The Office of Student Activities & Programs (OSAP)
STUDENT ORGANIZATION CERTIFICATION PACKET 2009-2010
SUBMIT COMPLETED PACKET TO: The Office of Student Activities & Programs, 160 Thorndike Email: studentorgs@columbia.edu
The Office of Student Activities & Programs (OSAP)
Letter from Yvonne Destin, Associate Director, Office of Student Activities and Programs Thank you for starting the Student Organization Certification Process! You have taken the first step towards becoming a part of the many Student Organization Leaders at Teachers College, Columbia University. The role of student organizations is to bridge the gap between the social and academic lives of students and to promote and appreciations for diversity, as students are encouraged to express their views and life experiences. Thus, student involvement in graduate organizations enhances and provides a welcoming and supportive campus climate for all students. The role of Student Organizations connects to the mission of the Office of Student Activities and Programs, which is to provide opportunities that promote student engagement, incorporate multiculturalism and diversity and enhance student development. Teachers College aims to promote greater community among students, faculty and staff. The College is committed to enhancing student learning, community integration, and positively affecting the areas of academic values, attitudes, and motivations. Involvement is often the key to success at TC. Student Organizations therefore play a key role in helping Teachers College fulfill its mission by developing activities that relate to education, profession, research, and community- service goals. We thank you for your involvement already, and wish you the best during the certification process.
The Office of Student Activities & Programs (OSAP)
Questions Regarding Certification The Office of Student Activities & Programs will hold an open house for all questions regarding the certification process on in May. Please stop by the Office of Student Activities in Thorndike 160 if you any questions and or concerns with the certification process. Mission Statement The Mission Statement is a brief, detailed explanation that goes beyond constituencies and immediate members. For example, the mission statement should adhere to how the student organization correlates with the OSAP and TC Missions and how the student organization will connect and contribute to the wider community. If you are creating a new student organization, the mission statement must explain how your organization serves a different population or purpose than any of the existing student organizations at TC. Role of Mentor/Sponsor/Advisor The Student Organization Mentor must be a faculty member at Teachers College, Columbia University. Finance & Funding Matters For all Treasury and/or Financial Representatives, there will be a special training session which all Treasurers/Financial Representatives must attend. The meeting will review budgets, review Account Report Forms, and explain the reimbursement process. It is important for all Student Organizations to learn about grant possibilities as a certified Student Organization, such as Columbia’s President and Provost Grant, DCI Grant, OSAP Grant and the Student Senate Grant. The process for all of these grants will be explained at future student organization meetings. For more information please refer to Money, Money: Budget Planning (pg. 16) of the Student Organization Manual. Please understand that the Office of Student Activities and Programs will only reimburse for events represented on the approved budget program plan. Unapproved events will not be reimbursed.
The Office of Student Activities & Programs (OSAP)
2009-2010 STUDENT ORGANIZATION CERTIFICATION PROCEDURES All certification materials for returning student organizations are due by July 1, 2009 (early deadline May 22, 2009) to the Office of Student Activities & Programs (OSAP). No incomplete packets will be considered. The application period to process requests to form new student organizations happens twice a year at the beginning of Fall and Spring semesters. These deadlines are:
FALL 2008 SPRING 2009 September 30, 2009 February 15, 2010 Deadline for new student organization application materials Deadline for new student organization application materials
All complete certification packets must include: 1. A signed and completed Student Organization Mentor Consent Form. 2. A Mission Statement and Leadership List. 3. A Membership List, verifying that the organization has at least 10 currently enrolled TC students as members. 4. A Programming Proposal, which includes your “Year at a Glance” document as well as an “Individual Program List” (all detailed below). 5. A copy of your organization’s updated Constitution. Every student organization must update their constitution annually. The updated constitution must contain the signatures of the new officers. 6. A Reflection Report, which lists and describes all events and programs from the 20092010 academic year. The certification packet can be found on the OSAP web site: http://www.tc.columbia.edu/studentactivities/. Please submit certification materials to OSAP electronically to: studentorgs@columbia.edu. Student Organization Mentor Consent Forms are the only items that cannot be completed electronically. All other certification materials must be submitted electronically to aid in processing information for the OSAP database concerning student organizations. Incomplete packets will not be accepted and may affect your status as a certified student organization. Student Activities will make funding decisions by August 1, 2009. Once you receive notification, you’ll need to submit a revised programming proposal to reflect the committed funds and any changes in your activity level as a result. If your certification proposal is accepted and funding is awarded, you will be responsible for following all of the rules and regulations set by Teachers College and the Office of Student Activities and Programs. The Office of Student Activities and Programs also reserves the right to deny funding to any program or event deemed inappropriate by the Office. IMPORTANT The estimated funding cap for any organization for the 2009-2010 academic year is $500.00 so please keep this in mind when devising your programming proposal. Please note that new student organizations can only apply for $300.00 ($150 per academic semester). If you plan to spend more than is available to you through the Office of Student Activities & Programs, please list the additional funding sources (e.g. grants or co-sponsorship). Make sure to note whether the funds have been confirmed or are still tentative. Please keep in mind that funding decisions for the 2009-2010 academic year will be based on quality of programming. Programming proposals which reflect programs/events that
The Office of Student Activities & Programs (OSAP)
center on building community and/or co-sponsorship with one or multiple organizations/departments will be awarded appropriately. STUDENT ORGANIZATION FACULTY ADVISOR All Student Organizations are required to have a Faculty Advisor. Groups may have more than one Faculty Advisor; however, it is up to the student organization to define the working relationship with a Faculty Advisor (s). Generally, Faculty Advisors for student organizations provide informal advisement and support for programming efforts. Faculty Advisors are also a rich resource for identifying speakers and gaining support from a department for a student organization. Listed on the next page are the Faculty Advisors from 2009-10. When contacting someone to serve as a student organization Faculty Advisor, make sure that the person is not previously committed to serve as a Faculty Advisor for another student organization.
The Office of Student Activities & Programs (OSAP)
2009-2010 Student Organization Mentor List
ORGANIZATION & FACULTY ADVISOR Association of Multilingual Scholars (AMES) Victoria Hunt Department: International & Transcultural Studies African Studies Working Group (ASWG) George Bond Department: International & Transcultural Studies American Sign Language Club Russell Rosen, Department: Special Education Association of Latin American Scholars (ALAS) Lesley Bartlett Department: International & Transcultural Studies ORGANIZATION & FACULTY ADVISOR Korean Graduate Student Association at Teachers College (KGSA) Young-Sun Lee Department: Human Development LearnPlay Dr. Charles Kinzer Department: Mathematics, Science & Technology ORGANIZATION & FACULTY ADVISOR Chinese Student Association (CSA) Mun Tsang Department: International & Transcultural Studies Coalition of Latino/a Scholars (CLS) Maria Torres-Guzman Department: International & Transcultural Studies Europe at TC John Baldacchino Department: Arts & Humanities ORGANIZATION & FACULTY ADVISOR Teachers College Jewish Association (TCJA) Elizabeth Midlarsky, Department: Counseling & Clinical Psychology Teachers College Students for a Cultural Studies Initiative (TC SCSI) John Broughton Department: Arts & Humanities TC Doctoral Students Network (TC DocNet) Thomas Sobol Department: Organization & Leadership TESOL/AL Roundtable Barbara Hawkins Department: Arts & Humanities
Teachers College Coalition for Social Justice (TCCSJ) Celia Oyler Department: Curriculum & Teaching Organization and Human Development Consulting Club (OHDCC) Sarah J. Brazaitis Department: Organization & Leadership Queer TC Celia Oyler Department: Curriculum & Teaching
Current Issues In Comparative Education (CICE) Frances Vavrus Department: International & Transcultural Studies Service Learning Group (SLG) Edwin Vazquez Department: CIS Media Services Forum on Religion, Spirituality & Education (FRSE) David Hansen Department: Arts & Humanities Society for International Education (SIE) Lesley Bartlett Department: International & Transcultural Studies
Black Student Network (BSN) Barbara Wallace Department: Health & Behavior Studies National Student Speech Language Hearing Association (NSSLHA) John Saxman Department: SpeechLanguage Pathology Friends of Japan (FOJ) Howard Williams Department: Arts & Humanities
TC Pedagogy in Cinema Society (TCPiCS) Lesley Bartlett Department: International & Transcultural Studies Society for Economics in Education (SEE) Thomas Bailey Department: Institute on Education & Economy (IEE)
Student Advocates for the Arts (SAA) Joan Jeffri Department: Arts Administration
Global Initiative for Social Change through the Arts (GISCA) Monisha Bajaj Department: International & Transcultural Studies
The Office of Student Activities & Programs (OSAP)
2009-2010 Student Organization Mentor List Continued
ORGANIZATION & FACULTY ADVISOR Student Council for Exceptional Students (SCFEC) Christine Pawelski Department: Health and Behavioral Studies Society for Anthropological Study (SAS) Lambros Comitas Department: International & Transcultural Studies Society for International Education Thomas Bailey Department: Institute of Education & Economy ORGANIZATION & FACULTY ADVISOR TC Taiwanese Club (TCTC) John Black Department: Human Development, Cognitive Development Studies ORGANIZATION & FACULTY ADVISOR Open Educator TC Celia Oyler Department: Curriculum & Teaching ORGANIZATION & FACULTY ADVISOR Teachers College Students for a Cultural Studies Initiative (TCSCSI) John Broughton Department: Arts & Humanities Teacher-Writers For a Public Voice (TWPV) John Broughton Department: Arts & Humanities
TC Running Club Pamela Koch Department: Health and Behavioral Studies Kappa Delta Pi (KDP) Maria Terrana Director Office of Student Activities and Programs
TC Recreational Soccer Club (TCRS) Lambros Comitas Department: International & Transcultural Studies
The Office of Student Activities & Programs (OSAP)
STUDENT ORGANIZATION FACULTY ADVISOR CONSENT FORM 2009-2010 Academic Year As such, you are asked to share your professional expertise and experiences to assist these leaders in fulfilling the mission of their organization. Student organization leaders may ask your assistance on a variety of matters, including issues such as the following: identifying speakers for events co-sponsoring events with your department assisting with the student organization certification process (developing a mission/constitution, etc.)
The Student Activities Office is available to assist you if you have any questions or concerns as a Student Organization Faculty Mentor. We are located in 160 Thorndike or you can contact us by phone at 212-678-3690 or by email at studentorgs@tc.columbia.edu. --------------------------------------------------------I hereby state that I am a faculty member at Teachers College and consent to act as a Student Organization Mentor for the 2009-2010 academic year to: ……………………………………………………………………………………………………………………… Name of the Organization ……………………………………………………………………………………………………………………… Name (please print) ……………………………………................................................................................................................ Signature & Date (Faculty Mentor) ……………………………………………………………………………………………………………………… Department ……………………………………………………………………………………………………………………… Campus Address & Telephone ……………………………………………………………………………………………………………………… Signature & Date (Organization President)
The Office of Student Activities & Programs (OSAP)
STUDENT ORGANIZATION MISSION STATEMENT AND LEADERSHIP LIST 2009-2010 Academic Year (PLEASE TYPE) Name of the Organization:…………………………………………………………………………………… Submitted by:……………………………………………………………………………………...…………….. Date:………………………………………………………………………………………………………………. Mission Statement:……………………………………………………………………………………………… ……………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………… ………………………………………………………………………………………………………………………
The Office of Student Activities & Programs (OSAP)
LEADERSHIP 09-10 Title
(& 08-09 Title IF PREVIOUSLY A LEADER AS WELL)
Name/Program/Year
Phone
Columbia E-Mail (Cunix ID)
TC ID #
The Office of Student Activities & Programs (OSAP)
STUDENT ORGANIZATION MEMBERSHIP LIST 2009-2010 Academic Year Cunix ID (Columbia e-mail) is needed to verify current enrollment. Information is kept confidential. Name 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Please provide additional sheets if necessary. Columbia E-Mail (Cunix ID)
The Office of Student Activities & Programs (OSAP)
STUDENT ORGANIZATION PROGRAMMING PROPOSAL 2009-2010 Academic Year Please complete a detailed Programming Proposal, inclusive of the “Year at a Glance” and the “Individual Program List”. This combination of proposals and budgets will be used by the Office of Student Activities & Programs in ascribing official recognition status and to determine OSAP funding allocation for your organization for the fiscal year. Year at a Glance: A chronological overview of all your activities/programs for the entire year (fall & spring semester). 2009-2010 GOALS: Begin your Year at a Glance with any overarching goals you have developed for the upcoming year. Make your goals specific and realistic (e.g. increasing membership by 25%; encouraging student-faculty interaction through targeted events; etc.). Goal-setting will help you benchmark successes throughout the year for your organization. 2009-2010 ANTICIPATED PROGRAMMING OVERVIEW: Provide an overview of all your programming for the year, a summary version of what you detail in you “Individual Program List” (see below), inclusive of activities like officer meetings, e-newsletters, and developing a brochure, etc. Each activity should be listed with a descriptive event title, anticipated date (minimum month/year), anticipated timeframe, anticipated or desired location if applicable, and any co-sponsorships from other organizations or offices. OVERALL PROPOSED BUDGET: Include your overall budget. This budget should represent all individual program budgets combined, as well as any budgeting that concerns the organization as a whole. Next to each activity, list the total anticipated expenditures/revenues and detail all anticipated funding sources. Total your budget as follows: total anticipated revenue, total anticipated expenditures, total funding request from Student Activities, total funding request alternate sources. Student Activities reserves the right to reimburse an organization only for expenditures detailed in the programming proposal and subsequent status reports as to be explicitly derived from the Student Activities award amount. 2009-2010 REQUIRED OSAP EVENTS: Finally, you must include all Required Events on your Year at a Glance. As an approved student organization, you are expected to send a representative to certain meetings and programs sponsored by the Office of Student Activities & Programs. The following is a list of those events and be mindful to include these events may include the reporting of your organization’s activities. Please remember that all student organizations MUST send representatives to the following Required Events: a. b. c. d. e. Fall New Student Experience Orientation Programming (September) Fall Student Organization Leaderships Meetings (September & November) Spring New Student Experience Orientation Programming (January) Spring Student Organization Leaderships Meeting (January) Leadership Transition Meeting (April)
The Office of Student Activities & Programs (OSAP)
Individual Program List: A list of descriptions and budgets for each program included in your “Year at a Glance” document (can be listed chronologically or by theme) INDIVIDUAL EVENT/PROGRAM DESCRIPTION: Begin your Individual Program List (IPL) with a full description for each individual activity. In your description, demonstrate how the individual event corresponds to the overall goals of the organization for the year and/or your mission statement, as well as how the event relates to other events planned for the year (e.g. part 1 in a speaker series). INDIVIDUAL EVENT BUDGET: Next to each event, develop a detailed budget for the event. This budget should outline all anticipated expenditures and revenue related to an event. Break out your budgets using the following categories: 1. Advertising/Promotion costs (e.g. duplicating flyers, T-shirts, banners, etc) 2. Catering Costs (use Sage Dining or Apple Tree Supermarket for pricing estimates and provide estimated # of attendees) 3. Supply Costs (e.g. folders, paper, pens, etc.) 4. Rental Fees (if you are using space outside TC) 5. Honoraria (e.g. speaker fees inclusive of travel expenses) 6. Co-sponsorship contribution (if you are contributing funds to another org’s event) 7. Other (please specify) You do not need to list the Required Events again here.
Please Note: The following expenses are NOT ELIGIBLE FOR FUNDING by Student Activities: 1. Travel expenses (other than included in an honorarium), 2. magazine subscriptions & journals, 3. web hosting and development (since Columbia provides this service for free), 4. monetary prizes, 5. and off campus activities that restrict college community access. If you are unsure if an expense may be considered for your budget, do not hesitate to contact the Office of Student Activities & Programs in the case that you have any and such questions.
The Office of Student Activities & Programs (OSAP)
GUIDELINES FOR A SUCCESSFUL PROGRAMMING PROPOSAL We recommend that you develop a general theme or set of themes that could add cohesion to your vision for the academic year. We are looking for proposals that promote interaction and communication between various groups, programs, departments, schools, campuses, and incorporate programs that are open to the entire college community. Additionally, we require that organizations commit to at least two programs per year that are open to the entire college community. Think of what you want to accomplish, whom you want to involve, and when you want your events to take place. Take time to review your organization’s capabilities, competencies, and resources – think about whether you can realistically organize ten different activities per semester or if you would be more effective in focusing your efforts on two or three activities. Think about quality versus quantity in programming. Of course, things may change throughout the year, but your proposal must be as detailed as possible so we may ascertain how best to fund your group. Remember that during the year, if your organization needs to make changes to your budget, Individual Program List (IPL), or Year at a Glance (YAG), just make an appointment with the Student Organizations Intern and we’ll be more than happy to counsel you through that process. For now, treat this as you would treat any grant funding process, and try to be as specific and detailed as possible. In general, we are looking to fund proposals that:
Outline a cohesive vision for programming that relates to the organization’s mission and goals for the year. Provide a detailed examination of programming goals and initiatives. The sample listed below, while it includes details, it is not necessarily detailed. Please remember that this is a competitive process and the more detail you provide, the better your chances at getting all of the funds you request. Outline strategies for membership recruitment, marketing and outreach. Are inclusive of all activities (e.g. officers meetings, website development, letter writing campaigns, admissions recruitment) regardless of whether you are asking for funds for those events. Demonstrate all the diverse ways in which you achieve your mission and contribute to the TC community as a whole.
Please see the attached sample certification proposal for more details and examples. The Office of Student Activities & Programs would be happy to review any drafts or outlines you would like to share with us before the final July 1, 2009 deadline. Feel free to email us at studentorgs@tc.columbia.edu or call us at 212-678-3690 to ask questions or to schedule a time to meet. We are available to support you through this process – our goal is to see every organization succeed.
The Office of Student Activities & Programs (OSAP)
SAMPLE CERTIFICATION PROPOSAL TC Student Group (TCSG) Certification Proposal
Year-At-A-Glance: Goals TCSG’s goals for the coming year are: Increase membership by 25% Start a listserv for the group Build a website Create an advertising logo Build a relationship with our associated department Incorporate academic programs into our event regimen
Increase Membership by 25% We plan to do this via heavy recruitment activities both before students get here (Admission events) and after they arrive (mixers and events). We would like to attract new doctoral students who would be willing to possibly stay with the organization for over a year. Start a Listserv In order to reach out to all of our membership, we’d like to start a group listserv. Build a Website We know we’ve been allotted TC web space as a student organization and so we’d like to put it use! This will help keep the group informed and together and further, it’s a great way to advertise. Create an Advertising Logo We’d really like to be readily recognizable to the TC community so we though a logo might work for such purposes. Build a Relationship with Our Associated Department While we currently program for students in our department, the department does not share in the financial responsibilities associated with such programming. We’d therefore like to build a relationship whereby we may share some of these responsibilities so we may continue to program for the departmental interests. Incorporate Academic Programs into Our Event Regimen We current plan many social activities, but we feel there is a lot of room for academic and professional oriented events. We’d like to build this potential in our group.
The Office of Student Activities & Programs (OSAP)
Year-At-A-Glance (YAG): Event Timeline & Funding Request
Month September Event Title New Student Experience/ Student Org Reception Group Meeting Workshop: Logo Design Lecture: Organizational Leadership Corresponding Goal Required Event Membership Logo Design for TCSC Expand Programming regimen Funding N/A $30.00 - Food $50.00 – To pay designer $50.00 – professor honorarium $35.00 – food = $85.00 Total N/A $0.00 $35.00 - food N/A $0.00 $50.00 – Food ----------------------$150.00 - Food N/A $0.00 $1500.00 Anticipated Funding Source N/A Student Activities OSAP OSAP OSAP
October
Student Org Fall Meeting General Member’s Meeting Group meeting and Web Development Anticipated Leadership Training Workshop General Member’s Meeting End of Semester Event
Required Event Planning Website development OSAP Event Planning of Conference Co-sponsorship with academic department Required Event Planning of Conference Expand Programming Regimen
N/A Student Activities N/A OSAP N/A N/A OSAP -------------------Academic Dept. N/A Student Activities N/A CCD Grant (No Funding requested from OSAP) N/A N/A N/A OSAP N/A OSAP
November
December
January
Student Org Reception General Member’s Meeting Conference: Organizational Leadership
February
March
April
OSAP Web Development for Student Orgs Event OSAP 1:1 Meeting General Member’s Meeting Movie Night General Election Meeting
OSAP Event Required Meeting Planning of Elections Increase/Solidify membership Elections Membership, Recognition, & Outreach Of OSAP……………..
N/A N/A $0.00 $50.00 – food and film rental $0.00 $150.00
May
Farewell Event
TOTAL
Funds Requested
$415.00
The Office of Student Activities & Programs (OSAP)
Individual Program List (IPL) Month
September
Event Title & Description
General Member’s Meeting Tentative Date: 9/10 Tentative Location: Whittier Cafe We will discuss/plan our September & October programs at this meeting. We will have a lot of work to do to plan the Logo Design workshop as well as the Organizational leadership Lecture. We’re asking only OSAP for funds for this event. Workshop: Logo Design Tentative Date: 9/21 Tentative Location: media room in the library (3 rd floor) We’ve hired a graphic designer to show us software that will allow us to design our very own logo! We’re asking only OSAP for funds for this event. Lecture: Organizational Leadership Featuring Professor John Johnson Tentative Date: 10/11 Tentative Location: GHD 273 We’re interested in producing this event because it involves both our group’s interests and out stated goal of expanding our programming regimen for the year. We’re requesting funds from OSAP only for this event. General Member’s Meeting Tentative Date: 10/21 Tentative Location: Whittier Cafe We will discuss or September & October programs as well as our plans for the future. We’re planning a web development workshop for next month for the group members. We are in no need of funding for this event as it will be a pot-luck style snack program. Group meeting and Web Development Tentative Date: 11/10 Tentative Location: media room in the library (3rd floor) We’ve found a web designer to show us a thing or two about web design so we can use the space we’ve been allotted by the college. Since the web designer is actually a group member (who will be graduating soon) she’s refused payment. We’re therefore only requesting funds for food for the event from OSAP. General Member’s Meeting Tentative Date: 11/21 Tentative Location: Whittier Cafe We will discuss or November program as well as our plans for the future. We’re planning an end of the semester event/party for December and we’ll need to solicit co-sponsorship from our academic department in order to pull it off. We don’t need any funds for this meeting as we’re doing a pot-luck again. End of Semester Event Tentative Date: 12/21 Tentative Location: GHD 177/179 This will be our end of the semester celebration/party that will be cosponsored by our academic department. This is our first collaboration with the department so we hope this connection holds. We’re requesting $50.00 from OSAP to help fund the event, our department will fund the remaining $150.00. General Member’s Meeting Tentative Date: 1/21 Tentative Location: Whittier Cafe We will discuss our November & December programs as well as our plans for the future. We’re planning our February conference which is pretty huge. We
Funding
$30.00 – Food (OSAP)
$50.00 – To pay designer (OSAP)
October
$50.00 – professor honorarium $35.00 – food = $85.00 Total (OSAP)
$0.00
November
$35.00 – food (OSAP)
$0.00
December
$50.00 – Food (OSAP) ----------------------$150.00 – Food (Department)
January
$0.00
The Office of Student Activities & Programs (OSAP)
don’t need any funds for this meeting as we’re doing a pot-luck again. February Conference: Organizational Leadership Tentative Dates: 2/11-2/13 Tentative Locations: GHD 177, 179, 281, 283 This conference will be sponsored by CCD. OSAP 1:1 Meeting General Member’s Meeting Tentative Date: 3/21 Tentative Location: Whittier Cafe We will discuss or February conference as well as our plans for the future. We’re planning a movie night, a general elections meeting, as well as a farewell event. We don’t need any funds for this meeting as we’re doing a pot-luck again. Movie Night Tentative Date: 4/11 Tentative location: 3rd Floor Russell (library media room) The movie night will give members the chance to discuss current issues, socialize, and to recruit new members. We’re asking only OSAP for funds for this event. General Election Meeting Tentative date: 4/21 Tentative Location: GDH 179 Our intent is to elect the new leadership for the coming academic year. These new leaders will then expedite OSAP certification process. Farewell Event Tentative date: 5/11 Tentative location: GDH 179 The farewell event will be the first official event planned and executed by the new officers. We’re asking only OSAP for funds for this event. $1500.00 (CCD)
March
N/A $0.00
April
$50.00 – food and film rental (OSAP)
$0.00
May
$150.00 (OSAP)
The Office of Student Activities & Programs (OSAP)
2008-2009 Reflection Report (Example) Please use this as a template, and adjust columns if necessary. This document is to help the next leaders plan their events and receive helpful hints from the current Student Org Leaders.
Month Event Title, Date, Location Student Org Wine and Cheese Reception 9/7/08 GDH 177-179 Co-Sponsorship Cost of Event $450.00 Supplied Caterer Helpful Hints Overview of Event
Sept
Student Senate
Fairway Market Contact: Bob Smith 212.568.2541 Martin Bros. Wine Contact: Jane Smith 212.362.2541 Sage Dining Contact: Margaret 212.325.3251 Happy Florist Contact: Mary 212.365.2541
Fairway market was great; delivered food on time. Excellent preparation. Wine delivered on time. Ask for deals. Sage provided Bartending services and linens. Helped to prepare room before event.
The event was held in GDH 177-179 from 4-6pm; Tables set up in circle in GDH 179; Set up food and bartender in GDH 177. Student Orgs set up their tri-folds; 2 per table, or 4 back to back if tables were in center of room. Needed to order more food; ran out by 5:15pm. Also, would have been better if there was background music.
Oct
Nov Dec
Jan Feb Mar Apr May
PLEASE REMEMBER TO INCLUDE INFORMATION SUCH AS LISTSERV ADMINISTRATOR INFORMATION AND WEBSITE INFORMATION – SO INCOMING LEADERS WILL BE ABLE TO HAVE ACCESS TO BOTH THE LISTSERV AND WEBSITE.