY TRAVELER)

          A.   Forms: The Reimbursement Request has two parts: Itemized Expenses and Itinerary. Use the
               Itemized Expenses sheet(s) to list all of your expenses, including per diem and lodging, on a daily
               basis.
          B.   Receipts: Arrange original receipts in chronological order by date, and number each receipt.
               Document exchange rate on each receipt. Tape all receipts to 8 1/2 x 11 sheets of paper. Submit
               these sheets with your completed Itemized Expense forms. Receipts are required for
               reimbursement for all costs $25 or more.
          C.   Boarding Passes: Tape all boarding passes to 8 1/2 x 11 sheets of paper. Submit these sheets
               with your completed Itemized Expense forms and receipts.

III   Completing the ITEMIZED EXPENSES worksheets
         A. Dates and Times of Departure and Return
             Enter the actual dates and times of your departure and your return. Times should reflect departure
             and return time to and from your home or office, and should be used to calculate per diem.
             Regardless of departure and return times, travelers are allowed a maximum 75% of per diem on
             the first and last days of travel.
         B. Currency Exchange Rates
             Enter the relevant exchange rates. You can access a currency converter on the Internet through
             the following hyperlink:
                                              http://www.oanda.com/converter/classic
         C. Listing Individual Expenses
             For each item, provide the date expense was incurred, a brief description (choosing from the drop
             down list or typing in your own), the location incurred, the receipt number (see above: Receipts ),
             the exchange rate used if not in US currency, the amount paid in local currency, and the equivalent
             amount in USD.
         D. Transportation
          1 Airfare : Include total amount of plane ticket, if you yourself paid for it, and any taxes included in
            the price of the ticket.
          2 Ground transportation: Enter taxi, bus, subway fares, or hired car expenses on the days on which
            they were incurred.
          3 Other Transportation: Enter any transportation costs, including airport taxes/fees, airport parking,
            and tolls, that are not included in the categories above.
        E. Meals and Lodging
          1 Lodging: Enter the actual charge per night and the actual tax you paid for lodging. A hotel receipt
                 must accompany reimbursement request. Foreign travel hotel per diem includes taxes and
                 service charges. For foreign travel, hotel expenses are reimbursed up to the federal Maximum
                 Lodging Amount for the city and country in which the expense was incurred, unless a request for
                 excess lodging charges was submitted by traveler prior to departure. You can access the
                 Department of State webpages listing these allowances below.
             2
                 Meals & Incidental Expenses (M&IE): For each day of travel, enter the federal M&IE rate for the
                 location visited. For travel days (once in country), the M&IE rate for the city where you sleep that
                 night should be used. You can access the Department of State webpages listing these allowances
                 below. Federal regulations allow up to 75% M&IE for the first and last day of travel- regardless of
                 travel length. Incidental expenses include tips and gratuity, laundry, and dry cleaning.
                                                    http://www.state.gov/m/a/als/prdm/
        F.       Other Expenses
             1   Other Expenses: Enter any additional expenses (including photocopies, postage, supplies
                 purchased, etc.) on the days on which they occur.
        G.       Totals
             1   Subtotals: The worksheet automatically calculates totals at the top of each column. Please do
                 not enter any information into these cells.
             2   Total: The workbook will automatically calculate the difference between your expenses (calculated
                 from all Itemized Expenses sheets) and your travel advance.
        H.       Itemized Expenses pg.2-6

                 In case the first page "Itemized Expenses" is not sufficient to cover all receipts and expenses,
                 utilize page 2- 6. (Please note: pg.4-6 located after Itinerary and Travel Note sheets.) All columns
                 are identical to the first page and the total for all expenses will be totaled in the "Total" cell on the
                 "Itemized Expenses" worksheet. Do not delete unused sheets as this will cause error
                 messages in formulas. These unused pages need not be printed or submitted.

IV   ITINERARY

                 Complete the Itinerary including any flights, layovers, and in-country travel. For convenience, the
                 method of transportation (to be added in the "VIA" column) is chosen from a drop down list.

V    TRAVELER'S NOTES

                 Traveler's Notes: If you have any additional information that should be included with the
                 worksheet, include these on the Traveler's Notes page. For example, if you were unable to obtain
                 receipts, if you took personal days during the trip, or the currency exchange rate changed, you can
                 enter this information on the Notes page.
                                                                                             Total Travel Expenses (all
GH TECH TRAVEL EXPENSE FORM                                                                            pages)                  $            -
Travel Reimbursement Worksheet                                                                     Travel Advance:
Traveler:                                                                                               Total:                 $            -
TD#/ Assignment Name:
DELTEK Code:
                                                                                                     City, Country             Lodging    M&IE
             Date of:                 Time of:
Departure:                       Departure:
  Return:                          Return:



                                            Receipt   Amt in local    Exchange                                       Other                              Other
  Date          Explanation   Location                                          Amt in USD     Air      Ground                 Lodging    M & IE                CalculationCheck
                                               #       currency      Rate=1 USD                                      Trans.                            Expenses
                                         TOTAL- All Itemized Expenses                 0.00       0.00       0.00        0.00       0.00         0.00        0.00             0.00
                                                       TOTAL- pg.1 only               0.00       0.00       0.00        0.00       0.00         0.00        0.00             0.00
                                                                                                                                                                             0.00
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I certify that the above expenditures are truthful and business-related expenses.



Consultant Signature                                  Date


GH Tech F&A Mgr Signature                             Date                                   Corporate Approval                                        Date
(Project Approval)

                                                                            Page 1
GH TECH TRAVEL EXPENSE FORM
Travel Reimbursement Worksheet
Traveler:                                                                            -
TD#/ Assignment Name:                                                                    -
DELTEK Code:                                                                             -

                                          Receipt   Amt in local    Exchange                                      Other                           Other
  Date      Explanation       Location                                        Amt in USD       Air      Ground              Lodging    M & IE             CalculationCheck
                                             #       currency      Rate=1 USD                                     Trans.                         Expenses
                                                      TOTAL- pg.2 only              0.00         0.00      0.00      0.00       0.00      0.00        0.00             0.00
                                                                                                                                                                       0.00
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                                                                                                                                                                       0.00

I certify that the above expenditures are truthful and business-related expenses.



Consultant Signature                                Date


GH Tech F&A Mgr Signature                           Date                                     Corporate Approval                                  Date
(Project Approval)

                                                                                  Page 2
GH TECH TRAVEL EXPENSE FORM
Travel Reimbursement Worksheet
Traveler:                                                                             -
TD#/ Assignment Name:                                                                 -
DELTEK Code:                                                                          -

                                          Receipt   Amt in local    Exchange                                    Other                           Other
  Date     Explanation        Location                                        Amt in USD     Air      Ground              Lodging    M & IE             CalculationCheck
                                             #       currency      Rate=1 USD                                   Trans.                         Expenses
                                                      TOTAL- pg.3 only              0.00       0.00      0.00      0.00       0.00      0.00        0.00             0.00
                                                                                                                                                                     0.00
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I certify that the above expenditures are truthful and business-related expenses.



Consultant Signature                                Date


GH Tech F&A Mgr Signature                           Date                                   Corporate Approval                                  Date
(Project Approval)

                                                                                   Page 3
GH TECH TRAVEL EXPENSE FORM
Travel Reimbursement Worksheet
Traveler:                                                                                                     -
TD#/ Project Name:                                                                                           -
DELTEK Code:                                                                                                 -


Please include travel itineraries including information for airline routings/ transfers.

             Location            Depart       (ORIGIN)   Location                           Arrival               VIA
                              Date         Time                                      Date             Time
  1
  2
  3
  4
  5
  6
  7
  8
  9
 10
 11
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 16
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 18
 19
 20
GH TECH TRAVEL EXPENSE FORM
Travel Reimbursement Worksheet
Traveler:                                    -
TD#/ Assignment Name:                       -
DELTEK Code:                                -


                      TRAVELER'S NOTES:

   1

   2

   3

   4

   5


                                 Signed   Date
GH TECH TRAVEL EXPENSE FORM
Travel Reimbursement Worksheet
Traveler:                                                                             -
TD#/ Assignment Name:                                                                 -
DELTEK Code:                                                                          -

                                          Receipt   Amt in local    Exchange                                    Other                           Other
  Date     Explanation        Location                                        Amt in USD     Air      Ground              Lodging    M & IE             CalculationCheck
                                             #       currency      Rate=1 USD                                   Trans.                         Expenses
                                                      TOTAL- pg.4 only              0.00       0.00      0.00      0.00       0.00      0.00        0.00             0.00
                                                                                                                                                                     0.00
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I certify that the above expenditures are truthful and business-related expenses.



Consultant Signature                                Date


GH Tech F&A Mgr Signature                           Date                                   Corporate Approval                                  Date
(Project Approval)

                                                                                   Page 4
GH TECH TRAVEL EXPENSE FORM
Travel Reimbursement Worksheet
Traveler:                                                                             -
TD#/ Assignment Name:                                                                 -
DELTEK Code:                                                                          -

                                          Receipt   Amt in local    Exchange                                    Other                           Other
  Date     Explanation        Location                                        Amt in USD     Air      Ground              Lodging    M & IE             CalculationCheck
                                             #       currency      Rate=1 USD                                   Trans.                         Expenses
                                                      TOTAL- pg.5 only              0.00       0.00      0.00      0.00       0.00      0.00        0.00             0.00
                                                                                                                                                                     0.00
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                                                                                                                                                                     0.00
                                                                                                                                                                     0.00

I certify that the above expenditures are truthful and business-related expenses.



Consultant Signature                                Date


GH Tech F&A Mgr Signature                           Date                                   Corporate Approval                                  Date
(Project Approval)

                                                                                   Page 5
GH TECH TRAVEL EXPENSE FORM
Travel Reimbursement Worksheet
Traveler:                                                                             -
TD#/ Assignment Name:                                                                 -
DELTEK Code:                                                                          -

                                          Receipt   Amt in local    Exchange                                    Other                           Other
  Date     Explanation        Location                                        Amt in USD     Air      Ground              Lodging    M & IE             CalculationCheck
                                             #       currency      Rate=1 USD                                   Trans.                         Expenses
                                                      TOTAL- pg.6 only              0.00       0.00      0.00      0.00       0.00      0.00        0.00             0.00
                                                                                                                                                                     0.00
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I certify that the above expenditures are truthful and business-related expenses.



Consultant Signature                                Date


GH Tech F&A Mgr Signature                           Date                                   Corporate Approval                                  Date
(Project Approval)

                                                                                   Page 6

								
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