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Tax Receipt Form - Excel

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					                                                                       TRAVEL EXPENSE
                                                                      VOUCHER & ITEMIZED
                                                                     TRAVEL EXPENSE FORM
                                                                        INSTRUCTIONS
                The complete TCCD Travel & Reimbursement Guidelines can be accessed at: www.tccd.edu


       RECEIPTS MUST BE TAPED TO AN 8 1/2" x 11" SHEET(s) OF PAPER, THEN ATTACHED TO VOUCHER


                             TRAVEL EXPENSE VOUCHER FORM (tab 2 of this worksheet)

Date:                       Date the Voucher is being prepared
Name:                       Person the Voucher pertains to
Title:                      Working title of the person the Voucher pertains to
Dept Phone #:               Internal telephone extension (x0000)
Social Security #:          Nine (9) digit Social Security Number issued by the Federal Government or
Colleague #:                Seven (7) digit number assigned to an individual from TCC (This number is preferred)
Budget Number:              Fifteen (15) digit number assigned by TCC Finance / Accounting
Object Code:                Five (5) digit number that identifies the type of expense
Campus:                     Campus location of the Person the voucher pertains to
Travel Period:              Beginning and end dates of the Travel period covered by the Voucher
Fare Tax Exempt:            Amount paid for Airline, Bus, Railroad minus state tax (receipt required)
Personal Car Mileage:       Number of combined miles traveled (local & non-local); this NOT rental car mileage!
Hotel Cost:                 Cost of hotel less state tax (receipt reqd); meals charged to hotel room are not to be included
Meals on Actual Basis:      Cost of meals if traveling on a receipt basis (receipts required)
                            If traveling on a $36 per diem (no receipts required); number of 24 hour days can be entered
Meals on Per Diem Basis:
                            as whole day(s) and increments of .25, .50 and .75 (e.g. 8.50 days is 8 and 1/2 days)
Convention Registration:    Amount paid for the convention, event, registration (receipts required)
Other Travel Expenses:      Itemize for Taxi, tolls, parking and miscellaneous expenses (receipts required)
Less Travel Advance:        Enter the amount of travel advance money you may have received; otherwise … leave blank
Specific Purpose of Travel: Provide a "crisp" statement to why travel was authorized, including duties performed
Claimant Signature:         Signature of Claimant which represents that expense information provided is correct
                            Claimant's supervisor must sign to indicate the expense submission is within the parameters
Claimant's Supervisor:
                            of the TCC Travel & Reimbursement Guidelines

                             ITEMIZED TRAVEL EXPENSES FORM (tab 3 of this worksheet)

Date:                        Date the Travel Expenses Form is being prepared
Title:                       Working title of the person the Travel Expense Form pertains to
Pay to:                      Person the Travel Expense Form pertains to
Campus:                      Campus location of the Person the Travel Expense Form pertains to
Date:                        Date the specific meal and/or room expense occurred
Town:                        The town you were at when the specific meal and/or room expense occurred
Café:                        Separately enter amounts for Breakfast, Lunch and Dinner (if not on a per diem basis)
Hotel:                       Enter the total amount of your hotel / room expense (must separate meals & other expenses)
Vehicle Local Miles:         Miles traveled locally (in town); this is NOT for rental car
Vehicle Non-Local Miles:     Miles traveled between cities in personal vehicle; this is NOT for rental car


       light blue shading      = sections of forms to be completed




MM042009                                                                                                 Workbook Tab 1 of 3
                                      TARRANT COUNTY COLLEGE DISTRICT
                                          Travel Expense Voucher
       RECEIPTS MUST BE TAPED TO AN 8 1/2" x 11" SHEET(s) OF PAPER, THEN ATTACHED TO VOUCHER
Date:      10/11/2007                                         Social Security # (9 digits):                   546-XX-0000
Name: John Doe                                                  or Colleague # (7 digits):                     0756XX9
Title:     Director                                           Budget Number (15 digits):                XX XX XXXXX XXXXXX
                                                              Object Code (5 digits):                           XXXXX
Dept Phone #:         x0000                                   Campus:                             May Owen Center
Travel Period -                  from:       05-24-2007               to:       05/31/07

                                                                                                                     Total Cost
           Fare Tax Exempt - Airline, Railroad, Bus (signed receipt required):                                   $            -
           Rental Car & Gasoline (receipt required):                                                             $            -
    *      Personal Car Mileage:                   0            Miles @                 $0.585                   $            -
    *      Hotel Cost (Signed Receipt Required ):                                                                $            -
           MEALS ARE REIMBURSED ON A PER DIEM RATE OF $36 PER DAY WITHOUT RECEIPTS OR ON AN ACTUAL BASIS
           WITH SIGNED RECEIPTS, BUT NOT BOTH

   *       Meals on Actual basis (receipts required; see note above):                                            $            -
           Meals on $36/day Per Diem (receipts not required; see note above):
               Number of 24hr Days:                0             Days @                 $36.00                   $            -
           Convention Registration (Signed Receipt Required):                                                    $            -
           Other Travel Expenses (Taxi, Parking, Tolls, etc.- Receipts Required):
               Description
                                               $          -                                                      $            -
                                               $          -                                                      $            -
                                               $          -                                                      $            -
                                               $       -                                                         $            -
           * = requirement to itemize on next page (expenses tab of worksheet)
           Less Travel Advance (if any):       $          -                                                      $            -
                                                                                         Net Amount Due:         $            -
           Specific purpose of travel/trip and duties:




           The State of Texas, County of Tarrant; I do solemnly swear that the expense account above totaling the net
           amount due is true, correct, justly due and unpaid, and I declare under the penalties of perjury that this claim
           has been examined by me (Claimant and Claimant's Supervisor) and is true and correct.

           Claimant's Signature:                                                                 (Required)
           Claimant's Supervisor:                                                                (Required)

         06/2007                                                                                              Workbook Tab 2 of 3
                                       ITEMIZED TRAVEL EXPENSES

Date:                              Pay to:
Title:                            Campus:


          MEALS (FOR ACTUAL EXPENSES REQUIRING SIGNED RECEIPTS);
                                                                                            LODGING
             THIS SECTION NOT REQUIRED IF ON A PER DIEM BASIS
                      Breakfast               Lunch                     Dinner
  Date                                                                            Hotel or Room         Amount
                      Expense                Expense                   Expense
         Enter Town                                                              Enter Town Name
         Enter Café   $     -                $    -                    $   -     Enter HOTEL Name   $       -
         Enter Town                                                              Enter Town Name
         Enter Café   $     -                $    -                    $   -     Enter HOTEL Name   $       -
         Enter Town                                                              Enter Town Name
         Enter Café   $     -                $    -                    $   -     Enter HOTEL Name   $       -
         Enter Town                                                              Enter Town Name
         Enter Café   $     -                $    -                    $   -     Enter HOTEL Name   $       -
         Enter Town                                                              Enter Town Name
         Enter Café   $     -                $    -                    $   -     Enter HOTEL Name   $       -
         Enter Town                                                              Enter Town Name
         Enter Café   $     -                $    -                    $   -     Enter HOTEL Name   $       -


                                                       Total Meals: $      -          Total Hotel: $        -

                                                         VEHICLE MILEAGE
       Dates                                               Local
                          From                   To                              Non-Local Miles
   (MM/DD/YYYY)                                            Miles




                                                      Total Mileage:             x $.585            $       -

                                      Total Itemized Expenses:                                      $      -




6/2007                                                                                      Workbook Tab 3 of 3

				
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