EXHIBITOR INFORMATION KIT
Queensland Caravan, Camping
& Touring Holiday Show
Motorhome & Campervan Show
Show Management Personnel:
Wednesday June 3rd to Tuesday June 9th, 2009
SHOW MANAGEMENT PERSONNEL:
Show Manager: Ron Chapman
Show Operations: Garry Bushell
Administration Manager: Chris Dobinson
Administration Officer: Ellen Samuels
Administration Officer: Maxine Hayman
Director of Show Security: Glenda Young
Workplace Health & Safety: Ian Gidlow
Chairman of Show Committee: Jim Carnavas
QUEENSLAND CARAVAN, CAMPING & TOURING HOLIDAY SHOW
Exhibitor Check List
QUERY RESPONSE ACTION NEEDED ACTION
Relative Information herein passed on to YES/NO Extract information such as show access YES/NO
staff? hours, parking arrangements.
Relative Information herein passed on to YES/NO Make a note of access times and YES/NO
delivery drivers and suppliers? consignment details. See Page 6.
Require more Complimentary Passes than YES/NO Complete the on-line form and return with YES/NO
your allocation? ($8 each) – See Page 4. payment ASAP.
Do you require a small marquee or hoecker YES/NO See the on-line form for styles and prices YES/NO
and then advise us.
Can you comply with the set-up times YES/NO If “No” contact our office. YES/NO
outlined on Page 2.
Does your staff know where to enter the YES/NO Refer Appendix “B”. YES/NO
grounds each day?
Do you know that staff will not be admitted YES/NO Refer Pages 8 and 10. YES/NO
unless they hold an Exhibitor Pass?
Do you require Exhibitor parking during the YES/NO Complete the on-line Form. YES/NO
Have you booked your temporary telephone YES/NO Complete the on-line Form and send to YES/NO
line with Telstra? – phone, fax, EFTPOS, Telstra.
Have you applied for electrical supply to your YES/NO Complete the on-line Form and send to YES/NO
stand? (Shell scheme stands in Tourism the contractor with payment direct to the
Building automatically have power and light electrical contractor, not to our office.
Do you wish to hire carpet, furniture etc? YES/NO Contact our contractors QX Australia and YES/NO
Excel Events. See Page 7 and their on-line
Do you wish to hire gardens/plants? YES/NO Contact Showplants and/or complete the YES/NO
Do you need to hire TV or DVD/video YES/NO Complete the on-line Form and send to YES/NO
equipment? See Page 7. Select Audio Visual Hire.
Have you noted the Emergency Procedures? YES/NO You must brief all staff. YES/NO
Pages 16 - 19,
Does your Public Liability Insurance (a) YES/NO Make arrangements immediately. Refer to YES/NO
have a minimum of $10 million cover? (b) the on-line Forms. No exhibitor may enter
Is the certificate of currency noted with the the grounds to set up unless this is in place
interests of the “Caravan Trade & Industries and we have documentary evidence.
Association of Queensland Ltd”?
Have you copied the “Risk & Incident YES/NO This must be issued to all contractors, YES/NO
Reporting Procedures” to issue to your drivers etc who are coming on to the grounds
contractors? Page 20. for you.
Are all leads to be used on your stand tagged YES/NO No leads without a current test tag may be YES/NO
and tested? used anywhere. Our electrician can arrange
this, at your cost but it may be easier to do it
before you come on site.
Are you aware that each stand is responsible YES/NO Remember to bring your cleaning gear. YES/NO
for their own cleaning? Page 9. (except
Tourism stands in Building 14)
Will you need to restock between 7am & YES/NO Apply at our office with vehicle description YES/NO
9.30am? If so you will need a vehicle pass. and rego number.
Will you have naked flames, gas bottles or YES/NO Refer to Page 6 & Appendix ‘A’ and supply YES/NO
flammable liquids on your stand? written permit if applicable or refer to our
Workplace Health & Safety Consultant on
0418 722 128.
Exhibitor Check List
QUERY RESPONSE ACTION NEEDED ACTION
Are you likely to require the assistance of a YES/NO Be aware that delays may occur, YES/NO
forklift during move-in (except Tourism Stand especially Monday/Tuesday. No heavy
brochures Mon & Tue)? - Refer Page 3 and the lifts available 3pm Friday to 7.30am
on-line booking Form. Monday unless by prior arrangement.
Refer Page 3 & the on-line booking Form.
Have you arranged publicity material and/or YES/NO Act as outlined on Page 4 YES/NO
Are you involving competitions or art unions? YES/NO Act as outlined at the bottom of Page 4. YES/NO
Are you aware of parking arrangements during YES/NO Refer Page 5 and Appendix B. YES/NO
Do you need to store trucks, trailers etc in the YES/NO Refer Page 5 and contact our office. YES/NO
Have you planned your stand so you do not YES/NO Note Page 6. YES/NO
obscure fire hoses etc?
Do you have smokers on your staff? All YES/NO Tell your staff, and contractors who may YES/NO
buildings are non-smoking including during be working to build or dismantle, of the no
build-up and pull down periods. smoking rule.
Will you be displaying any second-hand YES/NO If YES, think again and refer to Rules 54, YES/NO
Did you intend letting someone else share your YES/NO If YES, please refer to Rules 12e and 28. YES/NO
Did you intend to use a vehicle on your stand YES/NO Not allowed – refer to Rule 43. YES/NO
which you wanted to remove each evening and
bring back each morning?
Did you want to reside in the precincts of the YES/NO Not allowed – refer to Rule 44. YES/NO
Were you going to bring children or dogs with YES/NO Under Workplace Health & Safety YES/NO
you during build-up and pull down? Page 7 requirements, no children or dogs are
allowed on the grounds during these
Are you likely to want more signs at the last YES/NO Our ticket writer will be present on June YES/NO
minute? See Page 7. 3rd all day and 4th until 11am.
Have you advised your staff of our free shuttle YES/NO Board from Brunswick Street near the YES/NO
bus? Page 8. railway station from approx 9.30am daily.
*See Page 8.
Have you booked accommodation? See list of YES/NO See list on-line. YES/NO
accommodation on our show website.
Are you aware of our Workplace Health & Safety YES/NO If “No”, note all points on Page 12. YES/NO
Requirements? See Page 12.
Will you be erecting shade structure or the like YES/NO Substandard structures are not allowed. YES/NO
which has not been professionally constructed
Are you using promotional signs, banners etc. YES/NO If “Yes” be aware that non-professional YES/NO
handwritten signs or use of poor quality
materials will not be allowed.
Will you be including a “loan” vehicle in your YES/NO Refer Page 9 regarding signage. YES/NO
Will you be cooking and/or providing taste YES/NO Be aware of Brisbane City Council Health YES/NO
samples as part of your exhibit? Department requirements or call our
Are you aware that there are Exhibitor Only YES/NO Exact locations will be confirmed in the YES/NO
Lounges on the grounds? Page 9. Opening Day Memo.
Have you read everything herein not previously YES/NO If “No” please do so. It will be a lot easier YES/NO
referred to? for you, save problems and save phone
Are you unclear? YES/NO If “Yes” please therefore read it all again YES/NO
before you come to set up.
WHERE IS IT?
Hope this helps you find what you’re looking for. Distances are approximate from the showgrounds.
1. On-Site — Bottom Level Building 1
2. Queensland Teachers’ Credit Union
454 St Pauls Terrace, Fortitude Valley (400m)
Also at Banks listed below
AUSTRALIA POST R D
3. 306 Wickham Street, Fortitude Valley RD
Ph: 131318 (.9km) ST A CHALK ST
BANKS – (All close to each other .8km) 17
4. Commonwealth Bank
312-318 Brunswick Street, Fortitude Valley
Ph: 3252 5921
5. National Australia Bank
297 Brunswick Street, Fortitude Valley
Ph: 132265 15
Cnr Brunswick & Wickham Sts, Fortitude Valley
Ph: 132 032 NEWMARKET RD
7. Suncorp Metway
13 10 9
Cnr Brunswick & Wickham Sts, Fortitude Valley
Ph: 131 155 HOMEZONE
FOOD FOR WEEKEND OF SET-UP 8
8. BP Service Station (Hungry Jacks adjacent) O’CONNELL TCE
Bowen Bridge Road, Herston (1km) ROYAL
9. Shell Service Station (McDonalds adjacent) HOSPITAL
Bowen Bridge Road, Herston (1.6km) SHOWGROUNDS
good variety of food is also available at
Homezone Centre adjacent to “13” & “10”. GREGORY TCE
BOWEN BRIDGE RD
10. Bretts Timber & Hardware
142 Newmarket Road, Windsor
Ph: 3361 0555 (2.3km)
11. Royal Brisbane Hospital
Bowen Bridge Road, Herston
Ph: 3636 8111 (.6km) EL
12. Kedron Park 7 Day Medical Centre 3
(Open until 9pm) - 6PM Sun ST
Cnr Brookfield St & Gympie Road, Kedron 6 WIC
Ph: 3857 6288 (5km) 16
13 Newmarket Road Family Practice 5
(Open 8am – 5.30pm Mon – Fri &
8am – 11am Saturday) 4
142 Newmarket Rd, Windsor (HomeZone Centre)
Ph: 3857 2222 (2.3km)
MAP NOT TO SCALE
12. Kedron Park Medical Centre 7 Day Pharmacy
Cnr Brookfield St & Gympie Road, Kedron
Ph: 3357 6924 (5km)
13. Terry White 7 Day Pharmacy Windsor
Home Zone Centre
142 Newmarket Road, Windsor
Ph: 3857 5666 (2.3km)
If you need further advice or directions check with
LIQUOR BARN/HOTEL our operational staff or at our show office in the upper
14. 1st Choice Liquor adjacent to Irish Pub
level of Building 14.
Lutwyche Road, Lutwyche (3.3km)
15. Officeworks Superstore
270 Lutwyche Road, Windsor
Ph: 3357 4744 (2.6km)
16. Valley Centre Plaza (Limited range)
Cnr Brunswick & Wickham Sts, Fortitude Valley
Ph: 3252 7344 (.8km)
17. Centro Lutwyche (Supermarkets etc)
Lutwyche Road (Cnr Chalk Street), Lutwyche
Ph: 3857 5035 (3.7km)
‘EXHIBITOR SURVIVAL KIT’
The following is a list of some items you may wish to pack into your “Exhibition Survival
Kit”, because you never know when you might need them!!
Hi-Vis Safety Vests for all people coming on-site during bump-in and bump-out
Your own trolley, ladder & hand tools, as the venue, show organizers and hire
contractors cannot provide these. (Trolleys are provided in the brochure stores of
Building 14 (Tourism) but only for use in that building by exhibitors whose stands are
in that building)
Due to WH & S requirements please bring with you a fluro safety vest for all staff to
wear during set up.
Have you advised your Stand Contractor of any special requirements?
Velcro strips and dots for heavier items.
Small picture hooks and wire (small brass angled picture hooks for hanging framed
posters and prints).
Powerboards and Electric Leads (these must be tested and tagged).
Clearly marked delivery labels for all packages sent to the exhibition (include your
company name) as outlined on page 6 of your Exhibitor Information Kit. Also for
return goods after the show.
Business card holders
Marker Pens, writing pads, pens, staple machines and scissors.
Packaging Tape, Masking tape for rebinding, packing cases and sticky tape.
Cash/Change (if you are selling on your stand)
Mini first-aid kit and Mini sewing kit
Comfy shoes (with inner soles)
you are selling bulky items which may need to be taken by you to a gate for your
clients, remember to have a trolley available
MAKE NOTE OF THE FOLLOWING:-
1. ALL EXHIBITORS MUST PAY THE $300 SECURITY DEPOSIT.
2. ANY PAYMENTS NOT MADE BY THE FINAL DUE DATE OF MAY 1ST, 2009
MUST BE MADE BY CASH OR BANK CHEQUE – NO IFS, NO BUTS, NO
3. NO EXHIBITOR MAY MOVE ANY PART OF ANY EXHIBIT INTO THE
PRECINCTS OF THE SHOW UNLESS ALL PAYMENTS HAVE BEEN MADE.
4. NO EXHIBITOR MAY MOVE ANY PART OF ANY EXHIBIT INTO THE
PRECINCTS OF THE SHOW UNLESS CLAUSE 15(b) OF THE SHOW RULES
AND REGULATIONS (PUBLIC LIABILITY INSURANCE) HAS BEEN FULLY
5. NO EXHIBITOR WHO ARRIVES TO SET UP AFTER THE DESIGNATED
PRIORITY SETTING UP PERIODS SHALL EXPECT OTHERS SETTING UP
TO BE DELAYED OR DISRUPTED. ANY COST SO CAUSED SHALL BE THE
RESPONSIBILITY OF THE OFFENDER.
PLEASE READ, ABSORB AND DISSEMINATE
ALL THE INFORMATION HERE-IN
NO, IT’S NOT ALL THE SAME AS LAST YEAR!
DATES & DEADLINES 1-2
PRE SHOW ARRANGEMENTS 3-4
Advertising & Publicity 4
Competitions & Promotions 4
Complimentary Passes 4
Electrical Connections 3
Exhibitor Staff Passes 4
Fork Lift Hire 3
Insurance - Public Liability Requirements 3
Show Manager’s Office - phone numbers & opening times 3
Telephone Connections 3
Water Supply Connections 3
SHOW SET UP ARRANGEMENTS 5-7
Delivery of Exhibits 6
Fire Safety & Hoses 6
Hire Services 7
Maintenance of Exhibition Premises 5
Parking during Set-Up 5
Telephone Contacts & Messages 7
Unloading & Loading 5
ARRANGEMENTS DURING SHOW OPENING TIMES 8-12
Access prior to Opening Times 8
Exhibitor Lounges 9
Parking arrangements during Show 8
Workplace Health & Safety Requirements 12-15
Emergency Procedures 16-19
Risk & Incident Reporting Procedures 20
POST SHOW ARRANGEMENTS 21
REQUIREMENTS OF FIRE BRIGADE & LP GAS Appendix ‘A’
ENTRANCE AND SETTING UP PLAN/DOOR HEIGHTS & STAFF ENTRANCES Appendix ‘B’
PUBLIC LIABILITY INSURANCE DETAILS See on-line Form
APPLICATION FOR INSURANCE COVER See on-line Form
APPLICATION FOR EXHIBITOR STAFF PASSES See on-line Form
APPLICATION FOR ADDITIONAL COMPLIMENTARY PASSES See on-line Form
COMPLIANCE CERTIFICATION See on-line Form
DELIVERY LABEL FOR CONSIGNMENT OF STOCK See on-line Form
MARQUEE HIRE FORM See on-line Form
INTERNET LISTING See on-line Form
FREE EXHIBITOR PARKING See on-line Form
FORKLIFT HIRE See on-line Form
RIGGING SERVICE See on-line Form
VEHICLE ACCESS PASS FOR SET-UP ONLY See on-line Form
APPLICATION FOR QX HIRE SERVICE See on-line Form *
APPLICATION FOR EXCEL EVENTS HIRE SERVICE See on-line Form *
APPLICATION FOR SHOWPLANTS HIRE SERVICE See on-line Form *
APPLICATION FOR ELECTRICAL CONNECTION See on-line Form *
APPLICATION FOR TELEPHONE CONNECTION See on-line Form *
APPLICATION FOR AUDIO VISUAL HIRE See on-line Form *
* Please return direct to contractors involved
EXHIBITORS’ ORGANISATIONAL INFORMATION
This kit has been designed to simplify the administration in connection with exhibitors’ requirements for the show. All
queries relating to the arrangements should, unless otherwise stated, be referred to the Show Office.
SHOW HOURS AND DATES (OPEN TO THE PUBLIC)
Wednesday June 3rd to Tuesday June 9th 10am to 6pm daily (except Tuesday 9th, final day, 10am to 4pm)
YOUR CO-OPERATION IN RECORDING YOUR REQUIREMENTS, AND FORWARDING THE COMPLETED ORDER
FORMS AS QUICKLY AS POSSIBLE WILL ENSURE THAT SERVICE CONNECTIONS AND SUPPLIES CAN BE
COMPLETED IN GOOD TIME PRIOR TO THE OPENING OF THE SHOW.
YOUR RETENTION OF THIS KIT DURING AND FOLLOWING THE SHOW WILL PROVIDE YOU WITH
COMPLETE ORGANISATIONAL DETAILS AS THEY APPLY TO THE SHOW INCLUDING PRE AND POST-SHOW
PLEASE ALSO ENSURE THAT ALL STAFF AND DRIVERS ARE AWARE
OF THE CONTENTS, DETAILS AND REGULATIONS. PHOTOCOPY
APPLICABLE PAGES AND GIVE TO THEM, ESPECIALLY PAGE 17 HEREIN
All Forms are to be submitted on- line via our secure website https://secure.tradevent.com.au/emo
Friday May 1st BALANCE OF SPACE RENTAL DUE **
Friday, May 29th SHOW MANAGER’S OFFICE MOVES TO SHOWGROUNDS, UPPER LEVEL,
BUILDING 14. EXHIBITOR PASSES AVAILABLE FOR COLLECTION HERE-ON FROM
12 NOON FROM SHOW MANAGER’S OFFICE.
MOVE-IN - See separate timetable (Page 2)
SHOW OPENING DAY
Wednesday, June 3rd ALL EXHIBITS MUST BE COMPLETED BY 9AM SHARP
NO VEHICLES ALLOWED IN THE BUILDINGS AND PRECINCTS OF THE SHOW
EXHIBITOR PASSES MUST BE COLLECTED PRIOR TO 9.30AM.
10AM - SHOW OPENS TO THE PUBLIC
SHOW CLOSE & MOVE-OUT - See also separate timetables (Page 2)
Tuesday, June 9th 4.00pm – (NOT 2pm, NOT 3pm, NOT 3.30pm, NOT 3.55pm BUT 4pm!
Remember your security deposit! LIMITED DISMANTLING PERIOD.
C L OS ING Exit permits for all items being removed must be obtained from the Show Office any
T IME time during this day prior to 4pm.
** Make special note of Clause 5 in “Contract Details” listed on on our secure on-line site https://secure.tradevent.com.au/emo.
Exhibitors should not even think about starting the setting up of their stand unless payment arrangements have been complied
with in full. The same applies if Public Liability Insurance details have not been returned.
2009 Queensland Caravan, Camping & Touring Holiday Show 1 June 3rd to June 9th, 2009
TIMETABLES FOR SETTING UP AND MOVE OUT
Please check under which of the following categories your stand falls and adhere with the appropriate timetable. These have
been developed over many years to ensure easy access and lack of chaos in the buildings for the benefit of all exhibitors.
Because of particular circumstances, some variances may be implemented by Show Management.
1. Some large stands and others in particular positions may be requested by Show Management to
commence set up prior to the times below.
2. STANDS OVER 400 m²
Friday May 29th,, Saturday May 30th & Sunday May 31st - 8am - 4pm
Move-in to areas which do not interfere with manoeuvring of larger units if applicable
Monday June 1st & Tuesday June 2nd - 7am - 8pm General Setting up NOTE: Certain areas may have
Wednesday June 3rd - 7am - 9am Final setting up until 9am only access prior to May 31. Such stands
will be advised by Show Management
as per 1 above.
3. STANDS 200 – 400 m²
Sunday May 31st – 8am – 4pm General setting up then as for stands over 400sqm.
(Smaller stands in positions with more difficult access eg. back wall and railway side wall of Building 50, should also move in
before Monday. Check with Show organisers first).
4. STANDS UNDER 200 m²
Monday June 1st and Tuesday June 2nd - 7am - 8pm - General setting up.
Wednesday June 3rd - 7am - 9am - Final setting up until 9am only
5. SHELL SCHEMES ON UPPER & LOWER LEVELS BUILDING 14 (Tourism) & OTHER BUILDINGS
(except as per “6” below)
Monday June 1st - 7am - 8pm
Tuesday June 2nd - 7am - 8pm
Wednesday June 3rd - 7am - 9am - Final setting up until 9am only
6. SHELL SCHEMES IN BUILDING 50
setting up before 1pm Tuesday 2nd then 1pm – 8pm
Wednesday June 3rd - 7am - 9am – Final setting up until 9am only
Tuesday June 9th - 4.15pm - 9pm Initial move-out by area, as advised by Show Management (Security passes required)
Wednesday June 10th - 7am - 4pm
(All Shell Scheme stands must be vacated by 10AM) General move-out (Security passes required)
Thursday June 11th - 7am - 12 noon
Final move-out. (Security passes required) All stands must be completely out by 12 noon.
PLEASE NOTE – ALL STANDS WITH SHELL SCHEMES MUST BE COMPLETELY VACATED BY
10AM WEDNESDAY JUNE 10TH. ALL OTHERS BY THURSDAY 11TH AT 12 NOON!!
PLEASE ENSURE THAT STAFF & DRIVERS ARE AWARE OF YOUR APPROPRIATE TIMETABLE.
2009 Queensland Caravan, Camping & Touring Holiday Show 2 June 3rd to June 9th, 2009
PRE SHOW ARRANGEMENTS
SHOW MANAGER’S OFFICE
The Show Manager’s office telephone number is (07) 3862 1833, Fax No. is (07) 3262 9890 (before we move to the Showgrounds). DO NOT USE THESE
NUMBERS AFTER 3PM ON THURSDAY, MAY 28 AS NO ONE WILL BE IN THE OFFICE TO RECEIVE THEM. Our email address is email@example.com
As from 12 noon Friday, May 29 the office will move into the show itself. It will be situated on the Upper Level of Building 14. Enter via steps near the toilets on this level.
The telephone number for that office will be (07) 3252 0338 and Fax No. (07) 3252 1840. This office wil be staffed as of 8.30am each day thereafter until Thursday June 11th.
Exhibitors requiring temporary telephone services should download the on-line form and fax or email it direct to Telstra, contact details are printed thereon. Telstra will not
connect your service until someone is present on your stand to show the technician where phones are to be positioned.
Public telephones are located near the RNA Administration Building, outside Building 50, outside Building 1 on the footpath in Gregory Tce and in front of Building 9 in Alexandria
WATER SUPPLY CONNECTION
Any exhibitor requiring water supply or drainage connection should contact the Show Manager’s Office to make arrangements for such connection with the RNA plumber. No
connections may be made without such authority and all charges and costs relating to such connections shall be borne by the exhibitor involved.
Brisbane presently has Level 6 water restrictions hence there is no provision to washdown units at the grounds. Other restrictions also apply.
The show organisers do not supply power points to stands except for Shell Scheme packages. Arrangements should be made directly with our official contractors, G.G. &
M. Telfar Electrical. No other electrician may connect to the RNA power supply. You may use your own power boxes etc. provided that (a) they are fitted with R.C.D and (b) our
official contractor connects to the RNA power supply and (c) all electrical fittings and extension power leads display current test tags. Every year, especially on the first day, we
get calls from stands regarding power failures. Usually all of these problems are caused by unnecessary loading especially air conditioners and urns being turned on. These
types of items cause considerable power load. If this proves to be the cause of a call-out on your stand you will be charged for such call-out. If you need additional circuits for
such items then please bear this in mind when organising your electrical requirements with our electrical contractor. See on-line form for Electrical Connection. RETURN THIS
FORM DIRECT TO G.G. & M. TELFAR ELECTRICAL MAKE SPECIAL NOTE THAT A 25% SURCHARGE WILL APPLY TO ANY STAND WHICH DOES NOT RETURN THE
FORM BY DUE DATE.
It is a huge job to connect power to around 300 individual stands so there may be delays however work will generally be completed prior to the opening of the show. Late
applications will be done last.
FORK LIFTS & SCISSOR LIFTS
A fork lift is available with driver by arrangement through the Show Manager’s office. No heavy lifts or long forks available except by prior arrangement and then only weekdays
7.30AM – 3PM. A charge will be made according to time usage. Complete the on-line Form if you are likely to want the services of our forklift service. Pre-ordered forklift usage
will be given preference however no guarantee is given as to availability at any particular nominated time.
Any exhibitor requiring our forklift and driver to carry out lifts for them must sign an indemnity absolving the driver and show management from any liability in relation to such
LARGE LOADS eg whole semi-trailers, whole pantecks etc must be delivered on Thursday 28 May or Friday 29 May June as we cannot tie up our forklifts for extended periods
on the Monday and Tuesday immediately prior to opening.
NOTE: Any exhibitor bringing their own forklift or scissor lift, or a hired unit, on to the grounds must ensure that it carries “Conditional Registration”. No forklift or
scissor lift or any other vehicle capable of being conditionally registered will be allowed to operate in the precinct of the show unless conditionally registered and
therefore carrying Third Party Insurance. Your Public Liability insurance does not cover the use of any vehicle which is capable of being conditionally registered.
Any hire unit being delivered to the ground must carry clear marking as to whom it is for and continue to be so marked for the duration of its stay on the grounds.
We are advised by Scotties (Forklift Hire) Phone 07 3277 6900 and General Rentals (Scissor Lift Hire) Phone 1800 674 777 that all of their hire units carry Conditional
The Show Management expressly declines any responsibility for loss or damage which may be caused to any person or any property of any exhibitor from any cause what-so-
The exhibitor must arrange for adequate insurance cover for the period of the show for Public Liability within the boundaries of their stand for a minimum of $10 million. The
policy must also be endorsed with the name of the Caravan Trade & Industries Association of Queensland Ltd. (See sample on page 2 of the on-line Form) for the duration of the
show including set up and dismantling periods. Documentary proof of such cover must be supplied to the Show Manager before Friday, 15 May or exhibitors will not be
permitted to commence setting up. This should be supplied in the form of certification by an insurance company or broker accompanied by the declaration (on-line Form). For
full details of requirements, check Clause 15(b) of the Show Rules & Regulations. (Public Liability cover by the Show Organisers covers only areas such as the aisles).
For those who do not have a policy for this amount or who find that their insurance company requires a high premium to extend an existing policy, we are able to offer
a $10 million cover for the duration of the show for an additional $180. Only small exhibitors that are not manufacturers are able to apply for Public Liability (excludes
Product Liability). Stands with more than 3 staff members at any one time must carry their own liability insurance. If you are eligible to avail yourself of this offer,
please complete the on-line Form and submit.
No product will be allowed to be displayed unless it is fully compliant with all statutes – federal and state. This particularly applies to caravans, motorhomes and
camper trailers in matters such as ADR’s and LP Gas. Please complete and submit the on-line Compliance Certification Form.
Any non-compliant product should not be brought into the show precinct in the first place. Any product having been brought in and subsequently deemed by authorities to be
non-compliant shall be required to be immediately removed from the show precinct and not displayed in any way.
EXHIBITOR PASSES (See also Page 10)
These are retained by the staff member and are designed so that a business card/nametag can be placed in front of the pass in the holder to be provided by us or there is
provision on the reverse side to write names there-on (complete and submit the on-line Form).
EXHIBITORS SHOULD ENSURE THAT ALL STAFF HAVE “EXHIBITOR” PASSES. Complimentaries will not grant admission before 10am.
2009 Queensland Caravan, Camping & Touring Holiday Show 3 June 3rd to June 9th, 2009
STAFF IDENTIFICATION – All stand attendants must wear a badge showing their name and company name at all times whilst on the stand. These may take the form of the
Exhibitor Pass supplied by the show organisers or one provided by the exhibitor. This is an important aspect of security.
WRONGFUL USE OF EXHIBITOR PASSES WILL RESULT, IF DETECTED, IN IMMEDIATE CONFISCATION OF THESE PASSES.
COMPLIMENTARY PASSES (See also Page 10)
These will be automatically allocated and supplied to you on the following basis:-
Up to 200 sq.m. 2 passes 401 to 800 sq. m. 6 passes
201 to 400 sq. m. 4 passes 801 sq. m. and above 8 passes
Complimentary passes will be collected at the gate. They admit only during public opening times. ie. after 10am. Do not therefore issue them to staff who need entry prior
to 10am. Complimentary passes are issued to exhibitors, not to distribute indiscriminately, but to give to clients who wish to see you at the show etc. They are also to use to
give to customers who may have been to the show one day and who wish to come back again. That is where you use them as a Public Relations tool by offering them free
return admission with these passes. Additional complimentary passes may be purchased at a cost of $8 each. See on-line Form. NONE WILL BE AVAILABLE WITHOUT
PAYMENT. Once we are at our showgrounds office, passes will be available by signed order with the cost being deducted from your security deposit.
VIP PASSES (See also Page 10)
These entitle the bearer to discount admission ($8) at the gate. A quantity will be supplied in the same ratio as the complimentary passes listed above. More are available at no
charge from our office. They are for use as a PR tool by you.
PHOTOS FOR PUBLICITY
If you have professional quality photos they may be useful for show publicity. Any commercial quality pics supplied are distributed to media and these are unable to be returned to you.
Send good professional quality pics only. You are wasting your time sending anything else. As our publicity is widespread such pics could well be distributed anywhere in
Queensland or northern NSW. Digital photos on a disk will receive preference.
Digital disks should be provided and please supply at least three (3) (TIFF, JPEG or GIF format).
NEWSPAPER ADVERTISING SUPPLEMENT & FREE SHOW GUIDE & LISTING
Exhibitors will receive separate notification regarding the official Sunday Mail show supplement and our gate hand-out catalogue.
An advertising campaign will be conducted throughout the entire state of Queensland and into Northern NSW. The largest concentration will be in metropolitan and non-
metropolitan areas from Bundaberg in the north, Dalby in the west and Grafton in the south using press, radio, television and street banners. Additionally a widespread PR
campaign will be implemented and a TV campaign on the caravan and camping lifestyle will run statewide for nearly a month before the show.
NON ALLIED PROMOTION
Your attention is drawn to Rule 46 of the Show Rules & Regulations. As regards the caravan/camping/touring side of the show, the event is primarily designed to promote
caravanning, camping, motorhoming, Four wheel driving and tourism in this country. It is not considered appropriate for instance to promote (or offer as prizes) what is our
biggest opposition i.e. overseas holidays, resorts, condos, etc. Similarly, opposition accommodation types, timeshare etc are prohibited. Exceptions may be made where the
item being promoted (or offered as a prize) is, say, a motorhome holiday or the like in an overseas country. Before considering such promotion (or prizes) written approval should
be obtained from the Show Manager. Brochures etc. for opposition accommodation types may not be displayed or distributed (Rule 46).
Exhibitors must not hold, or allow to be held, a sale by auction, lottery, raffle, guessing competition, game of chance or sideshow without the requisite permit and the prior written
permission of the Show Manager. For most competitions (except Art Unions) no government permits are required in Queensland however carefully check what requirements are
for your competition. Even though no permit may be required you must still comply with Government regulations.
The number of art union ticket sellers at the show is strictly limited. No exhibitor may permit any ticket seller to operate from his or her stand without the express written permission of
the show manager. Such requests should be made in writing as early as possible and no such request will be granted within four (4) weeks of the commencement of the show.
All substances such as bark, as well as pot plants and like decor must be certified as being free of Fire Ants before being brought on to the grounds.
NO HELIUM FILLED BALLOONS
No exhibitor may distribute helium filled balloons as they have been known to cause damage to the chairlift whilst it is in operation.
The distribution of stickers of any kind from any stand is prohibited as some visitors then tend to adhere them in inappropriate places on RNA property resulting in unnecessary
cleaning and restoration costs.
USE OF HAY
Hay and similar flamable decor must not be used unless still baled. Balls of hay must be treated with fire retardent when placed within the show.
USE OF OTHERS’ PROPERTY
Each year stands are observed as using tables and chairs on their stands, usually having removed them from catering areas and the like.
They are someone else’s property and placed in those areas for use in those areas.
Any removal of tables, chairs and the like on to stands will result in immediate forfeiture of that stand’s security deposit.
USE OF GLASS CONTAINERS
For safety purposes no food stuffs, drinks etc may be sold or vended in glass containers.
2009 Queensland Caravan, Camping & Touring Holiday Show 4 June 3rd to June 9th, 2009
SHOW SET UP ARRANGEMENTS
See particular timetable for your size/type stand on Page 2, unless otherwise arranged for logistical purposes.
SHOW BUILD UP - MOST IMPORTANT - MAKE SURE YOU TELL YOUR STAFF
In order to avoid congestion, only vehicles directly involved in loading or unloading may be parked in the buildings and show precinct during the setting up period.
Vehicles should immediately unload or load and then get out of buildings and show precinct unless parked within the confines of the stand itself. 2 hour parking
restrictions apply on the street. Free parking is provided as below.
PARKING IN GROUNDS (Refer Appendix B) DURING SET-UP
NO VEHICLES may be parked in the RNA Grounds immediately outside the buildings during setting up or pull down. THERE ARE NO EXCEPTIONS!
Vehicles entering the grounds must have an identifications pass which must be completed and displayed face up on the dashboard. This form can be downloaded
from our website. Parking will be as directed by RNA personnel or security officers. (See Appendix ‘B’). Signs will also direct you.
Those who choose to ignore the above and then find themselves locked in the grounds overnight need not even think about coming and asking us to let
them out as we do not have keys to other parts of the grounds. REMEMBER, THERE IS A 2 HOUR PARKING LIMIT ON THE STREET UNLESS OTHERWISE
CONSTRUCTION BLUE CARD
Please note the Queensland based Blue Card which covers the requirements for Custom Stand Designers, Builders and Contractors. This legislation came into effect as of January
Building or Construction Work - Queensland legislation now requires the Construction Industry Induction BLUE CARD – 30215QLD Course in General Safety Induction (Construction
Industry) to be held by all workers who will carry out “construction” work on site. This includes work to erect, construct, extend, alter, fit-out or disassemble a structure. A structure includes a building, wall
or scaffold and work such as carpentry, cabinet fitting, painting, plumbing, installation work (floors, electrical, plumbing, gas), repair and refurbishment work on a structure is now considered construction
work, e.g., erecting a marquee, building a custom stand, constructing a raised floor and the like. In other words you cannot build your own stand unless you have a Blue Card.
If you have a Construction Induction Card from New South Wales or Victoria, this certification/card will be recognised in Queensland and the Queensland Blue ard will then be recognised in those
DOOR HEIGHTS FOR MOVE-IN/OUT (See Appendix ‘B’)
UNLOADING & LOADING OF LARGE UNITS, INCLUDING CARAVANS
All unloading must be done in Alexandria Street towards the St Pauls Tce end as marked on the enclosed map of the grounds, Appendix ‘B’ or in an area as directed.
No unloading is to take place near the RNA office or internal roadways near our show buildings. Needless to say, the same applies for loading again after the show.
STORAGE OF VEHICLES
Trucks and trailers cannot be parked inside the grounds, even temporarily, unless by prior arrangement. Despite the fact that buildings within the grounds may look
as if they are not being used, most in fact are leased out for storage and are being opened and closed at irregular intervals almost daily. It is imperative that the
aforementioned be strictly adhered to. If you need to keep a trailer or like vehicles in the grounds, check with our office.
No stand may be affixed to the floor, walls or ceiling of the buildings by screws, nails etc. No attachments to the roof may be load bearing. The height of partitions between
stands should, in general, not exceed 2.4m (8ft) where it is likely to obstruct another exhibitor, unless permission has been obtained from the Show Management.
stands must be finished on both visible sides unless the stand next to you has display or walls which cover your unfinished walls etc.
MAINTENANCE OF EXHIBITION PREMISES
No attachment, fitting, fixture or defacement can be made to the flooring, ceilings or internal or external walls of the buildings. The only attachments allowable from the
overhead frame of the buildings above stands are canvas, styrene or corflute signs and bunting. Any such attachments must be done with tape, covered wire or cord.
Bare wire is absolutely prohibited. Heavier signs must be supported from the floor. Double-sided tape should not be used on painted surfaces such as walls and
posts. If used on floors (concrete or bitumen only) it must be fully removed after the show by the exhibitor.
Cost of removal or to repair damage so caused will be deducted from security deposits.
CLEANING OF PAINT BRUSHES ETC.
No cleaning may be done in the toilets, washrooms etc. or by using fire hoses. Make your own arrangements and do not leave marks anywhere on the grounds.
Remember to also give contractors this message.
PAINTING OF FLOORS IS ABSOLUTELY PROHIBITED IN ALL BUILDINGS.
Floors & roadways could easily be damaged by those not taking extra care when skewing units around to particular angles and when unloading, loading and
positioning skid mounted units.
REMEMBER THAT REINSTATEMENT OF ANY DAMAGE CAUSED IS AT THE EXPENSE OF THE EXHIBITOR.
2009 Queensland Caravan, Camping & Touring Holiday Show 5 June 3rd to June 9th, 2009
STORAGE OF PACKING CRATES & MATERIALS
Exhibitors are responsible for the removal and storage of such items from the exhibition halls. They must not remain on the stand in view of visitors during the show
and must not hinder access to aisle ways or fire escapes.
Nothing may be placed in front of fire escapes at any time including the setting-up and dismantling period.
Some storage for large crates may be available by arrangement through the show office. The show organisers accept no responsibility whatsoever for the security
of such items and those using this service must sign an indemnity absolving the organisers, their staff and agents from all responsibility, liability and damage however
caused. Pallets likewise may be stored if you want them at the end of the show. Contact our Operations Staff in this regard.
DELIVERY OF EXHIBITS
No items should be sent to the exhibition halls on independent carriers until it is certain that the stand for which they are intended is sufficiently progressed to receive
The exhibitor must arrange for an authorised representative to be present at the stand to receive such goods as the SHOW
MANAGEMENT ARE UNABLE TO ACCEPT DELIVERY on their behalf nor can the SHOW MANAGEMENT BE RESPONSIBLE
FOR THE SUBSEQUENT SAFE KEEPING of such items.
Similarly show management and security officers do not take kindly to abusive, non co-operative, know-all truck drivers who refuse to co-operate and/or demand the
immediate supply of a forklift. They enter the grounds once only – the first and last time. Likewise do not send anything to the RNA Showgrounds office by mail or
courier as they do not have the facility to receive or store goods.
CONSIGN YOUR STOCK CLEARLY
Use the following format to clearly label all deliveries. We suggest you print an A4 size label and photocopy in quantity or download the on-line delivery label.
Label every item.
CARAVAN, CAMPING & TOURING HOLIDAY SHOW
Your stand name/stand number
USE FOR DO NOT USE
TRANSPORT RNA Showgrounds THIS ADDRESS
DELIVERIES Gregory Terrace FOR GOODS BY
Fortitude Valley MAIL
DELIVER ONLY (insert time/date when there will be
someone on your stand to accept delivery)
FOR SMALL PARCELS BY MAIL, you may address to:
(Your stand name & number)
FOR CARAVAN, CAMPING & USE THIS
MAIL TOURING HOLIDAY SHOW MAILING
PO BOX 5542 ADDRESS
STAFFORD HEIGHTS QLD 4053
We will then bring these items to the show office for your collection.
DO NOT MAIL ANYTHING C/- THE SHOWGROUNDS – ONLY TO THE ABOVE ADDRESS. DO NOT SEND LARGE and/or HEAVY CARTONS BY MAIL AS
THE LADIES COLLECTING OUR MAIL CANNOT CARRY SUCH ITEMS. SMALL PACKAGES ONLY BY MAIL – Larger items by courier only.
Any material used for lining, drapes, back-drops, etc. in displays must be treated and rendered non flammable. The use for any purpose of crepe paper or any readily
flammable materials such as or similar to corrugated cardboard, plastic or styrene is strictly prohibited. SMOKING IS PROHIBITED IN THE GROUNDS AT ALL TIMES,
including during set up and pull down (except in the designated smoking areas as marked).
Some stands may have fire hoses attached to posts and fire alarm buttons mounted within their boundaries. No exhibit may block off either of these. Keep at least 1m
clear of hoses and direct clear vision of alarms. NO FIRE EXIT MAY BE OBSTRUCTED IN ANY WAY AND NO EXHIBIT MAY PROTRUDE INTO SUCH AREAS. Any
exhibit which partially obscures direct vision of any fire equipment shall, at their expense, provide and erect a sign of minimum size 450mm x 450mm in a prominently
visible adjacent position with the wording “FIRE HOSE” or ‘FIRE ALARM” and an arrow pointing to the item. This sign shall be in red print on a white background. If in
doubt, check with our Workplace Health & Safety Officers or Show Office.
The storage, in any form of flammable fuel/liquids is strictly prohibited. Any motor vehicle on display must have the battery disconnected. The installation of LPG
appliances for demonstrations shall comply with the LPG Act and be positioned only with approval of the Show organisers and the Metropolitan Fire Board. A 2 kilogram
CO2 extinguisher is to be provided for each appliance using LP Gas as above.
Fire Regulations, Government Regulation and common sense, dictate that SMOKING IS PROHIBITED IN ALL BUILDINGS, GROUNDS AND ALL FOOD
CONSUMPTION AREAS at all times. Designated smoking areas will be as signed.
A service to hang signage and the like is available by prior arrangement only. Exhibitors are not permitted under Workplace Health & Safety legislation to hang their own
signage/banners unless they have the correct equipment and trained personnel. Enquire through our office before you come to set up. See on-line booking Form.
2009 Queensland Caravan, Camping & Touring Holiday Show 6 June 3rd to June 9th, 2009
CLOTHING & FOOTWEAR
All persons working on the grounds during build-up and pull down must wear enclosed footwear, including ladies. High-viz vests are also recommended.
Your attention is drawn to Rules 12e and 28.
NO ANIMALS - NO CHILDREN
No animals are permitted within the show buildings or grounds at any time.
The presence of children during build-up and breakdown is prohibited.
The riding of bicycles/skateboards/scooters and other devices, playing of games etc. around exhibits is expressly prohibited. A warning will be issued on the
first occurrence. Devices will be confiscated in the case of a repeat offence.
Whilst we are able to assist in taking messages for exhibitors at the show office, we are unable to tie up our phone line waiting for people to come to the phone. We
will page the person required to come to our office to collect the message which will then be pinned on the Exhibitor Notice Board in the foyer of the office. Public coin
phones are situated in a number of locations for exhibitor use.
TELEPHONE CONTACT ON STAND
We get a large number of calls at our show office seeking the telephone contact number for individual stands. Many stands of course nowadays rely only on the use of
a mobile phone. Others still have a temporary Telstra connection made. Please ensure we have the contact number for your stand.
Show Management have appointed a licenced security contractor whose uniformed officers assist during the show including the setting up and dismantling periods.
These persons, and Show Organiser’s staff have the full authority of the Show Management to instruct drivers to move vehicles illegally parked on the grounds and to
limit vehicle access, as required, in the show buildings and grounds.
Whilst all possible care will be taken to protect all property, Show Management accepts no responsibility what-so-ever for loss or damage to exhibits or injury to
personnel. Security officers are on duty from Wednesday May 27th to Thursday 11th June.
Roslyn Klauke-McHugh will be at the show from around 11am on Tuesday 2 June and 8am on Wednesday 3 June for last minute tickets, cards, signs etc. or you may
contact her beforehand on (07) 3399 8751. She will be on the upper level of the Building 14 outside the Show Manager’s office.
There are some coin operated drink machines on the grounds and drinks may be purchased from the RNA Workshop Store during working hours.
During the setting up period, our caterer will have food outlets open Monday and Tuesday in (a) the Building 50 and (b) opposite the RNA Workshop off Alexandria
Street. They will open from around morning tea time until around 3pm on Monday. The Building 50 outlet will open similar hours on Tuesday however the Workshop
outlet will stay open until 6pm Tuesday.
During the show proper, food bars will be open in at least nine (9) positions.
EACH OUTLET HAS DIFFERENT MENUS.
At least one coffee shop and one food outlet will be open for breakfast during the show. Further details will be provided closer to the show.
HIRE SERVICES - PREFERRED SUPPLIERS
(However exhibitors are free to use other suppliers of their choice)
DISPLAY PANELS, CARPET, FURNITURE, WALLS etc.
• QX Australia have been appointed Principal Hire Contractor to the show. Contact them for all hire requirements except those such as Plant Hire which here
follow. Telephone (07) 3862 5555. Fax (07) 3862 5599. Download order form and send direct to QX.
• Excel Events are also providing hire services to us for certain items. They have stock of tables, trestles, dry bars, chairs, stools, display panels, linen etc.
Download order form and send direct to Excel Events
• EDS Displays - Display equipment such as carpet, walling, lighting and furniture. Ph 0418 740 073
DURING THE SETTING UP PERIOD, OUR HIRE CONTRACTORS MAY BE CONTACTED AT A DESK OUTSIDE THE SHOW MANAGER’S OFFICE ON THE 1ST
FLOOR OF BUILDING 14. IN THEIR ABSENCE, LEAVE NOTES ON THE PAD ON THEIR DESK. A SURCHARGE MAY APPLY FOR LATE ORDERS
See Order Form on-line and submit
SHOWPLANTS - Ph. (07) 3217 0755 (or 0419 345 654 during set-up & pull down only). Download order form and send direct to Showplants.
See Order Form on-line and submit. (See also Page 3 herein)
TELEVISION, VIDEO/DVD HIRE ETC.
Select Audio Visual Hire - Ph 3391 4100 – Download order form and send direct to Select Audio Visual Hire
Radio Rentals - Ph 131 181
2009 Queensland Caravan, Camping & Touring Holiday Show 7 June 3rd to June 9th, 2009
ARRANGEMENTS DURING SHOW OPENING TIMES
ACCESS BEFORE OPENING TIME - FROM 7AM (3 HOURS BEFORE PUBLISHED PUBLIC OPENING TIME)
Holders of EXHIBITOR PASSES will be granted access to the buildings from 7.00am daily.
UNDER NO CIRCUMSTANCES WHATSOEVER WILL PERSONNEL HOLDING COMPLIMENTARY PASSES BE ADMITTED BEFORE PUBLISHED OPENING
Those requiring special access must apply for same from the Show Manager’s office the day prior. THE SECURITY OFFICER ON THE GATE IS NOT PERMITTED
TO GRANT SPECIAL ACCESS ON THE SPOT. See passes illustrated on Page 10.
NOTE: BEFORE PUBLIC OPENING TIME DAILY, staff entry will be as follows:-
Building 50 - only via the door from within the grounds near the rear of the RNA Administration Building (Entrance 1). Enter the grounds through
the car park gate.
All other Buildings - via the gate off Gregory Terrace between Building 1 & Building 14 (Entrance 3) AND via the gate off Alexandria Street near the
RNA Workshop (Entrance 5) from the St. Paul’s Tce end.
VEHICLES ON DISPLAYS
Vehicles which form part of a display must remain on the stand for the duration of the show. Daily access and exit morning and evening will not be allowed (except
where there is an access requirement for cleaners etc.). Similarly all caravans, campers etc must remain on the stand. Do not, for example, tell a buyer they can take
delivery before the show closes Tuesday night because the answer will be “NO”.
RNA CAR PARK & VALLEY SCHOOL EXHIBITOR CAR PARK (See also Appendix “B”)
These will open at 7AM daily and will close 20 minutes after the show closes each evening. THERE IS NO PREPAID OR RESERVED PARKING AVAILABLE IN THE
Free exhibitor parking will be available in the grounds of the Fortitude Valley State School off St Paul’s Tce opposite the Alexandria Street show entrance. Complete
and submit on-line form. Access is on a first come first served basis with no guarantee of a space availability at any particular time.
Because of major road and construction work being carried out near the grounds further advice may have to be provided about parking close to the show.
The chairlift will operate daily with a charge applying.
Trains will run at regular intervals from Roma Street, Central and Fortitude Valley (Brunswick St) Stations direct to the grounds and return. They are free to ride. The first
train will arrive around 10AM and the last will depart around 6PM, with times and frequency dependant on other line traffic.
From Monday June 1st, during the show proper and for pull down on Wednesday 10th, qualified personnel will be stationed in the show precinct in the office of Building
5 near the Golf Caravan Stand. Outside these times, first aid requirements should be covered by your responsible staff or referred to the Show Manager’s office.
OPERATION OF STAND
The stand must be fully staffed and operational and exhibits displayed during ALL hours that the show is open to visitors. The Exhibitor may not undertake, or cause to
be undertaken, any activity which, in the opinion of the organisers, is likely to cause any annoyance to visitors or other exhibitors. In particular, audio visual and localised
public address equipment must be so positioned, and the sound level so adjusted, as to comply with these requirements. All activities of the exhibitor and staff must be
confined to the stand site allocated. No advertising or canvassing for business may take place elsewhere in the exhibition buildings or grounds.
Storage areas are provided in both the upper and lower levels of Building 14 (Tourism). Trolleys are also provided there for ease of transportation. Under no
circumstances are pallet trolleys or hand wheeled implements to be taken on to the polished floor of the storeroom in the upper level at the Dairy Pavilion which
interconnects with the upper level of Building 14.
STOCKING OF STANDS DURING THE SHOW (Vehicle Access 7AM - 8.45AM Only)
Exhibitors who wish to replenish stock during the show must do so before the show opens from 7am. No bulk stock is to be moved in while the show is open to the
public. Vehicles carrying this stock must not block entrances or otherwise illegally park on the grounds. They must hold a security permit to enter the boundaries of the
show. Vehicles failing to observe this regulation will be banned from re-entering the grounds by the RNA for the duration of our tenancy. Movement of stock at all times
should be via the passageways and not via other exhibitors’ stands.
Security passes for vehicles are obtainable from the Show office. No vehicles may enter the show precinct after 8.45am and vehicles must be clear of the grounds by
9am or re-entry will be denied.
Shoplifting, regrettably, is a fact of life. To help protect you, our security officers and gate attendants randomly ask those exiting the show with goods to produce a receipt.
Please therefore make sure (a) you issue receipts and preferably tape to the goods; (b) you tell customers they may be asked to produce receipts at the exits.
SECURE PERSONAL ITEMS
Personal items such as purses, handbags, etc. belonging to staff should be secured, not just stored behind a partition at the back of stands. There have, in the past,
been instances of organised gangs stealing unattended personal possessions, especially during busy periods such as weekends.
2009 Queensland Caravan, Camping & Touring Holiday Show 8 June 3rd to June 9th, 2009
IF YOU SEE ANYONE COMMITTING AN OFFENCE, DELAY THEM AND/OR FOLLOW THEM. CONTACT THE SHOW MANAGER’S OFFICE PHONE 3252 0338
OR SECURITY AND WE WILL CALL THE POLICE.
SALE OF LIQUOR, FOOD & TOBACCO
Sale of any of the above by exhibitors, except by our authorised catering contractors, is strictly prohibited.
Exhibitors intending to dispense beverage or food free of charge, may only do so with the written permission of the Show Manager and only then in a manner approved
by the Brisbane City Council Health Department.
RECOGNITION OF LOAN VEHICLES
Acknowledgment of vehicles loaned may be displayed on a sign no larger than 30cm square and shall be along the lines of the following example:-
SMITHS CAR SALES
Where a caravan, tent or their derivatives are used, the unit must be supplied by a member of the C.T.I.A. of Queensland who is already exhibiting at the show. If a
used unit is used to, for instance, display an annex, then that unit cannot be advertised for sale or opened for inspection.
STAIRWAYS FOR PUBLIC ACCESS
Stairways to and around displays must comply with the appropriate code for such structures. Contact our Workplace Health & Safety officers on 07 3357 1655 before
the show if you are uncertain of the Australian Standard.
Two lounges have been established for the exclusive use of exhibitors. One is in Building 50. Enter through the Dometic Stand. The other will be on the eastern side
of the grounds in the Upper Dairy Pavilion. Enter through the upper level of Building 14. It is in this lounge that Exhibitor Meals will be served at lunchtime. (Refer to
“catering” on Page 7. In each case, free tea and coffee will be provided. Both are NON SMOKING areas. Both are strictly exhibitors only – no friends, relatives and
In the Exhibitor Lounge in the Upper Dairy Pavilion on each day of the show, except the last day, a special outlet will open for EXHIBITORS ONLY (No friends and
guests). This will offer a special Exhibitor Only menu at special prices from around 11.30am to 2.30pm depending on demand. If any exhibitors have particular dietry
requirements, please advise ASAP so that we can pass the information on to our caterers who will attempt to facilitate these requirements.
Please ensure that rubbish (cups, stirrers, spoons, etc) is placed by you in the bins provided and not left on tables and floors.
Exhibitors are responsible for the cleaning of their own stands. To this end Exhibitors will be granted access to the exhibition area each morning (provided they hold
the appropriate pass) from 7.00am daily. Entry may be gained through entrances noted on page 8.
Bulky rubbish should be placed in the aisles or the bins provided after the show closes each evening, not in the morning, as the organisers’ cleaners will be cleaning
the aisles, toilets etc. early each morning, generally before exhibitors are present. No rubbish should be placed in front of fire exits at any time.
EVENING LOCKDOWN OF BUILDINGS
Following our 6pm close each evening (except Tuesday 9th), all buildings must be vacated immediately with a full security lockdown occurring by 6.30pm. Any stands
whose staff have not vacated the building by 6.30pm will be billed a security charge for the costs incurred by us in extra security personnel having to be present at that
building for the extended period.
ATTENDANCE GUIDE TO ASSIST YOU WITH STAFFING LEVELS
Our public attendance levels through the gate in 2008 were approximately as follows:-
On weekdays, the quietest times are normally 4.30pm to 6pm. The busiest time on these days is normally the first two hours after opening. On Saturday, the biggest
rush starts around 11.30am. On Sunday & Monday there is normally a rush from 10.00am. The average duration of stay by visitors last year was over 5 hours.
2009 Queensland Caravan, Camping & Touring Holiday Show 9 June 3rd to June 9th, 2009
TAKE NOTICE OF WHICH PASSES
TO USE FOR STAFF
This is the only pass which will gain entry to the Make sure your staff do not have this pass if you
buildings prior to the 10am public opening times
with the Motorhome & Campervan Show wish them to gain entry before the public opening
on each day of the show. (See page 8 for times times.
and details of entry doors). NO EXCEPTIONS!!!!
TO BE HANDED IN AT GATES (PROCEED DIRECT TO ENTRY GATE)
with the Motorhome & Campervan Show
WED 3RD TO TUE 9TH JUNE, 2009 with the Motorhome & Campervan Show
SHOW HOURS 10am - 6pm DAILY
(Except 4pm close Tuesday 9th)
WEDNESDAY 3RD TO TUESDAY 9TH JUNE, 2009
Exhibitor access available from 7.00am (Includes the Queen's Birthday Long Weekend)
PRESENT TO GATEKEEPER
Exhibitor Passes only will admit to the
grounds, before public opening times. SHOW HOURS 10am - 6pm DAILY
(Except 4pm close Tuesday 9th)
(Place your business card in front
ADMITS ONLY DURING THESE HOURS
of this section OR turn over and
write name on reverse side)
8 2009 Queensland
with the Motorhome & Campervan Show
• ENTITLES THE BEARER TO DISCOUNTED ADMISSION OFF THE NORMAL FULL ADULT PRICE.
• HAND TO TICKET SELLER TO OBTAIN YOUR SPECIAL DISCOUNTED ADMISSION.
SHOW HOURS 10am - 6pm DAILY
(Except 4pm close Tuesday 9th)
ADMITS ONLY DURING THESE HOURS
Wed 3rd to Tues 9th June, 2009
REMEMBER - Complimentary Passes for
you to use as a PR gesture - clients whom
you want to see at the show, customers
who want/need to come back for a second
day etc. They are not designed to just hand
out indiscriminately. AND THEY ARE NOT
DESIGNED FOR USE FOR STAFF ENTRY
2009 Queensland Caravan, Camping & Touring Holiday Show 10 June 3rd to June 9th, 2009
BEST MEMBER STAND AWARDS
Every exhibitor who is a member of the C.T.I.A.Q. or a reciprocal association is automatically
Nine awards may be made at this year’s show, one in each of the following categories:-
1. STAND - Predominantly PARK CABINS/HOMES
2. STAND - Predominantly CARAVANS/POP TOPS
3. STAND - Predominantly CAMPER TRAILERS/TENT TRAILERS
4. STAND - Predominantly CAMPING EQUIPMENT
5. STAND - Predominantly MOTORHOMES/CAMPERVANS
6. STAND - Predominantly REGIONAL/DESTINATION TOURISM & CARAVAN PARKS
7. STAND – Predominantly GENERAL TOURISM – others
8. STAND - TRADE PRODUCTS or SERVICES over 20sqm
9. STAND – TRADE PRODUCTS or SERVICES up to 20sqm
There must be at least three (3) stands in each category before an award is presented.
Additionally, an award may be made for the best overall stand selected from the above winners. Judges may choose to
make more than one award in any category and/or no award at all should they see fit. All judges come from outside the
The best stand is the one which in the absolute discretion of the judges most completely markets the product of the
Exhibitor. In reaching their decision, the judges may consider the following points, but are free to take any matter into
consideration which they consider relevant:-
This encompasses use of the space, lighting, signage, overall presentation, cleanliness and how “visitor friendly”
the stand is, including access.
2. Product Presentation
Incorporates ready identification of products, availability of literature and general presentation of the products/
Level of staff, identification of staff (nametags, uniforms, etc), their overall presentation.
4. Originality, Creativity, Imagination & Special Interest
How much thought has gone into the stand? Creativity attracts customers to a stand. What have you incorporated
to set you apart?
5. Educational Value –
Are you giving the right and sufficient information out to customers?
PUT IN THE EFFORT TO MAXIMISE THE RESULTS FOR YOU FROM SHOW VISITORS.
YOU MAY WIN AN AWARD TOO!
REMEMBER THAT THE AWARDS ARE FOR THE “BEST MEMBER STANDS”,
NOT NECESSARILY THE “BEST LOOKING” STANDS.
WINNERS WILL BE ANNOUNCED AT THE EXHIBITOR FUNCTION ON THE
FRIDAY NIGHT OF THE SHOW.
2009 Queensland Caravan, Camping & Touring Holiday Show 11 June 3rd to June 9th, 2009
Exhibitor Safety Checklist
2009 Queensland Caravan, Camping & Touring Holiday Show
It is your legal responsibility to manage risks associated with your display to ensure the safety of
all workers, contractors and visitors to the Event.
THE AREA OF THE SHOW IS A WORKPLACE – SAFETY IS A PRIORITY
Our Safety Officer will be on site to assist you to identify hazards and to comply with legislative
requirements. All Health & Safety directives given must be complied with.
BEFORE YOU ARRIVE ON SITE
Consider your electrical load requirements & review your electrical supply order. Have you
ordered enough power for your load? Don’t forget the load drawn by items such as electric
kettles, air conditioners etc.
Are all electrical items tested & tagged/logged and current? You will not be permitted to use
any untagged leads, tools etc either during set up or during the Show itself. No double
adaptors or piggy backs allowed - use a power board with overload switch.
For outside stands-do you have sufficient weights (ie. sand or concrete in containers) or
rope pegs & the like to tie down your signs, umbrellas, furniture or shade structures etc?
Do you have plants, signage or similar to cover draw bars of caravans & trailers on display
if they are positioned in such a way that people could trip over them or injure their shins
Do you have vans/similar which have a step exceeding 190mm from the ground? This is
too high and will not comply. Use portable mid steps to even the distance between the
ground and the van step. Ensure step is level, evenly spaced and of adequate stability for
the purposes of high public use during the display.
Do you have extension poles to take leads up and over at a height of greater than 2.5m?
Remember, enclosed footwear is required & children under 15 yrs & animals are not
permitted on site during hours of move-in & move-out.
Vehicle speed on site is 5kph. Hazard lights must be used (make sure your drivers are
aware of this requirement.)
Have you packed a suitable ladder for work at height? (Use of chairs, crates, tables or
other non suitable work platforms will not be permitted.)
Check your area for any trip and fall hazards and notify the Safety Officer of any.
Ensure no obstructions of electrical distribution boards, fire & emergency provisions.
Any queries, contact Worklaw on 07 3357 1655.
2009 Queensland Caravan, Camping & Touring Holiday Show 12 June 3rd to June 9th, 2009
Will you have stairs to your exhibit or products?
The Building Code requirements for all stairways require that all rises and goings, in the
same flight of stairs, shall be of uniform dimensions with a tolerance of plus or minus 5
Each rise shall be not less that 115mm and not greater than 190mm and each going shall
be not less than 250mm and not greater than 355mm.
The Building Code requires that every stairway shall be provided with at least one handrail,
which shall have a smooth continuous top surface throughout the length of each stairway
flight if the potential fall is greater than 1 metre. The height of the handrail must not be less
than 865mm above the nosings of the stair treads or the floor of a ramp. The height must
not be less than 1 metre above the floor of any access path, balcony, landing or the like.
Where the width of any stairway exceeds 2000mm, a handrail shall be provided on either
The small, portable plastic steps commonly used outside caravans and motorhomes doors
are not acceptable for use in a show situation. They present an unacceptable safety risk
in that there have been many instances of their tipping up when those visitors not used to
them step out of the caravan.
The use of these units will therefore only be allowed where they are secured to a stable
base and where that base is so constructed as to not itself become a trip hazard. If in
doubt contact Worklaw before you come to the showgrounds.
Phone: 07 3357 1655 Fax: 07 3357 1955
Mobile: Ian Gidlow 0418 722 128 or Kylie Wessling 0417 641 290
2009 Queensland Caravan, Camping & Touring Holiday Show 13 June 3rd to June 9th, 2009
ROYAL QUEENSLAND SHOW
TO ALL SPACEHOLERS AND EXHIBITORS
The use of the unshielded Quartz/Tungsten Halogen Floodlights has been
banned at the RNA Showgrounds on advice from Safety Consultants,
Worklaw and on information supplied by the Department of Mines and
Energy and Queensland Fire & Rescue Authority.
Suitable types, such as those with a glass cover, are readily available.
Please ensure your display/stand complies with the above.
c.c. Department of Mines and Energy - Electrical Safety Office
Queensland Fire & Rescue Authority
2009 Queensland Caravan, Camping & Touring Holiday Show 14 June 3rd to June 9th, 2009
WORKPLACE HEALTH AND SAFETY REQUIREMENTS
Personnel from our consultants, Worklaw Health & Safety Pty Ltd will be circulating around the show during
the set up, operational and dismantling periods of the show. Their direction on Workplace Health & Safety
matters must be followed by exhibitors.
Exhibitors are reminded of their obligations under the Workplace Health and Safety Act to ensure the safety
of all persons. THE AREA OF THE SHOW IS A WORKPLACE under the terms of the Act.
The principal requirements are set out below:
Exhibitors are required to ensure the health and safety of everyone at the workplace. This means:
making the workplace safe and without risk to health (may include supplying personal protective equipment
and safeguarding of machinery or dangerous locations);
ensuring the safe use, handling, storage or transport of plant and substances;
providing sufficient information, instruction, training and supervision;
ensuring healthy and safe systems of work are in place;
ensuring operators of complex or potentially dangerous equipment or processes are appropriately trained
and, where necessary, properly certificated; and
ensuring non-employees - visitors and members of the public - are not exposed to health and safety risks
of workplace activities or processes.
Persons in control of workplaces used by non-employees or members of the public, must ensure a healthy
and safe environment exists.
Manufacturers, designers, importers and suppliers of plant or substances must provide such items to a
reasonable and acceptable standard. Any product-specific health and safety information must also be
Visitors to the workplace must obey safety directions and comply with the standards applied of that
ALL PERSONNEL MUST OBEY THE DIRECTIVES OF OUR WORKPLACE HEALTH AND
SAFETY OFFICERS AND SHOW MANAGEMENT.
Our Workplace Health & Safety Officers will, where necessary, issue written
“Safety Improvement Notices” where breaches or defects are identified. A
copy of these notices is supplied to Show Management. The “Corrective
Action Required” noted thereon must be acted upon immediately.
ALL PERSONS on the grounds during set-up and pull down, gents and ladies, must wear enclosed
footwear. High-viz vests are compulsory for this period.
No children or animals are allowed on the grounds during these periods.
2009 Queensland Caravan, Camping & Touring Holiday Show 15 June 3rd to June 9th, 2009
2009 Queensland Caravan, Camping & Touring Holiday Show 16 June 3rd to June 9th, 2009
MAP FOR EVACUATION
THE AREAS WITHIN THE
HEAVY LINE REFER TO
2009 Queensland Caravan, Camping & Touring Holiday Show
AREA 1 AS CT
OR LY A
June 3rd to June 9th, 2009
EMERGENCY CONTACT NUMBERS
POLICE: Emergency 000
Valley Police Station 3131 1055
Police Headquarters 3364 6464
AMBULANCE: Emergency 000
FIRE: Emergency 000
SHOW STAFF: Show Manager’s Office 3252 0338
WORKPLACE HEALTH & SAFETY:
Worklaw Health and Safety
Ian Gidlow 0418 722 128
Kylie Wessling 0417 641 290 or 3357 1655
SECURITY: Glenda Young 0417 738 286
In the event of – Evacuation:
1. When the instructions to evacuate are given, be prepared to evacuate the area to the evacuation assembly areas.
(All exhibitors to familiarise themselves with building’s Evacuation Plan located next to each entrance).
2. When the alarm is raised, evacuate immediately to your designated evacuation assembly area.
3. Keep Calm – Do Not Panic
Walk briskly to the nearest evacuation area and encourage others to do the same – DO NOT RUN!!!
4. Observe all directions given by Police and Security Staff and remain at the evacuation assembly area until advised otherwise by Police or Security Staff.
EVACUATION ASSEMBLY AREAS
AREA 1: Gregory Terrace
AREA 2: St Paul’s Terrace
EMERGENCY VEHICLE ACCESS WILL BE VIA GREGORY TERRACE OR ALEXANDRIA STREET.
1. In the event of an Emergency Evacuation, Police have full control.
2. Security Staff and Workplace Health and Safety Staff will ensure that no entrances or exits are blocked, therefore allowing the safe passage of emergency
3. Police and Security Staff will direct patrons to their designated assembly areas.
4. Police and Security Staff will be responsible for directing the safe entry and exit of emergency vehicles using Gregory Terrace or Alexandria Street entrances
FIRE / SMOKE
In the event of Fire/Smoke:
1. Assist and move injured persons and persons in immediate danger.
2. Activate nearest manual call point.
3. Contact Exhibition Manager’s Office, advise the exact location, nature and extent of fire/smoke.
4. If Exhibition Manager’s Office is unavailable dial 000.
5. Turn off and isolate all gas and electrical equipment in the vicinity of emergency if it is safe to do so. Leave lights on if the incident is not related to an
electrical emergency involving lighting.
6. Attempt to extinguish fire ONLY if safe to do so, using appropriate fire fighting equipment -
DO NOT USE LIQUID EXTINGUISHERS ON ELECTRICAL FIRES!!!!
7. Attend to any patrons/workers requiring assistance until relevant authorities arrive.
8. Follow all instructions/directions given by Police, Security Staff and other authorised personnel
2009 Queensland Caravan, Camping & Touring Holiday Show 18 June 3rd to June 9th, 2009
BOMB / ARSON
In the event of Bomb / Arson threat:
1. Don’t Panic
2. Treat all threats as real
3. If threat by phone:
A) Attract the attention of a 2nd person and indicate the nature of the call.
B) Keep the caller talking while obtaining as much information as possible – use check list, do not hang up after the call is ended.
C) 2nd person should call Exhibition Manager’s Office or if your call is finished, call Exhibition Manager’s Office and advise nature of call.
D) If Exhibition Manager’s Office unavailable dial 000 and ask for Police Service.
4. Suspicious Article:
A) Do Not Touch – keep immediate area clear.
B) Call Exhibition Manager’s Office and advise.
C) Exhibition Manager’s Office to activate Bomb Threat procedures.
BOMB/ARSON THREAT CHECKLIST
QUESTIONS TO ASK (tick them off as you ask them and write down response):
1. When is the bomb going to explode?________________________________________
2. Where did you put the bomb?______________________________________________
3. Who put it there?________________________________________________________
4. What does the bomb look like?_____________________________________________
5. What kind of bomb is it?___________________________________________________
6. What will make the bomb explode?__________________________________________
7. Did you place the bomb?__________________________________________________
8. Why did you place the bomb?______________________________________________
9. What is your name?______________________________________________________
10. Where are you?_________________________________________________________
11. What is your address?____________________________________________________
Exact wording of the threat (or as near as possible) _________________________________________________________________________
Accent / any impediment
Voice (Loud/soft) Speech (fast/slow)
Diction (clear/muffled) Manner (calm/emotional)
Did you recognise the voice? Yes/No Who?
Was the caller familiar with the area?
Irrational / Taped
Message read by caller / abusive
Street Noises / house noises
Aircraft (Yes/No) Voices/Machinery
Local Call (Yes/No) STD (Yes/No) Music
Sex (M/F) Age (young/mature/elderly)
Call taken hours, date
DO NOT HANG UP PHONE – IT MAY BE TRACED
In the event of – Medical Emergency requiring assistance:
1. Advise Exhibition Manager’s Office immediately stating nature of emergency and exact location.
2. If Exhibition Manager’s Office unavailable contact Workplace Health & Safety Representative or Security on site.
3. If you are unable to contact any of the above dial 000 stating the exact location and nature of the medical emergency.
4. Obey the requests of the senior medical/first aid personnel at the scene.
5. For minor first aid emergencies contact Exhibition Manager’s Office.
6. Exhibition Manager or staff are responsible for contacting Workplace Health and Safety Officers.
2009 Queensland Caravan, Camping & Touring Holiday Show 19 June 3rd to June 9th, 2009
2009 QUEENSLAND CARAVAN, CAMPING
& TOURING HOLIDAY SHOW
TO ALL CONTRACTORS, DRIVERS ETC.
STANDHOLDERS SHOULD DOWNLOAD AND ISSUE HARD COPIES
The contents of the following must be distributed to all persons working at the
2009 Queensland Caravan, Camping & Touring Holiday Show.
All persons working at the RNA Showgrounds must be aware of their responsibilities to comply with standards, code of practice, regulations and provisions of
appropriate State and Federal legislative requirements.
Please note the new Queensland based Blue Card which outlines the requirements for Custom Stand Designers, Builders and Contractors. This
legislation came into effect as of January 2007.
Building or Construction Work
Queensland legislation now requires the Construction Industry Induction BLUE CARD – 30215QLD Course in General Safety Induction (Construction
Industry) to be held by all workers who will carry out “construction” work on site. This includes work to erect, construct, extend, alter, fit-out or
disassemble a structure. A structure includes a building, wall or scaffold and work such as carpentry, cabinet fitting, painting, plumbing, installation
work (floors, electrical, plumbing, gas), repair and refurbishment work on a structure is now considered construction work, e.g., erecting a marquee,
building a custom stand, constructing a raised floor and the like.
If you have a Construction Induction Card from New South Wales or Victoria, this certification/card will be recognised in Queensland and the
Queensland Blue Card will then be recognised in those jurisdictions.
Our Emergency First Aid service will be situated in the show precinct in the office of Building 5 near the Golf Caravan Stand.
All accidents and incidents should be immediately reported to the Show Manager’s Office. The person reporting the incident must also keep a written
report of the time, date, place and other details regarding the incident, this person must follow up to ensure the appropriate action was taken. All
contractors are to hand in a copy of their reports on a daily basis with a complete report at the end of the show to the organisers.
WH & S
In past shows it has come to our notice that some contractors’ staff have not complied with Workplace Health & Safety (WH & S) regulations by riding
on forklifts, standing on the top platform of ladders, placing ladders on vehicle roofs to get more height rather than on the ground etc etc. This is
unacceptable and you must make sure that your staff are aware of their obligations to comply with WH & S regulations.
Testing & Tagging
All electrical equipment, tools, leads etc not currently tested and tagged by a licenced electrical contractor will be disconnected immediately.
All workers must leave their vehicles in the car park or on stands. No vehicles may be parked on roadways in the grounds or in passageways in
No debris, rubbish, vehicles, display material etc may be placed in front of fire exits.
All contractors must hold a current Public Liability Insurance policy and a copy of the certificate of currency must be able to be produced upon demand.
This letter should be read in conjunction with the Exhibitor Information Book, a copy of which each exhibitor possesses.
2009 Queensland Caravan, Camping & Touring Holiday Show 20 June 3rd to June 9th, 2009
POST SHOW ARRANGEMENTS
REMOVAL OF EXHIBITS
A limited amount of dismantling and removal of exhibits by nominated area will be allowed after closing time (i.e. after 4.00pm and not before) on the final
day, Tuesday, June 10th. No vehicle will be allowed into the building before 4.15pm under any circumstances what-so-ever. To minimise traffic chaos in the
buildings, vehicle access is to be controlled and granted according to where your stand is situated. Stands furthermost from the entrances will be allowed in
first, followed by those in the middle and then the others. A map showing these arrangements will be distributed during the show. Those trying to jump the
queue will then go to the end of the queue.
All vehicles, goods, etc. MUST have security passes for exit on Tuesday evening, Wednesday & Thursday. This includes goods by hand.
Passes for removal of exhibits can be collected from the show office after Friday 6th June until 4PM Tuesday 10th. You must complete all details such as
vehicle description (make model, colour, rego etc) and details of goods being taken out. Please complete these details in full before bringing them to our show
office for authorisation.
Vehicles will not even be allowed in to the grounds to load or pick up unless they are holding a pass, let alone be let out again.
It is your job to arrange passes before 4pm on Tuesday from the Show Office and to then issue them to drivers, carriers, etc. – NOTE, BEFORE 4PM
Make sure all supplier reps, couriers etc have passes.
It is no use, for instance, having a contractor or supplier turn up on Wednesday morning and telling security that they are there to pick up such-and-such.
NO SECURITY PASS – NO ENTRY OR EXIT!
Gatekeepers/Security officers cannot issue passes on the spot.
Full details of pull-out arrangements will be distributed during the show.
MOVE-OUT - Wednesday June 10th and Thursday June 11th.
Every effort should be made to remove exhibits promptly. Where exhibitors feel that stands adjacent to theirs may hinder prompt removal they should first
speak directly with the other exhibitor and, if necessary, then with the Show Office. See the timetables at the front of this book.
SECURITY PASSES will be required on WEDNESDAY & THURSDAY for caravans,
pop-tops, camper trailers, motorhomes and other vehicles, as well as for Tuesday
REFUND OF DEPOSITS
Security deposits paid at the time of booking shall be refunded if applicable in whole or part not less than 7 days or more than 28 days after the completion of
the show. Under no circumstances can deposits be refunded before that period. Payments will only be direct credited to the bank account nominated by you
on your space application. Should there be any deductions then you will be separately advised of these with appropriate accounting/tax invoicing.
2009 Queensland Caravan, Camping & Touring Holiday Show 21 June 3rd to June 9th, 2009
METROPOLITAN FIRE BRIGADE REQUIREMENTS FOR EXHIBITORS
1. Partitions, false ceilings, drapes or bunting are not to consist of a combustible material which may assist rapid spread of fire unless treated with an
approved flame retardant. Proof in writing of such flame retardant treatment shall be available for inspection by Fire Brigade Officers.
2. All temporary electrical installations shall be installed to comply with the spirit and intent of the S.A.A., Wiring Rules and shall be approved by an
Electricity Supply Authority Inspector.
3. Exhibitor’s staff in attendance shall be conversant with the following:
(a) The means of escape from the premises in case of an emergency and the paths of travel to these exits;
(b) Methods of conducting all members of the public, within the premises, via the means of escape to a place of safety;
(c) The location and method of operation of each of the means for fighting fire that is available in the premises.
4. Fire fighting equipment and “No Smoking” signs are not to be obstructed by partitioning, bunting etc. and are to be readily visible to all occupants or the
5. Exitways should be opened to their full width during all times of legal occupation and be unobstructed by parked vehicles or extraneous material.
Where security gates are provided across emergency exits and are fitted with quick release mechanisms, these gates may be closed provided that any
associated doors are maintained in the fully open position.
6. Extraneous material not to be allowed to encroach on any path or egress travel to exits.
7. Where any exhibitor creates a fire risk that is not compatible with the installed first aid firefighting equipment, he shall provide sufficient first aid firefighting
equipment of a type compatible with the risk so as to ensure adequate coverage for an initial outbreak of fire and be conversant with its use.
8. Each exhibitor to provide a waste paper bin of metal construction with a tight fitting lid. These to be emptied as required or at least daily.
L.P. GAS REQUIREMENTS
All exhibits (i.e. caravans, motor homes, campers etc.) containing L.P. Gas appliances must carry a current Certificate of Compliance for the L.P. Gas
Exhibitors wishing to use L.P. Gas for demonstration purposes may use two cylinders of 9kg each capacity (according to Australian Standard 1596:2002)
provided that permission is granted, IN WRITING, by the Government Gas Examiners Office and a copy of this approval is supplied to the Show
Manager. Special risk extinguishers together with any other equipment which may from time to time be specified by officers of the Department of Emergency
Services must be provided by exhibitors using L.P. Gas equipment for each appliance being used.
As per Clause 47 (ii) of our show rules, all gas cylinders on displayed units (caravans, camper trailers, motorhomes etc must be empty).
Any further queries on requirements regarding LP Gas and matters such as extinguishers should be directed to our WH & S contractor, Worklaw Health &
Safety Pty Ltd on Phone 07 3357 1655 or email firstname.lastname@example.org
LP Gas Installations for Demonstration Purposes – Exhibition Buildings
The use of LP Gas cylinders indoors will be avoided wherever possible.
Where cylinders are used indoors for demonstration purposes, the total capacity shall not exceed 50 Litres (two 9kg cylinders) per demonstration/display in
accordance with the requirements of AS/NZS1596:2002 which is the Standard administered in Queensland by the Gas Examiner.
Where these capacities are insufficient for the purposes, the approval of the Gas Examiner must be first obtained before any greater capacity is installed.
The installation of LP Gas appliances for demonstrations must comply with the Queensland Gas Act, Regulations, Australian Standard 1596 LP Gas “Storage
and Handling” and AG601 Gas Installation Code.
In addition, a 4kg CO2 or 4kg Dry Chemical Fire Extinguisher must be provided for each appliance using LP Gas by the Exhibitor.
One cylinder only is to be used per appliance.
Fixed piping or gas hose, not less than 1 metre long, must be used to connect cylinders.
The cylinder, its regulator and valves must be inaccessible to the public and protected against accidental damage, ie. securely fixed by chain or other suitable
means to prevent cylinder from falling.
Cylinders must be removed from indoors overnight to a suitable designated area under the control of the organiser and as arranged.
A licensed person as defined in the Gas Act and Regulations must perform any gas fitting work.
Cylinders must be tested, approved for use and stamped as per AG601.
Last updated 18th April 2008
2009 Queensland Caravan, Camping & Touring Holiday Show 22 June 3rd to June 9th, 2009
SHOWGROUND LAYOUT—SET-UP PARKING ENTRANCES &
STAFF ENTRANCES DURING SHOW (FROM 7AM)
(Not to scale)
EXPO II UNL OA DING
LAR GE UNITS
3.05m BLD BUILDING 10 BLD HEIGHT
BLD 8 9 4.0m 11 4m
MAIN OVAL 3.5m
All Set-up STAFF
parking here BUILDING 16 ANNEX BLD
7 BLD 6
BUILDING 14 BLD 5
LEVEL HERE BLD 4
STAFF RAMP TO
ENTRY UPPER LEVEL
ENTRANCE ENTER LOWER
4.2m 3.7m RAMP TO
COSTIN ST 2HR PARKING LI MIT
2HR PARKING LIMIT
PLEASE BE SURE TO GIVE THIS
INFORMATION TO YOUR DRIVERS!!
BOWEN BRIDGE RD TO CITY VIA VALLEY
2009 Queensland Caravan, Camping & Touring Holiday Show 23 June 3rd to June 9th, 2009